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Home My WebLink About1993.08.17_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: August 17, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, August 13, 1993. Marcia outwell, Councii Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of August 3, 1993 Regular Meeting Attachment #4 Owasso Public Works Authority August 17, 1993 Page 2 5. Request Approval of Claims Attachment #5 6. Consideratio n and Appropriate Action Relating to a Request to Award a Contract for the , Purchase of Residential Refuse Containers (Carts). ' Ms Krantz Attachment #6 Staff has completed the bidding process, reviewed the bids received, and will recommend , a contract be awarded to Williams Refuse Company, Owasso, Oklahoma for a one year period beginning July 1, 1993 to supply residential refuse containers consistent with bid specifications, at a cost of $59.00 per cart; and for Trustee authorization for the payment of $5900 for the purchase of an initial order of 100 carts. 7. Report from OPWA Manager 8. Report from OPWA Attorney Owasso Public Works Authority August 17, 1993 Page 3 9. Unfinished Business 10. New Business 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING ' Tuesday, August 3, 1993 The Owasso Public Works Authority met in regular session on Tuesday, August 3, 1993 in the ' Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, July 30, 1993. ' ITEM 1: CALL TO ORDER Chairman Randolph called the meeting to order at 7:30 p.m. ITEM 2: FLAG SALUTE ' The flag salute was held during the City Council meeting preceding this meeting. ITEM 3: ROLL CALL ' PRESENT ABSENT ' Bob Randolph, Chair John Phillips, Vice Chair Mary Lou Barnhouse, Trustee ' Charles Burris, Trustee Rex Bowen, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF JULY 20, 1993 REGULAR MEETING. John Phillips moved to approve the minutes as written, by reference hereto; seconded by Rex Bowen. AYE: Phillips, Bowen, Barnhouse, Burris, Randolph NAY: None Motion carried 5 -0. Owasso Public Works Authority ITEM 5: REOUEST APPROVAL OF THE CLAIMS August 3, 1993 John Phillips moved, seconded by Mary Lou Barnhouse, to approve the following claims as submitted: (1) OPWA Fund $165,514.62; (2) OWRB Loan Fund $31,159.40; (3) Interfund Transfers $31,884.16; and (4) Payroll $22,328.96. AYE: Phillips, Barnhouse, Burris, Bowen, Randolph NAY: None Motion carried 5 -0. ITEM 6: REPORT FROM OPWA MANAGER No report. ITEM 7: REPORT FROM OPWA ATTORNEY No report. ITEM 8: UNFINISHED BUSINESS None ITEM 9: NEW BUSINESS None ITEM 10: ADJOURNMENT Charles Burris moved, seconded by Mary Lou Barnhouse to adjourn. AYE: Burris, Barnhouse, Bowen, Burris, Randolph NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:32 p.m. Marcia Boutwell, Recording Secretary 2 Bob Randolph, Chairperson � I I I I I I I I I CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 81/13/93 8 :55 :11 A/P CLAIMS REPORT APAPVP. PAGE: PO # VENDOR DESCRIPTION AMOUNT ----- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 940095 DEPT OF ENVIRONMENTAL QUA SOLID WASTE MHGMT DEPARTMENT TOTAL =___) WATER ------------------------ - - - - -- 940124 MCCAW COMMUNICATIONS 940200 BRAD SPARKMAN 940201 LOYD LEACH 940202 MICHAEL MILLER 940227 TYRONE DINKINS 940339 KIMBALL ACE HARDWARE 940340 CIHTAS CORP. 940359 WATER SYSTEMS SUPPLY 940364 WATER PRODUCTS INC 940378 WATER PRODUCTS INC 940396 CITY GARAGE 940397 CITY GARAGE DEPARTMENT TOTAL =___) WASTEWATER ------------------------ - - - - -- PAGER RENTAL METER READER METER READER METER READER METER. READER SUPPLIES UNIFORM CLEAN /RENT SUPPLIES SUPPLIES SUPPLIES FUEL PARTS 940054 DEPARTMENT TOTAL SUPPLIES ' OPWA ADMINISTPATION ------------------------------ MCCAW COMMUNICATIONS OWA: ==SO LUMBER CO PAGER RENTAL SUPPLIES X40191 SOUTH8IDE MOWERS PART. ^ -, 940115 RONALD D CATES RETAINER I 940319 940330 OFFICE DEPOT CARD PLAN SUBURBAN OFFICE SUPPLY SUPPLIES SUPFLIEC TESTING 940343 TREASURER PETTY CASH REIMB PETTY CASH DEPARTMENT TOTAL =___) WATER ------------------------ - - - - -- 940124 MCCAW COMMUNICATIONS 940200 BRAD SPARKMAN 940201 LOYD LEACH 940202 MICHAEL MILLER 940227 TYRONE DINKINS 940339 KIMBALL ACE HARDWARE 940340 CIHTAS CORP. 940359 WATER SYSTEMS SUPPLY 940364 WATER PRODUCTS INC 940378 WATER PRODUCTS INC 940396 CITY GARAGE 940397 CITY GARAGE DEPARTMENT TOTAL =___) WASTEWATER ------------------------ - - - - -- PAGER RENTAL METER READER METER READER METER READER METER. READER SUPPLIES UNIFORM CLEAN /RENT SUPPLIES SUPPLIES SUPPLIES FUEL PARTS 532.17 5"32.17 700.00 148.37 11.55 50.90 910.92 2 "2.45 153.00 109.35 11.05 171.45 48.43 96.20 428.30 750.00 2,693.44 147.11 2 ^G�vG 5 , 21.;5 "30.71 44.90 61 . 4 40.00 160.00 270.35 149.59 0 940054 LOCKE WHOLESALE ELEC SUPPLIES ' 9401214 940162 MCCAW COMMUNICATIONS OWA: ==SO LUMBER CO PAGER RENTAL SUPPLIES X40191 SOUTH8IDE MOWERS PART. ^ -, 940331 WASTE MANAGEMENT OF OKLA SLUDGE DISPOSAL ' 94033-6 MET -LAB TESTING SERVICES TESTING 940337 CINTAS CORP. UNIFORM CLEAN /REHT 940333 KIMBALL ACE HARDWARE SUPFLIE'3 532.17 5"32.17 700.00 148.37 11.55 50.90 910.92 2 "2.45 153.00 109.35 11.05 171.45 48.43 96.20 428.30 750.00 2,693.44 147.11 2 ^G�vG 5 , 21.;5 "30.71 44.90 61 . 4 40.00 160.00 270.35 149.59 0 CITY OF OWASSO OWASSO PUBLIC WORKS AUTHORITY 8/13/93 8:55:11 A/P CLAIMS REPORT APAPVR. PAGE: PO # VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------- - - - - -- ------- - - - - -- 940341 FHC, INC. BIOMONITORING REVIEW 997.50 940343 TREASURER PETTY CASH REIMB PETTY CASH 14.46 940361 BOWERS OIL CO. FUEL 343.88 940363 SUBURBAN OFFICE SUPPLY SUPPLIES 29.61 940367 MAXWELL OIL CORP OIL 59.60 940371 WASTE MANAGEMENT OF OKLA SLUDGE DISPOSAL 80.00 940378 WATER PRODUCTS INC SUPPLIES 31.20 940395 CITY GARAGE FUEL 225.33 940397 CITY GARAGE PARTS 373.43 DEPARTMENT TOTAL = = = => 31023.53 REFUSE COLLECTIONS ------------------------ - - - - -- 940084 KIMBALL ACE HARDWARE SUPPLIES 79.37 940396 CITY GARAGE FUEL 351.10 940397 CITY GARAGE PARTS 624.01 DEPARTMENT TOTAL =___ 1,054.98 RECYCLE CENTER. ------------------------ - - - - -- 940283 MELISSA COSHATT RECYCLE SURVEY 160.00 940395 CITY GARAGE FUEL 74.41 DEPARTMENT TOTAL = = = ='1 234.41 FUND TOTAL -0 10,777,77 9 CITY OF OWASSO OPWA CAPITAL IMPROVEMENT FUND 8/13193 8:55:11 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------------- - - - - -- ------------------- - - - - -- ------- - - - - -- * NO DEPARTMENT MASTER FOUND * ------------------------ - - - - -- 94036 FHC, INC. DEPARTMENT TOTAL FUND TOTAL = = = =3 ENGINEERING SERVICES 7,3 1.50 ',312.50 7,312.50 10 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 08/07/93 DEPARTMENT AMOUNT :�ti i ? }: �: +: ? ;•'rr- v- •}:•,v,5:: rv}U}.i'F�'��:3:4:•:ri:: is ?: }iiiiv �i:::} :.y'3'��i' vw. - :vii } }: }};• }; } {:':::: n ?: Water 2,976.86 8?t Refuse 3,513.50 }}v }y.^+. ?{{�>: x;.m,,.w:} . ,.:;xcx ;w;ck�r,.x ;xv`: }�:yti:'::" ^: •:m;,m;:Fi:`r ?;iy,.;?:; }:;sanx: }R:..:........ y.....v . ,...v....w;: y:•}i <. y;::...{;� { :•.;;::::. }Y: ? }:• } }: ?: r1vv ?• }:• } } } }:: v :::::: ........ ......... �j .. �,::. ? } v: vy k:: • t4.: .; }}:•}:•}:•}}: n} n'?•}:{. y};r.. jv:•}' • }:• }:• }i }i::i::•:ii: ?�:ti�r: +•i }i: ' A:��' '• �� }. � v. JiC• iiHi1R` h�000�4fiU:{-0 ��WGi++• rv% iY% iCy• KVi' fi: vNil:: it> F .'kOiri%: }vi:475 "'� } %wiw+vii}: ... vw:.w.•.,:?•v,^; C:. v.:x?rnY,•}v,.vey,w ? {?:•::.•:.: .^. M:: \; ?{}w, ,{ {Jkv:•Y KH.Y.�•�^i k�iir ?.•:il:}}:�06}y'{MiN.+ #A:?tiM; y'N,A +; 't ACOY?.?.;.: rtitirtix•}} :?.•?,.?. %{ ?{}y: ?h:•YF,.•: ?4:{; \; :, w.;. f. b• }'.i:QhtRy2�9s2`e'id}'WYd•�•}yq ..., ...:.:..:.,}..y ... Y:?•.; .}.:::.::.,•scJ;�,..:$..c{•.... %.;:. ?..' �'fDtG}�'4•k7)i.... tit.•. '.,+}'�+ent•Ci.�'n�,,.::::::`.. APPROVED: 08/17/93 Chairman 1 Trustee ' Trustee ' 1 AIMoxnxnuM TO: CHAIRMAN AND TRUSTEES ' OWASSO PUBLIC WORKS AUTHORITY FROM: JO ELLEN KRANTZ, ACTING PUBLIC WORKS DIRECTOR SUBJECT: REQUEST TO AWARD CONTRACT FOR GREEN RESIDENTIAL, ' REFUSE COLLECTION CONTAINERS AND AUTHORIZATION TO ORDER 100 SUCH UNITS. DATE: AUGUST 10, 1993 BACKGROUND Annually, the OPWA solicits bids for the purchases of green refuse carts for use in the residential refuse collection system. The plastic cart collection system has proven to be successful and cost effective by providing a uniform container that is sturdy, easily ' identifiable and is compatible with the city's one -man per route side - loading refuse vehicle system. Through the bid process, the city has been able to obtain a consistent price per cart/unit and maintain a supply of carts for replacement needs as well as to supply new customers. Even though the bid specifications provide for a "per cart" bid, we anticipate orders will be placed for a minimum of 100 units at a time. The proposed contract, as recommended ' below, guarantees a fixed price for FY 93 -94 regardless of the number of carts ordered. Thus the staff will not have to seek Council approval for the purchase of carts until the next fiscal year. Please note, however, payment for a bulk purchase must be approved by the ' council. Following the publication of the bid notice, during two consecutive weeks, the following . companies were mailed the bid packet: Dan Hill & Associates (a/k/a Total Truck & Trailer Equipment) Sanitary Systems Manufacturing Solid Waste Equipment, Inc. Water Products of Oklahoma ' Williams Refuse Company t OPWA ' AUGUST 11, 1993 POLYCARTS ' Two bid packets were submitted by the deadline (5:00 p.m., August 9) for consideration: ' Dan Hill and Associates (a/k/a Total Truck & Trailer Equipment) ' product: ZarnCart $50.40 /cart Williams Refuse Equipment product: Poly -Kart $59.00 /cart The cart specifications are attached for your review. After analyzing the bids received, it was determined that the ZarnCart does not meet specification #4 "The tub of the cart shall be constructed in such a manner that the tub bottom will be a minimum of six (6) inches above the ground and protected." This is vital to the longevity of the container and therefore a necessary element within the bid. The Dan Hill and Assoc. bid was, as a result of this specification requirement, rejected. RECOMMENDATION Staff recommends Trustee award of the residential refuse collection container contract to Williams Refuse Equipment, Inc. with a unit price of $59 per cart throughout the term of the fiscal year. The staff also requests council approval of an initial order of 100 green poly - karts at a total cost of $5900. ATTACHMENTS Sample bid packet Tabulation sheet product information sheets JK /council /081193 . crt NOTICE 1 Bids will be received by the City of Owasso /Owasso Public Works Authority at the office of the Owasso Public Works Director, City Hall, 207 South Cedar, P.O. Box 180, Owasso, Oklahoma 74055 until 5:00 p.m. on the 9th day of August, 1993 for the furnishing of: a unit price fer green, ninety (90) gallon polycarts to be used in the residential refuse collection program. ' This is intended to solicit bids for unit prices for the sought polycarts to meet the requirements of the City of Owasso /Owasso Public Works Authority for fiscal year 1993 -94. 1I � I All bids must be made on the supplied form. All blank spaces for quoted prices must be filled in, in ink or typewritten, and bid form must be fully completed and executed when submitted. The Owasso Public Works Authority may waive any informalities or minor defects or reject any and all bids. Any bid received after the time and date specified shall not be considered. No bid may be withdrawn within sixty (60) days after the actual date of receipt by the office of the Public Works Director. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the city and the supplier. Specifications may be obtained by contacting; the office of the Owasso Public Works Director 301 South Cedar (272 -4959) or by written request to P.O. Box 180, Owasso, OK 74055. A Director POLY -CART SPECIFICATIONS - r 1. The Owasso Public Works Authority is soliciting a unit price quote for a minimum size of ninety (90) gallon, green in color. It is anticipated that such polycarts will be ordered i in one hundred (100) unit quantities. 2. "City of Owasso" text to be embedded in the cart lid and an identification serial number to be stamped into cart body. 3. The tub of the cart shall be constructed of a high molecular, ultra violet stabilized polyethylene. 4. The tub of the cart shall be constructed in such a manner that the tub bottom will be a minimum of six (6) inches above ground and protected. 5. Support frames and lift bars shall be constructed of 16 gauge galvanized steel (minimum) and all tub stress points supported by steel. 6. The cart shall have 12 inch diameter wheels with semi - pneumatic tires. 7. The cart lid shall be fully hinged and shall have a high - tension rubber latch for lid. 8. These specifications shall be interpreted as minimum requirements. 9. The bidder shall include brochures that discuss the specifications of the polycart with the bid submittal. 10. Delivery of the first 100 polycarts will be accepted immediately but no later than August 31, 1993. 11. The purchase price shall be guaranteed for any orders placed during the period from the date of issuance of "Notice of Award" until June 30, 1994. ■ 0 BID TABULATION SHEET PROJECT /MATERIAL BID: DATE &TIME OF BID OPENING: c= a ,_ f CU-klb.q, P, m . BIDS RECEIVED: OPENEDI WITNESS: i NOTICE OF AWARD TO: Project Description: Residential Refuse Collection Containers The Owasso Public Works Authority has considered the bid submitted by you for the above described equipment in response to its advertisement for bids. You are hereby notified that your BID has been accepted for poly -karts in the amount of $49.00 per cart. You are required to return an acknowledged copy of this NOTICE OF AWARD to the Owasso Public Works Authority. Dated this day of 19 OWASSO PUBLIC WORKS AUTHORITY Title: Acting Director ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by this day of Title: , 19