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HomeMy WebLinkAbout1993.10.19_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL . , ii TYPE OF MEETING: Regular DATE: October 19, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 15, 1993. Marci Boutwell, Coun it Clerk AGENDA i~ 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of October 5, 1993 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 1 Owasso City Council ~' October 19, 1993 Page 2 ~ 6. Request by Citizen to Address the Council for the Purpose of Making a Presentation. Mr Max Simpson Attachment #6 Staff has been requested by Mr Simpson to place him on the agenda for the purpose of making a presentation to the City Council relating to an undisclosed matter. 7. Consideration and Appropriate Action Relating to Ordinance No 469, and Ordinance Establishing Rates to be Charged by the Owasso Ambulance Service for Users Not Covered by the Provisions of Ordinance No 369 or by Subscription; and Providing for the Utilization of a "Third Party" Billing System for Users having Insurance Coverage. Mr Ray Attachment #7 Staff will recommend Council approval of Ordinance No 469. 8. Consideration and Appropriate Action Relating to a Request for the Attachment of an Emergency Clause to Ordinance No 469. Mr Ray Attachment #8 Staff will recommend Council approval of an emergency clause to be attached to Ordinance No 469. r i Owasso City Council October 19, 1993 Page 3 9. Consideration and Appropriate Action Relating to a Request for the City Attorney to be ~ Authorized to Execute a Decree on Behalf of the City of Owasso Wherein the City Permanently Vacates an Easement No Longer Required for Municipal Purposes. Mr Rooney Mr Cates ~ Attachment #9 Staff will recommend that Mr Cates be authorized to sign the Decree on behalf of the City of Owasso. 10. Consideration and Appropriate Action Relating to a Request for the Purchase of Radios for the Owasso Police Department. Mr Ray Attachment #10 Staff will recommend Council approval of the expenditure of $2800.00, plus shipping, to Versatel of Casper, WY and $320.00 to Bolay Communications, Oklahoma City, OK for the purchase of ten (10) VHF radios to be utilized by the Owasso Police Department. 11 Consideration and A ro riate Action Relatin to the Purchase of a Toshiba Copy • PP P g Machine. Mr Knebel Attachment #11 ' Staff will recommend Council approval of the purchase of the Toshiba copy machine currently in use at City Hall, utilizing the buy-out clause in the lease/purchase agreement ~ from Lease America Corp in the amount of $1162.91. Owasso City Council October 19, 1993 Page 4 ~ 12. Consideration and Appropriate Action Relating to the Purchase and Acquisition of a Copy Machine. Mr Knebel ~ Ms Boutwell Attachment #12 Staff will recommend Council approval of the acquisition of a Canon NP 6060/SS-A1 from Mirex Corporation (the authorized agent of BMI Systems Corp), Tulsa, OK, through the State bid contract in the amount of $11,765.00. 13. Consideration and Appropriate Action Relating to a Request for Council Confirmation of Mayor's Appointment. Mayor Randolph Attachment #13 The Mayor will request confirmation of his appointment of Robert Can to represent the City of Owasso on the MET, RMUA, and Capital Improvements Committee and that the Council confirm his appointment of Maria Alexander to the Capital Improvements Committee. 14. Report from City Manager 15. Report from City Attorney 1 Owasso City Council October 19, 1993 Page 5 16. Unfinished Business 17. New Business 18. Adjournment OWASSO CITY COUNCIL M[NU"I'ES OF REGULAR MEETING Tuesday, October 5, 1993 s i ~, October 5, 1993 in the Council The Owasso City Council met mungul~ session on Tues ay, 93 it Center per the Notice of Public Meeting and Agenda Chambers thetCit Hall bu 1 tin board at 4:00 p.m. on Fnday, October 1, 19 posted on y IT_ 1 ~ CALL TO ORDER Mayor Randolph called the meeting to order at 7:14 p.m- IT_ E=_ FLAG SALUTE to was held during the OPWA meeting Preceding this Council meeting. The flag salu IT_ EM_3~ ROLL CALL PRESENT Bob Randolph, Mayor John Phillips, Vice Mayor Charles Burris, Councilor Rex Bowen, Councilor ABSENT Mary Lou Barnhouse, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. IT~_ x~ vr~l ~.._--- REGULAR MEETING. ' i s moved, seconded by Mayor Randolph, to approve the minutes, by reference m~ John Phill p a part hereto. pyE: Phillips, Randolph, Burris, Bowen NAY: None Motion carried 4-0. Owasso City Council October 5, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Rex Bowen, that the following claims be approved: (1) General Fund $25,600.76; (2) Workers' Compensation Self-Insurance Plan $950.52; (3) Ambulance Service Fund $639.61; (4) E-911 $1,705.71; (5) Capital Improvements $30,710.60; (6) Revenue Bond Project Fund $7,059.89; (7) City Garage $6,629.08; (8) Interfund Transfers $22,929.16; (9) General Fund Payroll $85,353.36; (10) City Garage Payroll $2, 818.39. AYE: Phillips, Bowen, Burris, Randolph NAY: None Motion carried 4-0. ITEM 6: READING OF MAYOR'S PROCLAMATION PROCLAIMIN HAMMCO INC AS THE SPOTLIGHT BUSINESS OF THE QUARTER Mayor Randolph read a proclamation declaring Hammco Inc as the OEDA Spotlight Business for the Fourth Quarter 1993, and presented the proclamation to Charles Helscel, owner of the business. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AMBULANCE SERVICE FEES A staff team has been reviewing the ambulance service fees and fee structure and has concluded that some changes need to be made to that structure and the revenue sources. Two recommendations were made by the team: 1. That the ambulance service fees be supplemented by another revenue from third- party billing. 2. That a new rate table be authorized by the City Council for those services not covered by the surcharge or subscription. Mr Ray reported on this item and thanked the members of the team for the time and effort put forth in the study. Charles Bums moved, seconded by John Phillips, to approve the recommendation as submitted. AYE: Burris, Phillips, Bowen, Randolph NAY: None Motion carried 4-0. 2 ^ Owasso City Council October 5, 1993 L An ordinance setting the rate structure will be brought to the City Council at the next meeting, with an emergency clause declaring an effective date of November 1, 1993. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A ~)UEST TO AWARD A BID FOR THE PURCHASE OF REGULAR UNLEADED GASOLINE. Since June a staff team has been reviewing the possibility of privatizing fleet fuel services. Three vendors were interviewed, with bid specifications being mailed to them and an advertisement placed in the Owasso Reporter. Two bids were received, but only one met the specifications. The bid was for regular unleaded fuel only. There is no 24-hour diesel outlet in Owasso at the present time; however, the vendor has stated that they will continue to look for a outlet for diesel fuel, and the fuel will be re-bid in the spring. Councilor Phillips complimented the team on their work, as well as teams that have been working on other projects. Charles Bums moved, seconded by John Phillips, to approve a contract with GO! Systems to ^ provide unleaded regular gasoline through June 30, 1994 at a bid margin of .07C per gallon, and that the Mayor be authorized to execute the necessary documents. ^ AYE: Bums, Phillips, Bowen, Randolph NAY: None ^ Motion carried 4-0. ~ ITEM 9: REPORT FROM CITY MANAGER No report. ^ ITEM 10: REPORT FROM CITY ATTORNEY ^ No report. ITEM 11: UNFINISHED BUSINESS ~ None. ITEM 12: NEW BUSINESS None 3 Owasso City Council October 5, 1993 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER SUCH SESSION PURSUANT TO TITLE 25 O.S. SEC 3071)• John Phillips moved, seconded by Charles Bums, to enter into an executive session to conduct the normal quarterly review of the City Manager's performance and to discuss the City Manager's contract. AYE: Phillips, Bums, Bowen, Randolph NAY: None Motion carried 4-0. The Council recessed at 7:32 p.m. to enter into executive session and reconvened at 7:59 p.m. ITEM 14: CONSIDERATION AND APPRO PRIATE AC TION RELATING TO A ONTRACT BETW EEN THE CIT Y OF OWAS SO AND RODNEY J RAY CITY MANAGER PROVIDING F OR SERVICE S AND COMPENSATION. The City Manager's contract was discussed in executive session. John Phillips moved, seconded by Charles Bums, to approve the contract with the City Manager for services for the period July 1, 1993 thru June 30, 1994; such contract to be the same as the current contract with the following changes: 1. Section 2. C. The contract will be retroactive to July 1, 1993. 2. Section 3. The salary will be $45,250. 3. Section 10. A. The word "monthly" be added between the words "his" and "base". AYE: Phillips, Bums, Bowen, Randolph NAY: None Motion carried 4-0. 4 Owasso City Council ITEM 15: ADJOURNMENT Mayor Randolph moved, seconded by Charles Bums to adjourn. AYE: Randolph, Burris, Bowen, Phillips r NAY: None October 5, 1993 w Motion carried 4-0 and the meeting was adjourned at 8:01 p.m. ~.. r ~- Bob Randolph, Mayor Marcia Boutwell, Council Clerk 5 CITY OF OWASSO GENERAL FUND 10/15/93 9:45:19 A/P CLAIMS REPORT AFAFVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- KO DEPARTMENT MASTER FOUND ------------------------------ 940880 RISELING & ASSOCIATES, P. P,EFUND 50.00 DEPARTMENT TOTAL =___> 50.00 MANAGERIAL ------------------------------ 940853 HOBBY LOBBY FRAMING 76.14 940$63 TREASURER PETTY CASH OFFICE/EXP REIMB 339.00 DEPARTMENT TOTAL =___> 415.10 FINANCE ------------------------------ 944824 SUBURBAN OFFICE SUPPLY SUPPLIES 36.80 940863 TREASURER PETTY CASH REIMB PETTY CASH 70.35 DEPAP.TMEtiT TOTAL =___> 107.15 COMMUNITY DEVELOPME?iT 940005 TULSA COUNTY MIS DIAL-UF SERVICE 40.00 940124 MCCAW COMMUNICATIONS PAGER RENTAL 44.90 940863 TREASURER PETTY CASH REIMB PETTY CASH 9.97 DEPARTMENT TOTAL =___) 94.87 EN~~INEERING ------------------------------ 940585 GALL'S INC. SUPPLIES 33.48 DEPAPTMENT TOTAL =___) 33.43 GENERAL GOVERNMENT ------------------------------ 940116 RONALD D CATES RETAINER 1,748.47 940118 LEA5E AMEP,ICA COPIER LEASE 429.00 4 i• CITY OF OWASSO GENERAL FUND 10/15;93 9;45;19 A/P CLAIMS REPORT APAPVR PAGE: 5 ~ PO # ---------- VENDOR --------------- DESCRIPTION AMOUNT ---------- --------------------- ---- ------------- 940119 WESTERN BUSINESS PRODUCTS COPIER MAINT 317.11 ~* 940732 DOZIER PRINTING PR?NTING 165.88 940742 OML MUNICIPAL ASSURANCE INSURANCE 84.00 940754 TAYLOE PAPEP. CO SUPPLIES 105.20 940752 SUBURBAN OFFICE SUPPLY SUPPLIES 14.28 940789 THOMASON & MOSS PROPERTY JHSURANCE 159 00 940$12 TULSA WORLD CLASSIFIED AD . 48.11 ,, 940818 WALL STREET JOURNAL SUBSCRIPTION 149.00 940832 REASORS PRICE RITE SUPPLIES 51.49 944849 OKLAHOMA TURNPIKE AUTHORI PIKE PASS 55.00 940850 SUBURBAN OFFICE SUPPLY SUPPLIES 29.40 ~ 940863 TREASUREP, PETTY CASH RE1MB PETTY CASH 28.75 9408.54 TREASURER PETTY GASH DOC MEALS 150.39 940881 TAYLOE PAPER CO SUPPLIES 73.20 940883 SAM'S WHOLESALE SUPPLIES 15.18 940398 OML MUNICIPAL ASSURANCE G LIAB/FLEET COVERAGE 17,405.87 ~ DEPARTMENT TOTAL =___> 21,029.33 MAINTENA?ICE ------------------------------ 940124 MCCAW COMMUNICATIONS PAGER RENTAL 22.45 940750 TAYLOE PAPEP. CO SUPPLIES 101.99 940819 CLASSIC ELECTRIC REPAIRS 35.00 940829 SUBURBAN OFFICE SUPPLY SUPPLIES 22.75 940830 WAL-MART SUPPLIES 49.11 940863 TREASURER PETTY CASH REIMB PETTY CASH 2.b8 940881 TAYLOE PAPEP, CO SUPPLIES 123.04 '~ DEPARTMENT TOTAL =___> 357.02 POLICE SERVICES ------------------------------ 940029 MCCAW COMMUNICATIONS PAGER REtiTAL 10$.lb .r 940032 CELLULAR OHE-TULSA [jSAGE 184.44 940033 DEPT OF PCTBLIC SAFETY TELETYPE LEASE 350.00 940034 WESTEP.N BUSINESS PRODUCTS COPIER MAINT/OVERAGE 237.71 ~ 940035 HOWARD STAMPER RETAINEP, 150.00 9400'3. 9401J8 TH.9EE LAKE~~ LAUNDRY LEASE AMERICA PRISONER LAUNDRY C P R 25.20 ~ O IE LEASE 23.00 940379 HOWARD STAMPER IN5TALLATLOH b0.00 940382 REA50RS PRICE RITE SUPPLIES 50.28 940550 OKLAHOMA D.A.R.E. TRAINIH TRAINING 150.00 940575 C.M.I. REPAIP.S 462.73 940659 WAL-MART SUPPLIES 57.72 i~ CITY OF OWASSO GENERAL FUND ^ 10/15/93 9:45:19 A/P CLAIMS REPORT APAPVR PAGE: b PO # VENDOR DESCRIPTION AMOtJNT ---------- ------------------------- ------------------------- ------------- 940bb1 TRIM RITE 944750 TAYLOE PAPER CO 940772 DALE & LEE SERVICE 940773 WAL-MART 940774 D.A.R.E. AMEP,ICA 940775 SUBURBAN OFFICE SUPPLY 94077? LORAN KING 940799 MARIA ALEXANDER 940$00 GALL'S INC. 940858 PHILLIPS POLICE EQUIP 940859 PHILLIPS POLICE EQUIP 940885 VINES MINI-STORAGE DEPARTMENT TOTAL =___> CENTRAL DISPATCH ------------------------------ LOGO'S SUPPLIES REFAIR SUPPLIES SUPPLIES SUPPLIES TUITION REiMB REIMBITRAVEL EXPENSES BOOTS RAJNCOAT SUPPLIES RENTAL 940750 TAYLOE PAPER CO SUPPLIES 94077b ASSOG. PUBLIC SAFTTY COMM MEMBERSHIP DUES 940886 SUBURBAN OFFICE SUPPLY SUPPLIES DEPARTMENT TOTAL =___> ANIMAL CONTROL ------------------------------ 940382 REASORS PRIGS RITE SUPPLIES 94057~~ TOMOHAWK LIVE TRAP CO TRAP CAGES 940659 WAL-MAP,T 5UPPLIES DEPARTMENT TOTAL =___> FIRE SEP..IVCES ------------------------------ i~ i~ 940047 MCGAW COMMUNICATIONS PAt~ER RENTAL 940354 OWASSO AUTO SUPPLY SUPPLIES 940576 FARM PLAN SUPPLIES 940573 TRUCK & STUFF EQUIPMENT 940601 CELLULAR ONE-TItLSA USAGE 940406 DES`S UNIFORMS UNIFORMS 940698 CHIEF FIRE & SAFETY INC PARTS 940702 CHIEF FIRE & SAFETY IHC PARTS 940780 DOENGES FORD REPAIRS 940802 LARSEN ELEGTF.ONICS, INC. PARTS 390.00 63.20 88.70 8b.20 811.25 29.40 233.73 33f..b0 76.49 46.95 51.80 60.00 4,34b.56 27.98 55.00 52.80 135.78 12.41 305.78 b7.09 385.28 44.90 24.38 178.20 450.78 27.67 105.93 45.04 193.00 998.86 53.03 CITY OF OWASSO GENERAL FUND 10/15/93 9:45:19 A/P CLAIMS REPORT APAPVR PAGE: ~ PO ii ---------- VENDOR ----------------- DESCRIPTION -------- -------------------- AMOUNT ----- ------------- 940$38 QUIK TP.IP CORP F~?EL h5.91 940839 NAPA AUTO PARTS PARTS 101.0? 940844 WAL-MART SUFFLIES 77,04 940847 VOLUNTEER VOLUNTEER RUPiS 495.40 DEPARTMENT TOTAL =___> 2,871.27 CIVIL DEFENSE ------------------------------ 940123 CELLULAR ONE-TULSA USAGE/STAMPER 19.00 ~ DEPARTMENT TOTAL =___> 19.00 STREETS 940124 MCCAW COMMUNICATIONS PAGER RANTAL 22.45 94415b TIERRA VISTA, INC. MOWING: EL RIO VISTA 120.06 940157 K & M ENTERPRISES MOWING/EL RIO MEDIAN 30.00 940717 APAC-OKLAHOMA, INC. ASPHALT 138,b0 940820 GELLCO SAFETY SHOES SAFETY SHOES 83.65 ~ 940323 LARRY TURNER MOWING 270.00 9408b3 TREASURER PETTY CASH REIMB PETTY CASH 6.98 DEPARTMENT TOTAL =___) b71.68 RECREATION CENTER ---------- -------------------- 940%50 TAYLOE PAPER CO SUPPLIES 64.62 940881 TAYLOE PAPER CO SUPPLIES 15.89 940883 SAM'S WHOLESALE SUPPLIES 31,84 DEPARTMENT TOTAL =___? 112.35 COMMUNITY CENTER ------------------------------ 940750 TAYLOE PAPER CO SUPPLIES 11.00 ' 940831 US POSTMASTER POSTAGE 100.00 940881 TAYLOE PAPER CO SUPPLIE5 24.40 DEPARTMENT TOTAL =___> 135.40 , PARK MAI2iTENANCE ------------------------------ CITY OF OWASSO GENERAL FUND 10/15/93 9:45:19 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 940124 MCCAW COMMUNICATIONS PAGER RENTAL 22.45 940863 TREASURER PETTY CASH REIMB PETTY CASH 12.39 DEPARTMENT TOTAL =___) 34.84 ECONOMIC DEVELOPMENT ------------------------------ 940040 CELLULAR ONE-TULSA 940554 MCGUIRE BROTHERS 940863 TREASURER PETTY CASH DEPARTMENT TOTAL =___> FUND TOTAL =__=) USAGE CONSTRUCTION/BUCHAHAH REIMB PETTY CASH 50.38 27,470.52 12.50 27,533.40 58,332.51 8 CITY OF OWASSO WORKERS' COMP SELF-INS PLAN 10/15/93 9:45:19 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOP, DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- GENERAL GOVERNMENT ------------------------------ 94010 DARRELL EVANS T.T.U. ~2b,~2 940815 NEUROLOGICAL SURGERY INC GLAIht/EVANS 132.04 9408h3 TP.EASURER PETTY CASH REIMR PETTY CASH 15.40 DEPARTMENT TOTAL =___) 773,~~ FUND TOTAL =___) ~Vg,V2 1 CITY OF OWASSO AMBULANCE SERVICE FUND 10!].5/93 9:45:19 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- AMLULANCE ------------------------------ 440601 CELLULAR ONE-TULaA USAGE 940803 BIO-SAFETY SYSTEMS SUPFLIES 940810 ALLIANCE MEDICAL, INC. SUFPLIES 94t184b DR. AMBROSE SOLANO, M.D. 10.'93 AUDIT DEPARTMENT TOTAL =___> FUND TOTAL =___> 38.20 352,00 25?.25 250.04 908.45 908.45 L CITY OF OWASSD E - 911 10/15/93 9:45:19 A1P CLAIMS REPORT APAPVP. PAGE: PD # VENDOR DESCRiPTIDti AMOUNT - ------------------------- ------------------------- ------------- CENTRAL DISPATCH ------------------------------ '?40114 SOUTHWESTERN BELL TELE. E-911 1,790.71 DEPAP.TMENT TOTAL =___} ~ ~ -----1, 90.,1 3 FUND TOTAL =___} 1,790.71 CITY DF OWASSD ' CAPITAL IMPRDVEMEHTS 10/15/93 9:45:19 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- FIRE SERVICES ------------------------------ 940112 SEMO TANK & SUPPLY CO TANKER TP.UCK 940722 RDG CO2dST, INC. FIRE STATION 940852 OK STATE DEPT OF HEALTH PERMIT DEPARTMENT TOTAL =___> FUND TOTAL =___> i 26,000.00 18,798.30 150.00 44,958.30 44,958.30 13 CITY OF OWASSO REVENUE BOND PROJECT FUND 10/15/93 9:45:19 A/P CLAIMS REPORT APAPVR PAGE: PO ~ VENDOR DESCRIPTION AMOjJNT ------------------------ ------------------------- ------------- STREETS ------------------------------ 940524 A & A MATERIALS ASPHALT/1?9TH ST 23,699.33 DEPARTMENT TOTAL =___> 23,699.33 FUND TOTAL =_=_> 23,b99.33 GRAND TOTAL =___> 327,369.08 14 CITY OF OWASSO A/P TRANSFER REPORT VENDOR DESCRIPTION AMOUNT TRANSFERS CEMETERY CARE AMBULANCE CAPITAL TRANSFERS TOTAL REVENUE TRANSFER FROM GENERAL FUND 580.00 REVENUE TRANSFER FROM AMBULANCE FU 3,120.44 3, 700.44 r:Ti v~F ri:i y-=_~17 f.1 TY C;P.RAGE j, (,1 !1d,r'-1~~ 1._;~'r_'.,j~] g ~:1 jrti.f._ -_=`1G'" L`'' ~ - - - --- -^- --------- ------------------------- ------------- _ . ~ ~ ~ f ~ ~ ~~~ ~ - 11- f _ __ ,y _ ~ - ...,. - - _ i ~~ j ~ eC _ .. bf v T _ _ _ _ .. . _ ~, ~ ~ _ _~ - ~ - _ , - - ~. 1 _ - X1 V;3 f) ~J _T~L_?TFr ~, `~7 ~:~F. .L =~. ~r~• `T,__u~~._ 4 ' '~tu:.i;_yj ~,a~T`.(]C s-~=.A f~i " _~j~r~ T rr,_ .;_~1 L_ jl~,ilit 'a;;rl'.J'-_ ~'~i.(~= lit/jL'~=4f _ __ _ i CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/02/93 1 DEPARTMENT AMOUNT Finance 4,414.90 :>: ~ :::: ~ . . ... Municipal Court..... ~:::,~ .:::::::::::::.................v....v................................................... g:;:::::::: 1 176.32 .,~ .... . ........,.n,.........,.......h....~.............................~ . Building Maintenance 0 00 ,. >``~' `~< a~ ...........................:::.~:::::::::::..::.:::::::::::..... .....:::.~::::<:::::. :::......... , ........... ......:::::.~.::::::::: ......,.. Central Dispatch 4,482 38 11z'~~1:f?.~lt:`il~. Fire 26,470.32 :1~' :>?# Recreation~Center 2,207.42 Park Maintenance 2,472.55 APPROVED: 10/19/93 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDIlVG DATE 10/02/93 DEPARTMENT ~O~T Garage $2,782.74 APPROVED: Mayor 10/19/93 Council Member Council Member 1 1 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCII, CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: PRESENTATION FROM CITIZEN ~ DATE: October 14, 1993 ~ BACKGROUND: On Monday, October 11, 1993, the staff received a call from a citizen, Mr Max Simpson. ~ Mr Simpson is an employee of the Tulsa World newspaper organization and requested to be placed on the agenda for the purpose of making a presentation to the Owasso City Council. Initially, the subject matter of the presentation was not disclosed to the staff, however, subsequently Mr Simpson made a second contact to inform the staff that the subject of his ^ presentation is a compilation of several articles relating to Owasso that the Tulsa World art department has prepared for this presentation to the Mayor and City Council. Beyond that ' information, the staff is not informed as to the subject matter or who exactly will be there other than Mr Simpson to make the presentation. Obviously, the presentation is meant as a gesture of good will both from Mr Simpson as a citizen of Owasso and from the Tulsa World. e MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR COUNCII. APPROVAL OF ORDINANCE NO 469 RELATING TO AMBULANCE SERVICE DATE: October 14, 1993 BACKGROUND: On June 16, 1987 the City Council enacted ordinance #369 implementing a mandatory surcharge on citizen water bills for the purpose of partially funding ambulance service in the city of Owasso and surrounding area. Since that time the City Council has, on two occasions, reviewed ordinance #369 and made certain amendments relating to rates and services. On October 5, 1993, the City Council received a report from an ambulance fee study team that had been working on a review of the ambulance service for the past three months. During that meeting the Council directed the staff to prepare an amendment to "Part 13, Chapter 2, Article C, Section 13-234 of the Owasso Municipal Code of Ordinances that would provide for third-party billing of ambulance service to insurers of subscribers of the Owasso ambulance service. Additionally, the Council approved changes to the rate structure used for billing those customers not covered by the water bill surcharge or subscription. The proposed ordinance #469 would, if adopted, implement the recommendation of the ambulance fee study team by allowing third-party billing to those subscribers who have insurance coverage for ambulance service. Please note that in order to implement the third-party billing by the previously agreed to November 1 date, ordinance #469 contains an emergency clause in Section 2. Action on the emergency clause must be taken separately and is included as item #8 on your agenda. RECOMMENDATION: The staff recommends Council approval of ordinance #469 and approval of item #8 on your agenda of the emergency clause being attached to ordinance #469. ATTACHMENTS: 1. Ordinance #469 2. Memorandum from Rodney J Ray dated September 30, 1993 ORDINANCE NUMBER 469 CITY OF OWASSO, OKLAHOMA AN ORDINANCE RELATING TO PART 13, PUBLIC SAFETY, CHAPTER 2, FIRE DEPARTMENT, ARTICLE C, AMBULANCE SERVICE, SECTION 13-234, PERSONS SERVED, AMENDING SAME BY PROVIDING FOR TIiIRD PARTY BILLING OF AMBULANCE SERVICE CHARGES TO INSURERS OF SUBSCRIBERS TO TIIE OWASSO AMBULANCE SERVICE, DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: SECTION l: That Part 13, Public Safety, Chapter Two, Fire Department, Article C, ~ Ambulance Service, Section 13-234, Persons Served, be amended as follows, A. Subject to the limitations set forth below, the emergency medical service to be provided in the areas above referenced shall be provided at no charge in excess of the payment from an insurer under policy pf insurance if any vroviding coverage therefor to the following persons, to-wit: 1. Residents of the city residing within single family dwellings, as defined under the zoning code of the city, whether same be permanent structures or movable manufactured housing, as well as all household members, both temporary and permanent, ' thereof; 2. Residents of the city residing within multi-family dwellings as defined under the zoning code of the city, as well as all household members, both temporary and permanent, thereof, who under the provisions set forth below, subscribe to such ambulance service and pay the designated subscription fee therefore; ' 3. Persons residing within areas outside the corporate limits of the city, but within the area included within Section 13-333 hereof, as well as all household members, both temporary and permanent, thereof, who subscribe to the ambulance service and pay the designated subscription fee therefore; and ' 4. Any other person within the designated area set forth in Section 13-333 hereof in need of emergency medical service for payment of the actual cost of the ~ service. B. No person residing outside the area of service as set forth in Section 13-333, shall be allowed to participate in the subscription service provided for in the section. ~ SECTION 2: That due to the present loss of revenues to the City of Owasso, Oklahoma, by reason of the existing practice, and the necessity for such revenues, an emergency is hereby declared to exist whereby the provisions of this ordinance shall take effect immediately upon passage and first publication, as provided by law. PASSED AND APPROVED this 19th day of October, 1993, with the Emergency Clause ~ approved separately. CITY OF OWASSO, OKLAHOMA oword93.es By: Bob Randolph, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney oword93. es MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR CONSIDERATION OF COMMITTEE RECOMMENDATIONS RELATING TO AMBULANCE SERVICE FEES DATE: September 30, 1993 BACKGROUND: On June 16, 1987, the City Council enacted Ordinance #369 implementing a mandatory surcharge on citizen waters bills for the purpose of partially funding ambulance service in the City of Owasso and surrounding area. The ordinance also mandated a certain level of certification that was required for the city to maintain as a condition of receiving the money derived from the surcharge. That level of certification was as an advanced emergency service. Since that time the city has collected revenues from the surcharge on the water bill, in addition to revenues from other charges for servisce not covered by the surcharge. Those people not covered by the surcharge typically are people traveling through town who may have an accident and have to utilize the service, or those people who live in our service district but outside the city limits who do not choose to take a paid subscription for coverage for the ambulance service. The revenues generated have not been sufficient to keep up with increased mandates and the increased cost of delivering quality ambulance service at the level required by Ordinance #369. In 1990, the City Council reviewed rates that were charged by the ambulance service and did approve some increases in the rate structure. However, there has been no comprehensive review of the ambulance service fee structure since the ordinance was passed in 1987. In July of this year an ambulance service fee review team was created. The purpose of that team was to look at our ambulance service fees, and the structure of those fees, including all revenue sources and the types of expenditures. The purpose of that review was to provide the City Council and staff an opportunity to have an overview of our current situation as it related to the amount of subsidy that we are paying to maintain the current ambulance service. The results of that team review are attached for your consideration. Generally, the team has concluded that there need to be some changes in our fee structure and in the revenue sources. The team has made two recommendations as a result of their review. Those recommendations are: MEMORANDUM Ambulance Service Fees September 30, 1993 Page 2 1. That the ambulance service fees be supplemented by another revenue from third-party billing, and 2. That a new rate table be authorized by the City Council for those services not covered by the surcharge or subscription. I have reviewed the team's reports and, in fact, participated in the team review and concur with those recommendations. RECOMMENDATION: The staff recommends that the City Council approve the recommendations of the review team and direct the staff to prepare the necessary documents for the authorization of the city to use third-party billing and further, that the staff be directed to compile and present for Council approval a new rate table for the cost of services rendered. Such documents to be presented to the City Council at the next regularly scheduled meeting for action. ATTACHMENTS: 1. Report of the ambulance fee study team. MEMORANDUM ' TO: THE HONORABLE MAYOR AND CITY COUNCII. _ CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR COUNCIL APPROVAL OF ORDINANCE 1~'O 469 RELATING TO AMBULANCE SERVICE DATE: October 14, 1993 BACKGR On June 16, 1987 the City Council enacted ordinance #369 implementing a mandatory surcharge on citizen water bills for the purpose of partially funding ambulance service in the city of Owasso and surrounding area. Since that time the City Council has, on two occasions, reviewed ordinance #369 and made certain amendments relating to rates and services. On October 5, 1993, the City Council received a report from an ambulance fee study team that had been working on a review of the ambulance service for the past three months. During that meeting the Council directed the staff to prepare an amendment to "Part 13, Chapter 2, Article C, Section 13-234 of the Owasso Municipal Code of Ordinances that would provide for third-party billing of ambulance service to insurers of subscribers of the Owasso ambulance service. Additionally, the Council approved changes to the rate structure used for billing those customers not covered by the water bill surcharge or subscription. The proposed ordinance #469 would, if adopted, implement the recommendation of the ambulance fee study team by allowing third-party billing to those subscribers who have insurance coverage for ambulance service. Please note that in order to implement the third-party billing by the previously agreed to November 1 date, ordinance #469 contains an emergency clause in Section 2. Action on the emergency clause must be taken separately and is included as item #8 on your agenda. RECOMMENDATION: The staff recommends Council approval of ordinance #469 and approval of item #8 on your agenda of the emergency clause being attached to ordinance #469. ATTACHMENTS: 1. Ordinance #469 2. Memorandum from Rodney J Ray dated September 30, 1993 ORDINANCE NUMBER 469 CITY OF OWASSO, OKLAHOMA AN ORDINANCE RELATING TO PART 13, PUBLIC SAFETY, CHAPTER 2, FIRE DEPARTMENT, ARTICLE C, AMBULANCE SERVICE, SECTION 13-234, PERSONS SERVED, AMENDING SAME BY PROVIDING FUR THIRD PARTY BILLING OF AMBULANCE SERVICE CHARGES TO INSURERS OF SUBSCRIBERS TO THE OWASSO AMBULANCE SERVICE, DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA THAT: SECTION I: That Part 13, Public Safety, Chapter Two, Fire Department, Article C, Ambulance Service, Section 13-234, Persons Served, be amended as follows, A. Subject to the limitations set forth below, the emergency medical service to be provided in the areas above referenced shall be provided at no charge in excess of the p~yrnent from an insurer under a policy of insurance if any providinE coveraee therefor to the following persons, to-wit: 1. Residents of the city residing within single family dwellings, as defined under the zoning code of the city, whether same be permanent structures or movable manufactured housing, as well as all household members, both temporary and permanent, thereof; 2. Residents of the city residing within multi-family dwellings as defined under the zoning code of the city, as well as all household members, both temporary and permanent, thereof, who under the provisions set forth below, subscribe to such ambulance service and pay the designated subscription fee therefore; 3. Persons residing within areas outside the corporate limits of the city, but within the area included within Section 13-333 hereof, as well as all household members, both temporary and permanent, thereof, who subscribe to the ambulance service and pay the designated subscription fee therefore; and 4. Any other person within the designated area set forth in Section 13-333 hereof in need of emergency medical service for payment of the actual cost of the service. B. No person residing outside the area of service as set forth in Section 13-333, shall be allowed to participate in the subscription service provided for in the section. SECTION 2: That due to the present loss of revenues to the City of Owasso, Oklahoma, by reason of the existing practice, and the necessity for such revenues, an emergency is hereby declared to exist whereby the provisions of this ordinance shall take effect immediately upon passage and first publication, as provided by law. PASSED AND APPROVED this 19th day of October, 1993, with the Emergency Clause approved separately. CITY OF OWASSO, OKLAHOMA By: Bob Randolph, Mayor oword93.es ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Ronald D Cates, City Attorney oword93.es ~oxaivnuM TO: THE HONORABLE MAYOR AND CITY COUNCII. CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR CONSIDERATION OF COMMITTEE RECOMMENDATIONS RELATING TO AMBULANCE SERVICE FEES ~ DATE: September 30, 1993 BACKGROUND: On June 16, 1987, the City Council enacted Ordinance #369 implementing a mandatory surcharge on citizen waters bills for the purpose of partially funding ambulance service in the City of Owasso and surrounding area. The ordinance also mandated a certain level of certification that was required for the city to maintain as a condition of receiving the money derived from the surcharge. That level of certification was as an advanced emergency service. Since that time the city has collected revenues from the surcharge on the water bill, in addition to revenues from other charges for servisce not covered by the surcharge. Those people not covered by the surcharge typically are people traveling through town who may have an accident and have to utilize the service, or those people who live in our service district but outside the city limits who do not choose to take a paid subscription for coverage for the ambulance service. The revenues generated have not been sufficient to keep up with increased mandates and the increased cost of delivering quality ambulance service at the level required by Ordinance #369. In 1990, the City Council reviewed rates that were charged by the ambulance service and did approve some increases in the rate structure. However, there has been no comprehensive review of the ambulance service fee structure since the ordinance was passed in 1987. In July of this year an ambulance service fee review team was created. The purpose of that team was to look at our ambulance service fees, and the structure of those fees, including all revenue sources and the types of expenditures. The purpose of that review was to provide the City Council and staff an opportunity to have an overview of our current situation as it related to the amount of subsidy that we are paying to maintain the current ambulance service. The results of that team review are attached for your consideration. Generally, the team has concluded that there need to be some changes in our fee structure and in the revenue sources. The team has made two recommendations as a result of their review. Those recommendations are: MEMORANDUM !' Ambulance Service Fees ~! September 30, 1993 Page 2 1. That the ambulance service fees be supplemented by another revenue from third-party billing, and 2. That a new rate table be authorized by the City Council for those services not covered by the surcharge or subscription. I have reviewed the team's reports and, in fact, participated in the team review and concur with ~ those recommendations. RECONIMENDATION• The staff recommends that the City Council approve the recommendations of the review team and direct the staff to prepare the necessary documents for the authorization of the city to use third-party billing and further, that the staff be directed to compile and present for Council approval a new rate table for the cost of services rendered. Such documents to be presented to the City Council at the next regularly scheduled meeting for action. ATTACHMENTS: 1. Report of the ambulance fee study team. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY CITY PLANNER SUBJECT: EASEMENT VACATION DATE: October 13, 1993 BACKGROUND• When Mingo Valley Shopping Center was platted, a drainage easement was provided that ' included much of the same area previously dedicated as an easement on unplatted property. In November of 1990, to omit any redundancy, the Owasso City Council passed Ordinance No. 423 which closed the easement previously contained on the unplatted property. Ordinance No. 423 did, however, retain the rights of the City of Owasso to reopen the easement without expense to the City of Owasso. The easement described is no longer required or needed as it has been subsequently included on the Mingo Valley Shopping Center plat (See attached plat of Mingo Valley Shopping Center). ~ The abutting property owner to the original easement, now platted and being developed as the Daylight Donut site, is requesting to foreclose on the City's rights to reopen the easement closed by Ordinance No. 423. The staff has reviewed this request and has no objections to foreclosing on the City of Owasso's rights to reopen the easement. RECOMMENDATION: Staff is recommending that Mr. Cates be authorized to sign the decree on behalf of the City of Owasso, closing any rights to reopen the easement. ATTACHMENTS: 1. Mingo Valley Shopping Center Plat. 2. A copy of the decree foreclosing the absolute right of the City of Owasso to reopen the easement. 'q 1 9( >., / /C;3 E 81,5�N MINGO VALLEY SHOPPING CENTER mx om O �� r' m A SUBDIVISION OF PART OF THE n n '_� „ SWI14 OF SECTION -20, T -21 -N, R -14 -E O m r Oyu 4819 n W / AND A RESUBOIVISION OF A PART OF e_ •_n V Iti ap ' Pr ; L01-1 IN BLOCK -1 of LIBERTY BANKING CEN fA V (w /:4 %J A. Ullliala. w I, CITY OF OWASSO. TULSA COUNTY. OKLAHOMA i +'� •• ' «,..1 0 Z D EAST_ _l61N �INEFI NONIN __ - -. _. .w•J A FIT I o co A ; r. �c `,,A a> A 0 ti Z wc-1- H"'r t oo � 8 ?89 N /1;ni, ua llpi, trpy O < n 1 0 1 - 1 d L O C K- 1 It! iil� In U n a� s 0 H A L - M A H i BLOCK -1 IILiEE LAKES 111 , I , 15 f. l \ ° t t ' to s - - EI z r O Z-c s i E o, •' r - - - - 1 - ____._.. A �� N Av 0 O < ► ,`, 'z _ %. �1 `� -� %� e 8705 n7 E M1 `_ `� \y / x2 0 111 ♦•s 1 • I _% m + 1 w > Q� Z` Ir 1 ,prtn ' .YIII► NI y: Ln Wlr uwu .YII. LOCATION NAP Orl[A P.{1. NIMrt CPIUn . rI,10n Y.It„a IJILLwr11 (/0 110 IIY.rIN ([ AD{ wwrnlU IWF II.1 YM WI I,.l[ rW !AI -WOO 11. YYtr WIIO.a WIIC 111 wi[.. LN rOr r.ln q rw w -.w p� t[s[FY Y,� / / %`/ Y.ulo IrIP. Icuu {uwa w Y/1 Yi111 Ytll llt I.Y.A.1 sIm"IsloF coF111F6 I -'GIs 1 -4oc. aoc. -1 corn Al MS S Vu. Ams O D M r 8 v m 0 N tC 0 0 9( >., / /C;3 E 81,5�N MINGO VALLEY SHOPPING CENTER O �� r' A SUBDIVISION OF PART OF THE n n '_� �� SWI14 OF SECTION -20, T -21 -N, R -14 -E O m n W / AND A RESUBOIVISION OF A PART OF e_ •_n V { C ' Pr ; L01-1 IN BLOCK -1 of LIBERTY BANKING CEN fA r A. Ullliala. w I, CITY OF OWASSO. TULSA COUNTY. OKLAHOMA i +'� •• ' «,..1 Z D EAST_ _l61N �INEFI NONIN __ - -. _. .w•J A FIT I r1 co A ; r. RONALD D. CATES Attorney at Law Suite 680, ParkCentre ~ 525 South Main ~ Tulsa. Oklahoma 74103 918-582-7447 October 8, 1993 i~ 1 1 1 FAX 918-582-0166 M.r. Rodney J. Ray City P-tanager City of Owasso 207 South Cedar. Uwasso, Oklahoma 74055 In Re: In the Matter of Wiliam R. Parham, Tulsa County District Court Numi~er C,I 93-4240 Dear Mr. Ray: Enclosed please find a copy of a letter from G. Lawrence Fox and a proposed Decree in the above styled and numbered matter. P]_ease place this matter on the agenda of the Cit Council for the ].9t.h o,`_ October, 1993. Thank you in advance fo yo r attention to same. ntic: enclosure 5i ~ely, ~~ ttonald D. Cates C' i ty Attorney nrroRNErs nT uw McKEIYZIE, MOrrETT, ELIAS 8c BUOKS A PROFESSIONAL CORPORATION OKLAHOMA CfTY OFFlCE 1000 PHiLTOWER BUILDBVO TWO LEADERSf1IP SQUARE 427 SOUTH BOSTON AVENUE ~ 11I NORTH RonlNSON. su1TE 13(q OKLAfIOMA CITY, OKLAHOMA 73102-71 IJ TULSA, OKLAl10MA 74103-0115 (918) 587-5700 Iaosl z3z-3112 FACSInuLE IaoS1 132-37e6 FACSIMILE (918) 587-1242 October 7, 1993 Ronald D. Cates, Esq. 525 South Main Tulsa, OK 74103 Re: In the Matter of: William R. Parham District Court, Tulsa County Case No. CJ-93-04240 Dear Ron: Enclosed as promised is a proposed Decree in the above- referenced matter. If the same meets with your approval, and once the City of Owasso has taken any necessary action, please sign the Decree in the space provided and return it to me for handling. If not, please contact me immediately. Please remember that the hearing date is October 28, 1993. I will send you a file-stamped copy of the Decree as soon as one is available. Thank you for your assistance and cooperation, and I look forward to hearing from you soon. Should you have any questions regarding this letter or the enclosure, please do not hesitate to contact me. r ly yours, Law ence Fox GLF:lb Enclosure cc: Mr. William R. Parham (w/encl.) ~~.,oo~~.o> ,~9g3 t, . ~ v 0`~ ~ \~~O ~G~ ~ I I ~. ~ y'~1 1 7) ~ '. f' ~ ~ 1~ - l( .~ ' : It ' ~ h ~~_ ~ . ~ ~ ~ o~ - .. 7 ~T .` ~ ~j' . t.' IN THE DISTRICT COURT IN AND FOR TULSA COUNTY ' ~ STATE OF OKLAHOMA IN THE MATTER OF: ) ) WILLIAM R. PARHAM, ) NO. CJ-93-04240 Petitioner. ) DECREE FORECLOSING THE ABSOLUTE RIGHT OF THE CITY OF OWASSO TO REOPEN AN ' EASEMENT CLOSED BY ORDINANCE AND VACATING EASEMENT ~ NOW on this 28th day of October, 1993, the above styled and numbered cause coming on for hearing on the Petition of William R. Parham, for Foreclosure of the Absolute Right of the City of Owasso ~ to Reopen an Easement Closed by Ordinance and to Vacate Easement; Petitioner appearing by and through his attorneys of record, ' McKenzie, Moffett, Elias & Books, by the City of Owasso, Oklahoma, a municipal corporation, appearing by and through its attorney, Ronald D. Cates, City Attorney; and no other persons appearing to object to the Petition; the Court, having examined the files and records in this cause and inquired into the merits of the Petition, having heard testimony of witnesses scaorn ' and examined in open court, and being fully advised in the premises, finds that: ' 1. Notice of this hearing has been given, as required by law, by serving a Summons and a copy of the Petition and Notice of ' Hearing solely on the City of Owasso, a municipal corporation, by serving the City Clerk thereof, there being no public service ~, corporations, transmission and utility companies or franchise holders that have any rights in said easement. Further, notice of this hearing has also been given, as required by law, by ~ publication of the written Notice of Hearing in the Tulsa Daily Commerce & Legal News, a newspaper of general circulation in Tulsa County, Oklahoma, where said property is situated, on the 24th day of September, 1993, and by mailing a copy of the Summons, Petition ~ and Notice of Hearing served above to all owners of record of property abutting the easement or whose property is within 300 feet in any direction from the easement, each as shown by the current (1992) tax rolls in the Office of the County Treasurer of Tulsa County, Oklahoma, and to all last grantees of record of property abutting the easement or whose property is within 300 feet in any °~ direction from the easement, each as shown by the .deed records in W the Office of the County Clerk of Tulsa County, Oklahoma. `~ 2. Service of Summons, Petition and Notice of Hearing, ~ • publication of Notice of Hearing and mailing of copies of Summons, ~' Petition and Notice of Hearing, each as above set out, each ' provided for an answer date not less than twenty (20) days after ~ issuance or first publication thereof, and publication was had at ~ least fifteen (15) days prior to this hearing, as more fully , t appears from the Return/Affidavit of Service, Publisher's affidavit , and Affidavit of Mailing on file herein, which service, publication and mailing are all in accordance with the provisions of 11 O.S. g§ ~{2-111, et sea., and the same are regular, proper and in due form and therefore the Court hereby approves the same and finds that the Court has jurisdiction to hear and determine this cause. 3. No objections of any nature to this hearing having been filed or presented by the City of Owasso, any interested property owner or any other person, firm, corporation or organization, the matter is properly before the Court. 4. Petitioner William R. Parham is the owner of the following described portion, to-wit: Part of Lot Two (2), Block One (1), MINGO VALLEY SHOPPING CENTER, an Addition to the City of Owasso, Tulsa County, State •of Oklahoma, according to the Recorded Plat thereof, being more particularly described as follows, to-wit: BEGINNING AT A POINT at the Northeast corner of Lot 1, Block 1, of MINGO VALLEY SHOPPING CENTER; thence S 89°68'05" W along the North line of said Lot 1 for 136.93 feet; thence N 0°01'55" W for 140.00 feet; thence N 52°28'05" E for 90.51 feet; thence N 89°55'51" E for 13.60 feet; thence S 0°04'09" E for 49.00 feet; thence S 31°50'43" E for 97.80 feet; thence S 0°01'55" W for 63.00 feet to the POINT OF BEGINNING. of the certain property to which the below described Drainage Easement has heretofore reverted by being closed to public use pursuant to Ordinance of the City of Owasso, Oklahoma. r 5. By Drainage Easement, filed of record in the Office of the County Clerk of Tulsa County, Oklahoma, on the 9th day of . - 2 - November, 1989, there was dedicated to the City of Owasso, ~ Oklahoma, a drainage easement over and across the following described property, to-wit: A tract of land that is part of the S/2 of the SW/4 of Section 20, T-21-N, R-14-E, City of Owasso, Tulsa County, Oklahoma, said tract of land being described as follows, to-wit: Starting at the Northeast corner of Block 1 of "Liberty Banking Center," an addition to the City of Owasso, Tulsa County, Oklahoma; thence ~ S 29 39'35" E along the Easterly line of said Block 1 for 35.00' to the "POINT OF BEGINNING" of said tract of land; thence N 60°20'25" E for 109.93'; thence N 00°04'09" W for 60.77'; thence N 89°55'51" E for 195.00'; thence S 00°04'09" E for 156.04'; thence S 31°50'43" E S for 97.80'; thence S 00°01'55" E for 68.00'; thence S 90'58'05" W for 233.04'; thence N 29"39'35" W for 220.77' to the "POINT OF BEGINNING" of said tract of ground, containing 1.74 acres. which said easement was closed on the 6th day of November, 1990, by Ordinance No. 423 passed by the Council of the City of Owasso, State of Oklahoma, filed of record in the Office of the County ' Clerk of Tulsa County, Oklahoma, on the 23rd day of January, 1991 in Book 5300 at Page 156, and published in the Qwasso Reporter on ' the 15th day of November, 1990. 6. Pursuant to the ordinance closing the above-described ' easement, the City of Owasso, Oklahoma, retained the absolute right to reopen the closed easement without expense to the City of i Owasso. 7. Petitioner seeks to foreclose the absolute right of the City of Owasso to reopen the easement closed by the above t Ordinance, and to vacate said easement. 8. The easement, as described in Ordinance No. 423, is either no longer used or no longer required for county or municipal .„ purposes; no public service corporations, transmission and utility ~ companies or franchise holders have any rights in said easement and said easement has never been used by the public and foreclosure of ' the absolute right of the City of Owasso to reopen said easement and vacation thereof will not injuriously affect the rights of owners of other portions of the property subject thereto or the i public. There being no objections to the action requested by Petitioner, to-wit: - 3 - IT IS HEREBY ORDERED, ADJUDGED AND DECREED that the absolute right of the City of Owasso to reopen said easement, without expense to the City of Owasso, should be, and the same is hereby, forever foreclosed and that said easement should be, and the same is hereby, vacated. JUDGE OF THE DISTRICT COURT APPROVED AS TO FORM: McKENZIE, MOFFETT, ELIAS & BOOKS By ATTORNEYS FOR PETITIONER CITY OF OWASSO, OKLAHOMA By CITY ATTORNEY z~~ioozp.ua 1 - 4 - i ~oxnrmunz TO: THE HONORABLE MAYOR AND CITY COUNCII, CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR THE PURCHASE OF VHF RADIOS FOR THE OWASSO POLICE DEPARTMENT DATE: October 14, 1993 BACKGROUND: In 1990 the City Council approved a radio upgrade for the Owasso Police Department that placed UHF radios is all of our police cars. The UHF 450 series of radio provided for better communications for the department on a more secure frequency that did not have significant "bleedover" from other law enforcement agencies. As a result of the radio upgrade, the Owasso Police Department is unable to use the new UHF radios for routine communications with other local law enforcement agencies that currently utilize only VHF radios. Since installing the UHF system, we have utilized the replaced VHF radios that were in use prior to our upgrade for communication with other local law enforcement agencies. These old VHF radios are 25 years old and quickly becoming a maintenance problem. Additionally, they are not reliable in terms of providing consistent dependable communications to other local law enforcement agencies. In fact, some of our police vehicles in operation do not have a VHF radio to communicate with other law enforcement agencies. Due to the lack of communication capability and the possibility of unreliable communications by those units with the older VHF radios, the staff believes that it is time to take action to provide reliable communications for all units for interfacing with other departments. To this point the cost of outfitting each of our units with a good reliable VHF radio has been ' cost prohibitive. However, recently Mr Stamper has located a company that sells radios that have been previously used by other law enforcement agencies and reconditioned. Mr Stamper has discovered that Versatel Company has on hand ten VHF radios that are approximately five ' years old and are in excellent condition. Last month we purchased four of those radios to put in police cars for the purpose of evaluating them to make sure that they would function properly and would enhance our communication with other law enforcement agencies. Those radios have ' performed exceptionally well and have received good reviews from both the police officers and Mr Stamper. The cost of a used radio is significantly lower than the cost of purchasing new VHF radios. In addition to that fact, it is Mr Stamper's opinion that these radios are more than 1 MEMORANDUM Police Department Radios October 14, 1993 Page 2 adequate in terms of their productivity and their ability to provide the level of communications needed. There are currently ten police units that either do not have VHF communication capabilities or have the older radios that are unreliable. The purpose of this request is to ask Council approval of the purchase of ten VHF radios, along with the ancillary upgrades (change frequencies) for those radios that would be required to have them effective for immediate use. COST: Based on Mr Stamper's quote from Versatel Company, we can purchase these radios for $280.00 each, plus shipping. Additionally, we will require $160.00 each for two face plates that need to go in two of the radios that Mr Stamper thinks should be modified to meet the Police Department's needs. The total cost for the acquisition is $3120.00, plus shipping. FUNDING: Funding for this project is recommended through a supplemental appropriation from the General Fund reserves. Should the Council approve the recommendation listed below, on the next Council agenda there will be an item requesting a supplemental appropriation to the police department for the amount necessary to purchase the radios. The impact of a supplemental appropriation of this amount is not significant and will not adversely impact our investment of the reserve funds currently maintained by the City. RECOMMENDATION• The staff recommends Council approval of the expenditure of $2800.00, plus shipping, to Versatel of Casper, WY, and the expenditure of $320.00 to Bolay Communications, Oklahoma City, OK. ' MEMORANDUM TO: HONORABLE MAYOR AND COUNCIL MEMBERS OWASSO CITY COUNCII. FROM: MICHAEL J. KNEBEL SUBJECT: BUY-OUT OF CURRENT TOSHIBA COPIER LEASE DATE: October 12, 1993 BACKGROUND A memorandum from the copy machine review team was presented to the city manager September 29, 1993 and was included in the written City Manager's report for the October 5~ City Council meeting. That memo included information on several products and a recommendation to acquire a Canon NP6060 through Mirex Corporation via a three year lease/purchase contract and to utilize the lease buy-out option for the current Toshiba BD9230. This memorandum is a formal request for council action to allow the lease buy-out for the Toshiba copier. As stated in the attached memo,the existing Toshiba BD9230 copier at city hall is not presently very efficient at producing large volumes of work, but still has several years of valuable service left. The terms of the lease for this copier include abuy-out clause with a current purchase value of $1,162.91. Considering the fact that lower volume copiers without duplexing or sorting capabilities sell for considerably more, it would be a worthwhile investment for the city to purchase this unit for use in the Public Works administration office. Telephone calls to several Toshiba service providers located in the Tulsa area indicate maintenance contracts for 5,000 copies per month are available for approximately $75.00 per month. If the recommendation to purchase this unit is approved, funding for the purchase will come from the general government budget line item for copying expenses. After acquisition, the Public Works administrative budget should be able to sustain the monthly maintenance payments for the remainder of the fiscal year. RECONIlVIENDATION It is recommended that the City Council authorize purchase of the Toshiba copy machine currently in use at city hall, utilizing the buy-out clause in the lease/purchase agreement from LeaseAmerica Corporation in the amount of $1,162.91. Attachments: Copy Machine Recommendation Memorandum, September 29, 1993 MEMORANDUM TO: RODNEY RAY FROM: MICHAEL J. KNEBEL SUBJECT: COPY MACHINE RECOMMENDATION DATE: September 29, 1993 BACKGROUND The City's three year lease on the Toshiba BD9230 copy machine at city hall expired last month. Consequently, a staff team was formed to review the City's options for continued maintenance and/or replacement of this machine. Team members include Marcia Boutwell, Rohn Munn, Ann Harris, and myself. This memo is a summary of our research efforts. GENERAL INFORMATION It is generally accepted by the industry that the useful lifespan fora copy machine in a high volume environment is three to five years. The Toshiba machine has produced approximately 1,000,000 copies over the last three years (for an average of over 25,000 copies per month). Although the volume of copies produced by this machine was not beyond the projected usage, it has not been functioning at peak efficiency for some time. Currently, one cannot simply place certain types of "jobs" in the document feeder and rely on the machine to produce the desired copies without jamming. The technicians from Western Business Products (the supplier of the Toshiba copier) have recently completed an overhaul on the copier to improve the systems performance, but the machine is still not reliable for large volumes of work. Therefore, the team concentrated its efforts on the selection of a new copy machine. SELECTION CRITERIA When selecting a copier, there are several important factors to investigate. The number of copies expected over a given period and the quality of maintenance are probably the most critical. Project- ing the expected number of copies per month serves two functions. This information is used to specify the speed and duty cycle necessary. Because the speed and duty cycle of copiers are basically a function of price, the selection of a unit larger than necessary would be a waste of public funds. Quality of maintenance (the second critical component) is important for any complex piece of electromechanical equipment. Parts do wear out and or/break on high volume production devices such as this. Prompt and thorough repair is essential for maintaining efficiency in the city's work 1 processes. All of the team members had very strong feelings about the importance of a quality ' repair service. Guarantees, warranties, and maintenance contracts are only as good as the actual repairs performed. The company supplying the services must be interested in maintaining high quality maintenance at any cost. (Please note that the duality of output for the larger machines has ~ recently progressed to a level where the difference between brands is becoming insignificant.) These requirements and several others were formulated before initiation of the actual selection pro- cess. They are as follows: The vendor shall be under current state bid contract. The vendor shall have a local, full time, authorized maintenance department. The machine shall be furnished by a major manufacturer of copiers. The machine should be capable of copying up to 11" x 17" paper. The machine shall be capable of producing 50 - 8.5" x 11" copies per minute (or more) and have a minimum duty rating of 50,000 copies per month. The machine shall have output sorting capabilities. The team used the preceding criteria to select potential area vendors. Following the initial research efforts, the group focused on units from Mirex Corp., Xerox Corp., and Western Business Prod- ucts. Mirex distributes products from Canon, Xerox represents themselves, and Western Business Products is a dealer for Toshiba products. Each of these vendors was requested to make a specific product recommendation based on (1) the previously stated criteria and (2) their professional evaluation of a suitable machine for the usage patterns at City Hall. PRODUCT COMPARISON After receiving the initial "sales pitches" from the three vendors, the team requested a complete list of each machines specifications, associated cost factors, and a list of references. The requested information was supplied by Mirex for a Canon NP6060, Xerox for a Xerox 5053, and Western Business Products for a Toshiba 6550. A review of the proposed systems specification sheets verified that all three vendor's products met or exceeded the usage requirements. In terms of overall cost, the systems were not on equal footing. The following table displays a compilation of the estimated monthly cost associated with each of the copiers. (Note that the figures for the estimated monthly maintenance fees and the estimated monthly consumables costs are based on an average of 33,000 copies per month and are roughly proportional for a lower usage rate.) Copier Model Monthly Three Year Lease Fee Monthly Maintenance Fee Estimated Monthly consumables Estimated Cost per Copy Estimated TOTAL Monthly Cost Canon NP6060 $414.72 $165.00 $110.00 $0.025 $6$9.72 " Xerox 5053 $403.66 $403.00 $103.32 $0.031 $909.98 Toshiba b550 $483.53 $429.00 $0.00 $0.032 $912.53 ''' .r • The major notable difference between vendors' lists of associated costs was the 1/2 cent per copy maintenance fee proposed by Mirex versus the 1.22 and 1.3 cent per copy maintenance charges from the other two vendors. Although it is relevant that the Toshiba system also had the cost of consumables (toner, etc.) built into its maintenance fees, their combined maintenance/consumables fee is still well above those for the Canon copier from Mirex. Obviously, the overall proposal from ~ Mirex was far more competitive than the others. The substantially lower monthly rate for the Canon convinced the team to research the Mirex proposal in greater detail. '~ Each of the references supplied by Mirex was contacted for their input. All five reported high levels of satisfaction with the Canon NP6060, the promptness of maintenance service, the skill level of the Mirex technicians, and the quality of service received. A demonstration unit was also delivered to city hall on a trial basis. During the one and one-half week trial period, the unit performed as advertised. The only problems were the staffs' obvious lack of familiarity with the unit's controls and special functions. (Note that training on any new copier would be provided by Mirex at no charge.) The lower overall monthly cost, the apparent quality of service for the Canon copier from Mirex Corporation, and actual usage of the machine have convinced the team that the NP6060 would be a prudent investment for the City of Owasso. CURRENT COPY MACHINE Although the existing Toshiba BD9230 copier at city hall is not presently very efficient at producing large volumes of work, it still has several years of valuable service left. The terms of the lease for this copier include a buyout clause with a current purchase value of $1,162.91. Considering the fact that lower volume copiers without duplexing or sorting capabilities sell for considerably more, it would be a worthwhile investment for the city to purchase this unit for use by other departments at another site. Telephone calls to several Toshiba service providers located in the Tulsa area indicate maintenance contracts for 5,000 copies per month are available for approximately $75.00 per month. RECOMMENDATION The team recommends the acquisition of a Canon NP6060 through Mirex Corporation via a three year lease purchase contract. We also recommend utilizing the lease buyout option for the Toshiba BD9230 at $1,162.91. 1 1 1 1 ' n~oxnrmuM TO: HONORABLE MAYOR AND COUNCIL MEMBERS OWASSO CITY COUNCII. FROM: MICHAEL J. KNEBEL SUBJECT: PURCHASE OF NEW CANON COPIER DATE: October 12, 1993 BACKGROUND A memorandum from the copy machine review team was presented to the city manager September 29, 1993 and was included in the written City Manager's report for the October Sm City Council meeting. That memo included information on several products and a recommendation to acquire a Canon NP6060 through Mirex Corporation via a three year lease/purchase contract and to utilize the lease buy-out option for the current Toshiba BD9230. This memorandum is a formal request for council action to allow the outright purchase of a Canon NP6060 from Mirex Corporation of Tulsa. MODIFICATION OF ORIGINAL RECOMMENDATION The originally proposed lease/rental agreement from Mirex Corporation for the Canon NP6060 copier is currently on the state bid list under contract number SW30071. This contract includes (1) a three year extended term lease/rental for $414.72 per month, (2) a monthly maintenance fee based on 1/2 cent per copy, (3) black toner for $110.00 per case (to yield approximately 33,000 copies), and (4) a 5,000 staple cartridge for $16.00. During a recent review of contract number SW30071, an option to allow purchase of the copier (in lieu of the extended lease agreement) was found. The contract's outright purchase price for the Canon NP6060 is $11,765. If the city were to acquire use of this machine via outright purchase instead of a through a lease, the savings could be considerable. A three year lease at $414.72 per month is an expenditure of $14,929.92. When the cost of a buy-out at the end of the lease is added, the overall unit's cost increases to approximately $16,100. These two figures are 27 % and 37 % more than the outright purchase price of $11,765. The estimated monthly maintenance and toner costs for operation of this machine would be the same for any method of acquisition chosen from the state bid list. This cost would be approximately $208.33 at 25,000 copies per month and $275.00 for 33,000 copies. Since the average number of copies per month from the existing copier is currently under 25,000 copies per month, the lower of the two monthly cost averages will likely prevail for at least the first year. The state contract for this item is written in such a manner that the maintenance and supplies are separate and distinct from the lease options. This means that the vendors should have little or no incentive to provide better service to customers utilizing a lease agreement. There are several reasons why the extended term lease/rental options exist. The most apparent is for organizations ~ with limited cash flow. A lease/rental agreement can act as a loan (with tax advantages under certain circumstances) that allows the use of technology that would otherwise be inaccessible due to lack of funding for immediate purchase. Another reason could be to keep annual capital expenditures at a minimum (although utilization of this philosophy is more costly over the long term.) "'~ The average monthly cost of operation for the current Toshiba copier during fiscal year 1992-93 was $762.44. This year's copy machine budget line item was based on that figure plus funding for a minor increase in the monthly maintenance agreement costs. The projected average monthly cost for the proposed copier purchase, maintenance, and supplies is $568.47 when amortized over three years. FUNDING If the city were to utilize the three year lease/rental agreement available on the state contract, there are sufficient funds budgeted. The outright purchase of the machine would require a supplemental appropriation to the eeneral fund this year but would also save several thousand dollars over the next three years. If the recommendation for the outright purchase of the Canon copier is accepted, a request for a supplemental appropriation to the capital outlay portion of the general government budget in the amount of $7,750.00 will be presented at a future City Council meeting. RECOM1Vl~NDATION It is recommended that the City Council authorize the purchase of a Canon NP6060/SS-A 1 from Mirex Corporation (the authorized agent of BMI Systems Corp.), Tulsa, OK through the state bid contract in the amount of $11,765.00. .. Attachments: Copy Machine Recommendation Memorandum, September 29, 1993 w ~ox~vn~ TO: RODNEY RAY . FROM: MICHAEL J. KNEBEL SUBJECT: COPY MACHIlVE RECONINIENDATION DATE: September 29, 1993 BACKGROUND ' The City's three year lease on the Toshiba BD9230 copy machine at city hall expired last month. Consequently, a staff team was formed to review the City's options for continued maintenance and/or replacement of this machine. Team members include Marcia Boutwell, Rohn Munn, Ann Hams, and myself. This memo is a summary of our research efforts. GENERAL INFORMATION It is generally accepted by the industry that the useful lifespan fora copy machine in a high volume environment is three to five years. The Toshiba machine has produced approximately 1,000,000 copies over the last three years (for an average of over 25,000 copies per month). Although the volume of copies produced by this machine was not beyond the projected usage, it has not been functioning at peak efficiency for some time. Currently, one cannot simply place certain types of "jobs" in the document feeder and rely on the machine to produce the desired copies without jamming. The technicians from Western Business Products (the supplier of the Toshiba copier) have recently completed an overhaul on the copier to improve the systems performance, but the machine is still not reliable for large volumes of work. Therefore, the team concentrated its efforts on the selection of a new copy machine. SELECTION CRITERIA When selecting a copier, there are several important factors to investigate. The number of copies expected over a given period and the quality of maintenance are probably the most critical. Project- ing the expected number of copies per month serves two functions. This information is used to specify the speed and dut~cycle necessary. Because the speed and duty cycle of copiers are basically a function of price, the selection of a unit larger than necessary would be a waste of public funds. Quality of maintenance (the second critical component) is important for any complex piece of electromechanical equipment. Parts do wear out and or/break on high volume production devices such as this. Prompt and thorough repair is essential for maintaining efficiency in the city's work processes. All of the team members had very strong feelings about the importance of a quality ~ repair service. Guarantees, warranties, and maintenance contracts aze only as good as the actual repairs performed. The company supplying the services must be interested in maintaining high ' quality maintenance at any cost. (Please note that the quality of output for the larger machines has recently progressed to a level where the difference between brands is becoming insignificant.) ~ These requirements and several others were formulated before initiation of the actual selection pro- cess. They are as follows: The vendor shall be under current state bid contract. , The vendor shall have a local, full time, authorized maintenance department. The machine shall be furnished by a major manufacturer of copiers. The machine should be capable of copying up to 11 " x 17" paper. ~, The machine shall be capable of producing 50 - 8.5" x 11" copies per minute (or more) and ~' have a minimum duty rating of 50,000 copies per month. ~ The machine shall have output sorting capabilities. The team used the preceding criteria to select potential area vendors. Following the initial research efforts, the group focused on units from Mirex Corp. , Xerox Corp. , and Western Business Prod- ucts. Mirex distributes products from Canon, Xerox represents themselves, and Western Business Products is a dealer for Toshiba products. Each of these vendors was requested to make a specific product recommendation based on (1) the previously stated criteria and (2) their professional evaluation of a suitable machine for the usage patterns at City Hall. PRODUCT COMPARISON After receiving the initial "sales pitches" from the three vendors, the team requested a complete list of each machines specifications, associated cost factors, and a list of references. The requested information was supplied by Mirex for a Canon NP6060, Xerox for a Xerox 5053, and Western Business Products for a Toshiba 6550. A review of the proposed systems specification sheets verified that all three vendor's products met or exceeded the usage requirements. In terms of overall cost, the systems were not on equal footing. The following table displays a compilation of the estimated monthly cost associated with each of the copiers. (Note that the figures for the estimated monthly maintenance fees and the estimated monthly consumables costs are based on an average of 33,000 ccpies per month and are roughly proportional for a lower usage rate.) Copier Model Monthly Three Year Lease Fee Monthly Maintenance Fee Estimated Monthly consumables Estimated Cost per Copy Estimated TOTAL Monthly Cost Canon NP6060 $414.72 $165.00 $110.00 $0.025 $689.72 Xerox 5053 $403.66 $403.00 $103.32 $0.031 ''. $909.98 Toshiba 6~~0 $483.53 $429.00 $0.00 $0.032 $912.53 .~ The major notable difference between vendors' lists of associated costs was the 1/2 cent per copy maintenance fee proposed by Mirex versus the 1.22 and 1.3 cent per copy maintenance charges from the other two vendors. Although it is relevant that the Toshiba system also had the cost of consumables (toner, etc.) built into its maintenance fees, their combined maintenancelconsumables fee is still well above those for the Canon copier from Mirex. Obviously, the overall proposal from Mirex was far more competitive than the others. The substantially lower monthly rate for the Canon convinced the team to research the Mirex proposal in greater detail. Each of the references supplied by Mirex was contacted for their input. All five reported high levels of satisfaction with the Canon NP6060, the promptness of maintenance service, the skill level of the Mirex technicians, and the quality of service received. A demonstration unit was also delivered to city hall on a trial basis. During the one and one-half week trial period, the unit performed as advertised. The only problems were the staffs' obvious lack of familiarity with the unit's controls and special functions. (Note that training on any new copier would be provided by Mirex at no charge.) The lower overall monthly cost, the apparent quality of service for the Canon copier from Mirex Corporation, and actual usage of the machine have convinced the team that the NP6060 would be a prudent investment for the City of Owasso. CLrRRENT COPY MACHINE Although the existing Toshiba BD9230 copier at city hall is not presently very efficient at producing large volumes of work, it still has several years of valuable service left. The terms of the lease for this copier include a buyout clause with a current purchase value of $1,162.91. Considering the fact that lower volume copiers without duplexing or sorting capabilities sell for considerably more, it would be a worthwhile investment for the city to purchase this unit for use by other departments at another site. Telephone calls to several Toshiba service providers located in the Tulsa area indicate maintenance contracts for 5,000 copies per month are available for approximately $75.00 per month. RECOMMENDATION The team recommends the acquisition of a Canon NP6060 through Mirex Corporation via a three year lease purchase contract. We also recommend utilizing the lease buyout option for the Toshiba BD9230 at $1,162.91. a I i~ MEMORANDUM TO: CITY COUNCII, CITY OF OWASSO FROM: BOB RANDOLPH MAYOR SUBJECT: REQUEST FOR COUNCII, CONFIltMATION OF APPOINTMENTS DATE: October 15, 1993 BACKGROUND: Pursuant to established procedure and ordinance, the Mayor may nominate and appoint persons to represent the City on various boards, commissions, committees, and trusts; such appointment subject to confirmation by the City Council. Generally those appointments are made in June of each year for terms established by ordinance or policy. However, there are occasions during the year that require additional appointments due to various reasons. The recent employment of both a Public Works Director and Police Chief present a need for a change in some of the previous appointments. Therefore, it is requested that the City Council consider for confirmation the following persons for the appointments indicated: Mr Robert Carr - Mr Robert Can - Ms Maria Alexander - Mr Robert Can - RECOMMENDATION: Trustee for Regional Metropolitan Utility Authority (Replacing Rodney J Ray) Trustee for Metropolitan Environmental Trust (Replacing Rodney J Ray) Member of Owasso Capital Improvements Committee (Replacing Ed Smith) Member of Owasso Capital Improvements Committee (filling vacant position) I recommend Council confirmation of the above listed appointments and that the City Manager be directed to properly notify the appropriate agencies of these appointments.