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HomeMy WebLinkAbout1993.04.20_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 20, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 16, 1993. Marcia toutwell, City Clerk 06.1 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of April 6, 1993 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority April 20, 1993 Page 2 6. Consideration and Appropriate Action Relating to the Purchase of Ultraviolet Disinfection Replacement Lamps for the Wastewater Treatment Facility. Mr Augustine Attachment #6 Staff will recommend that the Trustees approve purchase of 168 ultraviolet disinfection replacement lamps from Ultratech, Inc in the amount of $3,860.64. 7. Report from OPWA Manager 8. Report from OPWA Attorney 9. Unfinished Business 10. New Business ' 11. Adjournment 1 1 OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING tTuesday, April 6, 1993 ' The Owasso Public Works Authority met in regular session on Tuesday, April 6, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 2, 1993. 1 ITEM 1: CALL TO ORDER ' Chairperson Marlar called the meeting to order at 8:06 p.m. � g P ' ITEM 2: FLAG SALUTE ' The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Patricia Marlar, Chairperson John Phillips, Trustee Bob Randolph, Trustee Jim Smalley, Trustee a STAFF io 1 1 1 Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ABSENT Jason Gittelman, Vice Chairperson ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MARCH 16. 1993 REGULAR MEETING AND MARCH 23. 1993 SPECIAL MEETING Jim Smalley moved to approve the minutes of both meetings as written, by reference hereto; seconded by John Phillips. AYE: Smalley, Phillips, Randolph, Marlar NAY: None Motion carried 4 -0. Owasso Public Works Authority April 6, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS Bob Randolph moved, seconded by Jim Smalley, to approve the following claims as submitted: (1) $171,638.29, which included $31,883.50 Interfund Transfers, and (2) Payroll $18,654.45. AYE: Randolph, Smalley, Phillips, Marlar I NAY: None Motion carried 4 -0. 01 ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE CONTRACT FOR ENGINEERING SERVICES FOR THE DESIGN OF WATER LINE. WASTEWATER LINE AND WASTEWATER TREATMENT PLANT EXPANSION PROJECTS Staff report was given by Mike Augustine. The City of Owasso recently secured a low interest loan from the Oklahoma Water Resources Board for improvements to the water distribution system, wastewater collection system, and wastewater treatment facility. Approval of the loan required that staff start the process of selecting an engineering firm for the design of the improvements. Five engineering firms were selected to be interviewed and present proposals for the improvements. After an extensive review process, staff recommended that a contract in the amount of $124,000 for the water and wastewater lines engineering design be awarded to Nova Engineering and a contract in the amount of $29,250 for the wastewater treatment plant study be awarded to FHC, Inc. It was noted that, following the wastewater treatment plant study, there will need to be an additional contract for the design of the treatment plant and that award of the study contract does not make a commitment to the engineering firm that they would ' receive the plant design contract. John Phillips moved to approve the award of a contract to Nova Engineering in the amount of ' $124,000 for water and wastewater lines engineering design. Motion was seconded by Jim Smalley. AYE: Phillips, Smalley, Randolph, Marlar NAY: None Motion carried 4 -0. Jim Smalley moved to approve the award of a contract to FHC, Inc in the amount of $29,250 for the wastewater treatment plant study. Motion was seconded by Chairperson Marlar. 2 Owasso Public Works Authority AYE: Smalley, Marlar, Phillips, Randolph NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None ITEM 9: NEW BUSINESS None ITEM 10: ADJOURNMENT Bob Randolph moved, seconded by Jim Smalley to adjourn. AYE: Randolph, Smalley, Phillips, Marlar NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:13 p.m. Marcia Boutwell, Secretary 3 April 6, 1993 Patricia K Marlar, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 4/20/93 9:16:59 A/P CLAIMS REPORT APAPVR PAGE: 1 PO # VENDOR DESCRIPTION AMOUNT WATER 932078 ROBERT M BUCKLES DEPARTMENT TOTAL FUND TOTAL GRAND TOTAL METER READER 238.95 238.95 238.95 238.95 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 4/15/93 15:13:37 A/P CLAIMS REPORT APAPVR PAGE: 8 PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ' 931881 OKLAHOMA TAX COMMISSION SALES TAX —GRASS BAGS 16.73 931882 OK STATE DEPT OF HEALTH OK SOLID WASTE MGMT FEE 560.25 932125 OPWA RECYCLE CENTER CASH FOR RECYCLE CENTER 1,400.00 ' DEPARTMENT TOTAL =___> 1,976.98 OPWA ADMINISTRATION ------------------------------ 930023 RONALD D CATES RETAINER 800.00 930043 US POSTMASTER UTILITY BILL POSTAGE 1,500.00 930293 ST FRANCIS HOSPITAL —EAP QUARTERLY FEES 53.90 931506 HAMILL CO. CUT OFF NOTICES 362.00 931867 CELLULAR ONE —TULSA 3/93 USE 33.35 932099 RETHERFORD PUBLICATIONS ADVERTISEMENT 20.50 932104 932118 SUBURBAN OFFICE SUPPLY TREASURER PETTY CASH SUPPLIES REIMB PETTY CASH 122.30 12.26 932145 PITNEY BOWES INC ANNUAL MAINT AGREE 215.00 932148 US POSTMASTER ANNUAL BOX RENTAL 155.00 932151 LIBERTY TULSA COMMISSION DUES -------- — DEPARTMENT TOTAL =___> 3,313.03 WATER ' ------------------------------ 931925 MCCAW COMMUNICATIONS 4/93 PAGER RENTAL 21.95 931932 MICHAEL KAISER METER READING 161.10 931933 BOBBY TAYLOR METER READER 205.50 ob 931934 MICHAEL MILLER METER READER 174.30 931935 LOYD LEACH METER READER 166.35 932055 KIMBALL ACE HARDWARE SUPPLIES 53.73 932057 GRAINGER,W W INC PARTS 239.16 932060 UAL —MART SUPPLIES 97.53 932061 OWASSO LUMBER CO MATERIALS 55.72 932100 ACTION INSTRUMENTS PARTS 271.25 932101 WATER PRODUCTS INC SUPPLIES 355.75 932115 CITY GARAGE PARTS 87.23 932116 CITY GARAGE FUEL 257.68 932118 TREASURER PETTY CASH REIMB PETTY CASH 28.75 DEPARTMENT TOTAL = = = => 2,176.00 w WASTEWATER ----------------------- - - - - -- DEPARTMENT TOTAL = = = => 1,557.38 REFUSE COLLECTIONS -------------------- - - - - -- 932015 CITY OF OWASSO OKLA TIPPING FEES OWASSO PUBLIC WORKS AUTHORITY CITY GARAGE 4/15/93 15:13:37 AN CLAIMS REPORT APAPVR PAGE: 9 PO # --- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - AMOUNT - - - -- ------- - - - - -- 931925 MCCAU COMMUNICATIONS 4/93 PAGER RENTAL 43.90 932055 KIMBALL ACE HARDWARE SUPPLIES 81.11 932056 MET -LAB TESTING SERVICES MERCURY ANALYSIS 80.00 932058 ADVANCED CHEMICAL GAS CHLORINE 442.22 932059 PACE PRODUCTS OF TULSA IN AIR /BOTTLES 126.00 932062 UAL -MART SUPPLIES 108.93 932098 TREASURER PETTY CASH EPA WORKSHOP 76.28 932115 CITY GARAGE PARTS 381.15 932116 CITY GARAGE FUEL 151.62 932118 TREASURER PETTY CASH REIMB PETTY CASH 66.17 DEPARTMENT TOTAL = = = => 1,557.38 REFUSE COLLECTIONS -------------------- - - - - -- 932015 WASTE MANAGEMENT OF OKLA TIPPING FEES 3,946.49 932115 CITY GARAGE PARTS 418.38 932116 CITY GARAGE FUEL 458.21 932123 M.E.T. 4 QTR ASSESMENT 1,074.80 932144 WASTE MANAGEMENT OF OKLA 3/93 COMM WASTE 15,607.38 DEPARTMENT TOTAL =___> 21,505.26 RECYCLE CENTER ------------------------------ 932015 WASTE MANAGEMENT OF OKLA TIPPING FEES 190.30 932116 CITY GARAGE FUEL ' 71.04 932144 WASTE MANAGEMENT OF OKLA 3/93 COMM WASTE 825.00 DEPARTMENT TOTAL =___> 1,086.34 , ------- - - - - -- FUND TOTAL =___> 31,614.99 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 4/15/93 15:26:13 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---- - - - - -- --- --------------------- ----------------- INTERFUND TRANSFERS ------------------------------ 931890 CITY - GENERAL FUND DEPARTMENT TOTAL FUND TOTAL GRAND TOTAL SALES TAX TRANSFER APAPVR PAGE: AMOUNT - -- ------- - - - - -- 150,385.66 150,385.66 150,385.66 150,385.66 1 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 04/03/93 APPROVED: 04/20/93 Chairman Trustee Trustee 1 XMMoxnrmuM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: MIKE AUGUSTINE, DIRECTOR OF PUBLIC WORKS SUBJECT: BIDS FOR ULTRAVIOLET DISINFECTION REPLACEMENT LAMPS DATE: April 12, 1993 BACKGROUND: Ultraviolet Lamps are used at the Wastewater Treatment Facility to control harmful organisms from the facility's effluent to the receiving stream in order to restrict the spread of typhoid, hepatitis, polio, cholera, dysentery and any biological viruses that could spread to warm blooded animals. The contact of ultraviolet rays alters the DNA of the bacteria to be non - reproductive to insure that reproduction of the harmful organisms will not re -occur in the receiving stream to preserve the safety of all warm blooded animals. The Ultraviolet Lamp Purification System was installed at the Wastewater Treatment Facility because this type of system was more cost effective that the installation and operation of chlorination and dechlorination equipment. Both systems disinfect the plant effluent by the guidelines set forth by the EPA and the Oklahoma Department of Health. COMMENTS: The rated life expectancy of Ultraviolet Disinfection Replacement Lamps (UV Lamps) is approximately 7500 hours and must be replaced on a yearly basis to insure the Wastewater Plant effluent meets the required discharge limits as prescribed by state and EPA regulations. The UV Lamps installed at the treatment plant are scheduled for replacement as a part of the yearly maintenance program. Based on that schedule staff has advertised for the bulk purchase of 168 Ultraviolet Disinfection Replacement Lamps and mailed bid specifications to the following vendors; Traffic Parts ' P.O. Box 837 Springs, TX 1 Katadyn Systems, Inc. 299 Adams Street Bedford Hills, NY MEMORANDUM UV LAMPS April 12, 1993 Page 2 Infilco Degremont, Inc. P.O. Box 29599 Richmond, VA Trojan technologies, Inc. 845 Consortium Court London, Ontario UltraTech 208 Harris Road Bedford Hills, NY Two (2) bids were received from the above listed vendors: UltraTech $3,860.64 Infilco Degremont $4,284.00 Traffic Parts Declined to bid Finances for the purchase of the UV Lamps are budgeted in line item #5220 of the Wastewater Department and can be found on page 67 and 68 of the annual budget. RECOMMENDATION: Staff recommends that the Trustees award a contract to UltraTech, Inc. in the amount of $3,860.64 for the bulk purchase of 168 replacement UV Lamps. NOTE: This year's bids are less than the previous awarded bid which was $5,185.49 for 168 UV Lamps. ATTACHMENTS: 1. Bid tabulation sheet. 2. Specifications. OWASSO PUBLIC WORKS AUTHORITY 207 South Cedar Owasso, Oklahoma 74055 BID DOCUMENTATION Opening Date: 4/6/93 Trustee Approval: Item: Ultraviolet Disenfection Replacement Lamps Number of Bids: 2 Bids Opened By: Mike Augustine Witness: Marcia Boutwell Witness: Ralph Griffin 1 Bidders 1 Infilco Degremont Inc UltraTech Certification: I, Marcia Boutwell, Owasso City Clerk and OPWA Secretary, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct. Signature: X22� ��nzjZ�1� Date Amount of Bid $4284.00 $3860.64 SPECIFICATIONS The following are specifications for bid on the ultraviolet disinfection replacement lamps at the Owasso Wastewater Pollution Control Facility. GENERAL REO S : 1. A standard manufacturer's or dealer's warranty shall be supplied to cover replacement of defective parts. This warranty shall apply to the materials supplied and be effective for a period of one year after receipt of the specified items. response to warranty repairs shall be within 48 hours of notice. 2. These specifications shall be interpreted as minimum. All items required for proper operation with existing equipment shall be included. 3. The owner reserves the right to reject any or all bids and to waive any or all ' technicalities, informalities, or other minor deviations from the bid document. 4. An acceptance inspection shall be conducted by the Owasso Wastewater , Department before delivery will be accepted. A minimum of two sample parts shall be shipped to the Owasso Wastewater Pollution Control Facility for inspection. The inspection date shall be at the City's convenience. All discrepancies noted during the inspection shall be remedied for all items delivered and /or to be delivered, at the supplier's expense, prior to acceptance and payment. 5. A full set of documents and maintenance procedures for specified items, shall be furnished t the Owasso Wastewater Department prior to payment from the City. 6. PAYIME'vT shall be made only after complete and acceptable delivery of the items in accordance with these specifications. ULTRAVIOLET LAMPS: I TYPE: Ultraviolet Purifications Systems, Inc. #L30LPT2 (customized G36T6) or equivalent replacement. ' QUANTITY: One Hundred sixty-eight (168) TUBE DIAMETER: Nineteen millimeters ' ARC LENGTH: Thirty inch nominal ' RATED LIFE: 7,500 hours nominal SPECIFICATIONS Page 2 Twenty-four inch white and black #26 AWG stranded TFE, 1000 volt pigtail enclosed in 3/32 inch shrink tube. Connections: One wire mechanically connected, soldered and water - proofed at each lamp end. "AMP" plug (P /N 1- 480698 -0) with white wire connected to pin #1 and black wire connected to pin #2 at panel connection end of each pigtail. Usage: Two sets of two lamps in series will be connected to a Jefferson Electric instant start ballast (P /N 300 -2171 -650) designed for two 64T5 425 ma lamps. All lamps supplied shall be warranted to function properly in this configuration. BID PRICE SHALL INCLUDE ALL SHIPPING AND DELIVERY COSTS.