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HomeMy WebLinkAbout1993.01.19_City Council AgendaNOTICE OF PUBLIC MEETING The Owasso City Council will meet in a regular session on Tuesday, January 19, 1993, at 7:00 PM in the Council Chambers at the Community Center, 301 South Cedar, Owasso, Oklahoma. Notice filed in the office of the City Clerk and posted on the City Hall bulletin board at 4 :00 PM on Friday, January 15, 1993. Regena K. Parsons AGENDA 1. Call to Order. 2. Flag Salute. 3. Roll Call. 4. Request approval of the minutes from the regular meeting on January 5, 1993. Attachment No. 4 5. Request approval of claims. Attachment No. 5 Owasso City Council Page Two January 19, 1993 6. Consideration and appropriate action relating to Resolution No. 93-02, a Resolution declaring Council support and endorsement of a county-wide, one-cent sales tax for the purpose of funding a proposal to locate a Department of Defense Financial Accounting facility at the Cherokee Industrial Park. Mayor Marlar Attachment No. 6 7. Consideration and appropriate action relating to Ordinance No. 454, an Ordinance re- zoning a tract of land in the east one -half of Section 20, Township 21 North, Range 14 east, from a "CS" (Commercial Shopping Center) District to "OPUD-11 ", generally located on the Northwest corner of 86th Street North and 129th East Avenue. Mr. Rooney Attachment No. 7 This item was tabled from the January 5, 1993 meeting in order for the staff to gather information from the applicant relating to questions raised by the Council. Staff will provide such information as received and will recommend Council approval of Ordinance No. 454 rezoning the property from "CS" to "OPUD-11 ". 8. Consideration and appropriate action relating to a project agreement between the City of Owasso and the Oklahoma Department of Transportation. Mr. Compton Attachment No. 8 The staff will recommend Council approval of the project agreement and that the Mayor be authorized to execute such agreement on behalf of the City. Owasso City Council Page Three January 19, 1993 9. Consideration and appropriate action relating to the appointment of a representative to the Board of Directors of the Indian Nations Council of Governments. Mayor Marlar Attachment No. 9 The Mayor will request Council confirmation of her appointment to the INCOG Board of Directors for a two-year term. 10. Consideration and appropriate action relating to a request for the purchase of one passenger vehicle. Mr. Ray Attachment No. 10 The staff has solicited bids from vendors for the purchase of a program type vehicle and will recommend Council approval of the expenditure of $8,800 to Liberty Bank, Owasso, for the purchase of one 1991 Buick Regal for use in the City Manager's office. 11. Report from City Manager. 12. Report from City Attorney. wasso City Council Page Four January 19, 1993 13. Unfinished Business. 14. New Business. 15. Adjourn. OWASSO CITY COUNCIL JANUARY 5, 1993 ITEM 2: FLAG SALUTE. On Tuesday, January 5, 1993 the Owasso City Council met in a regular session in the Council Chambers at the Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Wednesday, December 30, 1992. John Phillips, Councilman Addendum to Agenda was posted on the City Hall bulletin board at 5:00 p.m. on Monday, January 4, 1993. Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: James Smalley, Councilman ITEM 1: CALL TO ORDER. The meeting was called to order at 7:00 p.m. with Mayor Marlar presiding. ITEM 2: FLAG SALUTE. The flag salute was led by Mayor Marlar. ITEM 3: ROLL CALL. PRESENT: Patricia K. Marlar, Mayor Jason Gittelman, Vice Mayor John Phillips, Councilman Bob Randolph, Councilman Rodney J. Ray, City Manager Ronald D. Cates, City Attorney Jane Buchanan, City Clerk ABSENT: James Smalley, Councilman A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES FROM THE REGULAR MEETING ON DECEMBER 15, 1992. A motion was made by B. Randolph, seconded by J. Phillips, to approve the minutes, by reference made a part hereto. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None MOTION: Carried 4-0 OWASSO CITY COUNCIL JANUARY 5, 1993 ITEM 5: REQUEST FOR APPROVAL OF THE CLAIMS., A motion was made by J. Gittelman, seconded by J. Phillips, to approve the following claims and addendum as submitted: (1) General Fund $40,011.86 (2) Ambulance Service Fund $1,426.96 (3) City Garage $7,816.70 (4) Workers' Compensation Self- Insurance Plan $1,172.26 (7) General Fund Payroll $93,404.51 and $76,392.84 (8) Garage Payroll $3,462.68 and $3,041.99. AYE: Gittelman, Phillips, Randolph, Marlar NAY: None MOTION: Carried 4-0 ITEM 6: MAYOR'S PROCLAMATION PROCLAIMING HINKLE AND CASH OPTOMETRISTS AS THE O.E.D.A. OUTSTANDING BUSINESS DURING THE FIRST QUARTER OF 1993 Mayor Marlar invited Dr. David Cash and Dr. Norman Hinkle to join her as she read the proclamation. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR LEGAL SERVICES BETWEEN THE CITY OF OWASSO AND THE FIRM OF HALL ESTILL, HARDWICK GABLE GOLDEN AND NELSON FOR THE PURPOSE OF REPRESENTING THE CITY IN THE MATTER OF THE DOUBLE EAGLE SUPERFUND SITE Mr. Ray stated in September, 1991 he informed the Council that the City had received an inquiry from EPA relating to the Double Eagle Superfund Site located in the Oklahoma City area. The City was identified as a potentially responsible party and was required to respond to the inquiry. The staff determined in 1987 the City did dispose of 544 gallons of waste oil thought this facility. He continued by stating Mr. Cates has been monitoring EPA's efforts in this situation. Mr. Cates has been coordinating information with other city attorneys involved in this inquiry. The legal counsel for these eighteen municipalities would like to employ a law firm to represent all involved and negotiate a "de minimis" offer that holds the action to "be of little significance" and therefore the settlement offer is usually a token amount. Such offer is not an admission of guilt, but if the offer is accepted, the party is not liable for further damages. ' This contract sets an initial fee of $1,000.00 per city represented. An additional fee would have to be approved by the Council at a later date. ' OWASSO CITY COUNCIL JANUARY 5, 1993 Mr. Cates answered questions of Council and recommended approval of this contract with Hall, Estill, Hardwick, Gable, Golden, and Nelson. After discussion, a motion was made by J. Phillips, seconded by B. Randolph, to approve the contract with Hall, Estill, Hardwick, Gable, Golden, and Nelson with an initial fee of $1,000.00 to be expended to the firm. AYE: Phillips, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4-0 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE NO. 454. AN ORDINANCE REZONING A TRACT OF LAND IN THE EAST ONE -HALF OF SECTION 20, TOWNSHIP 21 NORTH RANGE 14 EAST, FROM "CS" (COMMERCIAL SHOPPING CENTER) DISTRICT TO "OPUD-11" GENERALLY LOCATED ON THE NORTHWEST CORNER OF 86TH STREET NORTH AND 129TH EAST AVENUE. Mr. Rooney presented this item to Council stating the Planning Commission held a Public Hearing on December 17, 1992 on this matter. They voted 5-0-0 to recommend to the Council that OPUD- 11 be approved by the City Council subject to the conditions identified by staff. He then briefly reviewed the conditions. After questions and comments by Council, a motion was made by B. Randolph, seconded by J. Phillips, to table this item until further information could be obtained from the developer on requested use restrictions. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None MOTION: Carried 4-0 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE NO 455 AN ORDINANCE AMENDING PART 7, SECTION 7-107 (6) PROVIDING FOR EXCEPTION FROM COMPETITIVE BIDDING REQUIREMENTS. Mr. Ray presented this item stating this request is for one change in the City's purchasing law. This will allow the City to make purchases from bid lists maintained not only by the State, but also by any city or county whose population exceeded 50,000. This will provide Owasso with the purchasing power of larger entities and give the Council another option to consider when 3 OWASSO CITY COUNCIL JANUARY 5, 1993 reviewing requested purchases. The new language only allows for the use of prices determined and awarded based on a competitive bidding process. He requested the Council approve Ordinance No. 455. After discussion, a motion was made by J. Phillips, seconded by J. Gittelman, to approve Ordinance No. 455. AYE: Phillips, Gittelman, Randolph, Marlar NAY: None MOTION: Carried 4-0 ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO. 93-01. A RESOLUTION CALLING A NON- PARTISAN PRIMARY AND GENERAL ELECTION FOR THE PURPOSE OF ELECTING COUNCILMEMBERS FOR WARD THREE AND WARD FOUR. Ms. Buchanan presented this item stating the Charter of the City of Owasso governs the election process. This Resolution calls the ward election for the Spring of 1993 for Ward Three currently represented by Vice Mayor Jason Gittelman and Ward Four currently represented by Mayor Patricia Marlar and gives notification to the Tulsa County Election Board of our intent. This year we were notified that because of our population increase, there will be an additional precinct within the corporate city limits of Owasso. Precinct 754 has been divided into two precinct. The registered voters have been notified of the change and the new polling place. There will not be a polling location at the Baptist Retirement Center on 76th Street North for the new Precinct No. 750. This will have a slight impact on the expense of an election as there will be additional location rent, if any, and additional precinct workers salaries. She requested approval and adoption of Resolution No. 93-01. A motion was made by B. Randolph, seconded by P. Marlar, to approve and adopt Resolution No. 93-01. AYE: Randolph, Marlar, Phillips, Gittelman NAY: None MOTION: Carried 4-0 4 OWASSO CITY COUNCIL JANUARY 5, 1993 ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE URBAN AREA BOUNDARIES AND FUNCTIONAL CLASSIFICATION SYSTEM AS IT RELATES TO THE CITY OF OWASSO. Mr. Rooney presented this item to Council stating within large metropolitan areas, different types of urban areas exist. The City of Owasso is not included within the Tulsa Metropolitan Areas's boundaries. This means we are a separate entity for funding sources as a Small Urban Area. He requested the Council approve the Urban Area Boundary and Functional Classification System as presented and authorize the Mayor to execute all such documentation as required. After discussion, a motion was made by J. Phillips, seconded by J. Gittelman, to approve the Urban Area Boundary and Functional Classification System and authorized the Mayor to execute such documents. AYE: Phillips, Gittelman, Randolph, Marlar NAY: None MOTION: Carried 4-0 ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PRESENTATION OF INDEPENDENT FINANCIAL AUDIT FOR FY 1991-92 GENERAL FUND AND OTHER FUNDS. Ms. Bishop introduced Mr. Legener with Stanfield and O'Dell, the City's auditors. He gave a brief report and responded to questions of the Council. Ms. Bishop requested the Council receive the audit and file it with the State Auditor's office. Mayor Marlar requested a management response to the auditor's comments. She directed the item be listed on the agenda for the first meeting in February for discussion of the responses. A motion was made by J. Phillips, seconded by J. Gittelman, to receive the audit and direct it to be filed with the State Auditor's office. AYE: Phillips, Gittelman, Marlar, Randolph NAY: None MOTION: Carried 4-0 Mayor Marlar called a recess at 7:55 p.m. The meeting reconvened at 8:07 p.m. OWASSO CITY COUNCIL JANUARY 5, 1993 A motion was made by B. Randolph, seconded by J. Phillips, to recess the City Council meeting and go into the Owasso Public Works Authority meeting during this Council recess and to reconvene this Council meeting at the conclusion of the Owasso Public Works Authority meeting since there is an addendum to the agenda that includes a request for an Executive Session. AYE: Randolph, Phillips, Gittelman, Marlar NAY: None MOTION: Carried 4-0 Meeting recessed at 8:08 p.m. and reconvened at 8:30 p.m. ITEM 13: REPORT FROM CITY MANAGER. None ITEM 14: REPORT FROM CITY ATTORNEY. None ITEM 15: UNFINISHED BUSINESS. None ITEM 16: NEW BUSINESS. None ITEM 17: ADDENDUM TO THE AGENDA...... CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY CLERK. Mayor Marlar stated she has received a letter of resignation from the City Clerk and would like to enter Executive Session to discuss the duties of the office and an appointment of a City Clerk. A motion was made by J. Phillips, seconded by B. Randolph, to enter into an Executive Session. OWASSO CITY COUNCIL JANUARY 5, 1993 AYE: Phillips, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4-0 The meeting was recessed at 8:31 p.m. for an Executive Session and reconvened at 8:55 p.m. ITEM 18: ADDENDUM TO THE AGENDA... CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE APPOINTMENT AND ASSIGNMENT OF DUTIES OF THE CITY CLERK. A motion was made by Mayor Marlar, seconded by J. Gittelman, to appoint Deputy City Clerk Marcia Boutwell as City Clerk effective January 15, 1993 until June 30, 1993. These duties will be in addition to her current duties as Administrative Assistant / Community Development Department. AYE: Marlar, Gittelman, Phillips, Randolph NAY: None MOTION: Carried 4-0 ITEM 19: ADJOURN. With there being no further business to be brought before the Council, Mayor Marlar asked for a motion to adjourn. A motion was made by J. Phillips, seconded by B. Randolph, to adjourn. AYE: Phillips, Randolph, Gittelman, Marlar NAY: None MOTION: Carried 4-0 Meeting was adjourned at 8:57 p.m. Jane Buchanan, City Clerk Patricia K. Marlar, Mayor 7 CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 1/14/93 16:07:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT GENERAL GOVERNMENT 930012 SELF INS. SERVICE BUREAU SERVICE FEE 930600 DARRELL EVANS T.T.D. /EVANS 931406 ST FRANCIS HOSPITAL CLAIM /EVANS 931414 ST FRANCIS HOSPITAL CLAIM /EVANS 931415 ST FRANCIS HOSPITAL CLAIM /EVANS 931420 TREASURER PETTY CASH REIMS PETTY CASH 931477 SELF INS. SERVICE BUREAU WORK COMP EXCESS INS DEPARTMENT TOTAL = = = => 2,500.00 626.72 932.00 1,024.25 238.75 4.39 14,732.94 FUND TOTAL = = = => 20,059.05 1 1/14/93 16:07:18 PO # VENDOR AMBULANCE CITY OF OUASSO AMBULANCE SERVICE FUND A/P CLAIMS REPORT DESCRIPTION 931468 ALLIANCE MEDICAL, INC. SUPPLIES 931473 PACE PRODUCTS OF TULSA IN SUPPLIES 931482 MEDICAL COMPLIANCE SPECIA SUPPLIES DEPARTMENT TOTAL =___> APAPVR PAGE: AMOUNT 470.15 102.00 65.00 637.15 FUND TOTAL =___> 637.15 2 1/14/93 16:07:18 PO # VENDOR CENTRAL DISPATCH CITY OF OWASSO E - 911 A/P CLAIMS REPORT DESCRIPTION 930919 SOUTHWESTERN BELL TELE. E -911 DEPARTMENT TOTAL = = = => FUND TOTAL = = = => APAPVR PAGE: AMOUNT 1,654.95 1,654.95 1,654.95 3 1/14/93 PO # MANAGERIAL 931413 KIMBALL ACE HARDWARE 931420 TREASURER PETTY CASH 931424 CITY GARAGE 931425 CITY GARAGE CITY OF OUASSO GENERAL FUND 16:07:18 A/P CLAIMS REPORT VENDOR DESCRIPTION DEPARTMENT TOTAL =___> FINANCE SUPPLIES REIMB PETTY CASH PARTS FUEL 930473 STANFIELD & O'DELL, P.C. FY 91 -92 AUDIT 931113 CPS BUSINESS 1992 TAX FORMS 931243 PRO PUB INC SUBSCRIPTION 931401 SUBURBAN OFFICE SUPPLY SUPPLIES DEPARTMENT TOTAL =___> COMMUNITY DEVELOPMENT 930049 TULSA COUNTY MIS DIALUP SVC 931420 TREASURER PETTY CASH REIMS PETTY CASH 931424 CITY GARAGE PARTS 931425 CITY GARAGE FUEL 931426 MCCAU COMMUNICATIONS PAGER RENTAL DEPARTMENT TOTAL =___> MUNICIPAL COURT 930075 MICHAEL D. HILSABECK SERVICES 931445 US POSTMASTER POSTAGE 931478 SUBURBAN OFFICE SUPPLY SUPPLIES DEPARTMENT TOTAL =___> ENGINEERING 930353 ROHN MUNN ENGINEERING SERVICES 931424 CITY GARAGE PARTS APAPVR PAGE: AMOUNT 198.05 43.29 138.96 28.49 408.79 1,715.00 119.86 112.32 21.20 1,968.38 40.00 27.56 130.89 239.75 43.90 482.10 700.00 58.00 57.64 815.64 1,611.98 8.97 4 1/14/93 16:07:18 PO # VENDOR CITY OF OWASSO GENERAL FUND A/P CLAIMS REPORT DESCRIPTION 931425 CITY GARAGE FUEL 931438 CELLULAR ONE -TULSA 12/92 USE DEPARTMENT TOTAL = = = => GENERAL GOVERNMENT 930027 OKLAHOMA BUSINESS NEWS LEGIS REPORTER 930293 ST FRANCIS HOSPITAL -EAP QUARTERLY FEES 930954 RETHERFORD PUBLICATIONS LEGAL NOTICES 93124 MERCK, SHARP & DOHME HEPATITIS B VACCINE 931373 TRAVEL PETTY CASH DOC MEALS 931379 INCOG 3 QTR LEGISLATIVE 931385 REASORS PRICE RITE SUPPLIES 931420 TREASURER PETTY CASH REIMB PETTY CASH 931423 TULSA WORLD CLASSIFIED AD 931424 CITY GARAGE PARTS 931425 CITY GARAGE FUEL 931451 MCCAW COMMUNICATIONS 1/93 USE /AMOS 931480 REASORS PRICE RITE SUPPLIES 931481 13ILTMORE JANITORIAL SERVICES 931525 HALL,ESTILL,HARDWICK, LEGAL DEFENSE FUND Colaw Krm DEPARTMENT TOTAL MAINTENANCE 93145 CITY GARAGE FUEL DEPARTMENT TOTAL CEMETERY 931211 KIMBALL ACE HARDWARE SUPPLIES 931424 CITY GARAGE PARTS DEPARTMENT TOTAL POLICE SERVICES 930073 DEPT OF PUBLIC SAFETY TELETYPE LEASE APAPVR PAGE: AMOUNT 42.91 17.80 1,681.66 85.00 180.00 62.05 256.50 631.35 301.00 43.14 9.58 109.47 296.21 183.68 21.95 72.51 135.00 1,000.00 7 87 37.66 37.66 4.16 214.28 218.44 297.00 5 CITY OF OWASSO GENERAL FUND 1/14/93 16:07:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 930074 HOWARD STAMPER RADIO RETAINER 150.00 931ZZ4 MERCK, SHARP & DOHME HEPATITIS 8 VACCINE 2,565.00 931383 OWASSO AUTO CAR & MAINTE UNIT REPAIR 40.00 931384 CONNEY SAFETY PRODUCTS BIO -WASTE BAGS 55,80 931416 MEMORY SYSTEMS MONITOR /PRINTER 385.95 931424 CITY GARAGE PARTS 2,076.98 931425 CITY GARAGE FUEL 1,667.96 931431 OFFICE DEPOT CARD PLAN SUPPLIES 123.84 931440 HOWARD STAMPER REIMBURSEMENT 32.19 931441 CELLULAR ONE -TULSA 12/92 USE /KLAHR 21.70 931442 CUSTOM ELECTRONICS SERVIC REPEATER TESTING 132.00 931443 WESTERN BUSINESS PRODUCTS MAINT AGREE /OVERAGE 126.43 931444 MCCAW COMMUNICATIONS PAGER LEASE 131.70 931456 L.E.T.N. INSTALLATION /SERVICE 896.00 DEPARTMENT TOTAL = = = => 8,702.55 ANIMAL CONTROL 931341 THOMAS WATTS CONTRACTOR OFFICE CONSTRUCTION 567.00 931387 A -A FASHION UNIFORMS UNIFORMS 88.00 931388 ATOR ANIMAL HOSPITAL SERVICES 99.00 931424 CITY GARAGE PARTS 115.92 931425 CITY GARAGE FUEL 22.61 DEPARTMENT TOTAL = = = => 892.53 FIRE SERIVCES 930068 WILLIAM F. O'MEARA, JR, LEASE 347.34 930739 CHIEF FIRE & SAFETY INC BUNKER GEAR 623.00 930941 CHIEF FIRE & SAFETY INC BUNKER GEAR 623.00 931224 MERCK, SHARP & DOHME HEPATITIS B VACCINE 1,881.00 931425 CITY GARAGE FUEL 385.76 931466 COPI SOURCE INC. MAINT AGREE 299.40 931467 OFFICE DEPOT CARD PLAN SUPPLIES 38,29 931469 KIMBALL ACE HARDWARE SUPPLIES 71,72 931470 CELLULAR ONE -TULSA 12/92 USE 70.00 931471 VOLUNTEER VOLUNTEERS 297.00 931472 UAL -MART SUPPLIES 22.19 931474 MCCAU COMMUNICATIONS PAGER RENTAL 21.95 931476 STANDARD AUTO SUPPLY SUPPLIES 225.49 DEPARTMENT TOTAL = = = => 4,906.14 CIVIL DEFENSE 6 CITY OF OWASSO GENERAL FUND 1/14/93 16:07:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT 931450 CELLULAR ONE -TULSA 12/92 USE /STAMPER 19.00 DEPARTMENT TOTAL =___> 19.00 STREETS 931211 KIMBALL ACE HARDWARE SUPPLIES 119.44 931420 TREASURER PETTY CASH REIMS PETTY CASH 2.15 931424 CITY GARAGE PARTS 3,229.97 931425 CITY GARAGE FUEL 274.31 DEPARTMENT TOTAL = = = => 3,625.87 RECREATION CENTER 930155 BILTMORE JANITORIAL CLEANING 550.00 931382 EQUIPMENT ONE RENTAL & SA EQUIPMENT REPAIR 267.30 931389 HAMILL CO. MEMBERSHIP CARDS 38.00 931390 OFFICE DEPOT CARD PLAN SUPPLIES 114.25 931391 SUBURBAN OFFICE SUPPLY SUPPLIES 75.07 931392 OKLA. RECREATION & PARK S MEMBERSHIP RENEWAL 35.00 931393 KIMBALL ACE HARDWARE SUPPLIES 123.61 931425 CITY GARAGE FUEL 34.44 DEPARTMENT TOTAL = = = => 1.237.67 COMMUNITY CENTER 931420 TREASURER PETTY CASH REIMS PETTY CASH 28.22 931425 CITY GARAGE FUEL 45.57 931465 OFFICE DEPOT CARD PLAN SUPPLIES 43.98 DEPARTMENT TOTAL =___> 117.77 PARK MAINTENANCE 931420 TREASURER PETTY CASH REIMB PETTY CASH 9.51 931424 CITY GARAGE PARTS 119.83 931425 CITY GARAGE FUEL 80.57 DEPARTMENT TOTAL =___> 209.91 1/14/93 16:07:18 PO # VENDOR ECONOMIC DEVELOPMENT CITY OF OUASSO GENERAL FUND A/P CLAIMS REPORT DESCRIPTION 931427 CELLULAR ONE -TULSA DEPARTMENT TOTAL =___> FUND TOTAL =___> 12/92 USE APAPVR PAGE: AMOUNT 17.36 17.36 30 X65,91 1/14/93 16:07:18 PO # VENDOR CITY GARAGE CITY OF OWASSO CITY GARAGE A/P CLAIMS REPORT DESCRIPTION 931211 KIMBALL ACE HARDWARE SUPPLIES 931240 OWASSO AUTO SUPPLY PARTS 931398 BOWERS OIL CO. FUEL 931399 OWASSO OVERHEAD DOOR CO. REPAIR 931402 SUPERIOR SIGNALS, INC. LIGHTS 931424 CITY GARAGE PARTS 931425 CITY GARAGE FUEL DEPARTMENT TOTAL = = = => FUND TOTAL GRAND TOTAL APAPVR PAGE: AMOUNT 76.15 730.59 4,803.78 42.50 126.40 75.62 19.95 5,874.99 5,874.99 61,324.62 11 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/09/93 1 DEPARTMENT AMOUNT Finance Municipal Court Building Maintenance 856.62 Central Dispatch 4,794.16 Fire 24,695.15 Recreation Center Community- Senior`Center Economic Development 1,260.71 APPROVED: 01/19/93 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 01/09/93 DEPARTMENT AMOUNT Garage $3,383.48 in APPROVED: 01/19/93 Mayor Council Member Council Member TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY, CITY MANAGER SUBJECT: RESOLUTION SUPPORTING TULSA COUNTY'S ONE CENT SALES TAX ELECTION DATE: JANUARY 13, 1993 BACKGROUND In a joint effort, the City of Tulsa and the Tulsa Chamber of Commerce have submitted a proposal to the U.S. Department of Defense for the location of a financial accounting center in Tulsa County within the Cherokee Industrial Park. The proposal is based on the ability of the Tulsa area to fund the cost of acquiring, equipping and maintaining the facility. It has been proposed that funding for those elements could be found in money generated from a one cent sales tax over a three -year period. Such revenue is expected to total $150 million. The Tulsa County Board of Commissioners has called a special election for February 9, 1993 to place the question before the County's voters of whether or not such sales tax should be approved. Central to that proposal are two elements 1) the new penny would not be implemented unless the metropolitan Tulsa site was actually selected by the Department of Defense and 2) certain low- income families would be eligible for a sales tax rebate to relieve them of this new tax burden. Resolution 93-02 was requested by Mayor Marlar as a means of indicating support from the City Council for such a funding method. Based on current sales tax projections for FY 92- 93, if the County-wide sales tax is passed the Owasso contribution would be approximately $1,047,000 per year for three years. The Department of Defense Accounting Center is expected to employ approximately 7,000. The majority of those employees (85 %) are expected to be drawn from the local labor market. The committee charged with site selection has chosen a site that was formerly home to the Memorex -Telex facility in the Cherokee Industrial Park. The proposed site is less than four miles from Owasso's Main Street. This location could have a dramatic impact on the community. To give the Council some perspective on that impact, it should be noted that Tulsa's largest employer, American Airlines, currently employs approximately 9,000 people in its Tulsa operations. SALES TAX JANUARY 13, 1993 PAGE TWO Resolution 93-02, if adopted, would simply declare the support of the Owasso City Council for the resolution and does not have any legal ramification on the City or on individual Council Members. Please note that the OEDA has passed a similar resolution and it is expected that the Owasso Chamber of Commerce will also enact such a measure soon. RECOMMENDATION The staff joins with Mayor Marlar in supporting the sales tax proposal and recommends adoption of Resolution #93-02. Attachment - City of Owasso Resolution 93 -02 j k/council /011993. tax ' CITY OF OWASSO, OKLAHOMA RESOLUTION NO 93 -02 A RESOLUTION DECLARING SUPPORT BY THE CITY OF OWASSO, OKLAHOMA FOR A ONE PERCENT (1%) SALES TAX FOR THREE (3) YEARS IF THE FEDERAL GOVERNMENT SELECTS TULSA AS THE LOCATION FOR A DEPARTMENT OF DEFENSE FINANCE AND ACCOUNTING CENTER AND PROVIDING THAT ALL PROCEEDS FROM THE ONE PERCENT (1%) SALES TAX WOULD BE USED TO PROVIDE CENTER FACILITIES. WHEREAS, the City of Tulsa is one of twenty (20) finalist cities competing for a Department of Defense Finance and Accounting Center; and WHEREAS, if Tulsa were selected as the site of the Center, seven thousand (7000) new jobs would be created, of which six thousand (6000) would be hired from Tulsa and the surrounding area; and WHEREAS, it is estimated that the other one thousand (1000) employees would relocate to the Tulsa area and would spend over one hundred million dollars ($100,000,000) on new residences. and WHEREAS, the total payroll of the Center is expected to be two hundred million dollars ($200,000,000) per year, or an average of twenty-five thousand dollars ($25,000) per year per employee including benefits; and WHEREAS, the County -wide ballot title calls for a rebate to County residents earning twelve thousand dollars ($12,000) or less per year; and WHEREAS, the one percent (1%) sales tax would be collected only if Tulsa is chosen as the site for the new center and the citizens of Tulsa County approved the one percent tax through a vote of the electorate; and WHEREAS, Owasso is located in immediate proximity to the City of Tulsa and the proposed site of the facility, and the Owasso economy is closely tied to the Tulsa economy; and WHEREAS, many Owasso citizens work in the City of Tulsa and would benefit directly and indirectly from this possible new employer; and, WHEREAS, the proposed number of jobs to be generated would have a significant positive economic benefit for Owasso residents and businesses; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA: THAT the City Council of the City of Owasso, Oklahoma supports and endorses a one percent (1 %) sales tax for three (3) years if, and only if, the federal government were to select Tulsa as the location for a Department of Defense Finance and Accounting Center. APPROVED AND ADOPTED this 19th day of January, 1993 by the City Council of the City of Owasso. Oklahoma. Patricia K Marlar, Mayor ATTEST: Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY CITY PLANNER SUBJECT: OPUD-11 QUESTIONS FROM JANUARY 5, 1993 CITY COUNCIL MEETING DATE: January 11, 1993 BACKGROUND During the January 5, 1993 City Council Meeting, Councilmembers had questions regarding the reasoning of the developer's limitation of certain types of proposed commercial uses being eliminated with OPUD-11. The Zoning Code for the City of Owasso requires that "Protective Covenants" be submitted with all Planned Unit Development applications and the City of Owasso to be designated beneficiary. This then gives the City of Owasso the opportunity to enforce the covenants of the development area, an enforcement opportunity the City of Owasso would not normally be able to execute. Certainly, if the appropriateness of several of the "Protective Covenants" does not seem applicable, or an enforcement opportunity that the City Council does not want to be responsible for, an amended form of the "Protective Covenants" may be adopted and approved by the City Council. A representative from Brookside State Bank will be in the audience at the January 19, 1993 Council Meeting to answer any questions you may have regarding the desire to eliminate certain commercial uses within this area. If you have any questions, or if I can be of further assistance to you, please do not hesitate to contact me at 272 -2251. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY CITY PLANNER SUBJECT: CASE REPORT AND RECOMMENDATION FOR OPUD-11 DATE: DECEMBER 18, 1992 BACKGROUND During the Public Hearing held on December 17, 1992 before the Owasso Planning Commission, the enclosed Staff Report and Recommendations for zoning case OPUD -11 were presented. At that meeting, in addition to hearing from the staff, the Planning Commission had the opportunity to speak with the applicant. There was no public opposition regarding the request. The Owasso Planning Commission voted 5 -0 -0 to recommend to the City Council that OPUD -11 be approved subject to the conditions identified by staff. RECOMMENDATION Based upon the staff's review and the Planning Commission's recommendation, I recommend approval of Ordinance No. 454, approving zoning case OPUD-11 subject to the following recommendations; (1) That the applicant's Development Text and Amended Development Plan as submitted by Planning Staff, be considered to be the Outline Development Plan as required by the PUD Chapter of the Owasso Zoning Code. (2) That unless specifically set out in the conditions of this PUD, all lots contained within "Ram Plaza" shall meet all the necessary requirements of a typical CS District. (3) That a Subdivision Plat be approved by the Owasso City Council and filed with the County Clerk's Office prior to the issuance of a building permit. Said covenants shall incorporate all PUD standards and conditions of approval and make the City of Owasso I beneficiary. RECONEMMNDATION Upon clarification of this matter with the developer /owner and a possible amendment to the "Protective Covenants," I would recommend approval of Ordinance No. 454, approving zoning case OPUD-11 subject to the twelve (12) recommendations listed in the previous memorandum to City Council date December 18, 1992. ATT ACfIlVlENTS 1. Previous Staff memo containing recommendations for OPUD-11 date December 18, 1992 that were approved 5 -0 -0 by the Planning Commission. 2. The proposed "Protective Covenants" for OPUD-11. 3. Ordinance No. 454 authorizing the approval of rezoning case OPUD-11, from CS to PUD. (4) All conditions imposed by the Owasso Technical Advisory Committee for subdivision plat approval be met as conditions of the PUD. (5) A detailed drainage report to be submitted by the applicant. (6) Sidewalks with handicapped access at all curb crossings be provided in all areas of the PUD. (7) Landscaping found on the perimeter of the development site to also be utilized along the dedicated right -of -way from 129th East Avenue through the development site. (8) That a detailed landscaping plan be submitted by the applicant, reviewed and approved by the Owasso Planning Commission, and installed prior to the occupancy of any buildings. (9) That the reference on Page 5 of the PUD text pertaining to a lien being placed on a Property Owner's Association member's "personal property" be changed to "Real property. " (10) Upon the location of the pedestrian/bicycle pathways from the abutting duplex development to OPUD-11, this developer shall provide pedestrian/bicycle pathways to "tie -in" to these areas. (11) Prior to the development of any areas within OPUD-11, a detailed site plan shall be submitted and approved by the Owasso Planning Commission. (12) The developer shall be responsible for the purchasing and installation of all traffic control or street identification signage relating to the project as determined by the City of Owasso. ENCLOSURE: 1. OPUD-11 Staff Report ATTACHMENTS: 1. Ordinance No. 454 authorizing the approval of rezoning case OPUD -11, from CS to PUD. PROPOSED PROTECTIVE COVENANTS FOR RAM PLAZA A PLANNED UNIT DEVELOPMENT IN THE CITY OF OWASSO, OK This Declaration of Protective Covenants (the "Declaration ") is made and entered into as of the date last herein written by the Declarant. ARTICLE I Recitals Section 1.01. Declarant owns certain real property (the "Property ") described in Exhibit A attached hereto and made a part hereof. Section 1.02. In order to protect against the development and use of the = rcperty in a manner which might adversely affect and /or deprecia_e the value of the Property, Declarant desires to subject the Prcperty to certain covenants, conditions and restrictions whic:i shall govern the development, improvement and use of the Property. ARTICLE II General Provisions Section 2.11. Establishment of Protective Covenants. Declarant does hereby adopt and establish the herein - described protective and restrictive covenants, easements, agreements and conditions with respect to the Property and it is hereby agreed and declared that the Property shall be sold, transferred, conveyed, improved, used and occupied subject to the following covenants, conditions, restrictions, easements, agreements and conditions, which shall be covenants running with and binding upon the Property, and be binding upon Declarant and its respective heirs, executors, administrators, successors and assigns, specifically including any and all subsequent owners of the Property er an_v. portion thereof (including mortgagees and nary purchasers at any foreclosure sale or by deed in lieu thereof), whether by purchase, descent, devise, gift, trade or otherwise, and each and all individuals and entities, by the acceptance of fee simple title to any portion on the Property, shall and do thereby agree and covenants to abide by and perform the following provisions and =agreements. The portions of the Property to be so conveyed shall be designated as such in the deed of conveyance thereof by reference to, and adoption of, this Declaration, together with any other additional covenants and restrictions which may be placed on any such portion of the Property. -13- Section 2.02. Recordation of Declaration and Amendments. This Declaration, and any amendment, modification or revision thereto, shall not be effective until filed for record in the public real estate records for the county or counties or cities in which the Property is located. ARTICLE III Protective Covenants Section 3.01. Designation of permitted and Prohibited Uses. (a) No theater (motion picture or legitimate), health spa, skating rink, bowling alley, dairy store, establishment which sells alcoholic beverages for on- premises consumption, or any other health, recreational or entertainment -type activity shall be operated, or permitted to operate upon the property. (b) Notwithsta -riding any other provision contained herein to the contrary, the following uses shall not be permitted on any Portion of the Property: (i) Any use which involves the raising, breeding or keeping of any animals or poultry. (ii) Any dangerous or unsafe uses. (iii) Any industrial uses, including, without limitation, any manufacturing, smelting, rendering, brewing, refining, chemical manufacturing or processing, or other manufacturing uses. (iv) Any mining or mineral exploration or development except by non - surface means. (v) Any use which may require water and sewer services in excess of the capacities allocated to the Property by any governmental authority. (vi) Any noxious or offensive activity which Owner deems objectionable and adverse to the preservation of property values of the Adjacent Property. (vii) Any use which violates any statute, rule, regulations, ordinance or other law of any governmental entity, including but not limited to all flood plain, industrial waste and other ordinances of the city or any other governmental body in which the property is located. Section 3.02. Development Standards. Construction, improvements, alterations, additions or uses of any portion of the Property shall be subject to the following standards, requirements and criteria. Section 3.02.1. Minimum Setback Lines. All structures shall comply with the zoning code or other requirements of the City of Owasso with respect to setback lines which are applicable and in force at the time of construction. Section 3.02.2. Building Design. All structures shall be masonry, brick, stone or stucco construction. There shall be no metal buildings allowed. ARTICLE IV Miscellaneous Section 4.01. Term; Amendment. This Declaration and the covenants and restrictions set forth herein shall run with and bind all land within the Property, for a term of seventy -five (75) years from the date this Declaration is filed for record in the real property records of the county or counties in which the Property lies. Section 4.02. Severability. If any of the covenants, conditions or terms of this Declaration shall be found void or unenforceable for any reason whatsoever by any court of law or of equity, then every other covenant, condition, restriction or germ contained herein shall remain valid and binding. Section 4.03. Enforcement of Covenants. A violation of the covenants contained herein may result in an immediate, -15- irreparable harm for which money damages alone are not adequate. Section 4.04. Captions; Singular, Plural and Gender. section headings re intended for convenience only and shall not anot be construed with any substantive effect in this Declaration. Words used herein shall be deemed to include the singular and Plural and any general as the context requires. Section 4.05. Successors and Assigns. This Declaration shall be binding upon Declarant and its heirs, executors, representatives, successors and assigns. Section 4.06. Governing Law. This Declaration is made in the State of Oklahoma and shall be governed by and enforced in accordance with the laws of the State of Oklahoma. Section 4.07. P-riority of Declaration: Subordination by Mortgagees. The covenants, conditions and restrictions set forth in this Declaration shall be prior and superior to any mortgage lien or liens encumbering the Property. -15- CITY OF OWASSO ORDINANCE NO. 454 AN ORDINANCE APPROVING PLANNED UNIT DEVELOPMENT APPLICATION NO. OPUD -I1, PROVIDING FOR THE SUPPLEMENTAL DESIGNATION PUD ON A TRACT OF LAND CONTAINING APPROXIMATELY 9.24 ACRES, LOCATED IN THE EAST HALF OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, AND REPEALING ALL ORDINANCES IN CONFLICT HEREWITH. WHEREAS, public hearings have been held regarding the request for approval of a Planned Unit Development concerning the property herein described, and, WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for and against the requested approval of OPUD -11, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA; section 1. That the zoning map of the City of Owasso, Oklahoma be amended to reflect the supplemental designation of PUD (Planned Unit Development) on the following described property, to wit: 21 North, Range 14 A tract of land located in the East Half (E/2) of Section 20, Township East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, being more particularly described as follows, to -wit: Beginning at a point, said point being the Southeast corner of the East Half; thence South 89° 55'26" West along the South line of said East Half, a distance of 990.00 feet to a point; thence due North a distance of 645.00 feet to a point; thence North 51°42' 35" East a distance of 26.33 feet to a point; thence due East a distance of 969.70 feet to a point in the East line of said East Half; thence South 00° 01'55" West along the East line of said East Half, a distance 660.00 feet to the Point of Beginning, Less and Except: A tract of land located in the Southeast Quarter (SE/4) of the Southeast Quarter (SE/4) of Section 20, Township 21 North, Range 14 East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U.S. Government Survey thereof, in the City of Owasso, Tulsa County, Oklahoma, and being more particularly described as follows: Commencing at the Southeast Corner of the Southeast Quarter (SE 14) of Section 20; thence South 89°55'26" West, 717.97 feet with said section line to the Point of Beginning; thence South 89°55'26" West, 272.00 feet; thence North 645.00 feet; thence North 51°42'35" East, 26.33 feet; thence East 261.33 feet; thence South 141.00 feet; thence West 30.00 feet; thence South 130.00 feet; thence East 20.00 feet; thence South 389.95 feet to the Point of Beginning. Section 2 The City Council hereby authorizes development upon such tract in accordance with the provisions of the Outline Development Plan of November 13, 1992 submitted with the application, as well as all amendments or modifications thereto, as required by the City Council, same being hereby made a part of such Outline Development Plan and included therewith. 'Section 3. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 5th day of January, 1993. Patricia K. Marlar, Mayor ATTEST: APPROVED AS TO FORM: Jane Buchanan, City Clerk Ronald D. Cates, City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT SUBJECT: OWASSO MUNICIPAL FACILITIESANDUSTRIAL PARK ACCESS STREET GRANT (MAX BUCHANAN SITE) DATE: January 14, 1993 BACKGROUND: As a part of the OEDA's efforts to bring industrial businesses to Owasso (Max Buchanan), the City became eligible to participate in several different infrastructure grant programs that will provide assistance in developing the City's Municipal Facilities /Industrial Park on south Main Street. Previously the Council has accepted a CDBG -EDF Grant from the Oklahoma Department of Commerce of $151,000. This grant is programmed to provide for the design and construction of the extension of water and sewer line into the area. It also provides for the design and roadbed construction of an access street. Attached for your review is a "project agreement" from the Oklahoma Department of Transportation for a $40,000 grant to be used for surfacing the access street. This grant was approved on December 7, 1992, by the Transportation Commission during its regular meeting. The City had requested $68,000 for this project, however, the DOT staff recommended that the width of the street be reduced to a 24 foot width and that only $40,000 be allocated. It is staff s opinion that the Commission approved that recommendation because we could not present final engineering plans showing a need for the wider road with curb and gutter. The plan is to request County assistance with the project so that the road surface can be properly sized without increasing the cost above the $40,000 limit. Generally, the agreement requires: 1. That the grant be of a reimbursable mature (City fronts the construction cost and is reimbursed by the DOT). 2. That all engineering be done b the City and not paid from DOT grant funds (CDBG- EDF grant funds will pay engineering). 3. That the City bear the cost of utility re- location (there are none). 4. That all right -of -way be provided with no encumbrances (City owns all right -of -way). 5. That the project be let by usual and customary manner (competitive bid or other usual manner, i.e. County inter -local agreement). 6. That the City accept full responsibility for all maintenance after the required maintenance bond expires. The staff has reviewed the agreement and is if the opinion that execution is acceptable and that meeting the requirements identified above is possible without creating significant management problems. RECOMMENDATION: The staff recommends Council approval of the project agreement and that the Mayor be authorized to execute such agreement on behalf of the City. ATTACHMENT: Project Agreement FORM -PA -200 PROJECT AGREEMENT BY AND BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA DEPARTMENT OF TRANSPORTATION FOR THE CONSTRUCTION OF INDUSTRIAL ACCESS PROJECT SAP - 72(441) J/P NO. 13553(04) AGREEMENT This Agreement, made the day and year last written below, by and between the City of Owasso, hereinafter referred to as the CITY, and the Department of Transportation of the State of Oklahoma, hereinafter referred to as the DEPARTMENT, is for the following intents and purposes and subject to the following terms and conditions, to -wit: WHEREAS, the DEPARTMENT is in receipt of a request by the CITY that the CITY be permitted to engineer and let a contract to construct an Industrial Access Project and to be reimbursed by the DEPARTMENT for the costs of the project upon satisfactory completion of the work from the funds allocated by the Transportation Commission for the project; and WHEREAS, the Transportation Commission did at its regular meeting of December 7, 1992 approve Agenda Item 215(B) allocating $40,000.00 (Forty Thousand Dollars) for the purpose of participating with the CITY in constructing an Industrial Access Project beginning at S. Main Street and extending south and east approximately 1,000 feet to connect with Cedar Street. WHEREAS, the DEPARTMENT has reviewed the plans and specifications prepared by the CITY for the project and determined that the plans and specifi- cations are in accordance with the Oklahoma Standard Specifications for Industrial Access Projects. NOW, THEREFORE, it is mutually agreed by the CITY and the DEPARTMENT that: I. The CITY agrees to provide all plans, specifications and construction cost estimates for this project. 2. The CITY agrees to adjust or relocate or cause the adjustment or relocation, at the CITY's sole expense, of all utility facilities as may be reasonably necessary or convenient to accommodate construction of the project. 3. The CITY warrants that all rights -of -way needed for the construction of said project shall be free and clear of all obstructions and encumbrances of whatsoever nature, which would interfere with construction of the project, including but not limited to utility poles, pipelines, buildings, signs and other facilities above or below the surface of the ground. 4. The CITY shall, by resolution, duly authorize the execution of this AGREEMENT by proper officials, and attach copies of such resolution to this AGREEMENT. 5. Upon approval of this AGREEMENT, and the plans and specifications by the DEPARTMENT, the CITY shall advertise and let the contract for this project in the usual and customary manner. The CITY shall assume total responsibility for the construction, inspection and completion of this project. 6. The CITY shall appoint competent supervision of the construction work to the end of obtaining work strictly in accordance with the approved plans and specifications. 7. It is further understood and agreed that upon completion of said project, the CITY will invite a DEPARTMENT representative to attend the final inspection. Any deviations between the project as constructed and the plans and specifications for said project will be noted in writing at that time and signed by members of the inspection party. B. Upon completion and final acceptance of the project, the CITY agrees that it shall, at its own expense, assume full maintenance responsibility for the project. No changes shall be made in the method and /or design of operation without the mutual written consent of the DEPARTMENT and the CITY. 9. Upon completion and final acceptance of the project, the DEPARTMENT agrees to pay to the CITY the DEPARTMENT's proportionate share of the project costs in an amount not to exceed $40,000.00 (Forty Thousand dollars). 10. Payment shall be made by the DEPARTMENT to the CITY upon receipt of a properly executed Claim Form D.T. 324A accompanied by suitable evidence of the expenditure made by CITY in the execution of this project. IN WITNESS WHEREOF, the Director of Transportation, pursuant to authority vested in him by the Oklahoma Transportation Commission, has hereunto ' subscribed his name as Director of the Department of Transportation, and the CITY has executed the same pursuant to authority prescribed by law: The CITY on the day of 19 and the STATE on the day of , 19 , CITY OF OWASSO BY Mayor ATTEST: APPROVED AS TO FORM AND LEGALITY City Clerk City Attorney APPROVED AS TO FORM AND LEGALITY STATE OF OKLAHOMA DEPARTMENT OF TRANSPORTATION DEPARTMENT OF TRANSPORTATION BY General Counsel Deputy Director Proposed Utility Improvements August 1992 I I I I I 2 I I = I II I f REDUCER I � W i I I SI !� UP o: � W mI` v I II EXISTING WATER � 4V II II I SECURITY WTE I SECURITY :w• — I � iGATE STREET 20' DEPARTMENT I I ITEMPORARY ACCESS DRIVEWAY Lin. A y I W PROPOSED WATER LINE I i IN VALVE J PROPOSED PAVEMENT SO' 100' S' MANHOLE APPROXIMATE SCALE I To Existing Litt Station • LOADING AREA I l i RECYCLE I CENTER A.RA..V. � � � ������iiinuiiin�tmmi � Este:= ���mrt>ntt>�cmnn tnnunnununnni Existing Sewer I Line A �— at capacity FUTURE FUTURE BUSINESS BUSINESS SITE SITE i >(j A.R.V.(Air Relief Volvo) ! Q FIRE HYDRANT S PROPOSED SANITARY SEWER I W PROPOSED WATER LINE I i IN VALVE J PROPOSED PAVEMENT SO' 100' S' MANHOLE APPROXIMATE SCALE I To Existing Litt Station • 76TH STREET NORTH 1 MEMORANDUM TO: OWASSO CITY COUNCIL MEMBERS I %i FROM: PATRICIA K. MARLAR, MAYOR SUBJECT: APPOINTMENT TO INCOG BOARD OF DIRECTORS DATE: JANUARY 14, 1993 The INCOG bylaws require that members of the INCOG Board of Directors be appointed to a term that begins on the second Wednesday of January of each odd - numbered year. It is my desire to continue as Owasso's representative. In order to do so, I request that the Council confirm my reappointment to the INCOG Board of Directors. INCOGa voluntary association of local governments serving creek, osage and tulsa counties 201 west 5th street, suite 600 • tulsa, oklahoma 74103 -4236 •918/584 -7526 Fax 918/583-1024 December 23, 1992 The Honorable Pat Marlar Mayor of Owasso P.O. Box 180 Owasso, OK 74055 Dear Mayor Marlar: RE: REAPPOINTMENTS TO INCOG BOARD According to the INCOG Bylaws "the officers and members of the Board of Directors shall hold office for a term of two (2) years, said term to commence the second (2nd) Wednesday of January of each odd - numbered year, following their selection." We are, therefore, requesting that the City of Owasso designate their representative to the INCOG Board of Directors for a two year term. You are the present representative. We would appreciate receiving this information as soon as possible. Sincerely, V e 1 i La JI1e1 Executive Director JL /ve cc: Mr. Rodney Ray TO: HONORABLE MAYOR AND COUNCIL MEMBERS CITY OF OWASSO FROM: RODNEY J. RAY, CITY MANAGER SUBJECT: VEHICLE PURCHASE - BID EVALUATION DATE: JANUARY 19, 1993 BACKGROUND Your agenda listed an item for the purchase of one vehicle based on bids received on January 15, 1993. A staff evaluation of the bids received indicates that one bidder withdrew their bid (Liberty Bank) and that the remaining bids were not consistent with prices being quoted in the general market. The staff believes the city would be better served if additional time were spent looking for the right vehicle at a better price. RECOMMENDATION I recommend Council rejection of all bids. ATTACIUA ENT Bid tabulation sheet j k/ council/ 01193 . ca2 CITY OF OWASSO 207 South Cedar PO Box 180 Owasso, Oklahoma 74055 (918) 272 -2251 BID DOCUMENTATION Opening Date: January 15, 1993 Council Approval: Item: Mid -Size Passenqer Sedan Number of Bids: 3 Bids Opened By: Marcia Boutwell Witness: Mike Rnebel Witness: Tim Rooney Bidders Classic Chevrolet Don Thornton Ford Liberty Bank Certification: 1992 Lumina 1991 Taurus 1991 Buick Regal I, Marcia Boutwell, Owasso City Clerk, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: / Date • Amount of Bid 27,495 miles $10,921 21,728 miles $10,471 31,237 miles $ 8,800 ►S jLtlr= NX 1 101010(f)" -X11 lu 1 . TO: HONORABLE MAYOR AND COUNCIL MEMBERS CITY OF OWASSO FROM: RODNEY J. RAY, CITY MANAGER SUBJECT: VEHICLE PURCHASE DATE: JANUARY 14, 1993 Pursuant to discussions with Council relative to the purchase of a vehicle for the City Manager, the staff has been working since September to locate an appropriate and affordable vehicle. The staff has recently solicited bids for a program - type /used 1991 (or newer) vehicle that has a current odometer reading of no more than 30,000 miles. These bids are scheduled to be opened today (Friday, January 14) at 4:00 p.m. and then will be subjected to evaluation. The evaluation of bids and resulting recommendation will be sent to each Council Member on Monday (January 18) for your review. Whichever vehicle is selected for recommendation will be at city hall all day Tuesday, January 19 for your inspection. It will be recommended that funding for this purchase come from a combination of funds from the budgets of the City Manager, General Government and OPWA Administration. If you have any questions before receiving the final recommendation memorandum on Monday, please call me.