HomeMy WebLinkAbout1993.07.06_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: July 6, 1993
TIlViE: 7:00 p. m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Thursday, July 1, 1993.
Marcia outwell, City Cler
AGENDA
1. Call to Order
2. Flag Salute
3. Roll Call
4. Request Approval of the Minutes of June 15, 1993 Regular Meeting.
Attachment #4
5. Request Approval of Claims.
Attachment #5
Owasso City Council
July 6, 1993
Page 2
6. Reading of Mayor's Proclamation Proclaiming Homes Unlimited as the Spotlight
Business of the Quarter.
Mayor Randolph
Attachment #6
7. Consideration and Appropriate Action Relating to the Appointment of a Qualified Elector
as a Councilmember for Ward 5.
Mayor Randolph
Attachment #7
8. Administration of Oath of Office to Ward 5 Councilmember.
Mr Cates
9. Consideration and Appropriate Action Relating to the Appointment and Confirmation of
Members to Various Boards, Trusts, Commissions and Committees.
Mayor Randolph
Attachment #9
The Mayor will offer appointments to various positions and request confirmation by the
Council of those appointments.
' Owasso City Council
July 6, 1993
' Page 3
10. Consideration and Appropriate Action Relating to Resolution #93-08, a Resolution
' Approving Rates for the Collection and Disposal of Refuse from Commercial Generators
as Established by the Owasso Public Works Authority.
Mr Ray
Attachment #10
Staff will recommend Council approval of Resolution #93-08.
11. Consideration and Appropriate Action Relating to a Request for the Purchase of Vehicles
r for Use by the Police Department.
Chief Smith
' Attachment #11
Staff will recommend Council approval of the expenditure of $52,400 to Larry Spencer
Chevrolet for the purchase of four Chevrolet Caprice automobiles. Such expenditure
pursuant to a competitive bidding process conducted by the State of Oklahoma and
awarded as Contract #SW31035.
12. Consideration and Appropriate Action Relating to a Request for the Purchase of a Tanker
Truck for Use by the Owasso Fire Department.
Chief Allen
Attachment #12
Staff, pursuant to a competitive bid process, will recommend Council approval of an
expenditure of $64,375 to SEMO Tank & Supply Co, Perryville, MO, for the purchase
of one Fire Department tanker truck as specified in published bid documents.
i Owasso City Council
7uly 6, 1993
' Page 4
13. Consideration and Appropriate Action Relating to Ordinance #464, an Ordinance
Amending Part 12, Chapter 2, Section 12-201 of the Owasso Code of Ordinances, and
Amending Chapter 5, Section 5-110 of the Owasso Zoning Code.
Mr Rooney
Attachment #13
'
Staff will recommend City Council approval of Ordinance #464, such ordinance allowing
~ the location of beauty shops and barber shops in an "OM" district by Special Exception
of the Owasso Board of Adjustment.
14. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat
for Owasso Commercial Center II.
Mr Rooney
Attachment #14
~
Staff will recommend City Council approval of the final plat and that the Mayor be
authorized to execute necessary documents.
15. Consideration and Appropriate Action Relating to a Request fora "Lot Tieing
Agreement" between the City of Owasso and James & Patsy Holland.
Mr Rooney
„~ Attachment #15
' Staff will recommend Council approval of the requested agreement and that the Mayor
be authorized to execute such agreement.
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Owasso City Council
July 6, 1993
Page 5
16. Consideration and Appropriate Action Relating to a Request for the Purchase and
Installation of Radio Receivers/Decoders for the Renovation of Civil Defense Warning
Sirens.
Mr Ray
Attachment #16
Staff will recommend Council approval of the expenditure of $10,120 to Goddard
Enterprises, Guthrie, OK for the purchase and installation of eight (8) "SCH" type radio
receiver/decoders.
17. Report from City Manager
18. Report from City Attorney
19. Unfinished Business
i~
20. New Business
Owasso City Council
July 6, 1993
Page 6
21. Adjournment
II
OWASSO CITY COUNCIL
NIINUTES OF REGULAR MEETING
Tuesday, June 15, 1993
The Owasso City Council met in regular session on Tuesday, June 15, 1993 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, June 11, 1993.
ITEM 1: CALL TO ORDER
Mayor Randolph called the meeting to order at 7:00 p. m.
ITEM 2: FLAG SALUTE
The flag salute was led by Ms Boutwell.
ITEM 3: ROLL CALL
PRESENT ABSENT
Bob Randolph, Mayor Unfilled Position
John Phillips, Vice Mayor
Mary Lou Barnhouse, Councilmember
Charles Bums, Councilmember
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
A quorum was declared present.
ITEM 4: REQUEST APPROVAL OF THE M[NiJTFS OF June 1. 1993 REGULAR
MEETING AND JUNE 8. 1993 SPECIAL MEETING.
Charles Bums moved, seconded by John Phillips, to approve the minutes, by reference made
a part hereto.
AYE: Burris, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
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Owasso City Council
ITEM 5: REOUEST APPROVAL OF THE CLAIM
June 15, 1993
~ John Phillips moved, seconded by Charles Bums, to approve the following claims as submitted:
(1) General Fund $27,500.89; (2) Workers' Compensation Self-Insurance Plan $13,421.47; (3)
Ambulance Service Fund $1,770.71; (4) Senior Citizens $177.59; (5) Capital Improvements
$106.33; (6) Debt Service $25,601.34; (7) City Garage $1,982.50; (8) General Fund Payroll
,~ $85,341.90; (9) City Garage Payroll $3,383.48.
' AYE: Phillips, Bums, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 6: REQUEST FROM CITIZEN TO ADDRESS THE COUNCIL RELATIVE TO
~ FEES CHARGED BY THE OWASSO RECYCLE CENTER.
Mr Ed Compos addressed the Council relative to fees charged for trash disposal at the Owasso
' Recycle Center. He objected to paying for leaving items at the Recycle Center when the same
items would be picked up curbside at no charge. Staff will investigate.
~ ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION x#93-07, A RESOLUTION ADOPTING A FY 1993-94
COMBINED BUDGET.
A public hearing, with citizen input, was held on the budget on June 8, 1993. Copies of the
proposed budget have been distributed to community organizations and interested individuals.
Councilor Burris questioned the proposed ten percent reduction in trash fees to the citizens,
while the city is receiving a twenty percent reduction over current rates. Mr Ray stated that any
final decision on proposed trash rates would have to go before the Council for action and the
adoption of an ordinance. Following discussion, Charles Bums moved to approve resolution
x{93-07 adopting FY 1993-94 budget. Motion was seconded by John Phillips.
AYE: Bums, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
2
Owasso City Council June 15, 1993
ITEM CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT TO THE 1993-94 LABOR CONTRACT BETWEEN THE CITY
OF OWASSO AND FOP LODGE #149.
On May 17, 1993, the FOP requested a reopening of negotiations for FY 1993-94 to discuss the
length of the official work period for members of the bargaining unit; and the clothing and
cleaning payments. A tentative agreement has been reach which would change the current
fourteen day work period to a twenty-eight day work period, and would eliminate direct
payments for clothing and cleaning allowance to police officers. In return for the elimination
of those direct payments, the City would purchase and replace uniforms for the officers and a
local cleaners would be contracted for uniform cleaning. Councilor Bums asked Mr Terry
Laflin, president of FOP Lodge #149, if the majority of the members were in favor of the
agreement. Mr Laflin answered in the affirmative. Charles Bums moved, seconded by Mary
Lou Barnhouse, to approve the proposed amendments to the 1993-94 contract between the City
of Owasso and FOP Lodge #149 and to authorize the Mayor the execute the documents.
AYE: Bums, Barnhouse, Phillips, Randolph
NAY: None
r
Motion carried 4-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
QUEST FOR CITY COUNCIL APPROVAL OF A CONTRACT FOR
POLICE UNIFORM CLEANING SERVICES.
Chief Smith contacted five vendors to provide quotes on dry cleaning for uniforms. Those
quotes were opened on June 9, 1993, with the lowest quote received from Yale Cleaners at a
cost of $1,085.00 per month, or $13,020.00 for the year. Mayor Randolph moved, seconded
by Charles Burris, to approve a contract with Yale Cleaners for police uniform cleaning services
in the amount of $1,085.00 per month.
AYE: Randolph, Bums, Phillips, Barnhouse
NAY: None
Motion carried 4-0.
3
Owasso City Council June 15, 1993
ITEM 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #463. AN ORDINANCE AMENDING PART 9. CHAPTER 1,
' SECTION 9-113 OF THE OWASSO CODE OF ORDINANCES AND
ELIMINATING THE REQUIREMENT THAT CERTAIN BUSINESSES PAY
FOR AND MAINTAIN A BUSINESS LICENSE.
' Councilor Barnhouse presented this item. The Owasso Code of Ordinances contains a list of
business that are charged a license fee for the purpose of meeting the expense of supervising,
' regulating and policing those businesses. The City does not perform services in return for the
license fee and it has become a revenue tax without any other purpose. Ordinance #463 would
retain the fees for door-to-door peddlers and other itinerant vendors, but would eliminate the fee
on local, permanent businesses. Mayor Randolph moved to approve Ordinance #463. Motion
' was seconded by Charles Bums.
AYE: Randolph, Bums, Phillips, Barnhouse
NAY: None
' Motion carried 4-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
RESOLUTION #93-06. A RESOLUTION AUTHORIZING THE APPROVAL
AND EXECUTION OF A LENDING AGREEMENT WHEREIN THE CITY OF
OWASSO WOULD ACQUIRE "REVENUE ANTICIPATION NOTES" OF THE
' OWASSO PUBLIC GOLF AUTHORITY IN THE AMOUNT OF $400.000.
On May 18th the City Council voted to direct the staff to complete the development of
' documents to accomplish an investment concept relating to a loan from the city's consolidated
cash account to the OPGA. The City Attorney has completed the development of Revenue
Anticipation Notes and they have been reviewed by bond counsel. Mr Cates explained the
' documents and answered questions. Following discussion, Mayor Randolph moved, seconded
by John Phillips, to adopt Resolution #93-06 authorizing a lending agreement between the City
' of Owasso and the Owasso Public Golf Authority, providing for a loan of $400,000 to the
OPGA and requiring conditions upon such loan.
' AYE: Randolph, Phillips, Barnhouse, Burris
NAY: None
' Motion carried 4-0.
4
Owasso City Council
June 15, 1993
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
"RECREATION FACILITIES PROJECT AGREEMENT" BETWEEN THE
CITY OF OWASSO AND THE OWASSO PUBLIC GOLF AUTHORITY.
The 1992 golf course revenue bond issue contains a recreational facility agreement between the
City of Owasso and the Owasso Public Golf Authority, which must be renewed annually. This
agreement allows the City Council to review the financial picture and the status of the golf
course operations should there be a financial problem, and to make decisions based on that
information. The OPGA must also execute the agreement. Charles Bums moved, seconded by
John Phillips, to authorize the Mayor the execute the Recreational Facilities Project Agreement.
AYE: Bums, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE ESTABLISHMENT OF A "COMMITTEE ON THE
DEVELOPMENT OF YOUTH ACTIVITIES" AND APPOINTMENT OF SUCH
COMMITTEE CHAIRPERSON.
Councilor Bums proposed the creation of a local task force to help identify needs and propose
solutions concerning activities for Owasso's youth. The committee would be composed of a
cross-section of the community and assistance would be available from the schools, churches,
civic groups, recreational organizations, private non-profit organizations, and recreational
oriented businesses. After the task force is created, they will discuss ways to finance the group.
Following discussion, Mayor Randolph moved to approve the creation of a Committee on the
Development of Youth Activities with Councilor Bums as Chairperson; such committee to be
comprised of eleven members (including Councilor Bums), with each councilor appointing two
members to the Committee. Committee appointments would be for one year, with re-
appointments being made for those members who want to continue serving on the committee.
Motion was seconded by John Phillips.
AYE: Randolph, Phillips, Barnhouse, Bums
NAY: None
Motion carried 4-0.
5
Owasso City Council
June 15, 1993
ITEM 14: CONSIDER ATION AND APPROPRIATE AC TION RELATING TO A
RE ZUEST FOR CITY COU NCIL APPROVAL O F A FINAL PLAT FOR RAM
PLAZA, S UCH SUBDMS ION COMPRISED O F A PORTION OF THE SE/4
OF SECTIO N 20. TOWNS HIP 21 NORTH. RAN GE 14 EAST. IN THE CITY
OF OWAS SOL TULSA CO UNTY. OKLAHOM A: GENERALLY LOCATED
AT THE N ORTHWEST C ORNER OF EAST 8 6TH STREET NORTH AND
129TH EA ST AVENUE.
Ram Plaza is a 9.24 acre tract located at the northwest corner of 86th Street North and 129th
E Ave. The final plat was reviewed by the Technical Advisory Committee at its May 5, 1993
meeting. The Planning Commission unanimously approved the final plat on May 20, 1993 with
the condition that it would not be forwarded to the City Council until all construction plans were
correct and approved. The condition has now been complied with. John Phillips moved,
seconded by Charles Burris to approve the final plat for Ram Plaza.
AYE: Phillips, Burris, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 1 CONSIDERATION AND A
REQUEST FOR ACCEPTANT
ESTATES. AN ADDITION Ti
OKLAHOMA: GENERALL`
NORTHEAST CORNER OF
AVENUE.
PPROPRIATE ACTION RELATING TO A
~E OF THE FINAL PLAT FOR BRENTWOOD
THE CITY OF OWASSO. TULSA COUNTY
~' LOCATED 1/2 MILE EAST OF THE
86TH STREET NORTH AND 129TH EAST
Brentwood Estates final plat was approved by the Owasso Planning Commission at its October
15 meeting. A delay in the release from Rogers County Rural Water District and time necessary
to review the construction plans for sanitary sewer collection were the reasons for the lapse of
time between Planning Commission approval and the item being brought to the City Council.
The project engineer, Fred George, made a brief presentation to the Council showing existing
and proposed drainage on the site. Charles Bums moved, seconded by John Phillips, to approve
the final plat for Brentwood Estates.
AYE: Bums, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
6
II
I
Owasso City Council
June 15, 1993
u
ITEM 16: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF PLAYGROUND EQUIPMENT AND
MATERIAL FOR THE INSTALLATION OF SUCH EQUIPMENT.
An appropriation in the Park Development Fund has been budgeted for the purchase and
installation of parks equipment. Staff is proposing the purchase of two pieces of equipment -
one for Rayola Park and one for Elm Creek Park. Because of a change in the bidding process,
bids awarded by the City of Tulsa were utilized. John Phillips moved to approve the purchase
of two pieces of playground equipment from Aaron Fence Co at a cost of $9282, wood chips
for ground cover from Rex Playground Equipment at a cost of $1474, and $1130 for the
purchase of items for installation. Motion was seconded by Mayor Randolph.
AYE: Phillips, Randolph, Barnhouse, Burris
NAY: None
Motion carried 4-0.
ITEM 17: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AUTHORIZATION TO SOLICIT BIDS FOR
IMPROVEMENTS TO THE WATER. WASTEWATER, AND STREET
SYSTEMS FUNDED BY A CDBG-ED GRANT. PROJECT #5252 MAX
BUCHANAN INFRASTRUCTURE.
On April 6, 1993, the City Council awarded a contract to Sack and Associates to design, prepare
bid documents, administer the contract, and issue final reports for a street connecting the south
end of Main Street and the easterly edge of the Max Buchanan property, a sanitary sewer line,
and a water line. The plans, contract documents, and bid specifications have now been received
from Sack. Charles Bums moved, seconded by John Phillips, to authorize the solicitation of
bids for the construction of water mains, wastewater collection mains, and the extension of South
Main Street to the Max Buchanan site.
AYE: Bums, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
7
' Owasso City Council June 15, 1993
ITEM 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
"INTERLOCAL GOVERNMENTAL AGREEMENT" BETWEEN THE CITY
OF OWASSO AND THE BOARD OF COUNTY COMMISSIONERS OF
TULSA COUNTY, OKLAHOMA.
Tulsa County has agreed to provide the labor and equipment for the paving of South Main Street
and East Fifth Avenue. An agreement needs to be signed with Tulsa County for those services.
Charles Bums moved, seconded by John Phillips, to approve an Interlocal Governmental
' Agreement with Tulsa County providing for the paving os South Main Street and Fifth Avenue
and funded by CDBG-ED grant #5252.
AYE: Bums, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 1 CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
"INTERLOCAL GOVERNMENTAL AGREEMENT" BETWEEN THE CITY
OF OWASSO AND THE BOARD OF COUNTY COMMISSIONERS OF
TULSA COUNTY. OKLAHOMA.
Tulsa County has agreed to provide a county road construction crew and the necessary
~ equipment to construct the entrance road into the Bailey Golf Ranch. The Golf Authority will
purchase the materials to be used in the road construction. Charles Bums moved, seconded by
John Phillips, to approve an Interlocal Governmental Agreement between the City of Owasso
and the Board of County Commissioners of Tulsa County for the construction of Larkin Bailey
Boulevard.
AYE: Burris, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 20: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AMENDMENT OF THE FY 1992-93 BUDGET CREATING AN "OTHER
FUND" BUDGET FOR THE CDBG-ED CONTRACT #4626 (WOODS
PRODUCTS LOAN.
This item is a transfer in -transfer out fund which provides a "pass through" between ODOC
and the OEDA for the Woods Precision Products loan. No city money is actually being
8
' Owasso City Council June 15, 1993
expended. John Phillips moved, seconded by Mary Lou Barnhouse, to approve the proposed
budget for the CDBG (Woods Products) Fund.
~ AYE: Phillips, Barnhouse, Bums, Randolph
NAY: None
' Motion carried 4-0.
ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN AMENDMENT TO THE CITY GARAGE FUND
BUDGET.
^ Vehicle replacement and repair parts are budgeted in the Garage Fund. Each department is
billed for the parts used by that department. The original appropriation for parts needed for
vehicle repairs was underestimated; therefore an amendment to both the revenue and expenditure
side of the budget is requested. This request has no effect on the city's financial picture. The
purchase of parts is offset by the revenue from the sale of those parts. John Phillips moved,
~ seconded by Charles Bums, to approve an amendment to the garage fund budget increasing
revenues to the fund by $8000 and increase appropriations for the purchase of parts for resale
by $8000.
AYE: Phillips, Bums, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A GRANT
OFFER FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY.
In July 1991 the City of Owasso requested matching funds from the state office for civil defense
for the purpose of purchasing new warning siren receiver/encoders. Those funds have been
awarded in the amount of $4750 and require a local match of $4750. If accepted, the grant will
,~ allow the city to renovate eight warning sirens this year. John Phillips moved to accept the
FEMA grant of $4750 and to authorize the Mayor to execute the acceptance documents. Motion
~ seconded by Charles Bums.
AYE: Phillips, Bums, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
9
Owasso City Council June 15, 1993
' expended. John Phillips moved, seconded by Mary Lou Barnhouse, to approve the proposed
budget for the CDBG (Woods Products) Fund.
' AYE: Phillips, Barnhouse, Bums, Randolph
NAY: None
Motion carried 4-0.
ITEM 21: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN AMENDMENT TO THE CITY GARAGE FUND
BUDGET.
~ Vehicle replacement and repair parts are budgeted in the Garage Fund. Each department is
billed for the parts used by that department. The original appropriation for parts needed for
L vehicle repairs was underestimated; therefore an amendment to both the revenue and expenditure
side of the budget is requested. This request has no effect on the city's financial picture. The
purchase of parts is offset by the revenue from the sale of those parts. John Phillips moved,
' seconded by Charles Bums, to approve an amendment to the garage fund budget increasing
revenues to the fund by $8000 and increase appropriations for the purchase of parts for resale
' by $8000.. .
AYE: Phillips, Bums, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
ITEM 22: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A GRANT
OFFER FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY.
~ In July 1991 the City of Owasso requested matching funds from the state office for civil defense
for the purpose of purchasing new warning sire receiver/encoders. Those funds have been
awarded in the amount of $4750 and require a local match of $4750. If accepted, the grant will
allow the city to renovate eight warning sirens this year. John Phillips moved to accept the
FEMA grant of $4750 and to authorize the Mayor to execute the acceptance documents. Motion
seconded by Charles Burris.
AYE: Phillips, Bums, Barnhouse, Randolph
NAY: None
Motion carried 4-0.
9
Owasso City Council
ITEM 2 REPORT FROM CITY MANAGER
No report.
ITEM 24: REPORT FROM CITY ATTORNEY
No report.
ITEM 2 UNFINISHED BUSINESS
None.
ITEM 2 NEW BUSINESS
None.
ITEM 27: ADJOURNMENT
John Phillips moved, seconded by Mary Lou Barnhouse to adjourn.
AYE: Phillips, Barnhouse, Burris, Randolph
NAY: None
Motion carried 4-0 and the meeting was adjourned at 8:050 p. m.
June 15, 1993
Bob Randolph, Mayor
Marcia Boutwell, City Clerk
10
CITY OF OWASSO
GENERAL FUND
7/01/93 13:02:23 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
MANAGERIAL
------------------------------
920176 TRAVEL PETTY CASH
932535 MCCAW COMMUNICATIONS
9325$6 OFFICE DEPOT CARD PLAN
932609 TREASURER PETTY CASH
932645 OKLA. CORPORATION COMM.
932655 REASORS PRICE RITE
932661 RODNEY RAY
DEPARTMENT TOTAL =___>
FINANCE
------------------------------
QUALITY GONF.
PAGER RENTAL
SUPPLIES
REIMB PETTY CASH
REGISTRATION FEE
PHOTO PROCESSING
6/93 EXPENSES
165.77
22.45
156.56
96.23
25.40
10.47
292.19
768.67
932548 CPS BUSINESS, INC. ANNUAL MAINT 2,376.00
~~ 932609 TREASURER PETTY CASH REIMB PETTY CASH 34.15
~ DEPARTMENT TOTAL =___? 2,410.15
,~
COMMj3?iITY DEVELOPMENT
------------------------------
930049 TULSA COUNTY MIS
932535 MCCAW COMMUNICATIONS
932602 SUBURBAN OFFICE SUPPLY
932609 TREASURER PETTY CASH
932655 REASORS PRICE RITE
DEPARTMENT TOTAL =___)
ENGINEERING
------------------------------
DIALUP SVC
PAGER RENTAL
STORAGE CABINET
REIMB PETTY CASH
PHOTO PROCESSING
932530 INCOG SERVICES
932609 TREASUPER PETTY CASH P.EIMB PETTY GASH
DEPARTMENT TOTAL =___>
i~
GENERAL GO•JER?iMEtiT
------------------------------
931812 DEPARTMENT OF COP.REGTIONS DOC EMPLOYEE5
932531 WAL-MART SUPPLIES
40.00
44.90
225.00
47.47
10.96
368.33
1,980.00
14.20
1,994.20
105.60
52.12
4
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CITY OF OWASSO
GENERAL FUND
7/01/93 13:02:23 A/P CLAIMS REPORT APAFVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
932559 DAILY OKLAHOMAN ADVERTISEMENT lb2.li
932582 RETHERFORD PUBLICATIONS ADVERTISEMENT 41.15
932594 TAYLOE PAPER CO SUPPLIES 24.40
932b08 TREASURER PETTY CA5H DOG MEALS 256.90
932609 TREASURER PETTY CASH REIMB PETTY GASH 20.00
932b18 RETHERFORD PUBLICATIONS LEGAL NOTICE 79.35
DEPARTMENT TOTAL =___> 741.b3
MAINTENANCE
------------------------------
932535 MCCAW COMMUNICATIONS PAGER P.ENTAL 22.45
932584 CHEROKEE BUILDING MATERIA SUPPLIES 50.80
932590 TA`ILOE PAPER CG SUPPLIES 57.52
932b09 TREASURER PETTY CASH REIMB PETTY GASH 26.91
932627 CHARLIE BROWN ELEG SERVICES 52.50
932b40 KIMBALL AGE HARDWARE SUPPLIES 207,06
932641 WAL-MART SUPPLIES 159.86
DEPARTMENT TOTAL =___) 577.10
CEMETERY
------------------------------
932482 KIMBALL AGE HARDWARE SUPPLIES 33.14
DEPAPTMENT TOTAL =___) 33.14
POLICE SEP.VIGES
------------------------------
932590 TA'ILOE PAPER GO SUPPLIES 24.40
932611 MCGAW GOMMLINICATIONS 5193 PAGER RENTAL 134.70
932614 WESTERN BUSINESS PRODUCTS COPIER OVERAGE 142,88
932619 THREE LAKES LAUNDRY PRISONER LAUNDRY 87.80
932b20 REASORS PRICE RITE SUPPLIES 59.02
932 61 MCDOHALDS OF OWASSO PRISONER MEALS 327,98
932623 POLICE PETTY CASH REIMB FETT`I CASH 103.Sa
DEPARTMENT TOTAL ====i 880.32
CENTRP.L DISPATCH
------------------------------
932623 POLICE PETTY CASH REIMB PETTY GASH 5.00
r
5
CITY OF OWASSO
GENERAL FUND
7/01/93 13:02:23
A/P CLAIMS REPORT APAPVR PAGE: 6
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
DEPARTMENT TOTAL =___>
ANIMAL CONTROL
------------------------------
932421 OKLA ANIMAL CONTROL ASSN SEMINAR
932505 KIMBALL ACE HARDWARE SUPPLIES
932620 REASORS PRICE RITE SUPPLIES
932623 POLICE PETTY CASH REIMB PETTY CASH
DEPARTMENT TOTAL =___>
FIRE SERIVCES
------------------------------
932071 WAL-MART SUPPLIES
932487 OWASSO TIRE BAP.N TIRES
932490 OWASSO AUTO SUPPLY SUPPLIES
932491 KIMBALL ACE HARDWARE SUPPLIE5
932562 DR`ISDALES BOOTS
932567 FIRE ENGINEERING SUBSCRIPTION
932568 CASCO INDUSTRIES INC. OF PARTS
932585 RETHERFORD PUBLICATIONS LEGAL NOTICE
932589 HEVIH BAUGESS SERVICES
932663 SUBURBAN OFFICE SUPPLY SUPPLIES
932664 DR. AMBP.OSE SOLANO, M.D. SERVICE AGP.EEMEHT
DEPARTMENT TOTAL =___?
STREETS
------------------------------
932138 RAINBOW CONCRETE CO
932255 ARLEY OWEHS
932273 HUGHES LUMBER CO
932289 EARL BEARD
932366 K Rr M ENTERPF.ISES
93X404 OKLA STATE INDUSTRIES
932449 CIHTAS CORP.
932450 OWASSO LtiMBER GO
932452 USi1ABLE STEEL YARD
932453 ANCHOR STORE CO
932482 KIMBALL ACE HARDWARE
932503 KOCH MATERIALS
93252$ SIGHALTEGK INC.
r_ONCRETE
MOWING/ATOR EASEMENT
Si1PPL I ES
MOWING/LAKERIDGE EASEMENT
MOWING/EL RIO VISTA
SIGHS
UNIFORM RENT/CLEANING
SUPPLIES
STEEL
CRUSHER RUN
SUPPLIES
ASPHALT
MAIHT/REPAIRS
5.00
125.00
49.43
2.69
14.65
191.77
20.31
357,92
20.39
103.28
74,99
23.50
55.00
36.53
100.00
93.27
250.00
1,141.19
8b.00
39.00
47.25
195.00
60.00
514.00
549.29
31.59
52.37
164.5h
X6.23
100.00
570.55
II
II
II
II
ii
CITY OF OWASSO
GENERAL FUND
7./01/93 13:02:23 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DE5CRIPTIOH AMOUNT
---------- ------------------------- ------------------------- -------------
_932532 FEHSCO INC. MATERIALS
932579 GRAINGER,W W IHC DUMP TRUCK BED
932580 HUGHE5 LUMBER GO SUPPLIES
932609 TREASURER PETTY GASH REIMB PETTY GASH
932b17 ANCHOR STORE CO CRUSHER RUH
932b44 HUGHES LUMBER GO TOOLS
DEPARTMENT TOTAL =___)
RECREATION CENTER
------------------------------
932433 SECURITY BY ROSE, INC. SERVICES
932569 KIMBALL ACE HARDWARE SUPPLIES
932570 MOULDER OLDHAM CO S?iPPLIES
.~
DEPARTMENT TOTAL =___>
SWIMMING POOL
------------------------------
932515 MULLIN PLtIMBIHG~ INC.
932517 ATLAS UTILITY CO
932547 SEE MEDICAL SERVICE
932549 AMERICAN POOL SUPPLY
932561 WAL-MART
932591 TAYLOE PAPER CO
932609 TREASURER PETTY CASH
932657 AMERICAN POOL SUPPLY
DEPARTMENT TOTAL =___)
COMMUNITY CENTER
------------------------------
WATER HEATER
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
P.EIMB PETTY GASH
POOL CHEMICALS
9325b3 WAL-MART SUPPLIES
932564 CP.OWL MECHANICAL, IHC. SERVICE!CLEAR
9325b5 HI-TECH TONER
932583 PILLS COMMUNICATIONS RADIO ELEMENTS
'~32b07 MICP,OPP.OCE5SOP.5 UNLIMITED COMPUTER UPGRADE
932619 TREASURER PETTY CASH REIMB PETTY CASH
9326'~b LAP.SEH ELECTRONICS, IHC. PAF.TS
DEPARTMENT TOTAL
PARK MAINTENANCE
478.00
b52.07
95.62
34.42
144.92
99.b4
3,9b0.21
45.00
8b.23
78.27
209.50
2,b0b.50
l1b.74
131.50
210.00
5b.4b
2b.b2
b9.52
32b.21
3,543.51
20.32
82.55
45.00
1b2.4b
90.13
10.14
30.23
440.83
7
II
CITY OF OWASSO
GENERAL FUND
7101/93 13:02:23 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
931735 CIHTAS CORP.
932248 WAYHE GARNER
932249 JIM HOBBS
932254 LARRY BUCHAHAH
932251 ARLEY OWEHS
932262 AiJDREY REEVE
932477 USUABLE STEEL YARD
932478 WATER STORE
932603 DI-MARC
932604 QUICK SERVICE STEEL
932609 TREASURER PETTY GASH
932610 EHLOW FORD TRACTOR, IHC
932624 MOULDER OLDHAM CO
932639 ANCHOR STORE CO
UNIFORM CLEANING/RENTAL
MOWING/86TH ST PARK
MOWING/RAYOLA PARK
MOWING/ATOR PARK
MOWING/ELM CREEK PARK
SERVICES/ELM CREEK
STEEL
SPRINKLERS
SWING PARTS
SUPPLIES
REIMB PETTY GASH
PARTS
SUPPLIES
CP.tJSHER RUN
41.10
210.00
660.00
270.00
594.04
154.00
79.86
35.86
46.71
210.87
105.16
46.89
52.44
224.58
DEPARTMENT TOTAL =___>
ECONOMIC DEVELOPME?~T
------------------------------
932518 SUBURBAN OFFICE SUPPLY SUPPLIES
932601 SUBURBAN OFFICE St1PPLY DESK
932609 TREASURER PETTY CASH REIMB PETTY CASH
DEPARTMENT TOTAL =___>
FTJHD TOTAL =___)
2,727.47
126.00
346.72
25.54
498.26
20,491.28
8
CITY DF OWASSO
WORKERS' COMP SELF-INS PLAN
7/01/93 13:02:23 A/P CLAIMS REPORT APAFVR PAGE:
FO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
GENERAL GOVERNMENT
------------------------------
930600 DARRELL EVANS T.T.D./EVANS 626.72
932382 MULTI CARE HEALTH CENTER CLAIM/WEBSTER 43.00
932387 MULTI CARE HEALTH CENTER CLAIM/COMBS 43.00
932555 SPRINGEP. CLINIC CLAIM/EVANS 281.80
932555 L.S. COST CONTAINMENT SERVICES 53.87
DEPARTMENT TOTAL =___> 1,048.39
1
FUND TOTAL =___> 1,048.39
CITY OF OWASSO
AMBULANCE SERVICE FUND
7/01/93 13:02:23 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
* NO DEPARTMENT MASTER FOUND ~
------------------------------
932553 DAP.R£LL TAYLOP.
DEPARTMENT TOTAL =___)
AMBULANCE
------------------------------
REFUND/OVERPAYMENT
932494 PACE PRODUCTS OF TULSA IN SUPPLIES
932599 DIXIE INC SUPPLIES
932662 ALLIANCE MEDICAL. INC, SUPPLIES
DEPARTMENT TOTAL =___~
FUND TOTAL =___?
37.20
37.20
58.00
84.95
22.49
1b5.44
202.54
2
CITY OF OWASSO
E - 911
7/01/93 13:02:23 A/P CLAIMS REPORT APAPVR PAGE:
FO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
CENTRAL DISPATCH
------------------------------
i~
932514 PF.ECISIOH HEARING
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
TELECOMMUNICATION DEVICE 520.00
50.04
520.04
3
CITY OF OWASSO
PARK DEVELOPMENT
7/01!93 13:02:23 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
PARKS
------------------------------
932245 BECKLEY CARDY
DEPARTMENT TOTAL =___>
FUND TOTAL =___>
GRAND TOTAL =___>
SWINGSET
734.89
734.89
734.89
57,011.58
13
CITY OF OWASSO
CAPITAL IMPROVEMENTS
7/01%93 13:02:23 A/P CLAIMS REPORT APAPVR PAGE:
PO ~ VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
FIRE SERVICES
------------------------------
9325b5 RETHERFORD PUBLICATIONS LEGAL NOTICE 83.55
DEPARTMENT TOTAL =___> 83.55
FUND TOTAL =___> 83.55
12
i
CITY OF OWASSO
CITY GARAGE
7/01%93 13:02;23 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
CITY GARAGE
------------------------------
932027 TPEASURER PETTY CASH TRAINING/H WHITAKER
932152 TULSA BP.AKE AHD CLUTCH PARTS
932445 BOWERS DIL CO. FUEL
932447 PENNANT PETROLEUM CO. OIL
932451 INTERSTATE BATTERY SYSTEM BATTERIES
932504 KEYSTONE EQUIPMENT CD PARTS
932519 NAPA AUTO PARTS PARTS
932526 TULSA FARM EQUIPMENT CD PARTS
932538 FRONTIER INTERNATIONAL TR PARTS
932541 REYNOLDS RADIATOR REPAIR SERVICES
932b09 TREASURER FETTY CASH REIMS PETTY CASH
93262$ DRIVE SHAFTS INC. PAF.TS
932b30 MILEAGE MASTERS TIRE REPAIR
932b38 J & P AUTD REPAIRS
DEPARTMENT TOTAL =___)
FUND TOTAL =___)
141.68
25.63
5,257.91
343.75
57.95
489.50
1,917.38
223.60
30.78
202.00
62.39
287.20
60.00
b21.?7
9,721.54
9,721.54
11
CITY OF OWASSO
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 06/12/93
DEPARTMENT AMOUNT
. ~ ..1~:.:'.:~.:: ~::.~ i::...:.... :::...
,:..A::.:::.::.. .: r~ ~~",,
Finance 4,094.57
:::::':::iv,,v;?4'::;;~:..,v'?i.: ~;.i ~ ~:::i::::;:;{:;:?~:;i::~::.:'i;'::i:~:i':::::~i::::i:: ~:::i:::i:;<L;.ii::::~i:::::iv.?i::: :j;f tjL:it!;:it;.i<?j
¢f(y~y
~~~y:iRi4~.::~~~{j}~:~{.}~ :::.:::::::.::::::.:'::.:~.::::::::.~.:.~::.i':::::::::::::::::::::y:: is ii::: i::.: ~:i::v;::ry!. i;i?;+i::;.~;>:;?:•{.;~
:ti•
:':: i:::~ f{(:
Municipal Court 1,108.87
::::>'
t .~.
x
Buildin Maintenance
~ 492.24
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.ww µ;Y,r, w„^V~•;:•;;T•;:}iTY'i•4•'vi•>'•::J>::T:'•T:~?'C•: Y:. L:•C.i>: i'::: ti:•i>:'L~
:. ::.,•:::.w, :.:::.:....::.• :..............,:...:.::.:::::::::::::::::::::::::.
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::
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.
Central Dispatch .
4,219 81
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•:iri{.;4::>>::i?:i•::i•:ki•:i{4ffi:•:4ri:•:M>:•'i.•: }: i'fr.:i4:i•::?4:•iii:^:4i:isii:Y~:t:isY:L'v::i:::::L::%2'v::::::i:iii:v^}i}ii::}i:i :'
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~i.
t:::
Fire 26,358.33
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f,.:<W:xx:.:..... h...:a::::....:>..w....w..'l~SSJ'.:vb>}>.: k4~..y>.:.....S4fw•4i..n,:.W.Jv>.>%.viw+yAJGY>X iif4CG'i>k)i :::::.:::::::.i;:...ti.........:::::
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f
Recreation Center 2,186.51
:~~' .
i\hs::w%++rp:~2by:.:Sw\{ v}Y .YYS:CKb%>i>M$\YYf%20NdYri}yYRdfd4Y:is~CV:rii:tKL:MSJ&v<H3%t2'S1VA:K+kiN:wi%jdOXLi+Cti:i~Y+LK{+~Y::
vy?dw:y i'r
':+k <:K{b:Okn:<ei; ~:
Community-Senior Center .
2,199.85
...~:.:.,.::<;<.x.~:<....:. .x::,.v,.;~<..:<~::::~~:<:vw,.:,:<...m:.~,::,.w,,..k..<xw:.~:,~:k.:,.sx,:<.,::..v.:m...;:.>:.v
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Economic Develo ment 1,282.04
.......::.:::.:..••r.:vi..::n:::.:r,.isi{y;.>i}::•}:its•i5iiip:iiitv:.i::itL:v::!... :::'y;:::::: •'r'::........
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:-:•`\~>G:!::iv:•::?i:;>}>}ih:•ii:+%?>:4:!wi:•: i:i<LLv'LL!<J»::
:........ { ............................. :::::.:..:.::: v;(:
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~..~...:~•. '•~':'::ir'?;:}:'t:::%ii:4ii}jj.'.~'.~'.':iii~iti :~.'.~.•,w..:x
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ii:J:t+fi>:nS1:L:t,UYi:+%+f.Sk42v»V~.utLt++..•.::n::.::.:i?.x.r:!vv:.,C :::+:.: ~n:xWi.~.:..:b:>yS:~t::4.•••i::::•,SV::i
tij
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'T}ii:::}iiiiiiYiiii':~
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APPROVED: 07/06/93
Mayor
Council Member
Council Member
CITY GARAGE
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING DATE 06/12/93
APPROVED: 07/06/93
Mayor
Council Member
Council Member
~ PROCLAMATION
' CITY OF OWASSO, OKLAHOMA
WHEREAS, The OEDA, the Owasso Chamber of Commerce, the Owasso Reporter, and the
City of Owasso have developed a special business recognition program as a
means of honoring the valuable contributions of local, community-minded
~ businesses; and,
' WHEREAS, The quality of life in Owasso is a reflection of the level of involvement exhibited
by business management and employees and their active support of community
events; and
' WHEREAS, The involvement of businesses through their support of local projects and
promotions by the sharing of their resources, provides for the economic well-
being of the community and demonstrates a commitment that goes beyond the
_ standard measure of business success; and,
WHEREAS, This business, under the leadership of Jane Enzbrenner, has demonstrated concern
for the Owasso community through involvement in various community-wide
projects; and,
WHEREAS, The contributions of time and services of this business have brought credit to
Owasso and have benefitted many citizens;
NOW, THEREFORE, I, Bob Randolph, by virtue of the authority vested in me as Mayor of the
City of Owasso, do hereby proclaim
Homes Unlimited
3rd Quarter 1993
Business of the Quarter
ii
ii
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Owasso to be affixed this 6th day of July, 1993.
Bob Randolph
Mayor
i~
~~
~oxaxnuM
TO: THE HONORABLE MAYOR AND CITY COUNCII,
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: APPOINTMENT OF WARD 5 COUNCn~IV[~.MRER
DATE: July 1, 1993
BACKGRO
Pursuant to public policy, on July 6 the City Council will consider filling the vacancy created
' by the resignation of Mr Smalley. As you may recall, this issue was previously considered by
the Councilors on June 8th, at which time a decision was postponed until "the first meeting in
~ July" . Additionally, the staff was directed to re-advertise the Ward 5 vacancy and establish a
new time period for receiving "letters of interest". Subsequently, the City Clerk did cause to
be published the required information, as well as a time frame (June 14 through June 25) for
accepting such "letters of interest" from citizens who wished to be considered for the vacant
~, position.
It should be noted that the City Clerk received five valid "letters of interest" during the time
period first established (May 28 through June 7). After consulting with the City Attorney, it
was determined that the Council action directing a re-advertising of the vacancy would
effectively r uire those five applicants to reapply should they wish to be reconsidered at the
July 6 meeting. Certified, return-receipt letters were sent to all five of the original applicants
on June 9th informing them of the requirement to reapply (see attached) and that without such
reapplication their "letter of interest" would not be further considered.
As of the close of the time for receiving "letters of interest", the following persons have
submitted the required documentation for your consideration:
(In the order of their receipt)
~ Rex LBowen - 12505E 77th Pl N
W Jack McClain - 12907E 77th Pl N
Jerry Duke - 12306E 77th Pl N
Memorandum
Ward 5 Appointment
July 1, 1993
Page 2
Ms Boutwell has verified that each of the above addresses is within the boundaries of Ward 5
and that each letter of interest was transmitted to the Councilors on the day of its receipt.
An item (#'~ has been placed on the City Council agenda in order to provide the Councilors an
opportunity to select a person to fill the Ward 5 vacancy. Such selection requires a valid
motion, a second to that motion, and a majority vote of the remaining Councilors (three votes).
ATTACHMENTS:
1. Policy statement relating to selecting a Councilor
2. Copy of newspaper notification
3. Copy of letter sent to original applicants informing them of requirement to resubmit
letters of interest
4. Copy of Letters of Interest
a. Rex Bowen
b. Jack McClain
c. Jerry Duke
n
i~
OWA880 CITY COIINCIL
POLICY STATEMENT
It shall be the Policy of the Owasso City Council to fill vacancies
in its membership, when such vacancies occur after the close of a
regular filing period for candidates for Council and the unexpired
term of the vacancy extends beyond the time when the terms for
Council members elected that year begin, utilizing the following
process:
Section A - A vacancy in the Council membership shall be
declared by the receipt of a properly submitted
resignation from a member of the Council in writing
setting forth an effective date, or by a vote of the
Council if such vacancy is caused by appropriate
Council action pursuant to law; or by a vote of the
Council if such vacancy is otherwise created wherein
such written resignation is not received but an
obvious vacancy is created.
Section B - Upon declaration of a vacancy, as described in
Section A(above) the Council shall, by majority vote
instruct the City clerk to cause to be published in
a newspaper of local circulation a notice of such
vacancy and a request for persons interested in
being considered as candidates to fill the vacancy
to file "letters of interest" with the Clerk during
an established ten-day acceptance period, such
period to begin no later than five days after
publication of the notice of vacancy.
Section C - The notice of vacancy shall be written and published
in a manner to communicate, at a minimum, the
following information:
1. The number of the Ward(s) wherein the vacancy
has occurred.
2. A map of the Wards of the City and a general
description of the political bc~~indaries of the
Ward(s).
3. A statement of qualifications as stated in
Section 2-1 of the Owasso City Charter.
4. The address of the City Clerk and the manner of
marking the envelope containing the "letter of
interest".
5.
6.
The beginning date and ending date and ending
time that "letters of interest" are to be
accepted.
A request for
address of the i
precinct of the
other information
wish to include
however that suc
ten total pages o
paper or copies.
information relative to the
nterested citizen, the voting
interested citizen, and any
the interested citizen should
in their submittal provided
h submittal shall not exceed
f standard 8 1/2" x il" size
7. A tentative date, established by the Council,
for action on filling the vacancy to be taken
as an agenda item of the City Council, notice
to clearly state that such date is tentative
and, due to various reasons, could be altered
to a later date.
' Section D - All "letters of inte
City Clerk or design
the date and time of
' the person receiving
to be directly upon
not on the envelo
contained.
rest" shall be
ee and thereupon
receipt as well
the submittal.
the "letter o
pe in which t
received by the
shall be noted
as the name of
Such notations
f interest" and
he letter was
Section E - Upon receipt of a "letter of interest" the City
Clerk or Designee shall consult a Ward map or other
instrument to determine if the address listed as the
citizen's residence is within the boundaries of the
Ward in which the vacancy is declared to exist. In
all cases such verification shall be noted directly
upon the original "letter of interest" in a manner
to denote whether or not the listed address is or is
not considered to be within the affected Ward. In
all cases wherein the initial determination by the
Clerk or designee is that the listed address is not
within the Ward which has been declared to be vacant
a follow-up verification by the City Planner or
designee is required before such is noted on the
"letter of interest".
Section F - Upon completion of the requirements of Section E the
City Clerk or designee shall cause to be made
duplicates of the submittal in the exact number as
of the remaining Council members and in as exact
form as possible. Each submittal shall be bound in
a manner to insure the integrity of the submittal,
but in no event shall any changes be made in the
manner of the submittal presentation that would
enhance or detract from the original submittal.
Section G - The City Clerk or designee shall, at the close of
business (S:OOpm) each day during. the ten day
acceptance period deliver to the remaining Council
members all submittals received during that day. In
no event shall any submittal be delivered to any
Council member on any date other than the date the
submittal is received. Provided, however, that in
the event a remaining Council member has notified
the City Clerk that the delivery of submittals to
him/her received on a certain day should be delayed
due to his/her request, such request to be noted in
the master file maintained for each vacancy. The
original of each submittal shall be retained by the
Clerk/clerk designee in a master file containing all
notices, documents, publications, notes, and
~ submittals of the selection process from its
inception.
f
~ Section H - The Council shall direct the City Manger to place an
item on the Council agenda for action within
~ fifteen days of the date of the close of accepting
~ "letters of interest". In the event actual action
on the item is not taken by the Council, such item
shall either be continued to a date specific or
~ shall be continued to the next regularly scheduled
+~ Council meeting.
Section I - Upon action by the Council and the successful
selection of a successor to the position, such
person shall immediately be administered the oath of
~ office and seated as a member of the City Council.
~.
1
1
_--: I~
• ~~~
OWASSO REPORTER. Thu ,June 10, 1993, 7'B ~_ ~'
~- ---. .
Council vacanc still exists
y ,
city again
The City of Owasso is again
requesting "letters of interest'
from citizens interested is
filling a vacancy on the City
Council created by the resig-
nation of the Ward Five Coun-
cilmember.
The person appointed by the
Council to fill that vacancy
must be a resident of Ward
Five of the City of owasso.
For a general description of
the Ward Five boundaries,
see the ward map on this
page, or for a specific legal
description, contact Owasso
City Clerk, Marcia Boutwell,
20? South Cedar, Owasso, 2'T2-
2251.
Only qualified electors of
the City of Owasso who reside
in Ward Five will be consid-
ered for the appointment to
fill this vacancy.
Upon appointment, "such
Councilmember will continue
to reside within Ward Five
~ ;-
asks for applicants
during the entire term of
office, or upon removal of res-
idence therefrom, forfeit the
office.
No Councilmember may
hold any office in the City gov-
ernment by appointment by
the City Manager or by any
subordinate of the City Man-
ager.
This appointment is for a
period of time until the next
regular City election for
Council members. At that
time, a Council member will
be elected to serve the rest of
the unexpired term.
Letters of interest should
contain information clearly
indicating the address of the
interested citizen, the voting
precinct of the interested citi-
zen and any other information
the citizen should wish to
include, provided the submit-
tal does not exceed 10 total
pages of standard &1/2" X 11"
paper.
All letters of interest must
be received by the Owasso
City Clerk, beginning June 14,
1993 and ending at 5 p.m. on
June 25,1993.
Letters must be placed in an'
envelope clearly marked "let=
ter of interesk"
All letters must be mailed or
delivered to: City of Owasso,
20? South Cedar, P.O.Box 180,
Owasso, Okla., ?4055; Atten-
tion: Marcia Boutwell, City
Clerk. No letter will be
accepted after 5 p.m. on June
25.
Aa item to take action to
appoint the Ward Five Coun-
cil member has tentatively
been placed on the City Coun-
cil agenda for July 6. Upon
appointment by the Council,
the person selected will
immediately be administered
the Oath of Office and seated
as a member of the Council.
- City o f Owasso
207 SOUTH CEDAR
P.O. BOX 180
OWASSO. OKLAHOMA
74055
June 9, 1993
(9181 272-2251
FAX. (918) 272-4999
Rex L Bowen II
12505E 77th P1 N
Owasso, OK 74055-7914
Dear Mr Bowen:
The Owasso City Council met on June 9, 1993, with one of the agenda items being the selection
of a Councilor to fill the vacant Wazd 5 position. After discussion and deliberation, the City
Council voted to postpone action on the appointment and directed the City Clerk to re-advertize
for letters of interest. All persons who submitted letters of interest in response to the original
advertisement are being invited to resubmit their letter. A letter indicating your continued
interest in the position and requesting that your original letter of interest be reconsidered must
be received by the Owasso City Clerk between 8:00 a.m. on Monday, June 14, 1993 and 5:00
p. m. on Friday, June 25, 1993. No letter will be accepted after 5:00 p. m. on June 25, 1993.
All letters must be mailed (for delivery no later than 5.00 ,p m on June 25 1993) or delivered
to:
City of Owasso
207 S Cedar
PO Box 180
Owasso, OK 74055
ATTENTION: Marcia Boutwell
City Clerk
The Owasso City Council has tentatively placed an item on the agenda to take action to appoint
the Ward 5 Councilor at the regular meeting on July 6, 1993. This date is tentative and could
be altered to a later date for various reasons. Upon appointment by the Council, the person
selected shall immediately be administered the Oath of Office and seated as a member of the
City Council.
Please feel free to call me at 272-2251 if you have questions.
Sincerely,
M is Boutwell
City Clerk
City o f Owasso
I 207 SOUTH CEDAR
P.O. BOX 180 -
OWASSO, OKLAHOMA
74055
June 9, 1993
' W Jack McClain
12907 E 77th St N
Owasso, OK 74055
Dear Mr McClain:
(918) 272-2251
FAX. (918) 272-4999
The Owasso City Council met on June 9, 1993, with one of the agenda items being the selection
of a Councilor to fill the vacant Ward 5 position. After discussion and deliberation, the City
Council voted to postpone action on the appointment and directed the City Clerk to re-advertize
' for letters of interest. All persons who submitted letters of interest in response to the original
advertisement are being invited to resubmit their letter. A letter indicating your continued
interest in the position and requesting that your original letter of interest be reconsidered must
~ be received by the Owasso City Clerk between 8:00 a. m. on Monday, June 14, 1993 and 5:00
p.m. on Friday, June 25, 1993. No letter will be accepted after 5:00 p.m. on June 25, 1993.
All letters must be mailed (for delivery no later than 5:00 p. m. on June 25. 1993) or delivered
to:
City of Owasso
207 S Cedar
PO Box 180
Owasso, OK 74055
ATTENTION: Marcia Boutwell
City Clerk
The Owasso City Council has tentatively placed an item on the agenda to take action to appoint
the Ward 5 Councilor at the regular meeting on July 6, 1993. This date is tentative and could
be altered to a later date for various reasons. Upon appointment by the Council, the person
selected shall immediately be administered the Oath of Office and seated as a member of the
City Council.
Please feel free to call me at 272-2251 if you have questions.
Sincerely,
Marcia Boutwell
City Clerk
II
City o f Owasso
207 SOUTH CEDAR
' P.O. BOX 180
OWASSO.OKLAHOMA
74055
June 9, 1993
Jerry D Duke
12306E 77th Pl N
Owasso, OK 74055
Dear Mr Duke:
(918) 272-225 t
FAX. (918) 272-4999
The Owasso City Council met on June 9, 1993, with one of the agenda items being the selection
of a Councilor to fill the vacant Ward 5 position. After discussion and deliberation, the City
Council voted to postpone action on the appointment and directed the City Clerk to re-advertize
for letters of interest. All persons who submitted letters of interest in response to the original
advertisement are being invited to resubmit their letter. A letter indicating your continued
interest in the position and requesting that your original letter of interest be reconsidered must
be received by the Owasso City Clerk between 8:00 a. m. on Monday, June 14, 1993 and 5:00
p. m. on Friday, June 25, 1993. No letter will be accepted after 5:00 p. m. on June 25, 1993.
All letters must be mailed (for delivery no later than 5:00 p.m. on June 25. 1993) or delivered
to:
City of Owasso
207 S Cedar
PO Box 180
Owasso, OK 74055
ATTENTION: Marcia Boutwell
City Clerk
The Owasso City Council has tentatively placed an item on the agenda to take action to appoint
the Ward 5 Councilor at the regular meeting on July 6, 1993. This date is tentative and could
be altered to a later date for various reasons. Upon appointment by the Council, the person
selected shall immediately be administered the Oath of Office and seated as a member of the
City Council.
Please feel free to call me at 272-2251 if you have questions.
Sincerely,
Marcia Boutwell
City Clerk
City o f Owasso
207 SOUTH CEDAR
P.O. BOX 180
OWASSO.OKLAHOMA
74055
June 9, 1993
Michael J Agostini
12715E 78th Cir N
Owasso, OK 74055-7935
Dear Mr Agostini:
(9181 272-225 ~
FAX. (918) 272-4999
' The Owasso City Council met on June 9, 1993, with one of the agenda items being the selection
of a Councilor to fill the vacant Ward 5 position. After discussion and deliberation, the City
Council voted to postpone action on the appointment and directed the City Clerk to re-advertize
for letters of interest. All persons who submitted letters of interest in response to the original
advertisement are being invited to resubmit their letter. A letter indicating your continued
interest in the position and requesting that your original letter of interest be reconsidered must
~ be received by the Owasso City Clerk between 8:00 a. m. on Monday, June 14, 1993 and 5:00
p.m. on Friday, June 25, 1993. No letter will be accepted after 5:00 p. m. on June 25, 1993.
All letters must be mailed (for delivery no later than 5:00 p.m. on June 25. 1993) or delivered
to:
City of Owasso
207 S Cedar
PO Box 180
Owasso, OK 74055
ATTENTION: Marcia Boutwell
City Clerk
The Owasso City Council has tentatively placed an item on the agenda to take action to appoint
the Ward 5 Councilor at the regular meeting on July 6, 1993. This date is tentative and could
be altered to a later date for various reasons. Upon appointment by the Council, the person
selected shall immediately be administered the Oath of Office and seated as a member of the
City Council.
Please feel free to call me at 272-2251 if you have questions.
Sincerely,
~ M cia Boutwell
_ City Clerk
City o f Owasso
207 SOUTH CEDAR
P.O. BOX 180
OWASSO.OKLAHOMA
74055
June 9, 1993
Brian Skelton
7823 N 132nd E Ave
Owasso, OK 74055
Dear Mr Skelton:
(918) 272-225 t
FAX. (918) 272-4999
The Owasso City Council met on June 9, 1993, with one of the agenda items being the selection
of a Councilor to fill the vacant Ward 5 position. After discussion and deliberation, the City
Council voted to postpone action on the appointment and directed the City Clerk to re-advertize
for letters of interest. All persons who submitted letters of interest in response to the original
advertisement are being invited to resubmit their letter. A letter indicating your continued
interest in the position and requesting that your original letter of interest be reconsidered must
be received by the Owasso City Clerk between 8:00 a.m. on Monday, June 14, 1993 and 5:00
p.m. on Friday, June 25, 1993. No letter will be accepted after 5:00 p.m. on June 25, 1993.
All letters must be mailed (for delivery no later than 5:00 p. m on June 25 1993) or delivered
to:
City of Owasso
207 S Cedar
PO Box 180
Owasso, OK 74055
ATTENTION: Marcia Boutwell
City Clerk
The Owasso City Council has tentatively placed an item on the agenda to take action to appoint
the Ward 5 Councilor at the regular meeting on July 6, 1993. This date is tentative and could
be altered to a later date for various reasons. Upon appointment by the Council, the person
selected shall immediately be administered the Oath of Office and seated as a member of the
City Council.
Please feel free to call me at 272-2251 if you have questions.
Sincerely,
Mar is Boutwell
City Clerk
City o f Owasso
207 SOUTH CEDAR
P.O. BOX 180
OWASSO. OKLAHOMA
74055
' June 9, 1993
Jody Cunningham
11802E 83rd P1 N
~ Owasso, OK 74055
Dear Ms Cunningham:
(918) 272-2251
FAX. (918) 272-4999
The Owasso City Council met on June 9, 1993, with one of the agenda items being the selection
of a Councilor to fill the vacant Ward 5 position. After discussion and deliberation, the City
Council voted to postpone action on the appointment and directed the City Clerk to re-advertize
for letters of interest. All persons who submitted letters of interest in response to the original
advertisement are being invited to resubmit their letter. A letter indicating your continued
interest in the position and requesting that your original letter of interest be reconsidered must
be received by the Owasso City Clerk between 8:00 a. m. on Monday, June 14, 1993 and 5:00
p.m. on Friday, June 25, 1993. No letter will be accepted after 5:00 p.m. on June 25, 1993.
All letters must be mailed (for delivery no later than 5.00 n m on June 25 1993) or delivered
to:
' City of Owasso
207 S Cedar
' PO Box 180
Owasso, OK 74055
ATTENTION: Marcia Boutwell
City Clerk
The Owasso City Council has tentatively placed an item on the agenda to take action to appoint
the Ward 5 Councilor at the regular meeting on July 6, 1993. This date is tentative and could
be altered to a later date for various reasons. Upon appointment by the Council, the person
selected shall immediately be administered the Oath of Office and seated as a member of the
City Council.
Please feel free to call me at 272-2251 if you have questions.
Sincerely,
' 'y l'
Marcia Boutwell
~ City Clerk
Rea L. Bowen
12505 E. 77th Street North
Owasso, OK 74055
Telephone :272-2299
~//5/'~
~ •'~s .
. .~~~
06/i 5/93 ~ • ~~~w~~
POSITION APPLIED FOR: City Council Member Ward 5
EDUCATIONAL SUM14iARY: BS Aeronautical Engineering Technology (OSU, 1974)
AA Electronic Technology (OSU'TIOKC, 1977)
FAA A&P license #448428764
FAA Cotnrnercial Pilot FW&RW Instru RW (3120 Hrs TT)
Biomedical Electronic/Safety Technician (lyr)
Last Course Taken: Introduction to VPindows: Tulsa VoTech
Currently Taking: Mil-S~454: High Reliability Soldering Techniques: Tulsa Vo Tech
EMPLOYMENT
September 1991 to present: Electronic Technician Factory Service, Seiscor
Technologies. Specialized in repair of analog channel 8 COT, SST, ST, SST SSC8 Call
channels), S24DU power supplies, and Elgin battery chargers. Use of DMM
Oscilloscope, computerized test equipment, and frequency counter in troubleshooting
to the component level.
January 1985 to September 1991: Electronic Technician--Quality Control,
Seiscor Technologies. Receiving inspection of purchased parts (mechanical and
electronic) using test fixtures, blueprints, schematics and catalogues for adherence to
purchase orders and specifications. Use of digital and analog meters, counters, and
automatic testing equipment. Repair of equipment as needed. Preparation of test
fixtures. Coordination with other departments for standards, specifications and
priorities of materials. Documentation as necessary.
1983 to 1985: Electronic Technician, Automation Techniques, Inc Final
assembly, electronic adjustment, and inspection of satellite color video receivers with
stereo audio using basic hand tools, DVM, frequency counter, oscilloscope.
Troubleshooting to the component level of analog and digital circuits, using
schematics. Maintaining bench stocks and organising work flow.
1982 to 1983: Unit Trainer-Oklahoma Army National Guard. Plan, coordinate,
and document training for more than ZO enlisted men and 20 officers. Platform
instruction of aviation and aviation related subjects. Instructor pilot UH-1 and OH-6.
Night Hawk and Night Vision goggle SIP. Perform maintenance test flights. Battalion
publication officer. Conducted DA equivalency courses for OH$ instructor pilot
qualification (twice).
1978 to 1982: Flight Operations Coordinator--0klahoma Army National Guard
Federal employee (GS-07)
1977 to 1978: Biomedical Safety Electronic Technician--Hospital Shared Service,
Enid, OK
Rex L Bowen. II
12505E 77th PL N.
Owasso, Oklahoma 74055-7914
15-Jun-93
Ms. Ailarcia Boutwell
City Clerk
City of Owasso
207 S. Cedar
PO. Box 180
Owasso, Oklahoma 74055
Dear Ms. Boutwell:
Again: this letter is to show my interest in the position of city council member from Ward
Five. In November of this year I will have lived in the city of Owasso for 15 years. My
present address is 12505 E. 77th Street North, but I have lived in the Hillside estates for
10 of those years before that time. D~u-ing this time, my family and I have used many of the
facilities in Owasso and have enjoyed living here. Knowing that all this takes work and
planning I have started attending the city council meetings this year. It has been interesting
and informative--and I have made some input into the process through talking with the city
manager, Mr. Ray, various staffmembers and members of the council. I do not have an "ax
to grind," but would like the opportunity of i~ut for the betterment of our city.
My family consists of my wife Lynn, sons John and Bo, and daughter Carrie. John and
Carrie have graduated from Owasso High School. Bo is to be a sophomore next fall. My
wife and I regularly attend at Faith Latheran Church. All of my kids have participated in
Green Country Soccer. Bo is currently on the under 16 team "Force" and has the rank of
First Class scout in Troop 84. Lynn works as a social worker for Tulsa Senior Services.
work for Seiscor Technologies, Inc.
I am enclosing a copy of my resume and hope that you will select me for city council
member Ward 5. If there are a~ questions, call me at 272-2299.
Ms. MarciaBout9ve11
,1493
Page - 2
Sincerely,
~~~~~
Rex L. Bowen
~ W. Jack McClain
~ 12907 E. 77 Street N.
Owasso, OK 74055
272-6625
i
i
^^
I
n
Owasso City Council
Owasso, OK 74055
Dear Sirs,
/f:30 Q.Hn
June 18, 1993
This letter is to indicate my interest in serving on the Owasso City Council. I believe my
background and experience can be a benefit to the City of Owasso. My working
experience includes managing public money budgets, personnel supervision, and program
development and implementation.
I have been proactively involved in public education in the state of Oklahoma since 1960
and have held progressively responsible positions, including classroom teaching,
coaching„ and administration. Currently, I teach social studies at Owasso Junior High
School..
I am native Oklahoman and my family and I have lived in Owasso since 1981. We
currently reside in Copper Meadows addition.
My interest in this position is not self-seeking; as a public servant, I feel that it is my turn
to give something back to the community which has given me and my family so much. I
am interested in the growth and future success of Owasso and the maintenance of the
quality of life that we now enjoy.
Thank you for your interest and time concerning this matter.
Sincerely,
W. Jack McClain
~~e~,o~ tM 1t~ci,c,oL 5
'''11• e-
n
.,
W. Jack McClain
12907 E. 77 Street N.
Owasso, OK 74055
272-6625
June 18, 1993
Owasso City Council
Owasso, OK 74055
Dear Sirs,
I regret that I will be unable to attend the July 6 Council meeting, the date scheduled for
discussion of applicants for the open Council member position. I have family vacation
plans that cannot be rescheduled. However, I am available to answer any inquiries at any
time except for July 2 - 10.
Sincerely,
W. Jack McClain
G
JUN 2 3 1993
I~
City Clerk
City of Owasso
(hand deliver)
Dear Clerk,
Please accept this letter as an indication of my
continued interest in the vacant city council position.
I previously submitted a letter of interest with resume and
spoke to the council on June 8th_
I am available at the discretion of any council member
to discuss my qualifications and desire to serve on the
Owasso City Council_
Sincerely,
Jerr Duke
//:yS a..~ -~..
`17~er~u.~a~ (,~.~.~~at,L[
June 21, 1993 ~ i~ Lt}a•~D( 5
'~'~• ~
Jerry Duke
12306 E. 77 P1. N.
Owaeao, Ok 74055
272-8432
MEMORANDUM
TO: MEMBERS OF THE CITY COUNCII.
CITY OF OWASSO
FROM: BOB RANDOLPH
R" MAYOR
i~
i~
SUBJECT: REQUEST FOR CONFIRMATION OF APPOINTMENTS
DATE: June 29, 1993
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2-4, subsection (e) of the Charter of the
City of Owasso, the City Council has established ordinances that provide, generally, for the
Mayor to appoint members to various boards, commissions, trusts, and committees; such
appointments subject to confirmation by the City Council. Additionally, the Council has
established the same procedure, by precedent, for those appointments not specifically addressed
by ordinance.
It is therefore the purpose of this memorandum to recommend for Council confirmation the
following appointments to the positions indicated:
PLANNING COMMISSION
Mr Gary Wells (reappointment)
9709 N 108th E Ave
Term Ending 6/30/96
BOARD OF ADJUSTMENT
Mr Steve Barrett (reappointment)
8714 N 121 st E Ave
' Term Ending 6/30/96
Ms Terry Houdyshell (reappointment)
~ 9609 N 110th E Ave
Term Ending 6/30/96
Memorandum
Appointments
June 29, 1993
Page 2
PERSONNEL BOARD
Mr Don Carroll (Vacant)
7906 N 132nd E Ave
Term Ending 6/30/95
Mr Jack Green (new appointment)
303E 16th St
Term Ending 6/30/96
SALES TAX WATCHDOG COMMITTEE
Ms Billie Fulbright (Finance slot)
7885 N 119th E Ave
Term Ending 10/1/2007
Ms Vicki Tapp (Citizen-at-Large slot)
106 W 18th St
Term Ending 10/1/2007
LEGISLATIVE CONSORTIUM
Mr Bob Randolph
303E 14th St
Term Ending 6/30/94
INCOG BOARD OF DIRECTORS
Councilor Charles Bums
12005E 87th Pl N
Term Ending 6/30/94
Mr Rodney Ray (alternate)
City Manager
REGIONAL METROPOLITAN UTILITY AUTHORITY
Ms Sherry Bishop
City Treasurer
Term Ending 6/30/94
Memorandum
Appointments
June 29, 1993
Page 3
CAPITAL Il1~11PROVEMENTS COMMITTEE
Mr Mike Watson (replacing Enzbrenner)
11005E 96th Pl N
Term Ending 6/30/94
Mr Jim Ablett (replacing Kimball)
PO Box 26
Term Ending 6/30/94
Mr Ed Smith (replacing Motto)
Police Chief
Term concurrent with employment
Ms Mary Lou Barnhouse (replacing Gittelman)
City Councilor
Term Ending 6/30/94
Mr Bob Randolph (replacing Marlar)
Mayor
Term Ending 6/30/94
OWASSO ECONOMIC DEVELOPMENT AUTHORITY
Mr Alan Anderson (reappointment)
PO Box 1800
Term Ending 6/30/98
ANNEXATION COMMITTEE
Mr John Phillips (replacing Marlar)
City Councilor
Term Ending 66/30/94
Mr Ed Smith (replacing Motto)
Police Chief
Term concurrent with employment
METROPOLITAN ENVIRONMENTAL TRUST
Mr Rodney Ray
City Manager
Term Ending 6/30/94
i~
Memorandum
Appointments
Tune 29, 1993
Page 4
TRANSPORTATION POLICY COMMITTEE
Mr Charles Bums
City Councilor
Term Ending 6/30/94
Mr Steve Compton (alternate)
Assistant City Manager
TRANSPORTATION TECHNICAL COMMITTEE
Mr Rohn Munn
Engineering Staff
Term Ending 6/30/94
RECOMMENDATION:
I recommend Council confirmation of the above appointments.
ATTACIIMENTS•
1. List of Boards, Commissions, Trusts, Committees with current membership
OWASSO PLANNING COMMISSION
OWASSO, OKLAHOMA
MEMBERS STAFF SUPPORT
Gary Wells, Secretary Tim Rooney
9709 N 108th E Ave City Planner
Owasso, OK 74055
272-7136 Charlotte Brinlee, Recording Secretary
Term Expires: 6/30/93 Community Development Secretary
Ray Haynes, Chairperson
110E 24th Ct
Owasso, OK 74055
272-9884
Term Expires: 6/30/94
Pat Imbriano
12001E 83rd St N
Owasso, OK 74055
272-6663
Term Expires: 6/30/94
Charles Willey, Vice Chairperson
2401 N Birch
Owasso, OK 74055
272-1924
Term Expires: 6/30/95
Dewey Brown
10804E 99th St N
Owasso, OK 74055
(unlisted phone)
Term Expires: 6/30/95
This Commission meets on the third Thursday of each month at 7:00 p.m. at the Community
Center. Meetings last approximately two hours. Staff support is provided by the Community
Development Department.
This is aquasi-legislative commission whose function is to review and recommend to the City
Council actions relating to zoning, platting, subdivision construction, annexation, and other
related planning functions.
Members are appointed by the Mayor with City Council confirmation.
i~
OWASSO BOARD OF ADJUSTMENT
OWASSO, OKLAHOMA
n
I~
MEMBERS
Steve Barrett, Chairperson
8714 N 121st E Ave
Owasso, OK 74055
272-9687
Term Expires: 6/30/93
Terry Houdyshell, Secretary
9609 N 110th E Ave
Owasso, OK 74055
272-0451
Term Expires: 6/30/93
M O Eckel, Vice Chairperson
7515 N 122nd E Ave
Owasso, OK 74055
272-9205
Term Expires: 6/30/94
Gale Whitaker
7413 N 122nd E Ave
Owasso, OK 74055
272-1689
Term Expires: 6/30/95
Wayne Vines
7808 N 131st E Ave
Owasso, OK 74055
272-2750
Term Expires: 6/30/95
STAFF SUPPORT
Tim Rooney
City Planner
Charlotte Brinlee, Recording Secretary
Community Development Secretary
This Board meets on Wednesday at 4:00 p. m. as called by the Chairperson when there is
business to be addressed. The Board acts on all requests with regard to zoning variances and
exceptions. The meetings last approximately one hour, with an average of three to four
meetings a year. Meetings are held at the Community Center with staff support given by the
Community Development Department.
Members are appointed by the Mayor with City Council confirmation.
~;
OWASSO PERSONNEL BOARD
OWASSO, OKLAHOMA
HAIRPER
Rev Andy O'Kelly
PO Box 178
Owasso, OK 74055
272-2229 (work)
Term Expires: 6/30/92
MEMBERS
Frank Bruckner
12620E 86th St N
Owasso, OK 74055
272-0224 (work)
272-3407 (home)
Term Expires: 6/30/93
W C Carver
9703 N 110th E Ave
Owasso, OK 74055
272-3461
Term Expires: 6/30/94
This Board meets where there is business to be addressed relating to appeals of personnel
decisions. Meetings are called by the Chairperson when a petition from an employee is received
in thee City Clerk's office per the Personnel Policy Manual.
Meetings are held in the Council Chambers at the Community Center and last two to three
hours.
The members are appointed by the Mayor with Council confirmation.
OWASSO SALES TAX WATCHDOG COMMITTEE
MEMBERS
NEWS MEDIA -One Slot
Peggy Robinson
The Owasso Reporter
202 E Second Ave
Owasso, OK 74055
272-1155
OWASSO, OKLAHOMA
ECONOMIC DEVELOPMENT -One Slot
Tom Kimball
Kimball's Hardware
8301 N Mingo Valley Expy
Owasso, OK 74055
272-1146
~ RETAIL BUSINESS -Two Slots
Harold Merrill
9417 N 136th E Ave
Owasso, OK 74055
~ 272-7313
~ Bill Williams
Williams Refuse
1807 N Elm
Owasso, OK 74055
~ 272-7215
EDUCATION -Two Slots
Dan Siemens
Barnes Elementary School
202 E Broadway
Owasso, OK 74055
272-1153
Steve Holleman
Owasso Schools
101E 24th Ct
~ Owasso, OK 74055
272-9287 (h); 272-6274 (w)
RECREATION GROUPS -One Slot
Mike Nance
Owasso Soccer Club
8905 N 121 st E Ave
Owasso, OK 74055
272-3687
FINANCIAL INSTITUTIONS -One Slot
Open
BUILDERS -One Slot
Pat Woods
Pat Woods Construction
PO Box 3
Owasso, OK 74055
272-5177
SENIOR CITIZENS -Two Slots
John Leach
Baptist Retirement Center
7411 N 122nd E Ave
Owasso, OK 74055
272-5531
John Groth
801 N Dogwood
Owasso, OK 74055
272-5179
CITIZENS-AT-LARGE -Three Slots
Michael Philippi, Chairperson
8903 N 123rd E Ave
Owasso, OK 74055
622-8080 (w)
^
^
Citizens-at-Large cont.
Steve Barrett
8714 N 121 st E Ave
Owasso, OK 74055
272-9687
Open
SUPPORT STAFF
Rodney J Ray
City Manager
Sherry Bishop
City Treasurer
Steve Compton
Assistant City Manager
Marcia Boutwell, Secretary
Admin Asst to City Manager
This committee was formed following the 1988 tax extension bond election for the purpose of
maintaining a strong citizen participation effort throughout the life of the sales tax extension and
to insure the proper use of revenues generated. The committee meets on the second Monday
of January, April, July, and October at 7:00 p.m. in the Community Center. Meetings are
approximately two hours in length.
Duties of the committee consist of reviewing all financial records relating to the 1988 Sales Tax
Extension and acting as a public information liaison.
Members of the committee are appointed by the Mayor with Council confirmation for the life
of the sales tax extension. Legally the term of office is defined as "throughout the life of the
Sales Tax Extension or until resignation".
OWASSO CAPITAL IMPROVEMENTS COb~IMITTEE
FY 93-94
OWASSO, OKLAHOMA
MEMBERS
Patricia Marlar Jason Gittelman
306 N Birch 8709 N 124th E Ave
Owasso, OK 74055 Owasso, OK 74055
272-2115 272-9377
Frank Enzbrenner Ron Hughes
PO Box 350 12223E 91st St N
Owasso, OK 74055 Owasso, OK 74055
272-9581 272-5162
Doug Hightower Tom Kimball
310 N Elm 8301 N Mingo Valley Expwy
Owasso, OK 74055 Owasso, OK 74055
272-6976 (h); 835-2153 X2153 (w) 272-1146
Alan Anderson Rodney J Ray
PO Box 1800 PO Box 180
Owasso, OK 74055 Owasso, OK 74055
272-5301 272-2251
John Groth Cliff Motto
801 N Dogwood PO Box 180
Owasso, OK 74055 Owasso, OK 74055
272-5179 272-2244
Sherry Bishop Rohn Munn
PO Box 180 PO Box 180
Owasso, OK 74055 Owasso, OK 74055
272-2251 272-4959
Bob Allen Mike Augustine
PO Box 180 PO Box 180
Owasso, OK 74055 Owasso, OK 74055
272-5253 272-2251
•~.
~ 1 ~.
I^
i ~
i~
ii
Tim Rooney STAFF SUPPORT
PO Box 180
Owasso, OK 74055 Charlotte Brinlee, Secretary
272-2251 Community Development Secretary
Steve Compton, Chairperson
PO Box 180
Owasso, OK 74055
272-2251
This committee meets for three to four months in late winter and early spring to review Capital
requests and recommend action to the City Council. The committee also adopts a revised
Capital Improvements Plan each year for recommendation to the Council. Meetings last from
one to two hours.
Staff members and City Council membership on the committee is determined by virtue of their
position. Other members are appointed by the Mayor with Council confirmation.
II
OWASSO ECONOMIC DEVELOPMENT AUTHORITY
OWASSO, OKLAHOMA
MEMBERS
Michael Watson
11005E 96th P1 N
Owasso, OK 74055
272-3665 (h)
272-3180 (w)
Term Expires: 6/30/93
(Chamber representative)
Bob Randolph
303E 14th St
Owasso, OK 74055
272-2115
Term Expires: 6/30/94
(Council Representative)
Alan Anderson
PO Box 1800
Owasso, OK 74055
272-5048 (h)
272-5103 (w)
Term Expires: 6/30/93
Brenda Lawrence
11242 N 123rd E Ave
Owasso, OK 74055
371-2489 (h)
272-0809 (w)
Term Expires: 6/30/96
Tom Kimball, Chairperson
14931E 96th St N
Owasso, OK 74055
272-2519 (h)
272-1146 (w)
Term Expires: 6/30/96
Bill Retherford
8545E 41st St
Tulsa, OK 74145
663-1414 (w)
Term Expires: 6/30/97
STAFF SUPPORT
Frank Enzbrenner, Vice Chairperson
18184E 94th St N
Owasso, OK 74055
272-1493 (h)
272-9581 (w)
Term Expires: 6/30/94
Steve Compton
Assistant City Manager
Charlotte Brinlee, Secretary
Community Development Secretary
Sherry Bishop
City Treasurer
Rodney Ray
City Manager
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This Authority meets on the second Wednesday of each month at noon in the Conference Room
at City Hall. Meetings last approximately one hour.
The duties of this Authority are to plan, implement and promote projects and programs that will
directly benefit the economic well being of the community.
Members are appointed by the Mayor with City Council Confirmation.
1
OWASSO ANNEXATION COMMITTEE
OWASSO, OKLAHOMA
MEMBERS
Ray Haynes Rohn Munn
Planning Commission Project Manager
110E 24th Ct 301 S Cedar
272-9884 272-4959
Charles Willey
Planning Commission
2401 N Birch
272-1924
Charles Nicholson
Wastewater Treatment Plant
207 S Cedar
272-4338
Dale Johnson
Owasso Public Schools
1501 N Ash
272-5367
Patricia Marlar
City Council
306 N Birch
272-2115
Bob Randolph
City Council
303E 14th St
272-2531
Bob Allen
Owasso Fire Chief
207 S Cedar
272-5253
Terry Laflin
Owasso Acting Police Chief
101 N Main
272-2244
STAFF SUPPORT
Charlotte Brinlee, Secretary
Community Development Secretary
Mike Augustine
OPWA Director
207 S Cedar
272-2251
Rodney Ray
City Manager
207 S Cedar
272-2251
Steve Compton
Assistant City Manager
207 S Cedar
272-2251
Tim Rooney, Chairperson
City Planner
207 S Cedar
272-2251
Ron Cates
City Attorney
Suite 680, Parkcentre
525 S Main
Tulsa, OK 74103
582-7447
' This Committee meets as needed to review annexation requests and recommends action to the
Planning Commission and City Council based on the City's annexation criteria.
Meetings are generally held at 5:30 p.m. at the Community Center. Terms are not specified;
however, most members serve by virtue of another office or authority.
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INDIVIDIIAL COMMITTEE APPOINTMENTS
OWASSO, OKLAHOMA
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INDIAN NATIONS COIINCIL OF GOVERNMENT - INCOG
Patricia Marlar
Mayor
Rodney Ray, Alternate
City Manager
Appointed by the Mayor with Council confirmation to a one year
term expiring on June 30, 1993.
Meetings are held once a month on the second Wednesday at 3:00
p.m. at the Tulsa City-Council Library and last two hours.
This is a regional council of local governments involved with
planning functions and Federal grant review functions.
REGIONAL METROPOLITAN IITILITY AIITHORITY (RMIIA)
Mike Augustine
O.P.W.A. Director
Sherry Bishop
City Treasurer
Appointed by the Mayor with Council confirmation to a one year
term expiring on June 30, 1993.
Meetings are held quarterly. Meetings are on the fourth Tuesday
at 8:30 a.m. at the Tulsa City-County Library and last one hour.
This is a Public Trust of area cities emphasizing sewer planning
and operations.
NORTHEAST OKLAHOMA REGIONAL SOLD WASTE AIITHORITY
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Mr. Rodney J. Ray
City Manager
Appointed by the Mayor with Council confirmation. No term
specified in the Trust indenture.
The meetings are held monthly on the second Tuesday of each month
at 10:00 a.m. and last approximately two hours.
This Authority will plan, develop, implement and operate a
regional solid waste program.
TIILSA METROPOLITAN AREA TRANSPORTATION AIITHORITY - POLICY
COMMITTEE
Patricia Marlar
Mayor
Steve Compton, Alternate
Community Development
Appointed by the Mayor with Council confirmation to a one year
term expiring on June 30, 1993.
Meetings are held on the second Wednesday of each month at 3.:30
p.m. in the City Hall of the City of Tulsa and last one and one-
half hours.
This Authority is a regional transportation planning organisation
emphasizing long range highway and street systems.
TIILSA METROPOLITAN AREA TRANSPORTATION AIITHORITY - TECHNICAL
COMMITTEE
Rodney J. Ray
Appointed by the Mayor with Council confirmation to a one mar
term expiring on June 30, 1993.
Meetings are held at 10:30 a.m. on the second Wednesday of etach
month on the 11th floor at Tulsa City Hall. Meetings lastc~ne
and one-half hours.
This is the technical advisory group for the TMATS policy
committee.
INCOG LEGISLATIVE CONSORTIUM
Patricia Marlar
Mayor
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MEMOR~vnuM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST TO APPROVE COMMERCIAL REFUSE RATES
ESTABLISHED BY THE OWASSO PUBLIC WORKS AUTHORITY
' DATE: June 30, 1993
' BACKGROUND:
The City of Owasso has leased to the Owasso Public Works Authority all assets of the water,
wastewater and refuse systems. In conjunction with that lease (6/12/73), the Trust is empowered
with the authority to establish rates for customers of its systems, provided however that the City
' Council must approve such rates when established.
~ The City of Owasso began "contracting out" its commercial refuse service in 1986. At that time
a competitive bidding process was conducted to determine which vendor would be selected to
provide the desired services. Waste Management, Inc was the successful bidder and pursuant
to that process, they were awarded a contract that provided for an annual renegotiation of fees
~ and extension of the contract. The commercial refuse contract with Waste Management, Inc was
extended six times (July 1, 1987 thru July 1, 1992) for a total contract period of seven years.
During that seven years, the City received cost increases for the service in five of the contract
extensions. Each time the cost to the City was increased, a corresponding rate increase was
passed on to our customers.
~ During the early part of this year, the City solicited bids for commercial refuse service based
on specifications developed by the staff. On June 15, 1993, the Council awarded a contract to
' BFI, Inc as the lowest and best bidder. Staff review of the successful bid indicates that the
charges to the City for the service specified will be reduced by 22.6% under the new contract.
' While there has been some debate regarding what the response should be to the reduced charges,
I determined that a proper course of action would be to propose a rate reduction for our
customers. The FY 1993-94 budget proposal included assumptions relating to a rate reduction
' for commercial refuse customers. That proposal was made even though the OPWA "bottom
line" has not met projections over the past eighteen months and even though we now have the
additional burden of debt service on a recently acquired water/wastewater loan. Such payments
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Memorandum
Commercial Refuse Rates
June 30, 1993
Page 2
are requiring a more than expected contribution from the operating fund due to lower than
projected water sales.
After deliberations relating to the wisdom of the refuse rate reduction in light of the less than
' expected overall OPWA performance, it was decided that a partial reduction in customer rates
would be recommended, with the OPWA retaining the remaining portion of the savings to be
placed in reserve for use as a funding source for equipment replacement. The decision to seek
such a rate reduction was made over some strong arguments against such a recommendation
from some Councilors, business owners and staff, all of whom are concerned about our ability
to meet program goals and the inevitability of those rates going back up in the next three years.
,~ However, it was my decision to seek the reduction and have a public discussion of the issue.
Therefore, the staff has developed a rate schedule for commercial refuse customers that returns
68.87% of the savings to the customer, retains 31.13% of the savings for the reserves of the
OPWA and retains the same level of gross profit for the OPWA in terms of dollars (so as to
avoid a reduction in revenue to the OPWA). The rate plan proposed returns $27,396 to the
t customers of the system and retains $12,384 for the reserve. Based on the proposed rate
schedule, the total rate reduction to customers is 11.42%. Due to a reduction in the estimated
gross receipts (from $217,596 to $190,200), it is not prudent from a business point of view to
offer a full 22.6 % reduction unless the Council is prepared to reduce services to cover the
corresponding IQss_ of revenue. By offering a fu1122.6% reduction, the City would actually lose
$9,396 compared to last year's revenue from the commercial refuse. The loss of $9,396 would
~ go directly to the bottom line of the OPWA, thus increasing our concern for the fund's
performance.
As an example of what the retained savings will mean to the City, please note that the portion
of the savings retained by the OPWA under the proposed rate sch.~.d~~1P ($12,384) would fund
a new residential refuse truck every 8.5 years, or fund 4% of the debt service each year.
Additionally, the retained earnings will provide a hedge against future rate increases.
Historically, new contracts are often "low-balled" in order to "buy" the business with a long
term strategy of gaining rate increases in the renegotiation of annual extensions. While the staff
position is to not allow such strategies, it is difficult to maintain a "no rate increase" negotiating
position in the light of documented cost increases submitted by the contractor.
PROPOSED RATE STRUCTURE:
Based on the cost of service from BFI, the staff has developed a rate schedule that acxomplishes
the return of 68.87% of the cost savings to Owasso businesses. However, it should. be noted
that our rate schedule has, for several years, placed the majority of the burden on the biggest
user and in some cases did not even cover the cost of service to the smaller user (in 19~' 7 it cost
the OPWA $5.00 more to provide service to a two-yard, once per week customer than it
~~
Memorandum
Commercial Refuse Rates
June 30, 1993
Page 3
collected from that customer). Such a practice is discriminatory, arbitrary, ~ counter to the
' City's philosophy of "user pays" . The rate schedule herein proposed includes ~ least a 5 % rate
reduction for every customer and ranges up to a 19.65 % reduction for some customers who had
previously paid an inordinant share of the cost and provided most of the system's profit for the
past seven years. For the past six years, the Council and staff have made sal changes each
year in an effort to bring some equity to the rate system we inherited. 'Tl~ pr~osed new
schedule represents a final action to provide fairness in those rates. Under this rate plan, each
~ customer will pay an equal amount of the cost for disposal and collection, bad on ;heir use of
the service. As noted above, the down side of that philosophy is that the r~ Le, actions will
not be evenly divided between all users. Conversely, the smaller user has b~ ~ asidized for
the past seven years, therefore it is only fair that the rates be equalized and ~- ;e structure
begin to reflect that equity at this point.
Attachment "A" to OPWA Resolution #~93-03 indicates the proposed rate strut ;compared
to the current rate structure, with the dollar and % of reduction shown for eacr of service.
RECOMIYIENDATION:
' Pursuant to Section 17-128 of the Owasso Municipal Code of Ordinances, the s =ommends
Council adoption of Resolution #93-08 approving rates established for comme ;fuse users
by the Owasso Public Works Authority, and establishing an effective date.
' ATTACHMENTS:
1. Resolution #93-08
2, OPWA Resolution #93-03
3. Excerpt from Municipal Code, Section 17-218
4. Memorandum dated June 10, 1993 - re: Contract Award
5. Notice posted in five public places
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO 93-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, APPROVING RATES TO BE CHARGID FOR THE
PROVISION OF NECESSARY REFUSE COLLECTION AND DISPOSAL
SERVICE TO COD~IlVLIItCIAIJINDUSTRIAL REFUSE GENERATORS,
AND ESTABLISHING AN EFFECTIVE DATE, .AS ESTABLISHID BY
THE OWASSO PUBLIC WORKS AUTHORITY.
BE IT RESOLVID BY THE CITY COUNCII, OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
SECTION ONE: From and after the effective date as hereinafter set forth, the charges
established by OPWA Resolution #93-03 for commercial refuse service
are approved and authorized by the approval of this resolution.
SECTION TWO: The rates hereby approved shall apply for service provided on and after
the first day of August, 1993.
DATID this 6th day of July, 1993.
OWASSO CITY COUNCIL
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by
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
Bob Randolph, Mayor
OWASSO PUBLIC WORKS AUTHORITY
OPWA RESOLUTION NO 93-03
A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY
ADOPTING RATES TO BE CHARGID FOR THE PROVISION OF
NECESSARY REFUSE COLLECTION AND DISPOSAL SERVICE TO
COMMERCIAL/INDUSTRIAL REFUSE GENERATORS, AND
ESTABLISHING AN EFFECTIVE DATE.
by
BE IT RESOLVID BY THE OWASSO PUBLIC WORKS AUTHORITY THAT:
SECTION ONE: From and after the effective date as hereinafter set forth, the charges by
the Owasso Public Works Authority to its customers for commercial
- refuse service are as described on Attachment "A", adopted and
incorporated as such by reference herein.
SECTION TWO: The rates hereby adopted shall apply for service provided on and after the
first day of August, 1993.
DATID this 6th day of July, 1993.
ATTEST:
Marcia Boutwell, Secretary
APPROVID AS TO FORM:
Ronald D Cates, Authority Attorney
OWASSO PUBLIC WORKS AUTHORITY
Bob Randolph, Chairperson
ATTACffiVIENT "A"
~o
RESOLUTION #93-08
COMNiIItCIAL REFUSE COLLECTION & DISPOSAL
Rate Schedule
Container
Size Weekly
Pickup Current
Rate Rate
Effective
8/ 1/93 Amount
Difference Percentage
Difference
2 yazd 1 36.00 34.00 (2.00) -5.56 %
2 67.00 63.00 (4.00) -5.97 %
3 92.00 87.00 (5.00) -5.43 %
3 yazd 1 48.00 45.00 (3.00) -6.25
2 84.00 79.00 (5.00) -5.95 %
3 100.00 95.00 (5.00) -5.00
4 yazd 1 56.00 52.00 (4.00) -7.14
2 104.00 94.00 (10.00) -9.62 %
3 132.00 125.00 (7.00) -5.30%
6 yazd 1 72.00 67.00 (5.00) -6.94 %
2 136.00 118.00 (18.00) -13.24
3 195.00 168.00 (27.00) -13.85 %
8 yazd 1 98.00 79.00 (19.00) -19.39
2 173.00 139.00 (34.00) -19.56 %
3 236.00 198.00 (38.00) -16.10%
Sec. l 7-217
SECTION 17-217
ION
No person, firm or corporation shall be permitted to engage, and it is unlawful
for any person, firm or corporation to engage, in the hauling and disposal or collecting
of trash, rubbish, or garbage, for hire or a fee, within the corporate limits of the city
without first being so designated and permitted so to do by the city council of the city.
(Prior Code, Sec. 9-17)
SECTION 17-218 TRASH
COLLECTION FEES
^ A. The city council of the city is authorized, by resolution at such time as it
may deem proper and expedient, to set uniform fees and charges for the collection of
' trash, rubbish and ref~~se; to regulate the collection of such fees, and to add such
charges to statements of water charges. Publication of the fixing, setting or changing
of fees and charges, and of regulations pertaining to the collection of trash, garbage,
rubbish and refuse, by posting notices in five (5) public places, for seven (7) days, shall
be deemed satisfactory notice to any person of such resolution, regulation, setting,
fixing or changing fees or charges.
' B. If and when the city engages in the business of collection of trash, refuse,
rubbish and garbage, the city may require a deposit of each user in an amount as may be
determined by the city council, and any unpaid bill shall be a lien against the property
served until same shall have been paid in full. (Prior Code, Sec. 9-17)
SECTION 17-219 PENALTY.
' Any person or persons, firm or corporation who violates any provision of this
chapter or who fails to provide the necessary garbage receptacles as therein required
shall be deemed guilty of a misdemeanor, and upon conviction shall be fined as provided
in Section I-108 of this code, including costs for each offense; and each day's
continuance or failure to comply therewith shall constitute a separate and distinct
offense for each of the days. (Prior Code, Sec. 9-19)
ARTICLE B
WASTE COLLECTORS LICENSES, REGULATION
SECTION 17-231 DEFINITIONS.
As used in this article, and any rules and regulations promulgated hereunder, the
following terms shall have the following meanings:
"~ I. "Collectable residential solid waste" means solid waste except non-
collectable solid waste, generated from any unit used as a place of habitation with
facilities for living, sleeping, cooking and eating;
2. "Commercial solid waste" means all solid waste emanting from all units
having zoning classification other than low or medium intensity residential uses;
3. "Commercial waste collector" means any person who collects, removes, or
transports commercial solid waste as defined herein;
(1991 Supplement) Page 17-II
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Q P~('O Y ~CQ
`P to ~~s~~~
MEIIZOREiNDUM
TO: THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
FROM: MII~E KNEBEL
SUBJECT: AWARD OF COMMERCIAL REFUSE CONTRACT
DATE: June 10, 1993
BACKGROUND:
The Trustees, at the December 5, 1992 meeting, authorized staff to develop bid documents for
the commercial refuse collection service. Staff generated a bid proposal packet which consisted
of a Notice To Bidders, Specifications, Statement of Bidders Qualifications, Bid Form, Bid
Affidavit and Contract. This packet was presented to the Trustees at the January 19, 1993
meeting. The Trustees approved the bid proposal packet and authorized staff to solicit bids for
commercial refuse collection.
Staff advertised for bids according to the City of Owasso's and state requirements. Along with
the advertisement, staff mailed bid packets to the following companies:
' Waste Management Co. American Waste Control, Inc.
P.O. Box 461 1222 W. 37th Pl.
~ Tulsa, OK Tulsa, OK
National Waste BFI Waste Systems
6834 N. Peoria Ave. 1616 N. Pittsburgh
Tulsa, OK Tulsa, OK
Freeman's Waste Management SB Refuse Co.
3508 E. Admiral Pl. 1340 N. 75th E. Ave.
Tulsa, OK Tulsa, OK
Alan's Containers Collins Trash Service
P.O. Box 691970 1928 N. Sheridan
Tulsa, OK Tulsa, OK
Staff conducted the bid opening on February 16, 1993, at City Hall, and opened two bids: one
from Browning-Ferris Industries Waste Systems and the other from Waste Management of Tulsa,
Inc.
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BIDDER IlV)F'ORMATION•
BFI Waste Systems has been in the refuse collection business for 24 years and owns and
operates the BFI Broken Arrow Landfill located at 51st Street South and 214th East Avenue.
The company has honored all contracts and currently has similar commercial collections
contracts with the following cities: Shawnee, Cushing, Chandler and the Village. The company
also offers a variety of refuse collection and hauling for the Tulsa metropolitan area.
Waste Management, Inc. has been engaged in refuse collection for 13 years as an Oklahoma
corporation and owns and operates the Quarry Landfill which is located at 4041 North 141st East
Avenue. Waste Management currently has a contract with the City of Owasso for commercial
refuse collection and has municipal contracts with the cities of Sapulpa and Sperry for exclusive
residential and commercial hauling. They provide a variety of collection and hauling services
for the Tulsa metropolitan area.
Both bidders also supplied other requested information which included but was not limited to a
' list of references and other vendor qualifications. This information revealed ,equally competent
vendors for this type of service.
Although Waste Management of Tulsa, Inc. offered, without solicitation, a superfund
indemnification which agrees to indemnify, defend and hold harmless the City of Owasso from
liability (including attorneys fee) for removal and remedial actions under the Comprehensive
~ Environmental Response Compensation and Liability Act of 1980 (also known as Superfund) or
comparable state law incurred as the result of the disposal under the Service Agreement, it is
the staff belief that the City's contract specification requiring $5,000,000 comprehensive liability
insurance would guarantee proper disposal of the refuse materials received from the Owasso
area.
BID INFORMATION:
Staff used the current commercial refuse cost, Waste Management's bid, and BFI Waste
Systems' bid to compile several tables on the following pages to:
1. Compare the current contract monthly ner unit cost with the two submitted bids,
2. Show current monthly service usage and actual cost per use,
3. Compare Waste Management's and BFI's bid tabulations for projected monthlyservice
usage and costs.
Please note that during the review process, it was determined that additional information should
have been required in the original bid proposal. Staff subsequently requested an addendum from
Waste Management and BFI Waste Systems for (1) rental and haul fees for roll-off containers
in the 20 cubic yard to 60 cubic yard range, (2) cost of additional hauls for the 2, 4, 6 and 8
yard containers, and (3) an agreement pertaining to current commercial refuse compactor leases
and new customer lease agreements for compactors. Both companies forwarded satisfactory
written responses that are incorporated as part of this memo.
2
TABLE I
COMPARISON OF iJNIT COSTS FOR CURRENT AND BID CONTRACTS
NUMBER OF CURRENT BFI WASTE WASTE
CONTAINER PICK UPS CONTRACT SYSTEMS MGMT
SIZE PER WEEK COST BID BID
1 $32 $27 $29
2 YARD 2 $60 $48 $62
3 $72 $69 $86
1 $42 $31 $33
3 YARD 2 $68 $55 $67
3 $88 $80 $90
1 $48 $35 $41
4 YARD 2 $79 $63 $67
3 $101 $91 $89
1 $65 $45 $50
6 YARD 2 $106 $79 $75
3 $136 $113 $104
1 $84 $53 $b0
8 YARD 2 $137 $93 S88
3 $176 $133 $121
Comments: The table compares the City's monthly container (unit)
costs under the current commercial refuse contract and
the two bids for next year's contract. It is interesting to
note that BFI Waste Systems' bid proposes a lower cost
than Waste Management's bid for ten out of the fifteen
individual container/weekly pick-up rate categories.
BFI's bid also seems to follow a more logical cost
progression for volume actually picked up and the number
of trips necessary to provide the requested service.
(Notice Waste Management's bid for 3 and 4 yard
containers picked up two and three times a week.)
3
C;17RRENT MONTffi.Y COMMERCIAL REFUSE COST
NUMBER OF NUMBER OF Ci1RRF.NT TOTAL
CONTAINER PICKUPS CONTAINER CONTRACT MONTffi.Y
SIZE PER WEEK ACCOUNTS UNIT COST COST
1 28 $32 $896
2 2 6 $60 $360
3 5 $77 $385
1 11 $42 $462
3 2 12 $68 $816
3 4 $88 $352
1 14 $48 $672
4 2 5 $79 $395
3 6 $101 $606
1 8 $65 $520
6 2 5 $106 $530
3 6 $136 $816
1 1 $84 $84
8 2 7 $137 $959
3 36 $176 $6,336
TOTALS 154 $14,189
Comments: This table shows current monthly costs incurred to
provide commercial refuse service for the variety of
requested refuse containers and pick-up rates. Any shift
in the service requested by customers could dramatically
change the overall cost of service. (Notice the large
proportion of 8 yard containers picked up three times a
week and smaller containers picked up only once a week. )
A
TABLES III & IV
BROWNINGFERRIS & WASTE MANAGIIVIENT BID TABULATION
NUMBER OF NUMBER OF B: BID ': V'I'AL.
CONTAINER PICKiJPS CONTAINER II'I` < 1~fO1~TIIL~Y'
SIZE PER WEEK ACCOUNTS ~ € >: Ct)S°I` . ;`
1 28 $27 $756
2 2 6 $48 $288
3 5 $69 $345
1 11 $31 $341
3 2 12 $55 $660
3 4 $80 $320
1 14 $35 $490
4 2 5 $63 $315
3 6 $91 $546
1 8 $45 $360
6 2 5 $79 $395
3 6 $113 $678
1 1 $53 $53
8 2 7 $93 $651
3 36 $133 $4,788
TOTALS 154 $14,98fi
NUMBER OF NUMBER OF WC BIII 'I~3TAI~;
CONTAINER PICKUPS CONTAINER ' Z,~ITT ! MCl~NTIiLi~ `>
SIZE PER WEEK ACCOUNTS LOST : COST
1 28 $29 $812
2 2 6 $62 $372
3 5 $86 $430
1 11 $33 $363
3 2 12 $67 $804
3 4 $90 $360
1 14 $41 $574
4 2 5 $67 $335
3 6 $89 $534
1 8 $50 $400
6 2 5 $75 $375
3 6 $104 $624
1 1 $60 $60
8 2 7 $88 $616
3 36 $121 $4,356
TOTALS 154 $11,415
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TABLE V
PERIODIC EXTRA PICK-UP COST
CONTAINER
SIZE CURREN'T'
UNIT
COST BFI WASTE
SYSTEMS
BID WASTE
MGMT
BID
2 $6 $7 $4
3 $8 $8 $6
4 $10 $9 $10
6 $16 $11 $13
8 $20 $13 $16
Comments: This table shows the rates for the previously mentioned
fee for extra pick-ups when requested. The "current unit
cost" column lists costs that were not established through
the previous contract. These were "pass through" cost
items charged by Waste Management as needed. BFI and
WMC supplied the addendum as requested and it
provided the costs shown in the last two columns.
TABLE VI
ROLL-OFF CONTAINER COST PER HAUL
CONTAINER
SIZE CLTJ[~RENT
UNIT
COST BFI WASTE
SYSTEMS
BID WASTE
MGMT
BID
20 yard n/a $125 $120
30 yard $165 $148 $145
42/40 yard n/a $185 $189
Comments: The roll-off containers are used almost exclusively by the
Owasso Recycle Center, Owasso Convenience Station,
and demolition/construction contractors. BFI Waste
Systems will provide roll-off containers for $50.00 per
month rental and charge a $40.00 delivery fee and Waste
Management quoted a $45.00 per month rental fee for the
42 yard roll-off container.
SUMMARY:
' The bids from these two firms exemplify the intent of the competitive bidding process. Waste
Management of Tulsa, Inc. and BFI Waste Systems have submitted very competitive bids for
' commercial refuse collection, extra pickup charges and roll-off container costs per haul. Both
companies and their representatives were very cooperative during the bid process and are
actively interested in working with the City of Owasso. In reviewing the bid information, the
only apparent differences were the costs of services. As was shown in TABLE I, BFI Waste
Systems was more consistent with their billing structure and had lower costs of service for ten
of the fifteen major collection categories. Analysis of the total bid, through the use of tabulation
TABLES III & IV, shows a projected cost difference between bids of $29.00 per month with
~ BFI Waste Systems as the low bidder.
RECONIMEIViENDATION:
Staff recommends that the Trustees award the commercial refuse collection contract to BFI
Waste Systems per the submitted bid documents and per Attachment "A" Bid Tabulation.
7
EDIT "A"
NEW CONIlVIIItCIAL REFUSE RATES FOR THE CITY OF OWASSO
CONTAINER
SIZE NUMBER OF
PICK-UPS AMOUNT
PER MONTH
2 yard 1 per week $27
2 yard 2 per week $48
2 yard 3 per week $69
3 yard 1 per week $31
3 yard 2 per week $55
3 yard 3 per week $ 80
4 yard 1 per week $35
4 yard 2 per week $63
4 yard 3 per week $91
6 yard 1 per week $45
6 yard, 2 per week $79
6 yard 3 per week $113
8 yard 1 per week $53
8 yard 2 per week $93
8 yard 3 per week $133
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ERHIBTT "An
PART TWO
EXTRA PICK-UP COST
i^
CONTAINER
SIZE BFI
NEW
CONTRACT
2 $7
3 $8
4 $9
6 $11
8 $13
ROLL-OFF CONTAINER COST PER HAUL
CONTAINER
SIZE BFI
NEW
CONTRACT
20 yard $125
30 yard $148
42 yard $185
Note: 1) Roll-off containers will be rented for $50.00 per month with a $40.00 per container
delivery charge (except for 4 "rent free" thirty yard containers at the Owasso Recycle
Center with additional units at $30 per month).
2) The need for compactors will addressed on an "as needed" basis as the use of a
compactor requires equipment and set-up specific to a particular job.
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PUBLIC NOTICE
IN ACCORDANCE WITH PART 17, CHAPTER 2, SECTION 17-218 OF THE WA
MUNICIPAL CODE OF ORDINANCES, NOTICE IS HEREBY GIVEN TO THE PUBLIC
THAT THE OWASSO CITY COUNCII, WII,L CONSIDER ACTION RELATING TO THE
"FIIGNG, SETTING OR CHANGING OF FEES AND CHARGES ....PERTAINING TO THE
COLLECTION AND DISPOSAL OF COMMERCIAL REFUSE.... " ON JULY 6, 1993 AT
7:00 P.M. IN THE COUNCIL CHAMBERS OF THE OWASSO CObIlViLTNTTY CENTER
LOCATID AT 301 SOUTH CEDAR, OWASSO, OKLAHOMA.
Posted this 30th day of June, 1993 in the following public places:
Owasso City Hall (lobby)
Owasso Community Center (lobby)
Owasso Recreation Center (lobby)
Owasso Police Department (lobby)
Owasso Recycle Center (office window)
MEMORAI~TDUM
~ TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: CHIEF EDWARD L. SMITH
SUBJECT: PURCHASE OF POLICE PATROL VEHICLES
DATE: JUNE 29, 1993
BACKGROUND•
On 6/15/93, the Owasso City Council approved the Fiscal Year 1993-1994 Police Budget which
included funds for the purchase of four 1993 Chevrolet Caprice police package vehicles. It is
now our desire to seek council approval for purchase of those vehicles.
If approved, the acquisition of these new patrol cars will allow us to update our fleet of 20 patrol
vehicles and to replace four of those vehicles which have high mileage and have proven to be
more costly to maintain. A detailed analysis is currently being conducted to determine which
vehicles are in the most need of replacement based on mileage, repair cost records and overall
cosmetic appearance.
Council approval will also allow the department to continue its home storage program, which
is based on the theory of one officer to one patrol car. Historically, the home storage program
was established for the following reasons:
A - To increase the number of available units for immediate response when officers are called
~'° out on short notice to major crime scenes and/or immediate calls for assistance.
~~
B - To maintain an increased appearance of "police presence" to the community.
C - To allow patrol officers to relieve previous shift officers in their respective districts without
having to report to the station to pick up an assigned fleet unit.
~ D - To improve the overall maintenance and reliability of patrol cars by placing the
responsibility for personal care and scheduled maintenance on the officers assigned to a
particular unit.
PATROL VEHICLE PURCHASE
JUNE 29, 1993
PAGE TWO
A recent study of the police department vehicle fleet shows that 6 of the 20 marked patrol units
have over 140,000 miles on them, with one vehicle in excess of 240,000 miles.
A recent survey conducted by the Michigan State Police shows that most agencies take their
vehicle out of service somewhere between 60,000 and 100,000 miles. The survey also states
that at extreme ends of the mileage spectrum some departments run cars only to 45,000 and
others up to 150,000. Another study performed by Michael J. Foster of Energy Forum Inc.
with respect to cost analysis on Police vehicles, shows that a police vehicle is basically worn out
at 90,000 to 100,000 and the costs of prolonging its life cannot be justified.
A fleet management program is being developed within the Police Department to track vehicle
operating and maintenance costs so that we can determine the best replacement point for a
vehicle. Life cycle methods and cost saving practices will also be implemented as a result of
the fleet management program, which we hope to have automated at some point in the future.
COST•
The cost fora 1993 Chevrolet Caprice Police Package vehicle is based on a state bid in the
amount of $13,100, with the purchase of four of these vehicles totalling $52,400.
RECOMMENDATION:
Staff will recommend Council approval of the expenditure of $52,400 to Larry Spencer
Chevrolet for the purchase of four Chevrolet Caprice automobiles. Such expenditure pursuant
to a competitive bid process conducted by the State of Oklahoma and awarded as Contract #
SW31035.
MEMORANDUM
TO: RODNEY RAY, CITY MANAGER
FROM: BOB ALLEN, FIRE CHIEF
SUBJECT: REQUEST TO PURCHASE A NEW WATER TANKER
DATE: June 29, 1993
BACKGROUND
1
1
1
During the last two weeks, the Fire Department conducted two bid openings. One was for the new
water tanker, the other one was for the new central fire station.
At this time, it appears that the bids submitted for the central fire station are higher than expected.
After conferring with Jim Graber, our architect, we concluded that the bids being more than
expected were due to several reasons. The price of materials has increased greatly, the site grading
was far greater than anticipated, and the concrete paving was higher. Mr. Graber and I are
reviewing the bids, and discussing alternatives to reduce the cost and still maintain an effective
facility. After our review is completed, we will forward our recommendations to your office
immediately.
We received two bids for the water tanker. They were from Servo Tank and Tom Conway Tanks.
Servo Tank Company was the only bid that was within the funds budgeted. Servo base bid was
$60,975.00 and Tom Conway was $72,000.00.
In the bid specification, we requested a base bid for the chassis and water tank. Also, we requested
bidding on optional equipment. The reason for the separation in price is that larger companies have
the capabilities of buying equipment needed for the water tank at considerably less cost than we can.
This process allows us to obtain more equipment for less money.
The following is a breakdown of items bid, the cost of each item and our recommendation to
purchase:
1V~MORANnuM
REQUEST TO PURCHASE WATER TANKER
June 29, 1993
Page 2
1. Chassis & Water Tank (Base Bid)
2. Intersection Lights
3. Halogen Whelen L/R Front Scene Lights
4. David Clark Headset System
COST
$60,975.00
$ 265.00
$ 450.00
$ 1,950.00
5. Fenderettes and Wheel Well Liners w/Compartments $ 1,000.00
6 Overlay Fuel Tank w/ Diamond Plate
7. Overlay Batteries w/ Diamond Plate
$ 375.00
$ 375.00
TOTAL $65,390.00
Due to the cost quoted on the optional equipment, we recommend items 1, 3, 4 and 5 be approved
for purchase. These items are necessary because of scene and/or firefighter safety. We anticipate
delivery of the water tanker within six (6) months.
RECOMMENDATION
We recommend the Council award the bid for purchasing a water tanker to Semo Tank, including
options 3, 4 and 5 for a total of $64,375.00.
ATTACHMENTS
1. Bid from Semo Tank
2. Semo Tank Warranty
3. Bid Tabulation
CITY OF OWASSO
207 South Cedar
PO Box 180
Owasso, Oklahoma 74055
(918) 272-2251
BID DOCUMENTATION
Opening Date: 6/17/93
Council Approval•
Item: Fire Dept Tanker
Number of Bids: 2
Bids Opened By: Marcia Boutwell
Witness: Bob Allen
Witness: Lowell Thompson
Bidders
Servo Tank & Supply, Perryville, MO
Amount of Bid
$60,975.00
Tom Conway Truck & Equip, St Charles, MO $45,550.00*
*Chassis not included
Bid for Chassis- Chevrolet
- Ford
' Certification:
I, Marcia Boutwell, Owasso City Clerk,
do hereby certify that, to the best of
my knowledge, this Bid Documentation is
true and correct.
~ Signature•
Date : ~ - /'~'- ~ 3
~~~
$25,990.00
$25,462.00
(SEPL)
BID PROPOSAL - SUBNIITTAL PAGE
One (1) Fire Department Water Tanker
TOTAL LUMP SUM BID FOR PURCHASE OF EQUIPMENT ~_ (0 D- 9 7c~ . !~D
I hereby acknowledge that I have read the specifications and that I am legally bound by
the statements on the Bid Proposal -Submittal Pages.
Title
Address
~„ ~o /~
C 3~~ Sv ~- ~s~~~
i~
BID OPENING: JiTNE 17, 1993 X2:00 p.m.
. -,
NON COLLUSION BID AFFIDAVIT
STATE OF MISSOURI )
ss
COUNTY OF PERRY )
GLENN McCALLISTER , of lawful age, being first duly sworn, on
oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant
further states that the bidder has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with
State, County, or City officials or employees as to quantity, quality, or price in prospective
contract, or any discussions between bidder and any State, County, or City official concerning
exchange of money or other thing of value for special consideration in the letting of a contract.
Name:Q~G~iU ~~~/L/ S/
signature
Subscribed and sworn before me this 9Tx day of JUNE 199 3 .
l
Notary Public
My Commission Expires:
10/4/93
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL
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NON COLLUSION IlWOICE AFFIDAVIT
STATE OF MISSOURI )
ss
COUNTY OF PERRY )
The undersigned person, of lawful age, being first duly sworn, on oath says that this
invoice is true and correct and the (s)he is authorized to submit the invoice pursuant to a contract
or purchase order. Affiant further states that the (work, services or materials) as shown by this
invoice have been (completed or supplied) in accordance with the plans, specifications, orders,
requests or contract furnished or executed by the affiant. Affiant further states that (s)he has
made no payment directly or indirectly to any elected official, officer or employee of the
municipality /authority or money or any other thing of value to obtain payment of the invoice
or procure the contract or purchase order pursuant to which an invoice is submitted.
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Print or Type Name of Contractor or Vendor
Signature
~L~'~//l1 f'~~~~LL./S%~/~ Sr~c,ES IYI~~h9~i'~'I~
Print or Type Name and Title
Subscribed and sworn before me this 9TH day of JUNE , 199 3 .
~ My Commission Expires:
10/4/93
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r~a~rrnors
TO: Rodney Ray, City ~iana~er
FROM: Bob Allen, Fire Chief
SUBJECT: Request to purchase a new Water Tanker
DATE: June 29, 1993
During the last two weeks the Fire Dep~~ tears conducted two Bid
openings. One was for the new Water Tanker, the other one was for
the new Central Fire Stati'non
At this tai, ~ , it appearsfit'~ Bids submitted fo v tie `.,Central Fire
Station hi~he~ than expected. After `~ ~ with Jim
Graber, our architect, the reasons for the Bids being more than
expected were due to sei~~e'~rea~l rya ons. The price in materials have
increased greatly, thec,~wo`r`k~ a far greater than anticipated,
and the concrete pay°in, was d +~ ~. Mr. Graber and myself are
reviewing the Bids and discussing alternati~~es to reduce the cost
and still maintain an effective facility. After our re~-iew is
completed we will forward our recommendations to your office
immediately.
We received two bids for the Water Tanker. They were from Semo
Tan': and Tom Conway Tanks . Semo Tank Company ,was the onlt- bid that
was within the Binds budgeted. Semo base bid was S60,975.00 and
Tom Conway was $72,000.00.
~ In the bid specification we requested a base bid for the chassis
and water tank. Also, we requested bidding on optional equipment. "~
The reason for the separation is r~~re ~ larger companies 1~-~~' -IZ~-~
capabilities of buying equipment needed for the water tank
considerably less than we can. This process allows tts to obtain
r mere equipment for less money-.
' The following is a break down of items bid, the cost of each item
and our recommendation to purchase;
~ ITE?~i BID COST
1. Chassis ~. Water Tank {Base Bid) S60,97~.00
2. Intersection Li;'hts S 26.00
3. Halogen Whelen L/rt Front Scene Lights S ~~0.00
4. David Clark Headset System $ 1,950.00
5. Fenderettes and Wheel Well Liners w/compartments $ 1,000.00
6. Overlay Fuel Tank w/Diamond Plate ~ 375.00
7. Overlay Batteries w/Diamond Plate $ 75.00
TOTAL $65;390.00
Due to the d~T quoted on the optional equipment, we recommend
items 3, 4 and 5 be approved for purchase. These items are 1~
necessary because of scene and/or fire fight~~ safety. ~° ~f'G`j`"
RECOMMENDATION
We recommend the council award the Bid for purchasing a Water
Tanker to Semo Tank, including options 3, 4 and 5 for a total of
X64,375.00.
~!/'lt~ T~~7~ lil/D'/~.~lr4Ts~'
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~o~vnuM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY, CITY PLANNER
SUBJECT: TEXT AMENDMENTS TO ALLOW BEAUTY SALONS/BARBER
SHOPS IN AN OM ZONING DISTRICT
DATE: June 22, 1993
BACKGROUND:
The City of Owasso has initiated a request for an amendment to the Owasso Zoning Code,
Section 510, to allow for the development of beauty salons/barber shops in OM (Office Medium
District) by Special Exception. This change would require any request for a beauty salon/barber
shop in an OM zoning district to be reviewed and approved by the Board of Adjustment.
The Owasso Planning Commission reviewed the amendment request at its June 17, 1993
meeting. At that meeting, staff reviewed several ideas regarding the origination of uses
permitted in an OM district by right and as accessory uses, as well as statements in support of
the amendment. These statements consisted of the following:
1. Some uses currently permitted in an OM district by right (i.e. banks and
medical offices), generate more traffic and have a greater impact on their
surroundings than a beauty salon/barber shop is likely to generate.
2. Originally, the concept was to prohibit retail sales in an OM district.
However, businesses and trades have evolved to a point where many of the
uses permitted in an OM district do, in fact, sell merchandise.
3. Perhaps a strict application of a zoning code derived from the City of Tulsa
is not always appropriate for a City of Owasso's size and population.
4. Approval of this amendment would still require Board of Adjustment
approval of each individual request. The Board of Adjustment would have
the ability to review requests on a site specific basis and place restrictions on
amounts of floor area utilized for the display of retail items, days and hours
of operation, signage, landscaping requirements, etc.
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Staff spoke with area Planners from surrounding cities of Owasso's size in preparation of the
initial staff report. Some of the issues presented in this report and the Planning Commission's
report are a direct result of those conversations, with all in agreement that a strict application
of a Tulsa based zoning code may not always be in the best interest of its surrounding cities.
A copy of the staff report presented to the Owasso Planning Commission is attached for your
review. The Owasso Planning Commission unanimously approved the amendment request.
Staff is recommending Council adoption of Ordinance No. 464, an ordinance approving an
amendment to the Owasso Zoning Code to allow permit beauty salons/barber shops in an OM
district by Special Exception.
ATTAC~IMENTS:
1. Ordinance No. 464
2. Staff Report to the Owasso Planning Commission
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MEMO~NnUM
TO: THE OWASSO PLANNING COMIVIISSION
FROM: TIMOTHY ROONEY, CITY PLANNER
SUBJECT: TEXT A~IENDNIENT TO ALLOW BEAUTY SALONS/BARBER
SHOPS IN OM ZONTivG DISTRICTS
DATE: May 27, 1993
' BACKGROUND
' The City of Owasso currently permits beauty salons barber shops in OL and OM districts by
Special Exception through the Owasso Board of Adjustment providing that they are established
~ by means of an accessory use. Accessory use definitions are very clear in the Owasso Zoning
Code in the sense that they are only permitted in a principal structure and shall not occupy more
than 10 % of the gross floor area of the structure. The accessory uses permitted in an OL
district by Special Exception are as follows:
1. Barber Shop 6. Liquor Store
~ 2. Beauty Shop 7. Newsstand
' 3. Book Store 8. Medical, Dental, Optical, and
Orthopedic Supplies
_ (prescription service only)
' 4. Florist 9. Office Supplies
5. Gift, Novelty 10. Tobacco, Candy, Nut Store
' Uses that ire permitted in an OM district by right are the following:
Abstract company, advertising agency, artist's studio, broadcasting or recording studio,
computing service, copying service, data processing service, drafting service, dental clinic and
' lab, employment agency, financial institution (other than pawn shop), funeral home, general
business offices excluding on premise sale of merchandise, interior design (no retail sales),
medical offices, clinics, and laboratories, optician or optical offices or laboratories, photography
~ studio, prescription pharmacy (provided that no sundry or other merchandise is sold or offered
for sale), studio or school for teaching ballet, dance, drama, fine arts, music, language,
business, or modeling, transportation ticket office, travel agency, and veterinary office
(excluding boarding services).
When one reviews the list of activities permitted outright in an OM district, as well as those
permitted es- an accessory use requiring Board of Adjustment approval, there are in staff s
opinion some inconsistencies.
When staff began reviewing the possibilities as to why beauty salons/barber shops were not also
permitted in an OM district as separate entities, rather than as an accessory use, many different
viewpoints of information were offered.
It appears that at the time of establishing the zoning code, the permitted activities within an OM
district were strictly limited to those that did not involve the retail sale or display of merchandise
as is specified numerous times in the list above. It also appears that those accessory uses
permitted by Special Exception in an OL or OM district were more so directed toward an urban
atmosphere or "downtown Tulsa". Many times services like those are offered in the ground
floor of high rise office buildings.
In addition, some of the uses permitted in the OM district by right have evolved to points where
they also display and sell retail items. For instance medical offices, dance studios, travel
agencies and veterinary offices often times sell retail items associated with their trade. While
staff believes attention should be paid to the amount of retail sales and merchandise displayed
in OM districts, it also understands that standards derived from a Zoning Code for the City of
Tulsa may not necessarily be appropriate for the City of Owasso.
For instance, when one directs the attention away from the "retail" concerns and refocuses on
the "intensity" of the use, the inequities are prevalent. The amount of traffic generated and
involved with a bank or other financial institution creates a much greater impact than that of a
broadcasting or recording studio. The question arises as to which issue is more important when
protecting the public health, safety, and welfare of Owasso' citizens; whether or not retail sales
are involved or the amount of impact it could have on a surrounding neighborhood.
It is staff's feeling that the Owasso Zoning Code should be amended to permit beauty
salons/barber shops to operate in an OM district by Special Exception. This would allow the
Owasso Board of Adjustment to place conditions on applicants requesting this Special Exception.
Amount of floor area utilized for the display of retail items, hours of operation, and signage
could all be restricted in some manner as a condition of approval by the Board of Adjustment.
It would also permit the Board of Adjustment to review traffic impact, building elevations, and
compatibility of surrounding uses on a site specific basis.
Staff spoke with area Planners from surrounding cities of Owasso's size prior to bringing this
amendment request to your attention. Some of the issues presented in this report are a direct
result of those conversations, with all in agreement that a strict application of a Tulsa based
zoning code may not always be in the best interest of its surrounding cities. It is staff's opinion
that this is just such an example.
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Staff is recommending Planning Commission approval of a text amendment to the Owasso
Zoning Code Section 510 to permit beauty salons/barber shops in OM districts by Special
Exception.
' CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 464
'
AN ORDINANCE AMENDING PART TWELVE (12) PLANNING,
ZONING AND DEVELOPMENT, CHAPTER TWO (2) ZONING
' REGULATIONS, SECTION 12-201 ZONIl~IG REGULATIONS
ADOPTED, CHAPTER FIVE (5~, OFFICE DISTRICT PROVISIONS,
AMENDING SAME IN PARTICULAR SECTION 510 -PRINCIPAL
' USES PERNIITTID IN OFFICE DISTRICTS TO ALLOW BEAUTY
SALONS/BARBER SHOPS IN THE OFFICE MEDIUM INTENSITY
,. DISTRICT (OM) BY SPECIAL E%CEPTION, REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH, AND DECLARING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE COUNCII, OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
' Section 1. That Part 12, Planning, Zoning and Development,
Chapter 2, Zoning Regulations, Section 12-201, Chapter Five (5), Office
District Provisions, Section 510, Principal Uses Permitted in Office Districts
should be, and hereby is amended to allow beauty salons/barber shops in the
Office Medium Intensity District (OM) by Special Exception.
^ Section 2. That all ordinances or parts thereof in conflict herewith are
hereby expressly repealed. Those portions consistent herewith remain
' unaffected hereby.
Section 3. That this Ordinance shall, upon passage, become effective
1 thirty days from the date of first publication as provided by State Law.
PASSED AND APPROVED this 6th day of July, 1.993.
Bob Randolph, Mayor
ATTEST:
~ Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
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MEMORANDUM
^ TO: THE HONORABLE MAYOR AND CITY COUNCII,
CITY OF OWASSO
FROM: TIMOTHY ROONEY, CITY PLANNER
~ SUBJECT: FINAL PLAT - OWASSO COMMERCIAL CENTER II
^ DATE: June 28, 1993
^ BACKGROUND:
^ Enclosed is a copy of the final plat for Owasso Commercial Center II. As you may recall, this
subject property has been heard by the Planning Commission and City Council in regards to
annexation and zoning in previous months. Because the essentials of a preliminary plat were
presented at that time as well, Planning Staff requested that this plat be processed as a Final Plat
^ due to its simplified nature.
The Owasso Commercial Center II plat was presented to the Owasso Technical Advisory
^ Committee at its June 2, 1993 meeting. Comments received regarding this plat concerned
misspellings within the covenants on the plat itself and changing the limits of access from 76th
Street North. The Planning Commission also required these corrections when the final plat was
^ approved at their June 17, 1993 meeting. Those corrections have been made by the applicant
and are reflected on your enclosed copy.
*, In addition to the Technical Advisory Committee review, this item was reviewed by the Owasso
Board of Adjustment for a variance request. The applicants were required to obtain a variance
because of the property not meeting the bulk and area requirements of a CG (Commercial
General) District. The Board of Adjustment approved the variance request at its June 2, 1993
meeting.
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The applicants also obtained a private easement through the La Petite property in order to
^ provide a private sewer service line to their property. The necessity of the applicants to obtain
sewer service for this site was clearly stated in both the annexation and zoning cases. This
private sewer service line and its accompanying private lift station have been inspected and no
^ problems or issues of concern are noted.
RECONIlVIENDATION•
Staff recommends approval of the final plat for Owasso Commercial Center II.
ENCLOSURE:
1. Owasso Commercial Center II plat and covenants.
~o~vnunz
TO: HONORABLE MAYOR AND CITY COUNCII.
CITY OF OWASSO
FROM: TIMOTHY ROONEY, CITY PLANNER
^
SUBJECT: LOT TIEING AGREEMENT - MR. AND MRS. JAMES HOLLAND
~ 7811 N 132ND EAST AVENUE
DATE: June 28, 1993
BACKGROUND:
~ The Community Development Department received a building permit for a pool to be located
on property owned by Mr. and Mrs. James Holland of 7811 N. 132nd East Avenue, Owasso
' on June 8, 1993. The Owasso Zoning Code permits pools as an accessory use to a single family
dwelling unit in an RS-3 zoning district. Mr. and Mrs. Holland's home is located on Lot 4,
Block 5 of Copper Meadows, an RS-3 zoned subdivision.
The concern with the building permit centers around the property on which the pool is to be
located. The Holland's also own the neighboring property (I.ot 3, Block 5, Copper Meadows)
and wish to place the pool on this lot rather than the lot on which their home is located.
Because the Owasso Zoning Code only permits pools as an accessory use to a home in an RS-3
' zoning district, and because no home exists on the lot where they want to place a pool, staff is
recommending that the applicant be a party to a lot tieing agreement with the City of Owasso.
This agreement, if executed by both the Hollands and City Council, would prohibit separating
the two lots in the event of sale. Both lots would be required to be sold or transferred together.
It should be noted that the Hollands have fenced both lots as one and have no intention of selling
the property separately, however staff is recommending the execution of this document to protect
the City's interest in the event a future owner may be desirous of selling the lots separately.
Mr. Cates was consulted regarding this matter and the lot tieing agreement was both drafted and
reviewed by him based upon the building permit information.
' A copy of the Copper Meadows plat where Mr. and Mrs. Holland's lot are located is enclosed
for your information and review, as well as a copy of the proposed lot tieing agreement. Mr.
and Mrs. Holland have no objections to being a party to this agreement, and staff has no
' objections to the pool and its proposed placement on I..ot 3, Block 5.
RECOMMENDATION:
Staff is recommending Council approval of the lot tieing agreement for Lots 3 and 4, Block 5
of Copper Meadows.
ATTACHIVIENTS•
1. A copy of the Lot Tieing Agreement.
2. A copy of the Copper Meadows plat.
' AGREEMENT
THIS AGREEMENT made and entered into this 6th day of July, 1993, by and between
James and Patsy Holland hereinafter designated "First Parties", and the CITY OF OWASSO,
"
"
' .
Second Party
OKLAHOMA, a municipal corporation, hereinafter designated
WITNESSETH•
WHEREAS, First Parties are the record owner(s) of the following described real property
situated in the City of Owasso, Tulsa County, State of Oklahoma, to-wit:
I.ot 3, Block 5, Copper Meadows I
hereinafter designated "First Property",
~ Lot 4, Block 5, Copper Meadows I
hereinafter designated "Second Property".
' WHEREAS, the First Parties have requested approval to permit the construction of a
swimming pool on the aforesaid Second Property and have further requested permission to
develop and use said properties and construct improvements thereon in the same manner and to
tent as would be permissible if said properties constituted one platted lot instead of
h
' e same ex
t
one platted lot and a second platted lot; and
WHEREAS, the Second Party, is willing to grant the aforesaid requests of the First
all upon the terms and subject to the conditions hereinafter set forth.
Parties
,
NOW THEREFORE, in consideration of the mutual covenants and agreements herein
~ contained, the parties hereto do hereby agree as follows:
(1) Subject to the conditions hereinafter set forth, the Second Party does hereby grant
unto the First parties, their grantees, lessees, successors and assigns the following:
(a) The right to construct a swimming pool on the Second Property.
(b) The right to use said properties of First Parties as though said real property
' constituted a single platted lot instead of a platted lot and a second platted lot.
(2) The rights granted by the Second party under the provisions of numerical paragraph
~ (1) above are subject to the following conditions:
(a) That the aforesaid First and Second Properties may not be sold, mortgaged
or otherwise encumbered separate and apart from each other; and
~i (b) That construction of buildings and other improvements on said properties of
First Parties shall otherwise comply with all ordinances of the City of Owasso,
Oklahoma.
(3) In consideration of the covenants and agreements of the Second party herein
contained, the First Parties do hereby agree that so long as this Agreement is in force and effect
~ they will not sell, mortgage or otherwise encumber said First and Second properties, separate
and independent of each other.
(4) This Agreement shall automatically terminate:
~ (a) Upon the replatting of the above described properties into a single lot as
required by law; or
(b) At such time as it becomes unnecessary for any reason or cause to combine
or use the aforesaid properties as a single lot in order to meet or satisfy the then
existing bulk, area and off-street parking requirements of the City of Owasso,
Oklahoma, Zoning Code then in force and effect.
Upon the occurrence of either of the events described in subparagraphs (a) and (b) of this
numerical paragraph, the Second Party shall, immediately upon the request of the then record
owner of the above described properties, execute in recordable form a release or mutual release
of this Agrcement.
(5) This Agrcement shall be binding upon the parties hereto and each of them, their
respective successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed this Agrcement the day and
year first above written.
ATTEST:
City Clerk
APPROVED:
(P,roperty Owner)
(Property Owner)
"First Parties"
(Both must sign if husband and wife)
CITY OF OWASSO, OKLAHOMA,
a municipal wrporation
By
(Mayor)
"Second Party"
City Attorney
APPROVED this day of 19
"INDIVIDUAL ACKNOWLEDGEMENT"
STATE OF }
COUNTY OF }
before me, the undersigned, a Notary Public in and for said County and State, on this
day of 19 ,personally appeared and _
(husband and wife) to me known to be the identical person who
executed the foregoing instrument and acknowledged to me that executed the
same as frce and voluntary act and deed for the purposes therein set forth.
GIVEN under my hand and seal the day and year last above written.
My Commission Expires:
NOTARY PUBLIC
"CORPORATE ACKNOWLEDGEMENT"
STATE OF }
COUNTY OF }
before me, the undersigned, a Notary Public in and for said County and State, on this
day of 19 ,personally appeared and _
(husband and wife) to me known to be the identical person who
executed the foregoing instrument and acknowledged to me that executed the
same as free and voluntary act and deed of such corporation, for the uses
and purposes therein set forth.
GIVEN under my hand and seal the day and year last above written.
My Commission Expires:
"CITY OF OWASSO ACKNOWLEDGEMENT"
STATE OF }
COUNTY OF }
before me, the undersigned, a Notary Public in and for said County and State, on this
day of , 19 ,personally appeared and _
(husband and wife) to me known to be the identical person who
executed the foregoing instrument and acknowledged to me that executed the
same as free and voluntary act and deed of such corporation, for the uses
and purposes therein set forth.
GIVEN under my hand and seal the day and year last above written.
My Commission Expires:
~~ OwNER '
OKLAM7IAA UTILITY CONSTRUCTION CO.
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OwA550• pc. T40SS
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OF 6EGINNING
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~ox~rrnuM
TO: THE HONORABLE MAYOR AND CITY COUNCII,
CITY OF OWASSO
FROM: RODNEY J RAY
' CITY MANAGER
SUBJECT: REQUEST FOR PURCHASE OF EQUIPMENT TO "UPGRADE"
CIVIL DEFENSE WARNING SIRENS
DATE: Tune 30, 1993
BACKGROUND•
~ In 1989 the City of Owasso initiated a program designed to gradually upgrade the City's civil
defense warning siren system. The first step in that program was the purchase and installation
of one additional new siren that was installed in the Hillside subdivision. The second phase of
the program was afive-year phase-in replacement of worn out receivers on fourteen of the old
model sirens originally purchased from the City of Tulsa. During FY 1991-92 the City
upgraded five of the sirens with new receivers/decoders. Then last year (FY92-93) one
~ additional upgrade was accomplished.
On June 15, 1993, the City Council authorized the Mayor to execute documents accepting a
' $4750 grant from the Department of Civil Emergency Management. The grant requires the City
to match the funds with an additional $4750 for the purpose of purchasing radio operated
receiver/decoders for the Owasso warning siren system. The availability of those funds will
"' allow us to complete the original five-year program this year. If this request is approved, all
fourteen of the old Tulsa sirens will have been renovated utilizing new technology.
In 1991-92 the staff determined that the only equipment compatible with our existing system was
an "SCH" type Federal (brand name) receiver/decoder with "tone coded squelch". Therefore,
~ a "sole source" bid was requested and subsequently granted. The staff continues to recommend
that the same "brand" of equipment be used for the warning siren upgrades. The "Federal"
receiver/decoder is the only equipment 100 % compatible with our existing system and affords
civil defense personnel the best opportunity to avoid system failure due to equipment
incompatibility.
The staff has solicited bids from three vendors capable of supplying the Federal "SCH" type
receiver/decoder. The companies contacted were 1) Federal Signal, Inc, University Park, IL;
2) Goddard Enterprises, Guthrie, OK; 3) Weis American Fire Equipment, Tulsa, OK. We
Memorandum
Civil Defense Warning Sirens
' June 30, 1993
Page 2
received a bid from only one of the three companies. Goddard Enterprises submitted a bid of
$1265 per unit installed.
' Based on the availability of $9500 and the bid of $1265 per unit, the City can purchase 7.5
replacement units. By adding an additional $620 to the available funds, a total of eight units can
be purchased. Such an action would, however, require a supplemental appropriation to the Civil
' Defense Department from General Fund reserves. If the below recommendation is approved,
the staff will request such a supplemental appropriation at the July 20 meeting.
'~ FUNDING:
Funding for the recommended purchase is available through a combination of the federal grant
($4750), Civil Defense Department Capital Outlay ($2490), General Fund Department Capital
Outlay Contingency ($2260), and a supplemental appropriation of $620. An optional funding
~ plan could be accomplished by using $2910 from the General Fund Department Capital Outlay
Contingency appropriations, thus avoiding the need for a supplemental appropriation. A final
' option is available by authorizing the purchase of only seven replacement units. Such an option
would require the purchase of a final replacement unit in next year's budget. There would also
be a loss of $322 in federal grant funds.
RECONIlVIENDATION:
The staff recommends that the council accept a sole source bid for the purchase of eight Federal
"SCH" type radio receiver/decoders from Goddard Enterprises, Inc in the amount of $10,120.
ATTACHMENTS:
' 1. Bid from Goddard Enterprises
2. Memorandum dated July 11, 1993
3. Memorandum dated February 16, 1993
Page No. of Pages
AUTHORIZED FEDERAL SIGNAL DIST.
SPECIALIZING IN STORM b MUNICIPAL WARNING SYSTEMS
~ru~u,~ttl
~ ' ~.
Rt 6 Box 646A Guthrie, Oklahoma 73044
405.396-2380
Mobile 631-1311 Unit 5865
% PROPOSAL SUBMITTED TO PHONE DATE
STREET ~ JOB NAME
CITY, STATE AND ZIP CODE JOB LOCATION
ARCHITECT DATE OF PLANS JOB PHONE
We hereby submit specifications and estimates for:
II Fwr.v~is~1. a_nd ~.n.a~.a~?P_ One Fe~!~ti~r,Z S~,onczt'_ '4ode2 SCf~ ~c'u.o neee.~ven deeaden at_ ~e/ciows
?aer~t%al~ ass n~ti C~.v.u°_ de;~e>'~vse '-ihe~tan
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~P ~rQ~1DSP hereby to furnish material and labor -complete in accordance with above specifications, for the sum of: j~
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dollars ($ 1 ~ ~' ~ • ~" ) ~~~,
Payment to be made as follows:
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I All material is guaranteed to be as specified. All work to be completed in a workmanlike "'
Auth IZed
manner according to standard practices. Any alteration or deviation from above specifica-
Sign~elvrlr~
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ll become an
tions involving extra costs will be executed only upon written orders, and w
extra charge over and above the estimate. All agreements contingent upon stakes, acddents
N his prOpOSaI may be
i
If , ~ ff i
nsurance.
~~ or delays beyond our control. Owner to carry fire, tornado and other necessary
Our workers are sully covered by Workmen's Compensation Insurance. wit ra y uS if nOt accepted within days.
,Ctilr~~itiiliP ~f ~rII#1AB81 -The above prices, specifications'~~(/`
and conditions are satisfactory and are hereby accepted. You are authorize~S'gnature
to do the work as specified. Payment will be made as outlined above.
Date of Acceptan~ Signature
~ox~vnuM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FOR ACCEPTANCE OF A GRANT FROM THE FEDERAL
EMERGENCY MANAGEMENT AGENCY FOR THE RENOVATION
OF WARNING SIRENS
DATE: June 11, 1993
BACKGROUND:
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In July 1991 the City of Owasso requested matching funds from the state office for civil defense
for the purpose of purchasing new warning siren receiver/encoders. The grant request was
prepared by Ms Krantz in cooperation with Mr Schick and Mr Stamper, and was for 50-50
matching funds (see attachment). The request was for a total of $4750 federal dollars.
On Monday, June 7, 1993, I was informed through Mr Schick that the City of Owasso had
finally been awarded the requested funds and that the state Department of Civil Emergency
Management must be notified within ten days of our acceptance of the grant. The awarded grant
is in the amount of $4750 and requires a local match of $4750, for a total project cost of $9500
for the purpose of converting our warning system to a radio control receiver/encoder system.
The project must be completed no later than September 1, 1993.
If accepted, the grant will allow the city to renovate eight warning sirens instead of the two
originally planned for this year. The eight renovated sirens will complete our upgrade of all
sirens and advance our renovation project by four years. However, in order to complete the
project by the established deadline, the staff will have to move very quickly to solicit bids,
complete the renovations, and request the reimbursement of funds. There appears to be no
reason why the schedule cannot be met.
FUNDI~'G:
The proposed FY 1993-94 Civil Defense budget does not contain adequate funding for the $4750
match and, in fact, has only $2490 available. The staff will recommend that if the grant is
accepted, the remaining $2260 needed for the match be expended from the capital outlay section
of the General Government budget ($3000 anticipated appropriation).
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Memorandum
Warning Sirens
June 11, 1993
Page 2
RECONIlVIII~IDATION:
The staff recommends City Council acceptance of the FEMA grant of $4750 and that the Mayor
be authorized to execute the acceptance document.
ATTACHMENTS:
1. Grant notification from State Department of Civil Emergency Management
2. Original grant request
' ~oxArmuM
TO: HONORABLE MAYOR AND COUNCIL MEMBERS
CITY OF OWASSO
FROM: RODNEY J. RAY, CITY MANAGER
SUBJECT: REQUEST FOR EXPENDITURE OF FUNDS FOR PURCHASE OF
RADIO RECEIVER TO REPAIR CIVIL DEFENSE WARNING
SIREN
DATE:
BACKGROUND
FEBRUARY 16, 1993
The City of Owasso operates seventeen civil defense warning sirens. The majority of those
sirens (14) were acquired when the City of Tulsa installed a new system and offered azea
cities sirens from their old system. These sirens are operated by radio signals originating
' from the emergency dispatch office. These radio signals are transmitted to a "receiver"
located on the pole that holds the sirens. The receiver decodes the signal and then causes the
~ siren to operated and emit the type of warning sent to the receiver. In reality, the receiver is
the most critical piece of the sirens. The noise maker (horn) very seldom wears out and as
long as it will make the required sounds it will not need to be replaced.
The fourteen sirens acquired from Tulsa aze over twenty-five years old and aze experiencing
regular failure of their radio receivers. The failure is often in the form of false warnings
wherein the sirens "start-up" without a signal from the control radio. Evidently, as the
receivers become older, the probability of being activated by other radio signals becomes
greater.
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Last year we upgraded five of these sirens after they failed to operate due to age and
lightening strikes. A review of our sirens then indicated that an upgrade of the remaining
nine was needed if a reliable service was to be offered to our citizens. The staff then
recommended aphased-in program to upgrade the system by replacing the old receivers with
new receivers that have additional capabilities and are the product of new technology. The
Council approved a FY 92-93 budget that included funds for two new receivers plus
installation costs. However, damage from lightening to five sirens during the past summer
resulted in a portion of those funds being used for repair. After paying that cost, the budget
still contains $1, 625 to be used on the civil defense capital needs.
i~
The nett replacement priority, established by the civil defense and city staff members is the
siren located near the high school. The second and third priority items are sirens located in
the Barnes IIementary area and the Mills IIementary area. It is anticipated that these
replacements will occur in FY '93-'94.
The cost of one replacement receiver is $1,140 plus installation cost of $125 for a total
expenditure of $1,265. The staff has received a quote from Goddard Enterprises, the
company that was awarded last year's repair contract and whose previous experience with
' our system makes them the logical choice for this purchase.
REQUEST
~ / /~2L5`
This request is for Council approval of the expenditure of funds in the amount o $1,625 for
the purchase and installation of one "SCH" type radio receiver/decoder in a w n
_ .located near the Owasso high school.
RECONIl~IENDATION
~ The staff recommends Council approval of the expenditure of $1,265 to Goddard Enterprises
for the purchase and installation of a "SCH" type receiver/decoder for civil defense purposes.
ATTACH'~IENT
Price quote from Goddard Enterprises
~ ENCLOSURE
Warning siren location map
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j k/counciU0201693. srn