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HomeMy WebLinkAbout1993.05.18_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: May 18, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, May 14, 1993. ON A N/ N� Marcia kBoutwell, City Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call Ma A/ ) 4. Request Approval of the Minutes of , 1993 Regular Meeting Attachment #4 Owasso Public Works Authority May 18, 1993 Page 2 5. Request Approval of Claims Attachment #5 6. Consideration and Appropriate Action Relating to a Request Authorizing the Chairman to Sign Monthly Operating Statements for Submittal to the Oklahoma Water Resources Board. Mr Ray Attachment #6 Staff will recommend that the Trustees authorize the Chair to sign OWRB required monthly operating financial statements. 7. Consideration and Appropriate Action Relating to a Request for the Purchase of Poly- ' Carts. Mr Augustine Attachment #7 Staff will recommend Trustee approval of the expenditure of $6000.00 to Williams Refuse Co for the purchase of 50 green poly -carts and 50 red poly -carts pursuant to bids previously received and awarded. Owasso Public Works Authority May 18, 1993 Page 3 8. Consideration and Appropriate Action Relating to a Request for the Purchase of Pump Volutes (Including Impellers, Gasket and Seal Sets), Vacuum Pumps and a Control Panel for the 106th Street Lift Station Renovation Project. Mr Augustine Attachment #8 Staff will recommend Trustee approval of an expenditure in the amount of $2950 to Smith and Loveless for the purchase of two pump volutes (impellers, gaskets and seal), an expenditure of $600 to Grainger, Inc for the purchase of two vacuum pumps, and an expenditure of $1150 to Electric Specialties for the purchase of a control panel. 9. Report from OPWA Manager 10. Report from OPWA Attorney 11. Unfinished Business 12. New Business Owasso Public Works Authority May 18, 1993 Page 4 13. Adjournment 1 1 OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 4, 1993 The Owasso Public Works Authority met in regular session on Tuesday, May 4, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, April 30, 1993. ITEM 1: CALL TO ORDER Trustee Randolph called the meeting to order at 7:47 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: OATH OF OFFICE ADMINISTERED TO WARD 3 TRUSTEE -ELECT CHARLES BURRIS AND WARD 4 TRUSTEE -ELECT MARY LOU BARNHOUSE City Attorney Ron Cates administered the Oath of Office to Ms Barnhouse and Mr Burris. ITEM 4: ROLL CALL PRESENT ABSENT Bob Randolph, Trustee John Phillips, Trustee Jim Smalley, Trustee Mary Lou Barnhouse, Trustee Charles Burris, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. Owasso Public Works Authority ITEM 5: ELECTION OF CHAIRPERSON May 4, 1993 John Phillips nominated Bob Randolph as Chairperson. Motion was seconded by Jim Smalley. AYE: Phillips, Smalley, Barnhouse, Burris, Randolph NAY: None Motion carried 5 -0. ITEM 6: ELECTION OF VICE- CHAIRPERSON Chairman Randolph nominated John Phillips as Vice- Chairperson. Motion was seconded by Jim Smalley. AYE: Randolph, Smalley, Barnhouse, Burris, Phillips Motion carried 5 -0. ITEM 7: REQUEST APPROVAL OF THE MINUTES OF APRIL 20, 1993 REGULAR MEETING. Charles Burris moved to approve the minutes as written, by reference hereto; seconded by John Phillips. AYE: Burris, Phillips, Smalley, Barnhouse, Randolph NAY: None Motion carried 5 -0. ITEM 8: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Jim Smalley, to approve the following claims and addendum as submitted: (1) $125,413.52 and $31,883.50 Interfund Transfers; (2) OPWA Capital Improvement Fund $33,642.60 and (3) Payroll $19,464.03. AYE: Phillips, Smalley, Burris, Barnhouse, Randolph NAY: None Motion carried 5 -0. 2 Owasso Public Works Authority ITEM 9: REPORT FROM OPWA MANAGER No report. ITEM 10: REPORT FROM OPWA ATTORNEY No report. ITEM 11: UNFINISHED BUSINESS None ITEM 12: NEW BUSINESS None ITEM 1 • ADJOURNMENT Charles Burris moved, seconded by John Phillips to adjourn. AYE: Burris, Phillips, Smalley, Barnhouse, Randolph NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:52 p.m. Marcia Boutwell, Secretary 3 Bob Randolph, Chairperson May 4, 1993 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/14/93 13:31 :42 A/P CLAIMS REPORT APAPVP. PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 931832 OF STATE DEPT OF HEALTH 9314883 CITY- AMBULANCE FUND DEPARTMENT TOTAL =__ OPWA ADMINISTRATION ------------------------ - - - - -- OK SOLID WASTE MGMT FEE AMBULANCE SUBSCRIPTION'S 930023 RONALD D CATES RETAINER /SERVICES 9:30024 CPS BU'SINE'SS. INC. LIC ;x ASSIST FEE 930292 MEMBER SERVICE LIFE MONTHLY FEES 932283 CELLULAR ONE -TULSA 5/93 USE '- ?341 C'=C CREDIT SERVICES, INC SERVICES DEPARTMENT TOTAL =__ WATER ------------------------ - - - - -- 9 021-1 MICHAEL KAI'=ER 21 ?2 LOYD LEACH ^2'1 3 20BBY TA`iL0F 932174 MICHAEL MILLER '?21"5 ROBERT M =TICKLES 932241 INLAND DIVERS ?:32244 CINTAS CORP. 9321 286 MICRO WAREHOUSE 932291 TREASURER PETTY CASH -2314 CIT`i GARAGE 032315 CITY GAP'Ai -E 932323 KIMBALL ACE HARDWARE ., _, ' ____ W AL —MART 43 MCCAW COMMUNIC.'ATION' =. DEPARTMENT TOTAL WAISTEWATER ------------------------ - - - - -- METER READER METER READER METER READER METER READER METER READER TOWER INSPECTION UNIFOPM FENTAL /CLEANING SUPPLIES REIMB PETTY CASH FUEL PARTS SUPPLIES SUPPLIES c .:9 i P ZEN Tt'L 932242 ADVANCED CHEMICAL +;AS; CHLORINE '32243 WASTE MANAGEMENT OF O:,VT A SLUDGE 93 ?44 CINTAS, t_t3RP. 'TNIFORM FENTAL!CLEANING -'0 -2`312 TREAS?IREF PETTY CASH REI;iB BETTY CASH 551.46 8. 21 52.60 8.804.06 1. 026.90 21'' . 0 0 3:3.00 30.o0, 47.50 1. °54.40 4 A.70 161.140 20'x.55 14''5.20 500.00 96. 20 301.00 ?? , 54 114.12 4.?. 10 3.4= 4c ^. "1 406.22 4 ; 26" ,9014 8 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 5/14/93 13:31 :42 A/P CLAIMS REPORT APAPVR PAGE: PO # ---- - - - - -- VENDOR ------------------- - - - - -- DESCRIPTION ------------------- - AMOUNT - - - -- ------- - - - - -- 932314 CITY GARAGE FUEL 2110.55 933315 CITY GARAGE PARTS 314.71 933318 WATER PRODUCTS INC SUPPLIES 117.86 933319 MET -LAB TESTING SERVICES MERCURY ANALYSIS 80.00 933320 WAL -MART SUPPLIES 39,54 932322 ZEE MEDICAL SERVICE SUPPLIES 50.60 93232:3 KIMBALL ACE HARDWARE SUPPLIES 361.40 'x32330 RAINEOW CONCRETE CO CONCRETE 86,00 932343 MCCAW COMMUNICATIONS 5/93 RENTAL 43.90 DEPAPTMENT TOTAL = == 2.114.28 REFUSE COLLECTIONS ------------------------ - - - - -- 93204' t`IMEALL ACE HARDWAPE SUPPLIES 24.03 9321 1"1 WA''STE MANAGEMENT OF OKLA TIPPING FEES 2.112.81 932'230 CINTAS COPP. UNIFORMS 81.93 93227 4 STEVE. S WHOLESALE PAPTS 103.54 932282 WASTE MANAGEMENT OF OKLA 4/93 COMM 'WASTE 15.3119.20 9 3314 CITY GARAGE FUEL 486,10 9 ^231` CITY GAFAGE PARTS 124.81 DEPANTMENT TOTAL RECYCLE CENTER ------------------------ - - - - -- a ^'2161 WASTE MANAGEMENT OF OKLA TIPPING FEES 44.118 932282 WASTE MANAGEMENT OF OKLA 4/93 COMM WASTE 1.110.00 932314 CITY GARAGE FUEL 52.29 DEPAPTMENT TOTAL FUND TO" AL 34.246.2; 9 I I.J OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/01/93 DEPARTMENT AMOUNT :�:; ?'.'>y;,.,n::?�::?????•r:•t•�arm:. .. .ww .rw:�:p:;rx,.axxr,.???f,•x;n;: r•.t;:,vr,;:.m;?..; r•.. :ya•;y:,y;.;..:.:;.y;;;....;.;: {r.�.,:.,r;.;; ?.;. Water 3,449.69 �y.;. """ �" �:?:"•;••>:'""+:•' �; y�:: c• �„ `•••:•`.;r?'.�.vY^•.�;.?y?.,.�. , �,..;? y,.;.:;;:'•.:• o�,; p,; nn., v;> a ;r {.:`�::L?:.^•.:p'^";:vx.,•`.: r:: o:• r :•w:•;:?.::ccxro- c;;:,.;..r.:r:L n�.�►?!F.. � :: `• as3i w000poxawof:.. iadooLOOCbdzowa'. .s ?.,.tS,Y.'.. . Refuse wxa, �: ooroc• owAa�acsxa:. v..... a.... w:..•.. au...u,J.cxx?o?xor. 3,518.65 } 4i: Mi:::: m:?^ JP:^:!? H.R;^ iO, C; F, N•. 4C.; �\.. mv.? vy,??:;: 4Y,.? ti^: S^.,.'? M,f$ hinWOMRQTAO[ ;:''}��.1��1[[�:�..: •. •.......�:?: ::::::: \::: :: +:. ? {i;i:; }ii:i:•i:4:6i:4:J:• iii:•;:} v !1e1�. �.: '. '� �Yt'i. ■} :'v�p' y'y: f. ��•:':::•::: v:::•:::•:: i:::::•>::: i::::•,',:::::•.::::::•:::::::•:::?::• .;•�. ��? �.,. w.' �• KK# il�LlT. i ..................? Li:?.% v\ G:??• MJa' 9, C: �:?:: �i9: ?; %{C.;QM;:S!t:!I•.!n:Mv ?;� ftM:, 9, M, P,:,:, W.,•,^•, iGK• ::v^':^ >:: ^Y.?CiTr???:� /.: ^:LCr SGrry ?� :.L4i v:: ?� ti ?ii:t�iiiv {;:i;L:: isv:: i:: i:? :Gi:?L ?v:• }i:4i:4: ^:4:O:G:viii: ii' :Jti:Lv:::ii; i:: t: �::::: isi::'::::•.::::?::•:::•:•:::• i' i::? �:::::::':::::•:::•:::::•:: i:: i:•::•.:;:::•.::: i::'::::: •:::::•::i:::::•:::•:::ti::::::: ice:: }//�';►::�: L::. ::: :'::: S. nL' SJY.." A' A' S: r: 4iYkYSi:•: iJ} i4i:J4ri�:+):%i::)Pji >i:Lii >i:4$ iii. +G�+>p)Jtibt:i)CO>. %R• "''mvWv'�' �J4::: ? {L ?L?N.vvxvvwrc.�.}rv;.xv- -.;Lm: •.: v., xv}, v, �.;.?;. w. yrmmp;.;.}v m? xnyn;.. .•- vvvvSw'wJitwvv.•!A• • • • • • • • • • • ' • J4x:•%A.rv::::::::: \CtiiW::LQ)000AV+�:::: n.; vKVw,.; mmv} v}}}; nvnv»;? x.}; vv}):•} y,. vv:v vn;:{ pw?.:/ r.:., v ,.w: ??..n�v'j.};e.{n•�: ;�xf!n }:.w:i}v ? ? ^: •MLLCd:vii:tlw'.' i% �' J6kiJili :;�:XSi%::4iKw:ifi4:i }'? :•.: :•. � ::+Zv :::::::::::: :•::::: APPROVED: 05/18/93 Chairman Trustee Trustee r TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR CHAIRMAN TO BE AUTHORIZED TO SIGN ' MONTHLY OPERATING STATEMENT SUBMITTED TO OKLAHOMA WATER RESOURCES BOARD DATE: May 12, 1993 BACKGROUND For the past six years the staff has submitted monthly financial statements to the Trustees via the City Manager's report. These reports are prepared by the Finance Department and are intended to be used as a management tool for the staff and policy tool by the Trustees. In April the Trust closed on the initial portion of a multi- million dollar loan for the purpose of constructing improvements to the water and wastewater systems of our City. As a part of the loan conditions, the Trust must submit these monthly operating statements to the Oklahoma ' Water Resources Board for their review and files. Additionally, there is a requirement for the Chairman/Mayor to sign these reports. This request is for the purpose of authorizing the Chairman to sign such monthly reports as prepared by the City Treasurer. Providing that authority will allow the staff to submit reports in a timely manner and will adequately meet the requirements of the OWRB. RECOMMENDATION ' The staff recommends that the Trustees authorize the Chairman to sign monthly operation statements as provided by the City Treasurer for submittal to the Oklahoma Water Resources Board. ' • _� I Vk TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: MIKE AUGUSTINE, PUBLIC WORKS DIRECTOR SUBJECT: REQUEST FOR UNIT -PRICE POLYCART PURCHASE DATE: MAY 14, 1993 BACKGROUND Annually, the OPWA solicits bids for bulk price purchases of green refuse carts for use by residential refuse service customers. The unit price per cart for the green polycarts is $59. With the advent of the yardwaste -only polycart program this year, the OPWA has also established a bulk bid price for the yardwaste -only, red polycarts at $61. At this time, the OPWA is experiencing a favorable response to the yardwaste -only, red polycart marketing program. When this program was implemented, the OPWA had 10 red carts on hand for miscellaneous use. To provide for program start-up, 100 red polycarts were requested in anticipation of citizen demand. All 110 red polycarts have now been placed in the community and additional requests, although coming in at a slower rate than when the carts were first made available to the public, are still being received. As a result, the staff is recommending that an unit -price order be placed for 50 additional red polycarts combined with 50 green (residential household waste) polycarts which are needed to supplement the current supply of household refuse collection carts. The bulk purchase method (allowing for the $59 green and $61 red unit prices) has become a successful means to make standard equipment purchases for more than four years. Bulk buying enables the city to get better prices and maintain a supply of carts for replacement needs as well as to supply new customers. The bulk purchase method (with a minimum purchase of 100 carts per order) provides a guaranteed price during the 12 -month period following the award of the contract. The most recent contract was made with Williams Refuse Company in September 1992. At this time, Williams Refuse has agreed to provide 50 red and 50 green for the bulk purchase price as quoted. OPWA MAY 14, 1993 BULK PURCHASE /POLYCARTS RECOMMENDATION Staff recommends Trustee approval of an order of 50 red, yardwaste -only polycarts (at $61 each) and 50 green, household refuse -only polycarts (at $59 each) from Williams Refuse Company at a total cost of $6,000. JK/council /0051493. crt TO: CHAIRMAN AND TRUSTEES ' OWASSO PUBLIC WORKS AUTHORITY FROM: MIKE AUGUSTINE, PUBLIC WORKS DIRECTOR SUBJECT: 106TH STREET LIFT STATION RENOVATION DATE: MAY 14, 1993 1 ' BACKGROUND Over the past several years, the staff of the Public Works - Wastewater Division has been carefully monitoring the condition of the equipment and the pumping capacity of the 106th Street lift station. Very high hour meter run times have been recorded during heavy rainfall. This is attributable to the inflow and infiltration problems located north of this station. The ' monitoring equipment and the conditions of operation reveal the station is in need of rehabilitation due to the age of the equipment, the wearing down of the volutes and impellers and the control panel not properly controlling the pumping and shutdown functions of the ' station. The 106th Street lift station was constructed in June of 1974 and upgraded in 1988. The t upgrade consisted of the removal of a sewage holding basin and the addition of a standby power generator at a cost of $38,830. The upgrade did not include resizing of the pumps, control panel modification or other work to the lift station. ' The Wastewater staff, having reviewed the deficiencies of the lift station, feels that the following repairs should be made in order to bring the 106th Street lift station up to necessary operating standards. 1) Replace two pump volutes and impellers with gasket and seal sets. These parts wear with age due to the variety of item that are in wastewater. With this wear, the efficiency and pumping capacity is reduced and in order to correct this ' problem the above - referenced parts need to be installed. Note: the lift station was manufactured by Smith and Loveless Company and they are the sole supplier of volutes, impellers as well as gasket and seal sets. The cost of the replacement parts is $2,950 and labor to install these parts will be done by the Wastewater crew. OPWA MAY 14, 1993 2. Replacement of two vacuum pumps. The vacuum pumps are used to prime the wastewater pumps and if the vacuum pumps do not function properly, the impellers of the wastewater pumps spin without the wastewater causing unnecessary wear on the impellers. The vacuum pumps would be purchased from Grainger, Inc. at a cost of $600. Installation will be done be the wastewater division staff. 3. Replacement of the control panel. The control panel monitors the liquid level in the wet well and starts and stops the lift station pumping cycle. The panel also monitors the operating conditions of the station and should the conditions change to an unacceptable status, the panel will shut down the pumping cycle and /or trip an alarm system. A control panel is a very special piece of equipment which is comprised of sensors, relays, switches, and alarm component and control logic. This type of equipment requires construction by a company that is very familiar with control panels. Electric Specialties Company is a firm that can build the proper control panel. The cost for this panel (without installation) is projected to be $1,150. It is anticipated that the renovation of the 106th Street lift station will be $4,700 and the funding for this project was budgeted in line item #5330 of the Public Works Wastewater Division FY '92 -93 budget. Note: with regard to future upgrading of the pumping capacity of this lift station, it will be the responsibility of developers to make the needed improvements to provide sanitary service for their housing developments. RECOMMENDATION Staff requests Trustee approval of: 1) the purchase two volutes and impellers with gasket and seal sets from Smith and Loveless Company at a cost of $2,950, 2) the purchase two vacuum pumps from Grainger, Inc. in the amount of $600 and 3) the purchase a control panel from Electric Specialties Company in the amount of $1,150. JK /council /0051493. lift