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Home My WebLink About1993.06.15_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: June 15, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 11, 1993. -V -� �' " j A*) (0" - '7� -� - Marcia outwell, City derk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of June 1, 1993 Regular Meeting and June 8, 1993 Special Meeting. Attachment ##4 Owasso Public Works Authority ' June 15, 1993 Page 2 ' 5. Request Approval of Claims. Attachment #5 ' 6. Consideration and Appropriate Action Relating to Resolution #93 -02, a Resolution Adopting a FY 1993 -94 OPWA Fund Budget. Mr Ray Attachment #6 Staff will recommend Trustee approval of Resolution #93 -02. 7. Consideration and Appropriate Action Relating to the Award of a Contract for the Collection and Disposal of Solid Waste Generated by Commercial Operations Within the City of Owasso. Mr Ray Attachment #7 Staff will recommend that the Trustees award a contract to BFI Waste Systems, Inc for a period of one year. 8. Report from OPWA Manager I Owasso Public Works Authority June 15, 1993 Page 3 9. Report from OPWA Attorney 10. Unfinished Business 11. New Business 12. Adjournment i OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 1, 1993 The Owasso Public Works Authority met in regular session on Tuesday, June 1, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4 :00 p.m. on Friday, May 28, 1993. ITEM 1: CALL TO ORDER Chairman Randolph called the meeting to order at 7:30 p.m. ITEM 2: FLAG SALUTE The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL PRESENT Bob Randolph, Chairman John Phillips, Vice Chairman Mary Lou Barnhouse, Trustee Charles Burris, Trustee STAFF ABSENT Unfilled Position Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Authority Secretary A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF MAY 18, 1993 REGULAR MEETING. John Phillips moved to approve the minutes as written, by reference hereto; seconded by Charles Burris. AYE: Phillips, Burris, Barnhouse, Randolph NAY: None Motion carried 4 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Mary Lou Barnhouse, to approve the following claims as submitted: (1) $153,904.72, including $31,883.50 Interfund Transfers; and (2) Payroll $19,129.16. J M Owasso Public Works Authority s June 1, 1993 AYE: Phillips, Barnhouse, Burris, Randolph NAY: None Motion carried 4 -0. ITEM 6: REPORT FROM OPWA MANAGER Mr Ray followed up on the request from Girl Scout Troop #283 to recycle plastics. The City of Owasso may receive a g t for the purchase of a plastics bailer, which would allow us to accept plastics at the Recycle nter. He also report that the Wastewater Treatment Plant had failed twice to pass the effluent st. The situatio is being accessed. ITEM 7: REPORT FROM O WA ATTO Y No report. ITEM 8: UNFINISHED BUSI S None ITEM 9: NEW BUSINESS None ITEM 10: ADJOURNMENT John Phillips moved, seconded by C arles Bu is to adjourn. AYE: Phillips, Burris, Barnhouse, andolph NAY: None Motion carried 4 -0 and the meeting was adjourn at 7:40 p.m. Marcia Boutwell, Secretary ►a Bob Randolph, Chairperson Owasso Public Works Authority June 8, 1993 AYE: Burris, Barnhouse, NAY: Phillips, Randolph The motion was defeated 2 -2. Mayor Randolph moved for the election of Brian Skelton to the position of Ward 5 Councilmember. Motion was seconded by John Phillips. AYE: Randolph, Phillips NAY: Burris, Barnhouse The motion was defeated 2 -2. Mayor Randolph again moved for the election of Brian Skelton, seconded by John Phillips. Councilor Burris called for a point of order on the question of nominating a person for the same position for which that person had just been defeated. The City Attorney clarified the question with the response that any question brought up for vote and defeated cannot be raised again at the same meeting. Mayor Randolph moved, seconded by John Phillips, to postpone the election of a Ward 5 councilor until the first City Council meeting in July, and to re- advertize for letters of interest for the position. AYE: Randolph, Phillips, Barnhouse, Burris NAY: None Motion carried 4 -0. ITEM 5: OATH OF OFFICE ADMINISTERED TO WARD 5 COUNCILMEMBER. Pursuant to the action taken on Item #4, this item was stricken from the agenda. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR THE PURPOSE OF UPGRADING ENGINEERING PLANS FOR THE INSTALLATION OF TRAFFIC SIGNALS AT 76TH STREET NORTH AND U.S. HIGHWAY 169. City staff has recently met with ODOT representatives to discuss traffic signalization at the U.S. 169 and 76th Street interchange. The City was asked to update plans for the project to meet current ODOT standards in time to meet the October 1993 fiscal year end, at which time they believe there will be funds for the project. After reviewing firms currently doing ODOT 2 k OWASSO PUBLIC WORKS AUTHORITY MINUTES OF SPECIAL MEETING Tuesday, June 8, 1993 The Owasso Public Works Authority met in a joint special session with the Owasso City Council on Tuesday, June 8, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Public Hearing and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 4, 1993. ITEM 1: CALL TO ORDER Mayor Randolph called the meeting to order at 7:00 p.m. tITEM 2: FLAG SALUTE FJ 1 The flag salute was led by Mayor Randolph. ITEM 3: ROLL CALL PRESENT Bob Randolph, Mayor /Chairperson John Phillips, Vice Mayor /Vice Chairperson Mary Lou Barnhouse, Councilmember /Trustee Charles Burris, Councilmember /Trustee STAFF Rodney J Ray, City Manager /OPWA Manager Ronald D Cates, City Attorney /Authority Attorney Marcia Boutwell, City Clerk/Authority Secretary A quorum was declared present. ABSENT Unfilled Position ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE SELECTION OF A QUALIFIED ELECTOR TO FILL A VACANCY IN THE POSITION OF COUNCILOR FOR WARD 5 Letter of interest for the position of Ward 5 Councilmember were received by the City Clerk according to the adopted policy. Six persons indicated their interest, however, one letter was received after the posted deadline and could not be considered. Mayor Randolph asked that the other five applicants briefly address the Council. The applicants were: Jerry Duke, Brian Skelton, Jody Cunningham (not present), Rex Bowen, and W Jack McClain. Following their presentations, Charles Burris moved for the election of Jerry Duke to the position of Ward 5 Councilmember. Motion was seconded by Mary Lou Barnhouse. Owasso Public Works Authority AYE: Burris, Barnhouse, NAY: Phillips, Randolph The motion was defeated 2 -2. June 8, 1993 , Mayor Randolph moved for the election of Brian Skelton to the position of Ward 5 Councilmember. Motion was seconded by John Phillips. AYE: Randolph, Phillips NAY: Burris, Barnhouse The motion was defeated 2 -2. Mayor Randolph again moved for the election of Brian Skelton, seconded by John Phillips. Councilor Burris called for a point of order on the question of nominating a person for the same position for which that person had just been defeated. The City Attorney clarified the question with the response that any question brought up for vote and defeated cannot be raised again at the same meeting. Mayor Randolph moved, seconded by John Phillips, to postpone the election of a Ward 5 councilor until the next City Council meeting, and to re- advertize for letters of interest for the position. AYE: Randolph, Phillips, Barnhouse, Burris NAY: None Motion carried 4 -0. ITEM 5: OATH OF OFFICE ADMINISTERED TO WARD 5 COUNCILMEMBER. Pursuant to the action taken on Item #4, this item was stricken from the agenda. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A CONTRACT FOR THE PURPOSE OF UPGRADING ENGINEERING PLANS FOR THE INSTALLATION OF TRAFFIC SIGNALS AT 76TH STREET NORTH AND U.S. HIGHWAY 169. City staff has recently met with ODOT representatives to discuss traffic signalization at the U.S. 169 and 76th Street interchange. The City was asked to update plans for the project to meet current ODOT standards in time to meet the October 1993 fiscal year end, at which time they believe there will be funds for the project. After reviewing firms currently doing ODOT Pa Owasso Public Works Authority June 8, 1993 projects, staff selected Traffic Engineering Consultants as the firm best qualified to quickly update the plans. A contract has been developed at a cost of $2000 for the work, with plans completed and submitted to ODOT by August 15, 1993. Charles Burris moved, seconded by John Phillips, to approve a contract with Traffic Engineering Consultants in the amount of $2000 to update plans for the 76th Street/Highway 169 signalization, and to authorize the Mayor to execute the documents. AYE: Burris, Phillips, Barnhouse, Randolph NAY: None ' Motion carried 4 -0. ITEM 7: PRESENTATION AND OPEN DISCUSSION. INCLUDING PUBLIC ' COMMENT. OF THE FISCAL 1993 -94 BUDGET. Mr Ray and Ms Bishop presented the proposed FY 93 -94 budget at a public hearing. Several citizens were in attendance. Following their presentation, the Mayor received questions and comments from the bench and the public, with response from the staff. i ITEM 8: ADJOURNMENT I� Charles Burris moved, seconded by John Phillips to adjourn. AYE: Burris, Phillips, Barnhouse, Randolph NAY: None Motion carried 4 -0 and the meeting was adjourned at 9:00 p.m. Marcia Boutwell, City Clerk/Secretary 3 Bob Randolph, Mayor /Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 6/11/93 7:35:50 &/P CLAIMS REPORT &PAPVR PAGE: 11 PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- * NO DEPARTMENT MASTER FOUND * ------------------------------ 931881 OKLAHOMA TAX COMMISSION SALES TAX-GRASS BAGS 931882 OR STATE DEPT OF 8SAL7B OR SOLID WASTE MGMT FEE OPW& ADMINISTRATION ------------------------------ 930 0 23 RO0&LD D CATGS RETAINER 930024 CPS 8USINSSS, INC. LIC & ASSIST FEE ' 930293 S? FRANCIS 8OSPI?AL-2AP QU&RTSPLY FEES 932394 DB STATE CHAMBER OF COMNS SOFTWARE 932460 SUBURBAN OFFICE SUPPLY SUFPLIES 932467 LIBERTY TULSA FEE "19'77 REVENUE BONDS 932484 TREASURER PETTY CASH RGIMB PETTY CASH DEPARTMENT TOTAL ==> WATER ------------------------------ 9319377 OR STATE DEFT RSAL7S 932334 ROBERT M BUCKLES 932336 JON SRGE0S 932337 BOBBY TAYLOR 932338 OSCAR MCL&URIM 932375 MICHAEL MILLER 932376 LDYD LEACH 932377 BOBBY TAYLOR 93240 7 CINTAS CORP. 932408 MIC8ASL KAISER 932485 CITY GARAGE 9324016 CITY GARAGE DEPA'-'TlM-_EjjT TOTAL ====} WASTEWATER ------------------------------ LEAD & COPPER ANALYSIS METER READER METER READER METIER READER METER READER METER READER METER READER METER READER UNIFORM RENTAL '."CLEANING METIER READER FUEL P&97S 932331 SGBEE SUPPLIES 932385 CUR7IN MATHESON SCIE07IFI SUPPLIES 932407 CIN7kS CORP. UNIFORM RENTAL/CLEANING �324 36 FRING EQUIPMENT RE8?6i. PUMP RENTAL 105. 94 466.O3 ------------- 571.97 2~24O~O0 21r.00 53.90 86'50 29.36 250.0O 8.6O 2,885.36 1,50O,V0 195.75 112.95 33.75 196.65 173. 35 108.90 153.O0 96.20 167.40 1O0.42 45.40 52,06 586.35 2a9.65 179.30 RECYCLE CENTER ------------------------ - - - - -- 932455 WASTE MANAGEMENT OF OKLA 5/93 COMM WASTE 2d. 145.00 7'- v5 CITY GARAGE FUEL 4 G DEPARTMENT TOTAL =___. .1;•�.90 FUND TOTAL :32.602.64 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY ' 6/11/93 7 :35 :50 A/P CLAIMS REPORT APAPVR PAGE: 12 PO # ---- - - - - -- VENDOR ------------------- - - - - -- ------------------- DESCRIPTION - AMOUNT ' - - - -- ------- - - - - -- 933434 TREASURER PETTY CASH REIMB PETTY CASH 11.27 t 932485 CITY GARAGE FUEL 240.52 932486 CITY GARAGE PARTS 334.89 DEPARTMENT TOTAL =___: 1.674.04 , REFUSE COLLECTION'S ------------------------------ , 932345 RETHERFORD PUBLICATIONS LEGAL NOTICE 47.43 932403 WILLIAMS REFUSE EQUIPMENT POLYCARTS 6.000.00 932455 WASTE MANAGEMENT OF OKLA 5/9:3 COMM WASTE 15.543.80 9:32485 C_.ITY GARAGE FUEL 417,61 t a:i1486 C_.IT`r' GARAGE PARTS 194,:'1 DEPART"'ONT TOTAL RECYCLE CENTER ------------------------ - - - - -- 932455 WASTE MANAGEMENT OF OKLA 5/93 COMM WASTE 2d. 145.00 7'- v5 CITY GARAGE FUEL 4 G DEPARTMENT TOTAL =___. .1;•�.90 FUND TOTAL :32.602.64 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 6/11/93 7:35:50 A/P CLAIMS REPORT APAPVF PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 933216 LIBERTY BANK. & TRUST OWRB LOAN 31.159.40 DEPARTMENT TOTAL =___:> 31.159.40 FUND TOTAL =___> 31.159.40 13 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 05/29/93 ' APPROVED: 06/15/93 Chairman Trustee Trustee 16 1 D10 o ' 1 TO: CHAIRPERSON AND TRUSTEES ' OWASSO PUBLIC WORKS AUTHORITY FROM: RODNEY J RAY ' CITY MANAGER SUBJECT: REQUEST FOR APPROVAL OF OPWA RESOLUTION #93 -02 ' ADOPTING A FISCAL YEAR 1993 -94 OPWA FUND BUDGET IDATE: June 10, 1993 IBACKGROUND: ' The Oklahoma Statutes requires adoption of the annual operating budget by Resolution. OPWA Resolution #93 -02, if passed, would adopt the budget as presented to the Trustees. The proposed budget document was transmitted to the Trustees on May 25, 1993 and a public ' hearing was conducted on June 8, 1993. Additionally, notice of the public hearing and a summary of the document was published in the Owasso Reporter on May 22, 1993. ' The staff has reviewed comments made during the public hearing and discussed areas of concern with the department directors. As a result of those discussions, no changes in the initial document are requested. RECOMMENDATION: The staff recommends Trustee adoption of OPWA Resolution #93 -02 adopting a budget and ' establishing an effective date. NOTE: Copies of the proposed budget were sent to 24 citizens, community and business ' leaders to ensure a wide distribution of the document and to encourage discussion within the community based on accurate information. I ATTACHMENT: r 1. OPWA Resolution #93 -02 7 OWASSO PUBLIC WORKS AUTHORITY OPWA RESOLUTION NO 93 -02 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL OPERATING BUDGET FOR THE OWASSO PUBLIC WORKS AUTHORITY; CLASSIFYING REVENUES; ESTABLISHING LEVELS OF EXPENDITURES BY CLASSIFICATION AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS: It is the intent of the Owasso Public Works Authority to adopt an operating budget for fiscal year 1993 -94; and WHEREAS: The adoption of such budget is vital to the continuation of services to the citizens of Owasso; and WHEREAS: Public access to the adopted budget is desired; and WHEREAS: Certain publication and filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: THAT: The revenues, expenditures and transfers as shown be adopted: Revenue and Transfers In $6,181,814 Personal Services Expenditures 563,971 Material & Supplies Expenditures 981,581 Other Services & Charges Expenditures 440,937 Capital Outlay Expenditures 4,080,884 Debt Service Expenditures 939,957 Transfers Out 3,008,133 THAT: The effective date of this Resolution shall be July 1, 1993. APPROVED AND ADOPTED this 15th day of June, 1993 by the Trustees of the Owasso Public Works Authority. Bob Randolph, Chairperson ATTEST: Marcia Boutwell, Trust Secretary APPROVED AS TO FORM: Ronald D Cates, Trust Attorney MEMoxnivnuM TO: 1 FROM: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY MIKE KNEBEL SUBJECT: AWARD OF COMMERCIAL REFUSE CONTRACT DATE: June 10, 1993 P_ 6 BACKGROUND: The Trustees, at the December 5, 1992 meeting, authorized staff to develop bid documents for the commercial refuse collection service. Staff generated a bid proposal packet which consisted of a Notice To Bidders, Specifications, Statement of Bidders Qualifications, Bid Form, Bid Affidavit and Contract. This packet was presented to the Trustees at the January 19, 1993 meeting. The Trustees approved the bid proposal packet and authorized staff to solicit bids for commercial refuse collection. Staff advertised for bids according to the City of Owasso's and state requirements. Along with the advertisement, staff mailed bid packets to the following companies: Waste Management Co. American Waste Control, Inc. P.O. Box 461 1222 W. 37th Pl. Tulsa, OK Tulsa, OK National Waste BFI Waste Systems 6834 N. Peoria Ave. 1616 N. Pittsburgh Tulsa, OK Tulsa, OK ' Freeman's Waste Management SB Refuse Co. 3508 E. Admiral Pl. 1340 N. 75th E. Ave. Tulsa, OK Tulsa, OK M Alan's Containers Collins Trash Service P, P.O. Box 691970 1928 N. Sheridan Tulsa, OK Tulsa, OK Staff conducted the bid opening on February 16, 1993, at City Hall, and opened two bids: one ' from Browning - Ferris Industries Waste Systems and the other from Waste Management of Tulsa, Inc. BIDDER INFORMATION: BFI Waste Systems has been in the refuse collection business for 24 years and owns and operates the BFI Broken Arrow Landfill located at 51st Street South and 214th East Avenue. The company has honored all contracts and currently has similar commercial collections contracts with the following cities: Shawnee, Cushing, Chandler and the Village. The company also offers a variety of refuse collection and hauling for the Tulsa metropolitan area. Waste Management, Inc. has been engaged in refuse collection for 13 ears as an Oklahoma , g � Y o corporation and owns and operates the Quarry Landfill which is located at 4041 North 141st East ' Avenue. Waste Management currently has a contract with the City of Owasso for commercial refuse collection and has municipal contracts with the cities of Sapulpa and Sperry for exclusive residential and commercial hauling. They provide a variety of collection and hauling services for the Tulsa metropolitan area. Both bidders also supplied other requested information which included but was not limited to a list of references and other vendor qualifications. This information revealed ?wally competen t vendors for this type of service. Although Waste Management of Tulsa, Inc. offered, without solicitation, a superfund indemnification which agrees to indemnify, defend and hold harmless the City of Owasso from liability (including attorneys fee) for removal and remedial actions under the Comprehensive Environmental Response Compensation and Liability Act of 1980 (also known as Superfund) or comparable state law incurred as the result of the disposal under the Service Agreement, it is the staff belief that the City's contract specification requiring $5,000,000 comprehensive liability ' insurance would guarantee proper disposal of the refuse materials received from the Owasso area. BID INFORMATION: Staff used the current commercial refuse cost, Waste Management's bid, and BFI Waste Systems' bid to compile several tables on the following pages to: 1. Compare the current contract monthly per unit cost with the two submitted bids, 2. Show current monthly service usage and actual cost per use, 3. Compare Waste Management's and BFI's bid tabulations for projected monthly service usage and costs. Please note that during the review process, it was determined that additional information should have been required in the original bid proposal. Staff subsequently requested an addendum from Waste Management and BFI Waste Systems for (1) rental and haul fees for roll -off containers in the 20 cubic yard to 60 cubic yard range, (2) cost of additional hauls for the 2, 4, 6 and 8 yard containers, and (3) an agreement pertaining to current commercial refuse compactor leases and new customer lease agreements for compactors. Both companies forwarded satisfactory written responses that are incorporated as part of this memo. 2 TABLE I COMPARISON OF UNIT COSTS FOR CURRENT AND BID CONTRACTS Comments: The table compares the City's monthly container (unit) costs under the current commercial refuse contract and the two bids for next year's contract. It is interesting to note that BFI Waste Systems' bid proposes a lower cost than Waste Management's bid for ten out of the fifteen individual container /weekly pick -up rate categories. BFI's bid also seems to follow a more logical cost progression for volume actually picked up and the number of trips necessary to provide the requested service. (Notice Waste Management's bid for 3 and 4 yard containers picked up two and three times a week.) 3 NUMBER OF CURRENT BFI WASTE WASTE CONTAINER PICK -UPS CONTRACT SYSTEMS MGMT SIZE PER WEEK COST BID BID 1 $32 $27 $29 2 YARD 2 $60 $48 $62 3 $72 $69 $86 1 $42 $31 $33 3 YARD 2 $68 $55 $67 3 $88 $80 $90 1 $48 $35 $41 4 YARD 2 $79 $63 $67 3 $101 $91 $89 1 $65 $45 $50 6 YARD 2 $106 $79 $75 3 $136 $113 $104 1 $84 $53 $60 8 YARD 2 $137 $93 $88 3 $176 $133 $121 Comments: The table compares the City's monthly container (unit) costs under the current commercial refuse contract and the two bids for next year's contract. It is interesting to note that BFI Waste Systems' bid proposes a lower cost than Waste Management's bid for ten out of the fifteen individual container /weekly pick -up rate categories. BFI's bid also seems to follow a more logical cost progression for volume actually picked up and the number of trips necessary to provide the requested service. (Notice Waste Management's bid for 3 and 4 yard containers picked up two and three times a week.) 3 TABLE H CURRENT MONTHLY COMMERCIAL REFUSE COST Comments: This table shows current monthly costs incurred to ' provide commercial refuse service for the variety of requested refuse containers and pick -up rates. Any shift in the service requested by customers could dramatically ' change the overall cost of service. (Notice the large proportion of 8 yard containers picked up three times a week and smaller containers picked up only once a week.) ' NUMBER OF NUMBER OF CURRENT TOTAL CONTAINER PICKUPS CONTAINER CONTRACT MONTHLY SIZE PER WEEK ACCOUNTS UNIT COST COST 1 28 $32 $896 2 2 6 $60 $360 3 5 $77 $385 1 11 $42 $462 3 2 12 $68 $816 3 4 $88 $352 1 14 $48 $672 4 2 5 $79 $395 3 6 $101 $606 1 8 $65 $520 6 2 5 $106 $530 3 6 $136 $816 1 1 $84 $84 8 2 7 $137 $959 3 36 $176 $6,336 TOTALS 154 —t—$14,189 Comments: This table shows current monthly costs incurred to ' provide commercial refuse service for the variety of requested refuse containers and pick -up rates. Any shift in the service requested by customers could dramatically ' change the overall cost of service. (Notice the large proportion of 8 yard containers picked up three times a week and smaller containers picked up only once a week.) ' TABLES III & IV BROWNING - FERRIS & WASTE MANAGEMENT BID TABULATION 5 NUMBER O F NUMBER OF > > 8 > ...... < < > >' !. . ><`' CONTAINER PICKUPS ICKUPS CONTAINER <: >< >' €; I < .' . .' ....'....> .... S I E PER WEE K ACCOUNT S ' .... :.....::. _ ; __ _ ......I...................... ............................... ............................... 1 28 $27 $756 2 2 6 $48 $288 3 5 $69 $345 1 11 $31 $341 3 2 12 $55 $660 3 4 $80 $320 1 14 $35 $490 4 2 5 $63 $315 3 6 $91 $546 1 8 $45 $360 6 2 5 $79 $395 3 6 $113 $678 1 1 $53 $53 8 2 7 $93 $651 3 36 $133 $4,788 TOTALS 154 ? ,. 5 NUMBER F NUM O NUMBER OF ............................................................... .............................................................. :.;:.;:.;;:.: :: ............................... ............................... CONTAINER CO PICKUPS ICKUPS CONTAINER .... ..... ............................... ..... :.......:.;:.;:.;:.;:.::.::...; :: >::: >: >: >: >:> :::: ° ° ° ° ................. ....; ...........:............ :. ............. ............................... <.;:;.;:.... ;:.:.................;:::<:«... >: >:it! ::: > »: >: 4NIV...... ,:.::: SIZE PER WEEK ACCOUNTS .............................................................. .............................................................. ......................... - __ :.....::. _ ; __ _ ......I...................... ............................... ............................... 1 28 $29 $812 2 2 6 $62 $372 3 5 $86 $430 1 11 $33 $363 3 2 12 $67 $804 3 4 $90 $360 1 14 $41 $574 4 2 5 $67 $335 3 6 $89 $534 1 8 $50 $400 6 2 5 $75 $375 3 6 $104 $624 1 1 $60 $60 8 2 7 $88 $616 3 36 $121 $4,356 TOTALS 15411,I�S ? ,. 5 TABLE V PERIODIC EXTRA PICK -UP COST CONTAINER SIZE CURRENT UNIT COST BFI WASTE SYSTEMS BID WASTE MGMT BID 2 $6 $7 $4 3 $8 $8 $6 4 $10 $9 $10 6 $16 $11 $13 8 $20 $13 $16 Comments: This table shows the rates for the previously mentioned ' fee for extra pick -ups when requested. The "current unit cost" column lists costs that were not established through the previous contract. These were "pass through" cost ' items charged by Waste Management as needed. BFI and WMC supplied the addendum as requested and it provided the costs shown in the last two columns. ' TABLE VI ROLL -OFF CONTAINER COST PER HAUL CONTAINER SIZE CURRENT UNIT COST BFI WASTE SYSTEMS BID WASTE MGMT BID 20 yard n/a $125 $120 30 yard $165 $148 $145 42/40 yard n/a $185 $189 Comments: The roll-off containers are used almost exclusively by the Owasso Recycle Center, Owasso Convenience Station, and demolition /construction contractors. BFI Waste Systems will provide roll -off containers for $50.00 per month rental and charge a $40.00 delivery fee and Waste Management quoted a $45.00 per month rental fee for the 42 yard roll -off container. Z SUMMARY: The bids from these two firms exemplify the intent of the competitive bidding process. Waste Management of Tulsa, Inc. and BFI Waste Systems have submitted very competitive bids for commercial refuse collection, extra pickup charges and roll -off container costs per haul. Both companies and their representatives were very cooperative during the bid process and are actively interested in working with the City of Owasso. In reviewing the bid information, the only apparent differences were the costs of services. As was shown in TABLE 1, BFI Waste Systems was more consistent with their billing structure and had lower costs of service for ten of the fifteen major collection categories. Analysis of the total bid, through the use of tabulation ' TABLES III & IV, shows a projected cost difference between bids of $29.00 per month with BFI Waste Systems as the low bidder. IRECOMMENDATION: Staff recommends that the Trustees award the commercial refuse collection contract to BFI Waste Systems per the submitted bid documents and per Attachment "A" Bid Tabulation. CJ Ll 1 7 EXHIBIT "A" NEW COMMERCIAL REFUSE RATES FOR THE CITY OF OWASSO CONTAINER SIZE NUMBER OF PICK -UPS AMOUNT PER MONTH 2 yard 1 per week $27 2 yard 2 per week $48 2 yard 3 per week $69 3 yard 1 per week $31 3 yard 2 per week $55 3 yard 3 per week $80 4 yard 1 per week $35 4 yard 2 per week $63 4 yard 3 per week $91 6 yard 1 per week $45 6 yard 2 per week $79 6 yard 3 per week $113 8 yard 1 per week $53 8 yard 2 per week $93 8 yard 3 per week $133 EXHIBIT "A" PART TWO EXTRA PICK -UP COST CONTAINER SIZE BFI NEW CONTRACT 2 $7 3 $8 4 $9 6 $11 8 $13 ROLL -OFF CONTAINER COST PER HAUL CONTAINER SIZE BFI NEW CONTRACT 20 yard $125 30 yard $148 42 yard $185 Note: 1) Roll -off containers will be rented for $50.00 per month with a $40.00 per container delivery charge (except for 4 "rent free" thirty yard containers at the Owasso Recycle Center with additional units at $30 per month). 2) The need for compactors will addressed on an "as needed" basis as the use of a compactor requires equipment and set -up specific to a particular job. 9