HomeMy WebLinkAbout1993.08.03_City Council Agenda1
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PUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: August 3, 1993
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, July 30, 1993.
6�.' hzl�aw-1
Marc (a Boutwell, Cou cil Clerk
AGENDA
1. Call to Order
2. Flag Salute
3. Roll Call
4. Request Approval of the Minutes of July 20, 1993 Regular Meeting.
Attachment #4
5. Request Approval of Claims.
Attachment #5
Owasso City Council
August 3, 1993
Page 2
6. Consideration and Appropriate Action Relating to a Request for an Amendment to the
Capital Improvement Fund Budget.
Mr Ray
Attachment #6
Staff will recommend an increase in the appropriation to the Central Fire Station of
$80,000 and a reduction in the City Hall Renovation Project appropriation of $80,000.
Staff will further recommend that the Council direct a review of Capital Improvement
Appropriations in February 1994 for the purpose of determining the feasibility of
appropriating supplemental funds to restore the city hall project to its original level.
7. Consideration and Appropriate Action Relating to Ordinance #466, an Ordinance
Amending "Part 1, Chapter 1, Section 1 -108, Providing Penalties for Violations of the
Code of Ordinances of the City of Owasso.
Mr Ray
Mr Cates
Attachment #7
Staff will recommend Council approval of Ordinance #466.
8. Consideration and Appropriate Action Relating to a Request for Council Approval of a
Final Plat for "Elm Creek Clinic ", a Subdivision to the City of Owasso, Tulsa County,
Oklahoma.
Mr Rooney
Attachment #8
Staff will recommend Council approval of the Final Plat as approved by the Owasso
Planning Commission on July 15, 1993.
N
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Owasso City Council
August 3, 1993
Page 3
9. Consideration and Appropriate Action Relating to Ordinance #467, an Ordinance
Amending "Part Twelve (12), Chapter 2, Section 12 -201" of the Owasso Code of
Ordinances, and "Chapter 12" of the Owasso Zoning Code, Providing for the Creation
of Section 1260 Limiting "Other Uses" on Nonconforming Use Lots..
Mr Rooney
Attachment #9
Staff will recommend Council adoption of Ordinance #467.
10. Consideration and Appropriate Action Relating to a Request for a Modification to DOC
Contract CDBG -ED92 #5252 (Max Buchanan Infrastructure) Increasing the Total Grant
Amount by $47,810.23.
Mr Compton
Attachment #10
Staff will recommend Council approval of a modification in the grant contract and that
the Mayor be authorized to execute the necessary documents.
11. Consideration and Appropriate Action Relating to a Request for an Amendment to the
General Fund Budget Estimate of Revenues for FY 1993 -94 and a Supplemental
Appropriation to the General Fund, Economic Development Department Budget.
Mr Compton
Ms Bishop
Attachment #11
Staff will recommend Council approval of an increase in FY 1993 -94 General Fund
revenues of $47,810 (CDBG -ED Grant #5252 - Max Buchanan Infrastructure) and a
supplemental appropriation of $47,810 to the capital outlay section of the Economic
Development Department General Fund budget.
Owasso City Council
August 3, 1993
Page 4 '
12. Consideration and Appropriate Action Relating to the Award of a Contract for the
Construction of Improvements to the Street, Water and Wastewater Systems Funded, in '
Part, by CDBG -ED Grant #5252 (Max Buchanan Infrastructure).
Mr Munn
Attachment #12
Staff will recommend Council approval of a contract in the amount of $177,612.20 to
McGuire Brothers Construction Co, Tulsa, Oklahoma for the purpose of extending Main
Street, installing water lines and installing a wastewater main line.
13. Consideration and Appropriate Action Relating to Ordinance #468, an Ordinance
Providing for the Continuation of Retirement Benefits for Eligible Employees Under the
Oklahoma Municipal Retirement Fund, Adopting Funding Levels and Establishing a
Board of Trustees, and Authorizing the Mayor and City Clerk to Execute the Amended
Retirement System Documents.
Ms Bishop
Attachment #13
Staff will recommend Council approval of Ordinance #468.
14. Report from City Manager
15. Report from City Attorney
Owasso City Council
August 3, 1993
Page 5
16. Unfinished Business
17. New Business
18. Adjournment
13 1D164 ►11 1►�
TO: THE HONORABLE MAYOR AND CITY COUNCIL
FROM: SHERRY BISHOP, FINANCE DIRECTOR
SUBJECT: CORRECTION TO CITY COUNCIL AGENDA
DATE: August 2, 1993
This memo is to inform you of a correction to the recommendation contained in item #6 of the
City Council agenda for the August 3, 1993 meeting. The agenda item listed is correct,
however the accompanying staff recommendation is not.
The correct wording for agenda item #6 is:
Consideration and Appropriate Action Relating to a Request for an Amendment
to the Capital Improvement Fund Budget.
Mr. Ray
Attachment #6
Staff will recommend approval of an amendment to the Capital Improvement
Fund budget by adopting the budget shown as Attachment #1 wherein changes are
shown to the beginning fund balance, the transfer from the Sales Tax Fund, and
the Central Fire Station project, effectively increasing appropriation to projects
in that fund by $74,610.
It should be noted that all materials included in your packet relating to agenda item #6 are
correct. Again, the error was contained within the agenda wording only. My apologies for any
confusion that may have been caused. If you have any questions, please call me or Mr. Ray.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
' Tuesday, July 20, 1993
The Owasso City Council met in regular session on Tuesday, July 20, 1993 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 16, 1993.
ITEM 1: CALL TO ORDER
Mayor Randolph called the meeting to order at 7:00 p.m.
ITEM 2: FLAG SALUTE
1 The flag salute was led by Vice Mayor Phillips.
ITEM 3: ROLL CALL
PRESENT
Bob Randolph, Mayor
John Phillips, Vice Mayor
Mary Lou Barnhouse, Councilmember
' Charles Burris, Councilmember
Rex Bowen, Councilmember
' STAFF
Rodney J Ray, City Manager
1 Ronald D Cates, City Attorney
Marcia Boutwell, City Clerk
ABSENT
A quorum was declared present.
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JULY 6 1993 REGULAR
MEETING.
Charles Burris moved, seconded by John Phillips, to approve the minutes, by reference made
a part hereto.
AYE: Burris, Phillips, Barnhouse, Bowen, Randolph
' NAY: None
Motion carried 5 -0.
t
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Owasso City Council July 20, 1993
ITEM • REQUEST APPROVAL OF THE CLAIMS
John Phillips moved, seconded by Charles Burris, to approve the following claims as submitted:
(1) General Fund, including Interfund Transfers $114,183.51; (2) Workers' Compensation Self -
Insurance Plan $643.10; (3) Ambulance Service Fund, including Interfund Transfers $13,928.76;
(4) E -911 Fund, including Interfund Transfers $4,734.90; (5) City Garage $263.37; (6) General
Fund Payroll $90,334.74; (7) City Garage Payroll $2,748.02.
AYE: Phillips, Burris, Barnhouse, Bowen, Randolph
NAY: None
Motion carried 5 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AWARD OF A CONTRACT FOR THE CONSTRUCTION OF
A CENTRAL FIRE STATION.
Chief Allen presented this item. Nine bids were received for the construction of a new fire
station. A base bid and 21 alternates were submitted. After considering all of the alternates,
a list of ten were chosen as being absolutely necessary. RDG Construction's bid of $505,013
was the lowest bid submitted. However, this bid is $78,771.55 more than the appropriated funds
for the project. Staff recommended that additional funds be appropriated to complete the
project. Jim Graber, the architect on the project, explained the bidding process and the design
of the station. Following discussion, Charles Burris moved to award the contract for a new
Central Fire Station in the amount of $505,013 to RDG Construction. Motion was seconded by
Rex Bowen.
AYE: Burris, Bowen, Barnhouse, Phillips, Randolph
NAY: None
Motion carried 5 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR AN AMENDMENT TO THE 1993 -04 CAPITAL
IMPROVEMENT FUND BUDGET.
The FY 93 -94 Capital Improvement Fund budget contains appropriations for four capital
improvement projects - fire department tanker truck, city hall renovation, SportsPark phase II,
and a central fire station. The lowest bid for the fire station came in at $80,000 above the
appropriated amount. Staff looked at several options for the additional funding, one of which
was decreasing the appropriation to the city hall renovation project and using those funds for the
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' Owasso City Council July 20 1993
fire station. Another option would be to approve a supplemental appropriation from existing
general fund reserves. Staff recommended decreasing the city hall renovation project by
' $80,000 and increasing the central fire station project by $80,000. Discussion concerned the
advisability of delaying the city hall renovation project; rather, approving a supplemental
appropriation from existing general fund reserves. Following discussion, John Phillips moved
' to table this item until the next regular City Council meeting to allow all possibilities to be
looked at and more information to be gathered. Motion was seconded by Charles Burris.
AYE: Phillips, Burris, Barnhouse, Bowen, Randolph
NAY: None
Notion carried 5 -0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF ORDINANCE #465 AN
ORDINANCE ELIMINATING CERTAIN LICENSE FEES ASSOCIATED
' WITH PACKAGE LIQUOR STORES AND THE SALE OF NON
INTOXICATING BEVERAGE
Mike O'Neal, a citizen of Owasso and owner of a business located in the city, appeared before
the Council to request relief from the license required of package liquor stores and businesses
selling non - intoxicating beverages. The loss of revenue would amount to approximately $1240
per year, which would not significantly affect the operations of the city. No inspections or other
regulatory services are performed relating to the licenses. State and County licenses are required
and provide checks of the facilities and compliance with ABLE regulations. Charles Burris
moved, seconded by Mary Lou Barnhouse, to adopt ordinance #465, repealing the license fee
charge for retail package liquor stores and retail stores selling non - intoxicating beverages, as
well as those establishments having an on premise license for non - intoxicating beverage.
AYE: Burris, Barnhouse, Phillips, Bowen, Randolph
NAY: None
Notion carried 5 -0.
Owasso City Council
July 20, 1993
■
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN
AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OKLAHOMA
TAX COMMISSION PROVIDING FOR THE COLLECTION AND '
REMITTANCE OF MUNICIPAL SALES AND USE TAX RECEIPTS.
Collection of sales and use tax is currently performed by the Oklahoma Tax Commission under ,
an agreement between the Commission and the City. In return for collection and administration
of the tax, the Commission retains one percent of the total amount collected. The agreement
must be renewed annually by the City Council. Mayor Randolph moved, seconded by Charles ,
Burris, to approve the Agreement for Administration of the Sales Tax Ordinance and Agreement
for Administration of the Use Tax Ordinance with the Oklahoma Tax Commission.
AYE: Randolph, Burris, Phillips, Barnhouse, Bowen
NAY: None
Motion carried 5 -0.
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE FY 1993 -94
POLICE DEPARTMENT BUDGET AND AN AMENDMENT TO THE
REVENUE SECTION OF THE GENERAL FUND BUDGET.
In accordance with state statute, the Owasso Police Department has received funds from the sale
of vehicles seized during violations of the Oklahoma Uniformed Controlled Dangerous Substance
Act. A request was made to the District Attorney that the funds be made available for the
purchase of a computer. Council must approve a supplemental appropriation to the Police
Department budget and an increase in the General Fund revenue in the amount of the funds
received. Charles Burris moved to approve a supplemental appropriation to the Police
Department budget in the amount of $1274 and an increase in General Fund revenues of $1274.
Motion was seconded by Rex Bowen.
AYE: Burris, Bowen, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 5 -0.
rd
Owasso City Council July 20, 1993
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE PURCHASE OF COMPUTER EQUIPMENT
The Police Department requested Council approval for the purchase of a computer, color
monitor, keyboard and software. This computer is needed to accomplish the goals of automating
departmental records. Funds for the purchase will be taken from the supplemental appropriation
of $1274, with the remainder coming from the Police operating budget. Charles Burris moved,
seconded by John Phillips, to approve an expenditure of $1323.95 for the purchase of a
computer from Epson Direct.
AYE: Burris, Phillips, Barnhouse, Bowen, Randolph
NAY: None
Motion carried 5 -0.
ITEM 12: CONSIDERATION AND APPROPRIATE RELATING TO RENEWAL OF AN
AGREEMENT BETWEEN THE CITY OF OWASSO MUNICIPAL COURT
AND THE OKLAHOMA DISTRICT COURT DISTRICT #14 PROVIDING
FOR THE MUNICIPAL COURT'S JURISDICTION OF CERTAIN SPECIFIED
JUVENILE MISDEMEANOR OFFENDERS
On February 16, 1993, the Council authorized the Owasso Municipal Court to enter into an
agreement with the Tulsa County District Court for the purpose of allowing the municipal court
to assume jurisdiction over certain juvenile misdemeanor offenses. Since this is an interlocal
agreement, it must be renewed at the beginning of each fiscal year. This agreement extends the
original agreement to June 30, 1994 and adds disorderly conduct to the original list of offenses
over which the local court has jurisdiction. Mayor Randolph moved, seconded by John Phillips,
to approve renewal of the Agreement for Municipal Court Jurisdiction of Juveniles and to
authorize the Mayor to execute the document.
AYE: Randolph, Phillips, Barnhouse, Bowen, Burris
NAY: None
Motion carried 5 -0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR IMPROVEMENTS TO THE OWASSO SPORTSPARK
ENTRANCE ROADWAY.
A bid opening was held on June 10, 1993 for improvements to the SportsPark entrance road.
Six bids were received, with APAC Inc, Tulsa, OK being the low bidder. Mayor Randolph
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Owasso City Council July 20, 1993
moved to award a contract in the amount of $33,138 to APAC, Inc for the purpose of asphalting
the SportsPark entrance road. Motion was seconded by Charles Burris.
AYE: Randolph, Burris, Phillips, Barnhouse, Bowen
NAY: None
Motion carried 5 -0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO COUNCIL
ACCEPTANCE OF DEEDS TO PROPERTY PURCHASED BY THE CITY OF
OWASSO FROM HAYWARD AND BETTY SMITH.
In February the City Council authorized staff to initiate all the necessary documents and
negotiations to finalize the acquisition of property for the location of a fire station. Later, a
purchase contract between the City and Hayward & Betty Smith was approved for purchase of
the property at a cost of $5200. Deeds to the property have been executed by Mr & Mrs Smith
and must be accepted by the City Council. Charles Burris move, seconded by John Phillips, to
accept the Quit Claim Deed and Warranty Deed from Hayward & Betty Smith for the fire station
facility.
AYE: Burris, Phillips, Bowen, Barnhouse, Randolph
NAY: None
Motion carried 5 -0.
ITEM 15: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE APPOINTMENT OF A CITY CLERK.
For the last six months the duties of the City Clerk have been under review. It has been
concluded from that review that the City Clerk position is not a full time position and can be
combined with another position. It was also concluded that many of the duties can be handled
more efficiently by other departments. Recommendation of the City Manager is that the City
Treasurer be appointed as City Clerk and become Clerk/Treasurer. Charles Burris moved,
seconded by John Phillips, that the City Treasurer be appointed City Clerk.
AYE: Burris, Phillips, Barnhouse, Bowen, Randolph
NAY: None
Motion carried 5 -0.
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Owasso City Council
ITEM 16: REPORT FROM CITY MANAGER
No report
ITEM 17: REPORT FROM CITY ATTORNEY
No report.
ITEM 18: UNFINISHED BUSINESS
None.
ITEM 19: NEW BUSINESS
None
ITEM 20: ADJOURNMENT
John Phillips moved, seconded by Rex Bowen to adjourn.
AYE: Phillips, Bowen, Barnhouse, Burris, Randolph
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:55 p.m.
Marcia Boutwell, Council Clerk
7
Bob Randolph, Mayor
July 20, 1993
CITY OF OWASSO
GENERAL FUND
7/29/93 16:00:28 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
MANAGERIAL
------------------------ - - - - --
940106
REASORS PRICE RITE
SUPPLIES
90,75
940109
SANTE FE DISTRIBUTING INC
RADIO TOWER REPAIR
1,080,50
940115
RODNEY RAY
EXPENSE REIMS
369.27
940243
TREASURER PETTY CASH
REIMB PETTY CASH
60.95
940254
A -1 FENCE
FENCE
409.50
940277
SOUTHWESTERN BELL TELE.
6;93 PLEXAR
53.4;
940278
LDCC INC -AT &T
6/93 LONG DISTANCE
14,28
DEPARTMENT TOTAL = = = =? 2,078,71
FINANCE
------------------------ - - - - --
940117
CPS BUSINESS, INC.
LICENSE FEES
217.00
940172
940193
STANFIELD & O`DELL, P.C.
FY 92 -93 AUDIT
5,400.00
TREASURER PETTY CASH
940225
THOMPSON FUBLISHING GROUP
HANDBOOK
216.00
FILM
940225
PRO PUB INC
SUBSCRIPTION
113.52
8,641.12
94043
TREASURER PETTY CASH
REIMB PETTY CASH
29,40
DEPARTMENT TOTAL
5,975.92
COMMUNITY DEVELOPMENT
------------------------ - - - - --
932189
TULSA JUNIOR COLLEGE
TRAINING
54.50
940172
J.P. HOGAN INSURANCE
NOTARY BOND
30,00
940243
TREASURER PETTY CASH
FEIMB PETTY CASH
8,16
440268
PEASORS PRICE RITE
FILM
110.00
940370
!NCOG
DUES-PLANNING FEES
8,641.12
940277
SOUTHWESTERN BELL TELE.
6/93 PLEXAR
26.88
DEPARTMENT TOTAL = == 8_S70.6;
MUNICIPAL COURT
------------------------ - - - - --
94002^ M
MICHAEL D. HILSABECK R
RETAINE•` 7
700.00
940221 S
SUBURBAN OFFICE SUPPLY S
SUPPLIES 3
3 . U
U J r
GENERAL GOVERNMENT
---- ------ ---- ------ ---- -- ----
3
CITY OF OWASSO
GENERAL FUND
7/29/93 16:00:28 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
931812'
DEPARTMENT OF CORRECTIONS
DOC EMPLOYEES
940090
MEMBER SERVICE LIFE
PRE TAX ADM FEES
940107
FISH MANAGEMENT DIVISION
VEHICLE INSURANCE
940108
LEARNING UNLIMITED CORPOR
SEMINAR
940110
OML MUNICIPAL ASSURANCE
LIABILITY INSURANCE
940111
OML
SERVICE FEE
940118
LEASE AMERICA
COPIER LEASE
940174
TULSA WORLD
ADVERTISEMENT
940192
SUBURBAN OFFICE SUPPLY
SUPPLIES
940194
SUBURBAN OFFICE SUPPLY
SUPPLIES
940223
REASORS PRICE RITE
SUPPLIES
940229
O_,FFICE DEPOT CARD PLAN
SUPPLIES
940243
TREASURER PETTY CASH
REIMB PETTY CASH
9411244
TREASURER PETTY CASH
REIMB DOC MEALS
940250
D07:IER PRINTING
PRINTING
940251
HUGHES LUMBER CO
SUPPLIES
940252
OML MUNICIPAL ASSURANCE
INS DEDUCTIBLE
940253
TWTN OAKS t=ONST CO
REMODELING
9417255
SEL:URIT`I BY ROSE, INC.
SERVICES
940271
TAYLOE PAPER CO
SUPPLIES
940-, ?3
PSO
6/. USAGE
940274
SOUTHWESTERN BELL TELE.
6/93 NON - PLEXAR
940275
OKLA NATURAL GAS
6/93 USAGE
94027-6
AT &T
6,1'93 LONG DISTANCE
940277
SOUTHWESTERN BELL TELE.
6'93 PLEXAR
940278
L DCC INC -AT9-T
6%9:3 LONG DISTANCE
DEPARTMENT TOTAL =___>
MAINTENANCE
------------------------ - - - - --
932642 BUILDER'S SQUARE
940078 HUGHES LUMBER CO
94020 WAL -MART
9467'24:3 TREASURER PETTY CASH
940—i71 TAYLOE PAPER CO
DEPARTMENT TOTAL =___:
CE ME � T
E 4`:
------------------------ - - - - --
94020PP LIBERTY FLAG
040x'' PSO
DEPARTMENT TOTAL
LADDER TOOLS
=
;GrPLIE
;UPF'L I E
REIMB PETTY CASH
SUPPLIES
FLAG?-
,5..'v3 USAGE
92.41
117.00
660.00
200.00
21 s 099,29
5,113.16
49.00
7-8.30
49.50
��
22.00
48.11
205.04
22".6!7
367,77
146.00
80.47
`99..35
158.00
33.50
48.80
1,355.4
46.46
63.02
5.00
346.81
8ra.71
31,331.73
17?.99
43.49
22'x,6
25.18
v . Jt7
2'0. 3 0
610. if)
11..19
76,29
4 1
PK
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CITY OF OWASSO
GENERAL FUND
7/29/93 15:00:28 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
POLICE SERVICES
------------------------ - - - - --
932616
HOWARD STAMPER
INSTALLATIONS
130.00
940009
COLE PUBLICATIONS
CROSS DIRECTORY
201.75
940031
L.E.T.N.
TELEVISED TRAINING
28.3.00
940051
GOLDEN TRAVEL INC
AIRFARE /ACCREDIT CONF
42.21
940079
TAYLOE PAPER CO
SUPPLIES
174.10
940118
LEASE AMERICA
COPIER LEASE
236.00
940247
SUBURBAN OFFICE SUPPLY
SUPPLIES
31.50
940243
PHILLIPS POLICE EQUIP
SUPPLIES
29.95
940249
OFFICE DEPOT CARD PLAN
SUPPLIES
265.37
940257
ONYX CORPORATION
TONER
179.00
940261
INT'L OFFICE MACHINES
REPAIRS
90.00
940262
OUIK TRIP COPP
FUEL
209.23
940273
PSO
6/93 USAGE
11125.16
940274
SOUTHWESTERN BELL TELE.
6/93 NON - PLEXAR
46.46
940275
OKLA NATURAL GAS
6/9:3 USAGE
35.84
940276
AT &T
6/93 LONG DISTANCE
28.56
940277
SOUTHWESTERN BELL TELE.
6/93 PLEXAR
243.21
940278
LDCC INC -AT &T
5/93 LONG DISTANCE
146.21
DEPARTMENT TOTAL = = = =) 3,852.55
ANIMAL CONTROL
------------------------ - - - - --
932513 THREE LAKES VETERINARY SERVICES 139.00
- - - - - --
DEPARTMENT TOTAL ====>
139.00
FIFE SERIVCES
------------------------ - - - - --
931651
CHIEF FIRE % SAFETY INC
UNIFORMS
799.00
940067
KIMBALL ACE HARDWARE
SUPPLIES
32.56
940069
WAL -MART
SUPPLIES
30.23
944186
WATER PRODUCTS INC
SUPPLIES
23.45
940187
TUXAL L UNIFORM & EQUIP
BADGE
41.86
940188
NATIONAL FIRE PROTECTION
SUBSCRIPTION
337.50
940218
EVE INC.
=;UPPLIES
127.61
944231
OF FIRE CHIEFS ASS:O
DUES
52.00
940233
OF STATE DEPT HEALTH
RUN SHEETS
53.15
940243
TREASURER PETTY CASH
REIMB PETTY CASH
10.07
940277
SOUTHWESTERN BELL TELE.
6/93 PLEXAF
161.58
940278
LDCC !NC -AT &T
6/93 LONG DISTANCE
7.67
DEPARTMENT TOTAL = = = =) 1,676.68
CITY OF OWASSO
GENERAL FUND
7/29/93 16 :00:23 A/F CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
CIVIL DEFENSE
------------------------ - - - - --
9402 ?3
PSO
6/93
USAGE
64.10
440274
SOUTHWESTERN BELL TELE.
6/93
NON - PLEXAR
48.21
940277
SOUTHWESTERN BELL TELE.
6/93
PLEXAR
26.7:3
940278
LDCC INC -AT &T
6/93
LONG DISTANCE
.11
DEPARTMENT TOTAL =___> 139.15
STREETS
------------------------ - - - - --
9325-'7
SIGNALTECK INC
MAINT /FEPAIPS
385.00
932542
OKLA STATE INDUSTRIES
'SIGHS
1 ?4.00
932581
OUICK SERVICE STEEL
SUPPLIES
544.15
940076
CIHTAS CORP.
UNIFORM CLEAN/RENTAL
142.00
940150
EARL BEARD
MOWIHG/LAKERIDGE DRAINAGE
195.00
940157
K z M ENTERPRISES
MOWING /EL RID M£DIAN
90.00
940158
ARLEY OWEHS
MOWING /ATOP
39.00
940173
TRAFFIC• ENGINEERING
ENGINEERING SERVICES
11800.00
940203
LEE MEDICAL SERVICE
SUPPLIES
35.30
940216
GREEN COUNTRY OUTDOOR
EL +U 'SUPPLIES
81.96
940'243
TREASURER PETTY CASH
REIMB PETTY CASH
7.18
946273
PSO
6/93 USAGE
"`0.11
940275
OKLA NATURAL GAS
'93 USAGE
16.17
940277
'SOUTHWESTERN BELL TELE. 6/93 PLEXAP
49.61
940_:8
LDCC INC -AT..-T
6/9:3 LONG DISTANCE
.34
DEPARTMENT TOTAL =___? 4,309.82
RECREATION CENTER.
------------------------ - - - - --
40 042
OFFICE DEPOT CARD PLAN
^_,TTPPT IES
372.6 "'
940273
FSO
61/93 USAGE
500 00
44f)27`
OKLA NATURAL GAS
5/93 USAGE
63.47
94077
'SOUTHWESTERN B i'l, TELE.
6. ='3 PLEXAR
45.78
DEPARTMENT TOTAL
SWIMMING FOOL
------------------------ - - - - --
940093 AMERICAN FOOL SUPPLY SUFF'LIE'S =09.4.1
9d0217 AMERICAN POOL SUPPLY SUPFLIESS 4 2. 0
6
i
PARK MAINTENANCE
------------------------ - - - - --
940177
HUGHES LUMBER CO
SUPPLIES
94.01 2
940179
MURRAY WOMBLE CO OF TULSA
SUPPLIES
CITY OF
OWASSO
KIMBALL ACE HARDWARE
'
01.89
�8
GENERAL
FUND
MOWER BLADES
5.92
7/29/93
15:00 :28 A/P
CLAIMS REPORT
APAPVR. PAGE:
940183
PO #
---- - - - - --
VENDOR
------------------- - - - - --
DESCRIPTION
-------------------
AMOUNT
'
940243
102.0O
- -
- - -- ------- - - - - --
MOWING /PAYOLA
330.00
TREASURER PETTY CASH
REIMB PETTY CASH
16.00
270.00
940271
TAYLOE PAPER CO
SUPPLIES
34.08
940198
940273
PSO
5/93 USAGE
309.94
'
940275
OKLA NATURAL GAS
4/93 USAGE
36.17
BOOM SPRAYER
940277
SOUTHWESTERN BELL TELE.
6/93 PLEXAR
23.83
tDEPARTMENT
940263
TOTAL = = = =7
FARTS
- - - --
1,18 .18
1
COMMUNITY CENTER
------------------------------
REPAIR
58.64
940273
932632
932633
HARD DRIVES INTERNATIONAL
MICRO WAREHOUSE
COMPUTER HARD DRIVE
COMPUTER SOFTWARE
275.00
OKLA NATURAL GAS
5/93 USAGE
84.25
248.90
940079
TAYLOE PAPER CO
SUPPLIES
27.01
940122
UNITED ARTISTS CABLE
CABLE USE
25.53
'
940243
TREASURER PETTY CASH
REIMB PETTY CASH
9.94
940271
TAYLOE PAPER CO
SUPPLIES
24.40
940273
PSO
6/93 USAGE
1,106.55
940275
OKLA NATURAL GAS
5/93 USAGE
126.32
940277
SOUTHWESTERN BELL TELE.
6/93 PLEXAR
55 55
940278
LDC•C INC -AT &T
6/93 LONG DISTANCE
JJ..�.7
3.29
DEPARTMENT TOTAL =___.
- - - --
11902.49
PARK MAINTENANCE
------------------------ - - - - --
940177
HUGHES LUMBER CO
SUPPLIES
94.01 2
940179
MURRAY WOMBLE CO OF TULSA
SUPPLIES
35.00
940180
KIMBALL ACE HARDWARE
SUPPLIES
01.89
�8
940181
ENLOW FORD TRACTOR, INC
MOWER BLADES
5.92
940182
MOULDER OLDHAM CO
SUPPLIES
50.50
940183
WEL'SCO INC
PARTS
81.20
940184
HANES 'SHOE y ARCH 'SHOP
BOOT:.
102.0O
940195
JIM HOBBS
MOWING /PAYOLA
330.00
940196
LARRY BUCHANAN
MOWING /ATOP
270.00
940197
WAYNE C=ARVER
MOWING /86TH ST
157.50
940198
ARLE Y OWEN:S
MOWING/ELM CREEK PARK
594.00
940199
AUDRE`l REEVE
GL..Aa� F � RES TROOM
150.00
940209
ENLGW FORD TRACTOR, INC
BOOM SPRAYER
800.00
940243
TREASURER PETTY CASH
REIMB PETTY CASH
61.45
940263
BAILEY EQUIPMENT
FARTS
940264
GREG'S MOWER SERVICE
REPAIR
58.64
940273
PSO
6/93 ?RAGE
874.62
940275
OKLA NATURAL GAS
5/93 USAGE
84.25
DEPARTMENT TOTAL =___?
- - - --
4,10.85
6
CITY OF OWASSO
GENERAL FUND
7/29/93 16:00:28 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
ECONOMIC DEVELOPMENT
------------------------------
940044 HONEY-WAGON SEPTIC & WASH MANHOLE CLEAN OUT 300.00
940243 TREASURER PETTY CASH RSIMB PETTY CASH 26,46
940270 IRCOS DUES/PLANNING FEES 6,818.63
-------------
DEPARTMENT TOTAL ====> 7,145.09
-------------
FUND TOTAL ====> 74,898.58
8
CITY OF OWASSD
WORKERS' COMP SELF-INS PLAN
7/29/93 16:00:28 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
GENERAL GOVERNMENT
------------------------------
932636 CENTRAL STATES ORTHOPEDIC CL&IM/SVABS 3,590.68
932656 MULTI CARE HEALTH CENTER CLAIM/N8IIAREP 79.23
940170 D&RBSLL SVABS T.T.D. 626.72
-------------
DEPARTMENT TOTAL 4,296.63
-------------
FUND TOTAL ====> 4,296.63
1
CITY OF OWASSO
AMBULANCE SERVICE FUND
7/29/93 l6:0O:28 A/P CLAIMS REPORT APAPVR PACE:
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
AMBULANCE
------------------------------
940189 DR. AMB8OSG SOLA0O, M.D. 7/93 AMBULANCE AUDIT 250.00
940211 ALLIANCE MEDICAL, INC. SUPFLIES 998.17
940232 J 0 r' AUTO REPAIRS 122.25
-------------
DEPARTMENT TOTAL ====> 1,370.42
-------------
FUND ?O7&L ====> 1,378.42
VENDOR
TRANSFERS
CITY GARAGE
WORKERS' COMP SELF -INS
GENERAL FUND
GENERAL FUND
TRANSFERS TOTAL
CITY OF OWASSO
A/P TRANSFER REPORT
DESCRIPTION AMOUNT
TRANSFER FROM GENERAL FUND 2,333.33
TRANSFER FROM GENERAL FUND 11,512.50
TRANSFER FROM AMBULANCE FUND 7,833.33
TRANSFER FROM E911 FUND 1,250.00
22,929.16
1
CITY OF OWASSO '
CAPITAL IMPROVEMENTS
7/29/93 16:00:28 A/P CLAIMS REPORT APAPVR PAGE: 13 '
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
FIRE SERVICES
------------------------ - - - - --
940151 RONALD D CATES
DEPARTMENT TOTAL =___.
FUND TOTAL =___?
TITLE OPINION
630.25 '
6'30.25
1
630.'25
CITY OF OWASSO
PARK DEVELOPMENT
7/29/93 16:00:23 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - --
PARKS
------------------------ - - - - --
932592 REX PLAYGROUND EQUIP
DEPARTMENT TOTAL = = = =)
FUND TOTAL
GRAND TOTAL
WOOD CHIPS 11475.00
1,475.00
1,475.00
239,341.43
14
1
MEMoxnxnuM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
i CITY MANAGER
SUBJECT: REQUEST FOR AMENDMENT TO CAPITAL IMPROVEMENT FUND
' BUDGET
DATE: July 29, 1993
1
II BACKGROUND:
' The City Council at its July 20, 1993 meeting, tabled a request by the staff to amend the FY
1993 -94 Capital Improvement Fund Budget and directed that the staff conduct further review of
available options. The staff had requested that the Council amend the Capital Improvement
' Fund budget by increasing appropriations to the Central Fire Station project and decreasing the
appropriations to the City Hall Renovation project. The request for an amendment was
necessitated by the award of a contract for construction of a new fire station, such contract in
excess of the project's appropriated funds by the amount of $78,771.00.
The Council directed the further evaluation and development of funding options in an effort to
fund both the Fire Station project and the City Hall renovation project. The Council discussion
on the request centered on the cost to the City of delaying the City Hall project and the need to
proceed with improvements that would result in operating efficiencies and cost savings.
The staff has developed three viable options and evaluated the operational and financial impact
of each of those options. Additionally, the staff analyzed the long and short term ramifications
of each of the options. Those options are:
A. Use of supplemental funds from General Fund reserves
B. Reallocation of appropriated funds within the Capital Improvement Fund budget and
delay the City Hall project
C. Increase revenue projections to include funds that are available but would not
normally be appropriated until July 1, 1994; thus increasing the total appropriations
to the Capital Improvement Fund budget
During the evaluation of the options, the staff determined that it could not support a
supplemental appropriation from the General Fund reserves. It is the staff position that the use
of General Fund reserve monies for a non - critical construction project is not consistent with the
MEMORANDUM
Amendment to CIP Fund Budget
July 29, 1993
Page 2
purpose for those reserves or the City's need to maintain reserves at an acceptable level. The '
General Fund reserves are maintained as an offset against unanticipated revenue shortages and /or
emergency situations requiring immediate action in order for the City to avoid financial loss. ,
Additionally, there are restricted funds available for capital improvement projects in the form
of dollars from the third penny sales tax. The staff position is that these projects should be
funded with Capital Improvement dollars derived from that third penny sales tax. It is the staff
opinion that General Fund reserves should be available for a broad range of emergencies when
needed. It does not appear to be a wise or prudent decision from either a management or
fiduciary perspective to spend those monies on capital improvement projects when other funds
are set aside for that purpose.
There is, however, an option that, if accepted, may result in funding for both projects from the
third penny sales tax, thus avoiding the need to use General Fund reserves. Option "C ", above,
would fund the Fire Station project by increasing the currently appropriated funding level of the
Fire Station project by $80,000. Ms Bishop has projected that there will be additional FY 1993-
94 Capital Improvement funds available from the third penny sales tax that can now be
appropriated to the City Hall project. It should be noted, however, that actual construction of
the City Hall project could not begin until the additionally appropriated funds are collected. Our
projections are that those funds will be collected and available for expenditure beginning in
February. Utilizing this option, the City would be able to initiate and complete the Fire Station
project immediately and be in a position to initiate the City Hall renovation project in the spring
of next year without resorting to the use of General Fund revenues.
It should be noted that the availability of additional Capital Improvement revenues for this
appropriation is based on our projection of 93 -94 sales tax collections. It should also be noted
that the state budget law requires that we collect the revenues prior to making expenditures from
a fund. The act of appropriating additional revenues will not allow for the expenditure of those
revenues until they have been collected. Thus, even though we anticipate funding both projects,
there would still be a possibility that the City Hall project could be further delayed in the event
those collections did not meet our projections. The fund balance of the Capital Improvement
Fund would allow for planning and design of the City Hall project to be initiated, but actual
construction would be delayed until additional revenue projections are met.
CONCLUSIONS:
It is, therefore, the conclusion of the staff review that the financial impact of appropriating funds
from the General Fund reserves could pose a significant risk to the City's ability to react to '
emergencies. Additionally, the evaluation indicates that there are Capital Improvement funds
available for supplemental appropriations.
I
MEMORANDUM
Amendment to CIP Fund Budget
July 29, 1993
Page 3
When the staff presented the FY93 -94 budget, the fund balance for the Capital Improvement
' Fund was projected to be $327,250. Due to expenditures relating to the Fire Station project
during FY93, the actual ending fund balance was $321,834 ($5390 was spent after budget
' projections were made). Additionally, on July 1 the actual transfer to the Capital Improvement
Fund was $11,487 more than projected during the budget process. The net effect of those
corrections will allow the Council to supplementally appropriate $80,000 to the Fire Station, but
only increase the total budget revenues by $60,000.
RECOMMENDATION:
The staff recommends Council approval of an amendment to the Capital Improvement Fund
budget by adopting the budget shown as Attachment #1 wherein changes are shown to the
beginning fund balance, the transfer from the Sales Tax Fund, and Central Fire Station project,
effectively increasing appropriations to projects in that fund by $74,610.
ATTACHMENTS:
1. Proposed Capital Improvement Fund Budget
2. Current Capital Improvement Fund Budget
3. Memorandum dated July 14, 1993
1
I
ATTACHMENT #1
CAPITAL IMPROVEMENT FUND
PROPOSED BUDGET
FY 1993 -94
PROJECTED BEGINNING FUND BALANCE (7 -1 -1993)
OPOSED REVENUE & TRANSFER IN
Interest 10,000
Transfer from OPWA Sales Tax Fund 452,787
OPOSED EXPENDITURES
81- 210 -5420 City Hall Renovation 90,000
81- 330 -5420 Central Fire Station 509,135
81- 330 -5442 Tanker Truck 65,000
81- 610 -5461 Sports Park 120,000
PROPOSED NET
321,834
321,348 '
PROJECTED ENDING FUND BALANCE (6 -30 -1994) $486
a
Capital Improvement Fund Budget
July 30, 1993
Beginning Fund Balance
Revenue & Transfer In:
Interest
Transfer from Sales Tax Fund
Total Revenue
Expenditures:
City Hall
Central Fire Station
Tanker Truck
Sports Park
Total Expenditures
Ending Fund Balance
ATTACHIUNT #1A
FY 94
Correct to
Proposed
Approved
6/30/93
Corrected Proposed Amended
Budget
Actual
Budget Amendments Budget
$327,250
($5,416)
$321,834 $321,834
10,000 10,000
381,300 11,487 392,787
391,300 11,487 402,787
10,000
60,000 452,787
60,000 462,787
90,000
90,000
90,000
434,525
(5,390) 429,135 80,000
509,135
65,000
65,000
65,000
120,000
120,000
120,000
709,525
(5,390) 704,135 80,000
784,135
$9,_025
$1 $20,486 $20,000)
$486
1.
■ ;_
ATTACHMENT 32
CAPITAL IMPROVEMENT FUND
PROPOSED BUDGET
FY 1993-94
PROJECTED BEGINNING FUND BALANCE (7-1-1993)
PROPOSED REVENUE & TRANSFER IN
Interest 10,000
Transfer from OPWA Sales Tax Fund 381,300
PROPOSED EXPENDITURES
81-210-5420 City Hall Renovation 90,000
81-330-5420 Central Fire Station 434,525
81-330-5442 Tanker Truck 65,000
81-610-5461 Sports Park 120,000
1 - ------ ----------------
PROPOSED NET
327,250
(318,225)
PROJECTED ENDING FUND BALANCE (6-30-1994) $9,025
911
6 MEMORANDUM
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
REQUEST FOR BUDGET AMENDMENT TO THE CAPITAL
IMPROVEMENT FUND
July 14, 1993
The recently approved FY 93 -94 budget includes appropriations to four capital improvement
projects (page 90 in budget document). Those projects are 1) Fire Department Tanker Truck -
$65,000; 2) City Hall Renovation - $90,000; 3) SportsPark Phase II - $120,000; 4) Central Fire
' Station - $434,525. The funding for each of these projects is derived from the third penny sales
tax and appropriated annually to priority projects.
The central fire station project has been listed on the capital improvement plan since 1989. The
bidding process for the fire station has been completed and a review of the bids by the architect
and Chief Allen indicates that the "lowest and best" bid is $78,771.00 more than the funds
available (not all of the appropriated funds were allocated for construction costs; a portion of
the funds were set aside for utility services, engineering services, architect, inspections, etc).
The staff has conducted an evaluation of the project, as it relates to our long term facilities -
strategy; a review of the bid in terms of its comparison to other similar projects; and an analysis
of options for supplemental funding. Based on those studies, it is the staff position that the
project design is at its most basic and cost efficient level, and that the project should be initiated
and completed as currently planned. Additionally, it is the staff position that, given the current
list of funded projects, the increased funding for the station project should be acquired by
decreasing the appropriation to the city hall renovation project.
The ramification of reduced funding for the city hall project is that the project will be delayed
for at least one year. Most significantly, it should be noted that the money remaining in the city
hall project would have to be used to provide protection to the existing fire station "bay" area
after the doors are removed and relocated to the new station. Therefore, it should be recognized
that, in the event the recommendation below is accepted, there will be no real progress on
renovating city hall facilities until FY 94 -95.
TO:
FROM:
1
SUBJECT:
DATE:
BACKGROUND:
THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
RODNEY J RAY
CITY MANAGER
REQUEST FOR BUDGET AMENDMENT TO THE CAPITAL
IMPROVEMENT FUND
July 14, 1993
The recently approved FY 93 -94 budget includes appropriations to four capital improvement
projects (page 90 in budget document). Those projects are 1) Fire Department Tanker Truck -
$65,000; 2) City Hall Renovation - $90,000; 3) SportsPark Phase II - $120,000; 4) Central Fire
' Station - $434,525. The funding for each of these projects is derived from the third penny sales
tax and appropriated annually to priority projects.
The central fire station project has been listed on the capital improvement plan since 1989. The
bidding process for the fire station has been completed and a review of the bids by the architect
and Chief Allen indicates that the "lowest and best" bid is $78,771.00 more than the funds
available (not all of the appropriated funds were allocated for construction costs; a portion of
the funds were set aside for utility services, engineering services, architect, inspections, etc).
The staff has conducted an evaluation of the project, as it relates to our long term facilities -
strategy; a review of the bid in terms of its comparison to other similar projects; and an analysis
of options for supplemental funding. Based on those studies, it is the staff position that the
project design is at its most basic and cost efficient level, and that the project should be initiated
and completed as currently planned. Additionally, it is the staff position that, given the current
list of funded projects, the increased funding for the station project should be acquired by
decreasing the appropriation to the city hall renovation project.
The ramification of reduced funding for the city hall project is that the project will be delayed
for at least one year. Most significantly, it should be noted that the money remaining in the city
hall project would have to be used to provide protection to the existing fire station "bay" area
after the doors are removed and relocated to the new station. Therefore, it should be recognized
that, in the event the recommendation below is accepted, there will be no real progress on
renovating city hall facilities until FY 94 -95.
MEMORANDUM
Budget Amendment to CIP Fund
July 14, 1993
Page 2
OPTIONS:
The question at issue is whether or not to construct the station now. If the decision is to award
the contract and continue the project under the current schedule, the staff believes the minimum
scope of the project should be no less than that recommended by Chief Allen and the architect.
Should that be the Council's decision, the staff is of the opinion that there are only two viable
funding alternatives available to the Council. Qption 1 is the reallocation of capital improvement
funds as outlined above and recommended below. Qption 2 would be to approve a supplemental
appropriation to the fire station from existing general fund reserves.
RECOMNW,NDATION•
The staff recommends that the Council approve an amendment to the Capital Improvement Fund
budget by decreasing the City Hall Renovation Project by $80,000 and increasing the Central
Fire Station Project by $80,000.
ATTACHMENT:
Capital Improvement Fund Budget
1
J
W
4
I
1010 Lei ' 1
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST TO REDUCE FINES FOR CERTAIN VIOLATIONS OF
THE MUNICIPAL CODE OF ORDINANCES
DATE: July 29, 1993
BACKGROUND:
Title 11 (Eleven), Oklahoma Statutes, Section 27 -119, provides for a jury trial for any person
accused of violating a provision of a municipal code when the maximum fine for such violation
is in excess of $100. The Owasso Code of Ordinances was recodified in 1984 and language was
adopted at that time to make all offenses of the code punishable by a fine not to exceed $200,
"except as otherwise provided by state law... "; and, "where no specific penalty is provided
thereof..." (Part 1, Chapter 1, Section 1 -108 of the Code of Ordinances). That 1984 language
effectively gave every person cited by the Owasso Police Department for any offense a right to
trial by jury. Over the years, as that right has become known, jury trials for minor offenses
have been requested as a means of prolonging a case or as a part of a defendant's strategy to
make prosecution of the case more difficult. Defendants in these cases are aware of the fact that
our small court cannot have regular jury trials; that in most cases a jury trial would not be
scheduled for months, and that such trials are more expensive for the City to adjudicate. The
proposed Ordinance #466, if adopted by the City Council, would reduce the maximum fine on
many of our offenses from $200 to $100, thus removing the burden of jury trial from those
minor offenses and allowing the court to clear those cases from its docket.
The proposed ordinance has been reviewed (or is under review) by the Department of Police
Services, the City Prosecutor, City Attorney, Municipal Judge, and Court Clerk. Comments
from those departments were solicited as a part of the process to develop the proposal. The
ordinance maintains the $200 maximum fine on ten offenses (see attached ordinance for listing),
but reduces the maximum fine on all other offenses from $200 to $100 unless state law requires
otherwise or unless the code specifically establishes a fine. Those offenses wherein the fine is
being recommended for reduction are too numerous to list individually, however, most traffic
violations would not allow a jury trial if this ordinance is adopted. Generally, the impact of this
ordinance will be minimal in terms of financial considerations or number of cases heard by the
court; the real impact is on the options available to defense attorneys. Owasso is one of the few
MEMORANDUM
Reduction of Fines
July 29, 1993
Page 2
cities in our area to continue making jury trials available on such a large number of minor
offenses.
RECOMMENDATION:
The staff recommends Council approval of Ordinance #466.
ATTACHMENTS:
1. Ordinance #466
2. Section 1 -108, Code of Ordinances
' ORDINANCE NUMBER
THE CITY OF OWASSO, OKLAHOMA
AN ORDINANCE RELATING TO PART 1-- GENERAL
PROVISIONS, CHAPTER 1 - -USE AND CONSTRUCTION OF
THE CODE, SECTION 1- 108-- GENERAI. PENALTY OF
THE CODE OF ORDINANCES OF THE CITY OF OWASSO,
OKLAHOMA, PROVIDING PENALTIES FOR VIOLATIONS
' OF THE CODE OF ORDINANCES OF THE CITY OF
OWASSO, OKLAHOMA, PROVIDING REPEALER,
DECLARING AN EFFECTIVE DATE
' BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT:
Section One: Part 1-- General Provisions, Chapter 1 - -Use and
Construction of the Code, Section 1 -108 of the Code of Ordinances
of the City of Owasso, Oklahoma, be amended to provide as follows,
to -wit:
J
I
11
Section 1- 108 -- General Penalty
A. Unless after the date hereof a different penalty
is provided, any person, upon conviction for any of the
following offenses, shall be punished by a fine,
excluding costs, of not exceeding Two Hundred Dollars
($200.00) and /or thirty (30) days imprisonment. Such
offenses are as follows, to -wit:
Actual Physical Control
Assault and Battery upon a Police Officer
Driving Under the Influence
Driving While Impaired
Eluding a Police Officer
Resisting Arrest
Possession of Marijuana
Violation of the provision of Part 8, Health and
Sanitation, of the Code of Ordinances of the City of
Owasso, Oklahoma
Violation of the provisions of Part_ 5, Building
Regulations and Code, Chapter. 6, Fair Housing
Regulations
Violation of the provisions of Part 17, Utilities,
Chapter 1, Water, Sewer and Sanitation Systems
Each day or any portion of a day during which any violation
of this Code or any ordinance shall continue shall constitute
a separate offense.
B. Unless after the date hereof a different penalty is
provided, whenever in this Code of Ordinances an act is
prohibited or made or declared to be unlawful or an offense
or misdemeanor, or wherever in this Code of Ordinances the
doing of any act as required or the failure to do any act is
declared to be unlawful., except for the offenses referred to
in Section A hereof, any person, upon conviction therefor,
shall. be punished by a fine of not more than One Hundred
Dollars ($100.00), excluding costs.
Each day or any portion of a day during which any violation
of this Code or any ordinance shall continue shall constitute
a separate offense.
C. Any person who shall aid, abet, or assist in the
violation of any provision of this Code shall be deemed guilty
of an offense and upon conviction therefor, shall be punished
in accordance with the punishment provided for violation of
the provision such person aided, abetted or assisted in
oword93.poc
violating.
Section 2: That Part 1-- General Provisions, Chapter 1 --
Use and Construction of the Code, Section 1 108, in effect on the
date of this adoption of Lhis ordinance, shall, upon the effective
date of the Ordinance be deemed repealed.
Sect ion _3: This ordinance shall, upon passage, take effect
thirty (30) days from the date of the first publication as provided
by state law.
Dated this day of 1993.
CITY OF OWASSO, OKLAHOMA
By:
Bob Randolph, Mayor
ATTEST:
Marcia Boutwell, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
oword93.poc
General Provisions
Sec. I - 106 Sec. I -I 10
"Section Be it ordained by the City Council of the City of Owasso,
Oklahoma, that the provisions of this ordinance shall become and be made a part of the
code of ordinances of the City of Owasso, Oklahoma, and the sections of this ordinance
may be re- numbered to accomplish this intention."
D. All sections, articles, chapters or provisions of this code desired to be
repealed may be specifically repealed by section or chapter number, as the case may
be. (Prior Code, Sec. 1 -1.6)
State Law Reference: Enactment of ordinances, I I O.S. Sections 14 -104 to 14-
106.
' SECTION 1 -107 ALTERING CODE.
It is unlawful for any person to change or amend by additions or deletions any part
' or portion of this code, or to insert or delete pages or portions thereof, or to alter or
tamper with this code in any manner whatsoever which will cause the law of the city to
be misrepresented thereby. Any person violating this section shall be punished as
provided in Section 1 -108 of this code. (Prior Code, Sec. 1 -1.7)
SECTION 1 -108 GENERAL PENALTY.
A. Except as otherwise provided by state law, whenever in this code or in any
ordinance of the city an act is prohibited or is made or declared to be unlawful or an
offense or a misdemeanor, or whenever in the code or ordinance the doing of any act is
I required or the failure to do any act is declared to be unlawful, where no specific
penalty is provided therefor, the violation of any provision of this code or of any
ordinance, upon conviction, shall be punished by a fine, including costs, of not exceeding
Two Hundred Dollars ($200.00) or by imprisonment for not more than thirty (30) days, or
' both such fine and imprisonment. Each day or any portion of a day during which any
violation of this code or of any ordinance shall continue shall constitute a separate
offense.
' B. Any person who shall aid, abet or assist in the violation of any provision of
this code or any other ordinance shall be deemed guilty of a misdemeanor and upon
' conviction shall be punished as provided in this section. (Prior Code, Secs. 1 -1.8, 12 -36,
14 -3)
State Law Reference: Maximum fine levied in courts not of record, $200.00, 11
O.S. Section 14-11 I. Fines over $100.00 to be determined by jury trial, I I O.S. Section
27-119.
SECTION 1 -109 FINES RECOVERABLE BY CIVIL ACTION.
All fines shall be recoverable by civil action before any court of competent
' jurisdiction in addition to any other method provided by law.
SECTION I -I 10 ORDINANCES IN EFFECT IN OUTLYING TERRITORY OF CITY.
All ordinances of the city now in effect within the city are hereby extended to all
real property belonging to, or under the control of. the city outside the corporate limits
of the city, and shall be in full effect therein insofar as they are applicable. All
ordinances of the city which shall go into effect in the future, shall also apply to, and
be in full effect within the boundaries of all outlying real property, insofar as they may
Page 1 -6
1
MEMoxnrmuM
' TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
' FROM: TIMOTHY ROONEY CITY PLANNER
' SUBJECT: ELM CREEK CLINIC - FINAL PLAT
DATE: July 26, 1993
BACKGROUND:
Elm Creek Clinic is a proposed one lot - one block subdivision, located just north of Owasso
Lumber on the East Highway 169 service road. The area contained within the proposed plat was
previously contained within Lot 1, Block 19 of Elm Creek Estates. The property contains
approximately 30,046 square feet and is zoned CS (Commercial Shopping Center District). Due
' to its simplified nature (one lot - one block), staff requested that this be processed as a final plat
at both the Planning Commission and City Council levels.
The Elm Creek Clinic final plat was presented to the Technical Advisory Committee at its June
30, 1993 meeting. The only corrections recommended regarding the plat were that the "point
of beginning" utilized in the legal description would need to be indicated on the plat and a minor
' correction to the Deed of Dedications needed to be made. Those corrections have been made
to the enclosed plat.
The Planning Commission unanimously recommended approval of the final plat for Elm Creek
Clinic.
RECOMMENDATION:
The final plat for Elm Creek Clinic complies with the Owasso Subdivision Regulations;
therefore, the staff recommends approval of the final plat.
ENCLOSURE:
1. Elm Creek Clinic Final Plat
1
1
1
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY ROONEY, CITY PLANNER
SUBJECT: TEXT AMENDMENT - OWASSO ZONING CODE
CHAPTER 12, CREATING SECTION 1260
DATE: July 26, 1993
BACKGROUND:
The Community Development Department recently received and approved two building permits
for automotive service related businesses within commercially zoned property located at 206 and
208 N. Main Street. One of the uses, a transmission repair shop, was required to be heard by
the Owasso Board of Adjustment, and a public hearing was held for that use in 1992. The other
use, an automotive business providing basic service and minor repair, and was permitted by right
and no Board of Adjustment action was required.
A major concern, however, arose with approving both of these building permits. Both proposed
businesses and the structure in which the services would be performed were to be located on lots
that already had a pre - existing non - conforming use. In both cases, a single - family dwelling
existed on the lots.
Certainly, one can reach the conclusion that automobile body shops and repair services are not
compatible with single family housing. However, the Owasso Zoning Code contained no
prohibition of such "dual" use when one of the uses is a pre - existing, non - conforming use, be
it commercial, industrial, office, or residential zoning. Responsible planning dictates that
unrelated dual uses on one lot is not favorable and not to be embraced by any community.
While the underlying zoning is commercial, this is an older portion of the community and much
of the surrounding development occurred quite some time ago and is residential (single and
multi - family) in nature despite its underlying zoning. While it is important for a zoning code
to not be perceived as anti- development with too many restrictions, it is also a priority to
preserve the integrity of previously developed areas as well.
t
In order to avoid non - compatible development of this nature in the future, staff is proposing a
text amendment that would eliminate any new use being established on property already
containing a non - conforming use, unless:
1. Each existing and proposed use, including all accessory buildings and uses,
shall be located on a lot or a parcel of land having a required area for each
such use.
2. These uses shall be so located that the lot or parcel of land can be divided
into smaller lots or parcels of land, each of which will contain not less than
the required area, and on each of which the number and location of structures
will comply with the requirements of this Ordinance when considered as a
separate lot or parcel of land.
By simply adding these two requirements to the Owasso Zoning Code, non - compatible
development similar to that which has occurred on Main Street would be restricted. For
example, the lot on which Eddie's Transmission is located is 10,500 square feet in area. The
zoning code would require a minimum of 8,400 square feet of lot area for the single - family
residence, plus the additional lot area that would be required for a commercial business. If this
requirement were in place at the time of building permit review, the additional use proposed on
the above lot would have been denied unless the single family dwelling were removed as an
inherent part of the proposal.
4
The Planning Commission unanimously recommended approval of the proposed text amendment.
RECOMMENDATION:
Staff is recommending approval of Ordinance No. 467, which amends Chapter 12 of the Owasso
Zoning Code, creating Section 1260, "Nonconforming Uses Limit Other Uses ". Said
amendment to read as follows:
Section 1260
1
1. Each existing and proposed use, including all accessory buildings and uses,
shall be located on a lot or a parcel of land having a required area for each
such use.
2. These uses shall be so located that the lot or parcel of land can be divided
into smaller lots or parcels of land, each of which will contain not less than
the required area, and on each of which the number and location of structures
will comply with the requirements of this Ordinance when considered as a
separate lot or parcel of land.
1
' CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 467
' AN ORDINANCE AMENDING PART TWELVE (12) PLANNING,
ZONING AND DEVELOPMENT, CHAPTER TWO (2) ZONING
REGULATIONS, SECTION 12 -201 ZONING REGULATIONS
ADOPTED, CHAPTER TWELVE (12), NONCONFORMITIES,
' AMENDING SAME IN PARTICULAR CREATING SECTION 1260 -
NONCONFORMING USES LIMIT OTHER USES, REPEALING ALL
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
' HEREWITH, AND DECLARING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
' Section 1. That Part 12, Planning, Zoning and Development,
Chapter 2, Zoning Regulations, Section 12 -201, Chapter Twelve (12),
Nonconformities, should be, and hereby is amended to create Section 1260 -
' Nonconforming Uses Limit Other Uses. Said Section 1260 to read as follows:
1. Each existing and proposed use, including all accessory
buildings and uses, shall be located on a lot or a parcel of land
' having a required area for each such use.
2. These uses shall be so located that the lot or parcel of land can
be divided into smaller lots or parcels of land, each of which
' will contain not less than the required area, and on each of
which the number and location of structures will comply with
the requirements of this Ordinance when considered as a
' separate lot or parcel of land.
Section 2. That all ordinances or parts thereof in conflict herewith are
' hereby expressly repealed. Those portions consistent herewith remain
unaffected hereby.
Section 3. That this Ordinance shall, upon passage, become effective
thirty days from the date of first publication as provided by State Law.
t PASSED AND APPROVED this 3rd day of August, 1993.
Bob Randolph, Mayor
' ATTEST:
■ Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
I I
NIMoxnrmuM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
iCITY OF OWASSO
FROM: STEVE COMPTON
ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT
' SUBJECT: ODOC INFRASTRUCTURE GRANT PROJECT #5252 CDBG -ED92
BUDGET REVISION /CONTRACT MODIFICATION #1
r
DATE: July 29, 1993
' BACKGROUND:
At the December 1, 1992 City Council meeting, the Council accepted ODOC Grant Project
#5252 CDBG -ED92. The total grant was for $151,203.00 and was provided to design,
construct, and administer the overall project. The budget for the sub -parts of the project was
as follows:
(1) Wastewater Main Extension $20,991.00
(2) Water Main Extension $35,249.00
(3) Street Extension $72,008.00
(4) Administration Services $ 7,341.00
(5) Engineering Services $15,614.00
The Council awarded a contract to INCOG for administration services and to Sack and
Associated, Inc. for engineering services the remaining $128,248.00 of the grant was
' programmed for actual construction. The construction drawings and bid documents were then
prepared and submitted to the Council. On June 15, 1993 the Council authorized the staff to
' begin the process of soliciting bids for the construction of the infrastructure. Four bids were
opened July 15, 1993 with the lowest bid being $177,612.20.
' Early in the engineering design process a "preliminary estimate" had been completed by the
engineer to assist the staff with the "Release Of Funds ". This estimate indicated to the staff that
the project could be constructed for the grant amount of $128,248.00. Since that time,
' additional soil borings were completed in the area where the wastewater main lines are to be
located. The analysis of the data from those borings indicated that there was a significant
amount of rock in this area that was not initially anticipated. Discussions the engineer had with
the contractors during the last part of the bidding process also indicated that construction in this
area would be more costly than anyone initially expected.
Immediately following the bid opening the staff contacted ODOC and was instructed to submit
a budget revision and justification for the change. The proper documentation and justification
was submitted to ODOC for their review. Approval of a budget revision for an additional
amount of $47,810.23 has been received from ODOC (see attached letter from Sherwood
Washington). If approved by the Owasso City Council the revised budget will be as follows:
(1) Wastewater Main Extension
$65,337.00
(2) Water Main Extension
$35,469.03
(3) Street Extension
$79,675.20
(4) Administration Services
$ 7,341.00
(5) Engineering Services
$11,200.00
The total grant amount will increase from the original amount of $151,203.00 to the revised
amount of $199,013.23.
No additional local fund are required as a part of this budget revision
RECOMMENDATION:
The Staff recommends Council approval of the budget revision and subsequent modification in
the grant contract increasing such by $47,810.00 and that the Mayor be authorized to execute
the necessary documents.
ATTACHMENT:
ODOC Letter From Sherwood Washington
I
DAvio W.&LURS
GOVEAROR
GREG MIN
SECRETARY OF COMMENCE
July 29 1993
Mr. Steve Compton, Assistant City Manager
City of Owasso
207 S. Cedar
Post Office Box 180
Owasso, Oklahoma 74055
' RE: Community Development Block Grant • Economic Development Financin g (C DB -
EDF), City of Owasso / Max Buchanan Company, Contract 45252 FY'92, Request for
' Budget Modification and Additional $47,810.23 in CDBG -EDF Resources
' Dear Mr. Compton:
We are in receipt of your request to modify your project's budget. My staff is currently
' completing the paperwork for the request and have completed their review of your budget
modification and request for an additional $47,810.23 in CDBG -EDF resources. The purpose of
this letter is to inform you that 1 have approved your request and see no reason why the City
' cannot proceed with the construction contract award. I have been informed that you are in need
of this letter in order for you and the City to use next Tuesday evening in order to be able to
award your project's construction contract to the project's most responsive/reasonable bidder,
' This letter will soon be followed by the formal paperwork to enable the change to take place.
Your cooperation in that matter will be greatly appreciated.
It is our hope that this approval has met with your project's time frames. Should you have any
questions about the content of this letter or about the budget modification, please feel free to
contact Kirk Grau or Michael Jones of my staff.
Sincerely,
n
n
eSoKai gton
Director
Division of Community Affairs and Development
SW:awb
OKLAHOMA DEPARTMENT Of COMMERCE
1
1
i
1
1
1
1
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVE COMPTON
ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT
SUBJECT: FY 1993 -94 GENERAL FUND
REVENUE AMENDMENT /SUPPLEMENTAL APPROPRIATION
ODOC GRANT #5252 CDBG -ED92
DATE: July 29, 1993
BACKGROUND:
The staff has recently justified and processed the necessary documentation for a revision to the
budget for the Oklahoma Department of Commerce Infrastructure Grant #5252 CDBG -ED92.
As a result, the grant will be increased by $47,810.23. This increase in the grant amount will
also increase the City's General Fund Budget Estimate of Revenues for FY 1993 -94 by an equal
amount. In addition, it is necessary to increase the capital outlay portion of the Economic
Development Department's budget to cover the future expenditure of the additional grant
monies.
RECOMMENDATION:
The staff recommends Council approval of an increase in the FY 1993 -94 General Fund
estimated revenues of $47,810.00 and a supplemental appropriation of $47,810 to the capital
outlay portion of the Economic Development Department General Fund budget.
AIMoxarmunz
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO,OKLAHOMA
FROM: ROHN MUNN
' ENGINEERING TECHNICIAN
SUBJECT: AWARDING CONTRACT TO MCGUIRE BROTHERS
CONSTRUCTION CO. FOR INFRASTRUCTURE
IMPROVEMENTS TO THE MAX BUCHANAN PROJECT SITE
PROJECT #5252 CDBG -ED92
DATE:
iBACKGROUND:
July 28,1993
' On December 1, 1992, the City Council agreed to accept a grant offer from the Oklahoma
Department Of Commerce in the amount of $151,203 for the purpose of funding
infrastructure improvements to the Max Buchanan project site.
On April 6,1993, the City Council awarded a contract to Sack And Associates, Inc. of Tulsa,
Oklahoma for the purpose of designing, preparing bid documents, construction administration
and issuing final reports that would extend water and wastewater main lines and establish a
newly constructed road connecting to the south end of Main Street and running south and
' east to the easterly edge of the Max Buchanan property. Sack And Associates, Inc. then
prepared all drawings and bid documents and submitted them to staff. The staff reviewed the
documentation and forwarded all information to the City Council prior to the June 15, 1993
' council meeting. On June 15,1993, the City Council authorized the staff to begin the process
of soliciting bids for the CDBG -ED Grant, Project #5252 (Max Buchanan Infrastructure).
' On July 08,1993, at 2:00 p.m., a mandatory pre -bid conference was held at City Hall in
which four bidders were present ( McGuire Brothers Construction Co., The Atlas Utility
Co., R.L. Hensley Construction, and W.N. Couch, Inc.). Then on July 15,1993, at City
Hall, the bid opening was held in which the same four bidders prepared bids (See the
attached Bid Summary Sheet). Sack And Associates, Inc. has reviewed all the bids and has
' recommended that the contract go to the low bidder, McGuire Brothers Construction Co. in
the amount of $177.612.20.
1
M-
im
FUNDING SOURCE:
The funding for this contract comes from the Oklahoma Department Of Commerce
infrastructure grant (Project CDBG -ED92 #5252) which includes the revised budget
addressed by Contract Modification #1, (see item #10, this Agenda).
RECOMMENDATION:
The staff recommends Council approval of a contract in the amount of $177,612.20 to
McGuire Brothers Construction Co. for the purpose of constructing the infrastructure
improvements to Owasso's water, wastewater and street systems as a part of the economic
development project funded by CDBG -ED92 #5252 (Max Buchanan). t
ATTACHMENT:
Bid Tabulation sheet
SACK AND ASSOCIATES, INC.
110 SOUTH HARTFORD, SUITE 131
TULSA, OKLAHOMA 74120
ITEM
DESCRIPTION
QUANTITY
301A
RIGHT-OF-WAY CLEARING AND RESTORING
1340 LF
302A
EXCAVATION AND BACKFILL, UNCLASSIFIED
523 CY
UNIT
PIPE, POLYVINYL CHLORIDE (PVC), WATER SERV
UNIT
308A
6 -INCH, AWWA C900
1340 LF
$2.00
FITTINGS, IN PLACE
$3.00
311A
6'X 6k 6' TEE
4 EA
3118
6' 11 114 DEGREE BEND
2 EA
311C
8'X 6' CROSS
1 EA
311D
8' PLUG
5 EA
311E
6' SOUD SLEEVE
1 EA
$2.00
VALVE, IN PLACE
$13.00
316A
"6' TAPPING SLEEVE AND VALVE
1 EA
3168
8' GATE VALVE
5 EA
3160
2' AIR RELIEF VALVE & VAULT
1 EA
31 SD
3 -WAY FIRE HYDRANT
2 EA
316E
6' FIRE HYDRANT EXTENSION
1 EA
316E
REMOVE & RE- INSTALL 3 -WAY FIRE HYDRANT
1 EA
$480.00
VALVE BOX, IN PLACE
$240.00
317A
CAST IRON VALVE BOX
6 EA
3178
CAST IRON VALVE BOX EXTENSION
1 EA
$85.00
STRUCTURE, SPECIAL
$170.00
322A
DISCONNECT EXISTING SERV PLUG, AND
s EA
$225.00
RE- CONNECT METER TO NEW WATER LINE
$150.00
322B
RELOCATE EXISTING WATER METER
1 EA
3220
6 -INCH DETECTOR CHECK VALVE & VAULT
1 EA
322D
S -INCH ODOT TYPE 'B'ASPHALTIC CONCRETE
20 SY
322E
4TH AVENUE ASPHALT CUT AND REPAIR
1 EA
$125.00
PARTITOTAL
$220.00
BID SUMMARY SHEET
OWASSO MUNICIPAL FACIUTIESINDUSTRIAL PARK
PROJECT NO. 5252 CDBG -ED92
BID DATE JULY 15, 1993
PART I: WATER
ENGINEERS ESTIMATE
McGUIRE BROTHERS CONST
THE ATLAS UNTILTIY CO
R.L. HENSLEY CONST
WN COUCH, INC.
UNIT
EXTENSION
UNIT
EXTENSION
UNIT
EXTENSION
UNIT
EXTENSION
UNIT
EXTENSION
$2.00
$2, 680.00
$3.00
$4,020.00
$0.50
$670.00
$0.10
$134.00
$1.00
$1,UODO
$5.00
$2,615.00
$1.00
$523.00
$2.00
$1,046.00
$1.00
$523.00
$2.00
$1,046.00
$13.00
$17,420.00
$10.60
$14204DO
$9.00
$12,060.00
$13.10
$17,554.00
$1330
$17,822D0
$160.00
$640.00
$117.00
$468.00
$200.00
$800.00
$110.00
$440.00
$120.00
$480.00
$120.00
$240.00
$86.00
$172.00
$ 150.00
$300.00
$80.00
$160.00
$85.00
$170.00
$170.00
$170.00
$151.00
$151.00
$225.00
$225.00
$150.00
$150.00
$165.00
$165.00
$100.00
$500.00
$48.00
$240.00
$ 75.00
$375.00
$45.00
$225.00
$25.00
$125.00
$220.00
$220.00
$57.00
$87.00
$120.00
$120.00
$115.00
$115.00
$80.00
$80.00
$1,000.00
$1.000.00
$1,200.00
$1200.00
$1,100.00
$1, 100.00
$825.00
$825.00
$800.00
$800.00
$400.00
$2,000.00
$260.00
$1,300.00
$300.00
$1,500.00
$240.00
$1,200.00
$355.00
$1,775.00
$1,600.00
$1,800.00
$1,600.00
$1,600.00
$2,200.00
$2200.00
$1,450.00
$1,450.00
$2.000.00
$2,000.00
$1,100.00
$2200.00
$850.00
$1,700.00
$1,000.00
$2,000.00
$950.00
$1,900.00
$935.00
$1,870.00
$150.00
$150.00
$200.00
$200.00
$170.00
$ 170.00
$300.00
$300.00
$200.00
$200.00
$ 600.00
$ 600.00
$ 300.00
$ 300.00
$350.00
$350.00
$360.00
$360.00
$1,175.00
$1,175.00
$80.00
$480.00
$65.00
$390.00
$60.00
$3 60.00
$50.00
$300.00
$45.00
$270.00
$40.00
1140.00
$45.00
$45.00
$25.00
$25.00
$35.00
$35.00
$30.00
$30.00
$350.00
$2,100.00
$200.00
$1200.00
$200.00
$1200.00
$300.00
$1,800.00
$350.00
$2,100.00
$ 350.00
$350.00
$300.00
$300.00
$300.00
$ 300.00
$330.00
$330.00
$350.00
$360.OD
$10,500.00
$10, 500.00
$2, 800.00
$2 ,800.00
$3,500.00
$3,500.00
$3, 500.00
53500.00
$6,000.00
$6,000.00
$20.00
$400.00
$40.00
$800.00
$30.00
$ 600.00
$46.50
$930.00
$60.00
$1 ,000.00
$ 800.00
$800.00
$600.00
$600.00
$600.00
$600.00
$1,300.00
$1 ,300.00
------- - --
$1,000.00
$1,000.00
--- - - - - --
--
$46,805.00
------ - ---
$32,300.00
----------
$29,501.00
$33,531.00
$39,798.00
m m m m m m = !
SACK AND ASSOCIATES, INC.
110 SOUTH HARTFORD, SUITE 131
TULSA, OKLAHOMA 74120
BID SUMMARY SHEET
OWASSO MUNICIPAL FACILITIESANDUSTRIAL PARK
PROJECT NO. 5252 CDBG -ED92
BID DATE JULY 15, 1993
PARTII: SANITARYSEWER
ITEM
DESCRIPTION
QUANTITY
ENGINEERS ESTIMATE
UNIT EXTENSION
MCGUIRE BROTHERS CONST
UNIT
THE ATLAS UNTILRY CO
R.L. HENSLEY CONST
WN COUCH, INC.
EXTENSION
UNIT
EXTENSION
UNIT
EXTENSION
UNR
EXTENSION
30.+.+1 A
302A
RIGHT-OF-WAY CLEARING AND RESTORING
EXCAVATION AND BACKFILL, UNCLASSIFIED
90:4 LF
$2,00
$1,806.00
$1.00
5903 Op
f1 Op
5903 pp
1010
""
710 CY
$20.00
$14200.00
$20.00
$14,200.00
$10.00
$7,100.00
31.00
5710.00
PIPE, DUCTILE IRON, IN PLACE
$10.00
$7,.00
306A
4 -INCH, AWWA C151, CLASS 51
65 LF
$12.00
$780.00
$36.00
$2,340.00
$25.00
$1,625.00
(30.00
51,950.00
FITTINGS, IN PLACE
$14.00
$910.00
311A
8'X4' IN -LINE SERVICE TEE AND RISER
6 EA
$150.00
$900.00
$300.00
$1,800.00
$30000
$1,80000
PIPE, PVC SEWER SERVICE, IN PLACE
$275.00
$1,650.00
$200.00
$1 200.00
312A
10 -INCH, ASTM DI 784, SDR 35
903 LF
$15.00
$13, 545.00
$35.00
$31,606.00
$40.00
$36, 120.00
$2450
422,123.50
MANHOLE, N PLACE
$47.00
$42,441.00
313A
3138
4 FT. ID. STD. MANHOLE
4 FT. I.D. STD. MANHOLE, EXTRA DEPTH
4 EA
49 LF
$1,100.00
$100.00
$4,400.00
$4,900.00
$850.00
$3,400.00
$1,000.00
$4,000.00
$935.00
$3,740.00
$1,000.00
$4,000.00
$85.00
$4,165.00
$70.00
$3, 430.00
$93.00
$4,557.00
$200.00
$9,800.00
319A
CONCRETE CRADLE FOR $ -INCH PIPE
903 LF
58.00
$7224.00
$8.00
$7224Dp
PART II TOTAL
_____
---
--- - --
$7.00
$6,321.00
- - - - - ---
$530
$4.78590
$15.00
$73,546.00
$47,75b.00
$66637D0
,
561298.00
---
-- -- - - --
539,606.70
-- -- - - --
579,896.00
PART I8: GRADING, PAVING AND STORM SEWER
ITEM
DESCRIPTION
QUANTITY
ENGINEERS ESTIMATE
UNIT EXTENSION
MCGUIRE BROTHERS CONST
UNIT
THE ATLAS UNTILITY CO
R.L. HENSLEY CONST
WN COUCH, INC.
1
EXTENSION
UNIT
EXTENSION
UNIT
EXTENSKN
UNIT
EXTENSION
2
RIGHT -OF -WAY CLEARING AND RESTORING
ROUGH GRADING, ,IXCAVATIONANDBACKFILL,
LLINI� P SLIM
LUMP SUM
$3, 500.00
511,000.00
$3,500.00
$t1,000.00
$2,000.00
52,000.00
'77.
$4,000.00
$3,180.00
$3,780.00
$3,317.00
$3,317.00
UNCLASSIFIED
$11,340.00
$11,340.00
$20,000.00
$20,000.00
$62,175D0
$52,175.00
$94,400.00
$34,400.00
3
4
SODDED CHANNEL
FINE GRADING
689 LF
4874 $Y
$7.00
$1.50
$4, 123.00
$7,311.00
$3.50
$2,061.50
$6.00
$2,945.00
$0AO
$3,634.00
$10.00
5
6
8 -INCH SUBGRADE STABILIZATION
CONCRETE CURB & GUTTER
4874 SY
$8'00
$24•W00
$035
$1,70590
413,75690
$3ar0
12,437.00
$14,822.00
$0.75
$1.00
$4,890.00
54,874.00
7
78 -INCH RCP, C76, CLII, B -WALL
2620 LF
212 LF
$8.00
$3b.00
$20
$9.70
59.50
$$7,890.00
$7.00
47.00
$78,340.00
$230
$6.60
1121020
$1121020
117292.00
$920
$620
$14,622.00
$16244.00
8
4'-0' ID. MANHOLE
1 EA
$1,100.00
$7,880.00
i7, 420.00
$1,100.00
$35.00
$900.00
57,420.00
$900.00
140.00
$8,480.00
$33.40
$1,080.80
030.00
$6,360.00
9
10
18' STD HEADWALL WITH 45 DEGREE WNGWALLS
DOUBLE
4 EA
$900.00
$3,600,00
$900.00
$3,600.00
$1,000.00
$1,000.00
$1,020.00
$1,000.00
$1,000.00
11
GRATE DROP INLET
8 -INCH ODOTTYPE'A' AGREGATE BASE
�
X$270.00
52'$12.00
�'�'0
51,000.00
x•4.0
$4,000.00
�$�•�
4600.00
51,7$4.00
$2,020.00
$2 400,00
07,100.60
x.00
$5200.00
12
SEEDING. RE -SEED ALL UNPAVED, & UNSODDED
54 SY
LUMP SUM
5.00
01,000.00
51000.00
$237.60
$7250.00
410.00
(5,000.00
$540.00
DISTURBED AREAS WITH BERMUDA GRASS
$2:500.00
$2,500.00
$2,500.00
.�
$1 ��
$1,440.00
$2250.00
$2250.00
13
14
STD BARRICADE
4X 8' PROJECT SIGN, PAINT AS DIRECTED BY
1 E
1 EA
$1,000.00
$300.00
$1,000.00
$800.00
$800.00
$500.00
5500.00
$1,320.00
51,320.00
$200.00
$200.00
CITY OF OWASSO
$30000
$25000
$250
$500.00
$500.00
5300.00
$,300.00
$300.00.
ART III TOTAL
-
- -- - --
----
- - - - --
--
- - - - --
$86206.00
$79,67520
587,540.00
_____ - --
$111,945.10
----
- - - ---
$98,197.00
TOTAL BID: 1-1+111
$180,968.00
$177,67220
$178,340.00
$185,082.80
- --
$217,894.00
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: MICHELE DEMPSTER
PERSONNEL
SUBJECT: OKLAHOMA MUNICIPAL RETIREMENT FUND
DATE: July 26, 1993
BACKGROUND
The Oklahoma Municipal Retirement Fund is a system by which City or Town
governments and municipally owned hospitals in Oklahoma are authorized by law to
"pool" or "join" funds to provide for the retirement of their employees.
■ The system was created on July 1, 1966, with 24 Cities and Towns as its initial
members. The City of Owasso became a member in July of 1972. All employees of
the City of Owasso who do not participate in a state mandated retirement system,
such as police and fire, participate in OMRF's Defined Benefit Plan BB, with a 5 year
vesting period. Our Defined Benefit Plan pays benefits to retirees based on the
t average of the five highest consecutive annual salaries out of the last ten calendar
years of service.
' An actuary is engaged by OMRF every two years to compute the contribution level
necessary to provide funding for the benefits we offer. The total contributions needed
according to our 1993 actuarial is 6.11 % of payroll for all participating employees.
' This is a slight reduction from the 6.42% that was required for 1992 -93.
According to Ordinance #455 adopted by Council June of 1992, the employee
contributes 60% of the required contributions and the City's portion is the remaining
40 %. Therefore, for 1993 -94 each participating employee will contribute 3.67% of
their gross pay and the City will contribute 2.44 %.
1
1
1
COMMENTS
Anytime there is a change in our plan it is necessary for the City Council to approve
and sign new Joinder Agreements and Ordinances. The change in the contribution
rate is just one of the modifications that has been made to our plan. Attached is an
outline of specific changes that have been made to the Master Benefit Plan. Some
of these changes were required by the IRS, and others are changes that have been
made by OMRF for clarification of benefits and simplification in administration.
These changes have been reviewed by the staff and the staff has determined that
these changes will not have an adverse impact on our plan or our employees. The '
noted changes have also been received and reviewed by Mr. Ron Cates.
RECOMMENDATION
The staff recommends Council approval of the attached Joinder Agreement and I
Ordinance. (There are three copies of each to be signed.)
ATTACHMENT
1. Outline of Specific Changes
2. OMRF Master Defined Benefit Plan and Trust as Amended and Restated July
1, 1992
3. OMRF Master Defined Benefit Plan and Trust Joinder Agreement (3)
4. Ordinances (3)
1
1
1
1
i.
i
i
OUTLINE OF SPECIFIC CHANGES IN
OMRF REVISED AND RESTATED DEFINED BENEFIT PLAN DOCUMENT
ARTICLE II
2.1 (a) Actuarial Equivalent - Added the actuarial
mortality table and interest rate
(g) Code - Changed year of Internal Revenue Code from
1954 to 1986
(h) Compensation - Excluded reference (unless
employee contributions are made). Added paragraph
defining compensation in excess of $200,000
(i) Added 415 Compensation definition
(j) Added uighly Compensation Employee definition
(r) Municipality - redefined
(s) Normal Retirement Date - eliminated reference to
completion of ten years service and added 'the date
he has satisfied the vesting requirements specified
in the Joinder Agreement to become 100% vested'
(y) Retirement - reference to authorized leave of
absence deleted.
ARTICLE III
3.1 Contributions by Employers - deleted 100% vesting
if contributions suspended.
3.2 Contributions by Employees - eliminated section
(b)
3.4 Refund of Contributions - changed language from
as soon as practicable to administratively feasible
ARTICLE IV
4.1 Normal Pension - eliminated reference to
completion of ten years service and added has met
the 100% vesting requirements. Deleted last
sentence in 4.1.
4.2 Early Pension - eliminated ten years service
reference to 100% vesting reference. Also deleted
sentence 'If the retired Employee dies before the
date fixed for commencement of payments of his
Early Pension, no Early Pension shall be paid to
or for him'
4.3 Disability Pension - eliminated ten year service
reference to 100% vesting reference
4.4 Deferred Vested Pension - eliminated ten years
service reference to 100% vesting reference.
Eliminated 'the Employer has elected the 7arly
Payments option in the Joinder Agreement'
Also deleted last two sentences in reference to
Employee dying before the date fixed for commece-
ment etc.
ARTICLE V
5.1 A. Basic Formula
(b) deleted - plus 1/2 of that portion of his
Average Monthly Compensation which is in excess
of $550.
5.1 B. Normal Pension Cost of Living Adjustment -
Changed from January to January instead of July
to July '
5.2 Early Pension
A. Basic Formula - changed reduction percentage
and period of time
5.3 Disability Pension ,
A. Basic Formula - added 'at Normal Retirement Date
the initial reduction, if any, shall be added to
the Disability Pension currently being paid' '
5.4 Deferred Vested Pension
A. Basic Formula - changed reduction percentage and
period of time '
ARTICLE VI
6.1 Severance Benefit - Payment of benefit in lump
sum changed from 'not later than ninety days to
administratively feasible'
6.2 Death Prior to Commencement of Pension - first
sentence changed to an amount equal to the Accrued
Benefit as if the Employee had attained Normal
Retirement Age at the time of his death
6.3 Death After Commencement of Pension
A. Normal Pension, Early Pension or Deferred
Vested Pension - eliminated 'or, if elected in
Section 8 of the Joinder Agreement'
C. Deferred Vested Pension - deleted
6.4 Spouse's Pension
A.1. Eligibility Requirements - eliminated ten year
service reference to 100% vesting reference.
C. Post- Termination - deleted first sentence
reference to 'If the Employer elects, in the
Joinder Agreement, to have this section apply'
ARTICLE VII
7.2 Other Forms of Payment
option F - Lump Sum Payment, second paragraph,
Interest rate changed from 6% to 7 1/2%.
7.3 Restrictions on Optional Forms - deleted time
request for Joint & Survivor option
ARTICLE VIII
8.1 Transfer From This System Section A.2. changed
wording and indicated that Employee will not
continue to accrue Service for the purpose of
meeting eligibility requirements for benefits
under this System
8.2 Tranfers to This System Section A., changed
wording and indicated Employee's service accrued
by virtue of prior employment shall not be
counted in determining his eligibility for
benefits.
ARTICLE X
10.8 Incorporation By Reference
New Section
10.3
Maximum Annual
Benefit Under Code Section 415
Represents all
new language and eliminates old
Section 10.3 -
Restrictions on 25 highest paid
employees
'
10.4
Adjustment to
Annual Benefit and Limitations
New Section
'
10.5
Annual Benefit
Not In Excess of $10,000
New Section
10.6
Participation
Or Service Reduction
New Section
'
10.7
Multiple Plan
Reduction
New Section
10.8 Incorporation By Reference
New Section
CITY OF OWASSO, OKLAHOMA
' ORDINANCE NUMBER 468
Section One (1). The Employee Retirement System of the City of Owasso,
Oklahoma, is hereby amended as reflected on the attached Exhibit "A ", which is incorporated
herein and adopted by reference. These amendments shall become effective on the 1st day of
' July, 1993.
Section Two (2). The Employee Retirement System of the City of Owasso,
Oklahoma, except as modified in the attached Exhibit "A" shall remain in full force and effect
' according to its original terms and conditions.
Section Three (3). The City Clerk and Mayor be and they are hereby authorized and
' directed to execute the amended Retirement System Plan documents and to do all the other acts
necessary to put said amendment into effect. The executed amended document attached hereto
as Exhibit "A" is hereby ratified and confirmed in all respects.
' Section Four (4). If, regardless of cause, any section, subsection, paragraph,
sentence, or clause of this ordinance, including the System as set forth in Exhibit "A" is held
invalid or to be unconstitutional, the remaining sections, subsections, paragraphs, sentences, or
clauses shall continue in full force and effect and shall be construed thereafter as being the entire
' provisions of this ordinance.
Section Five (5). Any ordinance inconsistent with the terms and provisions of this
' ordinance is hereby repealed; provided, however, that such repeal shall be only to the extent of
i
AN ORDINANCE AMENDING THE EMPLOYEE RETIREMENT SYSTEM
'
DEFINED BENEFIT PLAN OF OWASSO, OKLAHOMA; PROVIDING
THEREIN FOR RETIREMENT BENEFITS —DEATH AND SURVIVOR
BENEFITS FOR ELIGIBLE EMPLOYEES OF OWASSO, OKLAHOMA,
THEIR SURVIVING SPOUSES AND BENEFICIARIES; MAKING
'
PARTICIPATION BY EMPLOYEES EMPLOYED AFTER THE
EFFECTIVE DATE OF THE SYSTEM A MANDATORY CONDITION OF
EMPLOYMENT; PROVIDING FOR AN EFFECTIVE DATE,
'
AMENDMENT AND TERMINATION OF SUCH SYSTEM; AUTHORIZING
AND RATIFYING EXECUTION OF THE FORMAL INSTRUMENTS
AMENDING SUCH SYSTEM; PROVIDING FOR EMPLOYER AND
EMPLOYEE CONTRIBUTIONS TO FUND THE BENEFITS, PAY
'
OPERATING EXPENSES, AND FOR PORTABILITY OF BENEFITS OR
REFUND OF EMPLOYEE CONTRIBUTIONS UPON EMPLOYEE
LEAVING SERVICE; PROVIDING FOR A FUND TO FINANCE THE
SYSTEM, TO BE COMBINED OR POOLED BY CONTRACT WITH
OTHER INCORPORATED CITIES AND TOWNS WITH SIMILAR FUNDS
OF SUCH CITIES AND TOWNS FOR PURPOSES OF MANAGEMENT
AND INVESTMENT AS A PART OF THE OKLAHOMA MUNICIPAL
'
RETIREMENT FUND SPONSORED BY THE OKLAHOMA MUNICIPAL
LEAGUE; PROVIDING FOR PAYMENT OF ALL CONTRIBUTIONS AND
FUND ASSETS BY THE TREASURER TO THE OKLAHOMA
'
MUNICIPAL RETIREMENT FUND FOR MANAGEMENT AND
INVESTMENT; PROVIDING FOR ADMINISTRATION OF SUCH
SYSTEM BY A BOARD OF TRUSTEES AND AN AUTHORIZED AGENT
APPOINTED BY THE OWASSO CITY COUNCIL; PROVIDING
PENALTIES FOR FRAUD AND DISHONEST CONDUCT; DECLARING
'
THE FUNDS TO BE EXEMPT FROM LEGAL PROCESS; REPEALING
ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT
HEREWITH; PROVIDING A SEVERABILITY AND SAVING CLAUSE.
'
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
Section One (1). The Employee Retirement System of the City of Owasso,
Oklahoma, is hereby amended as reflected on the attached Exhibit "A ", which is incorporated
herein and adopted by reference. These amendments shall become effective on the 1st day of
' July, 1993.
Section Two (2). The Employee Retirement System of the City of Owasso,
Oklahoma, except as modified in the attached Exhibit "A" shall remain in full force and effect
' according to its original terms and conditions.
Section Three (3). The City Clerk and Mayor be and they are hereby authorized and
' directed to execute the amended Retirement System Plan documents and to do all the other acts
necessary to put said amendment into effect. The executed amended document attached hereto
as Exhibit "A" is hereby ratified and confirmed in all respects.
' Section Four (4). If, regardless of cause, any section, subsection, paragraph,
sentence, or clause of this ordinance, including the System as set forth in Exhibit "A" is held
invalid or to be unconstitutional, the remaining sections, subsections, paragraphs, sentences, or
clauses shall continue in full force and effect and shall be construed thereafter as being the entire
' provisions of this ordinance.
Section Five (5). Any ordinance inconsistent with the terms and provisions of this
' ordinance is hereby repealed; provided, however, that such repeal shall be only to the extent of
i
such inconsistency and in all other respects this ordinance shall be cumulative of other
ordinances regulating and governing the subject matter covered by this ordinance.
Section Six (6) Whereas, in the judgment of the Mayor and City Council of the
City of Owasso, Oklahoma, the public peace, health, safety, and welfare of the City of Owasso,
Oklahoma, and the inhabitants thereof demand the immediate passage of this ordinance, an
emergency is hereby declared, the rules are suspended, and this ordinance shall be in full force
and effect on its passage and publication.
DATED this 3rd day of August, 1993.
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Ronald D Cates, City Attorney
2
CITY OF OWASSO, OKLAHOMA
By:
Bob Randolph, Mayor
EXHIBIT "A"
' OKLAHOMA MUNICIPAL RETIREMENT SYSTEM
MASTER DEFINED BENEFIT PLAN AND TRUST
JOINDER AGREEMENT
City of Owasso, a city, town, agency, instrumentality, or public trust located in the State of
Oklahoma, with its principal office at Owasso, Oklahoma, hereby establishes a Defined
Benefit Plan and Trust to be known as City of Owasso Plan and Trust (the "Plan ") in the form
of The Oklahoma Municipal Retirement System Master Defined Benefit Plan and Trust.
Except as otherwise provided herein, the definitions in Article II of the Plan apply.
t1. Dates:
' a. The Effective Date of this Joinder Agreement shall be
July 1, 1993.
' b. The Effective Date of the Plan shall be July 1, 1972, the effective
date of the original plan continued without interruption through
' adoption of this Joinder Agreement.
2. Employee
Employee shall mean:
' [X] Any person who, on or after the Effective Date is receiving
remuneration for regular full -time personal services rendered to
the Employer (including any elected official and any appointed
' officer or employee of any department of the Employer, whether
governmental or proprietary in nature), including persons on
' Authorized Leave of Absence. Employees shall not include
independent contractors. Elected members of the City Council
shall not be considered to be Employees solely by reason of their
' holding such office.
[ ] Any person who, on or after the Effective Date,
t
n
J
1 31001 -25
3.
0
[X] The term Employee shall not include any individual who is
covered by any other state or local retirement system unless, with
respect to the other state or local retirement system, the
individual is in pay status currently receiving benefits and not an
active participant.
[X] Any person who, if last hired after July 1, 1972, had not reached
his 60th birthday at the time of hiring.
Employees shall be eligible to participate in the Plan: (Select only one)
[ ] months (any number of months up to twelve) after the
Employee's Employment Commencement Date.
[ ] On the first day the Employee's service for the Employer is no
longer temporary, probationary or provisional.
[X] On the Employee's Employment Commencement Date.
The Employer hereby elects the following Plan design:
[X] Mandatory Contribution Option. An employee shall be required
to contribute to the Plan for each Plan Year the percentage of his
Compensation ( "Mandatory Contributions ") required by the Plan.
Mandatory Contributions shall be made by payroll deductions.
An Employee shall authorize such deductions in writing on forms
approved by, and filed with, the Committee.
If the Employee's contributions are to be taxed deferred:
[X] Pick -Up Option. The Employer hereby elects to have the
provisions of Section 3.3 of the Plan apply. The
Employer shall pick -up and pay the percentage of each
Participant's Compensation required to be contributed as
of July 1, 1992.
[ ] Non - Contributory Option. Participants shall not be required nor
permitted to contribute to the Plan.
2 31001 -25
5. A. Payment Options. The Employer hereby elects the following
minimum number of payments for employees eligible to receive
benefits under Article IV of the Plan:
[X] Sixty (60) monthly payments.
[ ] One hundred and twenty (120) monthly payments.
B. Plan Options. The Employer hereby elects the following plan
designation and percentage used in calculating benefits under
Section 5.1 of the Plan.
[ ] Plan AA - 2.625 %
[X] Plan BB - 2.25 %
[ ] Plan CC - 1.875 %
[ ] Plan A - 1.5 %
[ J Plan B - 1.25 %
[ ] Plan C - .75 %
C. Normal Retirement Age. Normal retirement age shall be:
[ ] Age 65
[X] Age 62 and completion of 30 years of credited service.
D. Vesting Options. The Employer hereby elects the following
vesting option to determine an employee's eligibility to receive
retirement benefits.
[ ] 10 Year Cliff Vesting
[ ] 7 Year Cliff Vesting
[X] 5 Year Cliff Vesting
E. Service Credit Prior to Effective Date. The Employer hereby
elects to include the following limitation of service prior to the
effective date.
[X] No limitation
[ ] Service credit prior to the effective date shall not exceed
years.
3 31001 -25
7.
If Employees are required to contribute to the cost of providing benefits
under this System, either under the Pick -Up Option or the Mandatory
Contribution Option, such contributions shall be based on the plan
designation selected in Section 5 above and shall apply to pay periods
commencing on and after July 1, 1993.
a. [ ] The employee contribution formula in Section 3.2 of the Plan
shall use the following maximum percentage for the Plan Option
selected in Section 5B of this Joinder Agreement:
Plan AA - 5.25 %
Plan BB - 4.5 %
Plan CC - 3.75 %
Plan A - 3%
Plan B - 2.25 %
Plan C - 1.5 %
b. [ ] The contribution formula shall be 0% of compensation. (Not to
exceed the percentages in above paragraph).
c. [X] Annual contribution (expressed as a percentage of payroll) shall
be shared by the Employee and Employer.
Employee portion 60%
Employee portion 40 %
(Employee plus Employer percentages must total 100 %)
MUM a I
For purposes of adjusting retiree and beneficiary pensions, the Employer
hereby elects the following:
[X] No Cost -of- Living Option.
[ ] Cost -of- Living Option. This election applies to Sections 5.1
(Normal Pension), 5.4 (Deferred Vested Pension), 6.3A and
6.3B (Death After Commencement of Pension), and 6.4
(Spouse's Pension) and provides annual benefit increases of the
smaller of three percent (3%) or the percentage change in the
Consumer Price Index.
4 31001 -25
' The effective date of the Cost -Of- Living Option shall be ,
19 , the original date that the Employer elected the Cost -Of- Living
' Option.
8. Retiree Plan I=rovement Option.
'
Benefits payable to or on behalf of a former Employee under Article V,
Article VI, or Article VII of the Plan, which are due or in the course of
'
payment of the Effective Date of this Joinder Agreement, shall
[ ] be redetermined according to the Plan Option elected herein.
Such increased benefits shall be reflected in any periodic
payments due or paid on or after the Effective Date of the Joinder
Agreement. It is not intended for this change to be retroactive
'
and any periodic payments due prior to such date shall not be
affected.
'
[X] not be redetermined, but shall continue to be paid under the
terms of the Previous Plan.
1
Limitations Optional Benefit Forms.
9. on
Section 7.2 of the Plan provides for a lump sum payment form, an
installment payment form that would be payable over a fixed number of
years (at which time all payments would cease), or the purchase of an
'
insured annuity. The Employer hereby elects the following:
'
[X] Optional benefit forms under Section 7.2 of the Plan will not be
permitted.
' [ ] Optional benefit forms under Section 7.2 of the Plan will be
permitted, subject to Retirement Committee approval for any
such elections by an Employee, subject to the following
' limitation(s):
' (The above election has not effect on the joint and survivor optional
benefit forms under Section 7.1).
1 5 31001 -25
10. The Committee, consisting of the following members, agrees to
administer the Plan and Trust pursuant to the provisions thereof.
_ Bob Randolph
Name (Please print)
John Phillips
Name (Please print)
Mary Lou Barnhouse
Name (Please print)
Clinrl aG T Riirri g _
Name (Please print)
Rex L Bowen
Name (Please print)
Name (Please print)
Name (Please print)
Name (Please print)
Name (Please print)
Name (Please print)
Name (Please print)
Signature
Signature
Signature
Signature
Signature
Signature
Signature
Signature
Signature
Signature
Signature
The Employer has consulted with and been advised by its attorney concerning the meaning of
the provisions of the Plan and Trust Agreements and the effect of entry into the plan and
Trust.
6 31001 -25
IN WITNESS WHEREOF the city of Owasso has caused its
corporate seal to be affixed hereto and this instrument to be duly executed in its name and
behalf by its duly authorized offices this 3rd day of A„g,,Gfi , 1993.
Attest:
By:
Title:
(SEAL)
City of Owasso
The foregoing Joinder Agreement is hereby approved by The Oklahoma Municipal
Retirement System this day of , 19
Attest:
Secretary
(Seal)
7
By:
Title:
THE OKLAHOMA MUNICIPAL
RETIREMENT SYSTEM
31001 -25