HomeMy WebLinkAbout1993.03.16_City Council Agenda'~ NOTI E OF PUBLIC MEETING
The Owasso City Council will meet in regular session on Tuesday, March 16, 1993 at 7:00 p. m.
in the Council Chambers at the Owasso Community Center, 301 South Cedar, Owasso,
Oklahoma.
Notice filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00
p.m. on Friday, March 12, 1993.
Marci Boutwell, City Clerk
AGENDA
1. Call to Order
2. Flag Salute
3. Roll Call
4. Request Approval of the Minutes of March 2, 1993 Regular Meeting.
Attachment #4
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5. Request Approval of Claims.
Attachment #5
Owasso City Council
March 16, 1993
Page 2
6. Consideration and Appropriate Action Relating to a Policy Statement Establishing
Council Policy Regarding Check Signing Authority.
Ms Bishop
Attachment #6
Staff will recommend Council adoption of the recommended policy statement.
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7. Consideration and Appropriate Action Relating to Ordinance #458, an Ordinance
Providing for the Annexation of a Tract of Land Located on 76th Street North,
Approximately 1320 Feet East of the Intersection of 76th Street North and Highway 169
and Containing One Acre in Area. ~
Mr Rooney
Attachment #7
Staff will recommend Council Passage of Ordinance #458 and the Annexation of the
Subject Tract.
8. Consideration and Appropriate Action Relating to Resolution #93-04, a Resolution
Authorizing the Performance of Police Functions by Owasso Police Officers Outside the
Incorporated Limits of the City of Owasso, When Such Assistance is Requested.
Chief Laflin
Mr Cates
Attachment #8
Staff will recommend Council adoption of Resolution #93-04.
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Owasso City Council
March 16, 1993
Page 3
9. Consideration and Appropriate Action Relating to Ordinance #459, an Ordinance
Amending "Part 5, Chapter 5, Section 5-503" of the "Owasso Code of Ordinances'° and
Providing for the Installation of 500 Gallon Capacity Liquefied Petroleum Gas
Containers.
Chief Allen
Attachment #9
Staff will recommend Council approval of Ordinance #459.
10. Consideration and Appropriate Action Relating to a Request for Final Payment on a
Contract Between the City of Owasso and Atwell Roofing Co.
Mr Augustine
Attachment #10
Staff will recommend Council approval of a final payment to Atwell Roofing Co. in the
amount of $840.00.
11. Consideration and Appropriate Action Relating to a Request for Amendments to the
FY92-93 Budget.
Ms Bishop
Attachment #11
Staff will recommend Council approval of budget amendments reducing revenues from
a Park Grant by $25,000, reducing expenditures in the Capital Outlay section of the Park
Department budget by $40,000, increasing revenues from an insurance settlement by
$864.00 and increasing the Fire Department Budget by $864.00.
Owasso City Council
March 16, 1993
Page 4
12. Consideration and Appropriate Action Relating to a Request to Declare Surplus One 1976
Ambulance.
Mr Augustine
Attachment #12
Staff will recommend that the Council declare surplus a 1976 Chevrolet vehicle
previously used as an ambulance and DOC transport vehicle.
13. Report from City Manager
14. Report from City Attorney
15. Unfinished Business
16. New Business
17. Adjournment
' OWASSO CITY COUNCIL
I~~:aVUTES OF REGULAR MEETING
Tuesday, March 2, 1993
The Owasso City Council met in regular session on Tuesday, March 2, 1993 in the Council
' Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p. m. on Friday, February 26, 1993.
ITEM 1: CALL TO ORDER
Mayor Marlar called the meeting to order at 7:30 p. m.
ITEM 2: FLAG SALUTE
The flag salute was held during the OPWA meeting preceding this meeting.
ITEM 3: ROLL CALL
' PRESENT
Patricia Marlar, Mayor
~ Jason Gittelman, Vice Mayor
John Phillips, Councilmember
Bob Randolph, Councilmember
Jim Smalley, Councilmember
+~ A quorum was declared present.
ABSENT STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF FEBRUARY 16. 1993
REGULAR MEETING
John Phillips moved, seconded by Jason Gittelman, to approve the minutes, by reference made
a part hereto.
AYE: Phillips, Gittelman, Randolph, Smalley, Marlar
NAY: None
Motion carried 5-0.
ITEM 5: REQUEST APPROVAL OF THE CLAIMS
Bob Randolph moved, seconded by Jason Gittelman, to approve the following amended claims
as submitted: (1) General Fund $20,635.21, (2) Workers' Compensation Self-Insurance Plan
$661.72, (3) Ambulance Service Fund $439.79, (4) E-911 $5,098.93 (5) City Garage
$72,424.31, (5) Community Center $267.79, (6) General Fund Payroll $82,789.27, (6) City
Garage Payroll $3,383.48.
AYE: Randolph, Gittelman, Smalley, Phillips, Marlar
NAY: None
Motion carried 5-0.
Owasso City Council March 2, 1993
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OWASSO AND RIVERCITY
AMBULANCE SERVICE
Chief Allen presented this item, stating that in June 1987, Ordinance #369 was adopted by the
City Council establishing our present ambulance service. In June 1992, the Fire Department
established a committee to review and evaluate non-emergency calls because of the high volume
of that type of calls being received. The committee is recommending that all non-emergency
transfers be referred to another ambulance service. This is allowed under the provisions of the
Emergency Medical Services Improvement Act. The committee evaluated three area ambulance
services, two of whom are no longer available. The only ambulance service available for
referral of non-emergency transfers is Rivercity Ambulance. EMSA was not considered because
of their high rates and poor response time.
Chief Allen recommended that the Council approve a referral contract providing for the transport
of routine, non-emergency medical transfers by Rivercity Ambulance Service and that the Mayor
be authorized to execute the necessary documents; such document to become effective thirty days
from the date of approval, allowing for the following to be accomplished:
1. Schedule a meeting with local nursing home administrators to discuss the reason
for referring non-emergency transfers;
2. Develop procedures with local administrators for requesting anon-emergency
transfer;
3. Develop procedures with fire department committee to continually monitor
Rivercity's performance;
4. Schedule a meeting with Dr Solano, the City Medical Director, to discuss
procedures for him to annually approve Rivercity protocols.
5. Schedule several meetings with nursing home staff and Rivercity staff
Following discussion, Jason Gittelman moved to accept Chief Allen's recommendation and to
approve the Agreement between the City of Owasso and Rivercity Ambulance Service. Motion
was seconded by Bob Randolph.
AYE: Gittelman, Randolph, Smalley, Phillips, Marlar
NAY: None
Motion carried 5-0.
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' Owasso City Council
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March 2, 1993
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #93 03 A RESOLUTION EXPRESSING SUPPORT FOR A
PROPOSED BICYCLE ROUTE/TRAIL SYSTEM.
Mr Rooney explained that the City of Owasso, in conjunction with INCOG, the City of
Collinsville, and Tulsa County, has recently conducted several meetings to discuss the possibility
of establishing a bicycle route/trail system connecting the City of Owasso to both Collinsville
and Mohawk Park through McCarty Park. This is a conceptual idea, with federal funding a
possibility. Staff recommended adoption of Resolution #93-03 in support of the proposed bicycle
route. No funding will be required from the City of Owasso. Bob Randolph moved, seconded
by John Phillips to approve Resolution #93-03 supporting the proposed bicycle route.
AYE: Randolph, Phillips, Gittelman, Smalley, Marlar
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR FINAL PLAT APPROVAL FOR "LONG OFFICE CENTER".
Long Office Center is located on the north side of 86th St N, between 123rd E Ave and Food
Lion supermarket. The plat has been submitted to Technical Advisory Committee and Planning
Commission and has been approved by both. The final plat meets all requirements of the City
of Owasso. Bob Randolph moved to approve the final plat for Long Office Center. Motion was
seconded by John Phillips.
AYE: Randolph, Phillips, Gittelman, Smalley, Marlar
NAY: None
~ Motion carried 5-0.
~ ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #457 AN ORDINANCE CLOSING TO TI3E PUBLIC USE A
PORTION OF A UTILITY EASEMENT LOCATED IN LOT 3 BLOCK 1 OF
THE OWASSO COMMERCIAL CENTER AN ADDITION TO THE CITY OF
r11 OWASSO.
~ Staff report was presented by Mr Rooney. QuikTrip, at the corner of 76th St N and the east
service road, is expanding its parking area and adding a fuel pump. They are requesting that
an easement be closed at the southwest corner of their property. Technical Advisory Committee
has reviewed the request and determined that there are no utilities located within that portion of
~ the easement to be abandoned. TAC recommended an additional box culvert at the west
entrance of the property to alleviate the ponding that occurs in that area. Planning Commission
also reviewed the request and recommended curbing around the entire west side of the driveway.
Jason Gittelman moved to approve Ordinance #457, allowing for the closing of the south 50' of
the west 17.5' , and the south 17.5' of the east 32.5' of the west 50' of the utility easement
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Owasso City Council March 2, 1993
located at the southwest corner of Lot 3, Block 1, of the Owasso Commercial Center with the
condition that the vacation be handled through the proper legal process of District Court.
Motion was seconded by John Phillips.
AYE: Gittelman, Phillips, Randolph, Smalley, Marlar
NAY: None
Motion carried 5-0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A GRANT FROM THE
NATIONAL PARK SERVICE/OKLAHOMA TOURISM AND RECREATION
DEPARTMENT IN THE AMOUNT OF $25 000 FOR THE PURPOSE OF
PROVIDING IMPROVEMENTS TO ELM CREEK PARK.
Staff report was given by Mr Compton. The City has received notice from the Oklahoma
Tourism and Recreation Department that the National Park Service has given final approval to I'
the Elm Creek Park Shelter/Parking Lot Expansion grant application. This is a 50/50 matching
grant project. The grant is for $25,000 and will be matched with $25,000 from the City. The
bidding process on the project should be completed during June and July, with construction '
between August and October. Jim Smalley moved, seconded by Bob Randolph, to accept the
$25,000 grant and authorize the Mayor to execute the necessary documents. ~
AYE: Smalley, Randolph, Phillips, Gittelman, Marlar
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A '~
REQUEST FOR THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF
ONE PASSENGER TYPE VEHICLE
Mr Knebel presented this item. Bids for a program type vehicle for use by the City Manager
were rejected by the City Council on January 19, 1993 as being inconsistent with the price
quoted on the general market for comparable vehicles. Staff has checked the state bid list and
found several midsize four door sedans currently available. Local vendors were also contacted
for possible alternate bid prices for comparable models, but have no floor models with prices
competitive with those available through the bid list. The vehicle recommended for purchase
is a 1993 Dodge Dynasty from Edmond Dodge, Edmond, OK at a cost of $10,232.81. Funding
would be accomplished with $8,232.81 from Managerial Department and $2,000.00 from
OPWA Administration. Bob Randolph moved, seconded by John Phillips to approve the
expenditure of funds for the purchase of a 1993 Dodge Dynasty from Edmond Dodge.
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Owasso City Council March 2, 1993
AYE: Randolph, Phillips, Gittelman, Smalley, Marlar
NAY: None
Motion carried 5-0.
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
MATTER OF PROVIDING EMERGENCY POWER TO THE OWASSO
POLICE STATION DURING ELECTRICAL "OUTAGES" .
' Mr Ray stated that a 12'/z KW emergency generator was installed inside the Police Department
building in 1985, at the time the building was remodeled. It has been found that the generator
was incorrectly wired and that a natural gas line is close to the exhaust manifold. Improper
' ventilation could also cause a problem. During the past eight months, two power failures have
caused a disruption in the central dispatch system as a result of the emergency generator failing
to properly perform. Staff recommends that Council authorize solicitation of bids for the
~ purchase of a 25 KW emergency power generator. Funds have not been budgeted for this item
and will be taken from reserves. Bob Randolph moved to authorize the solicitation of bids for
one 25 KW emergency power generator. Motion was seconded by Jason Gittelman.
' AYE: Randolph, Gittelman, Phillips, Smalley, Marlar
NAY: None
Motion carved 5-0.
ITEM 13:
^
Ms Bishop stated that the City Council approved the expenditure of $2000 to S and S Bus Sales
' on February 16, 1993 for the purchase of a mini-bus to be utilized to transport DOC employees.
The purchase was not anticipated, therefore, a budget amendment is necessary to cover the cost
of the vehicle. A review of the budget shows that there is a surplus of $2455 in the Street
+w Department budget remaining from the 129th St Drainage project. Recommendation is to transfer
$2000 from the Street Department budget to the General Government budget to cover this
expense. John Phillips moved to approve a budget amendment to transfer $2000 from the Street
Department budget to the General Government budget for the purpose of funding the previously
approved purchase of a vehicle to transport DOC employees. Motion was seconded by Bob
` Randolph.
AYE: Phillips, Randolph, Gittelman, Smalley, Marlar
NAY: None
Motion carried 5-0.
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Owasso City Council
March 2, 1993
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO FINAL
ACCEPTANCE OF THE CITY HALL ROOFING PROJECT AND
AUTHORIZING FINAL PAYMENT FOR THE PROJECT.
Mr Augustine presented the item. During the roofing of City Hall, a leak in a roof drain cause
water damage to carpeting and a desk, and a city vehicle was damaged by hot roofing material.
The contractor's insurance company has agreed to settle the claim of damage to the vehicle in
the amount of $840.00. The contractor, Atwell Roofing, disputes any settlement over $150.00.
Atwell Roofing has submitted their final statement for payment. Staff recommends Council
acceptance of the City Hall Roofing project from Atwell Roofing Company and the final
payment of $4680 be reduced by anon-disputed claim of $285 and further reduced by a disputed
claim of $840, for a final payment of $3555, provided that the $840 be held in reserve until the
dispute is resolved. John Phillips moved to accept staff recommendation and authorize a final
payment to Atwell Roofing in the amount of $3555, holding $840 in reserve until the dispute
with Atwell is resolved. Motion was seconded by Jason Gittelman.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF
DISCUSSING PENDING NEGOTIATIONS BETWEEN THE CITY THE
IAFF. AND THE FOP• AND FOR THE PURPOSE OF DISCUSSING
PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY
MANAGER• AND FOR THE PURPOSE OF DISCUSSING PENDING
LITIGATION IN THE MATTER OF RHONDA PRUETT VS CITY OF
OWASSO• THE ABOVE DISCUSSIONS ALLOWED PURSUANT TO 25 O.S.
SECTION 307-B 2 B 1 AND B 4 RESPECTIVELY.
Mr Ray stated that he would like to discuss negotiations between the City, the IAFF, and the
FOP; that the quarterly update on personnel matters relating to the City Manager's office is due;
and that he and Mr Cates would like to discuss the pending litigation in the matter of Rhonda
Pruett vs the City of Owasso.
Jason Gittelman moved for an Executive Session. Motion was seconded by John Phillips.
AYE: Gittelman, Phillips, Randolph, Smalley, Marlar
NAY: None
Motion carried 5-0.
The meeting was recessed at 8:15 p. m, for an Executive Session and reconvened at 9:15 p. m.
ITEM 16: REPORT FROM CITY MANAGER
Mr Ray stated that there have some rumors in the area concerning SportsPark funds being
diverted to the Performing Arts Center. He will look into the matter.
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~ 2 1993
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Owasso City Council March ,
ITEM 17: REPORT FROM CITY ATTORNEY
No Report
ITEM 18: UNFINISHED BUSINESS
None
ITEM 19: NEW BUSINESS
Jim Smalley expressed concern about the condition of Main Street in front of Hale Mall, and
particularly with the ponding that occurs in that area.
ITEM 20: ADJOL;fRNMENT
Jim Smalley moved, seconded by Jason Gittelman to adjourn.
AYE: Smalley, Gittelman, Randolph, Phillips, Marlar
NAY: None
Motion carried 5-0 and the meeting was adjourned at 9:20 p.m.
Patricia K Marlar, Mayor
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Marcia Boutwell, City Clerk
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CITY OF OWAS50
WORKERS' COMP SELF-INS PLAN
3/11/93 16:01:16 A/P CLAIMS REPORT APAPVR PAGE: 1
PO # VENDOR DESCRIPTION AMOt;NT
---------- ------------------------- ------------------------- ------
GENERAL GOVERNMENT
------------------------------
930b00 DARRELL EVANS T.T.D.IEVANS 6~6.7~
931753 MULTI CARE HEALTH CENTER CLAIM/HALEY 112.x0
°.31754 MAY'S DRUG CLAIM/HALEY 5~•°
931794 PECO ENT tjBA ~tEGICOS CLAIM/CLEVELANC 93~.U0
931.'•96 ST FRA^iCIS HOSPITAL CLAIM/EVANS 6,463.75
DEPARTMENT TOTAL =___> 8,188.44
=UND TOTAL =___> 8,188.44
L' I TY OF OWAS50
GENERAL FUND
3/11;93 16:01:16 A/P CLAIMS REPORT APAPVR PAGE: 4
PO ~ VENL`OR
-------------------- DESCRIPTIt~N
-------------------- AMOUNT
----- -------------
f"ANAGERIAL
----------
--------------------
931793 GAP.RETT SIGNS MAIN ST PROP 50,00
931851 TREASURER PETTY CASH REIMS PETTY CASH 47.90
9.31863 REASORS PRICE P,ITE F1L"";PROCESSING 11.07
9..',1865 HOWARD STAMPER iNSTA~LAT±ON 50.00
931866 CELLULAR QNE-TULSA 2/93 USE 7,x;7
91902 MCCAW COMMU^dICAT10NS PAbER RENTAL 38.58
DEPARTMENT TU(AL =___; 204.62
FINANCE
931851 TREASURER PETTY CASH REIMS PETTY CASH 28,36
DEPARTMENT TOTAL
____> -------28.36
COMMUNITY DEVELOPMENT
------------------------------
930049 TULSA COUNTY MIS DIALUF' S~/C
931749 i`IAPA AUTO FARTS TOOL BOX
931829 EPSOr! ACCESSORIES, I^!C. COMMUTER
931851 .J_REASUt?ER PETTY CASH REIMS PETTY CASH
931863 REASORS PP.ICE RITE FILM/PROCESSING
93,902 MCCAW COMMUNICATIONS PACER P.ENTAL
DEPARTMENT TOTAL =___>
ML'NILIPA' Li7UKT
~ i
a~1'~9 UTICA PARK ~LII'!I!: ~ ~. TrTi" ° HOTS
y-PA,
Q-., or ~ ~ cUBURRAn.R ~ ~~c T CE '-'UPFLY :~! JPPL E~.~
Ji U'~._ J U u~ 1 J
r'E`~ART~~i~'~T Tn T ~ ~ ____~-
., ~~:inL
Li~'iJ IN~ERING
- - - - - - - - - - - - - - - - -- - - - - - - - - - - - -
930353 RCHPd MU~~^: ~rlGI^JEERIrlG SERVICES
9317~'U SHERYL DUGGA~! REI"'BUR'..;EM~NT
93172 CELLUL AP, 01`!E-TULSA 2/93 U~~
4U.00
59.95
.'1!x.39
10.00
9.90
43.90
904.14
IU.UU
a~ o ~
c.. v,.
? ~~ ~ :, ~
av~.u_~
1 ,'.,11 .9Ou
43.37
1u.co
i
CITY OF OlJA550
GErJERAL FUND
.;/11/93 16:G1:16
A;P CLAIMS REPORT APAPVR PAGE: S
PO ~ VEtvLOR DE.CR I PT ' ON Ar^UUrtT
,+ `
DEPARTMErlT TOTAL =___> 1.65.35
GEraEF;AL GC`dERNMEJ`!T
q ij~ :^ i
_._G~~ ~~ ~l i A I ~ n TEC
~ ~ .~~.. ~ C.P.: ^~ TA i riC"• ~ , r_J
930U~5 LEA'~E AMERICA LEASE ~~a•~%
93GG26 WESTERN 8l.~SINESS PRUDUCTS COPIER f^AINT 28G.GG
93G0~? J~LAHOMA, BUSIrii'SS rJEWS LEGIS REPOR{ER 95.GG
93U35C) US POSTMASTER METER POSTAGE I,GGU.CG
931?? TULSA WORLD CLASSIFIED AD ~°-3'
93167 DOZIER PRINTING PRINTINr, 5%.~°
93102 RETHERFURD PUBLICATi!JrlS CLASSIFIED ADS 25.9E
°317Q0 OFFICE DEPOT CARD PLArd SUPPLIES 46•y5
931?`,'`' UML MUriICI°AL ASSURAi'sCE A~)D'TL FLEET 1rJSL3RANCE 434.1:)
a>>t~n~
J 1 'J ~. RETHERFORD PU°LiCATIC!r!S LESAL NOTICES Sz0.75
93I~12 DEPARTMEr1T OF CURRECTIUP;S DOC EMPLOYEES iG5.00
931033 TREASURER PETTY CASH G'LC MEALS 16;_' • C,4
931°51 TREA'3'r!RER PEi~TY CASH REIMS PETTY CASH 18.52
93162 TULS~a COUNTY ELECTIOr; BOA ELEL'TICrl EXPENSES 1,515.13
9319C1~~ MCCAW COMMUNICATIGNS PACER P.Er~TAL 21.95
a a-
31 U6 pn i i tp c_ nni c
OML ,i.,ra C ~ . AL A~ ;URA, ,C~ n, ~ nn,'~c
I. d~l;R„~ .L~ ~U4.GU
931"C" TRP.`,'EL PETTY ~A'.~H REIMS!POSTAGE 20~'.GO
'~~~PART";Er,? Tr, ': AL =___~ ?,5,9a.3i:,
T Cnt~~~~'C
MAIN _, ,;;. ~~~
a?1 .n KTMG1t 1 Af C t"'!AR~WARC JU!-~PLic~' S1.~?
of ~ emu?
_ r. , ~ e ~ ~ R E
~A~~ u ~E- SE V _C RE~q-~'E -._L'. li
. .J ~ ~ J ..'V _
G'; ' Q~l!: -~l.iL L.~.fl4 `~ v i a ~ .. ! !.:(' Mn F;- ~ ~ , -.%IGC n ~ C~ i uu r'.~~
x:1`:1- 1 r_ ~ ~.~ ~. r L .
9_0025 .EASE AME~',I; A LEASE 309.08
o~G~,~-, IL,`n~Ti_vrT r!3, `^!C ODE^aTi KIT L EASE 34.OG
Q300'3 DEPT OF PUBLIC SAFETY TELETYPE LEASE 5°4•G~J
a -i LJi"1 ~aC\ ~ C,T MUEG1 RA~'iU R~TAi~~-lER iJU.C~U
Q ~iTOJ IJAL-MAF.T SUPPLIES 5"G•4G
CITY OF OWASSO
GENERAL FUND
?~'l l; 93 16:01:16 A!P CLAIMS REPORT APAPVR PAGE:
PO ~ `JENG'OR DESCRIPTION AMOUNT
---------------- ------------------------- -------------
931723 OWASSC GLA55 REPLACE GLASS
9317'9 L.E. r.N• 3; 93 TRAINING
931734 OFFICE DEPOT CA;?D PLAN SUPPLIES
931739 L'TICA PARK CLIrlIC HEPATITIS B SHUTS
931915 WESTERrJ BUSIr.ESS PP,U000TS COPIER MAINT/AGREE
931°~? CLASSIC ~HE`1ROL~T SERVICES
9~j°,'
LV~L HOWARD ST?.I"PER INSTALLATION
9314'24 Bu"! CLEANIrIS SUPPLIES SUPPLIES
9315'25 BOLAY MOBILECO"f INC RACIO REPAIR
931827 h;EMOP,Y SYSTEMS MONITOR
931858 SUBURBAN OFFICE SUPPLY CHAIRS
931904 CELLULAR Ur1E-TULSA 2/93 USE
931910 THREE LAKES LAUNDRY PRISONER LAUNDRY
931912 REASORS PRICE RITE SUPPLIES
931913 MCDONALDS CF OWASSO 2/93 PRISONER MEALS
931914 TULSA P.EGIONAL MEDICAL CE PRISONER SERVICES
DEPARTMErlT TOTAL =___>
ANIMAL COr1TRCL
--------------------------
931445 WAL-MART SUPPLIES
931816 G!ASTE iyiArIAGEMErlT OF UKLA DISPOSAL FEE
931911 OwASSO UJMBER CC SUPPLIE'~
931915 L0~'KE SUPPLY SUPPLIES
DEPARTMEr;T TOTAL =___>
FIRE SERIVCE
------------------------------
°',JC'•~:8 ~'ILLIA"! F, O~""EARA, JF,
a?i7! 7 r'hl ,~
Cam. MC•-n~,.l ~vOMMUrliCATIOrl~
9_;l'cS ~ELUJLA;~ n^'E-TL'C5A
V~,
a~ r,";F,.ni ~r~ Sri c
931;"' I .A.=cO h~iTCI JU,~~,LY
9.:;18 ~-". `lULUPdTE~ r:
L_J I V•
9J1917 f4~E ,•VJ~Z~C DC"V IAA L,H
1 llnJ 1
~~L JAYTN~`A1T
~L_• Y ~~ T 'AIL
_ ~~
'~ I `.' T' DE~E^1 ~
----------------------------
LE,45E
PAGER RENrAL
2/9~ IJSE
SUPPLIES
SIJPPL I ES
FIRE RUNS
~~I.,c. ~P~S
~IVV~I_u ~~
~RAiril rlG
13G.OC
2~4.ov
26.99
125 . ~lU
119.34
''' . 90
L~
7_`; . t)0
29.50
48.90
119.c~
535.00
102.48
60.00
57.71
157.70
75.00
3.650.00
119.95
17.00
24.20
112.84
277.99
J4 i . J'~
1.95
r".4V
~?
~~
8.15
297 . ~~0
~~, . 5v
40.18
U?~ ~3
6
='31819 GODDARD E^1TERPRISES RECEIVER;DECCUEP. 1,635.OU
CITY OF DWASSO
GEPIERAL FUND
3/11; 93 16:01:16 A; P CLAIMS REPORT
PO # VENDOR DESCRIPTION
---------- ------------------------- -------------------
93;.SS9 CELLULAR ONE-TULSA x/93 USE
DEPARTMEP.T TOTAL =___>
~TREET~
i~
9.31•".36 STANClARD AUTO SUPPLY PARTS
931773 HUGHES LU"1BER CO SUPPLIES
931351 TREASURE; PETTY CASH REIMB PETTY CASH
DEPARTME~lT TOTAL =___?
SWIMMING POOL
------------------------------
9.3183.' Et.;~!IPMENT CNE F.ENTAL & SA SUPPLIES
DEPART"!ENT TOTAL =___:
CC,"•"'UPIITY CE^1TER
a30n~~0 UrIITED AR! ISTS CABLE USE
931?91 DALE & LEE SERVICE P,EPAiRS
931838 CWASSC SENIOR CITI~ENS FO POSTAGE
9318?9 US PU:;T"1AS +. tR PCSTAbE
931851 TREASURER PETTY CASH REIMB PETTY CASH
DEPARTf"E^dT TOTAAL =___>
Q ~• 7?- tii !(`LrC ~- 1 ~~r.;GCn f'~i i J~~~'DI TG~
. ~ ~~ iLJ ~. ~~.. Ali L1.~J
,7-, 'i l.i k'iMC). n~'C .J ~4~L~iw_4'` Ci(l ~~I .,E~
""~~' TR ^` ~ ~ i" ~~^~F., REr"",B PETTY CA: H
r~i' ~~L ~n.:~R R FtT ~ gyn.:. ~i :~
~EuARTMErdT TOTAL =___;
ECC"!CHIC C'E'JELCFME^iT
------------------------------
APAPVR PAGE:
AMOUNT
10.90
1,645.90
134.03
~?.S1
4 . JV
196.04
_:h. _6
36.66
25.53
~uu.00
~°.54
10.68
1v2.2V
479.95
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36.5
07u nJ
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7
CITY OF OWASSO
GENERAL FUND
3/11/93 16:01:16 A/P CLAIMS REPORT APAPVR PAGE: 8
PO TM VENDOR DESCRIPTION
-------------------- AMOUNT ,~„
----- -------------
°31836 TULSA IJCNLD LEGAL ^JOTICE 22.00
831851 TREASURER PETTY CASH REIM° PETTY CASH 39',98
"31863 REASORS PRICE RITE FILM; PROCESSING 10.9b
°.3i8bb CELLULAR ONE-TULSA 2;93 USE 19.0'0 ~
DEPAR T Mt~1T T;; (AL =___, --------91.94
INTERFUND TRANSFERS
--------------------------
93188b OPWA SALES TAX FUP~D SALES TAX TRANSFER 241,764.75
931808 CITY-WORKERS' COMP SELF I MO~JfHLY TRANS`EP, 11,512.50
°31889 CITY GARAGE TRANSFERS 2,lbb.bb
DEPARTMENT TOTAL =___> 255,443.'91
!~!VD TOTAL =__ _, ---'~74 , %'?? . 42
CITY OF OIJASSO
AMBULANCE SERVICE FUND
~ 3/11/93 16:01:16 AJP CLAIMS REPORT APAP`JR PAGE: 2
p0 ~
---------- ~lE"dDOR
------------------------ DESCRIPTION
- -------------------- AMOUNT
----- ------
AMEI,!LA~1CE
-----------
-------------------
431%6° ARMSTRONG MEDICAL EMS SUPPLIES 150.5,'
R31f:0 °,IO-SAFETY SYSTEMS EMS SUPPLIES 52.3
36 0`~
931'%~ PACE PRODUCTS OF TULSA IN SUPPLIES
DEPART,"TENT TOTAL =___• ~'$.9tj
I^lTERFUND TRANSFERS
------------------------------
y31887 CITY-GENERAL FUND MONTHLY TRANSFER 7,500.00
DEPARTMENT TO CAL =___> 7,500.00
FUND TOTAL =___> 7,73$.90
CITY OF OWASSO
E - 911
3; 11/93 16:Ct1 :16 ?,; P CLAIMS REPORT APAPVR PAGE:
PO # VErJDOR
--------------------- DESCRIPTION
-------------------- Ar^OUrJT
----- -------------
INTERFUND
---------- TRANSFERS
--------------------
93188? CITY-GENERAL FUl~JU !"OrdTHLY TRANSFER 833,3;
DEPARTf"ENT i ~ . AL =___; -------833..34
3
FUPJD TO I AL =___; -------833.3~'J
CITY OF OWASSO
COMMUNITY CENTER
3/11/93 16:01:16 A;P CLAI^1S REPORT APAPVR PAGE:
PO # VENCOR DESCRIPTION Ah^OUNT
---------- ------------------------- ------------------------- -------------
COMMUr1iTY CENTER
------------------------------
931°4f~ WAL-MART P!~ONE 59.96
DEPA.RTME"1T TO I AL =___: 59.'l6
FUND TOTAL =___> 59.96
9
CITY OF OWA550
CITY GARAGE
3/11;93 16:01:16 A/P CLAIMS REPORT APAF'VR PAGE:
PO # vErlDQR
------------------ DESCP.IPTION
---- -------------------- AMOUNT
----- -------------
CITY GARAGE
------------------------------
93 136 STAr1DARD AUTO SUPPLY PARTS 188.1°
931709 GRAINGER.W W INC SUPPLIES 20.71
931731 WORTH St~PPLIES ;~.;`
DEPARTMENT TOTAL =___
, -------------
~6~'.42
12
FUND TOTAL =___> ~
-------~68.4L
GRArlD TOTAL =___> 616.161.45
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 03/06/93
'" APPROVED: 03/16/93
~~
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+~ Mayor
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'' Council Member
~~
s Council Member
i~
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 03/06/93
DEPARTMENT AMOUNT
Garage $3,383.48
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APPROVED: 03/16/93
Mayor
Council Member
Council Member
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ii
MEMORANDUM
TO: RODNEY J. RAY, CITY MANAGER
FROM: SHERRY BISHOP, CITY TREASURER
' SUBJECT: CHECK SIGNING POLICY STATEMENT
DATE: March 12, 1993
~ BACKGROUND:
' At the February 16, 1993 meeting, the City Council approved the "concept" of changing
procedures on check signing to conform with state law. State law requires only the signature
of the municipal treasurer on municipal checks. Council requested written procedures and a
' formal policy statement.
For years, we operated under procedures designed to comply with Title 11, Section 17-102(B)
~' of the state statutes which stated "a city or town may issue a negotiable instrument...and shall
be signed by the municipal clerk, treasurer and mayor. "
' HB 1549, adopted in 1991 by the state legislature, was an effort to correct and clarify various
state laws affecting municipalities. Recognizing that computerized accounting systems have
~ outdated many of the procedures and controls detailed in state law, HB 1549 also provided
municipalities the option of passing local ordinances to control some financial processes.
Amended (effective 7-1-91) Title 11, Section 17-102(B) now reads, "the municipal warrant or
~ municipal check shall be signed by the officer designated in the ordinance or in the absence of
such ordinance, by the municipal treasurer" (Attachment A). We have not taken the option to
' write a local ordinance to change payment procedures, and have continued to operate under the
previously repealed law. The new law requires only one signature (the treasurer's) on municipal
checks. However, we have continued to place three signatures on all checks.
PROCEDURES:
As of this month, the procedure for processing interfund transfers has been changed. You will
see all "Interfund Transfers" listed as the last "department" of each fund on the claims list for
council approval. Procedures for processing and approving payroll and purchase orders will
continue as outlined in the Purchase Order Law (Title 62, Section 310.1-310.9). Written
procedures and controls for issuing checks are attached (Attachment B).
POLICY STATEMENT:
Attached is a policy statement documenting Owasso's intention to require only the municipal
treasurer's signature on checks in conformance with state law. Approval of the policy statement
will also formalize our change in check signing procedures (Attachment C).
RECOMMENDATION:
Staff recommends City Council approval of the attached Municipal Check Signing Policy
Statement whereby checks are signed by the city treasurer or acting treasurer in accordance with
state law.
ATTACHMENTS:
Attachment A -Title 11, Section 17-102(B) effective 7-1-91.
Attachment B -Accounting Procedures and Controls.
Attachment C -Policy Statement.
achment A ZVZI I
Att ARTICLE
• 1ItJNICIPAL lIIiANCSS
PART 1. (iSNBRAL PROVISIOFS
SECTION 17-102. PAYMENT OF CLP.IMS - WARRANT AND
CHECK AS ONE INSTRUMENT - EMER-
GENCY PAYMENTS
~ A. Any invoice against a municipality must be
presented in writing and examined in the manner
provided by municipal ordinance or in absence of such
' ordinance by other applicable law. The municipal
ordinance shall establish an internal control
structure adequate to provide reasonable assurance
against unauthorized or illegal payments of invoices.
~ Except as otherwise provided for in this subsection,
monies may be drawn from the municipal treasury only
upon a proper warrant as provided by law. Zn lieu of
issuing such warrant, a municipality may process
payment by check, wire transfer, direct payroll
• deposit, or other instrument or method of disbursement
through the Federal Reserve System.
B. The warrant, check, or other instrument
shall be prepared and issued in accordance with
procedures and requirements provided by municipal
ordinance or in absence of such ordinance, by other
' applicable law. The municipal warrant or municipal
check shall be signed by the officer designated in the
ordinance or in the absence of such ordinance, by the
municipal treasurer. The provisions of state law on
' uniform facsimile signatures of public officials,
Sections 601 through 606 of Title 62 of the Oklahoma
Statutes, shall be applicable to instruments
_ authorized by this section.
C. Unless alternate procedures have been
enacted by municipal ordinance and a majority or all
of governing body offices in a municipality become
vacant, thereby preventing approval of amounts
~ lawfully owing on invoices, the interim mayor or the
remaining governing body members, as the case may be,
may authorize emergency payments of amounts owing on
~ invoices for a period not to exceed ninety (90) days
after the date that a majority of the offices become
vacant. The interim mayor or the remaining governing
body members may also authorize payment of payroll,
utility bills, or other usual and regular obligations
of the municipality. Any such authorization and pay-
ment shall not exceed the unencumbered and unexpended
balance of the appropriation made for that purpose,
nor may the total amount of such emergency
' authorizations and payments exceed fifteen percent
(15$} of the total appropriations approved for the
town government for the fiscal year. Any warrant,
~ check or other instrument issued pursuant to this
section shall state that it is being issued under
emergency circumstances and by special authority of
this section.
D. A municipality shall have the authority to
establish petty cash accounts in amounts established
by the governing body far use in making payments for
costa incurred in operating the municipality. The
~ petty cash accounts shall be reimbursed by utilizing
properly itemized invoices or petty cash voucher slips
and processing the reimbursement in accordance with
' the provisions of subsection A of this section.
(Amended, effective 7-1-91)
Attachment B
ACCOUNTING PROCEDURES AND CONTROLS
Function; Cash Disbursements -Issuing Checks
Objective: All checks are prepared on the basis of adequate and approved documentation,
compared with supporting data and properly approved, signed and mailed.
Laws and regulations:
•Title 11, Section 17-102(B)
•City of Owasso, Municipal Check Signing Policy Statement
Segregation of duties:
•The person who signs checks does not prepare checks.
•The person who performs bank reconciliations does not prepare checks or sign checks.
Procedural controls:
•Payment of all invoices and all interfund transfers is approved by the governing body (City
Council or OPWA) on a "Claims Report."
•The "Claims Report," "Cash Requirements" report, and "Check Register" are provided as
supporting documentation at the time of check signing.
•Purchase order is canceled (stamped "paid") at the time of payment.
•Checks are cross-referenced to purchase orders/invoices.
•The supply of unused checks is controlled (locked up).
•Bank accounts are reconciled monthly. (Procedure to include follow-up of serial continuity
of checks issued.)
ii
i~
Attachment C
CITY OF OWASSO
MUNICIPAL CHECK SIGNING
POLICY STATEMENT
It shall be the policy of the Owasso City Council and the Owasso Public Works Authority to
conform with Title 11, Section 17-102(B) regarding the signing of municipal checks and
municipal warrants. All municipal checks/warrants shall be signed by the municipal
treasurer or acting treasurer pursuant to written procedures promulgated by the administrative
staff.
ii
n
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY, CITY PLANNER
SUBJECT: ANNEXATION REQUEST
DATE: March 5, 1993
BACKGROUND
The City of Owasso has received an annexation petition from Mr. and Mrs. Mac Borgna and
Mrs. and Mrs. D.M. Sokolosky for their jointly owned property totaling approximately 1 acre
in area. The subject property is located on the south side of E. 76th Street North, between
Perry's Restaurant and a Veterinarian's Office, both of which are in the City Limits. The
subject property is shown on the attached map and is currently undeveloped.
This request for annexation was forwarded to members of the Owasso Technical Advisory
Committee for comment, and has been heard by the Owasso Annexation Committee on January
~ 25, 1993. No comments opposing the annexation were received from the Technical Advisory
Committee and a copy of the Annexation Committee's minutes have been enclosed for your
' review.
If annexation is approved, the site is not serviced by City sewer and this will be a development
' challenge that will need to be addressed by the owner/developer prior to any construction
activity. In addition to sewer service, on-site drainage needs to be addressed as well. A
' rezoning and platting of the land will also be required prior to any development.
A copy of the City of Owasso's Annexation Policy has been enclosed for your review. The
~ Owasso Annexation Committee unanimously recommended approval of the annexation request,
citing that it met all of the annexation requirements with the exception of the 20 acre
requirement.
The Owasso Planning Commission reviewed the annexation request at its February 18, 1993
meeting and unanimously recommended approval of the request.
RECOMN~NDATION
.,~
Given the above recommendations from the Annexation Committee and the Planning
Commission, and due to the several review processes the subject property would be required to ~
go through to eliminate the two development challenges, staff recommends adoption of ~,
Ordinance No. 458, approving the annexation request.
1. Case Maps.
2. Minutes from the January 25, 1993 Owasso Annexation Committee meeting.
3. Owasso Annexation Policy.
4. Annexation Petition submitted by Mr. and Mrs. Borgna and Mr. and Mrs. Sokolosky.
5. Ordinance No. 458.
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OWASSO ANNEXATION CO E
MINUTES OF SPECIAL MEETING
Monday, January 25, 1993
Owasso City Hall
207 South Cedar
MEMBERS PRESENT
Pat Marlar
Bob Allen
Cliff Motto
Ray Haynes
Steve Compton
Rodney Ray
Timothy Rooney
MEMBERS ABSENT
Charles Willey
Mike Augustine
Dale Johnson
Ron Cates
Charles Nicholson
Rohn Munn
The agenda for the meeting was posted in the Owasso City Hall, 207 S. Cedar, on
January 13, 1993.
1. CALL TO ORDER -Timothy Rooney called the meeting to order at 5:05 PM.
2. CONSIDER APPROVAL OF THE MINUTES OF AUGUST 15, 1991 SPECIAL
MEETING -Pat Marlar moved, seconded by Steve Compton, to approve the minutes of both
meetings as written. Motion carved 8-0.
ANNEXATION REVIEW
3. D M and Phyllis Sokolosk~and Mac and Sally Borgna (21141- A Tract of Land Located
on 76th Street North, East of Highway 169, between Perry's Restaurant and Owasso Veterinary
Hospital.
Staff reviewed the case as presented by the memorandum in the agenda packet. The subject tract
is approximately 1 acre in size and would be zoned AG upon annexation. Currently, the
property is undeveloped. Staff stated several development challenges would need to be
addressed by the owners of the property, most notably storm water drainage and sanitary sewer
service. Staff stated the owners of the property will be required to connect to sewer services
at their expense and the City of Owasso would not be assisting financially in that area. It was
discussed that the applicant may be able to run a line to tie into the sewer main along an existing
private easement that Perry's Restaurant utilizes for sewer.
It was also stated the applicant is aware that this concern needs to be resolved prior to
development. Several boards and commissions will hear this property prior to any development
as zoning and special exceptions will be required, as the plan for development are a car wash
at this time. The Annexation Committee did express concern over the ability to solve the sewer
problem for that type of use.
n
Following discussion, Pat Marlar moved, second by Bob Allen, to approve the annexation
request. Motion carried 8-0.
~,
Tim stated this item would be heard by the Owasso Planning Commission on February 18, 1993
and by the Owasso City Council on March 16, 1993.
4. ADJOURNMENT -Rodney Ray moved, second by Steve Compton for adjournment.
Meeting adjourned at 5:20 PM.
~
i
~
i
ANNERATION POLICY
1. While there is no minimum tract size, properties of larger than
20 acres are preferable.
' 2. All properties should be contiguous to existing city limits.
3. All properties should be annexed into the city limits as the
' lowest zoning classification, that is, AG, agricultural.
Landowners may then petition for rezoning if they desire
further development of their property. All legal uses annexed
~ into the city will be legal, but non-conforming, which means
that they may continue but cannot be expanded without proper
zoning.
4. All public infrastructures that do not met city standards will
not be improved by the city until brought to the city standard
and accepted by the City Council. Such public facilities must
be improved at owners expense by the establishment of a special
' assessment district or some other financing method.
5. Where a city limit boundary ends at a dedicated street, the
' boundary will not include the street right-of-way. This policy
will establish consistence and allow city employees and
citizens to know where the city boundaries are.
' 6. Properties that are rejected for annexation should not be
considered for annexation for a six month period after
rejection by the City Council.
1
Adopted by Council on March 1, 1988.
BEFORE THE HONORABLE
CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA
PETITION FOR ANNEXATION
The undersigned, constituting not less than three-fourths of the
registered voters and being owners of not less than three-fourths
(in value) of the hereinafter described real estate situated in Tulsa
County, Oklahoma, to-wit:
Beginning at a Point 203.2 Feet East of the Northwest corner of
the NE/4 NW/4 NW/4, thence 105.8 feet East to a Point, thence
399,1 Feet South to a Point, thence 105.8 Feet West to a Point,
thence 399.1 Feet North to a Point of Beginning, Section 32,
Township 21 North, Range 14 East, Tulsa County, Oklahoma.
being territory adjacent and contiguous to the incorporated City of
Owasso, Oklahoma, and not presently embraced within the Limits
thereof, hereby petition the City Council of the City of Owasso,
Oklahoma, to annex the aforementioned real estate into the City
Limits of said City.
Dated this 29th day December, 1992.
c~i Sf- ~%~~ Rs s
c`r~~' D
.~ ~ .,
~ ~C.~-~~
' CITY OF OWASSO, OKLAHOMA
ORDINANCE NO 458
' AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, ADDITIONAL LANDS AND TERRITORY IN
SECTION 32, TOWNSHIP 21 NORTH, RANGE 14 EAST, PROVIDING THAT
' FROM AND AFTER THE PASSAGE AND PUBLICATION OF THIS
ORDINANCE THAT ALL OF THE REAL PROPERTY WITHIN SAID
TERRITORY HEREIN DESCRIBED SHALL BE A PART OF THE CITY OF
OWASSO, OKLAHOMA, AND FURTHER DECLARING THAT ALL
' PERSONS RESIDING THEREIN SHALL BE SUBJECT TO THE
JURISDICTION, CONTROL, LAWS, AND ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, ESTABLISHING THE SAME AS PART OF WARD
' FOUR OF SAID CITY AND DIRECTING THE FILING OF THIS
ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the
Oklahoma Municipal Code, the City of Owasso is permitted to annex additional territory
providing a petition in writing, signed by not less than three-fourths of the legal voters and
owners of not less than three-fourths (in value) of the property hereinafter described, the same
being contiguous to the corporate limits of the City of Owasso, requesting that said property be
annexed and added to the City of Owasso is submitted; and
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the City
~ Council of the City of Owasso, at a meeting to be held on March 16, 1993 at 7:00 PM at the
Community Center, Owasso, Oklahoma; and
' WHEREAS, on the 16th day of March, 1993, said Petition was duly considered by the
City Council and was determined to have complied with the provisions of Title 11, Section 21-
~ 103, et seq., of the Oklahoma Municipal Code, and further, that proper legal notice of
presentation of said petition had been given; and
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA. ~
~ tin 1 That the following described territory lying in Tulsa County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
' presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et
seq., of the Oklahoma Municipal Code, and more particularly described as follows, to-wit:
Beginning at a Point 203.2 Feet East of the Northwest corner of the NE/4 NW/4
' NW/4, thence 105.8 feet East to a Point, thence 399.1 Feet South to a Point,
f
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to a
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thence 105.8 Feet West to a Point, thence 399.1 Feet
Beginning, Section 32, Township 21 North, Range 14 East, Tulsa County,
' Oklahoma.
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
~ described territory and real estate.
1
Section 2. That from and after the passage and publication of this Ordinance, the real
estate and territory described in Section 1 hereof shall be a part of the City of Owasso,
Oklahoma, and in Ward Four thereof, and all persons residing therein, and all property situated
thereon, shall be and are hereby declared to be subject to the jurisdiction, control, laws, and
ordinances of the City of Owasso, Oklahoma, in all respects and particulars.
Section 3. That there be filed in the office of the County Clerk of Tulsa County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 16th day of March 1993.
Patricia K Marlar, Mayor
' ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
' MEMORANDUM
TO: RODNEY J. RAY
CITY MANAGER
' FROM: ACTING CHIEF TERRY LAFLIN
' SUBJECT: RESOLUTION REGARDING MUNICIPAL POLICE POWERS
' DATE: MARCH 8, 1993
~ BACKGROUND:
.~
In a recent Police Management meeting, an issue regarding police powers to make arrests outside
the Municipal City limits of Owasso was discussed. This issue was brought to light recently, after
an arrest was made of an individual on a stretch of roadway utilized by officers to get from one part
~ of the city to another, which was not within the corporate city limits of Owasso.
' Specifically, an individual was arrested who had become intoxicated and ran off the roadway. The
Tulsa County Sheriff's Office and the Oklahoma Highway Patrol, were both notified but were
unable to assign an Officer to make the arrest and did subsequently request that the Owasso Police
~ Department handle the situation and make the necessary arrest.
At that point, the individual was arrested as it would not have been prudent to allow the individual
to drive away and place Owasso citizens in a dangerous situation and expose the City to possible
legal exposure for failure to act.
' The defendant was booked into the Tulsa County Jail and District Court charges were filed. At
trial, the defendants counsel argued before the judge that the Owasso Police Department did not
have jurisdiction to arrest the defendant despite the fact that Owasso Police were asked to assist an
t outside agency. Subsequent to trial, the District Court Judge dismissed the case based on his belief
that the Owasso Police Department did not have the authority to arrest the defendant outside their
jurisdiction.
This recent court decision placed the Owasso Police Department and the City of Owasso in a
precarious position, as the possibility of exposure to liability exists if Owasso Police fail to act to
protect citizens from a source of potential danger as well as the possibility of a facing a false arrest
suit if an arrest is made outside jurisdictional boundaries.
MUNICIPAL POLICE
MARCH 8, 1993
PAGE TWO
POWERS RESOLUTION
It has always been the position of the Owasso Police Department that those who live within the
fence line and within the 911 service area are citizens of this community and deserve an equal
amount of protection by Owasso Police from potential harm when circumstances warrant or when
requested to assist an outside Police agency. As a result, the Police Department has made arrests
outside our jurisdiction as matter of policy when requested.
In an effort to resolve this problem, City Attorney Ron Cates was asked to assist in providing an
equitable solution. During review, Mr. Cates advised that Title 11 section 34-103 of the Oklahoma
Municipal Code allows for Owasso Officers to serve as Police Officers in another municipality when
requested to assist another municipality upon approval of the governing body of the municipality
where such officers are regularly employed.
Further, Mr. Cates advised that under this code Owasso Officers may serve as Law Enforcement
Officers for the County Sheriff or the Oklahoma Highway Patrol upon request of the County Sheriff
or the Highway Patrol if authorized by prior resolution by the governing body of the municipality
where such officers are employed. This code also states that while so serving, such Police Officers
shall have the same powers and duties as though employed by the requesting agency and shall be
deemed to be acting within the scope of employment of the requesting Law Enforcement agency.
If such a resolution is approved, the problem regarding action taken by Owasso Officers outside the
city limits of Owasso will be resolved and will provide a greater amount of protection to the City,
its citizens and Police Officers while carrying out their Law Enforcement duties as well as providing
a basis for future court convictions. Therefore, I would respectfully request that council approval
be sought in this matter.
Of course, if the resolution is approved, I will ensure that the District Attorneys Office, District
Court Judges, Sheriff's Office, Highway Patrol and the Department of Public Safety are all made
aware of the existence of the Oklahoma Municipal Code and that authorization has been provided by
the governing body of the City of Owasso making the code effective.
RECOMMENDATION:
The staff will recommend Council adoption of Resolution #93-04.
ATTACHMENTS:
1. Oklahoma Municipal Code
2. Correspondence from Ron Cates
3. Copy of proposed Resolution
ii
SECTION 34-103. PERFORMANCE OF POLICE FUNCTIONS
IN OTHER MUNICIPALITIES UNDER
EMERGENCY SITUATIONS
A. Members of the regular police department
of any municipality, upon request of the mayor or his
designee, or chief of police or his designee, of any
other municipality, may serve as police officers in
the municipality requesting their assistance upon
approval of the governing body of the municipality
where such officers are regularly employed. While so
serving in another municipality, such police officers
shall have the same powers and duties as though
employed by the municipality where such duties are
performed; except that salaries, insurance and other
benefits shall be provided in their regular manner by
the municipality in which the police officers are
regularly employed.
B. Members of the regular police department
of any municipality, upon request of a county sheriff
or his designee, or upon request by a member of the
Oklahoma Highway Patrol, may serve as law enforcement
officers for the sheriff's office or the Oklahoma
Highway Patrol, respectively, if such service has been
authorized by prior resolution by the governing body
of the municipality where such officers are regularly
employed. While so serving, such police officers
shall have the same powers and duties as though
employed by the requesting law enforcement agency and
when so acting they shall be deemed to be acting
within the scope of employment of the requesting law
enforcement agency; except that salaries, insurance
and other benefits shall be provided in their regular
manner by the municipality in which the police
officers are regularly employed. (Amended, effective
4-1-88)
SECTION 34-104 DISPOSITION OF PERSONAL PRO-
PERTY BY POLICE DEPARTMENT
~ A. Any chief of police is authorized to
dispose of personal property or money or legal tender
~' as provided in this section or the charter of the
municipality, which has come into his possession in
any manner if:
1. The owner of the personal property or
money or legal tender is unknown or has not claimed
the property; and
2. The property or money or legal tender has
been in the custody of the chief of police for at
least six (6) months; and
34-2
RONALD D. CATES
Attorney at Law
Suite 680, ParkCentre
525 South Main
Tulsa. Oklahoma 74103
918-582-7447 FAX 918-582-0166
February 17, 1993
Rodney J. Ra'y, City :Manager VIA FAX
City of Owasso
207 South Cedar
Owasso, GK 74055
In Re: Resolution for City of Owasso
Dear Mr. Ray:
In accordance with our conversation on the 9th day of
February, 1993, with officers of the Owasso Police Department, I
enclose herewith a proposed Resolution authorizing the service of
the members of the Owasso Police Department outside the corporate
limits. I might point out that during our discussion we were
talking primarily of service as a law enforcement in the County.
However, I have drafted this proposed Resolution with greater
breath than we discussed, specifically, not only does it authorize
service by members of the Owasso Police Department to Tulsa County,
Rogers County, and the Oklahoma Highway Patrol, but also any other
municipality in this State when requested by the Mayor, Chief of
Police or their designee. If you feel such is broader than what
is desirable, please advise and I will be happy to .. ise. Should
you have any questions or comments concerning the re oing, please
do not hesitate to contact me.
Since y,
L'~/''Z~''~
onald D. Cates
City Attorney
RDC.ls
Enc.
(:I'I'Y OI~ OWAli:iO, OKr.AII(lMA
RESOL.UTIUN NllMLSER
A RI:SO1.[JT[ON OF Tlil? CT'PY COUNC[L~ OF THE
C1'L'Y OF OWASSO, UKLAIiUMA, AU'1'llORl'l.ING
' THE PERFORMANCE OF POLICE FUNCTIONS BY
DULY COMMISSIONED MEMBERS OF THE OWASSO
1'ULICL: DGI'AR'1'MI•;N'l` UU'PSLDL OF 'I'llli INCORPORATED
LIMITS OF Tt1E CITY OF OWASSO, OKLAHOMA.
' WI[EREAS, under the provisions of 11 O.S. Section 34-103,
upon req(rest of the
artment pray
De
li
P
,
p
ce
o
nre:mb(~rs of tt)e Owasso
Mayor or hi.s designee, or Chief of Police or his designee, of any
other municipality, as well. as upon request of a County Sheriff or
his designee or upon request of the Oklahoma Highway Patrol, serve
' as law enforcement officers for the requesting municipality,
Sheriff's office or the Oklahoma Highway Patrol respectively, if
such service has beer) authorized by prior resolution by the
~ governing body of the City of. Owasso, Oklahoma;
• WIiEREAS, upon recu.ipt of such authorization, under the afore
stated provisions, tt)e police officers of the City of Owasso,
are t-herehy pussessed of the same powers and duties as
Oklahoma
,
though employed by Lhe .reyuesting law enforcement agency and when
~ so actingly shall be deemed to be acting within the scope of
employment of the requesting law enforcement agency; excepting
therefrom, however, that salaries, insurance and other benefits
shall be provided in their regular manner by the City of Owasso,
t Oklahoma; and
WIiERF.AS, it is the desire of the City Council, as governing
~ body of the City of Owasso, Oklahoma, to authorize the duly
commissioned members of the Owasso Police Department, Owasso,
Oklahoma, to provide assistance to other law enforcement agencies
where provision of such assistance is deemed necessary by the
reyuesting law enforcement agency and the provision of such law
enforcement assistance by the commissioned members of the Owasso
~ Police Department, Owasso, Oklahoma, to the requesting agency would
not be deemed by tt)e Chief of Police of the Owasso Police
Department, Owasso, Oklahoma, to be contrary to the health, safety
and welfare of the inhabitants of the City of Owasso, Oklahoma.
N047, Tf1EREFORE, LiE IT RESOLVED by the City Council of the City
of Owasso, Oklahoma, that, to wit:
~
S[:CTIUN ONE - The duly commissioned members of the Owasso
Police Department of the City of Owasso, Oklahoma, be, and same
hereby are, authorized to serve as police officers in any
municipality requesting their assistance, as well as law
enforcement officers Eor the SlreriLf of Tulsa County, Oklahoma, the
~ Sheriff of Rogers County, Oklahoma, or the Oklahoma Highway Patrol,
upon re(Luest for such service as given by the Mayor or his
designee, or Chief of Police or his designee, of any other
municipality, upc)n request of the St)eriff of Tulsa County,
Oklahoma, or Rogers County, Oklahoma, or their designee, or upon
request by a member of the Oklahoma Highway Patrol, respectively.
SEC'PTUN 'L'WO - This Resolution shall be deemed effective from
and aELer the date of its adoption.
UA1'ED this day of
1993.
CITY OF OWASSO, OKLAHOMA
Patricia K. Marlac, Mayor
1
M~1"ZO~DIIli
TO:
' FROM:
SUBJECT:
' DATE:
Rodney Ray, City Manager
~~~
Bob Allen, Fire Chief /~-
Owasso Code of Ordinances Section ~-503
March 8, 1993
In March of 1988 we
ordinance 378. The
Petroleum Gas (L.P.G)
' pounds to one thousan
by U-Haul Trailers.
~ feasible to install L
(1000} pounds. After
Association (N.F.P.A.
approval of ordinance
requested the council approve passage of
ordinance consisted of increasing Liquefied
containers from two hundred fifty (250}
i (1000) pounds. This change was requested
he owners stated that it was not financially
P.G containers any smaller than one thousand
carefully reviewing National Fire Protection
standard 58, the Fire Department recommended
378.
In November of 1992, Mr. Pat Conley with Equipment One, requested
the Fire Department to inspect his business for the purpose of
installing an L.P.G. tank. After completion of the inspection, Mr.
' Conley was notified that the proposed site was acceptable and could
meet all N.F.P.A. requirements. In December of 1992, Mr. Conley
~, requested to install an L.P.G. container over one thousand (1000)
pounds. Mr. Conley's request was denied by the Fire Department
because his request was not in compliance with Section 5-503 in
Owasso code of ordinances. Also, Mr. Conley received a letter from
your office confirming the Fire Departments decision. In January
of this year, Mr. Conley refiled his request to allow the
installation of an L.P.G. container larger than one thousand (1000)
~ pounds.
In consideration of Mr. Conley's request, I have finished my review
of the standards and regulations concerning L.P.G container
' installation. Every three {3) years, the Fire Departments N.F.P.A.
standards are updated. Depending on the code or standard, some are
updated annually. The N.F.P.A. standard dealing with L.P.G was
' updated in 1992. The update now allows for the installation. of
five hundred (500) gallon L.P.G containers to be utilized. also,
the \.F.P.A. standard allows for the L.P.G. containers to be placed
~ ten (10 ) feet from the building ar.d ten ( ? 0 ) feet from the property
line. The previous N.F.P.y. standard :aas thirty-(30) feet from the
building and twenty five (25) feet from the property line. The
updated N.F.P.A. standard allows for more flexibility in placement
of the L.P.G. container at Mr. Conley's business.
Mr. Conley has been notified of the changes in the N.F.P.A. ~
standards. Also, if the City Council members approve the request
to change ordinance 502, Mr. Conley has stated a five hundred (500}
gallon L.P.G. container would be sufficient for his business.
In order to be consistent with N.F.P.A. standards, I am ~
recommending Section 5-503 in Owasso code of ordinances be revised
to read as follows: ^
Section 5-503: Loading into containers in eYCess of two hundred
fifty (250} pounds prohibited
It is unlawful for any person, firm or corporation to do any bulk
loading into approved I.C.C. containers whose capacity exceeds five
hundred (500? gallons of Liquefied Petroleum Gases. In such an
event, transfer of gases will be made at least ten (10 feet) from
any building and not more than two (2) of the containers should be
on the premises at the same time. It is unlawful to unload off any
railroad tank car, tank, truck or trailer of liquefied petroleum
gas within the city limits of the city.
If you have any questions, I will be available at your convenience.
we recommend the Council approve passage of Ordinance #459.
Attachments:
Memorandum from Mr. Ray
Owasso Code of Ordinances Section 5
Ordinance X378
207 SOUTH CEDAR
~ P.O. BOX 180
OWASSO. OKLAHOMA
74055
City o f Owasso
December 28, 1992
(9 t 8) 272.2251
FAX. (9 t 8) 272-4999
' Equipment One
Mr. Patrick O. Conley
' 7808 N. Mingo Valley Expressway
Owasso, OK 74055
Dear Mr. Conley:
The Owasso Code of Ordinances (Building Regulations and Codes Chapter 5 Section #501 -503
and related Ordinance #378) allows the installation of propane tanks within the City of Owasso.
Such installation must 1) conform to the restrictions contained within the Code of Ordinances
and 2) be approved by the state's L.P.G. Administrator prior to installation.
Equipment One has made application to the City of Owasso for permission to install one (1,000
pound capacity) propane tank at 7808 N. Mingo Valley Expressway. Initial review of the site
and the application indicates that the request will meet the applicable restrictions of the
ordinance. A final inspection, however, must be accomplished after installation to insure
compliance.
After the City receives notice of installation and approved confirmation from the state L.P.G.
Administrator, a final inspection will be conducted by the Fire Department. Ordinance #502
does allow the installation of such tanks, therefore, the city cannot and will not prohibit such
installation provided the requirements of the ordinance are met. At this point, the Fire
Department has informed this office that the proposed site is acceptable and can meet these
requirements.
~~
Rodney J. ~1Za;
City Manager
Attachments:
Owasso Code of Ordinances Section 5
Ordinance #378
/" - Sec. 5-50 [
~ I~, .
Building Regulations ana ~.oaes
CHAPTER S
LIQUEFIED PETROLEUM GAS
Sec..5•-503
Section 5-501 Persons must comply with state law. +~
Section 5-502 Inspection; fee. ~j
Section 5-503 Loading into containers in excess of 250 pounds prohibited.
Section 5-504 Trucks not to operate on certain streets and highways; exceptions. ,~
Section 5-SQS Trucks to be properly labeled. '
Section 5-506 Trucks to be subject to certain rules and regulations. d
Section 5'-507 Driver to give notice of breakdown.
Section 5-508 Not to park, store, or keep the trucks within the city limits. "~
Section 5-509 Installation of LPG system for domestic use requires permit.
Section 5-510 Penalty.
SECTION 5'-501 PERSONS MUST COMPLY WITH STATE LAW. W
It is unlawful for any person, firm or corporation to manufacture, fabricate, .~
assemble, install, or repair any system, container, apparatus, or appliance to be used for
the transportation, storage, dispensing, or utilization of liquefied petroleum gas, or to '°
transport, handle, or store such gas, unless such person has complied with and complies
with all provisions of the law and ordinances relating thereto, and has any license or
permit which may be required by state law. Pamphlet Numher 58, Storage and
Handling of Liquefied Petroleum Gases issued by the National Fire Protection
Association, also adopted for the State of Oklahoma by the Oklahoma Liquefied
Petroleum Gas Board, shall have full force and effect within this city qnd is adopted
and incorporated herein by reference. Any violation of these rules and regulations shall
be deemed a violation of the ordinances of the city and shall be punished accordingly. ~
(Prior Code, Sec. 4-9)
State Law Reference: State liquefied petroleum gas board, regulations 52 O.S.
ei
Sections 420.1 et seq.
SECTION 5-502 INSPECTION; FEE.
All liquefied petroleum installations within the city, upon completion, shall be
inspected by the plumbing inspector, or by the gas inspector if a gas inspector is
appointed, and shall not be used by the occupants until approved by the inspector as
complying with this chapter and the rules and regulations adopted thereby. The fee for
such inspection shall be Ten Dollars ($10.00). (Prior Code, Sec. 4-10)
SECTION 5-503 LOADING INTO CONTAINERS IN EXCESS OF 250 POUNDS
PROHIBITED.
It is unlawful for any person, firm, or corporation to do any bulk loading into
approved (.C.C. containers whose capacity exceeds one thousand (1,000) pounds of
liquefied petroleum gases. In such an event transfer of gases will be made at least
thirty (30) feet from any building and not more than two (2) of the containers should be
on premises at same time. It is unlawful to unload of any railroad tank car, tank, truck
or trailer of liquefied petroleum gas within the city limits of the city. (Prior Code, Sec.
8-7; Ord. No. 378, f 988)
~
1989 Supplement Page 5-17
L .
C
~c ~
B]OK ,5087 racE 0523
684599
CITY of owASSO, oKLAHOMA
ORDINANCE NUMBER: 378
AN ORDINANCE RELATING TO PART FIVE BUILDING
' REGULATIONS AND CODES,•CHAPTER FIVE LIQUEFIED
PETROLEUM GAS, AMENDING SECTION 5-503-LOADING
INTO CONTAINERS IN EXCESS OF TWO HUNDRED FIFTY
POUNDS PROHIBITED-INCREASING THE SIZE OF
' CONTAINERS AUTHORIZED FOR LOADING LIQUEFIED
PETROLEUM GAS WITHIN THE CORPORATE LIMITS OF
THE CZTY, DECLARING AN EFFECTIVE DATE.
' BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
~ Section One: Section 5-503 - Loading Into Containers
In Excess of Two Hundred Fifty Pounds (250) Prohibited of
the Code of Ordinances of the City of Owasso, Oklahoma, be
and same hereby is amended to provide as follows, to-wit:
It is unlawful for any person, firm, or
corporation. to do any bulk loading into
approved Z.C.C. containers whose capacity
exceeds One Thousand (1000) pounds of
' liquefied petroleum gases. In such an event
transfer of gases will be made at least thirty
(30) feet from any building and not more than
two (2) of the containers should be on
~ premises at same time. It is unlawful to
unload of any railroad tank car, tank, truck
• or trailer of liquefied petroleum gas within
the city limits of the City.
' Section Two: That the provisions hereof shall, upon
passage, become effective thirty (30) days after the date of
first publication hereof as provided under the laws of the
State of Oklahoma.
' CITY OF OWASSO, OKLAHOMA
A Municipal Corporation
Attest: v ""' ~ `
Von E. Stockier, Mayor
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City Attorney
ORDINANCE NUMBER 459
CITY OF OWASSO, OKLAHOMA
AN ORDINANCE RELATING TO PART 5 BUILDING
REGULATIONS AND CODES, CHAPTER 5, LIQUIFIED
PETROLEUM GAS, SECTION 5-503, LOADING INTO
CONTAINERS IN EXCESS OF 250 POUNDS PROHIBITED
AMENDING SAME BY MODIFICATION OF SUCH PROVISIONS
IN TERMS OF MEASUREMENT AS WELL AS QUANTITY,
DECLARING AN EFFECTIVE DATE
BE TT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA THAT:
SECTION 1: Part 5, Building Regulations and Codes, Chapter 5, Liquified Petroleum
Gas, Section 5-503 -Loading Into Containers In Excess of 250 Pounds Prohibited, shall be
amended to provide as follows, to-wit:
SECTION 5-503: LOADING INTO CONTAINERS IN EXCESS OF 500
GALLONS PROHIBITED
It is unlawful for any person, firm, or corporation to do any
bulk loading into approved I.C.C. containers whose capacity
exceeds five hundred (500) gallons of liquified petroleum gases.
In such an event transfer of gases will be made at least ten (10)
feet from any building and not more than two (2) of the containers
should be on premises at same time. It is unlawful to unload any
railroad tank car, tank, truck or trailer of liquified petroleum
gas within the city limits of the city.
SECTION 2: This ordinance shall, upon passage, become effective thirty (30)
days from the date of first publication as provided by state law.
APPROVED this 16th day of March, 1993.
CITY OF OWASSO, OKLAHOMA
By:
Patricia K. Marlar, Mayor
~-
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
~oxarmuM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
' FROM: MII~E AUGUSTINE, OPWA DIRECTOR
' SUBJECT: CITY HALL ROOFING PROJECT -FINAL PAYMENT
' DATE: March 10, 1993
BACKGROUND:
' Staff presented to City Council a request for acceptance of the City Hall Roofing project and
authorization of final payment to Atwell Roofing Company, Inc. Staff recommended the
acceptance of the City Hall Roofing project from Atwell Roofing Company and the final
' payment of $4,680.00 be reduced by anon-disputed claim of $285.00 and further reduced by
a disputed claim of $840.00 for a final payment of $3,555.00, provided, the $840.00 be held
in reserve until the dispute was resolved. Council approved staff s recommendation at the
' March 2, 1993 Council meeting. The disputed claim was for the repair of the Fire Chief's
vehicle that was damaged during construction of the roof.
' CNA Insurance Company, representing Atwell Roofing, had been given a copy of the estimated
cost to repair Chief Allen's vehicle, which was $1,105.00. An insurance investigator was sent
to inspect the vehicle and review the damage. A CNA representative contacted staff stating the
' settlement for claimed damages would not be less than $840.00 and explained that the settlement
figure was calculated using a depreciation factor based on the age of the vehicle.
' CNA Insurance Company contacted staff on March 6, 1993 to inform the city that a check in
the amount of $864.50 had been mailed to settle the claim. The check was received on March
~ 8, 1993 (see attachment).
RECOMNIENDATION•
Staff recommends approval of a final payment to Atwell Roofing Company, Inc., in the amount
of $840.00.
ATTACHMENTS•
1. Copy of check from CNA Insurance Company.
~ CNA cNA Ptau
k,w n.co,.t~tea r.ir cnkaoo,nunae eases
laaulnp Oft
No. 18
Date of loss
CO -115118893 CZTY OF OWASSO - 1/20/9?
Work Comp. Ind From•TAru (Dates) In Payment of
FINAL SETTLEMENT OF ANY-AND ALL CLAIMS I
PAY TO THE '
ORDER OF HARRIS BANK Glencoe, Glencoe, Illinois Dolan • Cents ~
r ~ PAY.. ~aaao#~s864.5C'
CITY OF OWASSO
" ATTN: SHERRY BISHOP = ~%'~~`~ ~ '== ~ -.~
~ 207 S CEDAR ~yyl ~~„tij~.~.,~~
v ~A ASSO OK `'~ _ ;~
W 74055 ~ -,-_~:;~~;ii~~i. .-zs
VOID IF NOT CASHED IN SIX MONTHS FROM MONTH OF I$`
li' X 4 8 5 8 8 7 6 Il' ~: 0 7 1 9 2 2 2 2 7 ~: 0 4 ~~~ 2 2 9 ~~~ 4 9 3 ~~~ 2 II'
CWm Number pyk Cade ImureG
18 642950 BJ ATWELL ROOFING CO INC
Pnnx i Policy No. Claimant
To expedite handling of your claim, please include our claim number on alt future eo
rrespondence to us
Arr 03/04
~~18 ~642950BJ InATWELL ROOFING CO INC
bats Ot Loss I Total WC Ind to Date From-Thrv Dates Sufi/Dt I TRAN EXP Pay Amount
Code Code
01/20/93
•
SEND TO:
CITY OF OWASSO
ATTN: SHERRY BISHOP
207 S CEDAR
OWASSO OK
L
74055
J
Ref. No.
180304210254
G-59515-F
~
~ ~
~ 14858876 '°~
~. „
.
reuEr l~ co. au uswur of cu~oturit
utEar~itt I:~wlunr c0. au uoros of T><xes ow r•.e.a el.~k ~
couweu cutuuTr co. tfmNlxr~ Tectltur~i~ smncr<s. ~ 3/ 04/93 ~ 493 ~
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' TO:
' FROM:
' SUBJECT:
' DATE:
RODNEY J. RAY, CITY MANAGER
SHERRY BISHOP, CITY TREASURER
SUPPLEMENTAL APPROPRIATIONS
March 12, 1993
' BACKGROUND:
_ Fire Department
~ The fire chief s car was damaged during the roofing project at City Hall. The insurance
company for Atwell Roofing Company, CNA, has issued a check to the City of Owasso for
' settlement of the claim for damages to the car. In order to make budgeted funds available for
the repairs, a supplemental appropriation is needed.
' The estimate to paint the car is $1,105. The settlement amount was reduced for normal
depreciation due to the age of the vehicle. The check from CNA was for $864.50. The City
' will make up the difference between the actual cost of repairs and the amount allowed by the
insurance company.
Since payment was made to the City (rather than to a vendor for the repairs), the money must
go through the normal budget and payment process. Funds were not budgeted in the tire
department budget to pay for the repairs. Since the revenue was not anticipated either, the
expenditure increase is offset by the revenue increase with no effect on the general fund balance.
Park Department
~ Last year, the award of a park grant was anticipated and included in the 1992-93 fiscal year
budget. Notice of the grant was received and Council accepted the grant at the March 2, 1993
' Council meeting. After construction plans and bid documents are prepared, construction is
expected to be between August and October, during the 1993-94 fiscal year. The receipt of the
grant funds and expenditure for the project will be in the 1993-94 budget when it is presented
for Council approval in June.
The current year budget should be amended to delete the appropriation for the grant revenue and
expenditure.
RECOMMEENDATION•
Staff recommends approval of a general fund budget amendment to:
increase other revenue by $864,
increase fire department expenditures by $864,
decrease grant revenue by $25,000, and
decrease park department expenditures by $40,000.
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR AND CITY COUNCIL
OWASSO, OKLAHOMA
MIKE AUGUSTINE, OPWA DIRECTOR
1976 CHEVROLET AMBULANCE - DOC VAN
March 12, 1993
The 1976 Chevrolet ambulance that had been used by the Fire Department as an ambulance and the Street
Department for transportation of the DOC workers needs repairs to keep it operational for use by other
~ departments. The ambulance has an estimated value of approximately $650.00 in its current condition.
One major repair item is the engine which needs to be rebuilt or replaced. The cost to rebuild the engine
is between $650.00 to $800.00 for parts only and to purchase a new engine it would cost approximately
' $1,500.00. Another major repair area is the vehicle's frame which is showing signs of metal fatigue
(cracks in the frame). The frame could be spot welded to repair some of the cracks but if there are too
many cracks a used frame would need to be purchased. A used frame is estimated to cost between
$750.00 to $1300.00, if one can be found.
Any repairs made to the ambulance would not appreciate its value nor would it guarantee its reliability.
' This vehicle has served its purpose but due to its age it is not practical to make repairs which would cost
more than it is worth. Staff is in agreement that the ambulance should be declared surplus and disposed
of as soon as possible.
The City Code requires that any piece of city property that has a value of more than $500.00 requires the
approval of the City Council to declare the property surplus.
RECOMMENDATION:
Staff recommends that the Council declare surplus a 1976 Chevrolet vehicle previously used as an
ambulance and DOC transport vehicle.
ATTACHMENT:
Memorandum from Ralph Griffin dated March 10, 1993.