The URL can be used to link to this page

Home My WebLink About2009.02.17_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: February 17, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, February 13, 2009. o� C)i ann M. Stevens, Deput City Clerk AGENDA I. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the February 3, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 3-C S: \Agendas\GPGA\2009\0217. doc Owasso Public Golf Authority February 17, 2009 Page 2 4. Report from OPGA Manager. 5. Report from OPGA Attorney. 6. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 7. Adjournment. S - \Agendas\OPGA\2009\0217. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 3, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, February 3, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, January 30, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:25 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the January 20, 2009 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Bonebrake, to approve the OPGA Consent Agenda with claims totaling $5,047.65. The payroll payment report for pay period ending 1/17/09 was included for review. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. Owasso Public Golf Authority February 3, 2009 ITEM 4. REPORT FROM OPGA MANAGER No report ITEM 5. REPORT FROM OPGA ATTORNEY No report ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:26 p.m. Julie Stevens, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 81.93 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 232.60 JPMORGAN CHASE BANK REASORS-FOOD 22.93 JPMORGAN CHASE BANK REASORS-FOOD 34.62 JPMORGAN CHASE BANK NIKE-MERCHANDISE 81.59 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 27.19 JPMORGAN CHASE BANK REASORS-FOOD 16.70 JPMORGAN CHASE BANK REASORS-FOOD 32.39 BGR DAILY ACCT. REIMB PETTY CASH 40.00 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 446.75 JPMORGAN CHASE BANK SYSCO FOOD -FOOD 299.01 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 192.54 JPMORGAN CHASE BANK EXECUTIVE COFFEE -SERVICE 50.89 JPMORGAN CHASE BANK NIKE USA -MERCHANDISE 392.67 TOTAL OPGA 1,951.81 CART OPERATIONS GFSI, INC. GEAR FOR SPORTS, INC UNIFORM SHIRTS 500.27 JUSTICE GOLF CAR CO INC GASKET 11.90 JUSTICE GOLF CAR CO INC PARTS 16.50 JUSTICE GOLF CAR CO INC BATTERIES 110.00 JUSTICE GOLF CAR CO INC CART PARTS 714.84 JPMORGAN CHASE BANK ATWOODS-DRIVING RANGE 32.52 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 228.47 TOTAL CART OPERATIONS 1,614.50 COURSE MAINT JPMORGAN CHASE BANK AMC -SPRINKLER VALVE 53.40 JPMORGAN CHASE BANK HOME DEPOT -MASON MIX 100.30 JPMORGAN CHASE BANK HOME DEPOT -WIRE 9.99 JPMORGAN CHASE BANK MAXWELL-SAND BAGS 39.00 JPMORGAN CHASE BANK CONNEY SAFETY-SIGNAGE 37.15 JPMORGAN CHASE BANK WALMART-RETURN HEATER -34.73 JPMORGAN CHASE BANK ROSSER MIDWEST-STONE 349.73 JPMORGAN CHASE BANK ROSSER MIDWEST-STONE 343.98 JPMORGAN CHASE BANK PROF TURF -GRIND WHEEL 67.22 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK LOWES-GLOVES 15.15 JPMORGAN CHASE BANK LOWES-TROWELS 15.15 JPMORGAN CHASE BANK HOME DEPOT -WELDING WIRE 24.85 JPMORGAN CHASE BANK LOWES-DUCT TAPE 16.17 JPMORGAN CHASE BANK WHITE STAR MACH-ANTIFREEZ 34.46 JPMORGAN CHASE BANK QUICKSERVICE STEEL -STEEL 80.80 JPMORGAN CHASE BANK WALMART-SPACE HEATER 32.00 JPMORGAN CHASE BANK ATWOODS-LOCKING PINS 8.76 JPMORGAN CHASE BANK AMC INDUSTRIES -COUPLER 57.85 JPMORGAN CHASE BANK VICTOR WELDING-CO2 TANK 641.42 Page 1 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK OFFICE DEPOT -INK CARTRIDG 23.99 JPMORGAN CHASE BANK WATER PROD -PIPE 63.22 JPMORGAN CHASE BANK WALMART-COFFEE 6.00 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 16.00 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 7.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 TIMOTHY BOYCE SAND 300.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 ESTES, INCORPORATED FERTILIZER - GYPSUM 856.76 JPMORGAN CHASE BANK HOME DEPOT -MORTAR 34.79 JPMORGAN CHASE BANK HOME DEPOT -MORTAR 149.10 JPMORGAN CHASE BANK HOME DEPOT -CEMENT COLOR 40.82 JPMORGAN CHASE BANK HOME DEPOT -SUPPLIES 78.69 JPMORGAN CHASE BANK HOME DEPOT -MORTAR 34.78 JPMORGAN CHASE BANK HOME DEPOT -CHAIN MOWERS 264.00 JPMORGAN CHASE BANK HERCULES TIRE -REPAIR 21.05 JPMORGAN CHASE BANK LOWES-MORTAR MIX 184.52 JPMORGAN CHASE BANK IND MATERIAL -CEMENT COLOR 36.38 AT&T CONSOLIDATED PHONE BILL 41.24 TOTAL COURSE MAINT 4,176.991i FOOD & BEV JPMORGAN CHASE BANK SYSCO FOOD -SUPPLIES 127.84 JPMORGAN CHASE BANK UNITED LINEN -LINENS 239.87 TOTAL FOOD & BEV 367.71 GOLF ADMIN JPMORGAN CHASE BANK MEETING EXPENSE 20.87 JPMORGAN CHASE BANK LOWES-PAINT SUPPLIES 83.63 SBC YELLOW PAGES, INC YELLOW PAGE AD 79.10 KATHRYN E. HENRY AD DESIGN 100.00 COX COMMUNICATIONS CABLE 38.95 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 206.86 COURSE TRENDS, INC WEB HOSTING 345.00 SBC YELLOW PAGES, INC YELLOW PAGE AD 39.20 SOUTH CENTRAL GOLF INC DIRECTORY AD 550.00 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 ALL MAINTENANCE SUPPLY, INC PAPER SUPPLIES 159.75 A PLUS SERVICE INC HEAT AND AIR REPAIR 1,126.00 MARCUS MCQUEEN OHS SPORTS CALENDAR 259.99 ORKIN EXTERMINATING CO, INC PEST CONTROL 53.00 JUSTICE GOLF CAR CO INC CART RENTALS 345.00 KATHRYN E. HENRY AD DESIGN 50.00 AT&T CONSOLIDATED PHONE BILL 188.65 Page 2 Claims List 02/17/09 Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL GOLF ADMIN 3,796.00 FUND GRAND TOTAL 11,907.0 OPGA GRAND TOTAL $11,907.01 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01/31/09 Department Payroll Expenses Total Expenses Golf Shop Operations 3,278.79 4,991.47 Cart Operations 1,023.44 1,150.85 Golf Course Operations 6,796.59 10,020.10 Food & Beverage 1,868.72 2,663.29 General & Administration 4,794.22 6,600.46 FUND TOTAL 17,761.76 25,426.17 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of January 2009 and 2008 January 31, 2009 January 31, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES Golf shop fees 19,708 277,905 914,000 30.41 % 14,834 308,462 835,374 36.93% Merchandise sales 1,628 85,748 210,000 40.83% 6,081 86,994 205,450 42.34% COS -- merchandise (1,334) (66,681) (150,000) 44.45% (5,074) (69,141) (153,505) 45.04% Food & beverage 4,238 89,922 250,000 35.97% 3,201 81,910 222,950 36.74% COS -- food & beverage (1,654) (36,059) (68,000) 53.03% (1,443) (33,837) (69,786) 48.49% Interest & other 2,563 18,115 33,697 53.76% 27,503 41,019 30,000 136.73% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 25,150 368,950 1,189,697 31.01% 415,408 1,070,483 45,103 38.81% OPERATING EXPENSES: Personal services 54,656 449,143 804,064 55.86% 41,633 412,762 660,818 62.46% Materials & supplies 6,245 71,398 100,755 70.86% 5,316 47,382 89,130 53.16% Other services 8,252 78,849 168,399 46.82% 7,834 80,898 218,725 36.99% Capital outlay - 61,334 61,569 99.62% - 23,654 49,900 47.40% Debt service 4,638 31,969 54,910 58.22% 4,389 30,218 51,910 58.21% TOTAL OPERATING EXPENSES 73,791 692,693 1,189,697 58.22% 59,173 594,914 1,070,483 55.57% NET INCOME (LOSS) - (14,071) (179,506) - (48,641) (323,743)