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HomeMy WebLinkAbout1993.05.18_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: May 18, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 14, 1993. AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call j • _ �� 4. Request Approval of the Minutes of May 4, 1993 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 Owasso City Council May 18, 1993 Page 2 6. Request to Address the City Council Concerning Recycling Girl Scout Troop #283 Attachment #6 7. Request to Address the City Council on a Matter Relating to the Improvement and Maintenance of a Storm Drainage -way Located Parallel to Forrest Drive South of Fourth Street. Ms Patricia Marlar Ms Nancy Wampole Ms Marie Fields Attachment #7 8. Consideration and Appropriate Action Relating to a Request for the Solicitation of Bids for the Installation of an Asphalt Surface on the Entrance Road to the Owasso SportsPark. Mr Munn Attachment #8 Staff will recommend that the Council authorize the solicitation of bids for the purpose of constructing an asphalt surface on the entrance road to the SportsPark. 9. Consideration and Appropriate Action Relating to a Request for Council Approval of the Designation of the Owasso Fire Department as a "Project Safe - Place" Facility. Chief Allen Firefighter DeMauro Attachment #9 Staff will present information regarding "Project Safe - Place" and will recommend Council designation of the Owasso Fire Department as a Project Safe -Place facility. ' Owasso City Council May 18, 1993 ' Page 3 10. Consideration and Appropriate Action Relating to a Request Authorizing the City ' Attorney to file a "Disclaimer of Interest" with the District Court in the Matter of HUD vs LaDonna Daniels, et al. Mr Cates ' Attachment #10 Staff will recommend that the Council authorize the City Attorney to cause to be filed a "Disclaimer of Interest in the Matter of HUD vs LaDonna Daniels, et al. it ' 11. Consideration and Appropriate Action Relating to a Request for Council Approval of a FY1993 -94 Labor Contract Between the City of Owasso and FOP Lodge #149. Mr Ray Attachment #11 Staff will recommend Council approval of a contract between the City and the FOP. NOTE: Due to a concern that has been expressed relative to this item, a notification of this meeting has been sent to the President of the FOP inviting him and any other lodge member to attend the Council meeting. i r� 12. Consideration and Appropriate Action Relating to a Request for Council Ratification of ' an Action Taken by the City Manager Wherein the Manager Exceed the Spending Authority Allowed by Code by Authorizing Emergency Repairs to a City Ambulance. Mr Ray Attachment #12 Staff will present to the Council the circumstances and recommend Council ratification ' of the Action. II L Owasso City Council May 18, 1993 Page 4 , 13. Consideration and Appropriate Action Relating to Ordinance #460, an Ordinance Amending a Previously Adopted Ordinance (#53) Relating to the Vacation of Right -of- Way Between Blocks 9 & 10 of Greenlee's Addition. Mr Rooney Attachment #13 , Staff will recommend Council adoption of Ordinance #460. I 14. Consideration and Appropriate Action Relating to a Request that the Staff be Authorized to Develop Documents to Present to the City Council Providing for a Conditional Grant to the Owasso Public Golf Authority in the Amount of $400,000, Such Grant to be Returned to the City of Owasso in Addition to Interest Payments as Required by the Grant Documents. Mr Ray Attachment #14 Staff has developed a concept for presentation to the Council regarding an investment policy that will produce a higher yield on invested funds. Staff will recommend that the Council authorize the staff to develop documents relating to such concept for presentation to the Council at the June 1, 1993 meeting. 15. Consideration and Appropriate Action Relating to a Request to Designate the Mayor as the City's Certifying Officer as Provided for by the National Environmental Policy Act for the Purpose of Signing Certain Documents to Complete the Requirements of the Max Buchanan CDBG -ED Grant, Project #5252. Mr Compton Attachment #15 Staff will recommend that the Council designate the Mayor as the City's certifying official for documents required by the CDBG grant and authorized by the Council. Owasso City Council May 18, 1993 Page 5 16. Consideration and Appropriate Action Relating to a Request that a Finding of "No Significant Impact on the Environment" Will Occur as a Result of the Max Buchanan Project #5252 CDBG -ED92. Mr Compton See Attachment #15 Staff will recommend that the Council approve the INCOG report and finding of no significant impact on the environment as a result of the Max Buchanan project and that the Mayor be authorized to execute such document. 17. Consideration and Appropriate Action Relating to a Request for a Finding by the City Council that Administrative and Engineering Services Relating to Project #5252 CDBG- ED92 (Max Buchanan Infrastructure Grant) are Exempted from the Requirements of the National Environmental Policy Act of 1969 Due to the Nature of These Activities and in Accordance with "24 CFR, Part 58 ". Mr Compton See Attachment #15 Staff will recommend Council approval of an exemption of Administrative and Engineering services from the requirements of an environmental impact study and that the Mayor be authorized to certify such exemption. 18. Consideration and Appropriate Action Relating to a Request for Council Authorization for the Mayor to Execute an Environmental Certificate for Project #5252 CDBG -ED92 (Max Buchanan Infrastructure Grant). Mr Compton See Attachment #15 Staff will recommend that the City Council authorize the Mayor to sign the Environmental Certificate as required by the grand conditions. Owasso City Council May 18, 1993 Page 6 ' 19. Consideration and Appropriate Action Relating to a Request for City Council Approval of a "Request for the Release of Fund ", and that the Mayor be Authorized to Execute Such Documents as Required to Gain a Release of Funds for Project #5252 CDBG - ED92. Mr Compton See Attachment #15 Staff will recommend that the Council authorize the Mayor to execute a "Release of Funds Request" as required by grant conditions. 20. Consideration and Appropriate Action Relating to a Request for Council Approval of an "Antidisplacement Plan" for Project #5252 CDBG -ED92 (Max Buchanan Infrastructure Grant). Mr Compton See Attachment #15 Staff will recommend Council adoption of an Antidisplacement Plan for the Max Buchanan project, and that the Mayor be authorized to execute such plan document. 21. Consideration and Appropriate Action Relating to a Request for Council Approval of a "Management Plan" for Project #5252 CDBG -ED92 (Max Buchanan Infrastructure Grant). Mr Compton See Attachment #15 Staff will recommend Council approval of the required Management Plan and that the Mayor be authorized to execute documents relating to that plan. Owasso City Council May 18, 1993 Page 7 22. Report from City Manager 23. Report from City Attorney 24. Unfinished Business 25. New Business 26. Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING ' Tuesday, May 4, 1993 The Owasso City Council met in regular session on Tuesday, May 4, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 30, 1993. ' ITEM 1: CALL TO ORDER FMayor Marlar called the meeting to order at 7:00 p.m. ITEM 2: FLAG SALUTE 0 Mayor Marlar led the flag salute. ITEM 3: OATH OF OFFICE ADMINISTERED TO WARD 3 COUNCILMEMBER- ELECT CHARLES BURRIS AND WARD 4 COUNCILMEMBER -ELECT MARY LOU BARNHOUSE City Attorney Ron Cates administered the Oath of Office to Ms Barnhouse and Mr Burris and they were seated at the Council bench. Councilmember John Phillips presented a placque to retiring Mayor and Councilmember Patricia Marlar in appreciation for her six years of service to the citizens of Owasso. ' ITEM 4: ROLL CALL ' PRESENT ABSENT John Phillips, Councilmember Bob Randolph, Councilmember Jim Smalley, Councilmember Mary Lou Barnhouse, Councilmember Charles Burris, Councilmember 'I STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, City Clerk A quorum was declared present. ITEM 5: ELECTION OF MAYOR Senior Councilmember John Phillips presided for the election of Mayor and opened the floor for nominations. Councilman Phillips nominated Bob Randolph, seconded by Councilwoman ') Barnhouse. Owasso City Council May 4, 1993 AYE: Phillips, Barnhouse, Burris, Smalley, Randolph NAY: None Motion carried 5 -0. ITEM 6: ELECTION OF VICE -MAYOR Mayor Randolph opened the floor for nominations for Vice -Mayor and nominated John Phillips. Motion was seconded by Mary Lou Barnhouse. AYE: Randolph, Barnhouse, Smalley, Burris, Phillips NAY: None Motion carried 5 -0. ITEM 7: REQUEST APPROVAL OF THE MINUTES OF APRIL 20, 1993 REGULAR MEETING. John Phillips moved, seconded by Jim Smalley, to approve the minutes, by reference made a part hereto. AYE: Phillips, Smalley, Burris, Barnhouse, Randolph i NAY: None Motion carried 5 -0. ' ITEM 8: REQUEST APPROVAL OF THE CLAIMS . John Phillips moved, seconded by Jim Smalley, to approve the following claims as submitted: (1) General Fund $20,820.76 and Interfund Transfers $22,729.16; (2) E -911 Interfund Transfers $833.34; (3) Workers' Compensation Self- Insurance Plan $733.47; (4) Ambulance Service Fund $345.66 and Interfund Transfers $7,845.66; (5) CDBG -EDF 90 $100.00; (6) City Garage $5,331.71; (7) General Fund Payroll $83,980.80; (8) City Garage Payroll $3,383.48. , AYE: Phillips, Smalley, Burris, Barnhouse, Randolph NAY: None Motion carried 5 -0. 2 IR Owasso City Council May 4 1993 R� ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ADOPTION OF A POLICY PROVIDING FOR VACANCIES IN THE MEMBERSHIP OF THE CITY COUNCIL Mr Cates and Mr Ray presented this item as the result of the expressed intention of a councilmember to resign his position, thereby creating a vacancy on the Council. Several options were discussed. Charles Burris moved to adopt the policy statement attached to, and made a part of, these minutes. Motion seconded by John Phillips. AYE: Burris, Phillips, Smalley, Barnhouse, Randolph NAY: None Motion carried 5 -0. ITEM 10: REPORT FROM CITY MANAGER RM bw I r I I No report. ITEM 11: REPORT FROM CITY ATTORNEY No report. ITEM 12: UNFINISHED BUSINESS None. ITEM 13: NEW BUSINESS Question was raised concerning infrastructure problems with developing subdivisions. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS CONCERNING EMPLOYEES AND REPRESENTATIVES OF GROUPS OF EMPLOYEES PURSUANT TO TITLE 25 O.S.. SECTION 307 -B(2). I John Phillips moved to enter into executive session for the above - stated purpose. Motion seconded by Mary Lou Barnhouse. AYE: Phillips, Barnhouse, Smalley, Burris, Randolph NAY: None IF Motion carried 5 -0 and the Council entered into executive session at 7:20 p.m 11 3 Owasso City Council May 4, 1993 ' Mayor Randolph reconvened the meeting of the City Council at 7:45 p.m. ' ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A LABOR AGREEMENT BETWEEN THE CITY OF OWASSO AND FOP LODGE #149. Charles Burris moved that this item be continued to the May 18, 1993 meeting. Motion , seconded by John Phillips. AYE: Burris, Phillips, Barnhouse, Smalley, Randolph NAY: None , Motion carried 5 -0. ' ITEM 16: ADJOURNMENT Charles Burris moved, seconded by John Phillips to adjourn. , AYE: Burris, Phillips, Smalley, Barnhouse, Randolph NAY: None , Motion carried 5 -0 and the meeting was adjourned at 7:47 p.m. Marcia Boutwell, City Clerk 4 Bob Randolph, Mayor CITY OF OWASSO GENERAL FUND 5!14.'92. 13:31:45 A%P CLAIM'S REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- MANAGERIAL ------------------------ - - - - -- 930022 RODNEY PAY EXPENSES 200.00 932160 EPSON ACCESSORIES . INC. COMPUTER 918i,95 9:32193 OML CODE BOOKS 105.00 93226:3 PECYCLEARTH TRADE MART SEMINAR 135,00 9322"9 CELLULAR ONE -TULSA 4:93 USE 17.1:3 932283- DAY TIMERS INC. SUPPLIES 29.74 932292 CUSTOMC•RAFT PLAGUE 125.10 932312 TREASURER PETTY CASH PEIMB PETTY CASH 52.45 932314 CITY GARAGE FUEL 17.00 932343 MCCAW COMMUNICATIONS 5?93 RENTAL 21,95 -•=x2350 WAL -MART SUPPLIES 455.0 DEPARTMENT TOTAL = == 2,077,34 FINANCE ------------------- ----- - - - - -- ?:3004 + -_:P:E BUSINESS. INC. L I C 8j ASSI °.T FEE ?1?.n�j y20.00 'a32j0 2 OKLAHOMA TAX COMMISSION SALE'S TAX PERMIT PEIIEWAL no =?14 93 21201 _TTBUPBA.d OFFICE SUPPLY SUPPLIES' 1 9 .3 2122 9:3 CELLULAR ONE -TULSA 4' 3 USE 1?5., 0 932312 TREASURER PETTY CASH PEIMB PETTY CASH 31.3.. - 3231'' SUBURBAN OFFICE 'SUPPLY EQUIPMENT 438.01 DEPARTMENT TOTAL COMMUNIT`i DEVELOPMENT ------------------------ - - - - -- 30049 TILLSA Ct?UNT'i MI,_; DIAL; ?P SItC 4fj,110 93,312 TR'EA'SURER PETTY CA-:H PEIMB PETTY C:AS_H %,?; no =?14 ?_IT'I GARAGE FUEL E, =32315 CITY GARAGE PAPT' ^ _'4 C ITV MAP SERVICE FLATS i?. psi 93234? C'f AW ._MMTi Tj TI,'N ' c :p- 4 E m 9 0 DEPARTMENT TOTAL 5,5 ,4^ MUNICIPAL - !)TTPT ------------------------ - - - - -- 9.3'2° °_2 WAL -MART =UFPL1E'S ` 2.4=: DEPARTMENT TOTAL =___- 22.4:3 3 CITY OF OWASSO GENERAL FUND 5/14/93 13:31 :42 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- ENGINEERING ------------------------ - - - - -- 430353 ROHN MUNN ENGINEERING SERVICES 1,611.98 932284 SUBURBAN OFFICE SUPPLY SUPPLIES 50.40 932295 CELLULAR ONE -TULSA 4/93 USE 10.00 932314 CITY GARAGE FUEL 28.70 932344 WAL -MART SUPPLIES 59.51 DEPARTMENT TOTAL =___? 1,760.59 GENERAL GOVERNMENT ------------------------ - - - - -- 930023 RONALD D CATES RETAINER /SERVICES 1,255.00 930026 WESTERN BUSINESS PRODUCTS COPIER MAINT 280.00 930027 OKLAHOMA BUSINESS NEWS LEGIS REPORTER.. 85.00 930242 MEMBER SERVICE LIFE MONTHLY FEES 117.00 931379 INCOG 4 OTR LEGISLATIVE 301.00 931812 DEPARTMENT OF CORRECTIONS DOC EMPLOYEES 92.40 932254 WESTERN BUSINESS PRODUCTS SUPPLIES 216.00 932293 REASORS PRICE RITE SUPPLIES 61.69 932294 PITNEY BOWES INC METER RENT 6/1/93- 8/31/93 53.25 932312 TREASURER PETTY CASH REIMB PETTY CASH 10.00 932313 TREASURER PETTY CASH DOC MEALS 356.13 932314 CITY GARAGE FUEL 88.76 932315 CITY GARAGE PARTS 198.34 932343 MCCAW COMMUNICATIONS 5/93 RENTAL 21.95 DEPARTMENT TOTAL =_= 3036.5 MAINTENANCE ------------------------ - - - - -- 932253 AMERICAN RENTAL & SALES. EQUIPMENT RENTAL 342.00 932256 USUABLE :STEEL YARD SUPPLIES 21.95 932257 HUGHES LUMBER CO SUPPLIES 23.19 932258 KIMBALL ACE HARDWARE SUPPLIESS 131.05 ?32314 CITY GARAGE FUEL 33.62 DEPARTMENT TOTAL 601.81 CEMETERY -- ---------------------- - - - - -- 932047 KIMBALL ACE HARDWARE SUPPLIES 59.22 4 1 b, so I CITY OF OWASSO GENERAL FUND 5/14/93 13:31:42 A/P CLAIMS REPORT APAPVR PAGE: FO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 932315 CITY GARAGE PARTS 38'.27 DEPARTMENT TOTAL 97.49 POLICE SERVICES ------------------------ - - - - -- 930073 DEFT OF PUBLIC SAFETY TELETYPE LEASE 930074 HOWARD STAMPER RADIO RETAINER 150.00 932210 J.P. HOGAN INSURANCE NOTARY BOND 30.00 93'2297 POLICE PETTY CASH REIMB PETTY CASH 72.211 9323'05 MPH INDUSTRIES. INC REPAIR 91.00 932307 REASORS PRICE RITE SUPPLIES 11.09 902309 THREE LAKES; LAUNDRY PRISONER LAUNDRY 240.c5 910 KIMBALL ACE HARDWARE SUPPLIES, 4.__ 9.32314 f_IT`i GARAGE FUEL 315 CITY GARAGE PART= 5.31 _1 t� 9:32329 CLASSIC CHEVROLET UNIT 'SERVICE 932332 MCDONALDS OF OWASSO PRISONER MEAL'S 203.2 DEPARTMENT TOTAL ===='y 6.055.24 CENTRAL DISPATCH ------------------------ - - - - -- 93'2312 TREASURER PETTY CASH F'EIMB PETTY CASH 15.00 DEPARTMENT TOTAL 1,5. 80 ANIMAL CONTROL ------------------------ - - - - -- 93220' POLICE PETTY CASH REIMS PETTY CASH 932301 '1WA'ESO VET HOSPITAL =,ERVICES 68.00 932310: KIMBALL ACE HARDWARE 1UF'PLIES 932314 CITY GARAGE FUEL 4?--j315 :ITY GAP AGE PA IF" '_ 45,1° rT 3Lr j5` WA -MART DEPAPTME11T TOTAL =___ 240.c5 FIRE SERIICES ------------------------ - - - - -- �300t '•1ILLIAM F. C`MEAPA. JR. ,.EASE 3 �i7 4 5 CITY OF OWASSO GENERAL FUND 5/14/93 13:31:42 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 932072 CELLULAR ONE -TULSA 3/93 USE 932252 DON THORNTON FORD INC REPAIR MEDIC ONE 932314 CITY GARAGE FUEL 932325 VOLUNTEER VOLUNTEER. RUNS DEPARTMENT TOTAL = = = =7 CIVIL DEFENSE ------------------------ - - - - -- 932245 CELLULAR ONE -TULSA DEPARTMENT TOTAL = = = =? STREETS ------------------------ - - - - -- 932047 KIMBALL ACE HARDWARE 932065 STANDARD AUTO SUPPLY 7.44139 APAC - OKLAHOMA, INC. 932156 NAPA AUTO PARTS 93219-39 MILEAGE MASTERS =2255 ARLEY OWENS 932275 MAXWELL SUPPLY OF TULSA 932277 HANES SHOE ?r ARCH SHOP 932289 EARL BEARD 932312 TREASURER PETTY CASH 9.322314 CITY GARAGE 932315 CITY GARAGE DEPARTMENT TOTAL = = = =) RECREATION CENTER ------------------------ - - - - -- 4/93 USE /STAMPER SUPPLIES PARTS ASPHALT PARTS TIRES MOWING /ATOR EASEMENT SUPPLIES BOOTS MOWING.�LAKERIDGE EASEMENT REIMB PETTY CASH FUEL PARTS 931552 HUGHES LUMBER CO SUPPLIES 9318-53 SUBURBAN OFFICE SUPPLY SUPPLIES ??�52 MOULDEF OLDHAM CO S, UPF'LIES DEPARTMENT TOTAL SWIMMING POOL ------------------------ - - - - -- 31.40 1,109.93 354.58 495.00 2,338.35 10.00 10.00 264.03 17.'28 28.33 26.9" 558.00 39.00 "9.00 102.00 195.00 13.67 4?3.11 224 2.484.63 1201 .36 14 309. 9321200 ARKOr A SAND ;_ GRAVEL POOL FILTER 431.40 6 CITY OF OWASSO GENERAL FUND 5/14/93 13:31:42 A/P CLAIMS REPORT APAPVR PASS: 9O it VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 932239 AMC8OR PAINT SUPPLIES 322.55 932253 AMERICAN RENTAL & SALES. EQUIPMENT RENTAL 100'00 932260 KIMBALL ACS HARDWARE SUPPLIES 144,09 ------------- DEPARTMENT TOTAL COMMUNITY CENTER ------------------------------ 930000 UNITED ARTISTS CABLE USE 25.53 932314 CITY S&PAGG FUEL 55.15 ------------- DEFARTIMENT TOTAL 8O.68 PARR MAINTENANCE --------------------------- P32247 CI?7 OF COLLI@SVILLS SERVIC2S/RAYOLA PAFD 195.00 932254 BAILEY SOUIPMENT REPAIPS 74.r7 932261 KIMBALL ACE HARDWARE SVPPLIES 88.36 932312 TREASURER PETTY CASH FELIMB PETTY CASH 20.95 932314 CITY Gt'RAGE FUEL 150.O6 932315 CITy GAPAGS PARTS 42.25 DEP0TME0T TOTAL ====} ------------- 571,39 SCOROMIC DEVELOPMENT ------------------------------ 932312 TREASVRER PETTY CASH RSIMB PETTY CASH 18.21 ------------- DEPARTMEIT TOTAL ====} 1821 I�7����RD ?�&�SFERS ------------------------------ 991885 CTT�-CEMETVQ7 CARE REVENUE IPAQ5FSR 162,5O ------------- DEP8P7ME0T TOTAL ------------- FUND TOTAL 7 CITY OF OWASSO WOPHERS' COMP SELF -INS PLAN 5/14/93 13:31 :42 A/P CLAIMS REPORT APAPVP. PAGE: 1 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- GENERAL GOVERNMENT ------------------------ - - - - -- 930600 DARRELL EVANS 932195 UTICA PARK CLINIC 932265 ORTHOPEDIC SERVICES 932312 TREASURER PETTY CASH DEPARTMENT TOTAL =___> FUND TOTAL =___:` T.T.U. /EVANS CLAIM.HENDERSON CLAIM /EVANS REIMP PETTY CASH 626.7 30.00 115.25 11.43 ?83.40 783.40 CITY OF OWASSO AMBULANCE SERVICE FUND 5/14/93 13:31:42 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- AMBULANCE ------------------------ - - - - -- 932072 CELLULAR ONE -TULSA 3/93 USE DEPARTMENT TOTAL = = = =i INTERFUND TRANSFERS ------------------------ - - - - -- 931894 CITY - AMBULANCE CAPITAL FU REVENUE TRANSFER DEPARTMENT TOTAL = = = =1 FUND TOTAL =___ 39.50 39.50 3,386.14 3,386.14 3.42`.54 2 CITY OF OWASSO CAPITAL IMPROVEMENTS 5.14%93 13:31:42 A/P CLAIMS REPORT APAPVR PAGE: PO it VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- FIRE SERVICES ------------------------ - - - - -- 932163 RAMSEY SURVEYING SERVICE LAND SURVEY 310.00 DEPARTMENT TOTAL ===0 350.00 FUND TOTAL = = = =) 350.00 GRAND TOTAL =___> 64.510.35 11 CITY OF OWASSO CITY GARAGE 5/14/93 13:31 :42 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- CITY GARAGE ------------------------ - - - - -- 9321047 KIMBALL ACE HARDWARE 'SUPPLIES 932055 STANDARD AUTO SUPPLY PARTS 932103 OK TRUCK SUPPLY PARTS 932155 PENNANT PETROLEUM CO. OIL 932155 NAPA AUTO PARTS PARTS 932230 CINTAS CORP. UNIFORMS 932240 EAST WEST AUTO PARTS PARTS 932259 J a- P AUTO REPAIRS 932257 RON "S WHEEL ALIGNMENT REPAIRS 9322771 STAN'S WESTSIDE AUTO ELEC SERVICES ?32275 CLASSIC CHEVROLET PART= 932314 CITY GARAGE FUEL 932,015 CITY GARAGE PARTS DEPARTMENT TOTAL FUND TOTAL =___` 77..?8 74.9 @1 18)'2.50 2.033.23 174.95 45.00 85.71 4`.00 94.49 =3.34 .33 . 92 "0.04 i.1135,00 10 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/01/93 DEPARTMENT AMOUNT Finance 4,105.22 Municipal,Court., 1,134.38 �M `]],., • :::: •.•.�:.�.�... •? cw} �wrac: isui:: ms} ex: r< isc..:: i�: ii:%'• R:; ioc: oicciaa .i�diti%i:::c::%t.•:}.cJ. N.3. : . Building Maintenance 1,904.12 .:::.: Yi Y. jGR;:;?::: i:: i::::i} ?;:?i } } }:::::. }:n:.v.v:: .::: .:::::.}}}}}:• y:• isv+.}}}:•}:}} w :::::::::::.::::::::: w: :::::::::::::.:::::::::::::nv:: ;•::::::r . }. ...:. ,:: ::.:: •. �.{ �j, Afi} ii:; i{ v:: i:; ijii:: iiiiiii} i?:::: j:( ij•:!: isti< C: iiiiiiti::iirij <$iYi:::::�};:;:; iii} iii<: i:(:;::::::::::}; �;:;: �f': i{ iL:::} iy (:iiiiiiiii }i::iiii::iiiiii::i: is r::�}}.. xx•::d nrvvx:xl:�'.iY:.WlA.VW. hS }}:J: .v4.::.}..v r:?.. ...... }:. r ��C {��1+CViJ: Central Dispatch 4,417 95 .�•��� ��• .wet }'h'n+�.or.,.:.vx.:•.x.. .�c ...:.:.. ........... .•.•x::....:xr:..•x:r..•:.c.ffx ..w •....ry ,,.,.7�� <?V�T..:: Fire 26,373.91 .......... v..v:: n}•:::::•: x:.v:: nvw.vvv:.. ..... :v: •::; ........•vw::; ....•w:.v:;: w::::.•.vv.•:.vv}::n' ?:rv:::: m. •:nw:::.vv. ........ ! e•.:::• :.:.:::::.:::.....:.:.::.:.. ex�i2oriseesY•..•.. e] A: riii: KU;::;::::: e:::;:::; r.::::.,::: R::•: i::: ��.: cc<: e�: isv:. isie�:::% ke' d:%:+'%':. �:`. ::ira,J•:SA3!.I..':1!'iil�T.•.: :....w,....}.??..a..v ..: .,..•.vv. .w.e.:.x¢?., x, r.?u ... x %.x aacmeuuume>R Recreation Center 2,584.22 .• :}: GsRv31+] wti+ Sf] :.:.u...nwwv:ww•.rn. ' w: NV }}]YS.S.S}}]hY}?dkb.:r...k..vk. •. S} h�V%•}. G%. Yri'} i):>: L:}%•}: •Siw"iYY::iYYY}$ii<4:N.MYS.]%Lb .x. U. } %..Vd kbh]'�4k.. Community- Senior Center 2,218.15 ^%•:;T:^' rii: ii::•:?•. i.• W... M} :. %;w.;..t:.wm:.Y,.;:•:ti ? ? ?• };n {vttir.%.;.,v,M}k: I l.?} wr... vrr.. v, N. x{{ .;}.:F.ri.�: }'F.•r ?•:4:n:WF.4}Y }}:• }: :;:, �:'.': is�::::•:]•},:: �:.:.. r::;::.]::::: i:• ii:?::;::>::•':::::: :i:::;::ti <::' <::r:>::::i::i.`Gi iii'::::::::.. • ....•:. %•: • • •"' v:LLi:L:b:?S:G}::.L.%?Vn?v "•Y}} i0. +UWi'l+}ii <: %i:%tSk y:Lw:i% �C::C: • •}: • • • • • • • • • ... {��• } ii•:: ..... v' rnxv% Economic Development , C.: uvX•%-0 hry:: f:}: ii::? i:( L: ii: 4:: ii:::: i:: �i::: i::: isj: ?::i:::..v: :..yy�v:�a•L}h }��W�:i 1,950.30 APPROVED: 05/18/93 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/01/93 APPROVED: 05/18/93 Mayor Council Member Council Member I a � 1 1 MM1oxnrmuM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST BY CITIZENS TO ADDRESS COUNCIL REGARDING DRAINAGE DITCH PARALLEL TO FORREST DRIVE DATE: May 14, 1993 BACKGROUND On Tuesday, May 11, the attached letter was delivered to City Hall by Ms Patricia Marlar on behalf of the other signatories. Ms Marlar indicated that the people who signed the letter were intent on addressing the Council, and requested that a Council agenda item be developed in order that the three people may have such an opportunity. On Wednesday, May 12th, I called Ms Marlar for the purpose of suggesting that an appropriate first step would be for the three citizens to meet with me and other staff members for the purpose of discussing their concerns. Ms Marlar was of the opinion that the goal of the three was to get the Council's attention because there was evidently some reluctance on their part to accept commitments from the City Manager relative to their concerns. Evidently there is some concern that the Council would not understand the level of seriousness they attach to their problem, and they are afraid that the Council will not grasp the full problem without a face -to -face meeting. Additionally, Ms Marlar stated that they had tried to get in touch with members of the Council, and with the City Manager to discuss the matter, but were unsuccessful in reaching the Council or in getting a meeting with the City Manager. (While I'm not aware of attempts to reach to Council members, I do know that Marcia received one call from Ms Wampole and offered to set a meeting for us to discuss her concerns.) It is my understanding that these citizens wish to make the Council aware of the fact that the drainage ditch that parallels Forrest Drive was full of water during the past few days, and that there should be some effort made to ensure funds are available to make improvements to the ditch in the upcoming budget. There apparently is also a concern that the City does not properly mow the drainage area. Those indications were from my conversation with Ms Marlar and may not be inclusive of their concerns. 113 1 OW 1. Last year we implemented a regularly scheduled mowing program for this area in response to concerns voiced by homeowners early in the Spring. This year we have made plans to privatize the mowing of that area after discussions with Councilor Barnhouse about the need for more regular mowing. ' 2. It is the intent of the staff to present a budget proposal that includes an allocation of resources to a long term, multi -year channel improvement program for the drainage ditch south ' of Fourth Street. Because budget figures are not yet finalized, it is premature to commit to a specific budget amount, and we have not completed a prioritization of drainage projects at this point. RECOMMENDATION The staff recommends that the Council instruct the staff to meet with the citizens for the purpose ' of discussing in detail their concerns and developing additional recommendations for addressing those concerns. ATTACHMENTS 1. Letter from citizens dated May 10, 1993 1 '14 AL An- 47' 1 1 1 I I � • ' 1 TO: The Honorable Mayor and City Council City of Owasso FROM: Rohn Munn, Engineering Technician SUBJECT: Owasso Sports -Park Entrance Road Solicitation of Bids DATE: May 10, 1993 BACKGROUND: The staff has completed the contract documents and bid specifications for the asphaltic concrete paving of the West 26 feet of the existing entrance road to the Owasso Sports -Park. The gravel base has been laid and compacted since the Sports -Park dedication in April of 1992. Therefore, very little work is needed to get the surface prepared for the asphaltic surfacing that is requested. The specifications for the contract is for 4" of asphaltic concrete Type "A" for the entire length of the entrance road from 116th Street North, Southerly to the entrance of the parking area. Only 26 feet will be paved leaving the remainder to do at a later date. The staff feels that the Westerly portion should be done first, then the East or remaining part at a time in the future. Having only a part of the entrance road completed now allows us to provide adequate access for current park usage and saves us up front cost. It will also allow the flexibility to expand the road as the overall plan of the Sports -Park is completed and additional usage occurs. Using the Type "A" asphaltic concrete will allow traffic flow and at the same time cut down on the significant dust winds that are presently existing. Once the entire entrance road has the initial base of Type "A ", the city can come back at a later date and provide the final wearing surface of possibly 2" of Type "C" or "B" asphaltic concrete. SCHEDULE: It is anticipated that the following schedule can be met provided the City Council agrees to allow the staff to proceed. The schedule is as follows: Go to City Council to authorize solicitation on 5 -18 -93 Out for public bidding on 5 -20 -93 Bid opening on (after 21 days) 6 -10 -93 Go to City Council for award on 6 -15 -93 Award the contract on 6 -16-93 Begin construction on 6 -21 -93 Anticipated construction completion on 6 -30-93 COST: The initial proposed cost estimate was done around March of 1993 and was based on the City providing the asphaltic concrete (26 feet wide and 4" thick) and the contractor providing the labor and equipment. The proposed approximate cost breakdown is as follows: estimated cost for labor and equipment by contractor $6,300.00 estimated cost of materials (based on 1400 tons Q $14.50 /ton) $20,300.00 total: $26,600.00 The above costs are reflective of current prices from the local plants in Tulsa County. RECOMMENDATION: The staff recommends authorization from the City Council to begin the process of soliciting bids for the asphaltic concrete paving of the Owasso Sports -Park entrance road. W1 1 M TO: RODNEY RAY CITY MANAGER FROM: BOB ALLEN FIRE CHIEF SUBJECT: SAFE PLACE PROGRAM DATE: May 12, 1993 BACKGROUND The Tulsa Youth Services Project Safe Place was established in order to give troubled teenagers in the greater Tulsa area a place to go when they need help. Safe Place operates a shelter in downtown Tulsa that gives teenagers a place to go. Safe Place offers counselling for both the teenager and their families. Teenagers may come to the Safe Place to help them with any kind of trouble that they may be having. Some of the most common problems addressed by the Safe Place Program are: runaways, substance abuse, physical abuse and suicide. Safe Place is designed to make crisis intervention and counselling available. When a young person goes into a Safe Place and asks for help, an employee will call Youth Services. The Youth Services staff will then phone a trained volunteer who will immediately go to the Safe Place to assist the youth. The volunteer will either wait with the child until a parent arrives, transport the child home or to the shelter, or take other appropriate action. The Owasso Firefighters approved to work with the Safe Place Program in a Union Meeting. The Firefighters thought that this would be a good program to help the young people of our community. Tulsa Youth Services provides all the needed training and materials to the Safe Place (Owasso Fire Department). Two Firefighters from each shift will be selected to be trained as a Safe Place volunteer. The program will be started early this summer after the Firefighters have been trained. When the appropriate training has been done, Tulsa Youth Services will install a two foot by two foot diamond shaped sign on the outside of the fire station to identify the Owasso Fire Department as a Safe Place. The Owasso Police Department was informed on the program and have advised us they would support the Safe Place Program. SAFE PLACE PROGRAM May 12, 1993 Page 2 RECONIlViENDATION We recommend Council designation of the Owasso Fire Department as a Project Safe Place facility. Attachments: Safe Place Operating Procedure IAFF Letter Letter from Kay Bergen Safe Place Fact Sheet Safe Place Brochures 17 PROJECT SAFE PLACE PURPOSE: This operating procedure contains guidelines and information on the Tulsa Youth Services, Project Safe Place. OBJECTIVE: To insure that teenagers utilizing the Safe Place Program are handled correctly and that the emergency operations of the Fire Department are not compromised. PROCEDURE: Teenagers needing assistance and wanting to utilize the Safe Place Program will be assigned to a firefighter /medic by the on duty officer. Tulsa Youth Services will be notified and will send a volunteer councellor to the Fire Station. I. Assignment of Firefighter /Medic The Firefighter /?Medic assigned to the teenager must have received training from Tulsa Youth Services as a Safe Place Volunteer. A. The Firefighter /:Medic shall take the teenager to an area in the fire station that will offer the teenager privacy and will not interfere in the operations of the station. II. Call in of Volunteer Firefighter A. The on duty officer shall call in a volunteer firefighter /medic to assure that there is not a loss of available manpower should an emergency- or fire call come in. B. The volunteer will respond to the alarms only. The paid firefighter /medic will remain with the teenager. III. Notification of the Owasso Police Department A. Owasso Police Department will be notified that a teenager is in the fire station requesting help. This is to insure in the case of an emergency, the teenager can be accounted for. B. An�-time that the teenager, teenager's family, or teenager's friends become violent or the firefi -,hter /medic feels that the incident may become hostile, Owasso Police -'Department must be contacted. IV. V. VI. VII. Notification of Tulsa Youth Services A. The firefighter /medic will contact the Tulsa Youth Services and advise them that there is a teenager requesting to use the Safe Place Program. B. Tulsa Youth Services will give the firefighter /medic the following information about the volunteer they are sending: 1. Name 2. Age 3. Social Security- Number 4. Type of vehicle 5. Estimated time of arrival Transfer of teenager to Tulsa Youth Services A. If the Tulsa Youth Services volunteer does not present all of the needed information, the teenager will not be allowed to go with the volunteer. Also, Owasso Police Dept. and Tulsa Youth Services will be notified. ' B. If the volunteer from Tulsa Youth Services has all the needed information, and the teen- ager is still wanting to use the Safe Place ' Program, the firefighter /medic will turn the teenager over to the Safe Place volunteer. Age Requirements The Safe Place Program is designed to help kids , from the ages of 12 years to li years old. A. Tulsa Youth Services will direct the teenager over age 11 to other agencies. B. Any child under age 12 requesting help should be directed to the Owasso Police or Tulsa Youth Services will help them with another agent, . Special Circumstances in case the firefighter /medic feels that the teenager is in danger or that an angry parent/ family member is in the station, Owasso Police must be notified. VIII. Important program telephone numbers Tulsa Youth Services (918)582 -0061 Owasso Police Dept. (918)212 -2244 1 1 1 1 J IN F ! / / , 4 I / / / / I I PA = AFFILIATED WITH AFL-CIO -- CLC •� • ° 3 USA LOWELL THOMPSON PRESIDENT 207 S Cedar ADDRESS Local No. 2789 Owasso, OK CITY STATE TO: FIRE CHIEF ALLEN FROM: MARK STUCKEY REF: KIDS SAFE PLACE MARK STUCKEY SECRETARY 207 S Cedar ADDRESS Owasso, OK CITY STATE 5/12/93 DATE ' Local 2789 has agreed by a vote of the membership to participate in the SAFEPLACE program. We feel this program would be benifical to the department and the city of Owasso citizens. We are looking forward to implementing this program in the near future. Thank you for your cooperation and help in this matter. 1 Thank You, ' Mark Stuckey Secretary /Treasurer 135 President James Rusher Vice President Program James M. Walker Vice President Ways & Means ;Michael Fitzgerald Vice President Public Relations Pam Carter Secretary Ursula Correll Treasurer Russell Angell Member at Large Charlie Jackson Past President Carole Huff Hicks Board Members Jewru Bandeh Todd Chapman John Clayman Trish Emig Dana Gray Waynel Green Dr. Terence Grewe Norma Hamilton Brooke Hawley Gayle Jarrett Kelly Jezek Mitch Jobe Frances Kashwer Karen Larsen Debbie Luthey Jeri Noble Flo Potts Jim Russell Paul Samuels Ned 'Turnbull Bill Wolfe Executive Director Sharon Wiggins �a Youth Services of TWsa 302 South Cheyenne, Suite 114 Tulsa, Oklahoma 74103 -3430 918/582 -0061 FAX 918/582 -2384 April 22, 1993 Chief Bob Allen Owasso Fire Department 207 South Cedar Owasso, ON 74055 Dear Chief Allen: SAFE PLACE is a project of Youth Services of Tulsa to provide neighborhood access for teens who need help. Until November, 1992, all SAFE PLACES had been QuikTrip stores. As of December all fire stations in Tulsa also became SAFE PLACE locations. Recently, the Jenks fire stations became a SAFE PLACE location. QuikTrip provided money, in -kind donations of printing and video development, and employee time to ensure the implementation of the program. Youth Services of Tulsa is asking the fire stations of Owasso to also become a SAFE PLACE. The statistics show SAFE PLACE has been effective in teens getting help when they need it. Most often the teen has a home situation that dictates that he or she find a place which is safe until the problem at home is resolved. Approximately 168 youth have asked for help at a SAFE PLACE since the inception of the program in March of 1991. Each SAFE PLACE location has had no more than f; .i r IL 2 Z LL t L ti t_. - calls -L _" . l.1LC 1llV iL I.LL CAL 1.CiLVC vl L.li� r1 Vy�Qlll. Youth Services has presented information to more than 14,000 middle school and high school age children which enables them to access services and to avoid becoming a victim of abuse or violence. The process is simple. The teen enters a designated Safe Place and tells the person in charge that they need help. The designated person in each place will see that the child is in a secure place and call the Youth Services of Tulsa's shelter. The shelter will assess the situation and send a trained volunteer to transport the youth to the Youth Services of Tulsa's emergency shelter. The only responsibility for the SAFE PLACE location is to provide a place for the teen to wait until the volunteer I I I I can get to the location. As coordinator of the program, I will provide the necessary training to personnel in the locations designated. I am enclosing the SAFE PLACE brochure and a brochure about Youth Services. There are 74 volunteers available to transport youth, and the personnel at the SAFE PLACE site has access to trained personnel at our shelter at any time. I am looking forward to working with you to establish a second SAFE PLACE location for teens in Owasso. Sincerely, Kay ergen Safe Place Coordinator Youth Services of Tulsa, Inc. Enclosures KB /njw cc: Khris DeMauro WePlace, 1 March 1, 1993 SAFE PLACE FACT SHEET 71 * Total Safe Place calls since March, 1991 = 189 (There are more than,one client on some of these calls) * Community Volunteers = 80 * Safe Place Sites = 92 * Number of Middle School students who received the Safe Place Program since March, 1991 = Approximately 14,000 * Number of Volunteer hours = 2,307 * Breakdown of Safe Place calls: a) Number of Males = 104 b) Number of Females = 85 C) Number of Safe Place clients who chose to be transported to Youth Services shelter = 147 d) Number of Safe Place clients transported by police to Department of Human Services shelter = 41 e) Number of Other (return home, leave the site, etc) = 26 * Presenting problem of Safe Place client: (in order of frequency) a) Family b) Runaway C) Abuse d) Kicked out of home e) Need a ride MEMORANDUM I TO: THE HONORABLE AND CITY COUNCIL r CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR AUTHORIZATION FOR CITY ATTORNEY TO FILE DISCLAIMER OF INTEREST DATE: May 12, 1993 BACKGROUND The City has been served as a co- defendant in a legal action wherein the U.S. Department of Housing and Urban Development is seeking foreclosure on property owned by LaDonna E Daniels and a John Doe. The HUD routinely includes the City and utility providers as defendants because of the possibility that there may be either special assessments against the property by the City, or easements granted to utility providers. Additionally, the County government is generally named for the same reasons. The staff has reviewed the property files for any City special assessments and, finding none, referred this matter to the City Attorney for his review and recommendation. The City Attorney has recommended that a simple "disclaimer of interest" be filed with the District Court, thereby removing us from further direct involvement in the matter. The disclaimer is a document that simply states that the City has no claim against the property and no interest in the property in any form. Such filing effectively removes the City from the legal action and allows the matter to continue without further involvement from the City. It should be noted that we are expecting several more of these types of cases from HUD. Evidently the agency is in the final stages of a major foreclosure program in Tulsa County. Mr Cates has visited with HUD attorneys and has discovered that they are proceeding with these actions on an alphabetical basis. In an effort to make the entire process more efficient and less burdensome for each of the area cities, Mr Cates has recommended that HUD group its foreclosures by City rather than alphabetically. Such an approach would allow each city to take care of the problem at one time with a single allocation of resources rather than the "one -at -a- time" approach now used. HUD attorneys have agreed that there is some merit in Mr Cates suggestion and have indicated their position would be to implement such an approach in future cases. The bottom line is that there will be more of these actions. L: • ulul ►11 . Y • The staff recommends that the City Council authorize the City Attorney to file a Disclaimer of Interest in the Matter of HUD vs LaDonna E Daniels, et al; Case Number CJ 93 -1679 in the District Court for Tulsa County. ATTACHMENTS 1. Disclaimer of Interest I ■ OBA11565 IN THE DISTRICT COURT IN AND FOR TULSA COUNTY STATE OF OKLAHOMA SECRETARY OF HOUSING AND URBAN DEVELOPMENT, Plaintiff, V. LADONNA E. DANIELS and JOHN DOE, filer Spouse, If married, et al; Defendants. Case No. CJ 93 -1679 DISCLAIMER OF INTEREST COMES NOW the Defendant, the City of Owasso, Oklahoma, by and through its City Attorney, Ronald D. Cates, and hereby disclaims any interest in and to the real property which is the subject matter of this action. Respectfully submitted, Ronald D. Cates, OBA #1565 Suite 680, ParkCentre 525 South Main Tulsa, Oklahoma 74103 (918) 582 -7447 City Attorney for Defendant, City of Owasso, Oklahoma CERTIFICATE OF MAILING I hereby certify that on the day of April, 1993, I mailed a true and correct copy of the above and foregoing instru- ment, with first class postage thereon to Lisa L. Moran, Kivell, llayment & Francis, Special Assistant U.S. Attorney for the Northern District of Oklahoma, 7666 East 61st, Triad Center I, Suite 240, Tulsa, Oklahoma 74133. 11150.108 Ronald D. Cates NMMoRArmrmi TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J. RAY CITY MANAGER SUBJECT: REQUEST FOR APPROVAL OF CONTRACT BETWEEN THE CITY OF OWASSO AND F.O.P. LODGE #149 DATE: APRIL 29, 1993 BACKGROUND: On March 2, 1993 the Council authorized the City Manager to conduct labor contract negotiations with the F.O.P. and I.A.F.F. pursuant to the laws governing such negotiations. At that time the Council also established parameters for those negotiations. This year the only parameter set by the Council was a directive to contain salary increases to a total of 3.5 % (of current personnel costs). Negotiations have now been concluded with F.O.P. Lodge #149 representing the certified police officers employed by the City of Owasso. A tentative agreement has been reached between the negotiators and, in fact, that agreement has been ratified by a vote of the lodge. The tentative agreement gives salary increases totaling 3.7% over current personnel cost levels. While that increase is .2% more than the established parameters, it is the staff's opinion that the extra cost was well spent in that we were able to "buy" some language out of the contract that we had tried to get removed for the past three years. Additionally, there is language in the new contract that "requires" a reopener of negotiations in January, 1994 for the sole purpose of discussing the use of a 28 -day work period (such change, if approved, will have significant benefit to the City in terms of the ability to manage). The total new cost of the proposed contract is $23,818.24 or an increase of 4.02 %. The difference between the cost of the salary increase and the total cost takes the form of; 1) increased health insurance cost, 2) increased pension contribution required by state law, 3) increased cost of supplemental retirement due to salary increases, and 4) increased holiday pay cost due to salary increases. A spreadsheet has been attached indicating the specific cost of the APPROVAL OF F.O.P. CONTRACT APRIL 29, 1993 PAGE TWO contract. Please note that the negotiated salary increases vary from 3 % to 5 % within the department and that probationary employees automatically receive increases upon completion of one year of service (after certification). Overall, this contract continues the steps initially established over five years ago in the City's salary enhancement program. I believe the contract is one that benefits both the employee (with higher wages) and the City (by removing adverse language). The City staff and F.O.P. negotiators worked diligently to quickly conclude the negotiation process. Appreciation is due to the F.O.P. negotiation team and the staff team that worked together to produce a quality contract in a very professional manner. If you have questions or concerns about the contract please contact Ms. Bishop or me. RECONUgENDATION: The staff recommends Council approval of a contract between the City of Owasso and F.O.P. Lodge #149 and that the Mayor be authorized to execute such document. ATTACHMENT: 1. Spread sheet with cost of contract ENCLOSURE: 1. Proposed contract POLICE $9.27 $20,245.68 HOURLY RATE: SERGEANT VI $889.92 $13.01 $650.00 CLOTHING $450.00 $240.00 $144.00 $27,678.27 $913.75 09/01192 $9.00 DEPARTMENT $600.00 $2, 329.44 $864.00 SERGEANT V $650.00 $12.39 $1,855.08 CLEANING $650.00 $26,699.24 $230.76 09/23/90 $9.27 520,245.68 $600.00 FINAL $889.92 $450.00 $650.00 SERGEANT N $2,155.08 $11.80 $144.00 $27,771.93 $914.17 09/01192 $9.00 $19,656.00 $600.00 $2,329.44 $864.00 PAY $650.00 $24,549.44 $2,155.08 PATROLMAN VII $144.00 $11.01 $230.76 LIFE INS. $144.00 $19, 656.00 $ 600.00 $2,329.44 $864.00 $450.00 $650.00 SCHEDULE FOR $1,855.08 $150.72 $144.00 PATROLMAN VI $230.76 $10.70 $9.27 HEALTH INS: $2,155.08 $2,397.25 5689.92 $450.00 $650.00 $25,232.85 $2,155.08 1993 -1994 $144.00 $27,682.65 $914.17 PATROLMAN IV $11.01 $9.70 $372.00 HEALTH INS - $1,855.08 $450.00 $650.00 $27,202.34 $2,155.08 $240.00 $144.00 529,741.42 $1,344.27 0329/92 $9.27 PATROLMAN II $900.00 $927 $889.92 DENTAL INS: $240.00 $25,567.35 $2,155.08 $240.00 $144.00 $28,106.43 $915.67 04123/93 $9.27 $20,245.68 $600.00 PATROLMAN] $889.92 $9.00 $650.00 DENTAL INS, $150.72 $150.72 $144.00 $27,682.65 $914.17 07/04183 $10.70 10:22:46 AM $468.00 $2,741.23 $1,027.20 $450.00 $650.00 $28,705.23 $2,155.08 $150.72 $144.00 $31,155.03 $1,533.99 08/12191 $9.27 $20,245.68 $564.00 $2,393.11 $889.92 $450.00 $650.00 CREDIT HOUR $2,155.08 $1.00 $144.00 $27,731.79 $913.99 11/03191 $9.27 $20, 245.68 $ 900.00 $2,431.75 $889.92 $450.00 DATE OF HOURLY ANNUAL EDUCATION $144.00 $27,717.15 HOLIDAY 08130184 $10.70 $23,368.80 HEALTH DENTAL UFE $450.00 $650.00 NAME HIRE RATE 2184 ANNUAL RETIREMENT THRIFT 96 CLOTHING CLEANING SUBTOTAL INSURANCE INSURANCE INSURANCE TOTAL DIFFERENCE $2,155.08 $240.00 $144.00 HOURS $1,56323 (11.5 %) (1 %) HOURS $11,136.00 $52,248.09 $1,124.89 $20,314.56 $9,000.00 $13,000.00 $568, 979.79 $41, 001.60 53, 817.92 &ock 03111185 $12.39 $27,059.76 $288.00 $3,144.99 $273.48 $1,189.44 $450.00 $650.00 $33,055.67 $1,855.08 $240.00 $144.00 $35,294.75 $1,766.05 DeArmond 07/15/85 $12.39 $27 ,059.76 $600.00 $3,180.87 $276.60 $1 ,189.44 $450.00 $650.00 $33,406.67 $2,155.08 $150.72 $144.00 $35,856.47 $1,767.61 De6egar 08/05/82 $12.39 $27 ,059.76 $600.00 $3,180.67 $276.60 $1,189.44 $450.00 $650.00 $33,406.67 $1,855.08 $150.72 $144.00 $35,556.47 $1,767.61 Klahr 04 /13182 $ 12.74 $27,824.16 $600.00 $3,268.78 $1, 223.04 $ 450.00 $650.00 $34,015.98 $2,155.08 $150.72 $144.00 $36,485.78 $1,758.54 Laflin 11/30/81 $13.38 $ 29,221.92 $600.00 $3,429.52 $29822 $1, 284.48 $ 450.00 $ 650.00 $35,934.14 $2,155.08 $240.00 $144.00 $38,473.22 $1,854.68 Leigh 08/15/74 $13.01 $28,413.84 $168.00 $3,286.91 $1 ,248.96 $450.00 $650.00 $34,217.71 $1,855.08 $150.72 $144.00 $36,367.51 $1,834.94 Cleveland Cox Cunningham Dobrinski Driskill Driver Edwards Jones Kennedy King Mozingo Parsley Rlnkel Yount TOTAL quattroflop931' 09/08191 $9.27 $20,245.68 $516.00 $2,387.59 $889.92 $450.00 $650.00 $25,139.19 $2,155.08 $240.00 $144.00 $27,678.27 $913.75 09/01192 $9.00 $19,656.00 $600.00 $2, 329.44 $864.00 5450.00 $650.00 $24,549.44 $1,855.08 $150.72 $144.00 $26,699.24 $230.76 09/23/90 $9.27 520,245.68 $600.00 $2, 397.25 $889.92 $450.00 $650.00 $25,232.85 $2,155.08 $240.00 $144.00 $27,771.93 $914.17 09/01192 $9.00 $19,656.00 $600.00 $2,329.44 $864.00 $450.00 $650.00 $24,549.44 $2,155.08 $240.00 $144.00 $27,088.52 $230.76 07/26192 $9.00 $19, 656.00 $ 600.00 $2,329.44 $864.00 $450.00 $650.00 $24,549.44 $1,855.08 $150.72 $144.00 $26,699.24 $230.76 10/16/91 $9.27 520,245.68 $600.00 $2,397.25 5689.92 $450.00 $650.00 $25,232.85 $2,155.08 $150.72 $144.00 $27,682.65 $914.17 02125/64 $11.01 $24,045.84 $372.00 $627.54 $1,056.96 $450.00 $650.00 $27,202.34 $2,155.08 $240.00 $144.00 529,741.42 $1,344.27 0329/92 $9.27 $20,245.68 $900.00 $2,431.75 $889.92 $450.00 $650.00 $25,567.35 $2,155.08 $240.00 $144.00 $28,106.43 $915.67 02110/91 $9.27 $20,245.68 $600.00 $2,397.25 $889.92 $450.00 $650.00 $25,232.85 $2,155.08 $150.72 $144.00 $27,682.65 $914.17 07/04183 $10.70 $23,368.80 $468.00 $2,741.23 $1,027.20 $450.00 $650.00 $28,705.23 $2,155.08 $150.72 $144.00 $31,155.03 $1,533.99 08/12191 $9.27 $20,245.68 $564.00 $2,393.11 $889.92 $450.00 $650.00 $25,192.71 $2,155.08 $240.00 $144.00 $27,731.79 $913.99 11/03191 $9.27 $20, 245.68 $ 900.00 $2,431.75 $889.92 $450.00 $650.00 $25,567.35 $1,855.08 $150.72 $144.00 $27,717.15 $915.67 08130184 $10.70 $23,368.80 $360.00 $2,728.81 $1,027.20 $450.00 $650.00 $28,584.81 $1,855.08 $150.72 $144.00 $30,734.61 $1,533.45 12126184 $11.01 $24,045.84 $600.00 $2,834.27 $1 ,056.96 5450.00 $650.00 $29,637.07 $2,155.08 $240.00 $144.00 $32,176.15 $1,56323 $211.61 $462156.24 $11,136.00 $52,248.09 $1,124.89 $20,314.56 $9,000.00 $13,000.00 $568, 979.79 $41, 001.60 53, 817.92 $2,880.00 $616,679.31 $23,818.24 3.70% 4.02% MEMoxnivnvM TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY ' CITY MANAGER SUBJECT: REQUEST FOR COUNCIL RATIFICATION ' OF CITY MANAGER'S ACTION IDATE: May 12, 1993 IBACKGROUND ' At 3:40 p.m. on Tuesday, April 27 I was informed by Fire Chief Bob Allen that one of our two ambulances, "Medic One ", had been taken out of service due to a fuel system problem. The ' ambulance had been taken to Don Thornton Ford for an analysis of the problem and a cost estimate of repairs. Chief Allen later received a call from the service department of Don Thornton Ford informing him that a fuel injector pump had to be replaced for the vehicle to be ' operated. Further, Chief Allen was informed that the estimated cost of the repairs was $1200. Chief Allen then contacted me with the information and a brief explanation of the situation and said the ambulance service would be affected if one ambulance was not available for calls. Generally, the loss of one ambulance results in the City's inability to adequately respond to multiple injury accidents and a significant reduction in emergency response time if the first ' ambulance is already out on call. In both of those situations, a request for assistance would be made to another ambulance service. Using another service results in response time increasing to an unacceptable level. Il Based on Chief Allen's information, I was faced with two options. First, I could have observed the strict letter of the ordinances and simply put off the repairs until the next Council meeting (seven days away) or order the repairs in violation of the authority given by the Council relative to spending limits. Given the nature of the repairs, the fact that the cost was very near the allowable spending level, and what I considered to be an emergency, I opted to authorize the expenditure of funds in excess of my spending authority. At 5:30 p.m. I signed a requisition and authorized the ' expenditure of $1200 in emergency repairs to Medic One (see attached). 1 It should be noted that a request for ratification is simply a method used to ensure that the Council is aware of the situation and offer the opportunity for a denial of the action based on the fact that such action is clearly in violation of the law. I'll I recommend that Council action be taken to ratify the action of the City Manager relating to the expenditure of funds for ambulance repairs. ATTACHMENT 1. Memorandum from Chief Allen dated April 27, 1993 2. Requisitions for repairs dated April 27, 1993 n- V.t- TO: Rodney Ray, City Manager FROM: Bob Allen, Fire Chief SUBJECT: Emergency Repair of Medic One DATE: April 27, 1993 This afternoon we were completing a maintenance performance check on Medic One_ The engine fuel system was allowing air into the system. Since Medic One is our first out unit, we were faced with an emergency situation. Medic One was immediately transported to Don Thornton Ford for repair. However, after the mechanic from Don Thornton performed a system check he find that the fuel injector pump needed replaced. We are anticipating the repair cost to be approximately $1200.00. With your approval, I am requesting that Don Thornton Ford be authorized to repair Medic One. 3 t: TO:CITY TREASURER Please issue an Encumbrance for the following: %% Vendor: �1k'17 �'l7E� /1 / 11. 7�r� i Vendor#: l� Department: Project or Purpose: c er-1�1Y� DESCRIPTION QOANT UNIT AMOUNT DEPA] r FUND PPRO /IY OR PIIRC`HASE TMENT HEAD v / DEPT ACCT# DATE AIMoxnrmuM ' TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY D. ROONEY, CITY PLANNER ' SUBJECT: ORDINANCE NO. 460, REPEALING ORDINANCE NO. 53, AN ORDINANCE CLOSING PUBLIC RIGHT -OF -WAY BETWEEN BLOCKS 9 AND 10 OF GREENLEE'S ADDITION. 11 DATE: May 10, 1993 BACKGROUND: In 1964, property owners within Greenlee's Addition requested the closing of public right -of -way it (Carlsbad Street) abutting their properties. Ordinance No. 53 was adopted by the Town of Owasso to assist property owners in accomplishing this task, as it would be necessary for the property owners to process this action through district court. This process never was undertaken by the property owners. Recently, a descendant of one of the original property owners felt it important to follow through with this original request. Upon beginning that process, it was discovered that the original ordinance, Ordinance No. 53, contained an error in the description of what was to be closed. Ordinance No. 460 corrects this original error. In addition, Ordinance No. 53 also contained an additional public right -of -way area to be closed, and this area is repeated again in Ordinance No. 460. Staff has reviewed all areas to be closed and has no objections to the original requests. Copies of Ordinance No. 53 and the area of right -of -way being closed are attached for your information and review. If you have any questions whatsoever, please do not hesitate to contact me. RECONEMENDATION: The staff recommends Council adoption of Ordinance No. 460 ordinance re , an pealing Ordinance No. 53, which correctly identifies areas of public right -of -way to be closed to the public. 1 3. Greenlee's Addition Plat Map ATTACHMENTS: 1. Ordinance No. 460 2. Ordinance No. 53 ' 1 3. Greenlee's Addition Plat Map CITY OF OWASSO, OKLAHOMA ORDINANCE NO. 460 AN ORDINANCE REPEALING ORDINANCE NO. 53, DATED THE 19TH DAY OF OCTOBER, 1964, AND CLOSING TO THE PUBLIC THAT PORTION OF NORTH INDIANA STREET, NOW NORTH CARLSBAD STREET, IN THE TOWN OF OWASSO, OKLAHOMA, BETWEEN LOT ONE (1) IN BLOCK NINE (9) AND LOTS EIGHT (8) AND NINE (9) IN BLOCK TEN (10) OF GREENLEE'S ADDITION TO THE CITY OF OWASSO, ACCORDING TO THE RECORDED PLAT THEREOF, AND EXTENDING FROM THE SOUTH LINE OF WEST THOMAS STREET, NOW WEST SECOND STREET, IN A SOUTHERLY DIRECTION, TO THE EASTERLY BOUNDARY LINE OF THE ATCHISON, TOPEKA, AND SANTA FE RAILROAD RIGHT -OF -WAY, MORE PARTICULARLY DESCRIBED IN THIS ORDINANCE, AND ALSO THAT PORTION OF WEST LEE AVENUE, NOW WEST FIRST AVENUE, IN THE TOWN OF OWASSO, OKLAHOMA, BETWEEN LOT FOUR (4) IN BLOCK TWENTY (20) AND LOT ONE (1) IN BLOCK TWENTY -ONE (21) OF THE ORIGINAL TOWN OF OWASSO, OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, EXTENDING FROM THE WEST LINE OF SOUTH OKLAHOMA STREET, NOW SOUTH ATLANTA STREET, IN A WESTERLY DIRECTION, TO THE EASTERLY BOUNDARY LINE OF THE ATCHISON, TOPEKA AND SANTA FE RAILROAD RIGHT -OF- WAY, ALL IN SAID CITY OF OWASSO, OKLAHOMA, AND MORE PARTICULARLY DESCRIBED IN THIS ORDINANCE, WITH CERTAIN RESERVATIONS HEREIN PRESCRIBED AND DECLARING AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO -WIT: Section 1. Ordinance No. 53 of the Town of Owasso, Oklahoma, now the City of Owasso, Oklahoma, dated the 19th day of October, 1964, is hereby repealed. That portion of North Indiana Street, now North Carlsbad Street, between Lot One (1) in Block Nine (9) and Lots Eight (8) and Nine (9) in Block Ten (10) of Greenlee's Addition to the City of Owasso, Oklahoma, extending from the South line of West Thomas Street, now West Second Street, to the Easterly boundary line of the Atchison, Topeka and Santa Fe Railroad Right -of -Way, within the City of Owasso, Oklahoma, and more particularly described as follows: Beginning at a point on the Northeast Comer of Lot One (1) of Block Nine (9) of Greenlee's Addition to the Town of Owasso, Oklahoma, thence South along the East line of said Lot One (1) to the Easterly boundary line of the Atchison, Topeka and Santa Fe Railroad Right -of -Way, Thence Southeasterly along the said Easterly boundary line of said railroad right -of -way to a point at the Southwest corner of Lot Nine (9) in Block Ten (10) of Greenlee's Addition; thence North along the West Line of Lot Nine (9) and of Lot Eight (8) in Block Ten (10), of said Greenlee's Addition, to the Northwest (NW) corner of said Lot Eight (8) in said Block Ten (10) of said Greenlee's Addition, at the South Line of West Thomas Street, now West Second Street, in the City of Owasso; thence West along the South line of said West Thomas Street (now West Second Street) a distance of Sixty Feet (60 ft.) to the point of beginning, EXCEPT a strip of land, twenty feet (20 ft.) in width, lying immediately on the north side of a line beginning at the northwest comer of Lot Nine (9) in Block Ten (10), in said Greenlee's Addition, and extending to a point on the East Line of Lot One (1), in said Block Nine (9), One - Hundred Sixty Feet (160 ft.) South of the Northeast comer of said Lot One in Block Nine (9) in said Greenlee's Addition, which is reserved for a public alley -- all of said real property being within the City of Owasso, State of Oklahoma, and according to the recorded plat thereof, is hereby closed to the public use. IBob Randolph, Mayor ATTEST: a 1 OR Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney Section 2• That portion of West Lee Avenue, now West First Avenue, between Lot Four (4) in Block Twenty (20) and Lot One (1) in Block Twenty -One (21) of the Original Town of Owasso, Oklahoma, extending from the West line of South Oklahoma Street, now South Atlanta Street, to the Easterly line of the Atchison, Topeka and Santa Fe Railroad Right -of -Way, within the City of Owasso, Oklahoma, and more particularly described as follows: Beginning at a point at the Southeast corner of Lot Four (4), in Block Twenty (20) of the Original Town of Owasso, Oklahoma; thence West a distance of One Hundred Forty-five Feet (145 ft.) to the Southwest comer of said Lot Four (4) and at a point on the Easterly boundary line of the Atchison, Topeka and Santa Fe Railroad Right - of-Way; thence Southeasterly along the Easterly boundary line of said railroad right- of -way to a point at the Northwest corner of Lot One (1) in Block Twenty -one of said , Original Town of Owasso, Oklahoma, thence East along the North line of said Lot One (1) in Block Twenty -one (21) a distance of One Hundred Sixteen Feet (116 ft.) to the West Line of South Oklahoma Street, now South Atlanta Street, in said City of Owasso, at the Northeast comer of Lot One (1) in said Block Twenty -one (21); ' thence North along the West line of said South Oklahoma Street, now South Atlanta Street, a distance of Seventy -five Feet (75 ft.) to the Southeast corner of said Lot Four (4), in Block Twenty (20), of the Original Town of Owasso, the point of ' beginning, all within the City of Owasso, and according to the recorded plat thereof, is hereby closed to the public use. ' Section 3• That the municipality shall retain the absolute right to reopen the public way or easement without expense to the municipality. Closing of the public way or easement shall not affect the right to maintain, repair, reconstruct, operate or remove utility, public service corporation, or transmission company facilities of service therein, nor shall a closing affect private ways existing by operation of law unless released in writing executed by owners thereof. Section 4. That this ordinance shall take effect thirty (30) days from and after its first publication as provided by State Law. ' PASSED AND APPROVED this 18th day of May, 1993. IBob Randolph, Mayor ATTEST: a 1 OR Marcia Boutwell, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney Boo:(3505 PAGE N4 Gliul!L..Lri Iio. 53 :,jd 0111J1:I::i4CiE Vi,C.,'P1,:G D1bCUi•r:[jlU1;.G t,.iL) t.} ;iLIDONING THAT 1'U1T1'1W' OF i UICNI lf�1L'-. :i'i'11;.i:PI 1JOl•J 14011T11 C..l1LSBi.D :iilliia:l', IN THS TO JN OF UiJt::iSO, Oiaiji0l.4, L:.1'IJ161:11 LOT 011l; (1) Ill 11LCCii 1J1lJL (9) pl•:D Wit! 4IGIlT ( &) glom NIIV. (9) I11 BLOCK TEN (1.0) OF G11i L'i�ZLi:'S i►ULPfIOIJ U I '1'l]E 'PU14N Gb' Olur':50, %CCGi{Olfrti TO T1C: l09COliDISO t'I.u:? h'Ili:itEUF, l.10 LSIL:DI ti FRO11 Tit!; Sultl'I L1 r:,: U' T 1'IJOi.e+s 5TFu:i:f, 1:0'4 17159' S AG:D a1R.;:1', IlI A SUUT1Ti11LY I)DUCTION, TO THE 1•:u.;. WILY L'UllID ItY ta'CILI5U1:, TOPEIUL LID !;A WA FE RAILRO^I) RIGHT -OF - 17,+'1, 1:A1 : Y..119'ICj Vj+ 11LY ll1 II TIr.ial IiJ lliI✓` U:11)I1�,ilCE, iJ .,L O Yiita i'OU1014 OF 1.1= 122 A'Jr:.M:, 12011'!>�r.'P 1'TIi:+P i,ViilalJi;, III TIGS YUl:;1 0'r' U.i „.:U, G1.7_ . ui,i►, W-2—ZEN LOT FOUR (l,) LJ bLUCh T%XfJ1Y (20) i:i'�D LOT U-= (1) Ill LLU:Ii 'P;ILIiPY -Oiu; (21) OF TIM CRIGIXIL uvraJ of o',1., S0, UIJ.I.I,OL .,i,CCO1tDI.IG TO 'f HL cc AGltll:;U 1''.T 'Plll's11uOF, L,.'TLk•3)1'r:G !$1011. TIM IL MT L•:GE 1"'T LIf -, OD' SOUTH OIU' UIUA STRU:L:T, 11011 SOUT11 ATLI,INAL Il: iL vn::'ii;vjY 1)IP.IV IO17, TO '1111: 111 ;;TLIZLY LOUIZARY LIi1L OF TIIL 0CIIISUIJ, '1'UYl!3A Jill) Si,lTi.'i, FI; 1LLILRU.,D AIGIN- OF4"Y, t.LL 214 S:,ID TO1114 OF O,Ji',:i:.'U, G:7.,,iiU{.A, tt1D 1.,UlU!. P.liP1C A,.iiLY 415 O)I.1:, '.d R,PIUIS 111.wll Y1aml:ww. AID L>r.Lr1T11G t.J Li iCR2liliD 1N X rV EU Ei.1:11G;1AY. '� ULLU lili IT Gitl).,21N:U L'! T11L LU,iUD OF TAIJSTI�i Oi' TI L: T011jl OF UILwSC, UICir'.}il;.il, .w . S% I ction 1. Subject to the terms, reservations urd colxlitions lioreilval`ler sot forth, 'tl,ut portion of North Indiana Stroot, now North Carlabaul Street, Letween Lot One (1) :itr ],lock 11ino (9) and Lots (S) and Ni.ne (9) in ]-"Joel-. Ten (10) of Groonloo's i►ddition to tho Tovin of Owasso, OklahOija, extaixling from the South line of host Thomas Street, now 'lost ::aeon! Street, to tha :;asterly boundary line of the Atchison, Topeka Laid Santa Fe Ibailro:ul Ri;;lit- of- ''lay, vtitliin the Town of Owasso, OlclahouVa, uncl mo1•e particularly describod as follows; I:e[:inninC at a point on the lior•theust Corner of Lot One (1) of block Nine (9) of Greenlee's i+dnition to the Yovvn of Owasso, ulaahoma, thence South along the Lust line of said Lot One (1) to the Easterly boundary line of the Atchison, Topeka and Suntu Fe iQcl7lot►d 11i ht- of -�Juy, Thence Soutlieastei•ly along the said Easterly L-oundL.ry linu of suid railroad right-of-1111Y to a point at the Southwest corner of Lot lJinu (�i} in ;.;lock 'Pan (10) of Greenlee's Addition; thence North along the ''lest Line of Lot Lino (9) and of Lot Eight (8) in Llock 'Pen (10) of said GruenleeIs AC-dition, to the North - rrust (iFt;) corner of said Lot Eight (8) in said Block Ten (10) of said Greonloo's tidclition, at the 14orth Line of hest 'Thomas Street, now 'Jest Second Street, in the ToYm of Ur1L.GJo; thence !lest aloe the Soiith Line of said 'Jest Thoman Str,iot (lion ,,ost Socond ::tr(:ot) a distanco of Sixty r'eet (60ft.) to the point of be�iunin�, .;.:Ce,i1 a strip of Land, twonty feet (20ft) in width, lying iiai,jodiatel,i on tho north sift of a line 1,o^ianir.0 at the Jorthwost corner of Lot 143ne (9) in Block Ten (10), in said Groonloe's Iddition, and extending to a noiA on the Bast Line of Lot One (1), in said block. lane (9), Une Hundred Sixty Feet ('Loft.) South of the Portheust corner of said Lot Uno in block Nine (9) in suid. Greenlee's addition, which is resarved for a a public alley - -all of said real property beiil„ Athin the 'Pow” of Urrusso, :;tote of Oklahoma, and according to the recorded plat thereof, is lieraby vacated Luxl atandcred forever as a },ublic thoroiaChfare- :iection ?.. SuLjoct to the terms, reservations and conditions here `0 it, l`ter set forth, that nortion of Lost Lee ..venue, norr'oest Pilst :.venue, between Lot roar (Q) in 1L1ock 'Twenty (20) end Lut One (1) ill ;;lock Twenty -one (21) of the Original. 'Down of Owasso, Okluhornu, extends![; from the 'dust Line of South Olcltchomu :Street, now South i.tlantu Street, to the Esusterly line of the ..tchison, '2ol.oltu and Santa Fe Railroad Iti;;ht- of -Uay, within the 'Town of Urra:s0, U }cluhoi.va, and rjore },urticulLxly described as follows: t,e-innin;; at a point at the Southeast corner of Lot Four (h), in block Twenty (20) of rho tiri;;inal. 'form of Octu:cso, Oklahoma; thence !lest a di.stanco of Une Hundred Forty - fivo Iocut (1),5ft.) to the Southrfest corner of sL.id Lot four (4) and at a point on the Zusterly boundary line of the Atchison, Topeka and Santa Fe Railroad !light -of -clay; thence Southoustorly along the 3usterly boundury Line of suid rai.lroud right -of -way to a point at the Northvrost corner of Lot One (1) in block Twenty -one of said 8riginal Toern of O-.Yasso, Olauhoma; thence East alon3 the North Line of said Lot Ono (1) in block Twenty -one (21) a distance of One Hundred Sixteen beet (116ft.) to the West Line of South Oklahomu Strr,et, now South iitlanta Street, in said Town of Owasso, at the Northeast corner of said Lot One (1) in said block Twenty -one (21) ; thence North ulong the 'i.est line of said South Oklahoma Stroet, now South ILtlanta Street, a distunco of Seventy -five feet (75ft.) to the Southoust corner of said Lot Four (4), ill Block Twenty (20), of tho Original. Town of Owasso, the point of beGinnir>C, all within the Town of Ovrasso, and according to the recorded plat thereof, is hereby vacated and abandoned forevor as a public thoroughfare. Bom3505 PAGE _1665 Section 3. The uiDovo Lind iore;;oiq; vacations, effictive by this ordiiYrnce, are subjoct to the follovrirr;; voservation by the Town of Owosso of a right to maintain, repair, enlarge and /or operate tiny existing mater or sewer lines, and said Town of Oviusso retains and re- oorves an easement over, under, alori„ and across a strip of land five feet (5ft.) in width on each or both sides of a center line over or along any crater or sower line or installa- tion existing at the tii,:e of the enactment of this ordinance, and over, under, along and across the twenty foot strip of 1LLnd or alleyway described in Section Nwnber One (Sec. 1) of this ordinance, for the pur.,ose of installing, maintaining, repairing, replacing, relocating, onlurging and operating, removing and othervrioe nxrnaging and controling any water line, storm seine �r ".ill savior, sower line or other public improvement over, unclor along and across sib` %i�dt•,gr tract at the place or places herein described, together with the right of i.ri*�pss tq °µ�}d' o3s ;(tom such easements and location thereof, necoosury uixl t' i ! i convenient to _i,Iic 4'� j'oyireA ,of 't r�asoment so reserved; and i'rovlded Further, that the above vacatigtLi;s'F�pf74 51ibjD?ci 'to�the lirovisions of tho Clulrtor of the Town of Owasso, Uhlahoma, and -tlio e +�of.•trl4b State of Oklahonu, in such cases made Lind provided. Section 4 That'14,'r y,g5Kists for the preservation of the public peace, health, welfare and safety, by reason whereof this ordinance sl,ull take effect from and after its passa;;e, auprovul and publication. P:!.SST9, and the Lmorrancy Clause ruldd upon oeparu -'Lely and a;:proved this 19th day of October, 1864; . JPRy14W-, M,is 19th day of October, 1964. 1 vi1fesident of the Doard of Trus ees of the Tovrn Itf Owasso, Oplahoma r; '�'` ,� D oard 1,Iember Clerk 51 ATE IIfiQK' A-ttW4 A Board F.iewbor l�PPROVLD TULSA COUNTY FILED OR RECORUEO 4ttorney tor tiro Town of UE WI f'ERRINGER CO UN CLERK Board Nember DATE FILED lie' M 68 SO Sr 6 /32/./ 60o v v S6 7 B /3 14 Is /G /7 N r9 2. 2r 21 Z3 1,� . s: - sa . o0 er 0 Se SO 1u7 8 7 G S¢ - 9 /0 1/ So 12 /I /0 9 8 76 19 S4 4 3 2/ K i S6 7 B /3 14 Is /G /7 N r9 2. 2r 21 Z3 1,� . s: - sa . o0 er 0 Se SO 1u7 8 7 G S¢ - 9 /0 1/ So 12 /I /0 9 8 76 19 5 4 3 2/ K i 6• '4 B 7 G S 4 3 2! �m�eoe� d171GIS1413121/ i L /3 /4 /S /L 17 /B /9 Zo z/ 21 23 Z4 9 /0 rr /Z /3 /4 S e 7 G SS' 4 3 2/ s e So Sa So SO 1u7 8 7 G S¢ 3 2/ 9 /0 1/ /Z 13 / /S 9 o /d 19 S a 3 Sv K �m�eoe� d171GIS1413121/ i L /3 /4 /S /L 17 /B /9 Zo z/ 21 23 Z4 9 /0 rr /Z /3 /4 S e 7 G SS' 4 3 2/ s e So Sa So SO 1u7 8 7 G S¢ 3 2/ PLAT NO. 520 ° Gi R BEN LEE ;S ADDITION TO owAss o • CHEROKEE NATION I.T. 54=^ LE I " Gr.t++/ets T n 1312 r\ cl I. PUBLIC2�; B 7 G S 4.3 2/ RIGHT —OF —WAY '° � TO BE CLOSED /s 16' N - J t_ so W n � ! 6 I I v S a 3 2 19 20 o� J - - -- P s. T o O C3 r oc,dwa� Stz; .oa 209' 12Z 2 O 9 60 4 �� Ck z Cj l4 /SrG /7 /d /9Z01rZ1sa w lz e 7 a 3 23 z ss s 16 CIO / /S 9 So /d 19 S a 3 Sv 5 PLAT NO. 520 ° Gi R BEN LEE ;S ADDITION TO owAss o • CHEROKEE NATION I.T. 54=^ LE I " Gr.t++/ets T n 1312 r\ cl I. PUBLIC2�; B 7 G S 4.3 2/ RIGHT —OF —WAY '° � TO BE CLOSED /s 16' N - J t_ so W n � ! 6 I I v S a 3 2 19 20 o� J - - -- P s. T o O C3 r oc,dwa� Stz; .oa 209' 12Z 2 O 9 60 4 �� Ck z Cj l4 /SrG /7 /d /9Z01rZ1sa w lz e 7 a 3 23 z ss s 16 CIO - 300' LOCATION MA► R.14 E. `S 7 ir 0 N s / /S 9 8 /d 19 S a 3 Z 24 o � - 300' LOCATION MA► R.14 E. `S 7 ir 0 N s / /S 9 8 /d 19 S a 3 Z 24 - 300' LOCATION MA► R.14 E. `S 7 ir 0 N s / /S /d 19 14 11 12 Z3 24 - 300' LOCATION MA► R.14 E. `S 7 ir 0 N s N s TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER hu SUBJECT: REQUEST FOR AUTHORIZATION TO DEVELOP LOAN DOCUMENTS FOR LOAN TO THE OWASSO PUBLIC GOLF AUTHORITY DATE: May 13, 1993 BACKGROUND The City of Owasso maintains 12 funds that currently have reserves or contain restricted monies (money that can be spent only for a specific, designated purpose). During the past year these funds have increased to a level that allows the City to begin making long -term investments that ' produce a higher interest income for the City. At the current level of $1,218,857, the staff is convinced that there should be some effort to find an investment opportunity that would increase the yield to the City. There has been, however, a real problem in finding such an opportunity ' due to low interest rates and legal restrictions on how public funds may be invested. Based on a research of current City deposits, the staff has calculated that the average interest rate is 3.2 % and that our maximum rate is 3.375 %. The simple fact is that investment rates are very low and indications are that they will remain low for some time. Additionally, the restrictions relating to required collateral for municipal investments makes it even more difficult ' to procure better rates for City money. For example, the law requires that every City dollar placed in bank deposits be collateralized 100% by a pledge of government securities. (State Law defines the class and character of acceptable securities that may be pledged.) This requirement ' makes municipal investments somewhat expensive to banks and results in interest rates lower than those received by the individual investor (generally 1/2 % lower). ' In last year's audit, a comment was listed that was critical of the rates received on City investments, even though the return was at a level consistent with normal rates during that period. The staff immediately began exploring methods of increasing the yield on investments. During that same period, there was a marked increase in the amount of money in the pooled cash account referred to above. That increase resulted primarily from adding our Workers Compensation self - insured fund and an increase in the General Fund Reserves. All of these factors combined to give the City, for the first time in over ten years, an opportunity to use pooled funds as long -term investments in an effort to increase interest revenues. However, even though the City is finally at a point that allows for better investments, the market interest rates are at such a low point that even the best municipal investment opportunities are still yielding a maximum of only 3.7 %. (Treasury notes are currently listed at 3.21 % and Murchison Investment Bankers is offering government backed investments for 3.41 % on a one year commitment.) After exploring several opportunities, and discovering that our return on investments was not going to be substantially different from using current methods, the staff began to seek an alternative that would produce a higher yield in a depressed investment climate. The result of that process was a suggestion that our City invest in a safe, revenue producing project that would benefit the community and return a higher yield to the City. Initially, the staff investigated the possibility of loaning money to the OPWA as a part of the recent five million dollar water and wastewater loan. However, the interest rate available for the portion of the loan that the City could have funded was lower than the rate currently available from traditional deposits. The next alternative researched by the staff produced better results. The Owasso Public Golf Authority was in the process of evaluating the sale of "completion bonds" in order to raise additional funds for the golf course project and to provide cash for start-up of the course. It quickly became apparent that the City's need to produce a higher yield on investments and the OPGA's need to procure funds to complete the golf course was a good match. The obvious advantages for such a relationship prompted the staff to pursue the issue of a possible investment of City dollars in the golf course, a community enhancement project. After staff discussion and consultation with the City Attorney, the OPWA Financial Advisor (Keith McDonald), and Bond Counsel (Alan Brooks), it was determined that there were no legal barriers to prevent such a relationship nor would such a loan have an adverse impact on existing , bonds or indebtedness. There was, however, a recognition that the actual agreements required for such an investment would require substantial legal and research work to ensure proper safeguards for the invested dollars. Mr Cates, Mr Brooks, and Mr McDonald (Leo Oppenheim) have agreed to work together to produce such an agreement should the Council wish to pursue this arrangement. CONCEPT A The Concept of this investment is based on the following factors and assumptions: 1. If the OPGA issues completion bonds, they would spend approximately $50,000 in issuance cost and pay an effective interest rate of approximately 7.5 %. 2. The current average interest rate on City investments is 3.2% with a maximum potential of 3.7 %. 3. No more than 40% of the pooled funds should be in long -term investments, thus a ceiling I of $487,500 should be placed on those dollars in long -term investments. 1 ' 4. Maximum loan be set at $400,000. ' 5. A City may not loan money, therefore the use of a "Conditional Grant" would be utilized as the vehicle for the investment. Please note that the City has used this method in the past to fund certain projects (OEDA, OPWA). ' 6. Recommended Grant conditions are: ' A. Interest rate of a minimum of 5.5 % to the City. B. A portion of the loan proceeds to be immediately set aside to be used for first OPGA bond payment due July 1, 1994. C. Default on existing OPGA bond payment would be preceded by a notice to City and opportunity for City to protect its investment through management control of the Authority's assets (same as bondholders protection; default allows Trustee ' Bank to assume management control). D. Interest only payments for first three years (FY93 -94, 94 -95, 95 -96), with interest and principal payments beginning in fourth year and extending through a tenth ' year. E. OPGA Trustees modify Trust indenture to provide for reduced Trustee terms (now 15 years). F. An early "call" on the debt allowed if City shows cause and after OPGA makes other arrangements for replacement funding. G. An early "pay -off' of the debt by the OPGA without penalty. H. Sign -off on the Conditional Grant by Financial Advisor and Bond Counsel of OPGA, OPWA, and City Attorney. I. Access to OPGA financial records by City Representatives. COMMENTS 1. It should be noted that there is some risk associated with an investment of this nature. The loan will not be secured by a primary mortgage on any assets. In the event of default, the only method to protect the investment would be to "bail out" the OPGA and assume management of the Trust assets (golf course). 2. The staff has reviewed the management firm's "proforma" and believe it to be accurate and based on sound management data from other area operations. Based on a five year proforma, there should be no problem with a payment structure as contemplated in 6 -D (above). 3. At least $173,000 be set aside by the OPGA in the Trustee bank for a portion of the first payment on the 1992 bonds (required to have $203,000 by July 1, 1994). By setting aside most of the first payment, there is more assurance of adequate notice prior to a possible default. This set -aside is much like the reserve requirement of most bonds (however, $173,000 is substantially more, percentage -wise, than most reserve requirements). 4. The staff views this as a very unique investment opportunity that meets the criteria outlined in the initial goals of the program. It benefits the City investment plan; it supplements the General Fund, thus helping to meet growth demands; it saves the OPGA money in bond issuance cost and interest cost. 5. The success of this plan, if adopted, could certainly set the stage for other innovative investment opportunities utilizing a stronger entrepreneurial basis for our decision malting process relating to investment. 6. This program can be equated to our innovative programs in self - insurance, environmental programs, technology programs, salary enhancement program, capital outlay subsidy program, privatization programs, and the quality initiative now under way. It has great potential. REQUEST This request is for Council approval of the above concept and authorization for the staff to initiate the development of the documents necessary to implement the investment. NOTE: Please note that the legal cost of drawing the necessary documents would be charged to the OPGA and would be drawn against the proceeds of the loan. Nonetheless, a substantial amount of money will be spent developing the documents ($1500). Additionally, the staff will devote several hours to the project. It is essential that a Council direction to develop these documents be an indication of your receptiveness to the concept. RECONQI IENDATION The staff recommends that the Council authorize the staff to develop documents relating to such concept for presentation to the Council at the June 1, 1993 meeting. ATTACIIMENTS 1. Informational sheet relating to pooled funds 2. Five -year golf course proforma Consolidated Cash Account April 30, 1993 Balance 32 Collision Self -Ins Plan $64,582.06 36 Workers' Comp Self -Ins Plan 250,675.77 42 Ambulance Service 23,384.04 44 E - 911 161325.47 51 General Fund 337,365.02 52 Debt Service 282056.42 55 Senior Citizens 177.59 56 Community Center 111953.08 58 Cemetery Care 88,402.85 63 City Garage (33,104.56) 81 Capital Improvements 3251751.46 83 Park Development 31,675.19 84 Ambulance Capital 73,612.66 Total $112187857.05 BAILEY GOLF RANCH Forecasted Statement of Cash Flow Five Years ending June 30, 1998 BAILEY GOLF RANCH 93/94 START -UP BWGET ROUNDS OF GOLF TOURNAMENT ROUNDS OF GOLF AVERAGE GREEN FEE AVG. TOURN FEE (CART INCLUDED) CART FEE (1/2 CART) OPERATING REVENUES: GREEN FEES CART FEES (65% of rounds) DRIVING RANGE FEES FOOD & BEVERAGE SALES PATRON CARD SALES TOURNAMENT INCOME OTHER INCOME TOTAL OPERATING REVENUES OPERATING EXPENSES: GOLF SHOP EXPENSES GOLF CART EXPENSES GOLF COURSE EXPENSES FOOD COST OF SALES FOOD & BEVERAGE EXPENSES (OTHER) CLUBHOUSE EXPENSES GENERAL & ADMINISTRATIVE EXPENSES TOTAL OPERATING EXPENSES NET INCOME (before interest income,debt service or capita() ADDITIONAL CASH AVAILABLE DEBT SERVICE (CITY) DEBT SERVICE (BONDS) CAPITAL OUTLAYS (RESERVES) INTEREST ON RESERVES INTEREST INCOME ANNUAL NET INCOME (LOSS) FORCASTED ANNUAL CASH FLOW 1993-1994 1994 -1995 1995 -1996 1996 -1997 1997 -1996 SYR TOTAL 11 months 0 0 0 (22,000) (22,000) 35,112 44,500 46,500 48,000 48,000 (407,948) 1,008 1,500 2,000 2,000 2,000 (50,000) 15.16 16.50 17.50 18.50 19.50 26,125 25.00 25.00 30.00 30.00 30.00 $344,999 9.00 9.00 9.50 9.50 10.00 $320,603 532,382 734,250 813,750 888,000 936,000 I 3,904,382 206,325 261,490 288,423 297,727 313,397 1,367,362 26,616 35,419 38,861 42,121 44,227 187,244 160,874 214,081 234,888 254,589 267,318 ' 1,131,750 86,650 95,315 104,847 115,331 126,864 529,007 25,200 37,500 60,000 60,000 60,000 242,700 4,335 5,769 6,329 6,860 7,203 30,497 $1,042,382 $1,383,825 $1,547,099 $1,664,628 $1,755,009 $7,392,942 115,512 120,132 124,938 129,935 135,133 625,650 77,795 117,075 121,757 126,628 131,693 574,948 412,022 428,503 445,643 463,469 482,007 2,231,644 55,152 73,393 80,526 87,280 91,644 387,994 59,076 61,439 63,897 66,452 69,111 319,975 65,082 67,685 70,393 73,208 76,137 352,505 133,180 138,507 144,047 149,809 155,802 721,346 JULY 1ST DEBT SERVICE (MID YEAR PAYMENT) ASSUMPTIONS 1) CART PATHS ARE COMPLETED 2) CITY DEBT SERVICE IS AN ESTIMATE BASED ON $400,000 -1 5.5% - 10YRS YEAR 1 -3 INT. ONLY /YR 4 -10 P &I 3) THE FACILITY HAS 550,000 START -UP MONEY NOT INCLUDED IN CASH FLOW $917,819 $1,006,734 $1,051,201 $1,096,782 $1,141,526 $5,214,062 5124,563 $377,090 $495,898 5567,846 5613,483 203,974 0 0 0 0 (22,000) (22,000) (22,000) (79,143) (76,000) 0 (407,948) (407,948) (457,948) (506,948) 0 (10,000) (15,000) (50,000) (100,000) 26,125 26,125 26,125 26,125 26,125 12,337 12,337 15,698 16,319 16,918 $344,999 (524,396) $92,773 $23,199 (526,422) $344,999 $320,603 $413,376 $436,575 $410,153 5203,974 $203,974 $203,974 5253,974 $252,974 $2,178,880 203,974 (221,143) (1,780,792) (175,000) 130,625 73,609 5410,153 4) BOND DEBT SERVICE PAYMENTS ARE DEPOSITED MONTHLY TO ACCRUE INTEREST 5) FIXED EXPENSES ARE INCREASED AT 4% PER YEAR 6) BOTH CLUBHOUSE & GOLF COURSE EQUIPMENT ARE LEASED AND INCLUDED IN THIS CASH FLOW STATEMENT 05/14/93 aL AIMoxnrmuM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT SUBJECT:RELEASE OF GRANT FUNDS FOR INDUSTRIAL INFRASTRUCTURE GRANT (MAX BUCHANAN CO.) DATE: May 12, 1993 IINTRODUCTION: ' There is a series of steps that have to be taken in order for the Oklahoma Department of Commerce (ODOC) to release the Community Development Block Grant (CDBG) funds for the infrastructure improvements connected with the Max Buchanan site development. The same 1 series of steps were completed when the staff was finalizing the Woods Precision Products, Inc. loan package approximately 18 months ago. Each step requires formal action by the Council, but are generally considered to be "house cleaning" type actions. First, an Environmental Review Record has to be prepared. This record consists of a request for review being sent to various state and federal agencies and a documentation of their responses in the form of a statutory checklist and an environmental assessment. The INCOG staff has prepared the record as a part of their administration services contract with the City. They have determined that this project will have no significant effect on the environment. As a result of this determination the Council is in the position to designate the mayor as the certifying officer to sign the Environmental Certification and Release of Funds Request and to ' make findings of No Significant Environmental Impact and Exemption of Administrative and Engineering Services. In addition, the Council must approve (1) an Antidisplacement Plan, even though no displacement will occur as a part of this project and (2) a Management Plan (Project Schedule) outlining the timing of events that must occur during the life of the project. INCOG staff has prepared these documents as a part of their contract with the City (see attached letter from Andy Armstrong, INCOG). It is anticipated that future actions will have to be taken by the Council to complete other r/ requirements for "Release of Funds" that are not directly related to environmental concerns. However, at this point the following is a specific explanation of each current request by agenda item. ITEM #14 DESIGNATION OF MAYOR AS CERTIFYING OFFICER BACKGROUND: I Federal and state regulations require that each grant recipient designate a certifying official. ' This official is typically the mayor when the recipient of a grant is a city. The certifying official (through use of the staff and contractually with INCOG) assumes responsibility for the environmental review process, making findings, and signing certifications. ' RECOMMENDATION: The staff recommends that the Council designate the Mayor as the City's certifying official for documents required by the CDBG grant and authorized by the Council. ITEM #15 NO SIGNIFICANT IMPACT ON THE ENVIRONMENT FINDING BACKGROUND: This is a finding that the "project is not a major federal action which will have a significant effect on the human environment and that a request to the State for the release of project funds will not require an Environmental Impact Statement ". In order to make this finding it is necessary to complete a Statutory Checklist, an Environmental Assessment Checklist, and maintain documentation of the Environmental Review Record information. All of these have been completed by INCOG, reviewed by the staff, and the documentation has been placed in the project's permanent file. Attached is a copy of the Statutory Checklist completed by Andy Armstrong of the INCOG staff. RECOMMENDATION: The staff recommends that the Council approve the INCOG reports and finding of no significant impact on the environment as a result of the Max Buchanan infrastructure project and that the I Mayor be authorized to execute such document. ITEM #16 ' ADMINISTRATIVE AND ENGINEERING SERVICES EXEMPTION BACKGROUND: This finding is that the administrative and engineering services for the Project #5252 CDBG- ED92 (Max Buchanan Infrastructure Grant) are exempt from the requirements of the National ' Environmental Policy Act (NEPA) of 1969. INCOG has reviewed the federal regulations and determined that these activities (administration and engineering) are identified by 24 CFR, Part 58 as being activities which are exempted from NEPA. Attached is the Finding of Exemption ' signed by Andy Armstrong. RECOMMENDATION: ' The staff recommends Council approval of the certification of exemption of administrative and engineering services from the requirements of NEPA and the Mayor be authorized to execute ' such document. I ITEM #17 EXECUTE AN ENVIRONMENTAL CERTIFICATE MR BACKGROUND: The Environmental Certification is a document that identifies that the city has carried out its responsibilities for environmental review in accordance with all state and federal regulations and that it was determined that a full Environmental Impact Statement is not required. In simple ' terms it is saying that we have completed Items #14, 15, & 16 above (see attached Environmental Certification). ' RECOMMENDATION: ' The staff recommends the City Council authorize the Mayor to sign the Environmental Certificate as required by grant conditions. ITEM #18 REQUEST FOR RELEASE OF FUNDS BACKGROUND: The Request For Release Of Funds is a document that identifies that the City has completed all the requirements of the grant; whether they are state, federal, or local grant conditions. This document has been completed by INCOG and is included as an attachment. ■ RECOMMENDATION: The staff recommends that the Council authorize the Mayor to execute a "Request For Release Of Funds" as required by grant conditions for Project #5252 CDBG -ED92. 1.1 ITEM #19 ANTIDISPLACEMENT PLAN BACKGROUND: The Antidisplacement Plan address the actual or unexpected demolition of low /moderate - income dwelling units. There will be no demolition of dwelling units because of the construction of this project. However, it is required that a plan be approved that states that demolition is not planned and if unexpected demolition should occur all federal regulations will be followed to mitigate any adverse impact (see attached Residential Anti- Displacement And Relocation Assistance Plan). RECOMMENDATION: The staff recommends Council adoption of an Antidisplacement Plan for the Max Buchanan project (Project #5252 CDBG- ED92), and that the Mayor be authorized to execute such plan document. ITEM #20 MANAGEMENT PLAN BACKGROUND: The Management Plan is a document that address the scheduling of the funding and construction process. It identifies approximate completion dates for each step of the process from Release of Funds to Project Completion and Document Closeout. The attached plan consists of two parts, Part I is a written schedule and Part II is a graphic schedule. The plan was prepared by INCOG and reviewed by the staff and is suitable for adoption. RECOMMENDATION• The staff recommends Council approval of the required Management Plan and that the Mayor be authorized to execute any documents relating to that plan. ATTACHMENTS 1. Andy Armstrong Memorandum - May 7, 1993 2. Statutory Checklist 3. Finding Of Exemption 4. Environmental Certification 5. Request For Release Of Funds 6. Residential Anti- Displacement And Relocation Assistance Plan 7. Management Plan - Part I & Part II r INCOG a voluntary association of local governments serving creek, osage and tulsa counties ' 201 west 5th street, suite 600 - tulsa, oklahoma 74103-4236 - 918/584 -7526 Fax 918/583 -1024 1 11 MEMORANDUM TO: Owasso City Council FROM: Andy Armstrong A4 Manager, Community and Economic Development DATE: May 7, 1993 SUBJECT: Environmental Review Record For Contract #5252 CDBG ED '92 - Max Buchanan Infrastructure Improvements 1 As a part of the initial requirements of the Community Development Project referenced above the City of Owasso must show that it has met Federal Environmental Regulations it as required by the National Environmental Policy Act (NEPA) of 1969 by preparing an environmental review record. INCOG staff has prepared the environmental review record which is attached to this memorandum. This process is primarily a request for review and consuitation sent to various state and federal agencies and a documentation of their responses in the form of a statutory checklist and an environmental assessment. For the purpose of environmental review administrative and engineering activities are t considered to be exempt from NEPA review. The infrastructure activities, due to an extension of new service capabilities, requires an assessment. The INCOG staff ha.s core -iNie«� t. e review process ano nas determined that the project wjil have no ' significant effect on the environment. Therefore, it is requested that the City Council take the following action: 1. Designate the City's Chief Executive Officer, the Mayor, as the certifying officer tinder the National Environmental Policy Act of 1969 to assume overall responsibility for the environmental review process. A. Make a Finding of No Significant Impact on the Environment for the CDBG Project. ' B. Make a Finding of Exemption for Administrative and Engineering Services. ' C. Authorize the Mayor to sign the Environmental Certification. Page 2 05/07/93 D. Authorize the Mayor to sign the Release of Funds Request. Additional actions that the City Council must take to request a Release of Funds include the approval of an antidisplacement plan for the project even though no displacement will occur and the approval of a Management Plan for the timing of events that must occur during the life of the project. Copies of these plans are also attached to this memorandum. The INCOG staff recommends that the City Council takes the following additional actions: 1. oProvean midi -!=- -amen. P!-an for the .-o re`:erenCed � >r project: 2. Approve a Management Plan for the above referenced CDBG Project and authorize the Mayor to sign Part II, where indicated. r t c c i e Environmental Assessment STATUTORY CHECKLIST Project Name and Identification No. City of Owasso # 5252 MRG ED '92 Area of Statutory- Regulatory Compliance Provide complaince documentation Not Applicable to This Report Additional material may be attached Consultation Required' (Citations for applicable statutes and regulations are Review Required" printed on the back of this Checklist. Full discussion of each is provided in Appendix B) Permits Required' Determination of Consistency Approvals, Permits Obtained' Conditions and /or Mitigation Actions Required Historic Properties X No effect See Historical Preservation and SHPO letter. Floodplain Management X No effect; See attached Flood lain Management memo and FEM!A letter. Wetlands Protection X No effect; See Wetlands Protection memo and F & W response. Noise X No effect; See attached Noise memo and Health Department letter. Manma1 Hazards Thermal�Explosive Hazards I X No effect; Not applicable. Airport Clear Zones X No airports in vicinity of the project. Air Quality X Air uality not affected; See TCCHD lette and attached memo. Water Quality - Aquifers X Water uality not affected; See Health. epartment document. �oastal Areas oastal ( X Owasso is an inland city not in a Zone Management I I coastal zone. Coastal Barrier Resources i X I I Not applicable. Endangered Species 1 X I No effect; See F & W response and endangered species memo. i Farmlands Protection X I 1 deelpedas previously been developed area us Wild and Scenic Rivers I X Bird Creek and the Verdig�rris River are not designated as a cvYld and scenic river. r--- -- t- •J •I.1 • Compliances Under Other Laws (Federal, State and Local Laws) Project Name and Identification No. City of Owasso # 5252 CDBG ED 92 Area of Statutory - Regulatory Compliance Provide complaincedocumentation Not Applicable to This Report Additional material may be attached Consultation Required' (Citations for applicable statutes and regulations are Review Required' printed on the back of this Checklist. Full discussion of each is provided in Appendix B) Permits Required' Determination of Consistency Approvals, Permits Obtained` Conditions and /or Mitigation Actions Required Water Quality X Activity will not affect water quality; See Health Department letter and OSDH memo. Solid Waste Disposal X Construction debris onl ; No imppact; See attached m�mo, TCCHD letter and OSDH memo. Fish and Wildlife X No impact; See F & W letter and attach�d memo. State or Local Statutes X City will comply with 1 cal health department to be added by local community) ordinances arid- review requirements. ffrepared By: Andy A.-mvA)axe-�— lNCOG 201 W. 5th St. •, Date: April 14, 1993 r" ■ Title: Manager. u n i c Develol2ment I s FINDINGS OF EXEMPTION City of Owasso /# 5252 CDBG ED 92 It is the finding of the City of Owasso, Oklahoma, that the following activities proposed in its 1992 CDBG Application are exempt from environmental requirements of NEPA and the environmental requirements of related federal authorities, because the activities are defined as exempt activities in 24 CFR Part 58, Section 58:34. - Administrative Costs - Engineering Services Preparers Date 4 L it 19-3 Certifying Official Date -3K. 4L ENVIRONMENTAL CERTIFICATION Nith reference to the above Program ActivityiProject, I, the undersigned officer of the recipient, .ertify that: 1 . The toc,pient has fully carried owt its ill elf or environmental review, decision- making and action pertaining to the project named above. 2 The recipient has complied with the National Environmental Policy Act of 1969, as amended, and with the environmental procedures. permit requirements and statutory obligations of the laws crtied in 24 CFR Sa S. 3. The recipient has taken or will take into account the environmental criteria standards, permit requirements and Other obligations applicable to the project or program activity under other federal, State and local laws that the recipient has the direct responsibility to comply with. 4. After considering he type and degree of environmental effects identified by the environ tiI r ew completed for the proposedproject described In Part t of this request, 1 have found that the proposal di 0 Ib did not require the preparation and dissemination of an environmental impact statement. , S. The recipient has, prior to submitting this request for the release of funds and certification, publisf+ed in the manner prescribed by 2a CFR 658.43 a notice to the public in accordance with 24 CFR Sa.70 and as evidenced by the attached copy (!es). 6. The dates upon which all statutory and regulatory time periods for review comment or other action following the completion of the environmental review for the prOjectlp►o0 ►am aCtlwty, began and ended as Indicated below In ' w1:. m *I% ti. ...aA ..c fnA of id Ci SR hem cornfntntt Elplfe item Comilli+ence ;favor NOtdt of i na•nq pr P.r0dat'0^ Date pYbi,Cation Date Of fntMt to No S.gnrf"Pit IrnpaR Prepare an EIS CO ^ ^t "t pt• OG COrnrnMT ►eno0 Como- nee NOt4t I O D �o��cat, n +'e 5/20/9�.. - f PYDl-at,on Date D ah EIS l' ' Vne,ny of No S•g- f-cont 5 / 21 /9 2 Impart and inttnt to atoYel! �t+tast or tY�as co^�rne "t at•�oo Co�+n+tnT ►e•iod Not.ct of Mtt•. tc aYo cat o Date Publiation Date Fil EIS r RlautT ee.ease of iYnOt C Of" Fri ePit Pt "C4 ce^+rnent Period Qtner (specify) ptntr (specify) fteOYtrt for RNNt! Of State DtUt 0" ae' 00 aepvfR for beltNt Of state Deciti0n tef-oa (M.nrfrivrri period for iunOs (M n,.., v., pt• pa for funds Ett�r*aTlO Dr Recrp�e ^t 10Or0.a') •Rua' 0 State a0a?owe1) 1r As the duly designated certifying official of the recipient. I also certify that: 1. I am authorized to and do consent to assume the status of responsible federal official under the National ' Environmental Policy Act Of 1969 and each provision of law designated in the 24 CFR 58.5 list of NEPA- related authorities insofar as the provisions o' these laws apply to the HUD responsibilities for environmental review, decisionmaking and actions that have been assumed by the recipient. 2. By so consenting, I have assumed the responsibilities for the conduct of environmental review, decisionmakin9 and actions as to environmental issues, preparation and circulation of draft, final and supplemental environments impan statements, and lead agency or cooperating agency responsibilities for preparation Of such statements On behalf of federal agencies Including HUD, when these agencies consent to such assumptions. 3. 1 am authorized to and do accept, on behalf of the recipient and personally the iurisdictiom of the federal courts for the enforcement of all these responsibilities, in my capacity as certifying o >?Icer of the reupient Signature Of Certifying Officer Of the Recipient Address City of Owasso 207 South Cedar Owasso, OK 74055 Tale ;favor Warning: Stnion 1001 of Title lE of the United States Code and the Criminal Procedure shall apply to this conification. Title I$ provides, among othe• things that whoeve• knowingly makes or uws a document Or writing containing any false, ' lows. or frawdwlent state^)er•• or entry. in any manner vi the iurisdlRion of any department or agency of the United s, $hail be fined not more than S1,,, Coo or Improisoned not more than five years or both. 4 IA 2/e9 k i p REQUEST FOR RELEASE OF FUNDS AND REQUIREMENTS ' COMMUNITY DEVELOPMENT PROJECTS i II hems Included - Code NA - Not Applicable to this Program. I � b 4:13 7/92 de Contractor Name: City of Owasso Contract No. 5252 CDBG ED 92 Address: 207 S. Cedar, Owasso, OK 74055 Date of Request: Project Description: (Brief) Water sewer and street infrastructure extension to serve flax Buchanan, Inc. Items State Requirements: Included Use Only 1. Environmental A. Exempt Activity Review I hereby state the project is exempt and a Finding of Exemption (Sample CDBG 3) is attached. X B. Categorically Excluded /Exempt Activity I hereby state CDBG Form 4:5 has been completed and the acttvity has been determined to be exempt A Finding of Categorical Exclusion/ N/A Exemption (Sample CDBG 4), Historical Clearance (Sample CDBG 6) Archeological Clearance (Sample 29) are attached. C. Categorically Excluded Activity I hereby state CDBG Form 4:5 has been completed. Environmental N/A Certification (Form 4:14), proof of Notice of Intent Publication (Sample C08G 8), Historical Clearance (Sample 6), Archeological Clearance (CDBG Sample 29), and Finding of Categorical Exclusion (Sample 5) are attached. D. Assessment Activity I hereby state Forms 4:5 and 4:9 have been completed and no EIS is required (Form 4:91-1) is attached. Environmental Certification (Form 4:14), X Proof of Concurrent Notice Publication (Sample CDBG 10), and Historic Clearance (Sample CDBG 6) are attached. 2. Leverage /Commit- A. COBG Projects ment I hereby certify that a resolution and /or an escrow account has been established commiting the leveraged funds toward the completion of the X project, (Form 4:15) is attached. 3. Labor Standards A. I hereby state the U.S. Department of Labor current wage determination will be included in all construction contracts over $2,000. A statement of X Compliance is attached. 4. Management Plan A. CDBG Community Development Project - Attach Form 4:7. 5. Insurance and Bonding A. Submit evidence of city /county liability insurance and city /county bonding. X 6. Anti - Displacement Plan A. I hereby certify an anR- displacement plan has been adopted - Attach Plan. X 7. Other A. CDBG training sesaion attended by local ofifcial - submit name and title of officials) that attended session. X B. Any special conditions specified in Section III of the contract between ODOC and city /county. X Name 6 Title of Authorized Official Signature of Authorized Official: Date: Mayor II hems Included - Code NA - Not Applicable to this Program. I � b 4:13 7/92 de RESIDENTIAL ANTI - DISPLACEMENT AND RELOCATION ASSISTANCE PLAN The City of Owasso will undertake Community development activities funded through the Community Development Block Grant program. No demolition or conversion of low /moderate - income dwelling units is anticipated by the City of Owasso in conjunction with the activities assisted with these funds. Under Section 104 (d) of the Housing and Community Development act of 1974, as Amended, if such demolition or conversion unexpectedly occurs, before obligating or expending funds that will directly result in such demolition or conversion, the City of Owasso will make public and submit to the Oklahoma Department of Commerce the following information in writing: 1. A description of proposed assisted activity; 2. The location on a map and number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low /moderate - income dwelling units as a direct result of the assisted activity; 3. A time schedule for commencement and completion of the demolition or conversion; 4. The location on a map and number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units; 5. The source of funding and a time schedule for the provision of replacement dwelling units; 6. The basis for concluding that each replacement dwelling unit will remain a low /moderate - income dwelling unit for at least 10 years from the date of initial occupancy, and; 7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units is consistent with the housing needs of low /moderate - income households in the jurisdiction. If displacement of low /moderate - income households occurs in conjunction with the community development activities funded with CDBG funds, the City of Owasso will provide relocation assistance, as described in 570.496(b)(2) to each low /moderate - income household displaced by the demolition of housing or by the conversion of a low /moderate - income dwelling to another use as a direct result of assisted activities. For: City of Owasso I Attest: I I I I By: IBy: Mayor ITown Clerk I I I I ' COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Part 1 - MANAGEMENT PLAN NARRATIVE 1 Contract No. 5252 - CDBG1ED 92 Date May 18, 1993 ' Name of Contractor City of Owasso ' Address 207 South Cedar City Owasso, OK zip 74055 "P Type of Contract CDBG ED Infrastructure Contact Person Steve Compton Contact Person Phone (918) 272 -2251 1. Release of Funds - To be completed on or around June 21, 1993. A. Environmental Review - A portion of the street extension project is located in the 100 year floodplain. An environmental assessment was prepared because of the size and scope of the extension project. There is a Finding of No Significant Impact. B. Total Project Funding - In addition to the grant funds of $151,203, the Owasso Economic Development Authority will ' contribute $350,000 in local leverage funds and Tulsa County and /or the State Department of Transportation will provide $68,756. t C. Professional Services Contract - The City will utilize a consultant for administration of the grant. The contract with INCOG for administrative services has been executed. The City will also utilize an engineering firm for the ' design of the street and rail improvements. The firm, Sack & Associates, Inc., was selected through a competitive ' process. D. Historic Properties - No historic properties will be involved in the project. ' E. Authorized Signatures - Mayor Rodney Ray, City Manager F. Notice of Removal of Contract Conditions - All special contract conditions including leverage amounts will be met prior to or shortly after release of funds. I I ! OR 2. Request for Bids - RFP for engineering services has been developed and an engineer was selected by April 6, 1993. A. Completion of Final Design Plans - The engineering firm will complete the final design plans for the Infrastructure project on or about May 24, 1993. B. Approval of Plans by Appropriate Agency - State Health Department review and approval of plans is anticipated to occur during the bidding process. C. Secure Wage Rates - Wage rates will be secured by INCOG prior to development of construction bid package. D. Development of Bid Package - The engineering firm with assistance from INCOG will develop the construction bid package. Should be completed by June 1, 1993. E. Advertise for Bids - Construction bids will be advertised on or around June 3, 1993. F. Pre -Bid Conference - A mandatory Pre -Bid Conference will be held on June 24, 1993. G. Receive Bids - Bids will be received until around June 30, '0 1993. an 3. Notice to Proceed Bids for infrastructure construction will be opened by June 30, 1993. A notice to proceed will be issued on or about July 20, 1993. A. Opening of Bids - The City Clerk will receive construction bids at the Owasso City Hall. B. Review and Tabulation of Bids - The project engineer will review the bids and recommend a successful bidder to the Owasso City Council. C. Check Debarred List - The Grant Administrator will contact the Department of Commerce to determine that the contractor I is not on the debarred contractor list. D. Award of Contract - The contract will be awarded by July 6, ' 1993. E. Pre - construction Conference - The pre- construction ' conference will be held on or about July 16, 1993. Notice to Proceed - The Notice to Proceed will be issued on or about July 20, 1993. Project construction should take approximately 45 days. II 4. Construction 1/4 complete - It is estimated that construction of the infrastructure improvement will be 1/4 complete around August 6, 1993. 5. Construction 1/2 complete - Construction should be 1/2 complete by August 20, 1993. 6. Construction 3/4 complete - Construction should be 3/4 complete by August 27, 1993. 7. Project Complete - It is anticipated that construction of the infrastructure improvements will be completed by September 3, 1993 with final inspection by the engineer and acceptance of the construction by the City of Owasso. 8. Closeout Documents - Closeout documents will be sent to the Department of Commerce around October 1, 1993. All project activities will be completed by that date. OKLAHOMA DEPARTMENT OF COMMERCE DIVISION OF COMMUNITY AFFAIRS AND DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM MANAGEMENT PLAN PART H Contract #: 5252 CDBG/ED 92 Date: May 18, 1993 Name of Contractor: City of Owasso Address: 207 South Cedar e'A.. EV • #] q .I•u. I '1 Program Year: FY 1992 Contact Person: Steve Compton Phone: (9_119)272 -2251 Signature of Authorized Official: Date: I Type of Print Name & Title: ,mayor ACO DISPOSIDO OTHER ACTIVITY WATER SEWER FLOOD DRAINAGE HOUSINi REHAB UFARANCE RELOCA TION Street 1. Release of Funds 06/21/93 06/21/93 06/21/93 2. Request for Proposals 06/03/93 06/03/93 06/03/93 3. Notice to Proceed 07/20/92 07/20/93 07/20/93 4. Construction V4 complete 08/06/93 08/06/93 08/06/93 5. Construction 1/2 complete 08/20/93 08/20/93 08/20/93 6. Construction 3/4 complete 08/27/93108/27/93 08/27/93 7. Project Complete 09/03/93 09/03/93 09/03/93 8. Closeout 10/01/93 10/01/93 10/01/93 9. Other 10. # Persons served 20 20 20 11. # Low & Moderate 11 11 11 12. # Structures/Parcels Signature of Authorized Official: Date: I Type of Print Name & Title: ,mayor