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Home My WebLink About1993.02.16_OPWA AgendaNOTICE OF PUBLIC MEETING The Owasso Public Works Authority will meet in regular session on Tuesday, February 16, 1993 at 7:00 p.m. in the Council Chambers at the Owasso Community Center, 301 South Cedar, Owasso, Oklahoma. ■ Notice filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, February 12, 1993. II ii f 1P t Marcia Boutwell, City Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of February 2, 1993 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority February 16, 1993 Page 2 6. Consideration and Appropriate Action Relating to an Agreement Between the Owasso Public Works Authority and Rogers County Rural Water District #3, Providing for the Purchase of Certain Portions of the Water District's Service Area Mr Ray Attachment #6 Staff will recommend Trustee approval of the Agreement, authorization of the Chairperson to execute the necessary documents, and the expenditure of $49,750.00 to the District as compensation for the service area. 7. Consideration and Appropriate Action Relating to a Presentation Regarding the Continuation of a Yardwaste Separation Program Mr Augustine Mr Knebel Staff will present a report outlining options available to the Trustees relative to the yardwaste separation program and recommending continuation of this program and the construction of a compost site. 8. Consideration and Polycarts Mr Augustine Appropriate Action Relative to a Request to Purchase 100 Red 1 Staff will recommend Trustee approval of the expenditure of $6100.00, payable to , Williams Refuse Company, for the purchase of 100 red polycarts for use in the yardwaste separation program. 71 Owasso Public Works Authority February 16, 1993 Page 3 9. Consideration and Appropriate Action Relating to a Request for Authorization to Solicit Bids for the Purchase of Yardwaste Collection Bags Mr Augustine Staff will recommend that the Trustees authorize the solicitation of bids for 40,000 yardwaste collection bags for delivery in July 1993. 10. Report from OPWA Manager 11. Report from OPWA Attorney 12. Unfinished Business 13. New Business 14. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 2, 1993 The Owasso Public Works Authority met in regular session on Tuesday, February 2, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 29, 1993. ITEM 1: CALL TO ORDER Chairperson Marlar called the meeting to order at 8:18 p.m. ITEM 2: FLAG SALUTE ' The flag salute was held during the Owasso City Council meeting preceding this meeting. ITEM 3: ROLL CALL ' PRESENT ABSENT STAFF Patricia Marlar, Chairperson Rodney J Ray, City Manager ' Jason Gittelman, Vice Chairperson Ronald D Cates, Attorney John Phillips, Trustee Marcia Boutwell, Secretary Bob Randolph, Trustee tJim Smalley, Trustee A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JANUARY 19. 1993 ' REGULAR MEETING John Phillips moved to approve the minutes as written, by reference hereto; seconded by Jason Gittelman. AYE: Phillips, Gittelman, Randolph, Smalley, Marlar NAY: None Motion carried 5 -0. Owasso Public Works Authority February 2, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Jim Smalley, to approve the following claims as submitted: (1) $97,187.90 and (2) Payroll $17,812.21. AYE: Phillips, Smalley, Randolph, Gittelman, Marlar NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ACCEPTANCE OF THE WATER TOWER PAINTING PROJECT FROM SEFCO. INC. Mr Augustine presented this item stating that the Trustees, at their September 1, 1992 meeting, awarded the bid for the water tower painting project to Sefco, Inc. The contract was in the amount of $23,419.00 and contained a one year guarantee of the workmanship and materials used. Upon completion of the painting, staff conducted an inspection of the project and determined that there were areas on the tower that required attention before staff would accept the project. The required rework was completed January 15, 1993 and staff conducted a final inspection on January 22, 1993 and found that the project met the specifications of the City. Jim Smalley moved to accept the project, authorize final payment, and begin the one -year maintenance bond period. Motion was seconded by John Phillips. AYE: Smalley, Phillips, Randolph, Gittelman, Marlar NAY: None I Motion carried 5 -0. ' ITEM 7: REPORT FROM OPWA MANAGER No report. ' ITEM 8: REPORT FROM OPWA ATTORNEY No report. ITEM 9: UNFINISHED BUSINESS ' None t 2 ' Owasso Public Works Authority ITEM 10: NEW BUSINESS None ITEM 11: ADJOURNMENT John Phillips moved, seconded by Jason Gittelman to adjourn. AYE: Phillips, Gittelman, Randolph, Smalley, Marlar NAY: None Motion carried 5 -0 and the meeting was adjourned at 8:23 p.m. Marcia Boutwell, Secretary 3 February 2, 1993 Patricia K Marlar, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 2/11/93 15:48:44 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- ------------------- - - - - -- ----------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 931650 OPWA RECYCLE CENTER REIMB CASH DRAWER 931688 RICHARD WISSINGER REFUND DEPARTMENT TOTAL OPWA ADMINISTRATION ------------------------ - - - - -- APAPVR PAGE: AMOUNT - - - - -- ------ - - - - -- 930023 RONALD D CATES RETAINER /SERVICES 930024 CPS BUSINESS, INC. LIC & ASSIST FEE 930043 US POSTMASTER UTILITY BILL POSTAGE 931505 HAMILL CO. WORK ORDERS 931631 CELLULAR ONE -TULSA 1/93 USE 931648 TREASURER PETTY CASH REIMB PETTY CASH 931683 CSC CREDIT SERVICES, INC SERVICES DEPARTMENT TOTAL = = = => WATER 931520 BOBBY TAYLOR 931521 MICHAEL KAISER 931522 MICHAEL MILLER 931524 DAVID HARRIS 931526 LOYD LEACH 931604 CINTAS CORP. 931645 KIMBALL ACE HARDWARE 931673 CITY GARAGE 931674 CITY GARAGE 931679 MCCAW COMMUNICATIONS 931682 WATER PRODUCTS INC r WASTEWATER r DEPARTMENT TOTAL = = = => 931527 HAYNES EQUIP. 931601 ZEE MEDICAL SERVICE 931602 ADVANCED CHEMICAL 931603 GRAINGER,W W INC 931604 CINTAS CORP. METER READER METER READER METER READER METER READER METER READER UNIFORM RENTAL SUPPLIES FUEL PARTS PAGER RENTAL SUPPLIES PUMP SEAL SUPPLIES GAS CHLORINE SUPPLIES UNIFORM RENTAL 1,418.54 4.28 1,422.82 800.00 217.00 1,500.00 224.00 30.00 122.06 185.50 3,078.56 285.40 155.25 180.15 255.15 166.05 120.25 105.07 236.05 1,092.01 21.95 1,073.09 3,690.42 514.13 15.95 379.22 151.65 323.00 �] CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 2/11/93 15:48:44 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------ - - - - -- 931605 CURTIN MATHESON SCIENTIFI SUPPLIES 302.36 931610 W.L. SUMPTER & ASSOC PARTS 94.00 931611 FORESTRY SUPPLIERS, INC PARTS 29.71 931642 CARLTON BATES PARTS 167.54 931645 KIMBALL ACE HARDWARE SUPPLIES 60.21 931646 WATER PRODUCTS INC SUPPLIES 44.02 931648 TREASURER PETTY CASH REIMS PETTY CASH 15.53 931673 CITY GARAGE FUEL 101.15 931674 CITY GARAGE PARTS 281.52 931679 MCCAW COMMUNICATIONS PAGER RENTAL 43.90 DEPARTMENT TOTAL =___> 2,523.89 REFUSE COLLECTIONS ------------------------ - - - - -- 931437 KIMBALL ACE HARDWARE SUPPLIES 57.43 931529 WASTE MANAGEMENT OF OKLA TIP FEES 5,970.01 931630 TULSA WORLD LEGAL NOTICE 72.45 931673 CITY GARAGE FUEL 441.67 931674 CITY GARAGE PARTS 1,144.47 DEPARTMENT TOTAL = = = => 7,686.03 RECYCLE CENTER 931437 KIMBALL ACE HARDWARE SUPPLIES 61.26 931529 WASTE MANAGEMENT OF OKLA TIP FEES 94.58 931648 TREASURER PETTY CASH REIMS PETTY CASH 7.06 931673 CITY GARAGE FUEL 48.99 DEPARTMENT TOTAL = = = => 211.89 FUND TOTAL =___> 18,613.61 10 CITY OF OWASSO CITY GARAGE 2/11/93 15:48:44 A/P CLAIMS REPORT APAPVR PAGE: 11 PO # VENDOR DESCRIPTION AMOUNT CITY GARAGE 931437 KIMBALL ACE HARDWARE 931528 OK TRUCK SUPPLY 931608 HI -LINE 931648 TREASURER PETTY CASH 931673 CITY GARAGE 931674 CITY GARAGE DEPARTMENT TOTAL =___> FUND TOTAL GRAND TOTAL SUPPLIES 86.85 PARTS 32.70 SUPPLIES 52.84 REIMB PETTY CASH 72.82 FUEL 24.70 PARTS 26.23 296.14 296.14 67,432.63 t 0 NO OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/06/93 DEPARTMENT AMOUNT ^O^:Ni"•'•v:.. '?CM; N•Lfl.?!. vi0.� \ +.v,.��•.�• '^:. \ yi \'CT �'^n �'( .V'{CCS �P'\ .x. ....."� ::..i ..••.. mhJY..i.hY..:: • i;? 3; �<;: �•:' 5�.• :.::::::::::::::::::::: :Ji }:v::.v::.:v::.:::::::::.i': ... .:'.}[.��....' ?: {:jii�: ii:f ijji: i:�:S•ii:'i:v�:i':' }: ?•iiii ii:•i:�vit: �. �:�%•} MSUrY: t: Ct •.1+::.:^'?!MJ<;T4.S.w;y,.�nv,. COCM,P NOON,.!,:., i:::i }i }ii} iii}} i::?: i ::v:::iiiiiiii::ti::::i::i::i::: : v. .. '. : ?.: �yii {•i:•:'i:':v''u:i'�:� u:•::• }:�:'v:: • +:•:•:�:•:�:. ...... Y.•.'•%?.iO ?L ?.} .i: } }:? .....:.: ...........:. ...............:,.....3,321.74 Water Refuse 3 , 346.41 .'.� .. '. ��!idAk .M+� : i:;' �:`';} i' �' �<?;';: �r: �':%;:;:':,:<': y''';':': i'::::: ti;:: �i: �: �' �: �r:$:;:' �''' ' ;:: <N;::::r��`'�:':�X' ?�•�''�: i'':'':�:..... :.t.+�c:S.�:..a:• •n APPROVED: 02/16/93 Chairman ITrustee Trustee i i CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 02/06/93 APPROVED: 02/16/93 Mayor Council Member Council Member 1 NWMoxnivnuM TO: CHAIRWOMAN AND TRUSTEES ' OWASSO PUBLIC WORKS AUTHORITY 0 FROM: RODNEY J. RAY SUBJECT: PROPOSED PURCHASE OF SERVICE AREA FROM ROGERS RURAL WATER DISTRICT #3 DATE: FEBRUARY 12, 1993 ' BACKGROUND: Over two years ago City staff members and Rogers County Rural Water District staff initiated ' discussions relating to a long -term philosophy regarding the future relationship between the two organizations. At that time it was reported to the Council that a viable option for addressing the long -term relationship would be for the City and District to agree to a concept that would allow ' the City to acquire certain portions of the District as the City's growth moved into the District's service area. Additionally, it was reported that our staff team believed that eventually the City could serve water to the entire area west of the Verdigris River. It was believed that such a relationship would best serve the interest of the citizens and customers of both the City and the Water District. It was recognized that the first phase of such acquisition would, most likely, be in the area immediately north of the Owasso High School and east of 129th East Avenue. That area includes approximately one and one -half sections that is primarily undeveloped, and would be a logical acquisition because of its proximity to the existing City boundary. ' Subsequent to those discussions the majority of the section around the school was annexed by the City Council upon request from the property's owners. After annexed pieces of the area began to sell and development of those parcels was begun, each time a tract began to develop ' the developer and City of Owasso would petition the Water District to remove that tract from the District's service area so water could be supplied by the City along with other municipal services. Initially, the District was understanding and did, in fact, detach two areas so the City could provide service. At that time, however, there were concerns that the City seemed to want to "piece -meal" the undeveloped portions of that area into our service area leaving the District to serve their existing customers. That concern was heightened when the City later requested that additional property be released from the District for development within the City. At that PROPOSED PURCHASE OF SERVICE AREA FEBRUARY 12, 1993 PAGE TWO point the District's Board adopted a policy that prohibited the release of any other tracts until the City of Owasso would agree to take the entire one and one -half sections east of 129th E. Avenue north of 86th Street and west of 145th East Avenue. The District took that position, because it believed that to allow the City to have all of the area that would produce future revenue, while being forced to maintain the existing customers of that area, was a poor business decision. They did not want the responsibility of having to maintain their own lines along side City lines and have the maintenance cost associated with the upkeep of what would eventually become a kind of "no -mans area ". That feeling resulted in the District telling our staff that they felt an agreement should be finalized for the City to take over the entire area and include the purchase of their existing lines as a part of the "deal" criteria. After reviewing the District's proposal the City staff review team was of the opinion that the proposal for taking over water service for that area was premature and would result in a large capital liability for the City. Although the District's lines in the area under discussion are in good condition, it was the staff position that development in the area was not occurring, that land prices were too high to promote the sale and development of the area, and that absent development the City would be forced to do substantial capital investment to maintain service to the existing 66 customers. It was also the staff opinion that the existing customers would not provide enough revenue to offset the capital, operating and maintenance cost. Based on that evaluation the staff was not receptive to accepting a deal for a buy -out at that point. Subsequent to that opinion, several things happened that forced the staff to rethink its position. First, all of the undeveloped land in the section around the high school has sold to parties interested in development. Fox land to Windsor Lake Developer, Synar land to Terrill Taylor - Brentwood and Trayband property to Charlie Helscel. Second, housing developments will accomplish most of the capital cost needed to continue service to the existing customers. Lastly, the recent creation of an Enterprise Fund could certainly use the revenue generated by an additional thousand water taps during the next five to ten years. In reviewing the land available for development in the areas under discussion, it is the staff opinion that a conservative figure of 1600 new water customers could be used to calculate revenue /expense figures for analyzing this proposal. That number of customers will eventually generate $96,000 per year in contribution to the Enterprise Fund Capital Program alone. Additionally, that number of water customers will increase the OPWA bottom line by approximately 20 % over our current level. When considering that capital costs are minimal (less than $5,000 to hook up to system) the financial impact of acquiring the area is significant. It is also anticipated that the acquisition fee of $49,750 can be recouped by adding a fifty dollar ($50) extra charge on the tap fee for all water taps in that area. Based on our data it is expected that the acquisition cost would be recouped in the following manner: PROPOSED PURCHASE OF SERVICE AREA FEBRUARY 12, 1993 PAGE THREE 1993 -94 $ 6,000 (120 lots) 1994 -95 5,000 (100 lots) 1995 -96 15,000 (300 lots) 1996 -97 17,500 (350 lots) 1997 -98 15,000 (300 lots) 1998 -99 11,500 (230 lots) 1999 -2000 10.000 200 lots Total surcharge $ 80,000 1,600 lots Thus a $50 per tap extra charge assessed to that one and one -half section will, over a seven year period produce enough revenue to pay the $49,750 acquisition cost plus add an additional $30,250 to the OPWA to offset any maintenance cost on the existing system as its mains are replaced by development. ACOUISITION COST: The proposal from the District requests payment (lump sum) of $49,750. That payment is in consideration for acquiring the following areas and lines. SECTION 21, TOWNSHIP 21N, RANGE 14E 1. 100 acres with 1400 feet of 2" pvc 2. 40 acres with 1500 feet of 4" pvc (Pleasant View) 3. 180 acres with undeveloped land SECTION 16, TOWNSHIP 21 N. RANGE 14E Total feet of 4" pvc - 8,000 Total feet of 3" pvc - 4,600 Total feet of 2" pvc - 3,100 Total feet of 1 1/2" pvc - 1,500 Total acres undeveloped - 600 Total projected taps when fully developed - 1,600 PROPOSED CONTRACT: The contract proposed by the District contains the following items: 1. Lump sum payment of $49,750 upon presentation of mortgage free deed 2. Transfer of ownership of all existing lines and easements to OPWA and engineering plans for all lines PROPOSED PURCHASE OF SERVICE AREA ' FEBRUARY 12, 1993 PAGE FOUR ' 1. 160 acres with 4,600 feet of 3" pvc 900 feet of 4" pvc t 1,700 feet of 2" pvc ' 1,500 feet of 1 1/2" pvc 2. 60 acres with 5,600 feet of 4" pvc ' 3. 420 acres of undeveloped land Total acres developed - 360 Total number of customers now - 66 Total feet of 4" pvc - 8,000 Total feet of 3" pvc - 4,600 Total feet of 2" pvc - 3,100 Total feet of 1 1/2" pvc - 1,500 Total acres undeveloped - 600 Total projected taps when fully developed - 1,600 PROPOSED CONTRACT: The contract proposed by the District contains the following items: 1. Lump sum payment of $49,750 upon presentation of mortgage free deed 2. Transfer of ownership of all existing lines and easements to OPWA and engineering plans for all lines PROPOSED PURCHASE OF SERVICE AREA FEBRUARY 12, 1993 PAGE FIVE ' 3. Six months for City to assume service to existing customers of the District ' 4. Agreement to charge only in -City water rates to 66 existing District customers 5. Detachment of all of Section 21 and Section 16 from Rural Water District service area ' with lien releases from F. H. A. ICOMMENTS: 1. The acquisition of this area will create a positive revenue source for the OPWA. The area ' is already developing and the only reason for the lack of additional development is the lack of desire to develop while this issue is unresolved. 2. Even though we can work out a deal with the District for them to provide water while the City provides sewer, refuse and other services, it is logical to have only one provider for all P services. 3. Under the staff proposal, all acquisition costs would be returned to the City as taps were requested, thus no current citizen would be paying for the acquisition, additionally the extra tap ft fee would produce funds for any maintenance and operation needs of the existing system. 4. The existing lines serving the 66 customers will not provide adequate fire protection. While there is no law or requirement for that protection the Trustees should note that fire fighting capacity in the currently developed areas of section 16 and 21 will be limited until housing ' developmentS replaces all of the main lines. Even then the lines within the County subdivisions would not be replaced and would not support fire fighting equipment. 5. Mr. Cates has reviewed and commented on the proposed contract. All changes requested were approved by the District's Board. 6. While I do understand the natural reluctance of the Trustees to pay for what we consider sub- standard lines and then assume responsibility for those lines, I strongly believe that the City is the logical provider of services to that area and should move to acquire the rights to service the property with a municipal water service. PROPOSED PURCHASE OF SERVICE AREA FEBRUARY 12, 1993 PAGE SIX RECONIlIZENDATION: The staff recommends Trustee approval of the attached agreement and authorization for the Chairwoman to execute the necessary documents, and approval of an expenditure of $49,750 to the Rogers Rural Water District #3 as compensation for the service area. ATTACHMENTS: L Proposed contract 2. Map showing area under discussion IT $ w v ::. bm■° mod fir rl■6 9hor bmd 1 it I MEMORANDUM TO: CHAIRWOMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J. RAY, CITY MANAGER SUBJECT: YARDWASTE SEPARATION PROGRAM REVIEW DATE: FEBRUARY 12, 1993 1 BACKGROUND I In November 1992, a special project review committee was formed to evaluate the City of Owasso's yardwaste separation program. During a series of meetings, this committee addressed questions which focused on the merit of the program, its cost, convenience, and ' future. Attached for your review and consideration is the complete report from the committee. 1 IRECOMMENDATIONS ' Based on the content of the attached Yardwaste Separation Program Review, the staff recommends: 1) Continuation of the yardwaste /compost program as a service to the public, 2) Inclusion of the option of the yardwaste -only red polycarts for those homeowners who would find this method more convenient than the bags that are currently in use. The committee recommends proceeding with the purchase of 100 such receptacles so that they can be made available to the public this growing season. 3) Preparing bid information for an order of 40,000 City - approved yardwaste bags for ' delivery in July when the current inventory is depleted. 1 YARDWASTE SEPARATION PROGRAM REVIEW BACKGROUND On March 1, 1990, "A Proposal for the Removal of Yardwaste from the Residential Refuse System" was presented to the City Council to offer a comprehensive approach to Owasso's yardwaste disposal concerns and as an enhancement to the City's recycling efforts. Each year that Owasso has operated its mandatory yardwaste separation program, it has done so in an effort to: 1) reduce the volume of biodegradable waste that is buried in the landfill, 2) to control waste disposal costs by reducing (stabilizing) landfill tipping fees, 3) to reduce the wear and tear on equipment and, 4) philosophically, to plan for the future of the community and its citizens by careful stewardship of the area's finite natural resources. During the 1990 growing season, special bio- degradable bags were put into use for the curbside collection system. In addition to these special bags, the yardwaste separation program included: *Maintaining the current level of household refuse collection (one full polycart and three 30 gallon bags of household refuse per week) at a cost of $6.50 per month. *Requiring total separation of yardwaste from other residential refuse. *Providing curbside pickup of yardwaste one day per week, or allowing citizens the opportunity to drop yardwaste off at the recycle /convenience station. and *Requiring all residents who choose to use the curbside pickup option to use city - approved yardwaste bags that could be purchased at selected city facilities. A statistical database was developed using the information from the first year's operation and measured the volume of waste collected, the number of bags sold, etc. This historical information is attached for your review (see attachments 1, 2 and 3). R YARDWASTE SEPARATION PROGRAM REVIEW PAGE TWO The second and third years of the yardwaste separation program expanded the pick -up schedule from one day per week to two days per week dividing the community into two specified ' collection routes. The bio- degradable bags had not proven to be efficient or practical within the separation /composting program. As a result, bags that had the City of Owasso's identification printed on them (but were not classified as "biodegradable ") were put into use for city residents ' who chose to participate in the 1991 and 1992 curbside pickup programs. During the 1992 program, a small pilot project was also undertaken that offered a special polycart option to ten homeowners. This pilot project was very well received although the cost of the program to the user did not match the cost of the service. COMMITTEE REVIEW AND PROPOSAL FOR 1993 ' In November of 1 ram review committee was formed to take a detailed look at the 9 92 a program efficiency of the existing program and the realities involved in establishing a properly permitted tcompost program in concert with the yardwaste separation effort. This evaluation committee included Rodney Ray, Mike Augustine, Ralph Griffin, Sonny Veppert, Mike Knebel and ' Jo Ellen Krantz. Through a series of meetings, this committee sought to analyze the program's current costs, the system's level of effectiveness, the degree of convenience to the citizens and its operational and economic practicality for the city and its environmental impact. ' Through this review process, the committee has 1) determined the yardwaste separation program should be continued, 2) devised three customer options to be implemented with the beginning of this collection season (April 5 - October 28), 3) completed estimates of the cost of a fully permitted Health Department approved compost project and 4) outlined a comprehensive marketing plan to inform the customer /citizen of all aspects of the 1993 yardwaste separation program. 1 YARDWASTE SEPARATION PROGRAM REVIEW PAGE THREE DATA EVALUATION USED IN PROGRAM ANALYSIS The environmental impact of the yardwaste separation program is obvious from the statistics ' accumulated since the program's inception. A total of 1.684 tons (over 3.3 million pounds) of yardwaste has been kept from the landfill over the last three years Last year alone, Owasso's program collected an average of 773 bags per week from approximately 10 percent of Owasso's residential refuse customers. Specific weeks with more than 680 yardwaste bags (or 100 cubic yards of material) stand out as peaks in the season. If the yardwaste separation program was not in place, one or more extra hauls to the landfill per truck would be necessary on each of the regular refuse pick -up days to handle the peak volume. (See attachments 1, 2, and 3 for detailed statistics). Other pertinent information was also collected during 1992. This information was utilized to derive actual costs such as curbside collection: Truck Driver (52 days annually) $ 2,500 Fuel 700 Truck Maintenance 1,000 DOC Workers (labor) no cost TOTAL ANNUAL COLLECTION COST $4,200 When the collection cost ($4,200) is divided by the number of bags collected last year (24,000), it reveals an actual cost of 17.5 cents per bag for curbside collection. If this collection cost continues to be included in the charge for the purchase of each bag, the City can maintain a true "user pays" system. These and other statistics were used to produce ten -year projections of the yardwaste separation program's basic costs and the indirect savings inherent in the program. The following tables contain summary information from the analysis. Ten -year average landfill tipping fee savings (per year) $14,000 , Refuse truck life increased by 1/7 (annual savings) 2,857 Extra residential route driver salary (annual savings) 2.632 ' ANNUAL SAVINGS FROM PROGRAM CONTINUATION 1 4 $ 9, 89 YARDWASTE SEPARATION PROGRAM REVIEW PAGE FOUR Part time (1 /2 days) compost operator (annual cost) $9,600 ' Administration, marketing, bag sales, and misc. (annual cost) 1.000 BASIC ANNUAL COST OF PROGRAM CONTINUATION $10,600 AVERAGE ANNUAL LOSS IF PROGRAM DISCONTINUED $ 8.889 Please note that the ten -year average annual summary may not give a clear picture of the immediate financial impact on the City if the decision was made to terminate the yardwaste program this year. Another complete residential refuse route and truck (to handle the previously mentioned peaks) would need to be budgeted into the next fiscal year instead of the '94 -'95 or '95 -'96 budget. Also note that the summary does not include the capital costs required for the + compost site permit, construction, and equipment. THE 1993 PROGRAM PROPOSAL THREE CUSTOMER OPTIONS A) Curbside pickup is recommended for continuation using City - approved bags available from various points of purchase. The cost of these bags is used as a means to defray the expense of the program with a "user pays" philosophy. This year, in addition to being available at city hall and the recycle center, we are working with the 24 -hour Owasso locations of both Texaco and QuikTrip to provide easy, convenient access for citizens who wish to purchase bags at any time of day. Due to price increases from the supplier and the handling of the bags and organic material, the price of the bags should be increased five cents /per bag over the price paid last year. Bringing the cost of a ten -bag package from $3.00 to $3.50. Currently, the City has an inventory of 12,000 yardwaste bags. Historically, the program has made use of 27,000 bags per year. In light of the existing supply and due to the fact that the greater the number of bags ordered the better the price, the committee recommends initiating the bid process now for a 40,000 bag order but delaying delivery of the order until July (at that point in time the staff estimates the existing inventory will have been depleted). 1 YARDWASTE SEPARATION PROGRAM REVIEW ' PAGE FIVE A review of bag sales during the past three years indicates that (at that point in the growing season) we would have sold a sufficient amount of the current inventory to be in a position to place a cost - effective order (adequate volume). This would also minimize the time that we must store an excessive supply of bags. The projected total need for the 1993 season is 22,000 bags. This estimate is somewhat lower than the 1992 bag use total in anticipation of the acceptance of the convenience and dependability of the new yardwaste /red polycart option (see part B). The statistical data indicated that the 1992 program handled 23,975 bags of yardwaste (see attachment #3) with approximately 1/5 of that total being brought to the recycle center by individual citizens or by commercial yard care service providers. B) Yardwaste Only Polycarts - Due to the success of the 1992 program, which placed ten red polycarts throughout the community for yardwaste collection, it is proposed that this special, red polycart option be expanded to the general citizenry and that citizens be given the option to use these containers in lieu of the yardwaste bag option. These polycarts will be picked up at the curb on the same day that the city - approved bags are collected during the growing season. The cost of the polycart service is recommended to be $6.50 per month during the seven -month yardwaste collection season. Of that amount, $3.50 will be allocated for material disposal costs and $3.00 for the capital costs of the carts. Use of the polycart option will require the citizen to contact the utility billing department of the City to arrange service. Carts will be delivered at the beginning of the yardwaste collection season each year and picked up at the end of the season for cleaning and storage. In order to provide this option, the committee recommends Trustee authorization for the purchase of 100 red polycarts at a cost of $6,100.00 for the expanded yardwaste polycart collection program in 1993. With a seven -month use period and $3.00 per month being allocated to capital costs, it will take approximately three years to pay off the cost of a cart. Since the normal "life" of a polycart is five years, the fees paid (during the carts third and fourth year of service) by customers who put those carts into use would then be put back into the program. C) Recycle Center Drop -off Option - The committee also recommends the continuation of the practice of accepting yardwaste delivered by the citizens to the recycle center (in any type of yardwaste bag or container). 5 1 YARDWASTE SEPARATION PROGRAM REVIEW PAGE SIX YARDWASTE COMPOST PROGRAM The process of composting is being used to reduce the volume of this organic material. In the ' committee's evaluation of the yardwaste separation program, all of the costs of constructing and properly equipping a fully- permitted compost site have been identified and analyzed. Although this is would be a costly endeavor, the evaluation committee supports the establishment of such ' a site and recommends the continuation of the process that is now underway in an effort to obtain a compost site construction permit from the State Health Department. Development of the compost site could be a phased -in program. Associated estimated costs are shown in attachments 4, 5, and 6. ' *During FY 1992 -93 the first step in the process would be to conduct all needed soil tests. These would determine the suitability of the site for the compost purpose at a cost of $1,500. If those tests return with positive results the next steps would be the site survey and the ' necessary engineering. Should the initial soil tests, survey or engineering uncover factors that would preclude use of the designated area for this compost site, the Council would be asked to ' reevaluate the project and its realistic feasibility. All of these components could be undertaken at a cost of $7,500. These funds are contained in the FY '92 -'93 budget. ' *In FY 1993 -94 $29,000 is recommended for the initial steps in construction based on tables 4 and 5. In this phase, money should be budgeted for fencing, trash container, a sump pump system with electric service, grading of the site, compost machine and establishment of a wash ' down area. All of these elements are requirements of the State Health Department's permit process. Please note that the "worst case" scenario (attachment 6) shows contingency expenditures in the amount of $9,000. *The 1994 -95 phase offers several possibilities: 1) "best case low -tech scenario" would require $5,500 for a building. 2) "best case (with ultimate equipment) scenario" requires $155,500 for a building and a tub grinder 3) "worst case (most costly) scenario" requires $164,500 for building, tub grinder, and ' protection of clay liner. *1995 -96 phase $9,400 for a staging area and a road to compost site. ' In the worst case scenario (attachment 6), the estimated cost of $98,400 would provide for a staging area, road to compost site, clay liner repair and fill over clay liner. A 1 6 J YARDWASTE SEPARATION PROGRAM REVIEW , PAGE SEVEN Though composting at the recommended level ( "low- tech" equipment and processing of a ' relatively low volume of organic matter) is not economically profitable, it is a means to address environmental concerns of tomorrow by acting today. Development of such a facility will allow the City of Owasso to continue its mandatory yardwaste separation program, protect the existing landfill space and give a start on the road toward composting wastewater sludge and eventually composting paper and other biodegradable materials that is are a part of Owasso's waste stream. MARKETING STRATEGY This year, in an effort to provide even greater convenience to the yardwaste program participants and in response to the sales data that has been compiled from the City's existing points of purchase, the City has sought the cooperation of Texaco and QuikTrip as points of purchase for the city- approved yardwaste collection bags. During last year's growing season, the City offered three city - facility points of purchase for yardwaste bags. Total sales at those locations included: recycle center 11,640 bags city hall 10,483 bags police station 4,367 bags The staff views convenience as a significant factor in purchasing habits. With the cooperation of Texaco and QuikTrip in providing additional locations for the sale of bags, the community would have 4 new locations for 24 -hour access to approved yardwaste collection bags. The sale of these bags would be handled much like the sale of the daily or weekly newspapers with a small display of packaged City - approved bags located in each store. A city employee would be responsible for monitoring inventory on a weekly basis through the use of an inventory verification sheet that is signed by both the city employee and the convenience store employee to document the inventory sold and the money collected for that sale. These small displays would be maintained during the city's yardwaste collection season April - October. In addition to expanding the number of locations at which yardwaste bags can be purchased, a series of informational news articles will be submitted to the Owasso Reporter, Tulsa World and Tulsa Sentinel to publicize the program (beginning in the month of March) before actual yardwaste collection begins, as well as during the initial month of the program. Follow -up information will also be provided periodically during the summer. Printed information regarding the program's rules and regulations will be available at City points of purchase and, a house -to- house sticker campaign will be conducted where a small sticker will be placed on empty green (household refuse) polycarts after the residential collection is completed notifying the homeowner of the red polycart option and providing a source for more information. City staff members will also be available to address local civic and professional organizations to disseminate information about the changes in the program and to promote polycart use. 7 ' YARDWASTE SEPARATION PROGRAM REVIEW PAGE EIGHT ' CONCLUSION /RECOMMENDATIONS Although yardwaste separation and composting are costly processes, the discontinuation of these programs would also bring about additional expenses. The refuse collection program's third trash collection route would have to be expanded from a one -day per week run to a four -day per week collection schedule. This would also include the related tipping fees for the added trips ' to the landfill and would bring about the need for a new refuse collection vehicle to handle the demand. ' The City Council, staff and citizens of Owasso have worked diligently to establish Owasso as an environmentally -aware community. Owasso has developed programs that have made this community a regional leader in this effort, not for the sake of leadership, but rather because ' these programs are good for our community's future and because the community has an eye to the future and a responsibility to its children. It can be argued that although the yardwaste /compost effort has an expensive price tag in terms of time, equipment, manpower, and regulation compliance, it is a program that not only provides a service, it also sets an example and seeks to find new and better ways to deal with the global concern of finite space for a seemingly infinite amount of waste. For these reasons, the review committee recommends: 1. Continuation of the yar dwaste /com po st program as a service to the public. t 2. Inclusion of the option of the yardwaste -only red polycarts for those homeowners who would find this method more convenient than the bags that are currently in use. The committee recommends proceeding with the purchase of 100 such receptacles so that they ' can be made available to the public this growing season. 3. Preparing bid information for an order of 40,000 city - approved yardwaste bags for delivery in July when the current inventory has been sufficiently depleted. l Bio -bags received 1990 Week Bio -bags Monthly Ending Received Bag Total 18- Apr -90 54 25- Apr -90 175 02- May -90 208 09- May -90 291 16- May -90 165 23- May -90 337 30- May -90 252 06- Jun -90 222 13- Jun -90 199 20- Jun -90 446 27- Jun -90 626 04- Jul -90 335 11- Jul -90 510 18- Jul -90 425 25- Jul -90 391 01- Aug -90 492 08- Aug -90 549 15- Aug -90 338 22- Aug -90 1,042 29- Aug -90 847 05- Sep -90 635 12- Sep -90 309 19- Sep -90 301 26- Sep -90 753 03- Oct -90 309 10- Oct -90 305 17- Oct -90 452 24- Oct -90 178 31- Oct -90 128 07- Nov -90 112 14- Nov -90 139 21- Nov -90 126 28- Nov -90 121 430 229 1,253 1,493 1,661 3,268 1,998 4 This compilation shows exactly how many bags of yard waste Owasso kept out of the landfill each week during the summer of 1990. These numbers are much lower than expected for a typical summer growing season. Owasso experienced an unusually cool and wet spring season in 1990. This factor, in combination with the near drought conditions in mid - summer, caused the lawns in the area to grow very slowly. Next year, the City should expect a considerably larger quantity of yardwaste materials. ' Some of the conversion factors used include: 7.48 gallons per cubic foot 1,372 which = 202 gallons per cubic yard 404 pounds per cubic yard of grass clippings 30 gallon bio -bags = 6.8 bags per cubic yard 498 or 59.41 pounds per full bio -bag. average bags per week at curbside 11,772 bags picked up at curb 1,334 at recycle center 13,106 bags full received - (6.8 bags per cubic yd.) or 1,927 cubic yards kept out of landfill - 390 tons or $4723 or 96 hauls saved in 1 990 - (20 yards per truck) Attachment 1 2,906 cubic yards kept out of landfill - 612 tons or $7,411 in tipping fees 145 hauls saved in 1992 - (20 yards per truck) IAttachment 2 Bio -bags received 1991 Week Bags Monthly Households with Average Brush Ending Collected Bag total yard waste bags per house Bundles 03- Apr -91 392 133 2.9 174 10- Apr -91 897 315 2.8 195 17- Apr -91 736 317 2.3 130 24- Apr -91 563 2,588 244 2.3 92 01- May -91 652 318 2.1 132 08- May -91 738 304 2.4 137 15- May -91 857 360 2.4 142 22- May -91 764 314 2.4 116 29- May -91 997 4,008 335 3.0 141 ' 05- Jun -91 1,237 459 2.7 160 12- Jun -91 994 398 2.5 267 19- Jun -91 904 371 2.4 201 ' 26- Jun -91 857 3,992 366 2.3 144 03- Jul -91 937 378 2.5 140 10- Jul -91 796 353 2.3 146 17- Jul -91 671 308 2.2 127 ' 24- Jul -91 423 225 1.9 46 31- Jul -91 521 3,348 278 1.9 75 07- Aug -91 452 247 1.8 67 ' 14- Aug -91 408 213 1.9 43 21- Aug -91 657 305 2.2 88 28- Aug -91 645 2,162 288 2.2 75 ' 04- Sep -91 333 157 2.1 65 11- Sep -91 1,331 439 3.0 87 18- Sep -91 1,031 337 3.1 57 25- Sep -91 473 3,168 261 1.8 110 02- Oct -91 499 226 2.2 93 09- Oct -91 379 155 2.4 82 16- Oct -91 221 103 2.1 27 23- Oct -91 140 71 2.0 66 30- Oct -91 96 1,335 35 2.7 46 Total 19,765 8,249 2.4 3,250 ' Avg. per week 665 278 112 2,906 cubic yards kept out of landfill - 612 tons or $7,411 in tipping fees 145 hauls saved in 1992 - (20 yards per truck) IAttachment 2 Attachment 3 1 _ Bio -bags received 1992 ' Week Bags Calculated Monthly Households with Average Brush Ending @ Curb Quantity Bags Total yard waste bags per house Bundles 08- Apr -92 396 ' 527 2,711 137 2.9 122 15- Apr -92 567 754 191 3.0 63 22- Apr -92 443 589 195 2.3 84 29- Apr -92 632 841 234 2.7 74 06- May -92 603 802 2,483 275 2.2 88 13- May -92 257 342 126 2.0 8 20- May -92 561 746 244 2.3 90 27- May -92 446 593 179 2.5 99 03- Jun -92 393 523 3,854 168 2.3 45 10- Jun -92 611 813 256 2.4 103 17- Jun -92 731 972 302 2.4 136 24- Jun -92 1,163 1, 547 >> €'« >??> ;;' :.,:.,,295 2.8 348 01- Jul -92 785 1,044 5,960 : :., „ 2.7 101 08- Jul -92 1,136 1,511 3.0 229 15- Jul -92 734 976 305 2.4 191 22- Jul -92 821 1,092 325 2.5 208 29- Jul -92 1,005 1,337 335 3.0 84 05- Aug -92 588 782 3,973 271 2.2 136 12- Aug -92 1,126 1,498 <? > ::.::.::.232 2.7 143 19- Aug -92 636 846 :::.:::........... 2.7 81 26- Aug -92 637 847 289 2.2 95 02Sep -92 234 311 3,442 199 1.2 84 09- Sep -92 583 775 238 2.4 52 16- Sep -92 639 850 254 2.5 85 23- Sep -92 617 821 246 2.5 44 30- Sep -92 515 685 231 2.2 73 07- Oct -92 401 533 1,552 193 2.1 60 14- Oct -92 255 339 113 2.3 62 21- Oct -92 157 209 70 2.2 33 28- Oct -92 255 339 102 2.5 47 04- Nov -92 99 132 42 2.4 20 TOTAL 18,026 23,975 7,254 2.4 3,08 , Avg. per week 773 260 112 3,525 cubic yards kept cut of landfill - 712 tons or $9151 in tipping fees 176 hauls saved in 1992 - (20 yards per truck) ' * Approximately 26,850 bags sold in 1992 1 Attachment 3 1 ITEM " ! wo r r �- I M A f M M f ESTIMATED COMPOST CONSTRUCTION AND EQUIPMENT COST (BEST CASE "LOW TECH" OPERATION) FY 92 -93 FY 93 -94 FY 94 -95 FY 95 -96 PHASE I PHASE II PHASE III FULL SITE TOTAL ELECTRIC FOR SUMP PUMP 4,500 4,500 COMPOST MACHINE 7,800 7,800 --- - - - - -- STAGING AREA 1, 500 1..,500 TOTALS $7,500 $29,000 $5,500 $9,400 $51,400 Attachment 4 ESTIMATED COMPOST CONSTRUCTION AND EQUIPMENT COST (BEST CASE WITH "ULTIMATE" EQUIPMENT) FY 92-93 FY 93-94 FY 94-95 FY 95-96 ITEM PHASE I PHASE 11 PHASE III FULL SITE TOTAL SOIL TESTING 1,500 1,500 r. Mf gg gg,— . ... ... . .................. : ........ .. .. . ENGINEERING DESIGN 3,500 .... ..... ....... . . 3,500 TRASH CONTAINER 1,200 1,200 . ........... ...... .... ..* . ... . ....................... .. .. .. . .......................... ..................... .... ........................ ............................. . . .......... . . ................ ................... .. . ................... ... .. ............... : ........ .. .. . . .. .. . . .... ......... . ......... .. A A ......... ... . .................... ........ ............................... .... ..... . . ................... . " . '' . ...... .... ..... ....... . . .. .. ..... .. . ... Me. ELECTRIC FOR SUMP PUMP 4,500 4,500 ........... .............. .............. ............. COMPOST MACHINE 7,800 7,800 ....................... .......................... .. ....... ............ . ...... ............... ..... .............. ............................ K . ...... . . .... ........ . ........... ... ..... . .................... ..... ................... .................. ... . .... ........ . .. .... ........ . ...... ......... . . .... STAGING AREA 1,500 1,500 ..................................................................................................... ................ ...............................................I ...............................................I ........................... ........ ......................... ...... ............ . .. : ...... .. ... v .g. 0-j- . . ............ I ............ . . . ........ ............ . ...... ...... ...... ......... .............. ........ I ................ ...... . ......... I ......... ... .. ............................................. ................ ... ......... ....... ..... .. .......... ... . ..... ........... .... ......... . . ........... ........ .... . ..... ...... . . �0. ...... . - - - . .... ....... . ... TUB GRINDER 150,000 150,000 TOTALS $7,500 $29,000 $155,500 $9,400 $201,400 Attachment 5 m m m m m m m m r-,90 � m m m®! m m f m mw ESTIMATED COMPOST CONSTRUCTION AND EQUIPMENT COST (WORST CASE SCENARIO - IF SITE FAILS SOIL TESTS) FY 92 -93 FY 93 -94 FY 94 -95 FY 95 -96 ITEM PHASE I PHASE II PHASE III FULL SITE TOTAL SOIL TESTING 1,500 1,500 :.......... n.. n .....................i ..\ n....v...., {......v .. ,. ............. ::: n4.vv4Gw:r:: n. \............... .}:: tv ...........:.. ., ......................:.. .... .. .. ..r .... ..................... ..............................:::.•:::::::.:. tr:-) r:.}:-) :.ii;•r:..................,•::: )::::. �::....... ...>.,• :.�firi: {•:;•rr:;:i:;:i;:;:i.... •'.?•: tr:. i;•:?.> r: t•):- 5)):-)::- Y:+>:•> i:.r:.r::.r:.r:.r:.: {:; {. } }:• }} :•}:• r:.;};• i>:. i):.);.?):•;:•);+: i•• r:.}:{;•);•:;. i;• i?:;•; ii>{:.::. i:. r:.>:.>::.):.. v::?:. r. v. v:::{::•;? iS•: i•?:. rtr;:. 5;::}::: :i:::: ?�::i ?�:.;;.i:i;:ii::i::> :. % ri :. } .... - : .... ... x:;,:{ 4Y• r. tri`}:' :n: }i; {n;• ? };•i;nii:Or })'.) }):: n• v.4.... . :: %i; {i;;4,i:i:x: } {i: {? �!:i:• iii {ii irii :'i' "• ?:•i• }::4::i: } }tri } }:•:;: r. ......: r..n .. 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FILL OVER CLAY LINER ** 9,000 9,000 63,000 811000 :. :...:: :::•: •: •v: •:; •x: ;v:: .- ••:::: ... ... .. ... n4Y.n. .....i ... .......... yy :..iG:7f -- >:: iii. ^•.:': iiir iiiii: Y% ii ::'ri.` ?i:::::i:::iiiiiiii:iiiY iii :: ? -i}i.'- ii:'t:j:'t ^:'v�i: {: iii ? �' ......................... {2�ij'iiji} �$::$ijiiii::`v �::iii:iii:<: ?ijii: i::i:�iii }ii : ...:. • . - • •. x:: n)-i:ti4;oriy; +•55Y: ih:':4) }:: {• }: +r. `: tixv }i) ?'tr}}} S:itr:: }..5 ..3. w:.v.v:. :• ?iiiiY �i {::iii: iYiii?iL:� }4, - ntr::.. ?:.:.hii'v n.. n.... :::::::.v::.v.: r:::::::;; �.:::::::•)-•}:: ;.?'::: {::::::::::.v::::::Y•;:: •}v::::: :v::::.v:::::::: ..:. ..�� .. ....................:.. ........:w..................... :::.: vvv: m:: r:::: x:::: nvnwn+ Cwfx: n{. x.: nnun. r... rv... v.. n. n, r... i.. n..... n,. n. n......... n . ............................... •;:::::: • }w:.v:::n ::.)' {:.:�.::::.�::::::::.�:.v::::: •• v:: v:: v:{ 4xi4} r?}}: vv}:. v::::: w:::: •Y:: w:: ..: ,n .... • {: ..:...:ice: x .... •. .. ,..... .. }::. {.:::v::: r::: x: ..n.. n...uv1Y: n:::•:t 4:• i:•: unn4 }.}.f;{.xx...:n.wrnu.f.....vn nS•r:v }x:hvx::n...n Y.:: x::: v• TRASH CONTAINER 1,200 1 200 .. .. ...... ...... .......... ........... ......... ... .......... ............................... ......................... ....... ........... .. ... :..:......:........ .....................,........,.......:....... ..............................: ... ........nn...n:....v...,...1... ..v .... \. h .n..... .. ...............5.:::•: ?::::: N:.v: ...........n• : ............. x.. \.......:............ n... � ............................. }........v..• :.. .. n ........................................... ............................... ?:•)i: 4i }i:t•YY.• } }ii):v:v })): { ?4:4;?t: n'• is4:•i:::::::. v::::::::: :::w:::.v:::: {4:w::6::.v::::::: nv:::. v:::. .................. ............................... xr...•v:::::::::: : v::::: nv:::: ::::::::::::::::::.v::::::::.v: �. ..r.:v.,w: :•.,v.:.v::. �.v: vv.� .:., ,. .. ... ..:.::.,...rv; v":.}}: Y'.?? i? xt{ 4: {-5:{::v, ?:ti4Y:ti•Y'4::.''Y: {.v: ...i(v.:� ...:..5•t: )..... ...{.tin................,., :.: ::v:::........ r.... ::.... ...v..........................: i },\, -i: :, •:• nom• :fi: Q ?:.i•w: ..... .., w:.. .. v::::. \..:{. ?iv :• Y:.:v......... �,p X} ...� .. .n... 4r:�i` } }4Y:r: \::•r ?:{{ { {...... )n..v...... ).... r� C5X {•: h: :............... ::: }}:: ^•: n :..v:::; rvnv; :•:::: nv::::. v::::+{:: Yw :::::::5:...v: {::::::::4'v'4))v 4: 4} }X4:4i ?Y:4:•:: ^:•)'rY: ?4 } } ? } }:? ::) }.4 LvY ?,? {•i:•: {•r'nt4 } } ? ?: ? ? ? ? +n:4:0 } ?: }::: ??? ? ? {4Y4:•: {:v:: ?: {hiY'•r Y: L:::'r :. �::: fii?::iJiiiiii ?iiii. :. ...... v:..:..... :nv:::...., ...:..n........., .. ..........v.........::::::.v::: S:::.v::::::: n.v.... n::. .. .� ?:Y: ... :. ............................:........................................................................................................ .. .E .. . .......................... r.....:.:::::.v.v:::::::::: r. ........................................... .. .4�� .n ................ .............. ................ ............................... • w::. v ::::::.�.v::::::r:.uw::.tx.4x:: x:.,•nv.�v: r: x:: x: :• Y.:.......... A.. .. {.v........:::nv:::: :::::::r: } Y: 4??: 4?:? 4:::: ........................v...... :• ............................... v..•w;r•w:.: ...................... .... n; } }i ..... .jj..(i�j... ............... ............v.................. ;•• ........ ......... ... . ........... .. r .��.1.,r T.. .... ....... . . . ..... .,: •:: • : : }..: •::.••: •: • •: w: v: v: v. �::::::rv.: n...::.v.Aw::::.,h.:: vL•:nun-.uxx: �w.vkv:.4n }.:. R MP PUMP FOR ELECTRIC O SU 4,500 4,500 .v... ?S. n... \nn .. .................. v....... v. ...........................n.ry n.........., ]i::......v...:: {:::.n }•: r..::.wn•: .. \. ........... K..: f .... ............................... ....................... ...... .....::........,:t•:;•::::: ::•: ......t.. r: ::...�::•::: •. .... 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Frv%,..i4x.... x.A, v...v.. ...:. ... •: v;n. .; .vv..:....nnv..v ).... ..............:.w::::: nv:.:: q':{JY:4):::::: :'•fii •.:i'.r': {: v••r•: ... :ihJv:4Y::vh: %4.vh�•i. {{v.v }:• ?Yirrrrnnk :vi'ih� >ri�'+'rii iiri: { {::: n m.WiR. xY.v.{4:.WA)M•:N:h�:4h, STAGING AREA TUB GRINDER 500 1,500 150,000 150,000 TOTALS $7,500 $38,000 $164,500 $98,400 $308,400 ** CONTINGENCY EXPENDITURES (IF NEEDED) Attachment 6 1 NMMoRAvnuM 1 TO: HONORABLE CHAIR AND TRUSTEES IOWASSO PUBLIC WORKS AUTHORITY 1 FROM: MIKE AUGUSTINE, OPWA DIRECTOR ' SUBJECT: REQUEST TO PURCHASE 100 RED POLY -CARTS FOR YARDWASTE PROGRAM ' DATE: February 11, 1993 BACKGROUND: ' The staff has solicited for quotes for a bulk purchase of red refuse carts for use by yardwaste separation program customers. The specifications (see attachment) call for a unit price quote for a 90 gallon minimum size, red in color, poly -carts in order amounts of one hundred (100), guaranteed unit price for one year from notice of award and a delivery date of April 1, 1993. Total Truck & Trailer submitted a unit price of $56.00 per cart and a delivery date of 45 days IR after receipt of order. The cart quoted is a Zarn Roll -A -Waste model 3100 that does not meet the required specifications. 1b Staff mailed quote request to the following vendors on February 2, 1993 and required a response be returned by February 9, 1993. ' Williams Refuse Equipment Co. Solid Waste Equipment, Inc. P.O. Box 1138 P.O. Box 50062 Owasso, OK Tulsa, OK ' Water Products of Oklahoma Total Truck & Trailer P.O. Box 349 P.O. Box 720660 tOwasso, OK Norman, OK QUOTE INFORMATION: ' Total Truck & Trailer and Williams Refuse Equipment were the only companies anies to submit P quotes. Total Truck & Trailer submitted a unit price of $56.00 per cart and a delivery date of 45 days IR after receipt of order. The cart quoted is a Zarn Roll -A -Waste model 3100 that does not meet the required specifications. 1b POLY -CART PURCHASE FEBRUARY 11, 1993 PAGE TWO Williams Refuse Equipment Co. submitted a unit price of $61.00 per cart and a delivery date of April 1, 1993. The cart quoted is a Poly -Kart 2000 which meets the required specifications. EVALUATION• The differences between the Zarn and Poly -Kart 2000 are substantial. The protection of the bottom of the tub is very important for the longevity of the cart. The Zarn has a replaceable wear pad (1" thick) for tub protection. Since this pad is replaceable it could be dislodged from the tub and thereby having the tub exposed to the rubbing and wearing caused by pavement. It also presents a maintenance and inspection problem for the refuse collection department. The poly -kart 2000's tub is protected by a steel frame which takes the abuse of contact with pavement. The frame will eventually wear through from the pavement but it will still keep the tub from touching the pavement. One of the other differences is the stress points of attachment for the lift bar /support frame. The Zarn does not have the extra support for the bolts which are used to attach the lift bars. The poly -kart 2000 has steel molded into its tub at the stress points for added durability and strength. These carts were shown to the Trustees at the September 1, 1992 Authority meeting when staff made a presentation for the purchase of 300 poly -carts for residential customers. RECONIlVIENDATION: Staff recommends to purchase one hundred (100),90 gallon, red in color, poly -kart 2000 for a unit price of $61.00 and a lump sum price of $6,100.00 from Williams Refuse Equipment Co. ATTACHMENTS: 1. Zarn brochure 2. Poly -kart 2000 brochure 3. Quote Specifications POLY -CART SPECIFICATIONS 1. The Owasso Public Works Authority is soliciting a unit price quote for a minimum size of ninety (90) gallon, red in color, poly -carts in order amounts of one hundred (100). 2. "City of Owasso" text to be embedded in the cart lid and an identification serial number to be stamped into cart body. 3. 4. 5. 6. 7. 8. 9. The tub of the cart shall be constructed of a high molecular, ultra violet stabilized polyethylene. The tub of the cart shall be constructed in such a manner that the tub bottom will be a minimum of six (6) inches above ground and protected. Support frames and lift bars shall be constructed of 16 gauge galvanized steel (minimum) and all tub stress points supported by steel. The cart shall have 12 inch diameter wheels with semi - pneumatic tires. The cart lid shall be fully hinged and shall have a high - tension rubber latch for lid. These specifications shall be interpreted as minimum requirements. The bidder shall include brochures that discuss the specifications of the poly -cart with the bid submittal. 10. A delivery date of April 1, 1993 for the 100 poly -carts is required. If not possible list earliest delivery date. 11. The purchase price shall be guaranteed for a period of one year from the date of issuance of "Notice of Award". ZARN ROLL-A-WASTE _' CARTS THAT STAND THE TEST OF TIME Front row From ler to rigs- 3365, 3140 Back row from IeFt to right: 3265, 3200, 3300, 3100 Description 3100 3140 3200 1 3265 3300 i 3365 Capacity QC Gcl'c- 40 Gallon 90 Gallon 65 Gallon 95 Gallon 65 Gallon Collection Method -= = \_-rc- = Semi- Automatic or Manual Semi- Automatic Semi- Automatic Semi(S) or Fully(F) Automatic Semi(S) or Fully(F) Automatic Length = 28" 35" 34 ' /a" 33 'i a" 341/ width = 20 '/2" 29 /s" 29 30 '/3" 29 s /s" Height - 37" .:-1 41 45' /.x" 403/8,, Weight - __- 20 Lbs. 36 Lbs. 32 Lbs. 36 Lbs. (S) 42 Lbs. (F) 33 Lbs. (S) 39 Lbs. (F) Wheels -_ - ;- = e -,• _- = 6" Dia. -1.5" Tire Semi- Pneumatic 12" Dia. - 1.75" Tire Semi- Pneumatic Blow Molded 10" Dia. LA Bars - - - _ - 16 Ga. Flo - Coat Steel !rregral ,old in Integral Mold in Integral Mold in Integral Mold -in Lid Latch -- Specifications are s.,oject c :norge Custom stamping or !abelir: :, vYa ooie _r = Yes ?ARN containers. Yes Yes No No XIMoxnrmunz ' TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY 1 FROM: MIKE AUGUSTINE, OPWA DIRECTOR SUBJECT: SOLICITATION OF BIDS FOR YARDWASTE COLLECTION BAGS t ' DATE: February 12, 1993 ' BACKGROUND: The City of Owasso currently has an inventory of 12,000 yardwaste collection bags on hand in anticipation of the upcoming yardwaste separation program. It is projected that this number of bags should last until July 1993. At that point approximately half of the collection season will have passed. In order to be prepared for the second half of the collection season additional city approved bags will be needed. Staff believes that purchasing a larger quantity of bags would enable the city to obtain a lower cost per bag price. Staff feels that bids could be taken for a quantity of 40,000 collection bags with delivery of the bags being delayed until July. This would be the most cost effective method and would minimize the length of time that a substantial inventory of bags must be stored by the ' city. Staff would like to solicit bids for clear 33- gallon bags with the City of Owasso logo imprinted on them and specifying a quantity of 40,000 bags. RECOMMENDATION: Staff recommends that the Trustees authorize the solicitation of bids for 40,000 yardwaste collection bags for delivery in July 1993. LJ I