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Home My WebLink About1993.03.02_City Council AgendaNOTICE OF PUBLIC MEETING The Owasso City Council will meet in regular session on Tuesday, March 2, 1993 at 7:00 p.m. in the Council Chambers at the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma. Notice filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 26, 1993. EMO Marci4 Boutwell, City/ Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of February 16, 1993 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 1 Owasso City Council , March 2, 1993 Page 2 6. Consideration and Appropriate Action Relating to an Agreement Between the City of Owasso and Rivercity Ambulance Service Chief Allen Attachment #6 Staff will recommend Council approval of a referral contract providing for the transport of routine, non - emergency medical transfers by Rivercity Ambulance Service. 7. Consideration and Appropriate Action Relating to Resolution #93 -03, a Resolution Expressing Support for a Proposed Bicycle Route /Trail System Mr Rooney Attachment #7 Staff will recommend Council approval of Resolution #93 -03. 8. Consideration and Appropriate Action Relating to a Request for Final Plat Approval for "Long Office Center'. Mr Rooney Attachment #8 Staff will recommend Council approval of a final plat for the Long Office Center addition. Owasso City Council March 2, 1993 Page 3 9. Consideration and Appropriate Action Relating to Ordinance #457, an Ordinance Closing to the Public Use a Portion of a Utility Easement Located in Lot 3, Block 1 of the Owasso Commercial Center, an Addition to the City of Owasso. Mr Rooney Attachment #9 Staff will recommend Council approval of Ordinance #457. 10. Consideration and Appropriate Action Relating to a Request for Council Acceptance of a Grant from the National Park Service /Oklahoma Tourism and Recreation Department in the Amount of $25,000 for the Purpose of Providing Improvements to Elm Creek Park. Mr Compton Attachment #10 Staff will recommend that the Council accept the $25,000 grant and authorize the Mayor to execute the necessary documents. 11. Consideration and Appropriate Action Relating to a Request for the Expenditure of Funds for the Purchase of One Passenger Type Vehicle. Mr Knebel ' Mr Ray Attachment #11 I Staff will recommend Council approval of the expenditure of $10,232.81 to Edmond Dodge, Edmond, OK for the purpose of purchasing one 1993 Dodge Dynasty automobile for use by the City Manager, such purchase utilizing the state contract bidding process ' and published by the Oklahoma Department of Central Services as contract #0070- 06 -20- 200. 1 Owasso City Council March 2, 1993 Page 4 12. Consideration and Appropriate Action Relating to the Matter of Providing Emergency Power to the Owasso Police Station During Electrical "Outages ". Mr Ray Attachment #12 Staff will present a recommended plan of action and request Council approval of that plan. 13. Consideration and Appropriate Action Relating to a Request for an Amendment to the FY92 -93 Annual Budget. Ms Bishop Attachment #13 Staff will recommend Council approval of a transfer of $2000 from the Street Department budget to the General Government Department budget for the purpose of funding the previously approved purchase of a vehicle to transport DOC employees. 14. Consideration and Appropriate Action Relating to Final Acceptance of the City Hall Roofing Project and Authorizing Final Payment for the Project. Mr Augusting Attachment #14 Staff will recommend Council acceptance of the City Hall roofing project and approval of final payment in the amount of $3555 to Atwell Roofing Co Inc. 1 L 1 1 C� � i 1 Owasso City Council March 2, 1993 Page 5 15. Consideration and Appropriate Action Relating to a Request for an Executive Session for the Purpose of Discussing Pending Negotiations Between the City, the IAFF, and the FOP; and for the Purpose of Discussing Personnel Matters Relating to the Office of the City Manager; and for the Purpose of Discussing Pending Litigation in the Matter of Rhonda Pruett vs City of Owasso; the Above Discussions Allowed Pursuant to 25 O.S., Section 307 -B(2), B(1), and B(4) respectively. Mr Ray Attachment #15 Staff will recommend that the Council approve an executive session for the purpose of discussing negotiation - related issues, personnel matters relating to the office of the City Manager, and pending litigation. 16. Report from City Manager 17. Report from City Attorney 18. Unfinished Business Owasso City Council March 2, 1993 Page 6 19. New Business 20. Adjournment OWASSO CITY COUNCIL NENUTES OF REGULAR MEETING Tuesday, February 16, 1993 The Owasso City Council met in regular session on Tuesday, February 16, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 12, 1993. IITEM 1: CALL TO ORDER Mayor Marlar called the meeting to order at 7:05 p.m. ITEM 2: FLAG SALUTE ' The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL PRESENT ABSENT STAFF Patricia Marlar, Mayor Jim Smalley, Councilmember Rodney J Ray, City Manager 1 Jason Gittelman, Vice Mayor Ronald D Cates, City Attorney John Phillips, Councilmember Marcia Boutwell, City Clerk Bob Randolph, Councilmember ' A 4 uorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 2. 1993 REGULAR MEETING Bob Randolph moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None Motion carried 4 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS Jason Gittelman moved, seconded by John Phillips, to approve the following claims as submitted: (1) General Fund $47,007.64, (2) Workers' Compensation Self- Insurance Plan $626.72, (3) Ambulance Service Fund $208.52, (4) City Garage $67,432.63, (5) Community Center $680.00, (6) General Fund Payroll $85,821.96, (6) City Garage Payroll $3,383.48. t 1 Owasso City Council February 16, 1993 AYE: Gittelman, Phillips, Randolph, Marlar NAY: None Motion carried 4 -0. ITEM 6: SPECIAL PRESENTATION TO CITY OF OWASSO MAYOR AND CITY COUNCIL. Rev Glen Liston, pastor of the First Christian Church in Owasso, and his wife made a mission trip to India in November. While there, he presented plaques of friendship from the City of Owasso to officials of the cities of Dahmon and Cochin. In appreciation for the opportunity to represent Owasso as a goodwill ambassador, Mr Liston presented a plaque to the City, Mayor and Councilmembers showing photographs from the Owasso Reporter documenting his trip. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A REPLACEMENT RADIO RECEIVED FOR A CIVIL DEFENSE WARNING SIREN. Mr Ray presented this item, stating that receivers for the civil defense warning sirens are old and experiencing failure on a regular basis. The Council approved a FY92 -93 budget that included funds for two new receivers and installation costs. However, damage from lightening to five sirens during the past summer resulted in a portion of those funds being used for repair. After those repairs were made, $1625 remained in the budget to be used on civil defense capital needs. The next replacement priority established by the civil defense and city staff members is the siren located near the high school. The cost of one replacement receiver is $1140 plus an installation cost of $125, for a total expenditure of $1265. Staff received the quote of $1265 from Goddard Enterprises and recommended Council approval of the expenditure to that company for the purchase and installation of an "SCH" type received /decoder for civil defense purposes. John Phillips moved, seconded by Jason Gittelman to approve the request. AYE: Phillips, Gittelman, Randolph, Marlar NAY: None Motion carried 4 -0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE CITY'S CHECK SIGNING POLICY Ms Bishop presented this item. For many years the clerk, treasurer, and mayor have signed all checks. Effective July 1, 1991 state statutes were amended so that a municipal warrant or check could be signed by an officer designated by ordinance or by the municipal treasurer (one 2 IOwasso City Council February 16, 1993 ' signature). Recommendation was that Council approve a policy whereby checks are signed by the city treasurer or an acting treasurer in accordance with state law. All claims would still be approved by the Council and listed in the minutes as they are now. Fund transfers would also be identified and reported to the Council on a regular basis. John Phillips moved that the City Council approve the concept for check signing as recommended by staff, and direct staff to produce a policy statement and ordinance, if necessary, to be approved by the Council. Motion was seconded by Jason Gittelman. ' AYE: Phillips, Gittelman, Smalley, Marlar NAY: None Motion carried 4 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A ' CONTRACT BETWEEN THE CITY OF OWASSO AND INDIAN NATIONS COUNCIL OF GOVERNMENTS. ' Staff report was presented by Mr Compton. At the February 2, 1993 meeting, Council approved a contract with the Department of Commerce for a $151,203 infrastructure design and construction grant for the Owasso Municipal Facilities - Industrial Park project. A part of that contract consists of $7341 for Administrative Services. Staff proposed that the City enter into a contract for those administrative services with INCOG. The contract identifies that INCOG be reimbursed on a monthly basis for services rendered and that the total amount for services not exceed the $7341 amount allocated in the grant. Jason Gittelman moved, seconded by John Phillips, to approve the contract between the City of Owasso and INCOG for administrative services in the amount of $7431, and that the mayor be authorized to execute the document. AYE: Gittelman, Phillips, Randolph, Marlar NAY: None Motion carried 4 -0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGREEMENT BETWEEN THE CITY OF OWASSO'S MUNICIPAL COURT Ir AND THE OKLAHOMA DISTRICT COURT SERVING TULSA COUNTY. The 1991 legislature passed legislation allowing local municipal courts, if authorized by their W' City Council, to enter into an agreement with the district court to assume jurisdiction of cases involving children under 18 years of age who have been charged with violation of municipal ordinances relating to vandalism, shoplifting, trespassing, assault, battery, assault and battery, ' truancy, and public intoxication. The municipal court may impose fines, community service Owasso City Council February 16, 1993 requirements, restitution, or any combination as authorized by law. Any revenue derived from fines would be used for funding local programs which address problems of juvenile crime. The monies will not go into the General Fund, but into a special account. Bob Randolph moved to approve the contract between the Owasso Municipal Court and the District Court providing municipal court jurisdiction for certain juvenile offenders as provided for by law and authorize Mayor to execute the document. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None Motion carried 4 -0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF A VEHICLE In January 1991 the City began a program whereby inmates from the Oklahoma Department of ' Corrections are employed to supplement the City's labor force. A 1976 ambulance was converted for the purpose of transporting the DOC workers. It has taken much maintenance and ' expense to keep this vehicle running, with more significant expenses being anticipated through a major engine overhaul. The safety of the vehicle is also becoming questionable. Recently two vehicles were located that would make a suitable replacement for the ambulance. One is a 1973 Chevrolet van with 83,000 miles at a cost of $1500. City mechanics estimate an initial cost of $650 for repairs. The second is a 1981 International mini school bus with 21,765 miles at a cost of $2000. The mechanics estimate a cost of $50 to get it ready for the road. This item is not contained in the FY92 -93 budget and, if a purchase is approved, staff with request a supplemental appropriation or transfer of funds to cover the expenditure. Bob Randolph moved to approve the expenditure of $2000 to S & S Bus Sales for the purchase of one 1981 International passenger bus to be used for the transport of DOC employees and that payment of such amount be authorized. Motion was seconded by Jason Gittelman. AYE: Randolph, Gittelman, Phillips, Marlar NAY: None Motion carried 4 -0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACQUISITION OF PROPERTY FOR THE PURPOSE OF LOCATING A NEW CENTRAL FIRE STATION. Mr Ray stated that Mr Hayward Smith has challenged the City's effort to acquire excess right - of -way from the Oklahoma Department of Transportation for the site of a new central fire 4 Owasso City Council February 16, 1993 station. Staff has met with Mr Smith and his representatives and reached an agreement for the City to obtain title to the property originally planned for the station site. The property immediately to the north of that area would revert to Mr Smith, as well as an additional 1.5 acres of excess right -of -way further to the north and originally unrelated to the matter. Additionally, the City would pay Mr Smith a sum between $4700 and $5200 in consideration of the property and expenses. ODOT will release all the property to Mr Smith, who would then deed a tract of approximately two acres to the City for a lump sum payment not too exceed $5200. The City will then have a clear title to the property. John Phillips moved to approve the property acquisition concept as presented and to authorize staff to initiate the necessary negotiations and documents for the acquisition for submission to the Council for final approval, and that an offer of not more than $5200 for such property be authorized. Motion was seconded by Bob Randolph. AYE: Phillips, Randolph, Gittelman, Marlar ' NAY: None Motion carried 4 -0. ' ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REOUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR WINDSOR LAKE II ADDITION GENERALLY LOCATED SOUTH AND EAST OF THE SOUTHEAST CORNER OF 96TH STREET NORTH AND 129TH EAST AVENUE. Mr Augustine brought this request to the Council. This final plat, zoned RS -2, has been reviewed by the Technical Advisory Committee, as well as the Planning Commission. The Planning Commission approved the final plat at their October 15, 1992 meeting subject to the platted area being released by Rogers Rural Water District No 3 to allow the city to supply water service. John Phillips moved to approve the final plat of Windsor Lake II addition; motion seconded by Jason Gittelman. AYE: Phillips, Gittelman, Randolph, Marlar NAY: None 0 Motion carried 4 -0. ITEM 14: REPORT FROM CITY MANAGER ' Mr Ray stated that, as a result of the recent power failure, he will bring a recommendation to the next City Council meeting for remedial action to be taken in relation to the emergency ' generator at the Police Department. 5 Owasso City Council ITEM 15: REPORT FROM CITY ATTORNEY No Report ITEM 16: UNFIMSHED BUSINESS None ITEM 17: NEW BUSINESS None ITEM 18: ADJOURNMENT Bob Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None Meeting was adjourned at 8:00 p.m. Marcia Boutwell, City Clerk 1.1 February 16, 1993 Patricia K Marlar, Mayor a CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 2/25/93 16:34:38 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT --- - - - - -- ------------------- - - - - -- ------------------- - - - - -- - -- GENERAL GOVERNMENT ------------------------ - - - - -- 930600 DARRELL EVANS T.T.D. / EVANS 626.72 931581 MULTI CARE HEALTH CENTER CLAIM /CLEVELAND 35.00 DEPARTMENT TOTAL =___> 661.72 FUND TOTAL =___> 661.72 1 CITY OF OWASSO AMBULANCE SERVICE FUND 2/2S/93 16:34 :38 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT -------- - - - - -- ------------------- - - - - -- ------- - - - - -- AMBULANCE ------------------------ - - - - -- 931667 ALLIANCE MEDICAL, INC. SUPPLIES 248.99 931668 DYNA MED SUPPLIES 190.80 - - - - - -- DEPARTMENT TOTAL =___> 439.79 ------- - - - - -- FUND TOTAL = = = =i 439.79 F CITY OF OWASSO E -911 2/25/93 16:34:38 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNI ---------- ------------------- - - - - -- ----------------- - - - - -- CENTRAL DISPATCH ------------------------------ 5 o9g• 93 930919 SOUTHWESTERN BELL TELE. E -911 DEPARTMENT TOTAL =___> 6,785.82 FUND TOTAL 5,09.93 3 CITY OF OWASSO GENERAL FUND 2/25/93 16:34:38 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ------------------- - - - - -- ----------------- MANAGERIAL ------------------------------ 930022 RODNEY RAY 931681 CUSTOMCRAFT 931744 TREASURER PETTY CASH 931784 SOUTHWESTERN BELL TELE. 931786 LDCC INC -AT &T DEPARTMENT TOTAL FINANCE ------------------------------ 930024 CPS BUSINESS, INC. 931744 TREASURER PETTY CASH DEPARTMENT TOTAL =___> COMMUNITY DEVELOPMENT ------------------------------ 931712 OFFICE DEPOT CARD PLAN 931744 TREASURER PETTY CASH 931784 SOUTHWESTERN BELL TELE. DEPARTMENT TOTAL =___> MUNICIPAL COURT ------------------------------ 930075 MICHAEL D. HILSABECK 930542 CHARLES RAMSEY DEPARTMENT TOTAL EXPENSES ENGRAVING REIMB PETTY CASH 1/93 PLEXAR 1/93 LONG DISTANCE LIC & ASSIST FEE REIMB PETTY CASH SUPPLIES REIMB PETTY CASH 1/93 PLEXAR SERVICES SERVICES APAPVR PAGE: AMOUNT - - - -- ------- - - - - -- 257.96 48.30 50.74 60.78 16.54 434.32 217.00 3.35 220.35 19.99 28.48 27.38 75.85 700.00 700.00 1,400.00 ENGINEERING ------------------------------ 930353 ROHN MUNN ENGINEERING SERVICES 1,611.98 DEPARTMENT TOTAL =___> 1,611.98 GENERAL GOVERNMENT ------------------------ - - - - -- 4 CITY OF OWASSO GENERAL FUND 2/25/93 16:34:38 A/P CLAIMS REPORT APAPVR PAGE: 5 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- - - - -- 930292 MEMBER SERVICE LIFE MONTHLY FEES 931060 TEDDY PALMER CONSULTANT FEES 931560 SUBURBAN OFFICE SUPPLY SUPPLIES 931561 OFFICE DEPOT CARD PLAN SUPPLIES 931562 RETHERFORD PUBLICATIONS LEGAL NOTICES 931580 WEST PUBLISHING CO LAW DICTIONARY 931689 UAL -MART SUPPLIES 931712 OFFICE DEPOT CARD PLAN SUPPLIES 931745 TREASURER PETTY CASH DOC MEALS 931747 TULSA WORLD SUBSCRIPTION 931748 WESTERN BUSINESS PRODUCTS SUPPLIES 931751 OML MUNICIPAL ASSURANCE CLAIM /DEDUCTIBLE 931782 AT &T 1/93 USE 931783 OKLA NATURAL GAS 1/93 USE 931784 SOUTHWESTERN BELL TELE. 1/93 PLEXAR 931785 PSO 1/93 USE 931786 LDCC INC -AT &T 1/93 LONG DISTANCE DEPARTMENT TOTAL MAINTENANCE ------------------------ - - - - -- 931591 CINTAS CORP. 931696 MOULDER OLDHAM CO 931703 UAL -MART 931704 ALLIED PLUMBING 931705 B & M CLEANING SUPPLY 931744 TREASURER PETTY CASH DEPARTMENT TOTAL = = = => CEMETERY ------------------------ - - - - -- 931785 PSO DEPARTMENT TOTAL POLICE SERVICES --------- - - - - -- UNIFORM CLEANING /RENTAL SUPPLIES SUPPLIES REPAIRS SUPPLIES REIMS PETTY CASH 1/93 USE 117.00 780.00 119.66 164.59 160.80 27.95 42.32 56.93 447.64 61.24 180.00 500.00 11.69 1,019.50 907.03 1,483.73 124.04 6,204.12 28.40 47.44 21.00 29.95 53.20 2.14 182.13 39.66 39.66 931479 PHILLIPS POLICE EQUIP UNIFORMS 291.40 931576 MULTI -COLOR DOOR EMBLEMS 207.00 931715 REASORS PRICE RITE PHOTO PROCESSING 42.31 931716 GENE CODY UNIFORM 58.50 CITY OF OWASSO GENERAL FUND 2/25/93 16:34:38 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION 931718 PHILLIPS POLICE EQUIP 931744 TREASURER PETTY CASH 931783 OKLA NATURAL GAS 931784 SOUTHWESTERN BELL TELE. 931785 PSO 931786 LDCC INC -AT &T DEPARTMENT TOTAL = = = => ANIMAL CONTROL ------------------------ - - - - -- SUPPLIES REIMB PETTY CASH 1/93 USE 1/93 PLEXAR 1/93 USE 1/93 LONG DISTANCE 931454 ROGERS STATE COLLEGE TRAINING 931717 LOCKE SUPPLY SINK DEPARTMENT TOTAL FIRE SEP.IVCES ------------------------ - - - - -- 931641 SCOTT HARGIS 931644 TRAVEL PETTY CASH 931759 SPRINGER CLINIC 931760 FIRE PETTY CASH 931768 UTICA PARK CLINIC 931771 WEIS AMERICAN FIRE EQ. DEPARTMENT TOTAL = = = => CIVIL DEFENSE ------------------------ - - - - -- APAPVR PAGE: AMOUNT 911 DECALS ALLEN /INSPECT WATER TANKE SERVICES /HARPER REIMB PETTY CASH HEP B SHOTS SUPPLIES 931757 TULSA AREA EMERGENCY MGMT LEPC FUNDING DEPARTMENT TOTAL = = = => STREETS ------------------------ - - - - -- 931555 APAC - OKLAHOMA, INC:. ASPHALT 931591 CINTAS CORP. UNIFORM CLEANING /RENTAL 931672 HUGHES LUMBER CO SUPPLIES 931693 EQUIPMENT ONE RENTAL & SA SUPPLIES 931694 HANES SHOE & ARCH SHOP BOOTS 931695 GELLCO SAFETY SHOES BOOTS 281.55 32.00 172.99 28.92 353.58 2.29 1,470.54 41.00 29.11 70.11 272.00 107.74 30.00 123.57 34o -oo . 165.52 300.00 300.00 43.45 142.00 436.59 24.99 90.00 83.65 6 CITY OF OWASSO GENERAL FUND 2/25/93 16:34:38 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------ - - - - -- 931708 RAINBOW CONCRETE CO CONCRETE 1,394.00 931713 A -1 FENCE SUPPLIES 35.00 931744 TREASURER PETTY CASH REIMS PETTY CASH 28.23 931780 PUBLIC SERVICE CO 76TH ST CROSSING 842.60 931784 SOUTHWESTERN BELL TELE. 1/93 PLEXAR 50.86 931785 PSO 1/93 USE 563.28 931786 LDCC INC -AT &T 1/93 LONG DISTANCE 13.03 931789 SIGNALTECK INC. MAINT /REPAIRS 397.50 DEPARTMENT TOTAL = = = => 4,145.18 RECREATION CENTER ------------------------ - - - - -- 931706 MOULDER OLDHAM CO SUPPLIES 88.23 931707 KIMBALL ACE HARDWARE SUPPLIES 174.16 931783 OKLA NATURAL GAS 1/93 USE 647.67 931784 SOUTHWESTERN BELL TELE. 1/93 PLEXAR 46.19 931785 PSO 1/93 USE 452.18 931786 LDCC INC -AT &T 1/93 LONG DISTANCE .25 DEPARTMENT TOTAL = = = => 1,408.68 SWIMMING POOL ------------------------ - - - - -- 931784 SOUTHWESTERN BELL TELE. 1/93 PLEXAR 14.18 931785 PSO 1/93 USE 30.19 DEPARTMENT TOTAL =___> 44.37 COMMUNITY CENTER ------------------------ - - - - -- 931783 OKLA NATURAL GAS 1/93 USE 615.33 931784 SOUTHWESTERN BELL TELE. 1/93 PLEXAR 55.81 931785 PSO 1/93 USE 494.98 931786 LDCC INC -AT&T 1/93 LONG DISTANCE 2.1S DEPARTMENT TOTAL = = = => 1,168.27 PARK MAINTENANCE ------------------------------ 931565 OWASSO LUMBER CO SUPPLIES 24.91 7 CITY OF OUASSO GENERAL FUND ' 2/25/93 16:34 :38 A/P CLAIMS REPORT APAPVR PAGE: 8 PO # VENDOR DESCRIPTION AMOUNT e - --------------- ---- - - - - -- ----------- ------ ------- - - - - -- 931733 ANCHOR STONE CO LIMESTONE SCREENINGS 189.91 931735 CINTAS CORP. UNIFORM CLEANING /RENTAL 27.40 931744 TREASURER PETTY CASH REIMB PETTY CASH 35.85 931783 OKLA NATURAL GAS 1/93 USE 89.55 931785 PSU 1/93 USE 425.07 DEPARTMENT TOTAL = = = => 792.69 ECONOMIC DEVELOPMENT ------------------------ - - - - -- 931744 TREASURER PETTY CASH REIMB PETTY CASH 28.13 - - - - - -- - 8.13 DEPARTMENT TOTAL =___> FUND TOTAL =___> 20,702.34 6 7. )3 L15 -2J CITY OF OWASSO COMMUNITY CENTER 2/25/93 16:34:38 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------------- COMMUNITY CENTER ------------------------------ 931752 USUABLE STEEL YARD RAILING FOR CONCRETE STEP 76.54 931758 FAMILY SECURITY LOCK & KE SERVICES 191.25 DEPARTMENT TOTAL =___> 267.79 FUND TOTAL =___> 267.79 0 CITY OF OUASSO CITY GARAGE 2/25/93 16:34:38 A/P CLAIMS REPORT APAPVR PAGE: 12 PO # VENDOR DESCRIPTION AMOUNT ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- CITY GARAGE ------------------------ - - - - -- 931591 CINTAS CORP. UNIFORM CLEANING /RENTAL 216.67 931592 WELDON OF TULSA, INC. PARTS 137.38 r 931593 MILEAGE MASTERS PARTS 131.58 931598 BOWERS OIL CO. FUEL 5,040.70 931691 OK TRUCK SUPPLY PARTS 27.33 931692 WELSCO INC TANK RENTAL 33.20 931710 TULSA AUTO SPRING CO PARTS 87.66 931714 A & E DISTRIBUTING SUPPLIES 217.83 ' 931726 KEYSTONE EQUIPMENT CO PARTS 274.25 931727 USUABLE STEEL YARD MATERIALS 104.49 931728 PENNANT PETROLEUM CO. OIL /GREASE 282.50 931737 UAL -MART COVERALLS 30.00 ' 931777 HANES SHOE & ARCH SHOP BOOTS 184.00 931783 OKLA NATURAL GAS 1/93 USE 951.36 931784 SOUTHWESTERN BELL TELE. 1/93 PLEXAR 22.73 931785 NSO 1/93 USE 177.87 931786 LDCC INC -AT &T 1/93 LONG DISTANCE 7.20 931788 DANNY'S AUTO SALVAGE, INC PARTS 100.00 DEPARTMENT TOTAL =___> 8,026.75 - - - - -- FUND TOTAL =___> 8,026.75 - - - - -- GRAND TOTAL =___> 72,424.31 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/20/93 DEPARTMENT AMOUNT I 1. Finance 4,058.34 x.}}\• k•}} ii:.} i}}: K•;• y::.. v,??? �} i:•}}:.? r.; ni}:•}:^.,:?;}:;}:???: :; :::, ?•' C::}!: y} :ii },v,•;•};;;p:xn}wn.:... �1j • }::::::::: tv : ?• }.. ,} }ii } }:tt' • iii }: ?:}:?• } } }::::• } "• }:4:: v. }: }: iii} }:•i }:•i }iiii } } }:•i:•:•i i:v:•:; }:iii:•i }i:•iifi iii:ii::•, } }:; %:isi iiiii::it;ii ;:;:ii;.. ; {: :� • "� :::.}.�.: : }:: :X. : i:iiiiiiii:di::::i'riiii::iii:i ?J:�R�i:k� *�: i:�4!'...�. .•� •. ..: nnr. �;} v: isti':. vvp:• i:: isj :::tivi'.4iti::::::ii:�'iiiiL'I,. iii%!?:::}:?}}}::?. i}}}: SY. ?:{. } }:O:i�� }i4':..ixx:.,x,. Municipal Court 1,152.35 :? �: :K:: ?:'•:•};• }:vijii:i�iiiiiiii iii?::'iii iiii: � i+i: >.�iiiii:; : :; ii: yii:•}: : }:•�i:i' . r.;. }: ?v,6 }h } :::::.:... .........:• :v :::::: x...:.. v.:::•:}:i:•. '%'� Yj :�/'��y[• ::• }i: � ?ii : ?• }: {: :i};:;:::j}:. } }: ;`:j }i: ^i:•i:L:• }i;i.i ii;}: 3: i?• i:• i:•:}: L.+ :�:�•,,"•':•.•:•n'{v::•�v.v: JC✓.v::::::::::.•:: xw:::::: x: ::.xw:::::: n m•.,v::. nv:.v::.v.::: }:• }:v::: }: ?• }:•ii:Y:i • ?:• }iii �:i •}:•}:•:? ::': }} }:•.::::�;i::ii'i�'v::: }; :iii:. :. v:}}}}:•}:::;•}}}:?: v::•}:•^}}}::} }:•} } }::::: }: } }:..:::: } }::v:::: i:' ii:?• i:::;: isii: vti{+'%' is•:'ii:'•::::itii�it::::t:•iN V::• }:i }:• } } } } }r::..:.:nv.:.x rm::::: • Building Maintenance 8 56.62 Central Dispatch 4,346 84 Fire 251847.82 ..:...:..:......,}?:;::?• �.: c:«.};:?:?.: a::.}:•:???:::?;•:;:: a;: o-: a:;+.?.•.:?.}::« n:.: av; .ca:.i:. »:.w. ?urr:..,..„.o..... r....,n....,.e ,. >.aes.a<oe x..};.} x?•, Recreation Center 2,652.60 Communit - Senior Center x 2,021.95 Economic Development 1,260.71 APPROVED: 03/02/93 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/20/93 DEPARTMENT AMOUNT Garage $37383.48 :..::: •: ;: ;; c•.� ;F, f et.� �`ori.� ,:3:a. ,�•`.: �r��r9'; ..: a•+3�k4ki}�•y: ,r •.�.�,.�cW •. '.`!tYAV: ::rii.'i: � '• •• :es: Sim. wabcnw :.::Sr.:.•:.taacows�exsoiau " `' • •.`.3.iaswua+a33ie ' :• •`•�. :• .::.?;�'^� • •':: xaerfau .:nlo..e,�'uo.+�ax�s`'sxsa.. APPROVED: 03/02/93 Mayor Council Member Council Member I HIErtosaxnon ' TO: Rodney Ray, City Manager FROM: Bob Allen, Fire Chief 1 SUBJECT: Ton- Emergency Transfers DATE: February 17, 1993 In June 1987, Ordinance 369 was adopted by the City Council ' establishing our present Ambulance Service. Section 13 -228 -B states non - emergency medical services may, under the limitations set forth below, be provided hereunder, provided, same shall at all ' times comply with the provisions of the Emergency Medical Services Improvement Act, Title 63 O.S. 5330.71 through S330.83, and further such provision of non - emergency medical service shall at all times be subordinate to the provision of Emergency Medical Service as provided hereunder. Section 13 -231 -B states upon proper notification, and under the limitations set forth herein, the ambulance shall respond to a request for non - emergency medical transport of non - emergency medical patient, as defined herein, residing within the areas set forth in section 13 -229, provided, 1) The ability to provide emergency medical service would not be adversely affected. From January 1, 1992 to December 31, 1992, our ambulance service responded to 939 medical emergencies and 241 non - emergencies transfers, for a total of 1,180 medical calls. As the enclosed pie chart indicates, 25% of our total time was expended providing non- emergency transfers. Also, providing non - emergency transfer service is beginning to adversely affect our ability to respond to medical emergencies. In the last twelve (12) months, 7.29% (86 ' times) of the total calls, both ambulances were responding to medical calls at the same time. If we are allowed to refer our non - emergency transfers to Rivercity, the times both units were responding to medical calls at the same time would be greatly ' reduced. In June 1992, the Fire Department established a committee to review ' and evaluate this situation. It was recommended at that time, non - emergency transfers be referred to another ambulance service, when our call volume of non - emergency transfers effect our ability to respond to medical emergencies. Since that time, our committee is t 11 now recommending that all non - emergency transfers be referred to another ambulance service because of our present call volume. For several months our committee has evaluated area ambulance services. As part of their evaluation, strong consideration was given to find an ambulance service that displayed the attitude, motivation and caring that the Owasso Ambulance Service displays. The committee has evaluated three area ambulance services: Rivercity, Elite and Lifestat. However, Elite has moved to Atlanta and Lifestats in the process of selling their service to Rivercity. To date, the only ambulance service available to refer our non - emergency transfers to is Rivercity. EMSA was not considered because their rates are to high and their response time is not acceptable. Although Rivercity is the only area ambulance service available for non - emergency transfers, as the enclosed memo indicates, the committee and I feel they are a professional and well managed service. The enclosed supporting documents state Rivercity has sufficient 91 employees, vehicles and equipment that would be required to maintain the same level of service the Owasso Ambulance Service provides. ' Also, as we discussed with the owner of Rivercity, they are committed to providing the same level of service with no additional out of pocket expense than what our citizens are now paying. Rivercity's owner has verbally agreed that any future rate increasing will be discussed with us at least thirty (30) days before the effective date. It is my opinion that Rivercity will provide the same level of service at the same cost for our citizens. If our request to refer non - emergency transfers is approved, the following tasks will be accomplished before the effective date of the referral agreement. 1. Schedule a meeting with local Nursing Home Administrators to discuss the reason for referring non - emergency transfers. 2. Develop procedures with local administrators for requesting a non - emergency transfer. 3. Develop procedures with our committee to continually monitor Rivercitys performance. 1. Schedule a meeting with Dr. Solano, our Medical Director, to discuss procedures for him to annually approve Rivercity Protocols. 5. Schedule several meetings with Nursing Home Staff and Rivercity- Staff. We feel the above can be accomplished within thirty (30) days. 1 It is our recommendation the council approve a referral contract providing for the transport of routine, non - emergency medical transfers by Rivercity Ambulance Service. ' Attachments: 1. Memorandum Re: Cost of transfers ' 2. Memorandum Re: Ambulance Survey 3. Graph showing time spent on transfers 4. Correspondence from Rivercity Ambulance 5. Fact sheet utilizing data from survey ' 6. Proposed Referral Agreement � i 1; 14 i j ilijM TO: BOB ALLEN, FIRE CHIEF FROM: PATTI SPENCER, SECRETARY SUBJECT: AMBULANCE TRANSFERS I DATE: January 22, 1993 From January 1, 1992 thru December 31, 1992, we made a total of 241 transfers. These transfers required 644 man hours. The average transfer took 1.34 hours to complete. During 1992, 20.4% of the EMS responses were transfers, requiring 24.9% of the total man hours used for EMS responses. An average transfer cost the city approximately $36.13 to make. The average reimbursement was $14.52 or 59.7% for the year. That gives us a net loss of $21.61 per transfer. The cost was based on a stocked ambulance cost of $60,000.00 over a (5) year period, or $12,000.00 annually, for an hourly cost of $2.07. Fuel cost was figured at 30 miles average distance, getting 10 miles per gallon at 69.5 cents a gallon. Staffing w�is figured by taking the average between Paramedic hourly and Intermediate hourly pay, which figures out to $23.34 per hour per crew. AMBULANCE COST: $ 2.07 PER HOUR X 1.34 AVG.TRANSFER TIME _ $ 2.77 FUEL COST: $ 69.5 PER GALLON X 3 = 2.09 STAFFING: $ 23.34 X 1.34 HOURS = 31.27 TOTALCOST------------------------------------------ - - - - -- $36.13 In the last (12) months, we have made 241 transfers and received payment of $3,486.13 for an average reimbursement of $14.52 per transfer, resulting in a net loss of $5,208.01. HIMdRAMUM t TO: BOB ALLEN, FIRE CHIEF FROM: REVIEW COMMITTEE: LONNY FISHER, ADVANCED EMT ' KRIS DEMAURO, PARAMEDIC PATTI SPENCER, SECRETARY SUBJECT: AMBULANCE TRANSFER SERVICE SURVEY DATE: February 17, 1993 ' On February 15, 1992, we conducted an unannounced inspection of Rivercity Ambulance Service regarding the non - emergency transfers ' for the citizens in the Owasso area. Originally, several other ambulance services were contacted. These companies were Elite Medical Transport and Lifestat ' Ambulance Service. Elite Medical Transport is no longer available in Oklahoma and Lifestat Ambulance Service is in the process of being purchased by Rivercity Ambulance Service. 1 Rivercity Ambulance Service is owned by a corporation located in Tulsa, Oklahoma, they also appear to be financially sound. ' The owner and administrator have substantial experience in operating ambulance services. All office records are computerized and the business appears to run very efficiently. The equipment and ambulances are well maintained and two (2) ' mechanics are on duty daily. Since the first contact with Rivercity Ambulance Service in June of 1992, their emergency call volume has increased significantly, as well as personnel. In addition, they now have a unit staffed twenty four (24) hours a day. Rivercity ' Ambulance Service's owner pledged that our citizens would receive quality care with no additional expense than they currently have. The committee has made the decision to recommend Rivercity t Ambulance Service based on their equipment, personnel, location and business ethics. We feel that Rivercity Ambulance Service will suit the non - emergency transport needs for the citizens of ' Owasso and provide the quality care they deserve. i 1 TOTAL TIME 1992 EMERGENCY /NON - EMERGENCY MED,EMER, 327 M VA 4% 55 TRA 1 NON - TRANSPORT 19% y 322 HOURS PER MEDICAL CALL TOTAL HOURS 1293- MAN HOURS 2886 J MA 12% 151 DOA 1 % 14 )IAC 14% 181 JA. 1 00 t PM M R'ivercityc 4mbulance TO: FROM: RE: DATE: CHIEF BOB ALLEN OWASSO FIRE DEPARTMENT JERRY R. GARRISON, PRESIDENT RIVERCITY AMBULANCE SERVICE, INC. BILLING ARRANGEMENT 02/17/93 10840 East Newton Place Tulsa, Oklahoma 74111 c 918-438-6000 It shall be agreed upon that Rivercity Ambulance Service, Inc. shall not bill to any member of the Owasso Ambulance Service response area, any out -of- pocket fees greater than $50.00 per response. Rivercity Ambulance Service, Inc. shall exhaust all possible third -party reimbursement avenues prior to billing any out -of pocket amount. This statement shall extend as far as legally applicable. r J� 1 i.. 10840 East Newton Place Tulsa, Oklahoma 74116 R.i.vercitycAmbulance 918 -438 -6000 Please find attached, a photo -copy of a letter received in our office from our attorney; Mr. David A. Mullon, Jr. of Brewster Shallcross & DeAngelis. I hope this letter contains the information you are seeking. In addition, I have enclosed a statement with regards to our "billing arrangements" and an executed REFERRAL AGREEMENT. Should you require anything further-, - please do not hesitate to call. Respectfully, ett V.P. & Gene Manager .o February 23, 1993 1 Chief Bob Allen Owasso Fire Department City Hall ' Owasso, Ok. 74055 1 Dear Chief Allen: Please find attached, a photo -copy of a letter received in our office from our attorney; Mr. David A. Mullon, Jr. of Brewster Shallcross & DeAngelis. I hope this letter contains the information you are seeking. In addition, I have enclosed a statement with regards to our "billing arrangements" and an executed REFERRAL AGREEMENT. Should you require anything further-, - please do not hesitate to call. Respectfully, ett V.P. & Gene Manager 1 LAN OFFKOS of `BREWSTER SHALLCROSS & DE ANGELIS 2021 SOUTH LL- MIS ^MMJE Su1TE 875 TuLak oamomA 74104-5725 (918) 742 -2021 TELECOPIER: (918) 742 -2197 February 191 1993 VIA FACSIMILE 438 -6839 Messrs. Gerald Garrison and Brett Selvidge Rivercity Ambulance Service, Inc. 12215 E. Skelly Drive Tulsa, OK 74128 CLARK O. BAEWSTER RICHARD A. SHAT cRoss JENNIFER L DE A NEW JENNIFER K. HOWLAND* OF COUNSEL DAVID L. SoaEL-- 'ADMITTED IN C LOJ40MAANDPENNS7LWW A - -ADMITTED IN OKLAHOMA AND NEW YORK: CERTIFIED CIVIL TRIAL A 0VO=E RE: Emergency Medical Service Authority v. Rivercity Ambulance Service Inc. Tulsa County District Court Case No. CJ -92 -930 Dear Gerald and Brett: Yesterday, you requested that I prepare a letter discussing the status of the referenced lawsuit filed last year by EMSA against Rivercity. It is my understanding that this letter will be submitted to Chief Bob Allen of the Owasso Fire Department. The essence of EMSA's lawsuit is that Rivercity has been furnishing routine (non - emergency) ambulance transports of patients within what is known as the "Regulated Service Area" the "RSA "), a district created by city ordinance and inter -local cooperative agreements. Sections 108 and 115 bit the furnishing City of Tulsa Revised Ordinances, generally P of routine ambulance transports within the RSA without a "Routine Ambulance Service License" issued in accordance with Tulsa's Emergency Medical Services Code ("City EMS Code") --unless, that is, the transport in question is of a kind or involves a vehicle exempted from licensure and regulation under the City EXS Code and /or the state Emergency Medical Services Act (63 O.S. Sections 1 -2501 et se .) The City EMS Code and the Act set forth seireral exemptions, including one for ambulances "owned or operated by, or under contract with, the federal or state government;" EMSA contends i has exclusive right Rivercity's alleged n its lawsuit that it, or its subcontractor, s within the RSA; that it is being inured by operations in the RSA; and that it is entitled Gerald Garrison Brett Selvidge February 19, 1993 Page Two to damages and injunctive relief. Rivercity has answered the petition, alleging inter alia, that its operations fall into the exemption described above. Rivercity has also counterclaimed against EMSA, charging interference with contractual relations. The lawsuit is still early in the discovery stage. However, Rivercity will soon be filing a motion for summary judgment challenging EMSA's standing to bring the lawsuit and the validity of the City EMS Code as applied to Rivercity. Because the motion has not been filed, and because this letter is "discoverable" by EMSA's counsel, I will not elaborate on the content or merits of the motion. once it has been filed, however, the motion and the arguments therein will be a matter of public record, and the City of Owasso will be free to evaluate the merits of same. In any event, I would also urge Chief Allen to review the Court file for a more complete picture of the claims, defenses and counterclaims involved in this lawsuit. I hope this has been of some help. Please have Chief Allen call me if he has any questions about the foregoing. DAM /bc 6:\ di\ updir \aullon \rivercty \gernld6.let Sincerely, M M, V M � David A. Mullon Jr. I� IR . ' I i 1 TO: THE HONORABLE MAYOR AND CITY COUNCIL ICITY OF OWASSO M FROM: TIMOTHY ROONEY, CITY PLANNER SUBJECT: BICYCLE ROUTE AND TRAIL SYSTEM 1 DATE: February 22, 1993 BACKGROUND As explained to you in previous correspondence, the City of Owasso, in conjunction with INCOG, the ' City of Collinsville, and Tulsa County, has recently conducted several meetings to discuss the possibilities of establishing a bicycle route /trail system connecting the City of Owasso to both Collinsville and Mohawk Park through McCarty Park in Owasso. ' While the idea of a bicycle route /trail system is conceptual at this point, t#r6're would appear to be possible federal funding available for such a project. The deadline for the application for this funding is April 1, 1993, and all groups involved are working diligently to have the conceptual plan adopted ' by their individual government entity. The City of Collinsville adopted the plan on February 15, 1993. RECOMMENDATION Staff is recommending the City Council adopt Resolution 93 -03, a resolution in support of the proposed bicycle route /trail system from Mohawk Park, through McCarty Park, and connecting to the City of Collinsville. This resolution, if adopted, will require no funding from the City of Owasso. IATTACHMENTS 1 1 2 [l Case map indicating route of the proposed bicycle trail. (A larger map will be presented at the March 2, 1993 Council Meeting) Resolution No. 93 -03. CITY OF OWASSO RESOLUTION NO. 93 -03 A RESOLUTION IN SUPPORT OF A BICYCLE ROUTE AND TRAIL CONNECTING OWASSO TO COLLINSVILLE AND MOHAWK PARK IN TULSA THROUGH TULSA COUNTY WHEREAS, a conceptual plan has been proposed to construct a bicycle route and trail connecting Owasso to Collinsville and Mohawk Park in Tulsa through Tulsa County, and WHEREAS, said plan would include a local focal point, being the McCarty Park, and WHEREAS, this trail would provide an important opportunity for Owasso residents and visitors to engage in bicycling activity across this part of incorporated and unincorporated Tulsa County. NOW, THEREFORE, BE IT HEREBY RESOLVED THAT: 1. The City of Owasso, acting through its City Council, expresses its support of this plan and concept. 2. The City Council of Owasso urges implementation and staged development of this plan. 3. Available resources should be sought to implement this plan and concept in cooperation with the cities of Collinsville, Tulsa, and Tulsa County. 4. The City Council of Owasso urges Owasso residents to lend their support to development of this bicycle route and trail and encourages the present and future use of this important recreational opportunity. 5. The Owasso City Council further supports this bicycle route and trail being added to the Owasso Comprehensive Plan: 1978 -2000, other respective local comprehensive plans and included as an extension of the Tulsa Trails System. PASSED AND ADOPTED this 2nd day of March, 1993. Patricia K. Marlar, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney _ I oTH ST NO. CIT U 20, w� erT p A R K TH rLAKE PROPOSED INCOG BICYCLE ROUTE V MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY ' CITY PLANNER SUBJECT: LONG OFFICE CENTER - FINAL PLAT DATE: February 22, 1993 ' BACKGROUND Long Office Center is generally located on the north side of 86th Street, between 123rd East Avenue and Food Lion Supermarket. As you may recall, this was a rezoning item heard by the Planning Commission and approved by the Owasso City Council in January. Because the essentials of a Preliminary Plat were presented at that time as well, the planning staff and the Owasso Planning Commission acted on this submittal as a Final Plat. The Long Office Center Plat was presented to the Owasso Technical Advisory Committee at its February 3, 1993 meeting. Comments received regarding this plat concerned wording within ' the covenants on the plat itself, notification to add the City of Owasso signature block, and the ability to handle all stormwater detention. The enclosed plat has accommodated these concerns. ' In addition to the above comments, the Planning Commission unanimously recommended approval of the Final Plat at its February 18th meeting conditioned upon the name of the Plat ' being changed to "Long Office Center" rather than the previous "Long Commercial Center." It was staff's recommendation that the change would eliminate any potential conflict between the title of the plat and the existing zoning. This condition has also been accommodated. RECOMMENDATION ' The final plat has met the requirements of the City of Owasso and staff recommends approval of the Long Office Center Plat. ATTACHMENTS: ' 1. Final Plat for Long Office Center. I ■ 0 f E6 mu r I. FN I DI IRR 1 TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY, CITY PLANNER SUBJECT: EASEMENT CLOSING - LOT THREE (3), BLOCK ONE (1) OF THE OWASSO COMMERCIAL CENTER DATE: February 22, 1993 BACKGROUND Quik Trip Corporation, in an effort to expand its facility located at 11501 E. 76th Street North, is requesting the closing of a portion of the utility easement located in the southwest corner of their property. The expansion of their facility would include additional parking and an additional fuel pump. The proposed site plan is enclosed for your review. The Owasso Technical Advisory Committee reviewed the Easement Closing request at its February 3, 1993 meeting and determined there were no utilities located within that portion of the easement to be abandoned. A majority of the utilities in this area are located in the existing right -of -way, of which there is an abundance in this area due to Highway 169. While site plans are typically not reviewed by the City Council, staff feels it is important to inform you of Quik Trip's efforts in this area as well. A portion of the expansion will require the leasing of excess right -of -way from ODOT. The Technical Advisory Committee also reviewed the Quik Trip site plan and recommended a slight relocation of the sign, and an additional box culvert at the entrance on the west side of the property in order to alleviate the large puddling that occurs in this area. In addition to the Technical Advisory Committee's recommendations, the Owasso Planning Commission recommended curbing around the entire western Quik Trip driveway. It is important to note that the Quik Trip site plan will also require ODOT approval. If any modifications are made to the site plan by ODOT, it will be required to be reviewed again by the Owasso Planning Commission. In review, the City Council is acting on the Easement Closing request only. Both the Owasso Technical Advisory Committee and Planning Commission have reviewed this request and unanimously recommended approval of the Easement Closing. If the easement is closed, the applicant will have to carry out legal action to foreclose on the City's right to reopen the easement. This process is handled through District Court as a "friendly" case. RECOMMENDATION 7 J Staff recommends approval of Ordinance No. 457, which allows for the closing of the South 50 feet w of the West 17.5 feet, and the South 17.5 feet of the East 32.5 feet of the West 50 feet of a public utility easement generally located in the southwest corner of Lot Three (3), Block One (1) of the Owasso Commercial Center with the condition that the vacation be handled through the proper legal process of District Court. ATTACHMENTS 1. Case map indicating the portion of the easement to be closed. 2. Copy of Ouik Trip Site Plan. ' 3. Resolution No. 93 -03. M ' Section 2 That the municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate, or remove utility, public ' service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing executed by owners thereof. ' PASSED, APPROVED AND ADOPTED this 16th day of March, 1993. ' Patricia K. Marlar, Mayor ' ATTEST: APPROVED AS TO FORM: ' Marcia Boutwell, City Clerk Ronald D. Cates, City Attorney 1 CITY OF OWASSO ' ORDINANCE NO. 457 AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT LOCATED IN LOT THREE (3), BLOCK ONE (1) ' OF THE OWASSO COMMERCIAL CENTER, AN ADDITION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA, ACCORDING TO ' THE RECORDED PLAT THEREOF, AND RETAINING UNTO SAID CITY OF OWASSO, OKLAHOMA, THE ABSOLUTE RIGHT TO REOPEN SAME WITHOUT EXPENSE TO THE MUNICIPALITY. WHEREAS, the City of Owasso, Oklahoma, has deemed it necessary and expedient ' to close to public use a certain utility easement, and WHEREAS, said utility easement is described as follows: ' The South 50 feet of the West 17.5 feet, and the South 17.5 feet of the East 32.5 feet of the West 50 feet of the utility easement located in the southwest corner of Lot Three (3), Block One (1) of the Owasso Commercial Center, an addition to the City of Owasso, Tulsa County, Oklahoma, and according to the recorded plat thereof, and WHEREAS, pursuant to Title 11, Oklahoma Statutes, Section 42 -110, the only holders of a franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement are Public Service Company of Oklahoma and /or Oklahoma Natural Gas Company, and /or Southwestern Bell Telephone Company and /or Tulsa Cable Television Company and AM WHEREAS, the above holders of franchise or purported holders of a franchise that may purport to have a special right or privilege to use said utility easement have waived their objections to the closure of said easement, if any. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: Section 1 That the following described utility easement, be, and the same is hereby closed to the public use, to -wit: The South 50 feet of the West 17.5 feet, and the South 17.5 feet of the East 32.5 feet of the West 50 feet of the utility easement located in the southwest corner of Lot Three (3), Block One (1) of the Owasso Commercial Center, an ' addition to the City of owasso, Tulsa County, Oklahoma; less and except the remaining portions of said easement of Lot Three (3), according to the recorded plat thereof. ' Section 2 That the municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate, or remove utility, public ' service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing executed by owners thereof. ' PASSED, APPROVED AND ADOPTED this 16th day of March, 1993. ' Patricia K. Marlar, Mayor ' ATTEST: APPROVED AS TO FORM: ' Marcia Boutwell, City Clerk Ronald D. Cates, City Attorney 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT SUBJECT: LAND AND WATER CONSERVATION FUND GRANT AGREEMENT FOR ELM CREEK PARK SHELTER ' DATE: February 25 1993 � BACKGROUND: tWe have recently received notice from the Oklahoma Tourism and Recreation Department that the National Park Service has given final approval to our Elm Creek Park Shelter /Parking Lot Expansion grant application. This project is a 50/50 matching grant and will work in the same manner as the Rayola Park Shelter /Restroom grant. The total project is estimated to be $50,000. The grant is for $25,000 and is matched with $25,000 from the City ($5,000 labor - $20,000 cash). The scope of this project consists of the following activities; ' * Site Preparation, * Slab Construction, * Construction of Picnic Shelter, * Sidewalk Construction, * Repair and Expand Existing Parking Lot, and * Landscaping. The City's role in this project is the same as it was with the Rayola Shelter. City staff will ' prepare construction plans, complete site preparation, constructs the concrete slab, assist in general clean-up, and inspect the project as it is being constructed. The remaining parts of the project will be contracted. At this time, we estimate that we will be preparing construction plans and bid documents during April and May, completing the bidding process during June and July, and constructing the project between August and October. Please note that this project was originally scheduled to be completed during this fiscal year, ' thus the budget reflects both revenue from the grant and expenditures for the construction. Due to the lateness of the grant award, and several projects already on the schedule, it is the staff s ' position that we cannot complete the project in a quality manner prior to June 30. Therefore, 1 r it is the staff's intent to recommend amendments to delete the project from the FY 92 -93 budget and included its construction in the FY 93 -94 budget. The grant is good for a period ending ' February 1, 1994, therefore no funds will be lost due to the delay. RECOMMENDATION: The staff recommends that the Council accept the $25,000 grant and authorize the Mayor to ' execute the necessary documents. 1 ATTACIiMENT: Land And Water Conservation Fund Agreement t OKLAHOMA TOURISM AND RECREATION DEPARTMENT LAND AND WATER CONSERVATION FUND AGREEl03NT National Park Service Project Number 40 -01018 Project Name FTM CRFFK PARK UFVFIUENtril' Project Period 2-1-92 to 2 -1 -94 - Project Stage Covered By This Agreement FP TRF PROTFCT — Project Cost 50,000 Approved Federal Funds 25,000 The undersigned political subdivision of the State of Oklahoma does hereby agree and accept the same responsibility and obligations set out in the herein described project and to the same extent and in the same manner, including all requirements, as does the State of Oklahoma. The undersigned political subdivision of the State of Oklahoma further understands, agrees, and accepts that this project is not effective until this project agreement has been duly executed by the State of Oklahoma and the said political subdivision on the herein described project until it has received said notification by the State. PROJECT SCOPE (Description of Project) Development of park including: site preparation, slab construction, install picnic shelter, expand parking lot, and landscaping. Project to include everything listed on sponsor's cost estimate. Project will be reimbursed at SO% of total project cost. Elm Creek Park is located in the southeast part of Owasso City Limits, north of 77th Place North and East of 78th St. North. All wiring will be underground and all facilities will be handicap accessible. ALL WIRING WILL BE UNDERGROUND. HANDICAPPED ACCESSIBILITY STANDARDS pd=1 -BE IN COAL L=NCE. "Any reference to the Heritage Conservation and Recreation Service (HCRS) or the Bureau of Outdoor Recreation (BOR) contained in this project agreement, or in any attachments incorporated thereto, shall hereinafter be considered a reference to the National Park Service (NPS)." The State agrees to comply with the terms and intent of P.L. 93 -234, the Flood Disaster Protection Act of 1973; P.L. 90 -480, Architectural Barriers Act of 1968; P.L. 91 -646, Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970; and all applicable regulations and procedures implementing these Acts. This Agreement incorporates the provisions of the attached General Provisions (Land and Water Conservation Fund Manual Section 660.3). STATE OF OKLAHOMA BY TITLE Alt. State Liaison Officer DATE POLITICAL SUBDIVISION (Sponsor) BY NAME & TITLE DATE I MEMoxaivnuM TO: HONORABLE MAYOR AND COUNCIL MEMBERS CITY OF OWASSO IP FROM: MICHAEL J. KNEBEL W SUBJECT: REQUEST FOR PURCHASE OF MIDSIZE PASSENGER SEDAN FOR THE MANAGERIAL DEPARTMENT DATE: February 18, 1993 BACKGROUND On January 15, 1993, the City clerk opened sealed bids for a "program type" (under 31,000 miles usage) midsize four door passenger sedan. Bids had been received from three vendors. Two of the proposed vehicles met the specifications. The first was a 1992 Chevrolet Lumina with 27,495 miles for $10,921 and the second was a 1991 Ford Taurus with 21,728 miles at a cost of $10,471. Although it was concluded that either of these vehicles might have been suitable for the intended purpose, it appeared the City might be able to acquire a brand new 1993 midsize vehicle for a comparable price. A staff recommendation to reject all bids was made to the City Council at the regular meeting on January 19`x. STATE BID CONTRACT VEHICLES Several midsize four door sedans are currently available through state bid list contract number SW31035. All automobiles available through the most recent contract are new 1993 models that have a factory three (3) year or 36,000 mile warranty. Other standard features outlined in the state's specifications include but are not limited to: (1) Minimum engine displacement of 2.8 liters for 6 cylinders (2) Automatic transmission with minimum of 4 forward speeds (3) Factory air conditioning (4) Power brakes ' (5) Power steering (6) Cruise control (7) Tilt steering wheel (8) Intermittent wiper control (9) AM /FM radio 1 Basically there are three models available from the contract list but only one of these models is not rated as a police pursuit unit. (Police pursuit units generally demand a $1,000 to $1,500 premium over the standard midsize four door automobile). Therefore, the contract vehicle that is best suited for the intended usage is a 1993 Dodge Dynasty with a 3.0 liter V- 6 engine. This vehicle is available for $10.232.81 through Edmond Dodge in Oklahoma City and is listed as contract item number 0070 -06 -20 -200. I have contacted Edmond Dodge and several local vendors for possible alternate bid prices for comparable models including the Ford Taurus, Chevrolet Lumina, and Buick Century. Each of the vendor's quotes demonstrated that, at this time, they had no "floor models" with prices competitive to those available through the bid list. This fact, coupled with the current advertised prices for a 1993 Dodge Dynasty, demonstrate that the state bid contract would be a sound method for acquisition of a midsize automobile for municipal use. PROPOSED FUNDING The proposed funding for procurement of this vehicle would come from two separate departments as follows: Managerial 8,232.81 OPWA Administration 2.000.00 $10,232.81 RECOMMENDATION Staff recommends Council approval of the expenditure of $10,232.81 to Edmond Dodge, Edmond, OK for the purpose of purchasing one 1993 Dodge Dynasty automobile for use by the City Manager, such purchase utilizing the state bid contract bidding process and published by the Oklahoma Department of Central Services as contract #0070 -06 -20 -200. Please note that the state contract specifications require delivery within ninety days of the initial order. The representative from Edmond Dodge stated that their normal delivery time is between thirty -seven and sixty days. 1 MEMORANDUM I TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO IFROM: RODNEY J. RAY ' SUBJECT: REQUEST FOR AUTHORIZATION TO SOLICIT BIDS FOR EMERGENCY GENERATOR FOR INSTALLATION AT POLICE DEPARTMENT n DATE: FEBRUARY 25, 1993 BACKGROUND: In 1985 the City of Owasso purchased and remodeled the building that currently houses the Owasso Police Department. As a part of the remodeling project, a 12 1 /2- kilowatt emergency generator was installed inside the building in a room immediately adjacent to the "squad room ". After the generator was installed, Howard Stamper discovered that the generator had been wired incorrectly and the natural gas line had been positioned too close to the exhaust manifold. This placement created a danger that the super - heated manifold could cause overheating of the gas ' line and possible rupture or explosion. Additionally, it was found that the lack of ventilation may have a negative effect on the generator by causing it to overheat. Mr. Stamper has temporarily insulated the gas pipe with asbestos /fiber -glass and placed a small fan in the room during the operation of the generator. This make -shift heat shield is only effective for about one hour before the manifold heat melts the material and necessitates that the generator be shut down ' until a new piece of material can be placed over the gas pipe. A long -term emergency outage could not be handled by the current generator as it is presently installed. Although the electrical wiring problems have been corrected, the lack of ventilation, the noise, the fumes, and the current danger due to the gas line location make the situation unacceptable. During the past eight months we have experienced two power failures that caused a disruption in the central dispatch system as a result of the emergency generator failing to properly perform. After a full review of this situation it has become apparent that the problem must be addressed relative to its impact on the City's emergency services. It has also become apparent that there ' are two basic options available to remedy the problem. In developing the options there were several concerns and questions that had to be addressed: 1 1. What amount of emergency power is essential for the Police Department? 1 REQUEST TO SOLICIT BIDS FOR EMERGENCY GENERATOR FEBRUARY 25, 1993 PAGE TWO ' 2. What basic steps were critical to addressing the immediate problem? 1 3. What level of emergency power will be ultimately needed to meet emergency services ' requirements? 4. What costs are associated with the possible solutions? In researching these questions, the staff has made the following determinations: 1. The current 12 1 /2 -KW generator will provide the power for essential basic services of minimal lighting, radio, telephone service to the dispatch operation, jail and squad room. 2. It is critical that in order for it to be utilized, the existing generator be moved from the inside of the building to provide efficient, long running operation. The design of the existing generator requires a relocation that would provide adequate protection from the elements to ensure proper operation. 3. It must be recognized that the emergency power system must be capable of operating functions that include the ability to maintain some environmental services (air conditioning- heat) due to the sensitivity of new technology employed by the department. The E -911 equipment, as well as radio and computer equipment, will not function for long periods of time in an overheated environment. Additionally, the loss of heat could create environmental problems during a long "down -time" in unusually cold periods. It is, therefore, recognized that the ultimate emergency power need will require a 25- kilowatt generator. 4. The cost of moving the existing generator to an outside location is estimated to be approximately $4,000. The cost of purchasing and installing a new 25 -KW generator is estimated to be between $8,000 and $12,000 dollars. The life of a properly used generator is in excess of 20 years. After a comprehensive review of the information developed by the staff, the apparent options are: 1. Option 1 - Move existing generator to an outside location and make long -term plans to increase emergency capability over a period of years. 2. Option 2 - Purchase and install 25 -KW generator with environmental capabilities for both existing and new police facility. ' REQUEST TO SOLICIT BIDS FOR EMERGENCY GENERATOR FEBRUARY 25, 1993 ' PAGE THREE ICOMMENTS: ' 1. The cost of relocating the existing 12 1 /2 -KW generator could not be recouped later when additional needs mandate the purchase of a new, larger generator. I 2. The estimated cost of relocating the existing generator will pay for 33% to 50% of the cost of a new larger generator. ' 3. The existing generator will provide the basic needs of the department provided that power outages do not occur during mid - summer. Even then it would be possible to augment ventilation in sensitive areas some innovative planning. Alternative heating can be provided ' during cold weather outages. 4. Funds for this purchase are not budgeted. 5. The staff has explored a suggestion that would make use of an existing sewer lift station emergency power generator. A review of the regulations, however, have proven that option to be too risky. (see attached memo). RECOMMENDATION: The staff recommends that the Council authorize solicitation of bids for the purchase of one 25 -KW emergency power generator. ATTACHMENTS: 1 1. Memorandum form Chief Motto dated July 24, 1992. 2. Memorandum from Mr. Augustine dated February 23, 1993. N6 M ri C ■ NWMORANDIJM TO: Rodney Ray, City Manager FROM: Mike Augustine, OPWA Director SUBJECT: Service Road Lift Station DATE: February 23, 1993 BACKGROUND: There have been inquiries concerning the removal of the engine -driven generator from the service road lift station and using it at the police station. The reason indicated for the ability to remove the generator was that Public Service Company had supplied power to the station from two different grid systems and this would comply with the Oklahoma State Department of Health (OSDH) regulations. INFORMATION: The following is a brief description of the emergency operation requirements for a wastewater lift by the Oklahoma State Department of Health, per ODH Engineering Bulletin No. 0587. (See attachment for complete description) A. Sec. 36.0 Emergency Operation - Pumping stations and collection systems shall be designed to prevent or minimize bypassing of raw sewage. For use during possible periods of extensive power outages, mandatory power reductions, or storm events, consideration should be given to providing a controlled, high -level wet well overflow to supplement alarm systems and emergency power generation in order to prevent backup of sewage into basements, or other discharges which may cause severe adverse impacts on public interests, including public health and property damage. B. Sec. 36.1 Overflow Prevention Methods - A satisfactory method shall be provided to ' prevent or minimize overflows. Selection has to be from the following: 1. Storage capacity, including trunk sewers, for retention of wet weather flows, earthen storage basins must be designed according to eight (8) items; IOPWA\SERROAD.IS MEMORANDUM SERVICE ROAD LIFT STATION Page 2 2. An in -place or portable pump, driven by an internal combustion engine meeting the requirements of Sec. 36.2 capable of pumping from the wet well to the discharge side of the station; or 3. Two independent public utility sources or engine -driven generating equipment meeting the requirements of Sec. 36.2 Equipment Requirements. C. Sec. 36.2 Equipment Requirements addresses the general requirements that apply to all internal combustion engines used to drive auxiliary pumps, service pumps through special drives or electrical generating equipment. The most important section is Sec. 36. 1, Overflow Prevention Methods, which is very concise in the method to be used to prevent or minimize sewage overflows. Any deviation from this requirement would place the city in an extremely high liable situation should a overflow condition occur. The service road lift station was approved b the Oklahoma State Department of Health (OSDH) ' Y P ( � to have a engine -driven generator as the emergency power source to meet the requirements of overflow prevention. The removal of the generator from the lift station would require another , form of overflow prevention method to be utilized in order to continue compliance with OSDH regulations. The construction of a overflow holding basin or the use of a portable pump as an alternate to the generator are very costly conversions which would require the purchase of ' additional property for holding basin and /or equipment. RECONEWENDATION• It is the recommendation of staff that in order for the lift station to remain in compliance with OSDH regulations and to be cost effective the generator should not be removed from the service road lift station. ATTACHMENT: 1. Sections 36.0, 36.1 and 36.2 of ODH Engineering Bulletin No. 0587. OPWAZERROAD.LS ' 34.33 Power Cord ' Pump motor power cords shall be designed for flexibility and serviceability under conditions of extra hard usage and shall meet the requirements of the Mine Safety and Health Administration for trailing cables. Ground ' fault interruption protection shall be used to deenergize the circuit in the event of any failure in the electrical integrity of the cable. Power cord terminal fittings shall be corrosion - resistant and constructed in a manner ' to prevent the entry of moisture into the cable, shall be provided with strain relief appurtenances, and shall be designed to facilitate field connecting. ' 34.4 Valves Valves required under Section 32.5 shall be located in a separate valve pit. Accumulated water shall be drained to the wet well or to the soil. If the valve pit is drained to the wet well, an effective method shall be provided to prevent sewage from entering the pit during surcharged wet well conditions. ' 35.0 ALARM SYSTEMS Alarm systems shall be provided for all pumping stations. The alarm shall be activated for any pump station malfunction which would allow the wet well to rise to a point _. that bypasses can occur. The alarm shall be capable of being activated in the event of power failure and shall be set to provide adequate time for response. Pumping station ' alarms shall be telemetered, to a municipal facility that is manned 24 hours a day. If such a facility is not available, provide alternatives acceptable to the reviewing authority. Alternatives to be considered are: 1. Provide 24 hour holding capacity of design flow and audio /visual alarm at the pumping station. 2. Provide telemetered alarm to city offices during working hours and to the home of the person(s) in responsible charge of the lift station during off -duty hours. 3. Other alternatives should be submitted to the reviewing authority, with complete justification, for approval prior to submittal of final plans and specifications. 36.0 EMERGENCY OPERATION Pumping stations and collection: systems shall be designed to prevent or minimize bypassing of raw sewage. For use during possible periods of extensive power outages, ,mandatory power reduct ions, or storm events, consideration should be given to providing a controlled, high -level wet well overflow to supplement alarm systems and emergency power generation in order to prevent backup of sewage into basements, or other discharges which may cause severe adverse impacts on public interests, including public health and property damage. Where a high level overflow is utilized, the installation of storage /detention tanks, or basins, which shall be made to drain to the station wet well shall be provided. 1 30 -08 36.1 Overflow Prevention Methods A satisfactory method shall be provided to prevent or minimize overflows. 'The following methods should be evaluated on an individual basis (the choice should be based on least cost and least operational problems of the methods providing an acceptable degree of reliability). 1. Storage capacity, including trunk sewers, for retention of wet weather flows earthen storage basins must: a. Be designed to drain back into the wet well or collection system after the flow recedes, b. Have a top dike width adequate to permit access and usage of maintenance equipment (four foot minimum), C. Be constructed of relatively impervious material compacted to at least 90 percent Standard Proctor Density, d. Have inner and outer slopes no steeper than three units of measure horizontal to one unit vertical (3:1), e. Have a top dike elevation sufficient to provide a minimum freeboard of one (1) foot above the maximum high water level and exclude the entrance of any surface runoff, f. Have a pond bottom uniformly sloped (25:1 minimum) to the drain pipe positioned in the center of a 4'x 4' concrete apron, g. Receive erosion control in accordance with Section 105.17, h. Be enclosed with fencing of appropriate type and height as defined by location (ex. six foot woven wire fence in highly populated areas or six strand barbed wire fence five feet high in rural areas); 2. An in -place or portable pump, driven by an internal combustion engine meeting the requirements of 36.2 capable of pumping from the wet well to the discharge side of the station; or 3. Two independent public utility sources or engine- driven generating equipment meeting the requirements of 36.2. 36.2 Equipment Requirements 36.21 General The following general requirments shall apply to all internal combustion engines used to drive auxiliary pumps, service pumps through special drives, or electrical generating equipment. 1. Engine Protection 30 -09 ' Where permanently installed or portable engine- driven pumps are used, the following requirements in addition to general requirements shall apply. 1. Pumping Capacity Engine - driven pump(s) shall meet the design pumping requirements unless storage capacity is available for flows in excess of pump capacity. Pumps shall be designed for anticipated operating conditions, including suction lift if applicable. ' 2. Operation The engine and pump shall be equipped to provide automatic start -up ' and operation of pumping equipment. Provisions shall also be made for manual start -up. Where manual start -up and operation is 1 30 -10 The engine must be protected from operating conditions that would result in damage to equipment. Unless continuous manual supervision ' is planned, protective equipment shall be capable of shutting down the engine and activating an alarm on site and as provided in Section 35. Protective equipment shall monitor for conditions of low oil pressure and overheating, except that oil pressure. monitoring will not ' be required for engines with splash lubrication. 2. Size ' The engine shall have adequate rated power to start and continuously operate all connected loads. ' 3. Fuel Type Reliability and ease of starting, especially during cold weather ' conditions, should be considered in the selection of the type of fuel. 4. Engine Ventilation The engine shall be located above grade with adequate ventilation of fuel vapors and exhaust gases. ' 5. Routine Start -up All emergency equipment shall be provided with instructions ' indicating the need for regular starting and running of such units at full loads. ' 6. Protection of Equipment Emergency equipment shall be protected from damage at the restoration of regular electrical power. ' 36.22 Engine- Driven Pumping Equipment ' Where permanently installed or portable engine- driven pumps are used, the following requirements in addition to general requirements shall apply. 1. Pumping Capacity Engine - driven pump(s) shall meet the design pumping requirements unless storage capacity is available for flows in excess of pump capacity. Pumps shall be designed for anticipated operating conditions, including suction lift if applicable. ' 2. Operation The engine and pump shall be equipped to provide automatic start -up ' and operation of pumping equipment. Provisions shall also be made for manual start -up. Where manual start -up and operation is 1 30 -10 1 justified, storage capacity and alarm system must meet the requirements of Sections 35 and 36.223. 3. Portable Pumping Equipment ' Where part or all of the engine- driven pumping equipment is portable, sufficient storage capacity to allow time (recommend 4 hours above highwater alarm) for detection of pump station failure and transportation and hookup of the portable equipment shall be provided. A riser from the force main with quick- connect coupling and appropriate valving shall be provided to hook up portable pumps. 36.23 Engine- Driven Generating Equipment Where permanently - installed or portable engine- driven generating equipment is used, the following requirements in addition to general requirements shall apply. 1. Generating Capacity Generating unit size shall be adequate to provide power for pump motor starting current and for lighting, ventilation, and other auxiliary equipment necessary for safety and proper operation of the lift station. The operation of only one pump during periods of auxiliary power supply must be justified. Such justification may be made on the basis of maximum anticipated flows relative to single - pump capacity, anticipated length of power outage, and storage capacity. Special sequencing controls shall be provided to start pump motors unless the generating equipment has capacity to start all pumps simultaneously with auxiliary equipment operating. 2. Operation Provisions shall be made for automatic and manual start -up and load transfer. The generator must be protected from operating conditions that would result in damage to equipment. Provisions should be considered to allow the engine to start and stabilize at operation speed before assuming the load. Where manual start -up and transfer is justified, storage capacity and alarm system must meet the requirements of Section 35 and 36.233. 3. Portable Generating Equipment Where portable generating equipment or manual transfer is provided, sufficient storage capacity (recommend 4 hours above highwater alarm) to allow time for detection of pump station failure and transportation and connecting of generating equipment shall be provided. The use of special electrical connections and double throw switches are recommended for connecting portable generating equipment. 30 -11 MEMO RAN D UM I TO: I FROM: City Manager Rodney Ray Chief Clifford R. Motto SUBJECT: Emergency Generator Follow -Up Letter DATE: July 24, 1992 On July 7, 1992, Sergeant Leigh wrote a memorandum to you concerning the police department's emergency generator. As a result of a storm that passed through Owasso, it was found that the generator failed when needed. After Sergeant Leigh's ' research into the problem, he advised you of two options that could be taken by this department to correct the generator problem. On July 10, 1992, you wrote a memorandum to me stating that you needed further information as to costs relating to each option. Accordingly, I met with Mr. Mike Knebel on this matter. We addressed Option #1 which was moving the generator to ' an outside location. It was decided that since this is an indoor generator, an enclosure would have to be built in order to house the machine outside . More than one contractor would be needed to complete this task as both electrical and gas lines would have to be moved. Concerning the noise that this 'generator produces, I ' estimate the noise factor currently being put out of the generator is between 90 and 100 decibels which is extremely loud and vents to the outside at this time. We would need some one to install some type of noise suppressor on this machine. I contacted Clifford Power Systems, Inc. and had one of their consultants meet with me at the police department. We discussed option #1, moving the generator and option #2, purchasing a new generator which would be larger, rated for outdoor use and would run more things than the present generator does now. F Attached to this memorandum are the quotes received by this company. It will cost $4,740 to move the generator to an outside location and install a muffling device. If we wanted a dual fuel source, that would be an additional $560. Clifford Power Systems can do all the work involved and all modifications and installation will be within five days from the time they start the project. If we were to purchase a larger outdoor rated type generator, we have our choice of 20KW, 25KW or 30KW. I have spoken with Mike Knebel and he feels a 20KW unit would be adequate for this department's needs. The cost of that unit will be $9,211. If we decided on the 25KW unit, that cost would be $12,096 and if we chose the 30KW unit, that cost would be $12,990. We can add an additional $350 to any of these figures if we wanted a dual fuel source. If we choose a new unit, we can have it within 60 days of ordering it. ma As far as my recommendations are concerned, let me start by saying that I feel there is not enough money available in the budget to do any of these projects. However, if money could be found, I would recommend that we go ahead and purchase a 20KW unit at that $9,211 figure as I cannot honestly see a reason to spend almost five thousand dollars on an inadequate, indoor' rated generator which, due to it being outside, will probably be exposed, if not tf the elements, to changes in temperature and humidity which could cause it to burn out regardless. I believe that the generator we are presently utilizing could probably be taken by the City and placed onto the back of a truck that could be sent to various city job sites whenever a generator is needed. The machine that we have is a very good unit. It is just not adequate for the department's needs. . If you have any questions, feel free to call me any time. CC: Mike Knebel In I f t t t MEMORANDUM TO: CHIEF MOTTO FROM: RODNEY J. RAY SUBJECT: REPLY TO MEMORANDUM DATED 7 -7 -92 RE: EMERGENCY GENERATOR DATE: JULY 10, 1992 I have reviewed your analysis of the emergency generator problems at the Police Department. While I may agree with the recommendation contained in the report, it provides insufficient information for the decision making process. Additional data relating to the cost of each alternative course of action, time frames for implementation and determination of possible negatives (ie. noise to area residents) must be included if you desire action on this request. When that information is received and reviewed I will contact you wish further concerns or with a decision. Please provide such information no later than Friday, July 31. cc: Sgt. Leigh MEMORANDUM TO: City Manager Rodney Ray FROM: Chief Clifford R. Motto THROUGH: Sergeant James C. Leigh SUBJECT: Emergency Generator DATE: July 7, 1992 on BACKGROUND: On June 19, 1992, a storm passed through the Owasso area causing a power ' outage throughout the city. When power was lost at the police department, the emergency generator, located in a utility room in the station, failed to automatically start up due to a dead battery. It took city personnel ' approximately 40 minutes to finally get the generator on line. During the power outage, the generator began to overheat and fumes began to ' spread into the station. This was due to the generator being enclosed in a small room with little ventilation. The noise of the generator also made it difficult for dispatch personnel to hear radio traffic. The generator was adequate in , providing minimal power to the dispatch area, lighting in the jail area and main squad room. However, the present generator should only be considered as a short term use unit not to exceed a few hours. Since this incident, I have spoken with Val Luce, City Mechanic, Howard Stamper, City Radio Technician and Mike Knebel, the City's computer specialist. They have all recommended that changes be made in the present emergency generator system. One option would be to move the present generator to an outdoor location on the police station property. It should be fitted with a timer which would automatically start up and run the unit ten to fifteen minutes each day. This would ensure that the generator has adequate ventilation, is working properly and that the battery is being charged. However, the present generator is not outdoor rated and would have to be enclosed in some type of structure to protect it from the elements. The unit is also not large enough to add on any additional power load as it is only rated at 12-1/2 kilowatts. The fuel source would be natural gas with possible propane backup. A second option would be to procure an outdoor -rated 25 kilowatt generator and have it fitted with an automatic timer. This higher wattage generator would allow us to add additional emergency lighting as well as the capability of operating at least one air conditioning unit and one furnace unit to provide environmental control in the building should the outage occur during extremely hot or cold weather. The fuel sources would remain natural gas with a possible propane backup. RECOMMENDATION I recommend that the outdoor -rated 25 k4watt generator be procured. This would enable the Owasso Police Department to continue providing the public with communication functions which are critical during power outages. If you have any questions, please feel free to contact me. n I 1 1 1 GL..IF'Fr ORI7 RowgFR S`fSTEMS,_ irjg_ 9314 East 46th Street North 0.0._ Box 58i807 T'tfksa, DID 74158 -1807 sr 36 =iJU66 Folic:. (916)836 -009 4 To Fax #272 -4900. ' • Date:-. 7..24 -92 From: Jerry Sull Company: City of OWa6s0 Attention: Chief Mottci Total Number pages (Including this cover) :4 Subject: Generator Quotes Remarks: Chief, give me a, call after you have had chance to look 'these quotes over. The SG030 can take over the complete building except for a /c. Generac Generators- Aggrekp Generator Rentals ' r 1 JUL -24 -1992 13:39 FROM CLIFFORD POWER SYSTEMS C'1 wFioRD POWER `SYSTEMS., •INCA (918) 835 -0066 9310 East 46th Street Nato Post Office Box 681807 Fax (918j 836 -0094 1LIsa. Oklahoma 74158 -1807 Oklahoma City (405) 949 -2332 u t ly 24, 1997_ Chief Motto Chief of Police ' City of Owasso Fax 272 -4900 ' n b Generiator System RE: Quote Move Sxistf nq S.ta d y „ . Y Clifford power Systems t., Inc. AS pleased to quote the following modifications to txigti" gQnaratbr --et. This unit as proposed will be equipped with ,the.: ollowi.ng.standard equipment. 1 Mova a-tisting gonvrrstor to t3dt' sides of bui Idling, reconnect fuel and electrical from existing emergency panel to new location. ' Clifford Power System, Inc, will .-furnish all material and labor to move unit and make oparatti: ITEMS INCLUDED; (not all items regUit•ed- will be listed) House keeping concrete path' Wgathor protective onclosurio, custom dQCign and build fnr proper cooling of tangine and generator Exhaust system, critical zone muffler mounted Fuel system natural gas connected to unit (if dual fuel ADDER options selected,, city will be responsible for LP tank and fuel piping to generator skid) CPS will furnish modifications on engine for LP connections and manual switch change over Battery charger 21amp connected to utility for automatic charging Start up and load bank testing Modifications and installation will require 3 to 5 days from start to finish. Total cost for above is ----- - ---- $4,740.00 OPTIONAL ADDERS Dual fuel ------- ---------- - -T - ADD - -- - - -- '560.00 -- Automatic Transfer Switch - ADD - - - - -- $2,631.00 If we may be of further assistance to you now or in the futt_tre, please do not hesitate to contact our Tulsa facility. Sincerely, Jerry Hull JUL -24 -1992 13:39 FROM CLIFFORD POWER SYSTEMS CLIFFORD POWER SYSTEMS, INC. 1 9310 East 48th Street North (918) 836-0066 Post Ottice Box 581807 Fax (918) $36r009d Tulsa, Oklahoma 74158 -1807 Oklahoma City (405) 949-2332 Chief Motto Chief of Police City of Owasso Fax 272 --4900 July 24, 1992 RE; Quote Standby Gerteratur�' System, Clifford Power Syttems,. Ince'is pleased to quote the following flENERAC yerrerator set. This unit as Nrupused will be equipped with the following standard egUipme.nt. GENERAC Model Number S0020 -20KW, and SG025 -25KW single phase Engine - natural gas (dual fuel N/G and LP adder) Governer mechanical Dry type air filters Vibration isolators between engine - generator and skid Lube oil fitters and drain cvrirtections to skid 12 volt starter and alternator Battery starting with cables and mounting tray Battery charger 2 amp with charye rate meter Muffler critical type with-flex connector Engine block heater thermostatically controlled Oeirerator RPM, direct type excitation, 60 hz, sirryle ptr:r5. 120/240 volt, constant voltage regulator (4-) or ( -) 1% with SCR suppression, thermal overload protection, Class F insulation, direct flex disc drive Generator control panel with the following: Automatic start, over crank protection Engine oil pressure gauge Running time hour meter High temperature shutdown and common indicator light Low oil pressure shutdown and common indicator ligEit Overspeed shutdown and common indicator Iight Overcrank limit shutdown and common indicator light BFM sensor loss shutdown and common indicator light DC ammeter 30 amp panel fuse 3 position switch (AUTO /OFF /MANUAL) All weather zinc coated outdoor generator enclosure tvi th removable side panels and key locks Main lint=_ circuit breaker mounted in connection box GENERAC Automatic Transfer Switch Model Number GTS 100, 2pole,5 /n,250 volt U.L. 100E listed Electrically operated /mechanically held contacts Solid state modular construrtil-%n 13:40 FROM CLIFFORD POWER SYSTEMS TO 2724900 P.04 Individually sensors and timers-for: (nonadjustable) ' Engine minimum run'l min. Engine warmup 10 seconds Return to utility,5.seconds- ' Engine cooldowh i` minutes Transfer to standby 80..% of Yoltage Line failure dropout..arid pickup 60 to 60% of voltage ' Utility interrupt delay 3 seconds 7 -day exerciser.. clock : `.(.automatic exercise 15 min each week) NEMA i cabinet Neutral connection block ' Provision for manual operation Test switch one Year warranty or.1500 hr. ' Your price for this unit turnkey at Owasso police station is listed below. This includes an onsite start -up inspection by one of our factory authorized service technicians. INSTALLATION; Housekeeping concrete pad, connect natural gas and electrical existing emergency panel. ra SG0201 20KW --------------------------------- $9s211.00 SG020 Existing load may add a couple 120 volt circuits SG025, 25KW ------------ ------ --------- - - - - -- $12096.00 SS025 Existing load may add some 120 volt circuits SG0301 3OKW, 3 phase - ------------------- - - - - -- $12,890.00 SGO30 Building service, put one A/C and heater fan on generator and lock out other A/C on generator power DUAL FUEL ADDER ------------------------ - - ---- $350.00 Dual fuel natural gas and LP not available on SG025 Delivery of this unit can be made out of stnrk to �,O playa aftp- receipt of firm purchase order. For your review, we have enclosed literature on this proposed equipment. If we may be of further assistance to you now or in the future, please do not hesitate to contact our Tulsa facility. Sincerely, Jerry Bull c I MEMoxnrmcmz TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO IFROM: RODNEY J. RAY SUBJECT: REQUEST FOR FY 92 -93 BUDGET AMENDMENT a DATE: FEBRUARY 25, 1993 IBACKGROUND: ' On February 16, 1993, the City Council approved the expenditure of $2,000 to S and S Bus Sales for the purchase of a mini -bus to be utilized to transport DOC employees. In the information presented to the Council regarding that request, the staff pointed out that this purchase was unanticipated and that a budget amendment would be recommended to cover the cost of the vehicle. The City Finance Director and I have reviewed the budget in an effort to determine if a transfer can be recommended instead of requesting a supplemental appropriation. During that review it was determined that there was still a surplus from the 129th Street Drainage project in the ' Street Department Budget. That surplus is $2,455 and is found in line item #5220 (amended budget). Pursuant to that determination, the staff is of the opinion that there are two valid ' options available to the Council that can be used to fund the cost of the vehicle. The first option is to approve a budget amendment that would transfer $2,000 from the Street t Department Budget to the General Government Department Budget. Such an amendment would not adversely affect the Street Department and would not require use of reserve funds. The second option would be the use of a supplemental appropriation from the General Fund reserves ' in the amount of $2,000 to the General Government Department Budget. Either of the two options will accomplish the mission and provide funds for the purchase. REQUEST FOR BUDGET AMENDMENT FEBRUARY 25, 1993 PAGE TWO RECOMMENDATION: The staff recommends Council approval of a budget amendment to transfer $2,000 from the Street Department Budget to the General Government Department Budget for the purpose of funding the previously approved purchase of a vehicle to transport DOC employees. ATTACHMENT: 1. Memorandum dated February 16, 1993 from Rodney Ray, Re: Vehicle Purchase ' 2. Memorandum dated November 10, 1993 from Mike Augustine, Re: Drainage Project OWN) TO: FROM: SUBJECT: DATE: BACKGROUND HONORABLE MAYOR AND COUNCEL MEMBERS CITY OF OWASSO RODNEY J. RAY, CITY MANAGER REQUEST FOR PURCHASE OF VAN FOR TRANSPORTING DOC EMPLOYEES FEBRUARY 16, 1993 In January of 1991, the City began a program whereby inmates from the Oklahoma is Department of Corrections are employed to supplement the City's labor force. The program was authorized by Council via a contract that requires the City to pay the DOC twelve dollars per month per inmate and to provide transportation to and from the department's community correction facility located in Tulsa. The City also voluntarily provides four dollars per day to each inmate for meals. The total budgeted cost of this program for 1992- 93 is $12,500. The City averages twelve DOC employees per month and has a full-time work force of 101. ' Those figures indicate that the DOC program provides approximately 10 -12 percent of the city's total work force. Based on a five dollar per hour salary, the DOC program provides the City with $122,400 worth of labor per year for a cost of less than fifteen thousand dollars. It should be noted that the $122,400 is not money saved; we would not employ twelve additional persons should the program be eliminated. That value, however, does represent additional production time and manpower that was previously unavailable, and it r also provides a resource for the accomplishment of unskilled tasks that, in turn, allows our more highly skilled employees to spend their time in more productive endeavors. ■ Since the program's inception, transportation for the DOC workers has been accomplished with the use of a 1976 ambulance that was converted for that purpose. The ambulance had ■ been retired in 1986 and had not been used until the DOC program started in 1991. Over the past two years, Owasso's mechanics have managed to keep the vehicle on the road through constant maintenance and expense. Now it appears that the engine in the vehicle is close to a complete breakdown of the "lower unit ". The repair cost is significant and, in the opinion of the city's mechanic, the vehicle is not worth the cost of a major overhaul of the engine. During the past two years we have spent $3,161.58 on this vehicle. That expense represents the cost of replacement parts and does not include labor or expendables (oil filter, fuel, etc.). The safety of the vehicle is also increasingly difficult to maintain. For several months the City's staff has looked for affordable solutions to replacing the ambulance with a more efficient vehicle that is in better condition. Until recently, the staff has been unable to locate a suitable replacement. However, last week two vehicles were found that could meet the basic needs for this service. Vehicle #1 - 1973 Chevrolet van with a 350 cubic inch gasoline engine. This passenger van has been converted into a school bus with an enlarged head space and retrofitted seats. The van has nine seats and was designed to transport eighteen children. The engine is in good condition and appears to have no significant mechanical problems (although the carburetor must be overhauled). The automatic transmission and the rear end are also in good condition and do not show signs of excessive wear. The odometer indicates there are 83,000 miles on the vehicle. The body, however, has several rust holes along the side panels. While there 'r are an adequate number of seats, the seat size would prevent two adults from being seated comfortably. The cost of this vehicle is $1,500. The City's mechanics estimate an initial ' cost of $650 to repair and ready the vehicle for road use (shocks, brakes, lights, paint). Vehicle #2 - A 1981 International mini school bus with a 345 cubic inch gasoline engine. , This bus easily seats 25 and was recently retired from school service with 21,765 miles on the odometer. The engine is in excellent condition and will require no work to put it into ' service. The transmission and the rear are in excellent condition. Apparently, the transmission was recently rebuilt. The seats are in good condition, as is the interior. The body has no rust and will require no ' repair. The mechanics estimate a total cost of $50.00 to complete the necessary work and to get the vehicle on the road. The owner of this vehicle has quoted a price of $2,000 to the ' staff for this purchase. The city's mechanics have driven both vehicles and have submitted the attached memos for I your review. CONMENTS 1 1. The International bus owned by S and S bus sales is, by far, the better vehicle and is in substantially better condition than the 1973 van. In appearance, mechanical ' condition, interior repair and overall condition the 1981 vehicle is superior. Initial cost to get the bus on the road is only $50 and it should provide us with excellent ' transportation for several years at an affordable capital cost. 2. Either of these vehicles will be more cost effective to operate than the 1976 I ambulance. 3. This item is not contained in the FY 1992 -93 budget and if a purchase is approved, the staff will request a supplemental appropriation or transfer of funds to cover the expenditure. Such request would be made at the next meeting of the City Council. RECOMMENDATION The staff recommends Council approval of the expenditure of $2,000 to S & S Bus Sales for the purchase of one 1981 International passenger bus to be used for the transport of DOC employees and that payment of such amount be authorized. ATTACHMENTS 1. Memorandum from Mr. Griffin (re: 1976 converted ambulance) 2. Memorandum from Mr. Griffin (re: 1981 International bus) 3. Memorandum from Mr. Griffin (re: 1973 Chevrolet van) 4. Quotes from potential vendors j k/ council/0201693 . van MEMORANDUM TO: RODNEY RAY, CITY MANAGER FROM: MIKE AUGUSTINE, OPWA DIRECTOR SUBJECT: 129TH EAST AVENUE DRAINAGE STRUCTURE DATE: November 10, 1992 Staff had estimated a cost of $14,500 to build the drainage structure, drop inlet, backfill the structure and repair 129th East Avenue. The final construction cost to the city was $12,044.16 which was $2,455.84 below the estimate. This savings could not have been possible without the aid of Tulsa County. The 129th East Avenue Drainage Structure Project has been completed and the following is a cost breakdown of the construction. BUFORD WILLIAMS (draiange structure and drop inlet) $10,775.00 ANCHOR STONE (crusher run) 64.36 BIXBY FOUR STAR (fill sand) 458.12 CUMMINS MATERIALS (asphalt) 533.68 GARETT SIGNS (construction signs) 180.00 TOTAL COST $12,044.16 The amount paid to Buford Williams was for the construction of the drainage structure and drop inlet box. The materials from Anchor Stone, Bixby Four Star and Cummins Materials were used by the County to backfill the drainage structure and repair the street cut. MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: MIKE AUGUSTINE, OPWA DIRECTOR SUBJECT: ACCEPTANCE OF CITY HALL ROOFING PROJECT AND APPROVAL OF FINAL PAYMENT DATE: February 25, 1993 BACKGROUND The City Hall Roofing Project was presented to Council at the July 21, 1992 meeting for the awarding of the contract to Atwell Roofing Company, Inc. in the amount of $44,800.00 which Council approved. Atwell Roofing Company, Inc. has been paid the amount of $40,320.00 for materials and work completed and the contract requires a 10% retainage ($4,480.00) of the contract price until the project is fully accepted by the City and TREMCO. Gary Reynolds, TREMCO representative, and staff have inspected the installation of the roofing system and required Atwell Roofing to correct inconsistences, low spots, walk paths and other minor items. These corrections have been made and the project is in compliance with the contract specifications. TREMCO representatives have conducted a final inspection of the project and approved the project. The ten year warranty for the roofing system has been executed and put into effect by TREMCO. During construction a leak in a roof drain caused water damage to carpeting and to a wooden desk. The cost of a cleaning company to remove the water from the carpet was $135.00 and the cost to refinish the wooden desk is $150.00. Chief Allen's vehicle was struck by fall material from the roofing project damaging the paint. ' The damage was caused by hot roofing material which created burn spots in the paint and roofing gravel which caused chips in the paints finish. Atwell Roofing removed the tar from the vehicle but the spots and chips are still in the paint. In order for the vehicle to be properly ' repaired it will require painting. The insurance company for Atwell Roofing, CNA Insurance Company, has contacted staff and stated if they settled the claim of damage to the vehicle it would be in the amount of $840.00. Atwell Roofing disputes any settlement over $150.00. ■ MEMORANDUM t ROOFING PROJECT Page 2 FINAL PAYMENT REQUEST: Atwell Roofing has submitted a final statement (see attachment) for payment and it is as follows: 1) Balance due on Contract Agreement - $4,480.00; 2) Cost of painting guttering and downspouts - $200; 3) Less damages and car detailing - $435.00. The total amount due is $4,245.00. The contract agreement required Atwell Roofing to paint the new fascia and during this process staff authorized the contractor to paint the guttering and downspouts to match the fascia. The cost was not to exceed $200.00. RECOMMENDATION: Staff recommends Council acceptance of the City Hall Roofing project from Atwell Roofing Company and the final payment of $4,680.00 be reduced by a non - disputed claim of $285.00 and further reduced by a disputed claim of $840.00 for a final payment of $3,555.00, provided, the $840.00 be held in reserve until the dispute is resolved. ATTACHMENTS: 1. Final Statement from Atwell Roofing Co., Inc. 2. Letter from Atwell Roofing Co., Inc. dated January 7, 1993. 3. TREMCO 10 year warranty. &&weee OVooliog ea... Pnc. January 7, 1993 Mr. Mike Augustine Owasso City Hall 207 South Cedar Owasso, Okla. 74055 RE: Damages from Roofing Project Dear Mike, As discuss in our meeting on Monday January 4, 1993 , ' Atwell Roofing Co.,Inc, has no problem with paying for the following or having the City of Owasso to deduct this amount from the retainage price. ' 1). The Finishing Touch (damages to deck) $ 150.00 2). Biltmore Janitoral (extracting water) ....... $ 135.00 ' TOTAL ...... ............................... $ 285.00 Also, we have a problem about the damages to the Fire Chief's Car. We are willing to pay up to One Hundred Fifty nnllara ( 4, 1150-00) for having his car detailed out. We feel that the chips on the sides of the car was not cause by us. It is very strange that there was no chips on the top where the asphalt had splattered. ' tSincerely, Shelton Atwell / President Atwell Roofing Co.,Inc. 1 cc: file 4904 WEST 61ST STREET TULSA, OKLAHOMA 74131 (918) 445 -2125 (918) 2244109 &tweee 0;2dd11,va eo., vc. 4904 WEST 61ST STREET TULSA, OKLAHOMA 74131 (918) 445.2125 ' (918) 224 -4109 FINAL STATEMENT January 7, 1993 City of Owasso P.O. Box 180 Owasso, OK 74055 Balance due on Contract Agreement $4,480.00 Plus painting gutter & downdpouts agreed by Mike Augustine: r $200.00 ------- - - - - -- TOTAL DUE ----------------------------- - - - - -- $4,680.00 Less Damages: 1.) Desk $150.00 2.) Extracting Water $135.00 3.) Detailing Car $150.00 $435.00 - $435.00 TOTAL DUE NOW ------------------------------ - - - - -- $4,245.00 P. 02 10 Y A 0 T- mr.:ro Incorporated i1cluby wurraltus it) the above named Owner that, subject to the terms, condltiorc and limitations stated heruin, it will repair any teaks in the ahvve descrbed Trctnco Kooflng 5ysrern. (hereinafter called :'R.5), m installed by the above nanxd nx,(ing contracmr. for a pt:tirxl of ten (10) years from the date of completion (except as stated in Paragraph V. TRS shall be defined as the wcatherprUUfing assembly and ire c'omponcnrr W as specified by Tremi•u which includes the Endowing: utenuhrane, insulation, flashing,, and trnninaton details. This warrarry cities not cover any damage or failure of the 'rKS or any part . thereof as a result of: Nay.ral ar arcidental disasters. Ic6ading but not limited to, dania}ie ca ua-ti t_y lightning, hatistofnis, flood,, hurricane force wlndi (7n tnhh) or greater, tornadoes, carthquakni, firs, varclal!anl. animals, or prnerration of the menlixarte nr chrmical attack by outside agc�,ts. 2. !:•sc of tnare.:ial not specified by Trcmca. 3. Any intentional or negligent act on the pats of :hr warranty owner or third IYany, including but not k noted to, n :Lame, crafr'tc• yr storage of nistctialm on rrx,f. 4. Distortion, Or con!. - anion of any ung,.aru!rccd flashing nr meal work, or faulty corsstuctitxt or deign of building componcats, including Parapet walls, copings, chinulCys, iltylighta, vents or roof deck, or tack of pa.itive, proper of adequate dnlinage rrsuiting in ponding Prater on roof. In the event any Irauk+ should occur in the TRS roof within the warranty Ir,:ritxl, 11w OMncr, as named abotc, shall noufy'lWinco Incorporated, 10 -01 Shaker Boulrw•ard, t:lcvcland, Off 44C4. as soon as pessih!c (hown -vet in an ctrctsr nx-yre than thirty (30) clays) after leakage is or sl :null have Liter. discvvercd. Trumco -.viTl inspect t-hc'lmi reW and if the Leak Li •.vilhirl c't)ver.��C UfG13s L•'aCanry, c•tA, a ::tsown extxrt c make vrcause M he mach, ail necessary repairs to the TRS roof to put it in watertight conditoot]. To tilt extent ary repairs to any par, of die building other than the 1.1(S roof are required, nr Litt z•nu)v;:: cr replacement of any era: is surfaces or other appurtenances built over the rGOf are required in order U quii tltr. TR5 rrx f in water igat condition, the Lability or exiknsr for such milair, n; rtuaval yr replacement, shall be assuixw: anti I)aid by file Owner. if the !cal is not within warranty coverage, '17 -1-4 shall advise the Crvnrr, and the Owner shall have the a`pairs jXrfonned within thirty (30) days, acco'Klirg to Tremco spcc!tica:ioa., by a 1'n:mccr a1)t,nnCd appU- cator. In the event an cmcrgency Vorldltivn txist5 which D_q'_1f . inlmcdia:c «Tsar to avoki euh:rtanii:rl C'ttrtagc to the buildln; or its Cf n!r ^.f Tr -,nit 'v may :^sM t the mile nca59ary rr;mirary r ^pi!rs, C. Trcruco, ac iu cp:!on tnlay uT:Cr rt•a,urabir no(tce. void ',his c•,urany for Inv c.f tit: fcllacv!ny ruai,:uli: 1. i3ui:dl:i_: sCrlcll:CtLt, Geterz :rltiaa,t'ra; king ,7r ra iltn'C Cf lire rop[GL�it. �:vping ani' parapet wa1L; at :d br in: 1 :- rt;r or condermi -icii of nlni,sr:_ :r- ire, rhrpt;¢h or lrou• d sat :<. ccrinp.i. underlying. <rn 1,_nire, hA,d-sar` Y. ejt::Pment Char ^.e inu,u.Ctafbul :din �iCx :arnrit)rr ri! -enApp-.a- R r ttafTrenuo. repair -+ of alterations of toot or insrat:.u:;on of sert,,%rn. Scares or urilitde5 On r,r thrc-_gh toot 4i:lintlt prior approval cf 3. Failun- of Owner to pay aU bilLs for irsyaiia;ion, supplici and yrvicel Mid in c'vnnection with thLi i)rt *cl, failure to nor': Trr.:rre'v within. p:e;.cril>rd rime cf discovcq of defr,•et anti. -.r Irai., lat :tin.- to r -ps�r non- waratnty leaks Mch!n time +pectftr,:i. a.:cotding !n Tn_mco irxcificar;;n, by approved anj,lic%ior. 4. Failure of C7x,ter w comply with rorf ntriint,e -ante as -,ur!invd in Cite 0wrwr.j \1.mtal. D. TI•' IIS1Y' ARIt. 4r' ii' ISGt�cNfiYL1EUC? FrLVY . >ND.V.i3O'l :�ll:it\L"ARRt \- T1ES, EXPRESS OR VAPLIFD. INCLUDING ANr V iVIPLr£D W AMILAti7Y OF �(FRCHAN' iss.' 3IIJTYORrTTNESSFUK .t.. \Y ?.�RTiC('I \?Yl itl'C SF. TI F RF. \4F,7IES IN VAILAGR.APII n, Ar,OVE. AKE THE SOLT.. AND E%CLUS.•VT RE-MEMI"S OF THE OWNER FOR ANY AND A.I.I. CLAEMS ARJ5D;C UNDE;R,ORINCONN.ECTION Wrl- riORINA '.tti':Y,AYiti:L%'1T:NC,TOTriE TRS. NO e.MlKE')FNTATrVE H.AS At t'ltURrry TO VARY OR ALTER THE TEILMS. IN NO EVENT SHALL TUMCO nE MBLE FUR ANY DA%Wt 1'0 TPtF BLTLDING risuy ,*oTfirR nL%-% 1-Ht -i-Rs), TrU CONI'L'N'I•tiOFTTiP• BUILDING, OR.ANYOTIIER SPECIAL, !NC:" .\7A\L, OR CONSL•QUENTIAL DA �IAGF$. TREh;CO'S 1'UTAL!.1.At;rLITi' DURi:VG THE FIRST YELit Or TT115 vc :�R� \N'tY SHAr.I. NOT IN ANY 1*VFNT EXC£El) IN 1X)CI�IR V,LLUE 1HE 1N11'AC.LFll CON7�.AC': fttl<:1•: UCTii_� 'rlt-FVICO ROOPINC: SYSTE 1 AS .APPEARS ABOVE. 'rithme :O•S tiL+Y.r- NIUSt IJAi)TT.nY, FOLLOWING YEAR ONE, SHALL bE PRO- RATI;j) O\ A S'rP_A:CiHT T.TNF. DC'CLINING VALUE BASIS OVER TIIF LIEF ()i• TI- ALAWL4"\ -1`f, AND 57TAT.1. NOT IN ANY EVFNT EXCEED SL:CH P-,0- RATED AMOUNT. TRF_MC.0 sT bra LI.A!s!.F rOR A�'y n.tt1AG WHIM ARE BASED UPON VTrT.iGrNCk. FiRi. -ilui or R, *,R.RAN1Y, SYMCT ISABILrl'y OR ANY 07?IF.R TITT.ORY OF LIABI1.17 OTHS' *: THAN THE 7,KCLU51NB LIABILITY sFT FORTH IN •IHIS W1RP,' %- .Y. E. Tremco's liab:iiry under titi3 wa:r'anry shall not hrrvne cffcaivc unud atI bits (Of 1.11M and serviecsio ld!aevnrcction•x:d`.& -loaf have been pa;.,-4 in full. F. The warranty penod nh1U roirrncnce from the dare Or comp :eti.n. A. ^,y dcia;: in :kr_ cr, "ecuc'•: Mary Of this w'aeanrf duc m i- .:micanccs n: :ericed in paragraph F. ;,haG not extend the origimnl r:,rranu• expiraripn d--e. G. Quality Assurance: Trctnco will, during the second, anti fifth year of thi, warrant)•, inspect and provide a written Eiecutilm Summary of the roof. H. Durir.K tile ;trydz L, i, a' arrarty,' L�tr: U •a•illhavC!a�ac :r_� : >_.ttier.xf and i?Ltted p%-nmcpg it ring fcg.!:tr hu�inesi hog rs, A-:d r.-ill :c_ia hr ri_t:t to n':-Ike core rN!mcrpns „nd p-. :perly repair i..rh erfa�tit.ni I. the 040.:: r riyi-rs Vr,;_Ct' d'ai �'%arrarry are oat tr.Ansfcrah:a. 2nd December 92 + � TEI: TIy • �.� f�1`/ Admi istrati a Manager rl:1c I y: U A N T Y rR,ExcM., am (Osier! Owasso City Hall arid'% -%s: 207 S. Cedar, Owassa, OK 74055 Q U A L I T Y 17874 ASSURANCE VGararty til:o_bcr PROGRAM Building Oc,:.cr;pticn: Office/Fire Department Roof ;Arita: 9,800 Sq. Ft. Dole of Cotrplcrion: October 13, 1992 atr.)fins cc•r,:rz:ctor. _Atwell Roofing 4904 W. 61st Street, Tulsa, OK 74131 �.,•e;r T;a,,: REPLACEMENT: THERM 100 _ Instaflation Contract Price: $44,800.00 10 Y A 0 T- mr.:ro Incorporated i1cluby wurraltus it) the above named Owner that, subject to the terms, condltiorc and limitations stated heruin, it will repair any teaks in the ahvve descrbed Trctnco Kooflng 5ysrern. (hereinafter called :'R.5), m installed by the above nanxd nx,(ing contracmr. for a pt:tirxl of ten (10) years from the date of completion (except as stated in Paragraph V. TRS shall be defined as the wcatherprUUfing assembly and ire c'omponcnrr W as specified by Tremi•u which includes the Endowing: utenuhrane, insulation, flashing,, and trnninaton details. This warrarry cities not cover any damage or failure of the 'rKS or any part . thereof as a result of: Nay.ral ar arcidental disasters. Ic6ading but not limited to, dania}ie ca ua-ti t_y lightning, hatistofnis, flood,, hurricane force wlndi (7n tnhh) or greater, tornadoes, carthquakni, firs, varclal!anl. animals, or prnerration of the menlixarte nr chrmical attack by outside agc�,ts. 2. !:•sc of tnare.:ial not specified by Trcmca. 3. Any intentional or negligent act on the pats of :hr warranty owner or third IYany, including but not k noted to, n :Lame, crafr'tc• yr storage of nistctialm on rrx,f. 4. Distortion, Or con!. - anion of any ung,.aru!rccd flashing nr meal work, or faulty corsstuctitxt or deign of building componcats, including Parapet walls, copings, chinulCys, iltylighta, vents or roof deck, or tack of pa.itive, proper of adequate dnlinage rrsuiting in ponding Prater on roof. In the event any Irauk+ should occur in the TRS roof within the warranty Ir,:ritxl, 11w OMncr, as named abotc, shall noufy'lWinco Incorporated, 10 -01 Shaker Boulrw•ard, t:lcvcland, Off 44C4. as soon as pessih!c (hown -vet in an ctrctsr nx-yre than thirty (30) clays) after leakage is or sl :null have Liter. discvvercd. Trumco -.viTl inspect t-hc'lmi reW and if the Leak Li •.vilhirl c't)ver.��C UfG13s L•'aCanry, c•tA, a ::tsown extxrt c make vrcause M he mach, ail necessary repairs to the TRS roof to put it in watertight conditoot]. To tilt extent ary repairs to any par, of die building other than the 1.1(S roof are required, nr Litt z•nu)v;:: cr replacement of any era: is surfaces or other appurtenances built over the rGOf are required in order U quii tltr. TR5 rrx f in water igat condition, the Lability or exiknsr for such milair, n; rtuaval yr replacement, shall be assuixw: anti I)aid by file Owner. if the !cal is not within warranty coverage, '17 -1-4 shall advise the Crvnrr, and the Owner shall have the a`pairs jXrfonned within thirty (30) days, acco'Klirg to Tremco spcc!tica:ioa., by a 1'n:mccr a1)t,nnCd appU- cator. In the event an cmcrgency Vorldltivn txist5 which D_q'_1f . inlmcdia:c «Tsar to avoki euh:rtanii:rl C'ttrtagc to the buildln; or its Cf n!r ^.f Tr -,nit 'v may :^sM t the mile nca59ary rr;mirary r ^pi!rs, C. Trcruco, ac iu cp:!on tnlay uT:Cr rt•a,urabir no(tce. void ',his c•,urany for Inv c.f tit: fcllacv!ny ruai,:uli: 1. i3ui:dl:i_: sCrlcll:CtLt, Geterz :rltiaa,t'ra; king ,7r ra iltn'C Cf lire rop[GL�it. �:vping ani' parapet wa1L; at :d br in: 1 :- rt;r or condermi -icii of nlni,sr:_ :r- ire, rhrpt;¢h or lrou• d sat :<. ccrinp.i. underlying. <rn 1,_nire, hA,d-sar` Y. ejt::Pment Char ^.e inu,u.Ctafbul :din �iCx :arnrit)rr ri! -enApp-.a- R r ttafTrenuo. repair -+ of alterations of toot or insrat:.u:;on of sert,,%rn. Scares or urilitde5 On r,r thrc-_gh toot 4i:lintlt prior approval cf 3. Failun- of Owner to pay aU bilLs for irsyaiia;ion, supplici and yrvicel Mid in c'vnnection with thLi i)rt *cl, failure to nor': Trr.:rre'v within. p:e;.cril>rd rime cf discovcq of defr,•et anti. -.r Irai., lat :tin.- to r -ps�r non- waratnty leaks Mch!n time +pectftr,:i. a.:cotding !n Tn_mco irxcificar;;n, by approved anj,lic%ior. 4. Failure of C7x,ter w comply with rorf ntriint,e -ante as -,ur!invd in Cite 0wrwr.j \1.mtal. D. TI•' IIS1Y' ARIt. 4r' ii' ISGt�cNfiYL1EUC? FrLVY . >ND.V.i3O'l :�ll:it\L"ARRt \- T1ES, EXPRESS OR VAPLIFD. INCLUDING ANr V iVIPLr£D W AMILAti7Y OF �(FRCHAN' iss.' 3IIJTYORrTTNESSFUK .t.. \Y ?.�RTiC('I \?Yl itl'C SF. TI F RF. \4F,7IES IN VAILAGR.APII n, Ar,OVE. AKE THE SOLT.. AND E%CLUS.•VT RE-MEMI"S OF THE OWNER FOR ANY AND A.I.I. CLAEMS ARJ5D;C UNDE;R,ORINCONN.ECTION Wrl- riORINA '.tti':Y,AYiti:L%'1T:NC,TOTriE TRS. NO e.MlKE')FNTATrVE H.AS At t'ltURrry TO VARY OR ALTER THE TEILMS. IN NO EVENT SHALL TUMCO nE MBLE FUR ANY DA%Wt 1'0 TPtF BLTLDING risuy ,*oTfirR nL%-% 1-Ht -i-Rs), TrU CONI'L'N'I•tiOFTTiP• BUILDING, OR.ANYOTIIER SPECIAL, !NC:" .\7A\L, OR CONSL•QUENTIAL DA �IAGF$. TREh;CO'S 1'UTAL!.1.At;rLITi' DURi:VG THE FIRST YELit Or TT115 vc :�R� \N'tY SHAr.I. NOT IN ANY 1*VFNT EXC£El) IN 1X)CI�IR V,LLUE 1HE 1N11'AC.LFll CON7�.AC': fttl<:1•: UCTii_� 'rlt-FVICO ROOPINC: SYSTE 1 AS .APPEARS ABOVE. 'rithme :O•S tiL+Y.r- NIUSt IJAi)TT.nY, FOLLOWING YEAR ONE, SHALL bE PRO- RATI;j) O\ A S'rP_A:CiHT T.TNF. DC'CLINING VALUE BASIS OVER TIIF LIEF ()i• TI- ALAWL4"\ -1`f, AND 57TAT.1. NOT IN ANY EVFNT EXCEED SL:CH P-,0- RATED AMOUNT. TRF_MC.0 sT bra LI.A!s!.F rOR A�'y n.tt1AG WHIM ARE BASED UPON VTrT.iGrNCk. FiRi. -ilui or R, *,R.RAN1Y, SYMCT ISABILrl'y OR ANY 07?IF.R TITT.ORY OF LIABI1.17 OTHS' *: THAN THE 7,KCLU51NB LIABILITY sFT FORTH IN •IHIS W1RP,' %- .Y. E. Tremco's liab:iiry under titi3 wa:r'anry shall not hrrvne cffcaivc unud atI bits (Of 1.11M and serviecsio ld!aevnrcction•x:d`.& -loaf have been pa;.,-4 in full. F. The warranty penod nh1U roirrncnce from the dare Or comp :eti.n. A. ^,y dcia;: in :kr_ cr, "ecuc'•: Mary Of this w'aeanrf duc m i- .:micanccs n: :ericed in paragraph F. ;,haG not extend the origimnl r:,rranu• expiraripn d--e. G. Quality Assurance: Trctnco will, during the second, anti fifth year of thi, warrant)•, inspect and provide a written Eiecutilm Summary of the roof. H. Durir.K tile ;trydz L, i, a' arrarty,' L�tr: U •a•illhavC!a�ac :r_� : >_.ttier.xf and i?Ltted p%-nmcpg it ring fcg.!:tr hu�inesi hog rs, A-:d r.-ill :c_ia hr ri_t:t to n':-Ike core rN!mcrpns „nd p-. :perly repair i..rh erfa�tit.ni I. the 040.:: r riyi-rs Vr,;_Ct' d'ai �'%arrarry are oat tr.Ansfcrah:a. 2nd December 92 + � TEI: TIy • �.� f�1`/ Admi istrati a Manager rl:1c I y: U A N T Y MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY SUBJECT: REQUEST FOR EXECUTIVE SESSION IDATE: FEBRUARY 25, 1993 I BACKGROUND: tPursuant to Oklahoma Statutes the staff will request an executive session of the Owasso City Council on Tuesday, March 2, 1993. The purposes of the request are as follows. LABOR NEGOTIATION PARAMETERS Section 307, Subsection B(2) of Title 25, Oklahoma Statutes, allows the discussion of negotiations between the City and employee groups. The purpose of the discussion relating to negotiations is to provide the Council an opportunity to establish negotiating parameters for the staff and give any further direction for the '93 -'94 contract negotiations. The F.O.P. negotiating sessions are scheduled to begin on March 8, 1993. As of this date, the IAFF (firefighters) has not notified the City of their intent to negotiate (such notice is a requirement of state law and must be done no later than Wednesday, March 3, 1993). During the executive session Ms. Bishop and I will brief the Council relative to projected revenue for FY '93 -'94, discuss the issues we believe will be brought to the negotiating table by both groups, and request input regarding Council parameters for the negotiations. If you wish to discuss any specific issues during the executive session relating to negotiations, please call Ms. Bishop or me so we can be prepared with specific information for that discussion. REQUEST FOR EXECU'T'IVE SESSION FEBRUARY 25, 1993 PAGE TWO LAWSUIT - PRUETT V CITY OF OWASSO Section 307, Subsection B(4) of Title 25, Oklahoma Statutes allows the discussion of confidential information between a public body and its attorney concerning pending litigation (claim). The purpose of this discussion will be for the City Attorney to brief the Council relative to the lawsuit filed recently by Ms. Pruett relating to an incident wherein the City was in custody of an animal that had bitten her son. The animal was released during a break -in of the Animal Facility and the boy was required to undergo rabies shots. Mr. Cates will discuss the lawsuit and answer questions relating to that action. PERSONNEL - OFFICE OF CITY MANAGER Section 307, Subsection B(1) of Title 25, Oklahoma Statutes allow for executive session discussions relating to employment of any employee. These are considered personnel matters of a confidential nature. The purpose of this discussion is to provide the Council with an opportunity each quarter to have a confidential discussion regarding the direction and progress of the City Manager. RECONEVENDATION: The staff recommends Council approval of an executive session for the purpose of discussing I negotiation related issues, personnel matters, and pending litigation. NOTE: It is requested that the following persons be invited for various portions of the executive session: I 1. Negotiation Parameters - Rodney Ray and Sherry Bishop 2. Personnel Matters - Rodney Ray ' 3. Pending Litigation - Rodney Ray and Ron Cates a ATTACHMENT: 1. Lawsuit filed by Pruett SUMMONS IN THE DISTRICT COURT OF TULSA COUNTY STATE OF OKLAHOMA, 500 SOUTH DENVER, TULSA, OKLAHOMA 74103 11110NI",A 1 i,r?yFr ' as einthor Case No. an(l i�t i. r. i.:.+c. of 090 PRI"W1 :�: !Jlii��:S'1 , a minor, Plaintiff(s) Attorney(s for Plaintiff(s) Name Jln a ry t; i l l s atn!: vs. Address `•'717 S. Lo+t1t7, ( 11 i` Oi. 1111S t, ( ?1, 711105 To the above -named Defendant(s) Defendant(s) Telephone 910/749 -9154 Appointed to serve. PSL # Authorized by You have been sued by the above named plaintiff(s), and you are directed to file a written answer to the attached petition ` and order in the court at the above address within twenty (20) days after service of this summons upon you exclusive of the day of service. Within the same time, a copy of your answer must be delivered or mailed to the attorney for the plaintiff. Unless you answer the petition within the time stated judgment will be rendered against you with costs of the action. j --�' i Issued this � -' day of , 19� -3-• '�f* f" V. t „ Sally Howe Smith, Court Clerk _ I By 4' �'� -^ ^ � t, ,Deputy Court Clerk (Seal) This summons and order was served on (date of service) (Signature of person serving summons) YOU MAY SEEK THE ADVICE OF AN ATTORNEY ON ANY MATTER CONNECTED WITH THIS SUIT OR YOUR ANSWER. SUCH ATTORNEY SHOULD BE CONSULTED IMMEDIATELY SO THAT AN ANSWER MAY BE FILED WITHIN THE TIME LIMIT STATED IN THIS SUMMONS. DISTRICT COURT F I L F D IN THE DISTRICT COURT IN AND FOR TULSA COUNTY STATE OF OKLAHOMA FEB U f- 1533 RHONDA J. PRUETT, as mother ) cLERK and next friend of ) gALLYM�MEg1+11TH,CAT BRYON ASHINHURST, a minor, ) STATE OFMKTULMOWTM Plaintiffs, ) V. CITY OF OWASSO, Defendant. Case No. CJ 93 00490 1 PETITION FOR NEGLIGENCE 1. Plaintiff, RHONDA J. PRUETT, is the mother and" next friend of BRYON ASHINHURST. Plaintiffs are residents of the City of Owasso, County of Tulsa, State of Oklahoma. Plaintiff, BRYON ASHINHURST, is a minor of the age of five (5) years. 2. Defendant, CITY OF OWASSO, is a municipality in the County of Tulsa, State of Oklahoma. 3. On July 3, 1992, Plaintiff, BRYON ASHINHURST, was bitten by a dog while in the City of Owasso. 4. The Owasso Police Department, while in the course of its duties, located the dog and confined him in the Owasso dog pound for observation to determine if he had rabies. 5. Through the negligence of the City of Owasso and its ' employees, the dog was let loose. 6. At all times herein mentioned, it was the duty of ' defendants, and each of them, to take such measures and care, as the nature of the situation might require, calculated to provide supervision of the dog and the dog pound generally, and particularly in the cage in which said dog was housed as aforesaid and to take, exercise, and maintain proper precautions for the ' i general safety of the public. 7. On July 3, 1992, and at various times prior thereto, defendant, in disregard of its duties, was negligent in the following respects: (a) In not hiring sufficient personnel to maintain proper and ' de ate supervision of the dog; a qu su p ' (b) In not taking proper precautions for the safety of the dogs and the public; ' (c) In not exercising due care under the circumstances for the safety of the public and confinement of the dog; ' (d) In failing to properly use the existing safeguards and leaving gates and cages open and unlocked; S. The above- described negligence was a proximate cause of the injuries sustained by plaintiff and described hereinafter. 9. As a proximate result of the foregoing and of the negligence of defendants, and each of them, plaintiff was forced to undergo rabies shots because said dog remains at large. 10. Plaintiff incurred medical bills and pain and suffering ' as a"result of the negligence of the defendants. 11. Plaintiff has complied with the Governmental Tort Claims Act. ' WHEREFORE, Plaintiff, RHONDA J. PRUETT, as mother and next friend of BRYON ASHINHURST, a minor, prays for judgment against ' defendants in an amount in excess of $10,000 plus attorney fees, court costs and such further relief as the Court deems just and ' proper.