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Home My WebLink About1993.08.17_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: August 17, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 13, 1993. 2E4'�'Pj . �'1�20 I L&'�& Marci Boutwell, Council Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of August 3, 1993 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 1 1 1 t Owasso City Council August 17, 1993 Page 3 8. Consideration and Appropriate Action Relating to the Purchase of a Vehicle for the Engineering Division of the Community Development Department. Mr Compton Mr Knebel Attachment #8 Staff has completed the bidding process and will recommend Council approval of the purchase of one Ford", T150 4 -Wheel Drive Pickup, from Don Thornton Ford, Tulsa, Oklahoma, in the amount of $13,482.70. 9. Consideration and Appropriate Action Relating to a Contract Between the City of Owasso and the IAFF, Local #2789, Providing for Items Requiring the Appropriation of Funds and Other Contract Terms. Mr Ray Attachment #9 Staff will recommend Council approval of the proposed contract as negotiated between the parties; and that the Mayor be authorized to execute necessary contract documents. 10. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat of "Owasso Commercial Center III ", a "Replat" of a Portion of Lot 1, Block 1 of Owasso Commercial Center. ' Mr Rooney Attachment #10 ' Staff will recommend Council approval of a final plat, pursuant to a recommendation from the Owasso Planning Commission; and for authorization for the Mayor to execute the necessary documents. 1 1 Owasso City Council August 17, 1993 Page 5 15. Unfinished Business 16. New Business 17. Adjournment ' OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 3, 1993 The Owasso City Council met in regular session on Tuesday, August 3, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 30, 1993. ITEM 1: CALL TO ORDER Mayor Randolph called the meeting to order at 7 :00 p.m. ITEM 2: FLAG SALUTE The flag salute was led by Mayor Randolph. ITEM 3: ROLL CALL ABSENT I ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JULY 20, 1993 REGULAR MEETING. t Charles Burris moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Burris, Phillips, Barnhouse, Bowen, Randolph NAY: None 5 Motion carried 5 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Charles Burris, to approve the following claims as submitted: (1) General Fund $74,898.58; (2) Workers' Compensation Self - Insurance Plan $4,296.63; (3) PRESENT Bob Randolph, Mayor ' John Phillips, Vice Mayor Mary Lou Barnhouse, Councilmember Charles Burris, Councilmember Rex Bowen, Councilmember STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk rA quorum was declared present. ABSENT I ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JULY 20, 1993 REGULAR MEETING. t Charles Burris moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Burris, Phillips, Barnhouse, Bowen, Randolph NAY: None 5 Motion carried 5 -0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Charles Burris, to approve the following claims as submitted: (1) General Fund $74,898.58; (2) Workers' Compensation Self - Insurance Plan $4,296.63; (3) L IOwasso City Council August 3, 1993 AYE: Randolph, Burris, Barnhouse, Bowen, Phillips NAY: None INotion carried 5 -0. ITEM 8: CONSIDERATION AND APPROPRIATE _A_ CTION RELATING TO A ' REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR "ELM CREEK CLINIC ". A SUBDIVISION TO THE CITY OF OWASSO, TULSA COUNTY, OKLAHOMA. Elm Creek Clinic is a proposed one lot - one block subdivision located just north of Owasso Lumber on the east service road. The property contains approximately 30,046 square feet and is zoned Commercial Shopping Center District. Charles Burris moved, seconded by Rex Bowen, to approve the Elm Creek Clinic final plat. ' AYE: Burris, Bowen, Barnhouse, Phillips, Randolph NAY: None ' Notion carried 5 -0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ' ORDINANCE #467, AN ORDINANCE AMENDING "PART TWELVE (12), CHAPTER 2, SECTION 12 -201" OF THE OWASSO CODE OF ORDINANCES, AND "CHAPTER 12" OF THE OWASSO ZONING CODE, PROVIDING FOR THE CREATION OF SECTION 1260 LIMITING "OTHER USES" ON NONCONFORMING USE LOTS. Two building permits have been received by the Community Development Department for automotive service related businesses to be placed on lots that already had a pre - existing non- conforming use. In order to avoid this type of development in the future, a text amendment to the Zoning Code was proposed by staff. This text amendment would amend Chapter 12 of the Owasso Zoning Code, creating Section 1260, "Nonconforming Uses Limit Other Uses" and would read as follows: ' 1. Each existing and proposed use, including all accessory buildings and uses, shall be located on a lot or a parcel of land having a required area for each such use. 2. These uses shall be so located that the lot or parcel of land can be divided into smaller lots or parcels of land, each of which will contain not less than the ' required area, and on each of which the number and location of structures will comply with the requirements of this Ordinance when considered as a separate lot or parcel of land. 3 1 IOwasso City Council August 3, 1993 ' ITEM 12: CONSIDERATION AND APPROPRIATE RELATING TO THE AWARD OF A CONTRACT FOR THE CONSTRUCTION OF IMPROVEMENTS TO THE STREET WATER AND WASTEWATER SYSTEMS FUNDED IN PART BY CDBG -ED GRANT #5252 (MAX BUCHANAN INFRASTRUCTURE). A bid opening was held on July 15, 1993 for constructing infrastructure improvements to the ' water, wastewater and street systems as a part of the Max Buchanan project. Four bids were received, with McGuire Brothers Construction Co the apparent low bidder. Charles Burris moved, seconded by John Phillips, to approve a contract in the amount of $177,612.20 with McGuire Brothers Construction Co for the purpose of constructing the infrastructure improvements to Owasso's water, wastewater and street systems as a part of the Max Buchanan project. AYE: Burris, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5 -0. ' ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE #468. AN ORDINANCE PROVIDING FOR THE CONTINUATION OF RETIREMENT BENEFITS FOR ELIGIBLE EMPLOYEES UNDER THE OKLAHOMA MUNICIPAL RETIREMENT FUND, ADOPTING FUNDING LEVELS AND ESTABLISHING A BOARD OF TRUSTEES, AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE AMENDED RETIREMENT SYSTEM DOCUMENTS. Any time there is a change in our retirement plan, it is necessary for the City Council to approve t a new Joinder Agreement and Ordinance. There is a change in the contribution rate, as well as some changes to the Master Benefit Plan. The changes have been reviewed by staff and by the City Attorney. John Phillips moved, seconded by Charles Burris, to approve Ordinance #468, ' and to authorize the Mayor to execute the necessary documents for the retirement system changes. ' AYE: Phillips, Burris, Barnhouse, Bowen, Randolph NAY: None Motion carried 5 -0. ITEM 14: REPORT FROM CITY MANAGER IP Mr Ray reported that staff has been reviewing the condition of 129th E Ave between 76th St and 86th Street, and that the problem will be addressed quickly. CITY OF OWASSO GENERAL FUND 8/13/93 8:55:11 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 940394 STEVEN & ROBIN KERNAYNSKY REFUND 37.50 40395 BILLY & LINDA CAMPBELL REFUND 37.50 940401 SHERYL RUSSELL REFUND 65.00 DEPARTMENT TOTAL 140.00 MANAGERIAL ------------------------ - - - - -- 940115 RODNEY PAY EXPENSE REIMS 155.00 940343 TREASURER PETTY CASH PEIMB PETTY CASH 10.00 940365 CELLULAR ONE -TULSA 7/93 USE 45.23 940396 CITY GARAGE FUEL 23.59 940397 CITY GARAGE PARTS 1.138.44 DEPARTMENT TOTAL =___? 1,372.28 FINANCE ------------------------ - - - - -- 940314 SUBURBAN OFFICE SUPPLY SUPPLIES 90.23 94+0370 LANDMARK BUSINESS SYSTEMS SUPPLIES 34.95 DEPARTMENT TOTAL 125.18 COMMUNITY DEVELOPMENT ------------------------ - - - - -- 940005 TULSA COUNT`, MIS DIAL -UP SERVICE 40.00 94014 MCCAW COMMUNICATIONS PAGER RENTAL 44.90 940396 CITY GARAGE FUEL 236.04 DEPARTMENT TOTAL = = == 320.94 MUNICIPAL COURT ------------------------ - - - - -- 940175 BEST BUY PRINTER 3:37.83 DEPARTMENT TOTAL 3:37.83 ENGINEERING ------------------------ - - - - -- 3 CITY OF OWASSO GENERAL FUND 3/13/93 8:55:11 A/F CLAIMS REPORT AFAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 940008 REASORS PRICE RITE SUPPLIES 127.25 940015 WAL -MART SUPPLIES 193.59 940015 KIMBALL ACE HARDWARE SUPPLIES 80.91 940029 MCCAW COMMUNICATIONS PAGER RENTAL 134.70 940032 CELLULAR. ONE -TULSA USAGE 180.75 940033 DEPT OF PUBLIC SAFETY TELETYPE LEASE 297.00 940034 WESTERN BUSINESS PRODUCTS COPIER MAINT /OVERAGE 132.52 940035 HOWARD STAMPER RETAINER 150.00 940036 THREE LAKES LAUNDRY PRISONER LAUNDRY 29.40 940245 MPH INDUSTRIES, INC RADAR REPAIRS 796.83 940343 TREASURER PETTY CASH REIMB PETTY CASH 64.00 940395 CITY GARAGE FUEL 1,434.09 940397 CITY GARAGE PARTS 2,422.77 940399 DOZIER PRINTING PRINTING 77.94 DEPARTMENT TOTAL =___' 5.121.75 ANIMAL CONTROL ------------------------ - - - - -- 940396 CITY GARAGE FUEL 78.26 940397 CITY GARAGE PARTS 12.92 DEPARTMENT TOTAL =___:: 91.18 FIRE SEPIVCES ------------------------------ 940047 MCCAW COMMUNICATIONS PAGER RENTAL 44.90 940343 TREASURER PETTY CASH REIMB PETTY CASH 3.57 940348 WAL -MATT SUPPLIES 20.79 940350 J & P AUTO REPAIR 137.10 940352 NAPA AUTO FARTS SUPPLIES 204.57 940356 VOLUNTEER VOLUNTEER RUNS 495.00 940369 OKLAHOMA TURNPIKE AUTHORI FIKEPASS ACCOUNT 27.50 940396 CITY GARAGE FUEL 312.24 940397 CITY GARAGE PARTS 9.00 DEPARTMENT TOTAL =___) 1009.67 CIVIL DEFENSE ------------------------ - - - - -- 940123 CELLULAR ONE -TULSA USAGE /STAMPER 10.30 940409 GODDARD ENTERPRISES SIREN UPGRADE 10,120.00 DEPARTMENT TOTAL 10.130.30 5 CITY OF OWASSO GENERAL FUND 8/13/93 8:55:11 A/P CLAIMS REPORT APAPVR. PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 940124 MCCAW COMMUNICATIONS 940343 TREASURER PETTY CASH 940385 RAINBOW CONCRETE CO 940390 A & W HEAT & AIR 940396 CITY GARAGE 940397 CITY GARAGE DEPARTMENT TOTAL = = = => ECONOMIC DEVELOPMENT ------------------------ - - - - -- 940040 CELLULAR ONE -TULSA 940285 ROTO- ROOTER 940309 SACK & ASSOCIATES, INC. 940310 INCOG 940343 TREASURER PETTY CASH DEPARTMENT TOTAL = = = =) FUND TOTAL = = = =` PAGER RENTAL 22.45 REIMB PETTY CASH 93.11 CONCRETE 204.25 RECHARGE AC UNIT 84.00 FUEL 140.42 PARTS 89.25 633.48 USAGE 13.00 SERVICES 79.00 ENGINEERINI= SERVICES 2,800.00 SERVICES 2,658.37 REIMB PETTY CASH 26.46 57576.03 34,151.04 a CITY OF OWASSO WORKERS' COMP SELF -INS PLAN 8/13/93 8:55:11 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- GENERAL GOVERNMENT ------------------------ - - - - -- 940132 CENTRAL STATES ORTHOPEDIC CLAIM /EVANS 940133 TULSA ORTHO SURGEONS CLAIM /CLEVELAND 940134 SPRINGER CLINIC CLAIM /FiN1EL 9401770 DARRELL EVANS T.T.D. 940308 MATTHEW DRISKILL REIMB /CLAIM 940320 MULTI CARE HEALTH CENTER CLAIM /DRISKILL 940321 UTICA PARK CLINIC CLAIM /COX 940322 NEUROLOGICAL SURGERY INC CLAIM /EVANS DEPARTMENT TOTAL =___) FUND TOTAL =___) 59,85 1 , J'79.50 192.00 525,"2 54. ?9 50.00 40.00 55,00 ° Q.36 ? s 978.06 � — 1 CITY OF OWASSO CITY GARAGE 8%13/93 5:55:11 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- CITY GARAGE ------------------------ - - - - -- 940083 J & P AUTO REPAIRS 940084 KIMBALL ACE HARDWARE SUPPLIES 940153 WELSCO INC OXYGEN /ACETYLENE 940155 STAN'S WESTSIDE AUTO ELEC PARTS 940289 ALLIED BEARINGS SUPPLY CO PARTS 940303 PETROLEUM MARKETERS SERVICES 940304 BOWERS OIL CO. FUEL 940343 TREASURER PETTY CASH REIMS PETTY CASH 940361 BOWERS OIL CO. FUEL 940375 A & E DISTRIBUTING SUPPLIES 940375 OWASSO GLASS REPLACE WINDSHIELD 940377 JIM LANG'S UPHOLESTERY REPAIR SEAT 940396 CITY GARAGE FUEL 940397 CITY GARAGE PARTS DEPARTMENT TOTAL FUND TOTAL =___> 598.35 21.93 33.20 120.00 42.03 61.50 2,508.09 56.97 130.09 97.84 165.02 421.29 23.94 10.93 4,91.18 4,291.19 11 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/07/93 DEPARTMENT AMOUNT Finance 4,427.93 ...:..:........ • x .v..n:.t: } };b}Y:?CO'fn'4 }}} is ti {. } % +i:} }i:{:i } %4 %i:ii:i4:iw� %x ...i........vn. x...::. Municipal Court 1,178.09 •]P'.�'k?'h' m ^+: Y.{ p: �ppyfH%?{ tiOd% OYA09fAC{ iY. �� /� {LCNV?}:}f2:C4G�' x}. Buildin Maintenance 0.00 � �. +} ?� �. . .•. ... . {kH,.i ...... .v..4fri'/n•:4:N:}nk{.•}r .{•� Central Disatch 4,368.12 ,.:;i.•.x 1yr?y •Y•7� r y}}'• � } -ti r�w.'!s?'fr� fy f - e• zutK?? �}avarh ^t•+r :: baokc?pr�c'ay F.}}aa• .: !es '?+.} •Y2•� Fire 25,368.07 Recreation Center 2,197.27 . tF:f�:� ':.. � ' }::vi'.:i::i'�f:i'�i;i >ii:':i< ii:::: �:'' �> isS: �i:: ti�::•:; cii`•}:'•; is�i' �iiiiSii< rS:'? �:}'. �'} k:} i:::$:'::#::;: ;::;`.;.;:;:; %:�i: } ? }:�'�::Oi•' �..:•.4ae..a.:•. .>..: a: w•. n•. a:::.:.::.,: {OM.OVwiYnh$Y:2 Taxi::: ry.% Lb::,.!.: p:<{ rh. w2HAl. kvy% LLO+ n<{{:•.?' 2.: S: i.: i:.:; n: r{{.:.:{ Community- Senior Center N {.'fipiki.:.:{ ?.:22.:CN...aa.}k .an?K22iw?06w.%':: 2,279.04 . iti}':?;, v,•} Y.}'! i}:::,+.%;: i{: v?%: i{ i% k.`• is :i:.:r:;Ci }j•: ? :.ti• }: {.iv} } }:? ? :< {�:: }:•: K{+.:.{+}: ii•}}:•}}:•:•}:•%?•}:?{.}} nn.: i•' r::?.}' f.:.}: i.;?.} X•ha }: { {.Y. ?• }:O %{•:??•i:{F} }:: �yy� rr w.4 :::. w:::::. v::::::::::•:: v}::}}:•}}}:•}:•}:•}}}}; f•{::%} ik•'. v:: i:~ i:.} v:: �$' i:::::::::$::. v:::::::. v:::::: :.v ::::::::::::::.::::::::::::: . ?:•:�' iii::•.: �:•: :riism:t�ii: {S >;.'�iy;:j:}i; {:: {.i ?iti iiii:;:i:5�:::'r::iii}iiii}ii' iii' riiiiiii i%{:':$ jj:•`? �i:•{ ��2j ,•.•V.W'.•� +. }�•�$.(�j3.•�: �, ? ....:{.: :.}} ..��71:Y'ii ,.»:•........... a...... x.{.}$}::: t;.•:}:{ i:::;>;?{?.}:{ :v; ?8:• }:{. } %::•a.'v%�}:::.v.:v } • i.\}{ ��': } } } ::::::::::::.:v::wnv::: nv.:v::::: i }:::�J;..,. .}'!•�Y•a:+ Economic Development 0.00 Mayor Council Member Council Member 08/17/93 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR PURCHASE OF MATERIAL TO REPAIR 129TH EAST AVENUE DATE: August 10, 1993 BACKGROUND: During the August 3 City Council meeting I noted that 129th East Avenue between 76th Street and 86th Street had developed serious problems and was becoming dangerous. Subsequently, I met with Commissioner Harris on Friday, August 6th for the purpose of providing him with evidence that the heavy truck traffic from the rock quarry was the cause of those problems and to request assistance from the County in repairing the road. After touring the damaged section of 129th, Commissioner Harris and his foreman, Ray Wilson, agreed that the problem was serious and, if left without attention, was a danger to the driving public. I then requested that the Commissioner review his priorities in relation to the immediate need of other projects on his work schedule. Such a review was completed by the Commissioner and I was notified on Monday, August 9th that work on 129th would begin on Tuesday, August 10th. Ms Krantz and Mr Griffin had been communicating with the County foreman and had already begun to make preparations for the project. As a result of their preparedness, the City responsibilities for traffic control and coordination were met, allowing the project to get underway on Tuesday morning, August 10, on schedule. RESPONSIBILITIES: The County has agreed to supply the labor and equipment needed to accomplish the repair. The County requests that the City purchase all material for a project of this nature. The City's responsibility, therefore, is the purchase of the rock, screenings and asphalt used in the project. �l MEMORANDUM Repair to 129th E Ave August 10, 1993 Page 3 FUNDING: Funding for this project is available through the budget (Page 92) under the Capital Improvements Fund. The staff had originally planned to use $25,000 of the $57,271 appropriated to overlay 129th, however, the condition of the road requires a more substantial repair project. If the estimate of cost is accurate and the Council authorizes the expenditure of these funds, there will be $17,000 remaining for other street projects this fiscal year. REQUEST: This request is for Council approval of the purchase of materials from companies that have been awarded competitively bid contracts by Tulsa County (as per Ordinance #455 providing for the use of municipal and county contracts when such entities have a population in excess of 50,000); for rock and screenings (Anchor Stone) and asphalt (Cummins Materials). The request also is for authority for the expenditures to be listed as a "not to exceed" amount rather than a specific dollar amount. Without soil testing and engineering it is difficult, within the time frame available, to project the quantities (of excavated material) to an exact degree. RECONIlMIENDATION• The staff recommends Council approval of the purchase of road repair materials from Anchor Stone for 11h inch crusher run (County bid #148082 at $2.50 per ton) in an amount not to exceed $10,000, and to Cummins Materials for asphalt (County bid #148082 at $13.10 per ton) in an amount not to exceed $30,000, and to Koch Industries for emulsion (County bid #148082 at .55 per gallon) in an amount not to exceed $800. MEMoxnrmuM 1 TO: FROM: SUBJECT: DATE: 1 BACKGROUND: � I ift THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO RODNEY J RAY CITY MANAGER REQUEST FOR COUNCIL TELEVISION REGULATION August 12, 1993 CONSIDERATION OF CABLE Several months ago I requested that our attorney undertake to become familiar with, and provide staff direction, for any actions the City may wish to take utilizing the provisions of the Cable Television Consumer Protection and Competition Act of 1992. Pursuant to that request, Mr Cates has attended training sessions and conducted research relative to that subject. Based upon his research, Mr Cates has presented the attached memorandum wherein he recommends certain actions be taken by the Council in order to preserve its rights to regulate cable television. At his request, and after reviewing his findings, I listed an agenda item for your consideration that, if approved, would start the process of re- regulating some of the cable services. Mr Cates' memorandum is attached for your review and clearly outlines the issues relevant to the discussion of regulation. I concur with both the findings, conclusions, observations and recommendation of Mr Cates and urge the Council to carefully review the memorandum. RECOMMENDATION: The staff recommends that the Council declare its intent to provide regulation of cable television as provided by the Cable Television Consumer Protection and Competition Act of 1992, and that the Mayor be authorized to execute FCC Form 328; and that the Mayor be authorized to execute a notice to cable operator under FCC rules on customer standards. ATTACHMENT: 1. Memorandum from Mr Cates dated August 6, 1993 (2) For a variety of reasons, including local franchising requirements and the extraordinary expense of constructing more than one cable television system to serve ' a particular geographic area, most cable television subscribers have no opportunity to select between competing cable systems. Without the presence of another multichannel video programming distributor, a cable system faces no local ' competition. The result is undue market power for the cable operator_ as compared to that of consumers and video programmers. ' (20) The Cable Communications Policy Act of 1984, in its amendments to the Communications Act of 1934, limited the regulatory authority of franchising authorities over cable operators. Franchising authorities are finding it difficult under the current regulatory scheme to deny renewals to cable systems that are not adequately serving cable subscribers. ' As a result of the foregoing, Congress adopted the Cable Act of 1992, which, in part, at Section 3 thereof provides for regulation ' of rates and at Section 8 thereof provides for consumer protection and customer service provisions. RATE REGULATION As provided under the Cable Act of 1992, as well as FCC ' regulations promulgated pursuant thereto, local jurisdictions may exercise rate regulation over cable systems which are not subject to effective competition. Expressed another way, a cable system which is subject to effective competition is exempt from rate regulation. A cable system which is subject to effective competition is one of the following, to -wit: ' a) An operator that serves less than thirty percent (30 %) of the households in the operating territory; ' b) Comparable multi - channel video service provider which offers service to at least fifty percent (50 %) of households in franchise territory and fifteen percent (15 %) of households subscribe to such service; or, c) The franchising authority offers service to fifty percent (50 %) of the households. Assuming that the municipality is anticipating rate regulation of a cable system deemed by it not to be subject to effective w competition, the _local jurisdiction, as provided under the Cable Act of 1992, and FCC regulations promulgated pursuant thereto, is limited to regulating basic tier rates and associated equipment. The 1992 Cable Act divides cable services into three (3) 2 I� � I r operator is not subject to effective competition based upon the franchising authorities filing of certification with the FCC. Further, the FCC will not notify the franchising authority that it's certification has become effective. Accordingly, absent a challenge to local certification, thirty (30) days from the date on the return receipt, the locality can assume it's certification as being approved unless otherwise advised. II CONSUMER PROTECTION AND CUSTOMER SERVICE Under the provisions of Section 8 of the Cable Act of 1992, a franchising authority may establish and enforce customer service requirements of the cable operator and construction schedules and other construction related requirements, including construction related performance requirements of 'the cable operator. Section 8 of the Cable Act of 1992 directs that the Commission shall, within 180 days of enactment of the Cable Television Consumer Protection and Competition Act of 1992 establish standards by which cable operators may fulfill their customer service requirements. Such standards must include, at a minimum, requirements governing cable system officer_ hours and telephone availability, installations, outages and service calls and communications between the cable operator and subscriber (including standards governing bills and ref_unds). The FCC, to date has promulgated customer service standards pertaining to the following, to -wit: (1) Service unbundling, (2) billing itemization, (3) negative billing prohibited, (4) tier buy through prohibition, (5) uniform rate structure, (6) hours of operation and telephone availability, (7) speed of service requirements, (8) appointment windows, (9) notice of service and rate changes, annual notice, (10) billing and refunds. Further, the FCC has stated that a local franchising authc >rity may enforce the provisions of _items six through ten by givinq notice to the cable provider not less than ninety (90) days prior t:o the intended date of enforcement. It is important to note, at this juncture, that Section 8 of the Cable Act of 1992 specifically states that "nothing in this section shall be construed to preclude a franchising authority and a cable operator from agreeing to customer service requirements that exceed the standards established by the Commission. Further, nothing in the Act should be construed to prevent the establishment or enforcement of any municipal law or regulation... concerning customer service that imposes customer service requirements that exceed the standards set by the Commission or that addresses matters not addressed by the standards set by the Commission under this Section ". Accordingly, the local franchising authority, ninety (90) days subsequent to written notification of intent to regulate, may enforce the FCC customer service standards as well as may impose customer service standards in addition thereto which are not speci_fical.ly preempted by federal law. 4 ' and needs on the part of it's customers. It is opined that such, although presenting an opportunity for skirmishes, nevertheless, ' has the ultimate potential of establishing understanding and acceptance which fosters provider- subscriber satisfaction. It is submitted that due to the monopolistic nature of cable ' television, a legitimate expectation of regulation is possessed on the part of the public. I would submit that evidence of the existence of such expectation already exists by virtue of the input ' the municipality has received during the cable franchise renewal process. I submit that the citizenry of Owasso, Oklahoma, has in the past, expressed surprise over the absence of regulatory ' authority arising by virtue of the Cable Communications Policy Act of 1.984, due to the citizenry's perceived regulatory power pursuant to the franchising authority possessed under the Constitution of the State of Oklahoma. I am of the opinion that if the City of Owasso, Oklahoma, defers regulation to the FCC, the impact locally will be ' inattentiveness to local concerns. This position is predicated foremost by the fact that the FCC lobbied against passage of the Cable Act of 1992. Additionally, the FCC, by virtue of requested ' comments during proposed rule making has evidenced an attitude of encouragement of local regulation. It has been opined that although the Clinton administration may encourage a more consumer oriented approach the FCC, in recent years, probably due to the Reagan -Bush era of deregulation of private enterprise, has been known more for attempting to deregulate than regulate industry. Finally, in a general sense, recognition of the fact that the FCC ' is not only geographically, but most likely attitudnally, far removed from the concerns of the citizens of the City of Owasso, Oklahoma, it is submitted that deferment to the FCC, will in all likelihood result in a continuation of "business as usual ". Based upon the foregoing I submit that a recommendation to the City Council of the City of Owasso, Oklahoma, to avail itself of the regulatory powers arising by virtue of the Cable Television Consumer Protection and Competition Act of 1992 should be made.. In conjunction therewith, authorization should be sought from the ' Council to enable the Mayor to execute FCC Form 328 - Certification of Franchising Authority to Regulate Basic Cable Service Rates and Initial Finding of Lack of Effective Competition. Finally, ' authorization should be sought from the City Council authorizing the Mayor to execute the Notice to Cable Operator under FCC rules on customer service standards. For your convenience, I have 'prepared such documents and enclose them herewith. If the City Council of the City of Owasso, Oklahoma, determines to avail itself of the regulatory abilities provided by ' the Cable Act of 1992, in addition to the foregoing, I recommend that we immediately embark upon the establishment, for Council approval, of regulations with respect to rate regulation 6 � City of ' 207 SOUTH CEDAR PHONE 272 -2251 Owasso August 18, 1993 Mr. Rick Comfort General Manager TCI Cablevision P.O. Box 470800 Tulsa, Oklahoma 74147 -0800 (via certified mail) Dear Mr. Comfort-.: OWASSO, OKLAHOMA 74055 On April 7, 1993, the Federal Communications Commission released a Report and Order adopting a new rule (47 C.F.R. Section 76.309) implementing Section 8 of the Cable Television Consumer Protection and Competition Act of 1992; that section governs the establishment, impl,�mentation and enforcement of customer service standards for cable operators nationwide. A copy of the new rule is enclosed. Paragraph (c.;) of the new rule establishes federal customer service standards ( "federal standards "). Paragraph (a) of the new rule provides that a franchising authority may enforce the federal standards, but in order to do so, the franchising authority must provide affected cable operators 90 days' written notice of it's intent to enforce the standards. This letter constitutes the City of Owasso's not = its of intent to enforce the federal standards. The City intends to begin enforcing the federal standards on November 11, 1993. Paragraph (b) of the new rifle reserves to franchising authorities, among other things, rights to establish and /or enforce state and local customer service requirements that exceed or are not covered by the federal standards. The City of Owasso, Oklahoma, reserves and intends to exercise all rights reserved to franchising authorities. 1 ' nhc ow225 . ntc; Sincerely, Bob Randolph Mayor of the City of Owasso MEMoRnrmrmr ' TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: STEVE COMPTON AND MICHAEL KNEBEL SUBJECT: REQUEST FOR THE PURCHASE OF A 1993 ' FOUR WHEEL DRIVE 1/2 TON PICKUP TRUCK DATE: August 10, 1993 BACKGROUND: For more than a year the Engineering Department has been utilizing a City owned 1985 Plymouth Grand Fury with approximately 150,000 miles and an employee's personal vehicle for job site inspections, preliminary site reviews, surveying, witnessing required testing, etc. In the past, the city has been reimbursing the project inspector for the use of a personally owned four wheel drive vehicle. This reimbursement is in the form of a payment of $0.24 per mile driven while on City business (as per standard City policy). The mileage reimbursement budget line item exists in several department's budgets to cover a personal vehicle used on a periodic basis for City business. Although the Engineering Department's monthly mileage reimbursement payments are not generally substantial amounts, they are payments for miles accumulated from daily usage of a personal vehicle and are a continual drain on funds that could otherwise be directed toward a capital purchase. The staff recognized that there could be drastic increases in the mileage charges due to escalating local construction activities and therefore included funding for the purchase of an Engineering Department vehicle in the 1993 -94 budget. Please note that the budgeted vehicle would be used on an "as needed" basis by all members of the Engineering Department. VEHICLE TYPE & SPECIFICATIONS The engineering department is required to inspect the construction and installation of roads and utilities in new subdivisions, new commercial sites, and on City projects. Often, the temporary construction access (or total lack of established access when surveying) to these sites requires the use of a vehicle with a high ground clearance and when the weather is inclement, four wheel drive capabilities would be a distinct advantage. After reviewing the vehicles that would be suitable for this type of application, it was determined that, other than the four wheel drive capabilities, the vehicle should be identical to the one currently in use by the City Building Inspector. Specifications were written using those criteria and delivered to nine separate vendors on Friday - July 30, 1993. (A copy of the vehicle specifications is attached for your review.) there will minimal impact to long term department goals if the additional $482.70 is reallocated from another capital outlay line item. IRECOMMENDATION: Upon review of the bid document and based on (1) the increase in the number of inspections performed by the engineering department and (2) the negative impact of continued mileage reimbursements, it is recommended that the City Council approve the purchase of one 1993 Ford F150 four wheel drive pickup truck from Don Thornton Ford, Tulsa, OK., in the amount of $13,482.70. It ATTACHMENT: 1. Bid Tabulation Sheet 2. Vehicle Specifications 3. Vendor's Bids t � I � I 1 � I � I rMWIM. I I 1.14 NON COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) ss COUNTY OF ) of lawful age, being first duly sworn, on oath says that (s) he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion amount bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. V ' of a Name of Contractor: Signature Subscribed and sworn before me this day My Commission Expires: 1991. Notary Public NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL '07 -30-93 02.55 P�f FROM OWASSO CITY HAI L QUOTE PROPOSAL - SUBMITTAL PAGE 1 I993 HALF -TON PICKUP, 4 WHEEL DRIVE FOR ENGINEERING DEPARTMENT VEHICLE RlYfftiA_'RY MAKE: PnR n MODEL: F -150 4X4 PICKUP ENGINE TYPE: 4.9L EFI INLINE -6 TIRE TYPE & SIZE: P235/75RX1 5XL OWL ALL - TERRAIN TIRES EPA ESTIMATED MPG (HIGHWAY): 2 0MPG EPA ESTIMATED MPG (CITY): 1 5MPG NOTE: PLEASE ATTACH SEPARATE PAGE LISTING ALL OTHER EQUIPMENT & OPTIONS. TOTAL QUOTE PRICE ON VEHICLE: $13, 4 8 2.7 0 I hereby acknowledge that I have read the specifications and that I am legally bound by the above statement. J Signature FLEET MANAGER Tale 550 N. MEMORIAL Address TULSA, OK 74115 918/ 836 -7101 1 6 Telephone QUOTE OPENING : AUGUST 10, 1993 0 2 :00 P.M. FILL OUT AND ATTACH NON COLLISION AFFIDAVIT TO QUOTE. 4 1105 1 I I I I I I I I I I U QUOTE PROPOSAL - SUBMITTAL PAGE 1993 HALF -TON PICKUP, 4 WHEEL DRIVE FOR ENGINEERING DEPARTMENT VEHICLE SU fNIARY MAKE: MODEL: 2 /o.) c�),�6 ENGINE TYPE: 7 -� 21 TIRE TYPE & SIZE: �� s / /SK /6 EPA ESTIMATED MPO (HIGHWAY): /6 EPA ESTD&ATED MPG (CITY): 15- NOTE: PT F-AsE ATTACH SEPARATE PAGE LISTING ALL OTHER EQUIPMENT & OPTIONS. 3 O w TOTAL QUOTE PRICE ON VEHICLE: I hereby acknowledge that I ve read the specifications and that I am legally bound by the above statement. , &-6- -1 N 22-j -12 Title Address JA C7� Telephone 1 ZrI5 Tvc if /S %L � e'F-c /, I>Di /loolS QUOTE OPENING: AUGUST 10, 1993 ® 2:00 P.M. P FILL OUT AND ATTACH NON COLLISION AFFIDAVIT TO QUOTE. 4 t•Yr `Y/ :TTY "� lit, � � _ � 1 ♦ A: l •.Ij ��Ili � ► L i ::L:. 1 1'.1 QUOTE PROPOSAL - SUBMMAL PAGE 1493 HALF-TON PICKUP, 4 WHEEL DRIVE FOR ENGINEERING DEPARTMENT VEHICLE SUMMARY MAKE: �y�Vi� SET l MODEL: 2 �/O•J v 6 C' / ENGINE TYPE: TIRE TYPE & SIZE: �T ��s // 5 /� C EPA F IMATED MPG (HIGHWAY): / EPA ESTIMATED MM (CITY): /S NOTE: PLEASE ATTACH SEPARATE PAGE LISTING ALL OTHER EQUIPMENT' & OPTLONS. TOTAL, QUOTE PRICE ON VEHICLE: II herrby acknowledge that I ve read the specifications and that I am legally bound by the above statement. �o ignature ' Title Lcss TAB 3� �,Lfs Address _ Telephone W- QUOTE OPENING: AUGUST 10, 1993 ® 2:00 P.M. FILL OUT AND ATTACH NON COLLISION AFFIDAVIT TO QUOTE. 4 o� -3c -s3 1 02:37 PM F3 SSO CI:Y L'II i0 'R 177 -RS1DE II NON COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) ) SS COUNTY OF Tul sa ) Lee Whelpley of lawful age, eing first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion amount bidders in restraint of freedom of competition by agreement to bid at a fixed price. or to refrain from bidding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Subscribed and sworn before me this 9th day of August 1993 , 1"I. Mir Commission Expires: 1 -31 -96 P06 MOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL 1 �i a, THE FOLLOWING ARE NOT ACCORDING TO BID SPECIFICATIONS: DEALER 52F 512 IAN 1FTEF14Y1PNA54530 GUOUSRD RTK MIX Amo%r 1 F151 4X4 S STYLESIDE PU /117 1426700 X YC RAVEN BLACK ' AJ DARK CHARCOAL VINYL .XL TRIM ' X 58Y .RADIO CREDIT OPTION :NC 763 FLEET SPECIAL OPTION ;NC 99Y 4.9L EFI I -6 ENGINE INC X 44M 5 -SPD MANUAL 0/D TRANS T77 P235/75RX15XL BSW ALL - SEASON INC X18 3.08 RATIO REGULAR AXLE ;NC 201 41 P/L 2090 /GVWR 6100 LBS INC 153 FRONT LICENSE PLATE BRACKET ;NC 545 BRT LOW -MOUNT SWINGAWAY MIRROR INC 572 AIR CONDITIONING 806;00 651 SINGLE FUEL TANK INC TOTAL VEHICLE 8 OPTIONS 15073;00 DESTINATION & DELIVERY 600,00 SCHEDULE A (MEMO) .00 ; TOTAL FOR VEHICLE 15673 00 08 U.S. GAL GAS FACTORY ' BATCH -ID PA14107048 N RB 2X PRICE LEVEL 330340F14 ; FIRE Pro-Pay: DEPARTMENT Hourly Rate: Train Coord III FINAL Captain III PAY Lieutenant III SCHEDULE Firefighter N 1993.1994 Firefighter III $7.88 Firefighter II 08/10/93 Firefighter I 0326 :40 PM I Entry Level II $6.90 Entry Level I NAME $10.11 Pro-Pay: Heafth•F $9.44 Basic $239.98 $8.98 Intermediate $719.94 $8.27 EMT $1,660.04 $7.88 Mechanic 52,400.06 $7.14 1,368.59 Thompson, D $6.90 10.11 15.17 $6.43 30,681.90 $6.30 Cleaning $360.00 Hea11hS $1,855.08 Heafth•F $2,155.08 DentelS $150.72 Dental•F $240.00 Visions $78.48 VisiorfF $82.08 Life $144.00 DATE OF HOURLY OVERTIME ANNUAL ANNUAL PRO -PAY uioc oATC RATE CIA nTHINn M76 • HRI4. ANNUAL RETIREMENT THRIFT CLEANING SUBTOTAL HEALTH DENTAL VISION LIFE TOTAL DIFFERENCE Irby 03/21/83 9.44 14.20 380.64 28,837.40 239.98 3,387.67 294.58 360.00 33,500.27 2,155.08 240.00 78.48 144.00 36,117.83 1,368.59 Thompson, D 08124(79 10.11 15.17 380.64 30,681.90 3,595.19 360.00 35,217.73 2,155.08 240.00 78.48 144.00 37,835.29 1,444.98 Thompson, L 06/02/80 9.44 14.16 380.64 28,827.32 3,358.92 360.00 32,926.87 1,855.08 240.00 82.08 144.00 35,248.03 1,357.59 Horst 01/03/80 8.98 13.52 380.64 27,446.61 239.98 3,227.73 360.00 31,654.96 2,155.08 240.00 82.08 144.00 34,276.12 1,299.68 Marlar 08120/64 8.98 13.61 380.64 27,469.29 719.94 3,285.53 360.00 32.215.40 2,155.08 150.72 78.48 144.00 34,743.68 1,302.19 Sole 08/16/82 8.98 13.80 380.64 27,517.17 1,860.04 3,422.15 360.00 33,540.00 2,155.08 240.00 78.48 144.00 36,157.56 1,308.13 DeMeuro 01/25/93 6.90 10.67 380.64 21,153.24 1,860.04 2,690.30 360.00 26,444.22 2,155.08 150.72 78.48 144.00 28,972.50 246.45 Downing 12/05/86 7.88 12.13 380.64 24,135.01 1,860.04 3,033.20 263.76 360.00 30,032.65 2,155.08 240.00 78.48 144.00 32,650.21 1,172.40 Fisher 08/02/90 7.14 10.84 380.64 21,838.32 719.94 2,637.97 229.39 360.00 26,166.26 2,155.08 150.72 78.48 144.00 28,694.54 1,065.09 Harper 01121/89 7.88 12.13 380.64 24,135.01 1,860.04 3,033.20 360.00 29,768.90 2,155.08 240.00 78.48 144.00 32,386.46 1,164.27 Holcomb 01/21/91 7.14 10.84 380.64 21,838.32 719.94 2,637.97 360.00 25,936.87 2,155.06 150.72 62.00 144.00 28,468.75 1,057.76 Mathes 12/19/85 7.88 11.81 380.64 24,054.37 2,810.03 244.35 360.00 27,849.39 2,155.08 240.00 78.48 144.00 30,466.95 1,162.70 Mills 09 /19/86 7.88 11.81 380.64 24,054.37 2,810.03 360.00 27,605.04 2,155.08 240.00 78.48 144.00 30,222.60 1,154.57 Partin 11130/92 6.90 10.48 380.64 21,105.36 719.94 2,553.68 360.00 25,119.62 2,155.08 240.00 78.48 144.00 27,737.18 240.51 Robinson 09125/85 7.88 11.85 380.64 24,064.45 239.98 2,838.78 360.00 27,883.86 2,155.08 240.00 82.08 144.00 30,505.02 1,155.82 Saddons 11/30192 6.90 10.46 380.64 21,105.36 719.94 2,553.68 360.00 25,119.62 2,155.08 240.00 78.48 144.00 27,737.18 240.51 Salta 08120/84 8.27 12.44 380.64 25,265.59 239.98 2,976.91 360.00 29,223.13 2,155.08 240.00 78.48 144.00 31,840.69 1,206.91 Stuckey 11/10/115 7.88 11.85 380.64 24,064.45 239.98 2,838.78 360.00 27,883.86 2,155.08 240.00 78.48 144.00 30,501.42 1,155.82 Tramain 03/03/86 7.88 12.25 380.64 24,165.25 2,400.06 3,098.78 360.00 30,404.74 2,155.08 240.00 78.48 144.00 33,022.30 1,167.12 Watson 09/05/86 7.88 12.25 380.64 24,165.25 2,400.06 3,098.78 360.00 30,404.74 2,155.08 240.00 78.48 144.00 33,022.30 1,167.12 TOTAL $162.20 $246.31 $7,612.80 $496,12404 $17.039.88 559 889 32 51 032.08 57200.00 $588,896.12 542,801.60 $4,442.88 $1,584.00 $2,880.00 $640,606.60 521,438.20 3.04% 3.46% 1� 1 ' TO: FROM: ' SUBJECT: DATE: r BACKGROUND: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO TIMOTHY ROONEY, CITY PLANNER OWASSO COMMERCIAL CENTER III - FINAL PLAT August 10, 1993 Previously, a final plat for the property contained within Owasso Commercial Center III was approved by the Owasso Planning Commission and City Council. Originally, this plat was entitled Owasso Commercial Center H. This approved plat was never filed with the County and has since expired. Since that time, the Planning Commission and City Council have approved a final plat titled Owasso Commercial Center II for a completely different property, this plat has been filed. Because the applicants original plat had the same title, it was necessary for the title of the resubmittal to be changed to Owasso Commercial Center III. This plat, essentially, is the same plat that had received previous approval from the Planning Commission and the Owasso City Council with the exception of two changes. The access area shown on the final plat from E. 76th Street North, on the previous submittal shown as dedicated public right -of -way, is intended to be maintained as a private street. In addition to the street being maintained privately, there is also a minor change in one of the lot lines. The lot line that has been changed involves the lot line shared by Lots 1 and 2 of Block 1 in the northern portion of the proposed plat. An 8 1/2 x 11" copy of the previous submittal has been enclosed for your information and review. The final plat was presented to the Owasso Technical Advisory Committee at its June 30, 1993 meeting. No objections were voiced regarding the amended plat. The Technical Advisory Committee did have several required corrections to be made to the submitted plat and the enclosed plat shows all of those corrections. The Planning Commission unanimously approved the Owasso Commercial Center III final plat providing that all recommended corrections from the TAC committee and Engineering staff were included on the final submittal. Again, the plat enclosed within your packet contains these corrections. II ' TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO ' FROM: TIMOTHY ROONEY, CITY PLANNER ' SUBJECT: RAM PLAZA PLAT AND COVENANT MODIFICATIONS DATE: August 12, 1993 ' BACKGROUND: Previously, both the final plat and covenants for Ram Plaza were approved by City Council at the June 15, 1993 Council Meeting. Since that time, the developer has reviewed the original submittal and is requesting that three modifications occur. As you may recall, on -site detention is required for the Ram Plaza PUD. The applicant is requesting that the final plat be amended for the purposes of identifying that area to be used for on -site detention, as well as identifying the mutual access easements. Both of these items were ' a portion of the original submittal (located in the construction plans and covenants), but were not shown on the plat. ' In addition to the two modifications on the plat, the developer is also submitting new covenants. Covenants of subdivisions are generally not enforceable by municipal government. However, a portion of the Ram Plaza covenants will include the PUD restrictions. With the addition of ' the PUD restrictions, it certainly makes it clear to potential buyers that portions of the Ram Plaza covenants will be enforceable by City Council. ' Staff has reviewed the changes and feels it is nothing but beneficial for City Council to amend the plat and covenants for Ram Plaza to include the three additional items. ' RECOMMENDATION: ' The amended final plat and covenants for Ram Plaza comply with the Owasso Subdivision Regulations; therefore, the staff recommends approval of the final plat. r ENCLOSURE: 1. Ram Plaza final plat. 2. Ram Plaza covenants. an MEMORANDUM �7 BACKGROUND: On June 7, 1993, the City was notified that the State Office of Civil Emergency Management had approved a $4750 grant for the repair and renovation of warning sirens. During its June 15, 1993 meeting, the City Council voted to accept the grant offer and authorized the Mayor to ' execute the required documents. Subsequently, on July 6, 1993, the City Council awarded a contract to Goddard Enterprises for the purchase and installation of eight "SCH" type received /decoders for the upgrade of warning sirens. ' At the time of the contract award (July 6), the staff recommended a funding option that included the need for a supplemental appropriation. The supplemental appropriation was necessary if the City desired to accept the grant and its requirement for matching funds and repair all of the remaining unrepaired sirens. The Council did, in fact, select that option and directed the repair of eight sirens, as recommended. d However, even though all of the above actions have been approved, the Council has not yet taken action to approve the necessary budget amendments to finalize the project. In order to complete the financial transactions associated with this project, the staff requests that the Council approve the following amendments to the General Fund budget: 1. Approve an increase in the General Fund estimate of revenues by $4750 as a result of the civil defense grant; and, 2. Approve a supplemental appropriation to the Capital Outlay section of the General Fund Civil Defense Department budget by $7630 ($4750 from the grant award and $2890 from ' General Fund reserves). Please note that the renovation project is currently underway, with the repairs expected to be Icompleted by August 20th. The grant is a reimbursement type that requires the City to expend TO: THE HONORABLE MAYOR AND CITY COUNCIL ' CITY OF OWASSO FROM: RODNEY J RAY ' CITY MANAGER SUBJECT: REQUEST FOR AMENDMENT TO FY 1993 -94 BUDGET 1 DATE: August 11, 1993 BACKGROUND: On June 7, 1993, the City was notified that the State Office of Civil Emergency Management had approved a $4750 grant for the repair and renovation of warning sirens. During its June 15, 1993 meeting, the City Council voted to accept the grant offer and authorized the Mayor to ' execute the required documents. Subsequently, on July 6, 1993, the City Council awarded a contract to Goddard Enterprises for the purchase and installation of eight "SCH" type received /decoders for the upgrade of warning sirens. ' At the time of the contract award (July 6), the staff recommended a funding option that included the need for a supplemental appropriation. The supplemental appropriation was necessary if the City desired to accept the grant and its requirement for matching funds and repair all of the remaining unrepaired sirens. The Council did, in fact, select that option and directed the repair of eight sirens, as recommended. d However, even though all of the above actions have been approved, the Council has not yet taken action to approve the necessary budget amendments to finalize the project. In order to complete the financial transactions associated with this project, the staff requests that the Council approve the following amendments to the General Fund budget: 1. Approve an increase in the General Fund estimate of revenues by $4750 as a result of the civil defense grant; and, 2. Approve a supplemental appropriation to the Capital Outlay section of the General Fund Civil Defense Department budget by $7630 ($4750 from the grant award and $2890 from ' General Fund reserves). Please note that the renovation project is currently underway, with the repairs expected to be Icompleted by August 20th. The grant is a reimbursement type that requires the City to expend a I MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR ACCEPTANCE OF A GRANT FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE RENOVATION OF WARNING SIRENS DATE: June 11, 1993 BACKGROUND: In July 1991 the City of Owasso requested matching funds from the state office for civil defense for the purpose of purchasing new warning siren receiver /encoders. The grant request was prepared by Ms Krantz in cooperation with Mr Schick and Mr Stamper, and was for 50 -50 matching funds (see attachment). The request was for a total of $4750 federal dollars. ' On Monday, June 7, 1993, I was informed through Mr Schick that the City of Owasso had finally been awarded the requested funds and that the state Department of Civil Emergency Management must be notified within ten days of our acceptance of the grant. The awarded grant is in the amount of $4750 and requires a local match of $4750, for a total project cost of $9500 for the purpose of converting our warning system to a radio control receiver /encoder system. The project must be completed no later than September 1, 1993. If accepted, the grant will allow the city to renovate eight warning sirens instead of the two originally planned for this year. The eight renovated sirens will complete our upgrade of all sirens and advance our renovation project by four years. However, in order to complete the project by the established deadline, the staff will have to move very quickly to solicit bids, complete the renovations, and request the reimbursement of funds. There appears to be no reason why the schedule cannot be met. tFUNDING: The proposed FY 1993 -94 Civil Defense budget does not contain adequate funding for the $4750 match and, in fact, has only $2490 available. The staff will recommend that if the grant is accepted, the remaining $2260 needed for the match be expended from the capital outlay section Iof the General Government budget ($3000 anticipated appropriation). 11 ' is .TUN— -? —•33 MON 1 0 = 58 HEe. G MFG — TULSA , OK . TOM FEUERBORN ;1AT1 171HFcT0f4 STATE OF OKLAHOMA DEPARTMENT OF CIVIL. EMERGENCY MANAGEMENT May 28, 1993 TO: City of Owasso, Emergency Management Director CITY /COUNTY: Owasso /Tulsa PROGRAM: DOW (M &S) FEDERAL MATCH: $4,750 TOTAL PROJECT COST: $9,500 PROJECT START DATE: May 21, 1993 P _ 0.2 DAVIT) WALTERS PROJECT:Convert Sirens to Radio Control 50% LOCAL MATCH: $4,750 APPLICANT ID,t: 7118 PROJECT FINAL CLOSING DATE: September 01, 1993* "Copies of all invoice and checks must be in the State Office by this date. This is a notice of an award by the Oklahoma Civil Emergency Management Agency from the Federal Emergency Management Agency, Region VI, Denton, TX, for the purpose of property listed above. If you have any questions concerning the administration of this program /project, please contact the Communication System Coordinator or your area Operations Officer. To be eligible for the award, your jurisdiction must pay the total amount of the project, then submit paid invoices (or copies) and copies of your checks to this agency for 50% reimbursement. This agency must be notified within ten (10) days if you accept or decline this award. If you accept, please fill out this application for federal assistance and return this form. Si cerely, om Feuerborn, Director Do you accept the Federal match? Yes No Have you submitted your M &S Inventory to this agency? Yes No Estimate the total project cost: $ City /Co Tax ID* Contact Person: (must have for payment) Signatu-re: Address: Phone: Return this form to: Oklahoma Civil Emergency Management Communications System Coordinator . P.O. Box 53365 ' Oklahoma City, OK 73152 9CX 713G5 • 0AL•1HC`AACI'v 7N 7 152 • 2.101 NVn1 ;a rye•a ll;i _ y I-n• UM1 A•IC!AA C'lY QA 4: 121 74))t GA[alry -. 'tl• •�r.� "��.�•' �'"� �� MEMoxnxnrmi TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR PURCHASE OF EQUIPMENT TO "UPGRADE" CIVIL DEFENSE WARNING SIRENS IR DATE: June 30, 1993 BACKGROUND: In 1989 the City of Owasso initiated a program designed to gradually upgrade the City's civil defense warning siren system. The first step in that program was the purchase and installation of one additional new siren that was installed in the Hillside subdivision. The second phase of the program was a five -year phase -in replacement of worn out receivers on fourteen of the old model sirens originally purchased from the City of Tulsa. During FY 1991 -92 the City upgraded five of the sirens with new receivers /decoders. Then last year (FY92 -93) one additional upgrade was accomplished. On June 15, 1993, the City Council authorized the Mayor to execute documents accepting a 1 $4750 grant from the Department of Civil Emergency Management. The grant requires the City to match the funds with an additional $4750 for the purpose of purchasing radio operated receiver /decoders for the Owasso warning siren system. The availability of those funds will ' allow us to complete the original five -year program this year. If this request is approved, all Vfourteen of the old Tulsa sirens will have been renovated utilizing new technology. ' In 1991 -92 the staff determined that the only equipment compatible with our existing system was an "SCH" type Federal (brand name) receiver /decoder with "tone coded squelch ". Therefore, a "sole source" bid was requested and subsequently granted. The staff continues to recommend ' that the same "brand" of equipment be used for the warning siren upgrades. The "Federal" receiver /decoder is the only equipment 100% compatible with our existing system and affords civil defense personnel the best opportunity to avoid system failure due to equipment ' incompatibility. The staff has solicited bids from three vendors capable of supplying the Federal "SCH" type receiver /decoder. The companies contacted were 1) Federal Signal, Inc, University Park, IL; 2) Goddard Enterprises, Guthrie, OK; 3) Weis American Fire Equipment, Tulsa, OK. We I, , 11rapsat Page No. of Pages 0011- 'Were �/I'Vel lniyl��Alifnr��iL AUTHORIZED FEDERAL SIGNAL DIST. Rt 6 Box 626A Guthrie, Oklahoma 73044 SPECIALIZING IN STORM a MUNICIPAL WARNING SYSTEMS 405. 396 -2380 Mobile 631 -1311 Unit 5865 PROPOSAL SUBMITTED TO PHONE DATE ,! 0.4 0,;mso r °ai o.''>iCr 6-11-1993 STREET JOB NAME CITY, STATE AND ZIP CODE JOB LOCATION ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: IIFutcnish and .inns La,-t One Fedexa,Z S.*gnaZ 1(odee.' SCI; nadi.o neceiva decoder at Itm i.ou,s tiocaV-onb as pet C.i.vit de4eyzs e ,!,,b ec to t II II ece%vet decodelc II7ntsta.Mat,on -------- = 125. ^D Bit f raptifir hereby to furnish material and labor — complete in accordance with above specifications, for the sum of: �I Payment to be made as follows: dollars ($ 1'- • ' ) r. >m •tY { rt � _}„S -_ �!'_� %Oft !t t� __ ^.CCCI_. +a t2Cn.. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifica• Auth Ized tions involving extra costs will be executed only upon written orders, and will become an Signdltlr6r extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. �us proposal may be II.. if Our workers are fully covered by Workmen's Compensation Insurance. Wit ra t accepted within .��..e 1/ Arreptrait of Proposal —The above prices, specifications I and conditions are satisfactory and are hereby accepted. You are authorize Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptan Signature