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Home My WebLink About1993.01.05_OPWA AgendaNOTICE OF PUBLIC MEETING The Owasso Public Works Authority will meet in a regular session on Tuesday, January 5, 1993 at 7:00 p.m. in the Council Chambers at the Community Center, 301 South Cedar, Owasso, Oklahoma. Notice filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, December 30, 1992 0 J Buchanan, City Clerk AGENDA 1. Call to Order. 2. Flag Salute. 3. Roll Call. 4. Request approval of the minutes from the regular meeting on December 15, 1992. Attachment No. 4 5. Request approval of claims. Attachment No. 5 Owasso Public Works Authority Page Two January 5, 1993 6. Consideration and appropriate action relating to a request for Trustee approval of the expenditure of funds to test the lead and copper content of water distributed through the Owasso water distribution system. Mr. Augustine Attachment No. 6 The staff will recommend Trustee approval of an expenditure of $3,000 to the Oklahoma State Health Department for the purpose of testing water samples as required by the Environmental Protection Agency. 7. Consideration and appropriate action relating to a Presentation of Independent Financial Audit for FY 1991 -92 Owasso Public Works Authority. Ms. Bishop Mr. Legener See Enclosure E- The staff will recommend Council receive the audit report and direct staff to file the audit report with the necessary ' agencies as required by law. 1 Report from O.P.W.A. Manager. 9. Report from O.P.W.A Attorney. Owasso Public Works Authority Page Three January 5, 1992 10. Unfinished Business. 11. New Business. 12. Adjourn. i u OWASSO PUBLIC WORKS AUTHORITY DECEMBER 15, 1992 On Tuesday, December 15, 1992 the Owasso Public Works Authority met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 11, 1992. ITE? 1: CALL TO ORDER. The meeting was called to order at 7:35 p.m. with Chairman Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was held during the City Council meeting preceding this meeting. ITEM 3• ROLL CALL. PRESENT: Patricia Marlar, Chairman Jason Gittelman, Vice Chairman John Phillips, Trustee Bob Randolph, Trustee Rodney J. Ray, City Manager Ronald D. Cates, O.P.W.A. Attorney Marcia Boutwell, Deputy City Clerk /Secretary ABSENT: James Smalley, Trustee Jane Buchanan, Secretary A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR MEETING ON DECEMBER 1, 1992. A motion was made by B. Randolph, seconded by J. Phillips, to approve the minutes as written, by reference hereto. AYE: Randolph, Phillips, Gittelman, Marlar ' NAY: None MOTION: Carried 4 -0 OWASSO PUBLIC WORKS AUTHORITY DECEMBER 15, 1992 ITEM 5: REQUEST APPROVAL OF THE CLAIMS A motion was made by J. Phillips, seconded by B. Randolph, to approve the claims as follows: (1) $21,956.65 and (2) Payroll $18,840.07. AYE: Phillips, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4 -0 ITEM 6: REPORT FROM O.P.W.A. MANAGER. None ITEM 7: REPORT FROM O.P.W.A. ATTORNEY. None ITEM 8: UNFINISHED BUSINESS. None ITEM 9: NEW BUSINESS. None ITEM 10: ADJOURN. With there being no further business to be brought before the Trustees, a motion was made by J. Phillips, seconded by B. Randolph, to adjourn. AYE: Phillips, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4 -0 Meeting was adjourned at 7:37 p.m. Jane Buchanan, Secretary Patricia K. Marlar, Chairman 0 0 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 12/3';92 13:23:47 A/P CLAIMS REPORT APAPVR PAGE: PO ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - - - AMOUNT - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND ------------------------------ 931357 BRICKER & ASSOC REFUND /OVERPAYMENT 7.94 931359 SWAN TRAILS CONDO REFUND /OVERPAYMENT 53.98 931372 OPWA RECYCLE CErITER REIMB CA(;H DRAWER 1,806.76 DEPARTMENT TOTAL = = = => 1.868.68 OP'-lA ADMINISTRATION 930024 CPS BUSINESS LTC & ASSIST FEE 217.00 930292 MEMBER SERVICE LIFE MONTHLY FEES 33.00 9-31185 ALEXANDER BATTERY BATTERY PACK 63.67 '312 °6 "31- '3REr ': T SERVICES, INC COLLECT I ONS 27.95 013-113u8 DELOITTE & TOUCHE ARBITRAGE CALCULATION 1,000.00 931309 SUBURBA ^+ LFFICE SUPPLY SUPPLIES 49.20 931335 BUSINESS COMPUTER CENTER PROGRAM UPDATE 525.00 931342 MEMBER SERVICE LIFE ANNUAL FEE /PRE TAX 66.00 931371 TREASURER PETTY CASH REIMB PETTY CASH 160.93 931408 AT &T 11/92 USE .79 DEPARTMENT TOTAL =___. 2,'43.54 WATER 930974 WATER PROCUCTS INC WATER METERS 8,743.7S 0/31263 KENNY MORGAN METER READER 8.77 931264 OSCAR MCLAURIN METER READER 207.00 931265 BOBBY TAYLOR METER READER 351.00 931,'93 KIMBALL ACE HARDWARE SUPPLIES 89.62 931299 WATER PRODUCTS INC SUPPLTES 1,516.84 931304 BOBBY TAYLOR METER READER 191.10 931305 STEVE P.TCHARDSO ^i METER READER 98.55 931306 MICHAEL MILLER METER READER 102.60 931307 MICHAEL KAISER METER READER 160.65 931362 ROBERT M BUCKLES METER READER 314.10 931_'•63 ROGER STE`;ENS METER READER 1111.15 931371 TREASURER PETTY CASH REIMB PETTY CASH 30.16 031407 CTTY UTILITY SERVICE 1'/92 USE 56,023.74 931410 SOUTHWESTEPN BELL TELE. 11/92 PLEXAR 93.12 931411 PSO 11/92 USE :01.80 DEPARTMENT TOTAL WASTEWATER 0 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 12/31/92 13:23:47 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------ - - - - -- 931290 SMITH & LOVELESS 931291 HUGHES !UMBER CO 931292 8 &M CLEANING SUPPLIES 931293 KIMBALL ACE HARDWARE 931294 ADVAtiCED CHEMICAL 91297 BT OCYCLE 931371 TREASURER PETTY CASH 931408 AT &T 931409 OKLA NATURAL GAS 931410 SOUTHWESTERN BELL TELE. 931411 PSO DCOAgTMCNIT TOTAL REFUSE CCLL ECT I!3r:= -------------------- - - - - -- SUPPLIES SUPPLIES SUPPLIES SUPPLIES GAS CHLORINE SUBSCRIPTION RENEWAL REIMB PETTY CASH 11/92 USE 11/92 USE 11/92 PLEXAR 11/92 USE 9'1210 CI NT AS C0 c P. UNIFORM RENTAL 931261 GELLCO SAFFETY SHOES UNIFORMS 031325 SUBURBt ".' OFFICE SUPPLY SUPPLIES 9 13?0 r:P"ly NAVY SURPLUS RAINSUITS 0 WILLIA".= ::_FUSE EQUIPMENT PARTS 9313 - ?ETTY CASH REIMB PETTY CASH x'3137' WASTE - -" EI"ENT CO 11192 COMM WASTE TOTAL REC-y "L �:7 rE�JT`P ------------------- - - - - -- 931210 CINT.AS CRP. 931 _ "'n'C' _ =CTRIC SUPPLY 1' 0' ' `: ^FFICE SUPPLY L'��- ._ �. V 31 -7: - J aV _ • 1 93i 711 7 WAS '^ANAGEMENT CO 91' 1� �C!t1T . EST =RN BELL TELE. 931411 PSO DEp.RT�cN- TOTAL = == r fr:n 7 -:TA - - - -;. UNIFORM RENTAL SUPPLIES SUPPLIES KEYBOARD 11/922 COMM WASTE 11/92 PLEXAR 11/92 USE 143.03 22.93 113.40 94.88 379.22 58.00 5.88 4.31 175.30 248.51 5,085.31 6,330.77 149.75 219.30 106.78 47.89 890.00 7.77 15,7311.00 17,t52-'.49 35.50 71.52 136.80 119.00 1,3 °5.00 24.16 118.70 1,890.68 97,530.11 ri OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/12/92 APPROVED: 01/05/92 Chairman i Trustee ° °4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 12/26/92 DEPARTMENT AMOUNT kxxxxxx Water 3,119.82 j�.`►�'j::•.'%'} ?vi •:'v}i': '�i:{i\ ••.:.,' :T:i }[.. , .:i;flt:� .ii4Y�<:ir:Y: }:i'F,. {: {:f} • •' r• :' •i�: :. - : :.4!A:::•:ti•: .:v.. Jv.... {:•:. {. } ::: •.. . :., .. • \:}r:>:::: {yii::• } } i:: \i: }: ?r�:. }! Refuse 3,248.37 �i •�.. }..' v1�� :::'Li ., w. :...,w.,vwxr:.:.r.,,{•:.wC•wQ• •' •} ..... J4: ii::'. 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APPROVED: 01/05/93 Chairman Trustee r MEMORANDUM 1 1 1 1 IP 1 1 1 1 1 1 1 TO: CHAIRPERSON AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: MIKE AUGUSTINE, OPWA DIRECTOR SUBJECT: LEAD AND COPPER TESTING OF DRINKING WATER DATE: December 28, 1992 BACKGROUND: The Environmental Protection Agency (EPA) finalized the Lead /Copper Rule, June 1991, which requires all public water supply systems to monitor the levels of lead and copper in drinking water. As a result of this rule cities having a population between 3301 and 50,000 are required to collect 60 water samples in the six month monitoring period that started in July, 1992. The Lead and Copper Rule requires that samples be collected from homes which are targeted as those being most likely to have lead and copper problems. This includes homes with lead service lines and /or plumbing or homes built since 1982 which have copper lines with lead solder. In order to comply with this rule 60 volunteers were recruited to participate in this testing program. On December 9, 1992 sample bottles were delivered to the 60 homes that volunteered for the program and the bottles were picked up on December 10, 1992 and delivered to the Oklahoma State Department of Health in Oklahoma City. The fee for lead /copper analysis by the Oklahoma State Department of Health is set at $25.00 per sample. The lead /copper testing rule requires that 60 samples be analyzed for two six month monitoring periods which will require a total analysis of 120 samples for a total cost of $3,000.00 for this fiscal year. I �li�l� I►`C!� The $3,000.00 for the lead /copper testing program was not provided for in the current budget. However, there are funds in the Water Department's budget that can be allocated for the testing due to the water tower painting project being budgeted at a cost of $43,860.00 and bid at a cost of $23,419.00. This allocation will not have a negative impact on the overall Water Department budget. MEMORANDUM LEAD /COPPER TESTING December 28, 1992 Page 2 RECOMMENDATION: It is the recommendation of staff that the Trustees authorize the expenditure of $3,000.00 to the Oklahoma State Department of Health for the purpose of testing water samples as required by the Environmental Protection Agency. ATTACHMENTS: ' 1. Charles Nicholson's memo to Mike Augustine dated December 11, 1992. 2. Letter from Oklahoma State Department of Health dated May 29, 1992. 3. Charles Nicholson's memo to Trustees dated May 4, 1992. r 1 MEMORANDUM IBACKGROUND: MIKE AUGUSTINE PUBLIC WORKS DIRECTOR CHARLES A. NICHOLSON JR., WATER & WASTEWATER DIRECTOR LEAD & COPPER SAMPLING REQUIREMENT December 11, 1992 Studies have determined that excessive exposure to lead can cause serious health problems. This is especially true in children and pregnant women. Therefore, in June 1991, the Environmental protection agency (EPA) finalized the Lead /Copper Rule which requires all public water supply systems to monitor the levels of ' lead and copper in drinking water. As a result of this rule, the City having a population from 3301 to 50,000 is required to collect 60 water samples in the six month monitoring period that started in July, 1992. The Lead and Copper Rule requires that samples be collected from homes which are targeted as those being most likely to have lead and copper problems. This includes homes with lead service lines and /or plumbing or homes built since 1982 which have copper lines with lead solder. In order to comply with this rule approximately 200 questionnaires were sent out to potential customers in order to receive the 60 volunteers that were needed. From 200 questionnaire sent out 60, homes where selected that where built in the Owasso area since 1982. On December 9, 1992 sample bottles were delivered to the 60 homes that volunteered for program and bottles were picked up on December 10, 1992. Samples were delivered to the State Department Of Health in Oklahoma City, for lead /copper analysis. RFMnPVC-- - The fee for lead /copper analysis by the OSDH is set at $25.00 /sample, therefore, the total cost for the analysis for the 60 samples will be $1,500.00. The lead /copper rule requires that 60 samples be analyzed for two six month monitoring periods which will require a total analysis of 120 samples the cost will be $25.00 /sample for a total of $3,000.00, for this fiscal year. tIn the budgeting process for the fiscal year 1992 -93 no provision was made to cover the cost for lead /copper analysis, Therefore, I would recommend that $3',000.00 be transferred from budget line item 5330 to budget line item 5310 in order to cover the cost of these analysis. And that the Owasso Public Works Authority approve the expenditure of $3,000, for these services. TO: FROM: SUBJECT: ' DATE: IBACKGROUND: MIKE AUGUSTINE PUBLIC WORKS DIRECTOR CHARLES A. NICHOLSON JR., WATER & WASTEWATER DIRECTOR LEAD & COPPER SAMPLING REQUIREMENT December 11, 1992 Studies have determined that excessive exposure to lead can cause serious health problems. This is especially true in children and pregnant women. Therefore, in June 1991, the Environmental protection agency (EPA) finalized the Lead /Copper Rule which requires all public water supply systems to monitor the levels of ' lead and copper in drinking water. As a result of this rule, the City having a population from 3301 to 50,000 is required to collect 60 water samples in the six month monitoring period that started in July, 1992. The Lead and Copper Rule requires that samples be collected from homes which are targeted as those being most likely to have lead and copper problems. This includes homes with lead service lines and /or plumbing or homes built since 1982 which have copper lines with lead solder. In order to comply with this rule approximately 200 questionnaires were sent out to potential customers in order to receive the 60 volunteers that were needed. From 200 questionnaire sent out 60, homes where selected that where built in the Owasso area since 1982. On December 9, 1992 sample bottles were delivered to the 60 homes that volunteered for program and bottles were picked up on December 10, 1992. Samples were delivered to the State Department Of Health in Oklahoma City, for lead /copper analysis. RFMnPVC-- - The fee for lead /copper analysis by the OSDH is set at $25.00 /sample, therefore, the total cost for the analysis for the 60 samples will be $1,500.00. The lead /copper rule requires that 60 samples be analyzed for two six month monitoring periods which will require a total analysis of 120 samples the cost will be $25.00 /sample for a total of $3,000.00, for this fiscal year. tIn the budgeting process for the fiscal year 1992 -93 no provision was made to cover the cost for lead /copper analysis, Therefore, I would recommend that $3',000.00 be transferred from budget line item 5330 to budget line item 5310 in order to cover the cost of these analysis. And that the Owasso Public Works Authority approve the expenditure of $3,000, for these services. Joan K. Leavitt, M.D. Commissioner Board of Health John B. Carmichael, D.D.S. President Ernest D. Martin, R.Ph. Vice President Burdge F. Green, M.D. Secreta rtTreasurer May 29, 1992 Gordon H. Deckert, M.D. Dan H. Fieker, D.O. Linda M. Johnson, M.D. Waker Scott Mason, III Lee W. Paden Mr. Charles A. Nicholson, Jr. Water Department Director City of Owasso P.O. Box 180 Owasso, Oklahoma 74055 Re: Lead and Copper Site Plan PWSID No. 3007218 Dear Mr. Nicholson: OKLAHOMA STATE DEPARTMENT OF HEALTH 1000 NE TENTH OKLAHOMA CITY, OK 73117-1299 AN EQUAL OPPORTUNnY EMPLOYER We have reviewed the materials which were submitted by the City of Owasso for lead and copper sampling sites and have determined it to be acceptable. If due to unusual circumstances, you have to make substitutions for these sites, please notify us in writing of the reason. We appreciate your prompt attention in implementing this part of the new drinking water regulations. Sincerely, oa COL, Rebecca Poole Lead and Copper Coordinator Water Quality Service cc: Kay Coffey, P.E., PWS District Engineer Ray Bishop, Tulsa City- County Health Department Jack Walling, R.S., District Sanitarian 1 ' MEMORANDUM ' TO: OWASSO PUBLIC WORKS AUTHORITY CHAIRMAN AND TRUSTEES ' FROM: CHARLES A. NICHOLSON JR., WATER & WASTEWATER DIRECTOR ' SUBJECT: LEAD AND COPPER REGULATIONS DATE: MAY 4, 1992 ' BACKGROUND: "Oklahoma State Department of Health Lead and Copper Regulations ", ' what does this mean to the community of Owasso? In essence, the new Lead and Copper Regulations will be effective ' for our community July 1, 1992. It will involve comprehensive participation not only from the OPWA employees, but also the City of Owasso managerial employees and residents of the community. The Oklahoma State Department of Health requires that communities with a population between 10,001 to 100,000 are required to collect samples from 60 individual residential customers within a six month period commencing July 1, 1992. The Lead and Copper Regulation requires that samples be collected from homes which are targeted as those being most likely to have lead and copper problems. This includes homes with lead service lines, plumbing and /or homes built since 1982 which have copper lines with lead soldering. The Lead /Copper Rule requires that all sampling sites be classified as Tier 1 sites, if possible. The two types of homes which are classified as Tier 1 are single family homes constructed after 1982 containing copper pipes with lead solder or single family homes with lead service lines. If it is impossible to obtain enough homes fitting the criteria, then a Tier 2 structure may be used. w Structures which are multi - family or non - residential with lead service lines or built since 1982 containing copper pipe with lead solder are considered Tier 2. There should not be a problem in finding enough homes in the Owasso community that meet the Tier 1 conditions. ' As quoted from the Lead and Copper Regulation for public water supplies, "The action level for copper is violated if the 90th percentile of the samples collected during any six -month monitoring period is greater than 1.3 mg /1. The action level for lead is violated if the 90th percentile of samples collected during any six -month monitoring period is greater than 0.015 mg /1." Owasso Public Works Authority Chairman and Trustees May 4, 1992 Page 2 If the previously stated limitations are exceeded, the Regulation requires that corrosion control treatment be initiated. This means that treatment may include alkalinity and pH adjustment, calcium hardness adjustment and /or additions of phosphate or silicate based corrosion inhibitors. This would not be a direct expense to the City of Owasso because we purchase our water from the City of Tulsa and would be a requirement they must meet in order to deliver water to our community. It should be noted however, if violation should occur, the homeowners may be required to replace all service lines and /or plumbing. r COMMENTS: As a result of this Regulation, the City will be required to solicit residential customers as well as train them in proper procedures of collecting lead and copper samples. In addition, this Regulation will add a cost burden to the OPWA Water Department in respect to cost of analysis, cost in mailing of samples to the Oklahoma State Department of Health and /or transporting them to the 0klahoma State Department of Health laboratory. The Regulation could also require that the OPWA Water Department replace all residential customer services which were installed prior to 1982 that used copper lines from the service line to the meters and do not meet the lead and copper requirements. CAN:sm