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Home My WebLink About1993.09.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: September 21, 1993 TIIvIE: 7:00 p. m. V~, PLACE: Council Chambers, Owasso Community Center `' Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 17, 1993. Marcia outwell, Cou cil Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of September 7, 1993 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 0 Owasso City Council September 21, 1993 Page 2 ,~ 6. Consideration and Appropriate Action Relating to an Agreement Between the City of Owasso and the Tulsa Community Action Agency for the Operation of a Senior Nutrition Program Utilizing City Facilities. Mr McElrath Attachment #6 Staff will recommend Council approval of the use of the Owasso Community Center as ~ a senior nutrition site for 1993-94, and that the Mayor be authorized to execute an agreement providing for such a program. 7. Consideration and A ro Hate Action Relating to a Request for Council Acceptance of ~ PP P Water and Wastewater Additions to the City of Owasso's Systems, More Specifically the Water and Wastewater Lines Constructed as a Part of Ram Plaza I, an Addition to the City of Owasso. Mr Munn ~ Attachment #7 Staff will recommend Council acceptance of the water and wastewater improvements constructed by Ram Plaza I. 8. Consideration and A ro nate Action Relatin to a r uest f PP P g eq or Council Acceptance of Improvements and Additions to the Street, Storm Drainage, Water and Wasterwater Systems of the City of Owasso, More Specifically Those Improvements Constructed as a Part of Double Oaks III, a Subdivision of the City of Owasso. Mr Munn Attachment #8 '~ The staff will recommend Council acceptance of the street, stormwater, water and ~ wastewater improvements constructed by Double Oaks III. ' Owasso City Council September 21, 1993 Page 3 ' 9. Consideration and Appropriate Action Relating to a Request for Council Review of a Final Plat for Barrington Point, an Addition to the City of Owasso, and Located North ' of the Owasso High School and Immediately East of 129th East Ave. Mr Rooney Attachment #9 Staff will recommend Council a royal of the final lat for Barrington Point and that the PP P Mayor be authorized to execute the necessary documents for filing of the plat. 1 -- 10. Consideration and Appropriate Action Relating to a Request for Council Review of a Final Plat for Windsor Lake II Extended, an Addition to the City of Owasso, Located ' Generally West of the Southwest Corner of Windsor Lake II Subdivision at the Intersection of East 92nd St North and North 123rd East Ave. Mr Rooney ^ Attachment #10 Staff will recommend Council approval of the final plat for Windsor Lake II Extended and that the Mayor be authorized to execute the necessary documents for filing the plat. Owasso City Council September 21, 1993 Page 4 13. Unfinished Business 14. New Business 15. Adjournment OWASSO CITY COUNCII. MINUTES OF REGULAR MEETING Tuesday, September 7, 1993 1 The Owasso City Council met in regular session on Tuesday, September 7, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, September 3, 1993. ~ ITEM 1: CALL TO ORDER Mayor Randolph called the meeting to order at 7:00 p. m. ITEM 2: FLAG SALUTE The flag salute was led by Mayor Randolph. ITEM 3: ROLL CALL PRESENT Bob Randolph, Mayor John Phillips, Vice Mayor Mary Lou Barnhouse, Councilmember Charles Bums, Councilmember ~ Rex Bowen, Councilmember STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ABSENT ITEM 4: REOUEST APPROVAL OF THE MINUTES OF AUGUST 17 1993 REGULAR MEETING. Charles Bums moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Bums, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0. ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Charles Bums, to approve the following claims as submitted: (1) General Fund $57,351.58; (2) Workers' Compensation Self-Insurance Plan $2,506.18; Owasso City Council September 7, 1993 ' (3) Ambulance Service Fund $40.00; (4) E-911 $1,744.22; (5) Capital Improvements $32,962.54; (6) Park Development $9,552.00; (7) City Garage $10,527.19; (8) General Fund Payroll $84,970.76; (9) City Garage Payroll $2,738.23. AYE: Phillips, Bums, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE '' GRANTING OF AN EASEMENT TO THE OWASSO PUBLIC GOLF AUTHORITY. On August 7, 1992, the Owasso Public Golf Authority opened bids for the construction of an underpass under 86th St N. At that time an easement was not obtained from the city. However, city staff did review the proposed project. In order to clean up the project, a request has been ~ made to grant the easement. Charles Bums moved to approve the granting of an easement for the tunnel underneath 86th St N and to authorize the mayor to sign the necessary document. Motion was seconded by Mary Lou Barnhouse. AYE: Bums, Barnhouse, Bowen, Phillips, Randolph ~ NAY: None Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE AWARD OF A CONTRACT TO PURCHASE A CHASSIS AND REMOUNT AN EXISTING AMBULANCE "BOX" UPON SUCH CHASSIS. Bids were opened on August 4, 1993 for a chassis remount on medic-one. Four bids were received and have been reviewed. Only one company, First Ambulance Center of Tennessee, complied with all the bid specifications. Base bid was $35,928.00, with optional equipment at $3,440.00. Following discussion, Mayor Randolph moved, seconded by Charles Bums, to approve a contract in the amount of $39,368.00 to First Ambulance Center of Tennessee for the purchase of a chassis remount of ambulance "box" as specified in the bid documents. AYE: Randolph, Bums, Phillips, Bowen, Barnhouse NAY: None Notion carried 5-0. 2 ^ Owasso City Council September 7, 1993 ' ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF EQUIPMENT FOR POLICE VEHICLES. ' The police department recently purchased four new police patrol vehicles, which have now been pin-striped and are ready for emergency equipment to be installed. Sealed bids were opened on August 31, 1993 for the emergency equipment, with two vendors submitting bids. Tuxall Uniform and Equipment submitted a bid of $4,659.92 and Phillips Police Equipment submitted a bid of $5,720.00. Mayor Randolph moved, seconded by Charles Bums to award the bid for police vehicle emergency equipment in the amount of $4,659.92 to Tuxall Uniform and Equipment Inc. AYE: Randolph, Burris, Bowen, Barnhouse, Phillips NAY: None Notion carried 5-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A POLICY PROVIDING FOR THE REMOVAL OF TREES FROM EASEMENTS AND ADJOINING PROPERTIES. Because of problems with trees whose roots or branches have caused damage to city infrastructure, it has become necessary to develop a written policy and procedure for the removal of trees that are determined to be potentially damaging to public utilities, infrastructure, or rights-of--way. Mr Cates and the staff developed such a policy that will utilize the nuisance provisions of the Code of Ordinances in dealing with the removal of trees. Charles Bums moved to approve the policy statement and procedures for removal of trees. Motion seconded by John Phillips. AYE: Bums, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CREATION OF A CHARTER REVIEW COMMITTEE. Councilor Bums requested that a charter review committee be appointed to review the charter and make recommendations to the City Council for changes. Mr Phillips commented that a charter review was conducted in the fall of 1990, but there were only minor changes recommended and they were not submitted to a vote of the people. Mr Bums moved that a charter review committee consisting of two councilors and three citizens be appointed to review the charter and bring recommendations to the City Council, who would then make a decision regarding calling an election. Motion was seconded by Mary Lou Barnhouse. 3 Owasso City Council September 7, 1993 AYE: Burris, Barnhouse NAY: Phillips, Bowen, Randolph Motion was defeated 3-2. Mr Burris then asked how many signatures would be required on an initiative petition. Mr Cates responded that it would require 25 % of the registered voters in the last election. ITEM 11: REPORT FROM CITY MANAGER No report. ITEM 12: REPORT FROM CITY ATTORNEY No report. ITEM 13: UNFINISHED BUSINESS None. ITEM 14: NEW BUSINESS None ITEM 15: ADJOLfRNMENT John Phillips moved, seconded by Mayor Randolph to adjourn. AYE: Phillips, Randolph, Bowen, Barnhouse, Bums NAY: None Motion carried 5-0 and the meeting was adjourned at 7:35 p.m. Bob Randolph, Mayor Marcia Boutwell, Council Clerk 4 ~ox~rrnuM TO: THE HONORABLE MAYOR AND CITY COUNCII. CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: CLAIM DATE: September 21, 1993 Staff was unable to review the Trimrite claim in time to keep it off the claims list. We believe that it is not appropriate to approve and pay the claim at this time, and are requesting that it be removed from the claims list until such time as we can be assured that the quality of the work covered by the claim is acceptable. CITY OF OWA~~O f ~~EHERAL FUtID ~,~1,;~'?:, lg:~:5:3 A!P +.,LAIMC DEPORT APAPYR PA~~E: ~i PO # il=.?i??OR ?~E^CRIPTION A?~~!C?AST ---------- ------------------------- ------------------------- MP.?~I..1=ERi 3r ------------------------------ ^ - -~~~ ti vG. '?fit),-_ Mi]TV r_.~"O ?+:il.~, = 3,ELL~JLA~ OBE-T'~:..~A ~~4;1,~„tl CITY ~;A='AIE _IrP~'T T~'~~ .5-'~~' CT'E T~'.:ILcF F ILi+1 PPC~I=E;~'~IiiG rrc, • *' ;~~_ c F[jEL ~1.,-~~ ~11 ,;~I, .1~?i;,~ji) 1 ~ •5 . ~3 8 Qi, :3'~,:~A ,is.it) L`vPAR~?~?~iiT TO i AL Fir:-.:'~1 ------------------------------ gq;jja _^~~>~._TC• ri ~. r.rlr„ _,.~•_ FY ,,•?_q~~ ~?LII ~ a ^~rPrr~;,,,.~ r ~r•e =:T1~1~ =T`L:='i IES T~'.~i ~ - a :-. 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(a t~~Jli - Is rL ~~t L• ~LT! 1 14.j, ~ y~1 a CC . ~ _ 1 ~ _-- __ i.-. .. ~ _ ' _ . • _ 1 --- ~ _" 1 T - - - _y. ?_~ l _ .r _ - y __ CITY GF QWASSQ '~ CE?iEP.AL FU?iD q!lr.t9: n.cn.r f T4~~ A- T 1~, . ,.,4 A~ F CLn_, ~~ ~'~R. ? y a ~ AP 'R PyG ~ Fn ~ ---------- -1y;.~n,^p L~E'=C`IPTI~~rti ,. ------------------------- -------------------- A,iCT:?iT ----- ----- r I~ ~~~ial' -~~ 1 ~~~~551 tiC:~~~AW COMM'Jiii;.4TICt~'E 'nGEi~ F'EiiTAL TFE4=rTFvr BETTY CA'EH REIhiB FETTY Cri'~H ~_'-•'~`' '~.~~°~ ~~~~~~~, CITY t;APA~~E PAFTE ::54,'?~ ...: l ,-, _ ., , '.r a: l) :i n ll t_ T T ~t { ~ ~S iT-.' A li E t'" E L '~ ~:. '+ 1 'L...._ ~'..afi T~~TAL E~,E]?I~?MI~: L~E~'EL~aFi±E?IT ------------------------------ y4i~t-;1,^- Ft=11'~~1-NC~T'Er' R =E .,'T.`:E:~ ^'J rl f .: ,Q.. ?4~~°:.~1 anT(]-Rt~!~TER '~E =TI~:ES :~~,tl[~ ~;~~;~~~ . 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NAi~A~_v,'~~E'IT °EE^ o .. 1 : ~• 94t1`9~ t'~'jLT: t=APE HEALTs ~:E;iTE~' ~:L.Ii41!P'~1CTwR ~,~ •~ , ~ L.~~.~ 4~',~~C ~ I;EPA~TME~T Tt~TAL =___:` -----~ ~..;?`.~:, Ri7;`~i? m1~T L =__- - ------------- _ `7 _..i~ ~ `_ ~ CITY dF dWASSO AMB~3LA2iCE SERVICE FUHI'~ g~1,~,~P:_ 1:5?:5a ASP CLAII4S REPdPT APAFVR PAt3E: E Fn # VE;iL~~JR IiESCRIFTI!iH A~*ItJliiIT ---------- ------------------------- ------------------------- ------------- AMy?JLANtE ------------------------------ 4 L~.{1f]a~;~ t_ELL?TL,`~iR t~il~-T?i Lr~n '7a~~:j~'=j i_~LLi_?T ~.'' i°~i.`..-Ti?L '~A di144i ALt I.', ~.r i,~r~~ ~at Iii=. d!. ?:iii7::^ `~Ez'~I~-iL '.iJbt~'LIAiI{-E 'EPEt::A 9aiir`,tj? ~~. AM$RU:~E ~dLAtid, ?~I.D, Pat}-.pa DI~'IE IHG r,Er3RTir`EiT ;C`T~.L F'Iil~ t TtJT_YL = _ _ _ . /~_' TT'E !~ ~ _~ TT~~ (i. u °LT_~_ 9'9:3 AMBULA~GE AUL~~iI' ?PPLIE'i -,., _ t1 ~_ . '~~~.~~ _~l, it EGC~ , nib aa4,99 _. ~ 1,~~f..3 ~'?Ir,S: CITY OF OWASSO CAPITAL IMPROVEMEKT:3 ' 4'1'S`~E 1G:5%':5:~ A:P CLAI~l:~ REP~]RT APAP`k !, ~ PACE: l~ # ---~-~----- VEidDCR ---------------- ~;ESCRIPTICI~ --------- -------------------- T ---A~rcc~r~ a ----- ---- FIPE :_:ERVICES --------------------------- --- ti1()`;'i4 IhiEt, ~• (~vAEiE~,r ~~r~'JT~'F~ _ `''I'i!_ !.!]I'l:~:T. '_. FI''E STATIt:i`I 1° ~:35.ni! _~ s i ~E='n?T;itEiT T~JTAL _ _ _ _ -- . ~4 t 4?.~.!1 .~ 4 ..; .g ~ , r. ~s CITY DF OWASSO ^ AMBULA]`ICE SEP.V CAPITAL IMPROVEM~HT 9/lh;'99 ig:.=_,?;`,4 A!P CLAIMS REP+]RT APAPVP. PACE: 1.' _~!] # VE:i~itrR r~E'=C:R I PT i!]?~I Ai~10U:~T ---------- ------------------------- ---------------------- AMBULAKCE ------------------------------ ~4!a?'~1 FIR'~T AMPT1LA'i!,E CE:~TE:' i~EPARTi~lEi'tT T;=iT..L = _ _ _ . REM~'riTHT ttEEIC t]iiE i'-~,::?G$,C;tJ CITY QF OtJAS"q CITY GARA~~E r'r~ ln~,~ y:~.c~ ' - ,~` :Lt~i~=~T+'C P~`t'T Ai AF?JP ~:r~. ~ n~E: 1,. --- ar ------------------------- i II`' --------------------- 'I:T ---- ------------- :-,ya ~,;, _ ~ -ffi',~Es__! ?!~ _ ~,,,•-; ~_ rtTT : , r~~T-rT F*ttr ,'~ - I I' _ F ~ ='T~_ _ _ _ = t ~y/ '?~t~~:9lJ M?LE~~_.. 't~._TEF- ' m - - 1 ~,1'~.~:' ~.°, =4;~~~L~ [+~rrr_r _,FF,nT r~d.pr; FLT:? . _;?'~~; %'~,i~ _~`L '=`~~ fir ~(1T Lr•mr n~+ ,jit'~ L,P'.? - , _ ~~., r,r. ~.-. ~-•~-'`J ~'1 ,~1? ~-' ~?Ii_. t; r~,r.' -"''_1~L~' _~ , :. , .. 7 7Mt•r.•i• ~, - ~ y ~ ,..._~ ! Il I L =; ~_ RE E i~t I idu~- ''-,'I?I~1 - I~ , • ±'~tir', .'--,1 t?.?'~L= ~~(L_~L' '~ L.~~. =~1-'r, -- _ ~~. X41 ~., .. ~~ arm,-~ - - ', j Lj t d ;~i ^' i TL =; 3 ,^ K 4; i t ~ 1 I i=~'~IE T = ~ _ ''„ ~ :; _, _: • ~) i j ~~hi7 :~.Cj ` ~ i ~ ~~L ,~{~~=~T3~u!'.. ~~mTl I~A'~Il f:F Tti,-, JL'TT,• ~ L~ ar i 1 f _ tf ~_~~ ~t+~.~, Wit) i a v ~~ '- a~?:h?~~ LET.LC~: '~~.FE:"~ =H?~'E^ =zFETr '„ . .-,. . 1 ~ y r _ 'kn-.' ^.. _ ------------- iR ti ' - ~ CITY OF OWASSO A/P TRANSFER REPORT ~ VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND 392.50 ^ AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FU 3,821.28 ~ TRANSFERS TOTAL 4,213.78 CITY OF OWASSO ~" PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/04/93 DEPARTMENT Finance 4 416.84 i : i.: iiiyi~;yiiyiyiiyiy:.i~: ~Y?;:4 ti::<:i?... ~'+i:J'vii:' :::i::i::ii:::i::::::: i:.:.::.i:.:::.i::.::.i::.: i:.: i:::':.::.....:: :•:. ~ :::: ::.:........:.: ~ ~ }i:'.ti.}:}'::: v.++wnw.4•.viMV:w.,tv::.4.v,~~JinW.ww... .... . . ...:.: ~ .........:::::~:. .:~: ......... i ~. ~.:..~i':~.~.; :;:. i...:.~:.~~' :: w vvx~ `vx . ~:::::::::::::::. ~ :... ::;..::; ~: ~~: , . . .....v:..}•.~::::::;•n~:::::w: ::.:vi:i:::;•:i{•%:: ~v:: ".:i::.~:e': . .lv....v. •.~v'.nJ:.:,',':n\JQ:Y: Munici al Court [~:\W.CYCk<L4 p :,,~;..A.;.::v:.; .:::.:..:~.:v:~:<;,v.:v~«,v::.>.>:.... ' 1 255.43 s..~:...~.,: <:<~. > . ::~. . Vii` ;;: ~<s~€<€ M~« , Building Maintenance :.... 0.00 k >. :.. Central Dispatch 4 368.12 .: .,.:::~...v:..,.:H.~.k..w......~,..,.r ......... .:::::....:...........:. ,.~ F re ,..... 3.J.; N 4 . i ::». , ,~.,,, ,,, 94 1.45 ~ ~ .:.. .:...... ................::.:......:.;.:.:~;:::.;.::::::::::::: :..............:... ~ 6 ~€~i3 ~1 .~,>~;. .Y~ ........,., ::; ..>., ecreation Center ::::> . . A..~:....,..r::. ' 2 20 7 27 Center conomic Development 0.00 APPROV 09/21/93 Mayor Council Member Council Member i CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 09/04/93 APPROVED: 09/21/93 Mayor Council Member ^ Council Member MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCII. CITY OF OWASSO FROM: JIM McELRATH DIRECTOR, COMMUNITY CENTER AND SENIOR PROGRAM SUBJECT: RENEWAL OF SITE AGREEMENT FOR SENIOR NUTRITION PROGRAM DATE: SEPTEMBER 1, 1993 ~ BACKGROUND The Owasso Senior Nutrition Program will celebrate its first anniversary on October 14. During ' this first year the program has consistently averaged between forty-five and fifty seniors in daily attendance. Based upon my knowledge of the participants I would estimate that these numbers divide fairly evenly into the three major target categories for nutrition programs: those of low income, those with need for socialization, and those with need for a more balanced diet. The program can certainly be judged to be a success in terms of meeting these needs and in its contribution to the cheerful participation of its patrons. An accompanying indirect effect of the Nutrition Program has been the increased use of the Community Center by the Seniors. Many of those who eat and who would formerly have come to the Center only on Wednesdays and Fridays now come every day. Duplicated attendance per week averages over 250 persons, as opposed to an average of 260 to 270 persons per month prior to the inception of the program. In addition the average number of riders on the Senior Citizens Van has risen from about 125 duplicated passengers per month to approximately 400 per month. Much of the success of the Nutrition Program can be attributed directly to the nature of the program itself and its appeal to the targeted populations mentioned above. However, a good portion of its appeal is based upon the experience, knowledge and cheerful demeanor of the Owasso Site Director, Mrs. Perry (Babs) Cline. Mrs. Cline has skillfully and carefully navigated and negotiated the program's way through its foundational year. She is to be commended for her leadership and a job well done. RECOMMENDATION The staff recommends continuation of the Nutrition Program for the coming year, October 1, 1993 through September 30, 1994. It further recommends authorization by the City Council for the Mayor to execute the Site Agreement for this period between the City of Owasso and the Tulsa Community Action Agency, the sponsoring agency of the Tulsa Senior Nutrition Program. ATTACHMENT: Site Agreement for Owasso Senior Nutrition Program MEMORANDUM TO: RODNEY RAY, CITY MANAGER FROM: JIM McELRATH, COMMUNITY CENTER DIRECTOR RE: SENIOR NUTRITION PROGRAM DATE: SEPTEMBER 1, 1993 ~ I am attaching for your consideration the 93-94 Site Agreement for the Senior Nutrition Program with an accompanying memorandum to the City Council. As you will recall from our meeting ' with Paul Shireman, we had some shared concerns about the Nutrition Program that we had talked about addressing via modifications to the Site Agreement. ' I met today with Ron Cates to discuss these concerns, namely, the need for the City to retain the right to use of the Nutrition Site space upon special occasion, the problem of fundraising by ^~, the Nutrition Program, and the method of collection of donations by the Program. Regarding the first two concerns, Mr. Cates pointed out that according to the Site Agreement, we already have the desired control regarding these matters. The Agreement does not specify provision of a particular space, simply "space." This leaves us free to temporarily relocate Nutrition activities if necessary. Second, fundraising, while not prohibited by the Agreement, is neither allowed nor envisioned by it, so it is already within our purview to forbid or control it. Mr. Cates suggested that the final matter concerning the collection of donations might, at this point, be most fruitfully approached in a more conciliatory manner than that engendered by the alteration of the Site Agreement. His suggestion was that we mention in an accompanying letter our concerns about the method of collections. This would call attention to what probably is very likely a problem throughout the Nutrition Program. It would give them a chance to deal with this problem and, perhaps, if necessary, even alter the general Site Agreement. I believe that there is wisdom in Mr. Cates' suggestions and would recommend that we follow them. To that end, I am attaching the Site Agreement unaltered, with the recommendation that we present it as is to the Mayor and Council for their consideration. I am also attaching a draft copy of a letter that I propose to send to Mr. Bruce Niemi to accompany the Site Agreement when we send it to TCCA. Please give me your thoughts and suggestions regarding it. ATTACHMENTS: 1) Owasso Nutrition Program Site Agreement and Accompanying Memorandum to Mayor and Council 2) Draft copy of letter to Mr. Bruce Niemi 1 1 TULSA COMMUNITY ACTION AGENCY, INC. TULSA SENIOR NUTRITION PROGRAM SITE AGREE~NENT ~ SITE NAME: Owasso LOCATION: 315 South Cedar Owasso. Ok 74055 Tulsa Community Action Agency, Inc. (TCAA) and Sit}r of Owasso (Site Sponsor) enter into the following agreement for the project year beginning October 1 1993 and ending September 30. 1994. TCAA AGREES TO: ~ ~ 1) Provide a paid staff member 3~hours per week to operate the Nutrition Program. Employment of new staff will be the responsibility of the Nutrition Program, however, input from the Site Sponsor would be considered. 2) Provide sufficient training, supervision, and consultation to ensure that quality nutrition services are to be provided to participants. ~ 3) Provide General Liability Insurance coverage for the time period and area occupied by the program. 4) Provide necessary supplies, equipment, and prepared meals to serve~Q ' Congregate Meals weekdays and Q Home Delivery Meals weekdays for a total of ~Q meals. 5) Provide Nutrition Education to Congregate and Home Delivery participants. ~ Facilitate Transportation, Recreation and Senior Citizen Information programs to participants, within limits possible at the location. 6) Provide "light" janitorial duties such as sweeping ahd emptying trash. THE SITE SPONSOR AGREES 1'O: 1) Provide space at no cost to participants for service of ~ Congregate and Home Delivery meals on weekdays, 52 weeks per year, with the exception of mutually agreed upon holidays. 2) Permit use of this space for a minimum of four hours each day the program operates. 3) Pay all utilities without recourse to nutrition participants or Tulsa Senior Nutrition Program. 4) Provide general janitorial care of the building such as cleaning bathrooms, trash and trash pickup, and heavy floor cleanup and care. IT IS MUTUALLY AGREED THAT: ,. 1) Either party may terminate this agreement by providing the other party thirty days written notice. 2) Implementation of this agreement is dependent on mutual availability of funding. ~ 3) All equipment purchased by the program for use at the facility remains the property of the Tulsa Senior Nutrition Program. TCAA SITE SPONSOR ~ By' By: Authorized ~ atu Authorized Signature ' 531 F 36th Street North_ Tulsa. OK 74106 Address Address September 1, 1993 Mr. Bruce Niemi, Acting Director Tulsa Community Action Agency 531 E. 36th St. N ' Tulsa, OK 74106 ~ Dear Mr. Niemi, Enclosed please find an original copy of the Owasso Senior Nutrition Site Agreement, signed by Mr. Robert Randolph, Mayor of the City of Owasso. Please receive it as an indication of our overall pleasure with the success of our first year as a Site Sponsor for the Tulsa Senior Nutrition Program. As you can see from the enclosed copy of the Accompanying Memorandum to the City Council of Owasso, we believe that the addition of the program has greatly enhanced our ability to serve the senior population of the Owasso area. Although we are very pleased with the program, we have a couple of items of concern. First, there is a change in the Site Agreement from last year to this in regards to the number of hours per week that a paid staff person is provided to operate the program. Although we do not doubt that our Site Director may well work 35 hours per week, a word of explanation would be appreciated as to why there is such a large jump from 20 hours to 35. Also, although we are certainly laypersons when it comes to the administration of a nutrition ' program, we do have some questions about the manner in which donations for meals are collected by the local nutrition sites. It appears to us, both here and in other sites we have visited, that what are referred to as "donations" are actually treated more in the manner of "payments" for the meals. Many, if not most, of the seniors seem to regard "their $.75" as payment due. Perhaps, something could be done in regards to the way in which the ' collections are made that would alleviate or at least reduce this perception. If so, it would have the effect of both encouraging those with means to give more than the minimal $.75 and also ensuring that those who might not be able to afford even that amount not be kept away ~ due to embarrassment because of inability to donate. We have in the past and intend again to discuss this matter with Mrs. Cline. We understand that the way she deals with this area of the program is quite common if not universal ~' throughout the Tulsa Nutrition system, so we certainly do not fault her for it. However, we would hope that in Owasso and elsewhere discussion might be fostered and guidelines issued ' that would better contribute toward the goal of the program both to reach the maximum number of participants and to encourage the greatest amount of monetary support from those ~ with ability to donate. A word of thanks is certainly due for the provision of Mrs. Cline as our Site Director. Babs is a wonderful person who greatly contributes to the success of the Owasso program. We feel we are privileged to have such an enthusiastic and generous-spirited person to help us in our attempt to better serve the citizens of Owasso and the surrounding area. Finally, thank you to you and the rest of the TCCA board for the time you give to work with ' this and the other programs you oversee. We appreciate your efforts! We know that these last few months have not been easy ones, and we applaud you in your struggles to provide better oversight for this and other areas under your care. Sincerely, Jim McElrath, Director Owasso Senior Program ~ MEMOR;.ANDUM TO: HONORABLE MAYOR AND CITY COUNCIL ~ CITY OF OWASSO FROM: ROHM MUNN, ENGINEERING TECH1vICIAN SUBJECT: ACCEPTANCE OF WATER AND WASTEWATER Il~IPROVEMEI~ITS CONSTRUCTED BY RAM PLAZA DATE: September 15,1993 BACKGROUND: Ram Plaza PUD 11 is a 9.24 acre tract located at the northwest corner of 86th Street North and 129th East Avenue. The final plat and covenants for Ram Plaza were approved by City Council at the June 15,1993 Council Meeting. Modifications were made on the plat and covenants and brought before the City Council on August 17,1993 for approval. The City Council review the modifications and approved them as submitted. Construction began shortly thereafter on the water and wastewater lines for Ram Plaza. They are now complete and have been inspected, tested, and approved by the necessary departments. All construction has meet the standards set forth by the City. RECONINIENDATION: The staff recommends Council acceptance of the water and wastewater improvements constructed by Ram Plaza. ENCLOSURE: 1. Memorandum from Project Inspector. 2. Copy of water test. MEMORANDUM TO: Rohn Munn, Project Manager t FROM: She 1 Du ', ry ggan, Project Inspector DATE: September 8, 1993 SIIBJECT: Ram Plaza Sanitary Sewer Inspection September 8, 1993, Ram Plaza Sewer S stem `~ There was no infiltration in manholes. passed the Mandrel test. 1 1 :.~_.~.._;_-::.:-.::~-<:.'-~-> :::...::.:..:.. BACTERIOLOGICAL. ww'1'~rc .u~~,,.,~.~_.. _ _ - - -- - .: ~ / LOCATION (CITY) .- f~• ~ i1S ~~ ~-DDRESS (CITY) ,~c~7= •- ~-~ {~~l-~~~ ~ - o. SAMPLE SITE ~/=7 ~~ ~~ -GOOF NO.~ COLLECTOR'S NAME "~-?/' ~ a-r~• l DATE OF SAMPLING ~ TIME OF SA.MPLING~ L . (24 HOUR C OCR; --- ~` TYPE OF SAMPLE (CHECK ONE) DISTRIBUTION r_ CHECK (RETA.T{E) STORAGE TANK OTHER ~ LINE TEST -~ SPECIFY /p~r~ FREE CHLORINE RESIDUAL -~ * ye ! * !r f * : * * f f * * * f * t ~ * ~ * : RECEIVED BY: DATE & TIME RECEIVED ~ '~•~~ ~y~~ { t * * * * * * : * * * * * * * * : * * f ~ : : ~ TEST: TOTAL COLIFORM -MEMBRANE FILTER ~' LAB NO . DnATE SET UP 9- q - ~! 3 ~' RESULTS • /l/7 a i //k.S Y/~Bu/t .r ANALYST : /~/}S / COMMENTS : > U} v 2v~t _~~~ ~~ Cc~~iti /1~ ~e s,`~iccG-( resulJ~c Qs yew Su,v ~~ ce 77,fe ~u`e ~t1 ~i'~Ve ~f w~y /, C 3 1?/86 `MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: ROHM MUNN, ENGINEERING TECHNICIAN SUBJECT: ACCEPTANCE OF STREETS, WATER AND WASTEWATER IlVIPROVEMENTS CONSTRUCTED DOUBLE OAKS III DATE: September 15,1993 BACKGROUND: The final plat for Double Oaks III was approved by the City Council on June 1,1993. The Oklahoma State Department of Health approved the construction plans for Double Oaks III on June 16,1993. The Oklahoma State Department of Health issued two permits, one for the water lines (Permit No. WL000072930396, PWSID No. 3007218), the other for the sanitary sewer lines (Permit No. SL000072930395, 5-21310), for construction. The water lines were inspected by staff during the construction, and the staff conducted the appropriate testing. The construction of the sanitary sewer was inspected by the staff along with monitoring the contractor pulling the mandrel through all sanitary lines for alignment. The construction of the lines, materials used and testing has met and/or exceeded the design standards of the City of Owasso. The streets and storm sewer system for the above mentioned addition are in the ground and all current conflicts or concerns have been addressed and are being repaired as of this date. The inspection of the material and methods used are in accordance with the City's standards and are acceptable. The necessary bonds are in place and on file. RECOMMENDATION: The staff recommends Council acceptance of the streets, water and wastewater improvements constructed by Double Oaks III. ENCLOSURE: 1. Memorandum from Project Inspector. 2. Copy of water test. ~e~C'1'EKtULUl,1l:At, wlit.t. AI~ALJJIJ LOCATION (CITY) ~~~ f i~~S„S~~ _ ADDRESS (CITY) r '~ .~~. SAMPLE S ITE ~ ~ ~ls cam- CODE N ( AD R S S) , COLLECTOR'S NAME~:G~_~j~~y~.--_i ~ _" _ r- DATE OF SA,~iPLING ~~7~ TIME OF SAMPLING~~~o _ (2~ HOUR C CC-; TYPE OF SAMPLE (CHECK ONE) DISTRIBUTION i STORAGE TANK LINE TEST CHECK (RETA_KE) -_ - OTHE R SCPECIFY ,t~~f~..~ FREE CHLORINE RESIDUAL ~ MG/L RECEIVED BY: ~ ' DATE & TIME RECEIVED I ~ '~~ /y~ : : * * * # ye : !e * vt i * ~k t t * it f t : : : : TEST: TOTAL COLIFORM -MEMBRANE FILTER LAB NO. DATE SET UP q-~- (3 ~ RESULTS : /(~d CO ~ ~ /iyr,S P/ESG~ ANALYST: / /' / / - -_ - COMME NTS : > Zb0 l2~R-taG~,7a/vrl ~.,l~rl~ ~~ ~~C.aSQ ~~~cclu.~P ~, _ ClZ des%d,~l e~s~, s ~,~ /~//G~ s~~.`~col//e. Qs _ dPv ~~~P SN.v,~ .LJ~I~v ~Ce Ui`eC~(~v~ T~,,,~4 /, ~`l3 . 12/86 -- .-- .: - ~- $?.(.:'lEKjULUl=1C:AL wy-1~~.-c tU~ML1JiJ - . CITY ~.1.~ i r ~ ~~ ~-~` 7~f1Sfo fi ~ ` ADDRESS (CITY) ~, , ' ' ~,, r C~~la•~ SAMPLE SITE Oc~ G.4.~~s ~ CODE NO ( D RESS~) ~ :OLLECTOR' S NAME' /c/'~~J.,,,.~d~~~~~ " - -'may-~--- ~~ DATE OF SA,~iPLZNG °~ r~ TIME OF SA1~°;::~~ZNG /~ (2~ HOUR C OCt; ;:: TYPE OF SAMPLE (CHECK ONE} DISTRIBUTION CHECK (RETA_~{E) STORAGE TANK OTHER SPECIFY ~~f~ LINE' TEST _~ _ FREE CHLORINE RESIDUAL MG/L t ~ : * * t * : * * * t * * t * * * # * * t RECEIVED BY: G /~ DATE & TIME RECEIVED / ' ~ ' 7 ~~~ : ~ .~ * * * * * : * y~ * ~~ ,r s : : : f * s : : TEST: TOTAL COLIFORM -MEMBRANE FILTER ATE SET UP ~' `I' I ~ LAB NO .D J ~ ~ ~ i,uS CJ~12 RESULTS : /~~~ ~ ANALYST: COMMENTS : > zoo tia~ - C~lr~ ~~ ~ ~~~~~ f~clu.d~e ,~ C/z yes ~ua(YeS~ l~s w ~ ~ ~ s~ l e S~~ e Sti~ e Cycvi~c~ ~e G~,~it,e O 4 S ~ ~v 12/86 ~f MEMORANDUM ,.r, TO: Rohn Munn, Project Manager FROM: Sheryl Duggan, Project Inspector DATE: September 8, 1993 SIIBJECT: Double Oaks III Sanitary Sewer Inspection All sewer lines have passed the Mandrel test as of September 3, 1993. The following is a list of repairs or alterations that need to be made at the manholes: Manhole #1 - cut out needs to be made in 12" pipe Manhole #2 - manhole appears to be low Manhole #3 - may be low, check after final grade, check for infiltration Manhole #4 - manhole is low Manhole #6 - infiltration Manhole #7 - infiltration Manhole #8 - infiltration Manhole #12 - infiltration Please recheck all manholes after final grade to make sure they are not below grade. Alter any manhole that is below grade. No lot owner shall plant any trees or shrubbery in dedicated utility easements or rights-of--way which would potentially endanger, threaten, or harm any utilities located within said easements or rights-of--way. If it is determined by the municipality that any trees or shrubbery located within said easements or rights-of--way are damaging or endangering utilities in said easements or rights-of--way, the city shall have the right to remove said trees or shrubbery upon five (5) days notice thereof at the lot owner's expense, or within such time the lot owner may remove same. MEMORANDUM ' TO: THE HOiVTORABLE IViAYOR AND COUNCII, CITY OF OWASSO FROM: TIl~iOTHY ROONEY, CITY PLANNF~i t SUBJECT: FINAL PLAT - BARRINGTON POINT I, II, AND III DATE: September 17, 1993 1 ~ BACKGROUND: The Owasso Planning Commission reviewed the preliminary plat for Barrington Point at its June 15, 1993 meeting. At that meeting, the Owasso Planning Commission unanimously ~ recommended approval of the preliminary plat for Barrington Point subject to the conditions of the Technical Advisory Committee being met prior to final plat submittal. A copy of the staff memorandum from Barrington Point's preliminary plat review is enclosed for your information. The developer, Mr. Kourtis, had requested prior to the September 16, 1993 Planning 1~ Commission meeting that the area contained within the Barrington Point preliminary plat be platted in three separate phases. Contained within your packet are plats for Barrington Point, Barrington Point II, and Barrington Point III. .~ The final plats for Barrington Point were presented to the Technical Advisory Committee at its August 4, 1993 meeting. At that time, several changes requiring additional easements were recommended by the Technical Advisory Committee. All the plats included within your packet contain these changes. The Engineering Department has reviewed the submitted construction plans and detailed drainage report. The review of the construction plans yielded several minor corrections being requested by the department. A copy of these changes in enclosed within you packet for your information and review. However, these changes should not be viewed as major by any means, or changes which would require this project from being approved. Several small changes were also required to be made to the drainage report in effort to make it more explanatory. The Owasso Planning Commission reviewed the final plats for Barrington Point I, II, and III, as well as their covenants, at its September 16, 1993 meeting and unanimously recommended approval of the final plats. RECOMMENDATION: Based upon the review by the Technical Advisory Committee, the Engineering staff, and the • Owasso Planning Commission, staff recommends approval of the final plats for Barrington Point, Banington Point II, and Barrington Point III, providing all minor corrections are made to the construction plans prior to any construction occurring. ENCLOSURE: 1. Final Plats for Barrington Point I, II, and III. 1. Staff memo from Barrington Point preliminary plat review. 2. Engineering Department requested corrections. ~MORANDVM TO: THE OW2~.SS0 PLAlViYiNG CO~ivIISSION FROM: TIMOTHY ROON'EY, CITY PLAiNNER SUBJECT: PRELL~ILtiARY PLAT - BARR,LV-GTOti POLV'T DATE: June 7, 1993 B?~CKGROL~-D: The City of Owasso initially received a preliminary plat for Barrincton Point in l~iay for review at the Technical Advisory Committee and Planninc Commission meetings. Due to several "chances" recommended at the TAC meeting and due to staff's recommendation of the developer providing access to unsubdivided land to tape east, s`aff recommended that I~Sr. Kourtis resubmit the preliminary plat for Barrncton Point in order to address these concerns and to allow the Planning Commission to view both Barrington Point and Windsor Lake III together as they ere abutting properties. T'ne enclosed preliminary plat has addressed those chances previously recommended by staff. At the June 2, 1993 TAC me~tirc, the Ba.:incton Point preliminary plat was reviewed again. i Sze followinc commentsireco:nmendations are a direct result of that meetinc: PLAT 1. Al rear, back to back easements a minimum of I ? feet. 2. Provide an access easement to cover a 38 loot radius cul-de-sac (pavement type to be the sarne as remainder of scoot}. 3. Provide an 8 inch PVC conduit at the enhance to the subdivision from 129th E. Avenue. ~. Provide a 3 inch PVC conduit across N. 130th E. avenue, from Lot 3 of Block 2 to Lot 8 of Block 3. ~. Provide a ~ inch PVC conduit across N. 133rd E. Avenue, from Lot 8, B1oc'_{ 4 to Lot II, Bloc'.{ 5. b. Add ; .~ toot e: se:ner.ts rorh and south of t:;e grope.-rv line shed by Lots S a.*~d 9 or Blocs '~-. 7. Biiminz:e Lots I9 t+`c_ou=z 23 or Bloclt 2 ~s u ese hati•e been dote:-;:nod to be needed by %.~ rt f~Q:n»~ t1yC~ eta 1 .a~ t.;.. P:ojz..~ E `.LL..... ror dra: ~., d ".nt.on ar~ . s. ~.dd a Iicnits o: no access to ror:n aid SO~~t:7 side or ent^.• :oad. 9. Street names to confa®a to staff copy, ~ 10. If "Drainage Detention Area' is to be ntdued as 'park Area' it needs to be designated as such on the plat. 1. Item No. 4, reference to homeowners Association should be changed to "B~ngton Point Association' rather than 'Windsor Lake Association.' 2. Item No. 15, 'IIectric, Telephone, Cable Television Service' nerds to be changed to ~ conform with that of recently recorded subdivision plats. Construction plans were on~inally submitted and reviewed by staff for the first submittal. Adjustments to these plans will need to be made and, a copy of these plans are available in my office for review at any time. In addition, the construction plans for Barrington Point will be available at the meeting for any review, RE C O?~L1~i~'D ~ TIO ~': Based upon the review by Lhe Technical Advisory Committer, staff recommends approval of the preliminary plat for Barrington Point conditioned upon the above changes being made prior to ' final plat submittal. E~YCLOSL~2E: 1. Barrington Point Preliminary plat 2. Barrington Point Covenants w BARRINGTON POINT PHASE I ^ 1. Sheets 1,2,4,6,8 need to reflect plat with regards to all easements. Also "Detantion" is misspelled. Sheet 3 - Need to state and show what is to happen to end of cul-de-sac (station 60 to 61, etc.) 2. 3. Sheet 4 - Drainage arrows going the wrong way according to street profile for entry road off of 129th E Avenue. Drainage structures ne°.,d to be dimensioned with regards to easements and property lines. Drainage structure near cul-de-sac is shown outside of easement. i Structure Al needs to indicate what degree are wing walls Structure indicated as existing coming from W.L. III that ties to structure in cul-de-sac needs easement shown and state easement as being by separate instrument etc. 4. Sheet 5 - Need fill shown on profiles. Need TC shown for all inlets. Need statement as to what will happen at end of Phase I on Line C if Phase II is not built. No ABS pipe shall cross roadways. 5. Sheet 6 - Need waterline along 129th shown. Show type of tie-on to existing waterline on 129th. Show valves on main lines throughout Phase I. Show tees at all intersection. Show waterline dimension to curbline or r/w line throughout Phase I. Plug all lines at end of Phase I. If tie-on to W.L. III is there, plug ^ 6. Sheet 7 - Line C needs word separation. 7. 8. 9. 10. 11. 12. Sheet 8 - Show relationship to property line of all sanitary sewer 11nes - -_ - _ _ ~ ., Show dimensions of how far manholes and lampholes extend into lots. ~! Sheet 9 - Lampholes are to be 100 feet (+ or -); therefore, Line C, G, T need to , add manhole instead of Lamphole. .A Line K shows manhole to manhole length of 331.05; this is too long, A needs to be at 300. NO STANDARDS SHOWN WARRINGTON POINT PHASE II & III On drainage plans, indicate what to do with structures that will tie to future phases if those phases are built immediately after said phase. On water plans show fill areas, use tees at all intersections, plugs at end of phase line. Dimension all lines to property line, etc. On sanitary sewer plans show dimension and extensions of all lines and manholes, lampholes, etc. All lalnpholes over 100 feet shall be changed to manholes. Check to make sure all manholes to manholes are not longer than 300 feet. r- ~. ~o~~ TO: THE HONORABLE MAYOR AND COUNCIL CI'TI' OF OWASSO FROM: TIMOTHY ROONEY, CITY PLANN]EIt SUBJECT: FINAL PLAT -WINDSOR LAKE II ERTENDED DATE: September 17, 1993 BACKGROUND• ' The Owasso Planning Commission reviewed and approved the final plat for Windsor Lake II at its May 20, 1993 meeting. At that meeting, the developers of Windsor Lake II requested that four (4) lots in the southwest portion of the subdivision be removed from that plat to be added to either a future subdivision or recorded separately at a later time. Apparently, construction problems existed with the proposed roads abutting these lots. ' Since that time, all construction problems have been resolved. The developers are requesting these lots be platted now as they are buildable and/or sellable lots. All easements shown on the enclosed plat, as you may recall, were recorded by separate instrument so that none of the ' construction plans from Windsor Lake II would need adjustment. There have been no changes to these easements. Staff did, however, have one recommended correction to the plat submitted. On Lot 1 of Block 1 and Lot 1 of Block 3, the building lines are shown as 30' B/L and 15' B/L. The two building ~ lines shown as 15 feet should be changed to 25 feet in order to remain consistent with future development to the west of Windsor Lake II Extended. All improvements have been completed by the developers and inspected by the Engineering department. The Owasso Planning Commission unanimously recommended approval of the Windsor Lake II Extended final plat at its September 16, 1993 meeting, including staff s recommended change in two building lines from 15 feet to 25 feet. RECOtiIVIENDATION• Staff and the Owasso Planning Commission are recommending approval of the final plat of ' Windsor Lake II Extended providing that the two building lines shown at 15 feet be changed to 25 feet. ENCLOSURE: 1. Final Plat and Covenants of Windsor Lake II Extended.