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Home My WebLink About1993.02.02_OPWA Agendac t NOTICE OF PUBLIC MEETING The Owasso Public Works Authority will meet in regular session on Tuesday, February 2, 1993 at 7:00 p.m. in the Council Chambers at the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma. Notice filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 29, 1993. K, NO M.-Boutwell, Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of January 19, 1993 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority February 2, 1993 Page 2 6. Consideration and Appropriate Action Relating to the Acceptance of the Water Tower Painting Project from Sefco, Inc. and Authorizing Final Payment of $23,419.00 to Sefco, Inc Mr Augustine Attachment #6 Staff will recommend that the Trustees accept the water tower painting project and authorize final payment of $23,419.00 to Sefco, Inc. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business Owasso Public Works Authority February 2, 1993 Page 3 11. Adjournment 1 ' OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, January 19, 1993 The Owasso Public Works Authority met in regular session on Tuesday, January 19, 1993 at in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 15, 1993. ' ITEM 1: CALL TO ORDER 1 Chairperson Marlar called the meeting to order at 7:03 p.m. ITEM 2: FLAG SALUTE The flag salute was led by Chairperson Marlar. ITEM 3: ROLL CALL PRESENT: Patricia Marlar, Chairperson ' John Phillips, Trustee Bob Randolph, Trustee Rodney J Ray, City Manager ' Ronald D Cates, OPWA Attorney Marcia Boutwell, Secretary ' ABSENT: Jason Gittelman, Vice Chairperson James Smalley, Trustee tA quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR ' MEETING ON JANUARY 5. 1993 Bob Randolph moved to approve the minutes as written, by reference hereto; seconded by John Phillips. AYE: Randolph, Phillips, Marlar NAY: None IMotion carried 3 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS ' John Phillips moved, seconded by Bob Randolph, to approve the following claims and addendum as submitted: (1) $5,069.57 and (2) Payroll $18,694.90. 1 Owasso Public Works Authority AYE: Phillips, Randolph, Marlar NAY: None Motion carried 3 -0. January 19, 1993 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE AUTHORIZATION FOR THE SOLICITATION OF BIDS TO PROVIDE REFUSE SERVICE TO THE CITY'S COMMERCIAL CUSTOMERS Mr Augustine presented this item, stating that the Trustees, at their December 5, 1992 meeting, authorized staff to develop bid documents for the commercial refuse collection service and requested that staff present the proposed bid documents for discussion and authorization to solicit bids at the second meeting in January 1993. A proposed bid packet was included as a part of the agenda packet for Trustee review and action. Following discussion, John Phillips moved, seconded by Bob Randolph, to authorize for the solicitation of bids to provide refuse service to the City's commercial customers, with the following amendments made to the proposed Commercial Refuse Collection Contract: Under Item 7. INDEMNIFICATION, strike "- -the use of any of the equipment or personal property required in--"-, Under Item 8. INSURANCE, between paragraphs 1 & 2 add another paragraph which reads "The Supplier shall provide and maintain insurance to protect the City of Owasso and Owasso Public Works Authority from claims arising under the Comprehensive Environmental Response, Compensations and Liability Act, 49 U.S.C. Section 9601, et. seq. or any amendments thereto, relating to the disposal of refuse. " AYE: Phillips, Randolph, Marlar NAY: None Motion carried 3 -0. ITEM 7: PRESENTATION OF DATA RELATING TO UTILITY CUSTOMERS LOCATED OUTSIDE OF THE CORPORATE LIMITS At the January 5, 1993 meeting, Vice Chairperson Gittelman requested that the Trustees review non - resident water rates and the financial impact of the current rate structure on non - residents; N 7 L I� w 1 1 1 1 Owasso Public Works Authority January 19, 1993 and Chairperson Marlar instructed staff to research and prepare a report for the Trustees to review in this matter. Mr Ray presented the report, stating that using the data gathered, an increase in rates for all customers would be required if the existing revenue stream was reduced by a rate reduction to out -of -city customers. To achieve that goal the average user in the system would see an increase of approximately $1.15 per month to cover the rate reduction. Staff also researched rates charged by area Rural Water Districts for the purpose of comparing them to the City's non - resident rates. No action was requested on this item and no further action will be taken unless a Council member wishes it placed on a future agenda for action. ITEM 8: REPORT FROM OPWA MANAGER No report. ITEM 9: REPORT FROM OPWA ATTORNEY No report. ITEM 10: UNFINISHED BUSINESS None ITEM 11: NEW BUSINESS None ITEM 12: ADJOURNMENT Bob Randolph moved, seconded by John Phillips to adjourn. AYE: Randolph, Phillips, Marlar NAY: None Motion carried 3 -0 and the meeting was adjourned at 7:25 p.m. Marcia Boutwell, Secretary 3 Patricia K Marlar, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 1/28/93 16:26:54 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ------------------- - - - - -- ----------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 931558 OPWA RECYCLE CENTER DEPARTMENT TOTAL = = =_> OPWA ADMINISTRATION ------------------------ - - - - -- REIMB CASH DRAWER 930292 MEMBER SERVICE LIFE MONTHLY FEES 931358 PRINTED PRODUCTS INC UTILITY BILLS 931464 J.P. HOGAN INSURANCE INSURANCE 931512 SUBURBAN OFFICE SUPPLY SUPPLIES DEPARTMENT TOTAL = = = => APAPVR PAGE: AMOUNT -- ------- - - - - -- 1,057.66 1,057.66 33.00 789.26 7,881.50 43.37 8,747.13 WATER ------------------------------ ADVANCED CHEMICAL GAS CHLORINE 379.22 931448 BOBBY TAYLOR METER READER 344.70 931449 OSCAR MCLAURIN METER READER 208.35 931452 ROBERT M BUCKLES METER READER 110.70 931463 OK STATE DEPT HEALTH LEAD & COPPER ANALYSIS 1,500.00 931484 WATER PRODUCTS INC SUPPLIES 838.93 931490 SUBURBAN OFFICE SUPPLY SUPPLIES 27.09 931494 KIMBALL ACE HARDWARE SUPPLIES 130.69 931496 MCCAW COMMUNICATIONS PAGER RENTAL 21.95 931559 TREASURER, PETTY CASH REIMB PETTY CASH 1.07 931584 PSO 12/92 USE 152.84 931586 SOUTHWESTERN BELL TELE. 12/92 PLEXAR 91.66 931587 CITY UTILITY SERVICE 12/92 USE 56,794.40 DEPAPTMENT TUFAL =___> 60,222.38 WASTEWATER ----- --- ------------- --------- 931491 ADVANCED CHEMICAL GAS CHLORINE 379.22 931492 WATER PRODUCTS INC SUPPLIES 146.92 931494 KIMBALL ACE HARDWARE SUPPLIES 144.84 931495 WASTE MANAGEMENT CO SLUDGE DISPOSAL 75.60 931496 MCCAW COMMUNICATIONS PAGER RENTAL 43.90 931509 IRBY CO PARTS 36.00 931519 WAL -MART SUPPLIES 25.34 931559 TREASURER PETTY CASH REIMB PETTY CASH S.14 D REFUSE COLLECTIONS 931412 CITY OF OWASSO 119.80 931428 WASTE MANAGEMENT OF OKLA OWASSO PUBLIC WORKS AUTHORITY 931486 1/28/93 16:26:54 A/P CLAIMS REPORT APAPVR PAGE: PO # - -- VENDOR ------------------- - - - - -- ------------------- DESCRIPTION - AMOUNT - - - -- ------- - - - - -- 931583 OKLA NATURAL GAS 12/92 USE 76.62 931584 PSO 12/92 USE 5,959.72 931S86 SOUTHWESTERN BELL TELE. 12/92 PLEXAR 245.52 931596 LDCC INC 12/92 USE 1.12 DEPARTMENT TOTAL =___> 7,139.94 REFUSE COLLECTIONS 931412 CINTAS CORP. UNIFORM CLEANING 119.80 931428 WASTE MANAGEMENT OF OKLA TIP FEES 2,096.99 931486 WASTE MANAGEMENT CO 12/92 COMM WASTE 15,577.50 931S23 M.E.T. 3 QTR ASSESMENT 1,074.80 DEPARTMENT TOTAL = = = => 18,869.09 RECYCLE CENTER 931412 CINTAS CORP. UNIFORM CLEANING 28.40 931428 WASTE MANAGEMENT OF OKLA TIP FEES 75.43 931486 WASTE MANAGEMENT CO 12/92 COMM WASTE 825.00 931559 TREASURER PETTY CASH REIMS PETTY CASH 23.18 931584 PSO 12/92 USE 176.99 931586 SOUTHWESTERN BELL TELE. 12/92 PLEXAR 22.70 DEPARTMENT TOTAL = = = => 1,151.70 FUND TOTAL = = = => 97,187.90 9 i OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/23/93 APPROVED: 02/02/93 Chairman Trustee Trustee MEMORANDUM TO: CHAIRPERSON AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: MIKE AUGUSTINE, OPWA DIRECTOR SUBJECT: WATER TOWER PAINTING PROJECT DATE: January 28, 1993 IBACKGROUND: ' The 96th Street Water Tower Painting Project was awarded by the Trustees to Sefco, Inc. at the September 1, 1992 meeting. The awarded contract was in the amount of $23,419.00 and contained a one year guarantee of the workmanship and materials used. The project was inspected by Terry O'Donnell, Water Department, and Charles Nicholson, Wastewater, during all phases of tower preparation and painting. Upon completion of the painting staff conducted a final inspection of the project and determined that there were areas on the tower that required attention before staff would accept the project. Sefco completed the required rework on approximately January 15, 1993. Staff conducted a final inspection on January 22, 1993 and found that the project met the specifications of the city. COST/FUNDING: The FY 1992 -93 OPWA Water Department Operating Budget, "Other Services and Charges" contains $43,000.00 for this project. RECOMMENDATION: Staff recommends to the Trustees' to accept the water tower painting project from Sefco, Inc. and to authorize final payment in the amount of $23,419.00. ATTACHMENT: Charles Nicholson's memorandum to Mike Augustine MEMORANDUM TO: FROM: SUBJECT: DATE: MIKE AUGUSTINE, OPWA MANAGER CHARLES A. NICHOLSON JR_, WATER & WASTEWATER DIRECTOR 2 MILLION GALLONS WATER TOWER EXTERIOR PAINTING January 25, 1993 On January 22, 1993, Terry O'Donnell and myself reinspected the Two Million Gallon Water Tower surface for quality of painting and have found the surface to meet the specification required for by the City of Owasso. If you have any questions regarding this matter please feel free to contact me.