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Home My WebLink About1993.11.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: November 2, 1993 TIME: 7:00 p. m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p. m. on Friday, October 29, 1993. Marcia outwell, Council Clerk AGENDA ''1 1 1. Call to Order 2. Flag Salute 3. Roll Call 4. Request Approval of the Minutes of October 19, 1993 Regular Meeting. Attachment #4 5. Request Approval of Claims. Attachment #5 Owasso City Council November 2, 1993 Page 2 6. Consideration and Appropriate Action Relating to a Request for Approval of a Supplemental Appropriation to the Police Department General Fund Budget. ~ Ms Bishop Attachment #6 Staff will recommend Council approval of a supplemental appropriation in the amount '' of $3400 to the Police Department Capital Outlay section of the General Fund Budget ~ to fund the purchase of radios approved previously. v 7. Consideration and A r ri pp op ate Acrion Relating to a Request for Approval of a Supplemental Appropriation to the General Government Department General Fund ~ Budget. Ms Bishop Attachment #7 Staff will recommend Council approval of a supplemental appropriation in the amount of $8000 to the General Government Department Capital Outlay section of the General Fund Budget to fund the purchase of one Canon copier and execute the buyout clause of the lease/purchase agreement on athree-year-old Toshiba copier. 8. Consideration and Appropriate Action Relating to a Request for the Purchase of Light Fixtures and Material for Improvements to the Owasso Recreation Center. Ms Worley Attachment #8 Staff will recommend Council approval of the expenditure of $1427.40 to Broken Arrow Electric Supply for the purchase of light fixtures and materials. 1 Owasso City Council November 2, 1993 Page 3 9. Consideration and Appropriate Action Relating to a Proposed Change Order to a Contract ~ Between the City of Owasso and RDG Construction, Inc for the Construction of a Central Fire Station. Chief Allen Attachment #9 Staff will recommend Council approval of a Change Order that would increase the ~ contract by $8489, such increase for the construction of an additional room to the previously approved plans and specifications. 10. Consideration and Appropriate Action Relating to a Request for Approval of a Contract • for Engineering Services. Mr Compton Attachment #10 Staff will recommend Council approval of the expenditure of $1200 to Sack and Associates, Inc for the purpose of providing engineering services related to the construction of a picnic shelter in Elm Creek Park. ' 11. Consideration and A ro riate Action Relatin to a R uest PP P g eq to Rezone a Tract of ' Property from RS-2 to RS-3, Such Property Located Generally East of 129th East Avenue and North of the Owasso Junior High School, and Containing 40 Acres, More or Less. Mr Rooney Attachment #11 Staff will present the case report, the Planning Commission recommendation, and staff recommendation that the requested zoning be approved. 1 Owasso City Council November 2, 1993 Page 4 12. Consideration and Appropriate Action Relating to a Request for Council Approval of Supplemental Appropriations to Various Departments of the General Fund; and to the Ambulance Fund; and to the OEDA Fund. ' Ms Bishop Mr Ray Attachment #12 Staff will recommend Council approval of a carry-over budget and supplemental appropriations in the amount of $41,333 to the General Fund, $4000 to the Ambulance Fund, and $155,018 to the OEDA Fund. 13. Consideration and Appropriate Action Relating to a Request for Council Confirmation of Mayor's Appointment. Mayor Randolph Attachment #13 The Mayor will request confirmation of his appointment of Vicki Tapp to the Owasso Board of Adjustment. 14. Report from City Manager 15. Report from City Attorney II II II Owasso City Council November 2, 1993 Page 5 16. Unfinished Business ~ OWASSO CITY COUNCIL D~IINUTES OF REGULAR MEETING ~ Tuesday, October 19, 1993 The Owasso City Council met in regular session on Tuesday, October 19, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p. m. on Friday, October 15, 1993 and Addendum to Agenda posted at 12:30 p. m. on Monday, October 18, 1993. ITEM 1: CALL TO ORDER ii ii ii ii i~ i~ Mayor Randolph called the meeting to order at 7:00 p.m. ITEM 2: FLAG SALUTE The flag salute was led by Ms Pat Woods. ITEM 3: ROLL CALL PRESENT Bob Randolph, Mayor Mary Lou Barnhouse, Councilor Charles Burris, Councilor Rex Bowen, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney ABSENT John Phillips, Vice Mayor Marcia Boutwell, Council Clerk A quorum was declared present. ITEM 4: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 5 1993 REGULAR MEETING. Charles Bums moved, seconded by Rex Bowen, to approve the minutes, by reference made a part hereto. AYE: Bums, Bowen, Barnhouse Randolph NAY: None Motion carried 4-0. i~ r Owasso City Council ITEM 5: REQUEST APPROVAL OF THE CLAIMS Rex Bowen moved, seconded by Mayor Randolph, that the following claims be approved: (1) General Fund $27,533.40; (2) Workers' Compensation Self-Insurance Plan $773.72; (3) Ambulance Service Fund $908.45; (4) E-911 $1,790.71; (5) Capital Improvements $44,958.30; (6) Revenue Bond Project Fund $23,699.33; (7) City Garage $1,178.71; (8) Interfund Transfers $3,700.44; (9) General Fund Payroll $86,374.82; (10) City Garage Payroll $2,782.74. AYE: Bowen, Randolph, Barnhouse, Burns NAY: None Motion carved 4-0. ITEM 6: REQUEST BY CITIZEN TO ADDRESS THE COUNCIL FOR THE PURPOSE OF MAKING A PRESENTATION. Mr Max Simpson and daughter, Sara, presented the City Council with framed news clippings from The Tulsa World highlighting the building growth in Owasso. Mayor Randolph thanked them for the gesture and requested that it be displayed at City Hall for the public's enjoyment as well. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ORDINANCE NO_469, AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE OWASSO AMBULANCE SERVICE FOR USERS NOT COVERED BY THE PROVISIONS OF ORDINANCE NO 369 OR BY SUBSCRIPTION; AND PROVIDING FOR THE UTILIZATION OF A "THIRD PARTY" BILLING SYSTEM FOR USERS HAVING INSURANCE COVERAGE. Ordinance No 469 would implement the recommendation of the ambulance fee study team by allowing third party billing to those subscribers who have insurance coverage for ambulance service. Mayor Randolph moved, seconded by Charles Burns, to approve Ordinance No 469. AYE: Randolph, Bums, Bowen, Barnhouse NAY: None Motion carried 4-0. ,~ October 19, 1993 2 Owasso City Council October 19, 1993 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A RE UEST FOR THE ATTACHMENT OF AN EMERGENCY CLAUSE TO ORDINANCE NO 469. Mr Ray explained that in order to execute third party billing by the previously approved date of November 1, 1993, an emergency clause is needed for Ordinance No 469. Mayor Randolph moved, seconded by Charles Bums, to attach an emergency clause to Ordinance No 469. AYE: Randolph, Bums, Bowen, Barnhouse NAY: None Motion carried 4-0. ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE CITY ATTORNEY TO BE AUTHORIZED T EXECUTE A DECREE ON BEHALF OF THE CITY OF OWASSO WHEREIN THE CITY PERMANENTLY VACATES AN EASEMENT NO LONGER REQUIRED FOR MUNICIPAL PURPOSES. Mr Cates explained that the City Council approved Ordinance No 423 in 1990, which closed an easement previously contained on unplatted property but reserved the rights of the City of Owasso to reopen the easement. The new property owner is requesting to foreclose on the City's rights to reopen the easement closed by Ordinance No 423. Mr Cates explained the Mr Rooney had reviewed this request and had no objections to foreclosing on the City's rights to reopen the easement. Charles Bums moved, seconded by Rex Bowen, to authorized Mr Cates to sign the decree on behalf of the City of Owasso, closing any rights to reopen the easement. AYE: Bums, Bowen, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF RADIOS FOR THE OWASSO POLICE DEPARTMENT. Mr Ray explained that in 1990 the City Council approved the upgrading of radios for the owasso Police Department that placed UHF 450 radios in all of the city police cars. Because of that upgrade, the Owasso Police Department was prohibited from having routine communications 3 Owasso City Council October 19, 1993 with other local police departments. Since the new UHF 450 series was installed, the old VHF radios were utilized for that purpose, however, these are approximately 25 years old and becoming a maintenance problem. Previously, the cost of replacing the old VHF radios with new ones was cost prohibitive. Mr Stamper has discovered a vendor who has ten VHF radios that are approximately five years old and are in excellent condition. Last month four of those radios were purchased to monitor their function, and they performed exceptionally well. These radios can be purchased to $280.00 each, plus shipping. Additionally, $160.00 would be '~ required for each of two radios that need face plates to meet the Police Department standards. The total cost would be $3120.00, plus shipping. Funding is requested through a supplemental appropriation from the General Fund reserves. Mr Bowen asked if it would be possible to obtain 11 of the radios so the City would have a spare. Mr Ray did not know whether it was possible to obtain 11 radios, but the City Council could authorize the purchase of 11 if they were available. ~ Rex Bowen moved, seconded by Charles Bums, to approve the expenditure of $3080.00, plus shipping, to Versatel of Casper, WY, and the expenditure of $320.00 to Bolay Communications, Oklahoma City, OK, for the purchase of police department radios and hardware. AYE: Bowen, Bums, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE PURCHASE OF A TOSHIBA COPY MACHINE Mr Knebel recommended that the existing copier at City Hall, the Toshiba BD9230, be purchased through the buy-out clause in the lease/purchase agreement from Lease America Corporation in the amount of $1162.91. He stated that while it is not efficient at large volumes of work, it still has several years of valuable service left and would be a worthwhile investment for the City to purchase this machine for the Public Works administration office. Owasso City Council October 19, 1993 Charles Bums moved, seconded by Rex Bowen, to authorize the purchase of the Toshiba copy machine currently in use at City Hall, utilizing the buy-out clause in the lease/purchase agreement from Lease America Corporation in the amount of $1162.91. AYE: Burris, Bowen, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATIN TO THE PURCHASE AND ACQUISITION OF A COPY MACHINE Mr Knebel presented the recommendation to allow the outright purchase of a Canon NP6060 from Mirex Corporation of Tulsa. He explained that the outright purchase of the machine is a 27 % to 37 % savings versus utilizing a lease and abuy-out option at the end of the contract. He explained that the projected monthly cost for purchase, maintenance, and supplies would be $568.47. If the outright purchase is desired, it will require a supplemental appropriation to the Capital Outlay portion of the General Government budget in the amount of $7765.00 at a future City Council meeting. Mr Bums asked what was the projected life of this copier. Mr Knebel stated approximately three years, more if used less that projected. Mayor Randolph moved, seconded by Charles Burris, to authorize the purchase of a Canon NP6060/SS-A1 from Mirex Corporation (the authorized agent of BMI Systems Corp), Tulsa, ~ OK, through the state bid contract in the amount of $11, 765.00. AYE: Randolph, Bums, Bowen, Barnhouse NAY: None Motion carried 4-0. 5 Owasso City Council October 19, 1993 ~ ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL CONFIRMATION OF MAYOR'S APPOINTMENT. Mr Randolph requested confirmation of the following individuals for the appointments indicated: Mr Robert Can - Trustee for Regional Metropolitan Utility Authority (Replacing Rodney J Ray) Mr Robert Can - Trustee for Metropolitan Environmental Trust (Replacing Rodney J Ray) Mr Robert Can - Member of Owasso Capital Improvements Committee (Filling vacant position) Ms Maria Alexander - Member of Owasso Capital Improvements Committee (Replacing Ed Smith) Charles Bums moved, seconded by Mayor Randolph, to approve the Mayor's appointments as indicated. AYE: Bums, Randolph, Barnhouse, Bowen NAY: None Motion carried 4-0. ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO RESOLUTION NO 93-09. A RESOLUTION AUTHORIZING INDEBTEDNESS BY THE OWASSO PUBLIC WORKS AUTHORITY IN THE AMOUNT OF 25 000. Mr Ray presented the addendum item. He explained that on March 2, 1993, the Trustees approved a concept for the buy-out of one and one-half sections of "protected service area" from the Rogers County Rural Water District. On that same date, the Authority entered into a contract formalizing the agreement between the two parties. That contract requires payment of $49,750 ($25,000 from the OPWA reserves and $25,000 loaned from developers in the service area), to be closed on October 31st. The loan will be repaid from increased tap fees in that area. 6 Owasso City Council October 19, 1993 Resolution No 93-09 acknowledges that the City of Owasso is aware of the incurrance of debt by the Owasso Public Works Authority from Trail's End Development in the amount of $25,000 for the purchase of the water district area, and authorizes the Trustees to incur that debt. Rex Bowen moved, seconded by Mayor Randolph, to approve Resolution No 93-09. AYE: Bowen, Randolph, Barnhouse NAY: None RECUSE: Bums Motion carried 3-0. ITEM 15: REPORT FROM CITY MANAGER Mr Ray and Mr Cates reviewed the Cable Act of 1992 and its effect on the City of Owasso. The City may join forces with other city governments through INCOG as a service they may provide to assist the municipalities. Mr Cates stated it is encouraging and could lead to lower ~ cable rates. Mr Ray reviewed several items: 1. Water tower problems were reviewed from the past weekend. The problems appear to be corrected and there was no danger to the public, only low water pressure. 2. A sample letter to polycart users informing them of the option to store the container over the winter months was distributed to the Council. 3. Mr Ray Requested that the minutes note that the City has received a cash donation in the amount of $6700.00 from the Owasso Sertoma Club and Owasso Masonic Lodge for the purchase of Police Camcorders. The funds have been deposited and will be held until the Council appropriates these funds for the purpose specified by the donating organizations. ITEM 16: REPORT FROM CITY ATTORNEY No report. ITEM 17: UNFINISHED BUSINESS None. 7 Owasso City Council October 19, 1993 ITEM 18: NEW BUSINESS None ITEM 19: ADJOURNMENT Rex Bowen moved, seconded by Charles Bums to adjourn. y AYE: Bowen, Bums, Barnhouse, Randolph ~} NAY: None Motion carried 4-0 and the meeting was adjourned at 7:32 p.m. '~ Bob Randolph, Mayor Marcia Boutwell, Council Clerk NOTE: These minutes were taken and transcribed by Timothy Rooney in the absence of Ms Boutwell. 8 CITY OF OWA8~0 GENERAL FtJHD 1iJi3,~.•';:~ _'1:3;4? A%F CLAIMS REFi~KT APAFVR FAGS: ._,r ~ T,_y.....,,r. ~'"-CFir'TI^Iy ?.. 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A'=:a~ PEiiIP FETT'i CA'S?~ ~3.=~ L'EFARTMEs1T TOTAL =___:: x,40^,y'3 ------------------------------ ' a t1:=;? :~ t, * T ~t r.. P_ G ~ ~c p A M T ~-: ,~ . t ., , -'1 (lGO': _..'r_~ .:._1CR'1]~j' _L.j .:~ i".. '_1 _.~~-a.~=' rtt''= '~ ! )l _,~~tr-~'-,7 Tk,~ -~rTr~v:~ F'u^'T' r'd=L' •~- r,rmm•+ -ail', '_= 'TTY?,ji--rte- _- r r^^t = -'? = i:', ti". ~ _ ~,~. ___T~_ __. -_ ______________________________ d L .~ ,,;:-,'~__ ='_)r?Tur,~r_TER*t F:ELL. TELE• rLLt:r.r " .:~~ GIT`I OF OWASSO GENERAL FUND li?i•~;~"~:_: , ~ ; ~,~ ~ __;'~ A'F' ~,LAIM~ REPORT P.:'ARj~R: FAGS; ---------- ------------------------- ------------------------- ------------- ..j =~'iE.- - ------------------------------ ~:?i1'-~M ML~!E'EF' =EF~rI+=E LIFE °RE TAk: ALrM FEE'S ~a~t?l~ij iT:E LOF~Tt1A~=TER Ru:ETAGE t~IETER '-,'dt?^9:' t('?LTi +.=ARE HEALTH f_LtiTEr' F'='L EPrIFL L:~R?iG 5r'REE"i '=?4~iR:,4 '=ITY ~~ANA;-E F'?EL '~»~_=J? ~jFFICE I;EPOT Ci:RD PLniI ~;UP'LIE:~ 'gr)gt ^ Tr~i.f~rj iT?r7 fjT^ r? i; f.- 'J 111 -. .] r T ~-~TT43T.'~ rj~~~l. ~ ~Pt. l'~ 1 '~~i~~'~~'~ TREnE~r^E=` F'ETT't i;ASH ~-E1~tr~ F'ETTz ~_A~=H yc7f~'==rl ';'1'{t:.`_~'tT~~' t'ETT`i i_A:=;H ~'L!~_ !`•rrE3T -rC 'd4l"i'-.';=,.r T'T' T~+.• T :~lj~; ~!.T:~IE'=TEr~i BALL TEL'c. - :'9.i FL LXr`.i-' 'a$ i~ ~.,_ _ 'J~,~A i1A 11i}•'!iL l~A~= 'v Tj~-F. ;;,-__ =_,r~Ti;j,;,_~~~->~ BELL TE'LE, =1'~-= NOti-Fr E,rA~ -±4n~;~;9 Lnr:r iPi~=_eT.~=-T -,'o LOt~+~ PIETP;idi;E i;EPAR T'~~F'i3T T=rT~L =___. __-_- _' ~_-_-- -=r -- i _ .I -..., ~ _ ~ ~ -. _ ... _ ------------------------------ r ~ r N ? _ . . 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TELEVILED TRAIHIPiC~ ~:;Et.!j!) -~4i~0:3=_, H~i~AF'L7 ~TA~iPEF' PETP.IPiER ~ °,~!.!)i1 ~ta!15:jd ?'R°E.A'?;F'EP PETTY C:AE~H REIMS%TRAIHIH!T 1!)x.01 a~~1,5~?_ T'1'ALL UPrTFO-Pt 3~ E~JtUIP E~~UI°?~1EPiT a "~~ ~G ~ . ~J J '~5.i.79 '~4~c;.^-,~ CITY G~,RAGE Ft1EL 1 , -'`.7-11 t 1 J -J J ;4;,,~t? ;='rFI!:.. ~~EFi~T '=ARI1 °LAH ',r1=FLIE'~ 1 •1 =E+.3,ti Q.~l '~ i 1 ;'rAr; TFT f (1'i! i)jt_;_ 1 1 + l it ~ 'a~!)'~i. :i iv~f ~ At?~r!.) ~"A~,m,~ P~PT,_ .~~.~~~ ~'~'-~' %~1r+? -P~IAF'T =<~r'~LIE-= 1!!,~. ~~ '~:;ti'i_;ii =`'1R!r~i'~ .'=..'i`:'E";`='~~E:E !r:II =PM FATCHES ~~°.a'= -'J ~J q~;!~,'a R.4'=.ij;--'~_; P~T!.E RITE =t.FFLiES i`'!).'~~ '?3+.,- =,I:-rP or'*m~• t hj - y~~NrP,_r,-, y ,~ ~•a~'~-,4 TA'iLOE F nEE' CO ~~t?FFLIE~~ 11".03 '~+`'')'"= =-''TT~LI:_T.EFH FELL TELE. ~ "_+:.; :'LE)AR ?~i._~3 'd'i'~~= ^uLA Pt;', T?1F'AL i=A'= "a= ?1:Ey ;:;, ~? ~'~+.)-'4? 7u4.!T~i-I=.~=TE~R'~( °ELL TE.E. 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Jb 6~.1i7 _~ 14 Q • ~.; '-~~il `_ ~' M E?iT~~~~'_:E~:E j~ 5; `- ~~; ~ RI~7 MEi~IAti .!J.!]tr ~:i="!-!~ _!„LA ~ETATE IiIUt~E~TRIEE =~IR~fF 11~!.!~0 ~'~ii ..i ~ _ Q 1. ! ~ r' x.11} -. r. 1.~.I .t~ _- L _ - (`C,':._uur~~ rTp.: _ _- _ { -+ . 1 i v 1 'a~ij:_j.i ~_iT ~' fj~E'}f'r, G.AI^,_ ;~%'l,G,! ?4';$A C:I"'•i !=AF'AGE F?TEj. :i"9. %~ -.'~1'%.J } -.T - l 4-•.=.lii1 ~"v Lr ~J1~uL ~I :f:'. -.~}-~; Tom, :~;-:r~L iL_ ~''. _!. •=a~!~_?~ AF'A!~-C?~;LAH~?MA, II~C. A.'=rHALT 1 ~'{.'^.~ C!'-_ iA,I;-.,'~ =;i.:E _ .H 'j7f. '~a`~i`r _ ,,.~ I$~.i_, 4n?'~''~ TF'EABt?RER PETTt CA'3H REI~.J PETTY !=ABH ~~.=g ~'~~-i~~ _ ~~tJ~liri %'j~_ r-..'~~:i i~Cii. TALC. 4%~~~ LEn.hF ~!{). ,~! '~'-1;~•'n :.,`_`i L'E ~' F~1TT~: _.. _~1-T• `__~'t=' i ~'-'T7 _.-=~~ '~, ~''.! ~,~i.-_- __,TtTu~s1~_T=E:; L~c ~~. '."ELE ~' "_ 1',rL,'.ti~ ~~.-~! 7 CIT`I OF OI~IA8S0 GENERAL FUND 3!)~'~?Et?'?3 21:3:7? A!F !=LAT_N'E NEPC!RT A:='APt+? PA!?E: ..1-r. .~^: nr.-. ?nm =~~~i-}yf iiT l~r-- i~ i~ i~ i~ i~ ~~092`_: Mt?:~RA`i WC~idBLE CC GF TUL'oA `~C1:'FL~E~ ~~.~Q ?~!)'~E!5 ~;~=!TTTH1~E'~?'E?it FELL TELE. '?'~'3 PLEXAR 1:j.~15 4•~ n ~;~,~ ~uLA t, s T?TRA' GP.'E - ~!'~ 3 ItFE 4.~ $ ~~-~t~,•,;~~ p:_,,'? ~,'9j tT:EE 3:3.40 r,EPARTMENT TQTAL =____~ 4?q,73 !,!=!Mta~PiiTY C:FidTEF ------------------------------ +~i)f'?;-' ?Ti1_TtL! AJ'i`~1=~ !_1~1D"E '•_YRLC i?'~G ','`?~7'3 '`3~l;?:j:_ t=IT`i =rRr`s~=a PAi~T'F "i)I ~4~1_='"? t F'i'~:E :;~E`'?=1T =RD F'i.Ai~ _'+PP"LIFE ;:~,~5 '=~Oa"? TE'EAF~~;±EE' FETTY CA=~H REIhfB F'ETT`t CAGH .ti , 29 4,:t'~;35 3,:;tTTH~i1=TEE'ti CELL TEE. '~.'=t:t GLE'!.~± ~~,=;1 •]~`,~__ ~{f ~~~~ ?'~i~T•?.r"X.~ 4l A.l !Q~ TT;~~ ~C•.i .~ ~. ~ rli iJ .~_~~.~_, Cr- , _,!F '~~03 [T:_;E 1,2~"3.48 _?F='S~E,;,,iEj.,. TL'Til =___. 1 ~~ .Ci:i :.i tl1"~_ L...^i~. .T. _~.~;ir-.# ~_i 41I l~~_.' ~vi~ ~'?!),~ it -'t ':~~ niyLi~'f _; !;ia'~.j~_ .a~_'~::it. uu~ t_:^'i, ;,x Li~u}t _ '~t1 :~ ~ - r ~ ~ r.r..,r. -fr 1 - -~. -. L•an~_~ -'IT; ,;,sE..:F _TEI, 1 ~_ .,.~ ~~ • _ »!195'- H".=~E= L'?hi=~~• ~-!_, - -.F'.1~= -- -- ~-~. ~a~'!;,cp u - a. S U3..T"'-- ,~;~_~F ~. ~'i_'~7 ="1 -.D _ L•`T'r ~?-I ^)~'= ylliaty~i r CITY CF OWA'3S0 6E;IERAL FUND i~t'°8'~'~? ~`? :E~:='~' AlF CLAIMS F~EFOFT AFAF`JF FA~_L. ---------- ------------------------- ------------------------- ------------- _ Ji _ _ _ _. i _ ._ _ ~'~Y i_ •l ~~ _ i_..al~ ai.'a ~ _ 1 .~_a.. ~~•li~~ _ .+~`L 7L .'~'~ ------------------------------ gsr~v^q TF~c~^;?'E? F'ETT4 r_A=.H FE?ME~ F'ETT` ~'P.'H ~_.d, L',EF'ARTMEi~T TOTAL =__=~ :',~.~~~+ F ._... _ , ,~ CIT`t OF OWASSO AMRULANGE SERVICE FUND iT?'~8/'~? 22:~":`~ qr? CLAIMS REFQRT AFAP`aR FADE: ~r~ « ~iL_? L~E'==.::rTI:t A;~tu[ii~IT ---------- ------------------------- ------------------------- ------------- ------------------------------ ?'a (_i'y "~~ Ji.l. !. ;t i'~i_-i. ~`11 L1I:.AL. IP'~'_.. :~[Tr'Lt~~ i.JJ•~~~ ?},___ rT T_'..xT ?.i ~,. _~._:i_ ~_~.:T>r .~ T;'. .:i.:1_ _t_'T~ -,iili '~;,+, _ _ _ _ _ _ i{^- _-' r~ .- u . . . ~ . . ~ l ITT =,nT '.. L 1 r _ ,y,a.~}'~ ?4:+'a5;~ ?tT;c.:A L'A~~; !'L I:i:C 'ARE Eh;-'T CHEF`:;-TTP ~.UtJ L=~EFARTh;E"tT TOTAL = _ _ _) ^64.57 3 F[1,iL! TOTAL = _ _ _) 764.57 CIT`t OF OWASSO wOP,KEPS` COMP SELF-INS PLAN i n; ~~~!'~, ?? :2~:5', A%P CLATMS PE°OkT APAPt1R PAJE: ---------- ------------------------- ------------------------- ------------- ------------------------------ ~,,~ . ±'..='jFT~1viT T=~TAL =___. 1,~~0..}5 FU?iL'~ TOTAL =___: 1~=35q.(~5 CITY OF OWA~SO COLLISION SELF-IIYSURAHCE 1~1: ~?~3: a j ~1:?5:59 AiF (=LAIh!S PEYOkT AFAP~~R PP.(E: # .. 'rii=!r is - ~J; ~ir~-~T~'.,~m ---------- ------------------------- ------------------------- ------------- ~:.I i-i'-~_= t~-^?ri~T ~~ ~~t_'_~sf __. il" ~~i'3 _~ _=1(s ~ij ii Z FUtiD TuTAL ====I 5~(l.li(J CITY ?~F UWA~~O COMM(iNITY CE2iTER i~x/23!~3 21:?`:`~'~ A~`P GLAIi~15 REP~~RT APAP`lR P9~=E: .......... ......................... ......................... ............ . 1 ~) FrTplr~ TOTAL =___? c,,~3,,~~ II CIT`i t7F OGIASS~~ REVENUE BDND PR4SECT Ftti~D +i}~~~.;/q~~ 21:25:~'~ AiF c_:LAii~1.'= F'EP!)FT ~PAY`~iF+ d 1,~, P..~.E ---------- ---------- ----------- ---- -------------------- ;i_ !i'~ ----- ------------- F???iD TDTAL =___:~ {_RAt~D TCT~L =___} 145.4.3 21~,:,~,o.sR t i 1 `f ~!r ULVn'~JU CIT`f GARAGE 14 ~ ~;_ -''_ _~ ~ 1 : ?5 : ~~' AiF CLAIM= REFt~RT A?AFVr F'AGE ri=~ ~ VE^~L>~~R DE:..'.?1°TICi~ Ah1uCi:~T ---------- ------------------------- ------------------------- ------------- ------------------------------ _~t:- _ C.~.?,T; _ [.tIIC*_'T ~i T'_?:''~r'~IT =_-, ~:`_ ~_ ~~°,t1i; r.,_ ui!;j;$ !_-T`,' ~~,~'ei{_.. ~TiE~ ~1-,:iii '~:;!~85°t F'E`;~CtLL'S ?ALiIATOR ?EPA~~' -.3F'~iPS 4?.ail qa0-fib JACu KI~SEE Fnrn p,cF:T~ li`.G~ ~Yt~._•. EIjLV~ ri~a~r,~Lt ~RALrl ~t~• 1r3+~ fl'r,Ti, '~r~.•! V .ipQ." :~TEV$?d_ MCL!~?NALLi REF'AiR 125.OU '9~ii:,,~ :rlhi LA?iG'a ~rF'HGL~TERY REPA?R I7Q.Ci~? "''!1,_ .. tT:,?TABLE .TE .L fA.'L~ .~'~_r~' E'- C'.'+! y4i1,.=~ F~ F;CE L1E`'G'T CARD PLyPt SUPPLIES .i,~=, '41)'=ilk N{:iv;(~ELT ~,TTF~+LTi ELF IiiL'~n JLL 4''~.iii a'?~'?-~ F'Ri`•1E =HAFT'E I*It=. PAF'= 51.~i) '~~ll'~?c _.r ~';: j ~~F'_:T'='iriE AT?T~i ~i ui_; 1 P:S 4T4 .J'iC •'`J ~_ 'a~'?'a "? 'E ~-=H:,~LE=ALE ~..''i 'E`Jr'LIES ~1 . _~ '7=:i1T;~` G~~;~'jTH'.''3E=~T ER~i FELL TELE. ~'•''T= F'LciAF' ~~E.45 ~+/~~'~J ~~,7 T .l. ua'~ iii.^~1 R.: L t_i_ T ~-J _.'V ~~. J~ -, i ~ t , ~ ~_ _, n ,_ rt - ' ' -~ -~ ~t 1 ~'~EPARTME'•IT TC?TAU =__= d.''b0.?1 15 VENDOR TRANSFERS_ CITY GARAGE WORKERS' COMP SELF INS GENERAL FUND GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO A/P TRANSFER REPORT DESCRIPTION TRANSFER FROM GENERAL FUND TRANSFER FROM GENERAL FUND TRANSFER FROM AMBULANCE FUND TRANSFER FROM E911 FUND AMOUNT 2,333.33 11,512.50 7, 833.33 1,250.00 22,929.16 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/16/93 DEPARTMENT AMOUNT gal ;;<::><<' ''>'>'>>>>`'~<~~>?~<`<`'«:>`><'?><<>`~~>»::>;><:?><:>;':::r.:>«~•:..,:.r+;;:t.;>; a . ~~ na ~_r Finance ..... ........ ................................ 4,411.31 Y ": s ;:: ~~. .. ~~ fI'~ ~.T L ~~ .::...:::.:::::::::::::::::::::. Munic~Pai Court 1 232.10 ........................... ,.....v.. Building Maintenance 0.00 Central Dis atch P ...................... 4 368.12 ~::. :;.> Fire ?6108.30 Recreation Center ~ ~St~.48 .,~ .......:~.::.::.,N.,.. v~.., .:,.:,:.:... :.: :;: Park Maintenance ? ~72.Sj ND ........................ .... ........... ~: ~.:: x .~.~ ................ ..... .....:::::<::. ~~'7~464~:::: APPROVED: 11/02/93 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/16/93 DEPARTMENT AMOUNT Garage X2,73823 FUND:'TI~.I:;:::>:::::<:>::>:;:<:::>:>:<:>::>::>;:::»:<:::>:::>::::>:>:<,:>::.>.;.::::>:> : ......:...... ::< '~ APPROVED: 11/02/93 Mayor Council Member Council Member MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: SUPPLEMENTAL APPROPRIATION -POLICE DEPARTMENT DATE: October 29, 1993 BACKGROUND: Council approved the purchase of eleven radios for the police department at the October 19, 1993 meeting. At that time, it was noted that this was not a budgeted purchase and that a supplemental appropriation would be necessary. This request is for an increase of $3,400 in the police department capital outlay budget. RECOMIVIENDATION• Staff recommends Council approval of a supplemental appropriation in the amount of $3,400 to the police department, capital outlay category of the general fund budget. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCII. CITY OF OWASSO ' FROM: SHERRY BISHOP FINANCE DIRECTOR SUBJECT: SUPPLEMENTAL APPROPRIATION - GENERAL GOVEA;NMENT DEPARTMENT DATE: October 29, 1993 BACKGROUND: '~ At the October 19, 1993 meeting, Council approved the purchase of a copy machine at a cost ~ of $11,765. Council was advised, at that time, that a supplemental appropriation would be required for this expenditure. When the budget was prepared in the spring, it was anticipated that a copy machine would be leased over athree-year period. The purchase (rather than lease) of the copy machine offers along-term savings to the City. However, this savings will be realized over the next three years. This request is for an increase of $8,000 in the general government, capital outlay budget. ~ RECONaVIENDATION• Staff recommends Council approval of a supplemental appropriation in the amount of $8,000 to the general government department, capital outlay category of the general fund budget. ME~'40$ANI}UM : TO : THE HONORABLE 1'~.YOR AND CITY COUNC I L CITY OF Oi+TASSO FROM : JAMS i~iORLEY , RECREATION CENTER SUB.TECT : RECREATIOI~I CENTER LIGHTS ~ nArE: OCTOBER 2s, 1993 BACKGROUND: The Recreation Center was built in 1974. The lighting system we are currently using was installed at that time. Over the past five years we have addressed the routine maintenance and repaired small problems with the lighting system. The lights are malfunctioning and due to the age of the fixtures and the type of fixtures staff feels it would be more cost effective to replace all existing light ^ futures with a new, more efficient lighting system. COI~MMENTS ' In December the FOR Club will begin their basketball season and we feel all the repair work and the new system should be in place at that time, for safety reasons. Staff recommends that we advance our scheduled replacement so as to be in place prior to December 1st. Sta~'f recommends this project contain two phases. The first phase being the purchase of 400 watt, high bay, metal halide light fistzires, with wire guard, moi_inting adapter, level adjuster, and lamps, ready to mo~_int. Staf f has taken quotes for 12 fixtures to be used for this purpose . See attachment A for those quotes. The second phase of this project will be to solicit quotes from electrical contractors for the actual work of installing the fixtures. Staff at this time estimates the cost. will be from $1,200 to $1,500. Staff is -it this time soliciting quotes from '~ electrical contractors for this .job with the target date of November 14, 1993 for council approval. The estimated cost of this project is $3,000, approximately one- half of that amount for materials and one-half for an electrical contractor to install and wire the system. Partial funding for this request is contained in the Fy 93-94 budget and the remainder is contained in the "carry-over" budget request. RECOMMENDATIQN: Staff recommends we purchase the light fixtures, bulbs, wire covers,mounting adapter, and level adjusters from Broken Arrow Electric for a cost of $1,427.40. Staff also recommends we solicit quotes from electrical contractors for the purpose of installation of the fixtures. ATTACHZ~NT Attachment "A"- Price Quotes Attachment "A" WW Grainer 836-8631 Cost of 1 fixtt_ire ready to install $ 185.10 Cost of 12 fixtures ready to install $2,221.20 Macs Electric 583-3101 Cost of 1 fixture ready to install $ 157.70 Cost of 12 fixtures ready to install $1,892.40 Locke Electric 835-1191 Cost of 1 fixture ready to install $ 167.80 Cost of 12 fixtures ready to install $2,013.60 Broken Arrow Electri c 258-3581 (th is is a written quote) Cost of 1 fixture ready to install $ 118.95 Cost of 12 fixtures ready to install $1,427.40 i MEMORANDUM ' TO: Rodney Ray, City Manager FROM: Bob Allen, Fire Chief SUBJECT: Training Room -New Fire Station ^ DATE: 10/26/93 BACKGROUND: In May 1993 our architect, Mr. Jim Graber completed the building specification for the new fire station. Due to the price increase of materials and labor we anticipated the bids submitted from contractors would be more than the funds available. Therefore, in order to stay within the funds allocated, the ' building specifications included the base bid plus twenty two (22) alternates. After receiving the bids from the contractors, Mr. Graber and I carefully considered each alternate. Our review process was concerned with several areas. Some of the concerns were: Is the alternate needed now? The cost of building now as compared to building later, maintaining the effectiveness of the building and re-bidding the alternates separately. Mr. Graber and I decided that it was not cost effective to include the training room alternate in the final recommendation. The training room alternate was first submitted with a cost of $ 14,000.00. For the past two months we have been discussing the completion of the training room with the contractor. The contractor has reconsidered his first bid on the training room and now has revised his ^ bid to $ ~~,489.00. ' If our request to accept a change order agreement is approved, the training room can be funded by the Fire Departments carryover budget. REC01~1ENDATION: Due to the savings involved in building the training room now, it is our recommendation that the change order from RDG Construction be approved. ' Staff will recommend council approval of a change order that would increase the contract by $ 8,489.00, such increase for the construction of an additional room to the previously approved plans and specifications. ~ Attachments: 1. Letter from Imel &Graber 2. Change Order Agreement CHANGE OWNER ~ ORDER ARCHITECT X$ CONTRACTOR X$ A!A DOCUMENT G70/ FIELD ^ OTHER ^ PROJECT: Owasso Fire Station (name, address) 8901 North Garnett Owasso, Oklahoma TO CONTRACTOR: (name, address) RDG CONSTRUCTION, INC. 1428 East Third Street Tulsa, OK 74120 The Contract is changed as follows: CHANGE ORDER NUMBER: ONE DATE: October 25, 1992 ARCHITECT'S PROJECT NO: 9209 CONTRACT DATE CONTRACT FOR: July 21, 1993 $505,013.00 Completion of shelling in the Meeting Room (Alternate No. One) excluding interior gypsum board, painting and finishes, floor coverings, blinds and HVAC; rough-in for electrical in wall included. ADD $8,489.00 Not valid until signed by the Owner, Architect and Contractor. The original (Contract Sum){Gasrsrxec~ei~i-xeir~crsi}Preee) was ........................ S 505, 013.00 Net change by previously authorized Change Orders ............................... S -0- The (Contract Sum){Cx-tstltfreee~~(~ifl~rrPr3ee) prior to this Change Order was .......... S 5 0 5 , 013 .0 0 The (Contract Sum}{F,~tarata.te,~tl.?da?ci~rx>~rie~) will be (increased)-seaseel) -(m°IC-~r.~gce!) by this Change Order in the amount of ............................ S 8, 489 .00 The new (Contract Sum){Gtrtrzrxc~~rl~i~ti~(strrE~~e}including this Change Order will be .. 3 513, 502.00 The Contract Time will be (increased) (decreased) (unchanged) by ( )days. ~ The date of Substan[i.il Completion as of die date of this Change Order therefore is ~ NOTE: This sununary~ (lcxs n(~t rrflrct changr. in the Cuntru•t Sum. Cun[rtrt Timr ur Guarantcrtl Maximum Price ~~ hirh havr brcn auth(xizrd h( Conaruiti~m Ch:uigr Dirrcticc. Imel and Graber Architects ARCt IITF:CT 5200 S. Harvard, Suite 5-E .ad(Irc.~ Tulsa, Oklahoma 74135 ~• , sr ~ D.ATI.: 1~ ~ 2 ~ ~ ~ ~ r~~ RDG CONSTRUCTION, INC cON rwu:rOk 1428 East Third Street A.lilrc,. Tulsa OK 74120 1; n:\rE: t~ ~• v~ -~ City of Owasso (>\\ NF.ft 207 South Cedar .~1(1(Iress Owasso, OK 74055 lil' U:\'I'F CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. AIA DOCUMENT G701 • CIIA`(~F. UKI>h:K • I`~1t' EUlll(N AIA" • ~ 1`~M' • 1'lll? A\1EK1(:A\ IVS~f I'rl'l'E Uf AKCtII"I'EC"I~>, 1'ii Vt{V(~ 1'l)KI~ A\'F:., \. ~Y~., VI A~IIIXGTU\, U.C. _INNN~ WARNING: Unlicensed photocopying violates U.S. copyright laws and is subject to legal prosecution. G701-1987 ' ~' IMEL &GRABER ARCHITECTS r 5200 SOUTH HARVARD, SUITE 5-E L TULSA, OKLAHOMA 74135 918-747-8028 ~ October 12, 1993 '` Chief Bob Allen ~ Owasso Fire Department P. O. Box 180 ,, Owasso, OK 74055 Re: New Station Dear Chief: As you know we bid as an alternate a meeting room in the new fire station presently under construction. This alternate was bid at $14,000 complete. We have since come back to RDG, the construction contractor, and requested a revised price for completing this meeting room as a shell only, to be completed by the Fire Department at a later date when funds are available. The price from RDG to complete this shell is $8,489.00. It has been our experience that to do this construction at a later date, for instance, a year from now, would cost you at least 50% more than to have it done now. ' Sincerely, ~~ ' James E. Graber ' JEG/jgv A. BLAINE IMEL AIA JAMES E. GRABER AIA MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COLTNCII. CITY OF OWASSO FROM: STEVE COMPTON ASSISTANT CITY MANAGER SUBJECT: ENGINEERING SERVICES ELM CREEK PARK -SHELTER DATE: October 27, 1993 BACKGROUND• The Engineering Department is responsible for engineering design, engineering construction inspection, CAD mapping, platting and construction plan review, and has input into solving any problems with existing infrastructure (water, wastewater, streets, drainage, etc.). Currently the department is experiencing a very significant workload and have or will have several projects in progress. They are inspecting the City's industrial park infrastructure project along with several other private subdivision and commercial construction projects. I am requiring that they spend significantly more time in "up front" review of plats and construction plans in order to reduce some of the problems we have experienced with developments during and after construction. They also have several projects coming on line that have to be bid and constructed under an extremely short schedule. Of particular importance are the Sports-Park II Grading & Drainage, Sports-Park II Lighting, Elm Creek Park Shelter, and 76th Street and Main Intersection. Because of this work load and the different schedules that need to be met, I have moved froward with requesting a quote from the engineering firm of Sack and Associates, Inc. to provide engineering services on the Elm Creek Park Shelter (see attached quote for $1,200). This will allow us to complete the project without jeopardizing our 50/50 Land and Water Conservation grant for $25,000. RECOMMENDATION: The staff recommends approval of hiring Sack and Associates, Inc. for the purpose of providing professional engineering services on the Elm Creek Park -Shelter for the amount of $1,200. ATTACHItIENT: ~ Elm Creek Park Shelter Quote SACK AND ASSOCIATES, INC. 110 S. Hartford Suite 131 Tulsa, Oklahoma 74120 (918) X92-4111 Fax (918) 592-4229 October 18, 1993 CITY OF OWASSO Attn: Mr. Steve Compton 207 South Cedar Owasso, Ok 74055 RE: ELKS CF~L'?{ DACtx - SHELTER Dear Mr. Compton: ' As per our discussions, we propose to perform the following Scope of Services on the subject project: 1. Prepare topographic survey, plot plan, grading and exhibits for contract documents. The cost of the above described services will be a set fee of $1,200. Billings for our services are sent out twice monthly and terms of payment are "Net 10 Days" from the date of the invoice. A finance charge will accrue on any invoice unpaid after 10 days. If payment in full cannot be made within our terms, please advise us before the project is scheduled to begin. We look forward to working with you. We would appreciate you authorizing us to perform this work by signing this agreement. Please return the executed copy to our office as soon as possible. Thank you. Sincerely, SACK AND ASSOCIATES, INC. Gregory'jT. i~eisz," P.E. Accepted By: Mr. Steve Compton ~ By: Date: B319-A 2114.29 ^ MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY CITY PLANNER SUBJECT: REZONING CASE OZ-97 DATE: October 25, 1993 BACKGROUND: The Owasso Planning Commission held a public hearing on October 21, 1993 to review a rezoning request of property from RS-2 (Residential: Single-Family Medium Density) to RS-3 (Residential Single Family High Density) for property containing approximately 40 acres in an area located north of the Owasso Jr. High School and east of the proposed Barrington Point ^ Additions. ^ The staff report reviewed by the Planning Commission is attached for your review. Within that ' report, staff recommended only partial approval of the rezoning request, that portion being the southerly 300 feet of the subject property. Staff reached this recommendation based on a previous rezoning case in the area, the need for a buffer zone between the Owasso 7r. High ~ School and RS-2 zoning, and a precedent for RS-2 development within the square mile section (Windsor Lake I & II, Camden Park, Barrington Point I & II, and Brentwood). ' The applicants felt that the RS-3 zoning which they were proposing for their entire 40 acre tract would not be detrimental to surrounding development and requested that the Planning Commission modify staff's recommendation and rezone all of the parcel to RS-3 except the ' northerly 300 feet of the parcel which would remain RS-2. RECOI~LVIENDATION: The Planning Commission unanimously recommended approval of the rezoning from RS-2 ' (Residential Single Family Medium Density) to RS-3 (Residential Single Family High Density) on all but the northerly 300 feet of the 40 acre tract. The northerly 300' of the tract would remain RS-2. The staff has no objections to this recommendation. An ordinance will be ~ presented at the November 16, 1993 council meeting if this rezoning is approved. ATTACHMENTS: ~ 1. OZ-97 Staff Report. ~h CITY OF OWASSO , Planning Department OZ-97 ~+ Staff Report ` Timothy D. Rooney -City Planner BACI<GROL~"D APPLICANT AIVD STATUS OF APPLICANT: Trail's End Development, owners and applicants. REQUESTED ACTION ~i,ND PURPOSE: A request for the rezoning of property from ~ RS-2 (Residential Single-Family Medium Density) to RS-3 (Residential Single-Family High Density) to allow for the development of asingle-family homes. LOCATION AND SIZE: The general location of the property is just north of the Owasso Jr. High School, immediately east of the proposed Barrington Point Additions. The legal description of the property is the Northeast Quarter of the Southwest Quarter of Section 21, Township 21 North, Range 14 East of the I.B. & M. , Tulsa County, Oklahoma, containing 40 acres, more or less. EXISThi iG LA;~tD USE: The subject property is undeveloped. SL'RROLiVDLtiG LAti~ L'SE: Property immediately south of the subject site is developed w as the site of Owasso Jr. High School zoned AG, while further south is East 86th Street ~ North. West of the subject site is the proposed Barrington Point Additions, the most southerly portion (300') being zoned RD (Residential Duplex) while the northerly portion is zoned RS-2. Property to the north of the subject site is also undeveloped and zoned RS-2. Property to the east of the subject site contains the proposed Brentwood Estate Additions, also zoned RS-2. CO;~IPREHEitiSIVE PLA:ti': The Comprehensive Plan identifies the subject area as being appropriate for Residential Low Density uses. APPLICABLE REGULATIONS: The Zoning Code for the City of Owasso, Chapter 15 "Amendments" and Chapter 4 "Residential District Provisions." SITE L~"FOR'~IATION: Both sewer and water are available to the subject site via line extensions. ANALYSIS In review, the applicants are requesting a rezoning from RS-2 to RS-3 fora 40 acre tract of land abutting both Barrington Point to the west and Owasso Jr. High School to the south. This tract of land is undeveloped. Staff can be supportive of a higher density zoning of the subject property to some degree. Because the subject parcel is abutted on the south by a school, potential problems could arise between a medium density single-family housing and the various intensities that could occur on the school site. In fact one can easily see that all schools in Owasso, with the exception of the Senior and Jr. High School complex, are located in high density single family zoning districts. In 1992, immediately west of this rezoning request, Mr. Kourtis requested a rezoning of his 40 acre tract of land as well. Through the review process, staff was supportive of a 300 foot strip of RD (Residential Duplex) abutting the Sr. High School, but was not supportive of rezoning the entire tract of land. The primary reason why staff supported a rezoning on that tract of land was due to the intensities of uses to the south (school complex) and because the rezoning to duplex would act as a buffer between the school and the RS-2 housing found to the north throughout this section. This brings up another important note. The portions of this square mile section that are within the city limits (nearly all of the section), have developed under RS-2 zoning. All planned single-family development in this section is for RS-2 lot sizes or larger as well. It is staff s opinion today, as it was in August of 1992, that higher density development on any one large tract within this section would not be compatible to the larger home sites found and being planned to the north, west, and east of this site. Included within you packet is the staff report for Mr. Kourtis' rezoning request to the property immediately west for your information and review. Legal publication for this rezoning occurred on September 30, 1993 in the Owasso Reporter. RECOIyIMENDATION: Staff has highlighted the reasons for the need of a buffer zone between the Jr. High School site and the RS-2 developments found to the north, but the need for the entire 40 acre tract to act as that buffer is not necessary and would conflict with the existing and planned development located within the section. Therefore, I recommend approval of RS-3 zoning on the south 300' of the subject tract and that the remainder of the tract stay RS-2. ATTACHtiiENT: 1. Case Map with Surrounding Zoning. 2. OZ-89 Staff Report. ~oxnrmuM TO: THE HONORABLE MAYOR A~iD CITY COUNCII. CITY OF OWASSO FR01~i: STEVE COMPTON ^ ASSISTAI~IT CITY iViAivAGER SLTB,JECT: STAFF REPORT FOR OZ-89 (2114) ^ DATE: August 25, 1992 ^ BACKGROUND: ~ The subject tract is vacant, 40 acres in size, located north of the Owasso High School complex with 1320 feet of frontage on 129th East Avenue, and is currently zoned Residential Single- Family Medium Density District (RS-2). It is abutted on the north and east by vacant land zoned RS-2, on the south by the high school zoned AG, and on the west by 129th and vacant land zoned Residential Single-Family High Density District (RS-3). The applicant is requesting that the tract be rezoned to a combination of RS-3 and Residential Duplex (RD). A Case Map ^ is enclosed for your review. A review of the section (square mile) that the tract is located within establishes that all existing single-family development, all single-family development currently under construction or in the platting stage, and all future single-family development (zoning) is for RS-2 lot sizes or larger. However, the high school has future plans for some very intensive development (football field, parking lots, etc.) immediately adjacent to the south side of the subject tract. It is the staff s opinion that a buffer strip of higher intensity zoning adjacent to the high school property is appropriate. It is also staffs opinion that higher intensity zoning over the entire tract is not appropriate given the larger sized lots existing and planned for in this section. We have discussed our concerns with the applicant and he would be satisfied with a 300' wide strip of RD zoning along the south side of the property (+/- 9 acres), then a second 300' wide strip of RS-3 (+/- 9 acres), with the remaining 22 acres staying as currently zoned (RS-2). The staff can be supportive of the 300' wide strip of RD zoning along the south side of the subject tract to serve as the buffer between the high school complex and any single-family ~ development, but we cannot support the second 300' wide strip of RS-3 zoning. It is our opinion that the RD will be the buffer and that there is no need to transition down throu;h RS-3 to the RS-2. We see no compatibility differences between RD/RS-2 and RD/RS-3. In addition, . ~ Owasso City Council Staff Report for OZ-89 Page 2 it is our opinion that two formal 300' wide strips of zoning would be very restrictive on the applicant's ability to properly plan or lay-out a functional street pattern. '~ The Owasso Planning Commission held a formal Public Hearing on this matter at their August 20th meeting. At that meeting, the staff Case Report was given, the applicant was given an opportunity to describe his request, and several interested parties explained their concerns. After ~ hearing all issues and discussing the matter, the Planning Commission voted to recommend to the City Council that only the south 300 feet of the subject tract be rezoned to RD and that the ' remainder of the tract stay RS-2. RECONIlVIENDATION: Given the above cited reasons, I recommend approval of RD zoning on the south 300' of the subject tract and that the remainder of the tract stay as RS-2. If the Council agrees with the staff and Planning Commission's recommendation, Iwould also recommend approval of Ordinance No. 488 (see attached ordinance). ATTACHI~IIEE~1T: Case Map r. /`' 1 /~' 'L RS-3 71 N l ~ ~ 71 ' OM cs AG RS-3 OL ~/~ RM- Y ~~ ~ ~ ~ ~ a` ~~~ j .a ~ ~ `~ Y ~ y- ` \ ` +` ~t ,r MILLS 't ELEM. ~_. ~ -. 1 .. ~~ oWaSSa AG SR. HIGH SCHOOL CS ,_ , 9GTH ST. N . ,,~. cs ~, - 7, . - .~ . AG RM-2 RS-2 ~. a 1. OZ-89 Q W ~: = RS-3 N T __~...._____~~ RD f •? AG 86TH ST. N. P~o_~z< RS 1,~ 1. a 3 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL ~ CITY OF OWASSO FROM: SHERRY BISHOP FINANCE DIItECTOR SUBJECT: REQUEST FOR CARRY-OVER BUDGET AMENDMENT DATE: October 29, 1993 BACKGROUND: At the February 2, 1993 meeting, the City Council adopted acarry-over budget policy. A carry- over budget is a concept wherein unexpended funds from one fiscal year may be re-budgeted or carried-over to the next fiscal year. The goal of a carry-over budget is to encourage economy and efficiency in the use of budgeted funds. Traditional budgets require the expenditure of all funds during the twelve month fiscal year. Efforts by a manager to be efficient and save money results in the savings being "given back" at the end of the fiscal year. Often one manager's savings is re-appropriated to a manager that was not able to operate within his budget. This system results in a reduced budget for managers that save money and an increased budget for managers that overspend. This is not a formula for effective and efficient operations. In Reinventing Government, authors Osborne and Graebler describe it this way: "Traditional government budgets encourage managers to waste money. If they don't spend their entire budget by the end of the fiscal year, three things happen: they lose the money they have saved; they get less next year; and the budget director scolds them for requesting too much last year. Hence the time-honored government rush to spend all funds by the end of the fiscal year." The carry-over budget is a step toward changing to amission-driven budget philosophy of "save it and invest it" rather than "spend it or lose it. " MEMORANDUM Carry-Over Budget October 29, 1993 Page 2 REQUEST: Managers for the ambulance fund, the OEDA fund, and eleven departments within the general fund have requested that funds remaining in the 1992-93 fiscal year budget be re-appropriated in the 1993-94 fiscal year budget. Those carry-over requests are summarized below. Department or Fund Purpose Amount General fund-- Finance printer $2 600 ~ Community development CAD plotter pen points g5 Maintenance exit lighting 344 Cemetery line trimmer 425 maintenance supplies 600 Fire paint chief's car 1 p00 fire prevention week & rodeo 1,000 vehicle 18,900 training room 9000 Street mowing contracts 1 200 engineering services 1,800 maintenance tools 500 Recreation center PA system 1 050 repairs & renovation 1,096 Swimming pool replace valves 1000 X Community center exit lighting 533 Park maintenance bridge abutments 200 Ambulance fund inventory system 4 p00 OEDA fund Buchanan project 155018 Total $200,351 Memos from the managers or directors explaining each request are attached. A schedule of unencumbered funds and the requested carry-over for each department is also attached. MEMORANDUM Carry-Over Budget October 29, 1993 Page 3 RECONfMENDATION• Recommended budget increases for each department and fund are as follows: General fund-- Finance $2,600 ' Community development 85 Maintenance 344 ' Cemetery 1,025 Fire 29,900 Street 3,500 ~ Recreation center 2,146 Swimming pool 1,000 Community center 533 Park maintenance 200 ^ Total General fund 41,333 ' Ambulance fund 4,000 OEDA fund ^ 155,018 Total $200,351 Staff recommends approval of supplemental appropriations in the amount of $41,333 to the general fund, $4,000 to the ambulance fund, and $155,018 to the OEDA fund. ATTACI-IlVIENTS: 1. Schedule of Carry-Over Budget Requests 2. Department requests 3. Memorandum dated January 29, 1993 4. Minutes from Council meeting of February 2, 1993 City of Owasso Schedule of Carry-Over Budget Requests FYE 6/30/93 Managerial Finance Community development Municipal court Engineering General government Maintenance Cemetery Police Dispatch Animal control Fire Civil defense Streets Rec center Swimming pool Community center Park maintenance Economic development TOTAL GENERAL FUND Ambulance Service Fund OEDA Fund TOTAL ALL FUNDS Unencumbered Funds 6/30/93 Department 200-400 Total Only $634.92 $455.43 5, 809.54 2, 619.36 1,204.29 851.10 977.63 729.90 241.89 91.45 330.50 330.50 1, 015.41 33.07 2,203.50 2,203.50 1,309.58 492.50 474.70 243.46 656.21 536.21 33, 868.54 29,197.92 137.03 137.03 4, 058.18 3, 517.17 2,148.14 2,146.03 1,171.38 1,170.41 568.09 197.92 544.53 390.03 66.48 62.53 $57,420.54 $4,132.85 $45,405.52 $4,132.85 Attachment 1 Carryover Request $0.00 2,600.00 85.00 0.00 0.00 0.00 344.00 1, 025.00 0.00 0.00 0.00 29,900.00 0.00 3, 500.00 2,146.00 1, 000.00 533.00 200.00 0.00 $41,333.00 $4, 000.00 $155,018.00 $200,351.00 i~ ii I w MEMORANDUM ' TO: RODNEY J RAY, CITY MANAGER FROM: SHERRY BISHOP, FINANCE DIRECTOR SUBJECT: CARRY-OVER BUDGET DATE: August 31, 1993 The year-end budget reports reflect a total of $5,810 in unencumbered funds in the finance department budget. After excluding the personal services category, $2,619 is available for a carry-over budget request. The finance department uses two Texas Instruments model 880 printers purchased new in 1984 and 1985. Due to the age and heavy usage of the printers, they are beginning to require increased maintenance. It is suspected that the motor on one of the printers is about to "go out." Avery rough cost estimate for a comparable model printer is $2,200 to $2,500. Staff requests a supplemental "carry-over" budget amendment of $2,600 for the purchase of equipment for the finance department. ~o~NnuM TO: RODNEY J. RAY ~ CITY MANAGER FROM: STEVE COMPTON ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT ^ SUBJECT: CAD SUPPLIES "ROLL-OVER" BUDGET REQUEST DATE: July 29, 1993 In the process of ending the 92-93 fiscal year we placed an $85.00 order for CAD plotter pen points from a company located in Chicago, Ill. It has been determined by Mike Knebel that this company provides us with the best price for the pen points needed for our plotting system. As ' noted above, points had been ordered but an invoice was not received prior to the close-out of FY 92-93 purchase orders. Anew purchase order in being processed for FY 1993-94; however, this is not a planned part of the 93-94 budget. I understand that it is not a significant amount ' but supplies for the plotter are very important and our budget is based on the sale of maps which does not always occur. If possible, I would request that the $85.00 be rolled-over and placed under Line Item No. 51-130-5210 -Office Supplies in the FY 1993-94 Community Development Department budget. ~ox~vvuM TO: RODNEY J. RAY, CITY MANAGER FROM: JIM McELRATH, CO CENTER DIRECTOR ~`~ K~ RE: PROPOSAL FOR CARRYOVER BUDGET, COMMUNITY CENTER AND MAINTENANCE DEPARTMENTS DAT>8: AUGUST 31, 1993 BACi~GROUND During. our most recent inspection by the fire department it was brought to my attention that the exit lights in the Community Center are in need of some attention. None of the lights any longer function in the battery backup mode, two of the lights are improperly situated, and a new exit fixture is required in one location. The fire marshall also recommended that we add three emergency floodlight fixtures in order to be in full compliance with regulations. The cost of replacement batteries alone for the present exit lights is $43.00 each. New fixtures with battery backup cost only $58.80 each, so I think it would be better for us to go ahead and purchase the new ones, considering the relatively small price difference. Economy would also be sensed by purchasing three combination exit/floodlights instead of separate lights for the required same locations. The cost of combination lights is $90.00 each, as opposed to $120.00 for the same configuration of separate lights. In order to totally replace all lights, it would require the following: DESCRIPTION QUANTITY UNIT PRICE AMOUNT Exit lights 7 $58.80 $411.60 Combo lights 3 $90.00 $270.00 Installation of the lights will cost $195.00. Total cost of lights and installation would be $876.60. RECONII~~NDATION I recommend replacement and installation as detailed above, with the funds to come from combined carryover monies in the budgets of the Community Center and Maintenance Departments, as follows: Dept 614 $532.85 Dept 220 $343.75 MEMORANDUM TO: SHERRY BISHOP FINANCE DIRECTOR FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: CARRY-OVER BUDGET REQUEST CEMETERY DIVISION - $1,025 DATE: OCTOBER 15, 1993 The cemetery division had $2,203.50 in unencumbered funds remaining from budget year 1992- 93. The Public Works Department requests an amendment to the budget utilizing these "carry- over" funds in the amount of $1,025 for the following expenditures: Machinery/equipment-- $ 425.00 The cemetery division replaced a weedeater which was not budgeted in fiscal year 1993-94 Operating Supplies-- $ 500.00 The cemetery division will need to purchase additional grounds maintenance supplies, fencing supplies, paint, and lawn maintenance chemicals in the amount of $500. These items were not included in the 1993-94 budget. Fuel-- $100.00 The budget for fiscal year 1993-94 did not include fuel costs for operation of equipment. ' r~oseNnori ' TO: ' FROM: ' SUBJECT: DATE: Sherry Bishop, Finance Director Bob Allen, Fire Chief Budget Carryover August 27, 1993 Our records indicate we have approximately twenty nine thousand nine hundred dollars ($29,900.00) in fund 51 and four thousand dollars ($4,000.00) in fund 42 to carryover to FY 93-94 Budget. We are requesting the following amount and line item to be utilized in FY 93-94. 51-330-5260 Vehicle Maintenance ~ 1,000.00 The carryover monies are scheduled to be used for repainting the Fire Chief's vehicle. 51-330-5374 Printing & Binding $ 1,000.00 The carryover monies are scheduled to be used for Fire Prevention Week and the Annual Fire Prevention Rodeo. 51-330-5442 Vehicles $ 18,900.00 The funds requested to be carried over is for the payment of the Suburban. 51-330-5420 Buildings Due to the increased cost of the new fire station and funds available the training room was deleted. However, after reviewing the funds available to be carried over our inhouse capital improvements committee has recommended that the fire hose be delayed until next FY and request that the training room be completed this year. $ 9,000.00 42-340-5220 Operating Supplies # 4,000.00 When we move to the new fire station we will be able to establish an effective inventory control system. The funds requested to be carried over will be utilized to purchase operating supplies that will allow us to set the proper amount of stock level. ' Total fund 51 - ~ 29,900.00 Total fund 42 - $ 4,000.00 1 w r ~ ~ ~ 1 ~ i ~ i~ ii i~ MEl~ORt~NDUM TO: SHERRY BISHOP FINANCE DIRECTOR FROM: F. ROBERT CARR PUBLIC WORKS DIRECTOR SUBJECT: CARRY-OVER BUDGET REQUEST STREET DIVISION - $3,500 DATE:. OCTOBER 15, 1993 At the end of the 1992-93 budget year the street division had unencumbered funds totaling $4,058.18 that were intended for purchases during that year. The Public Works Department requests an amendment to the budget using these "carry-over" funds in the amount of $3,500 for the following expenditures: Physical Property Services-- $ 1,200.00 The street department will need additional funds in the amount of $1,200 for mowing contracts. ~ Budget for fiscal 1993-94 has been 68 % expended in 1st quarter. Professional and Technical Services-- $ 1, 800.00 The street department will need these additional funds for traffic engineering and support services. Small Tools and Minor Equipment-- $ 500.00 The street department needs these additional funds for replacement of maintenance tools. V~tllr 1J V l~'1 TO: CITY MANAGER, MR. RAY FROM: RECREATION DIRECTOR, JAMS NORLEY SUBJECT: CARRY OVER BUDGET DATE: AIIGIIST 16, 1993 BACHGROUND: The restrooms in front of the Recreation Center were opened in June of 1992. Last winter was the first winter we had these facilities available for the public. The electric heaters were in operation night and day. We also had a problem with a faulty thermostat which caused the heat to be on all the time. We did not notice this problem right away. The fans also run any time the lights are on in these restrooms. All of these factors caused the electric hills in these restrooms to be extremely high. This expense was not anticipated by staff. Due to the high monthly cost of the electric service in this area staff felt it was better to make only absolutely necessary purchases such as toilet paper, cleaning supplies, etc. in order to keep the center within budget. In the '92-'93 Budget in the Capitol Outlay line item we had budgeted $1,500.00 for a Public Announcement System for the Recreation Center. Quotes were taken and the cost of a P.A. system will be $1,050.00. There is $ 914.00 remaining in the Capitol Outlay budget that staff would request be carried over to help achieve this project. In the operating budget for '92-'93, there is $1,171.76, which staff request to use in the purchase of the remainder of the cost of the P.A. system and the remainder of these monies to help I~ renovate the light at the Recreation Center. ~~GO~xn~Tlox: ' The staff recommends that you allow a carry over budget to be spent on a P.A. system and light repair and renovation for the gym at the ' Recreation Center in the amount of $2,146.00. ~oxnrmuM TO: RODNEY J. RAY CITY MANAGER FROM: STEVE COMPTON S ASSISTANT CITY MANAGER SUBJECT: SVVIlVEVIING POOL "ROLL-OVER" BUDGET REQUEST DATE: July 16, 1993 It had been my intention not to request any of the monies left in the FY 1992-93 Swimming Pool Budget to be "rolled-over" into the FY 1993-94 budget because of the major supplement that had been given for equipment repair and replacement. However, because of time and unknown cost we were not able to replace the two valves embedded in concrete at the bottom of the deep well. We were able to clean the well and lubricate and exercise both valves; however, one of the valves (main drain for the pool) is still not completely sealing. This causes a continuous water loss problem and aggravates chemical stabilization and usage. Cost could vary from less than $100.00 to over $1,000.00. Its possible that we might be able access the valves with minimal concrete removal and replace the "guts", but we might have to remove extensive amounts of concrete, remove some piping and valves, and replace the piping and valves. We would like to accomplish this during the winter with City personnel and not have to request additional funds from the Council in order to open the pool next summer. I am requesting $1,000.00 be "rolled-over" and placed in Line Item 51-612-5441, Machinery & Equipment for the FY 1993-94 Swimming Pool budget. MEMORANDUM TO: STEVE COMPTON, PARK DIRECTOR FROM: BRET IIUNT, PARK SUPERVISOR SUBJECT: RAYOLA BRIDGE ABUTMENTS DATE: July 29, 1993 ' The Park Department had scheduled to begin the Rayola Bridge Abutment project the last of May, but do to priority projects, routine maintenance, and the wet spring it has not been possible to have the bridge abutments poured. I am requesting that the $200.00 which was in the 1992-1993 budget be "rolled-over" and placed in Line Item 51-631-5420, Buildings, for the FY 1993-1994 Parks Budget to build the bridge abutments. This will be the first step in replacing the south bridge at Rayola Park. 1 1 1 1 1 1 1 1 1 MEMORANDUM TO: RODNEY RAY CITY MANAGER FROM: STEVE COMPTON ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT SUBJECT: OEDA/ABC BUILDING AND PARKING LOT CONTRACT "ROLL-OVER" BUDGET REQUEST DATE: July 29, 1993 The total loan amount approved by the banks for the Max Buchanan Building and Parking Lot Project is $388,000.00. As of June 30, 1993 the Authority had expended $232,982.091eaving $155,017.91 that will be expended during FY 1993-94. The majority of these monies will be used to fund the completion of a contract with the Area Building Company, general contractor for the project. I am therefore requesting the sum of $ 155,018.00 be rolled-over into the FY 1993-94 budget under Line Item No. 31-700-5420. MEMOx~vDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO ~ FRONi: RODNEY J. RAY, CITY MANAGER ' S CT: _ UBJE REQL'FST TO ALLOW A CARRY OVER BUDGET ' DATE: JANUARY 29, 1993 BACKGROUND ' Historically, one of the methods used in determining departmental appropriations has been to benchmark new budget appropriations against the previous years expenditures. This philosophy generally resulted in the departmental attitude of "spend it or lose it". In an effort to encourage sound budget management practices, the staff has determined that a carry-over budget would be consistent with the current management philosophy that encourages new and innovative ideas. ^ If department directors knew their savings would be available for use in a subsequent budget year, I believe it would help to promote not only some increased efficiencies, but also some ' long-range planning by departments based on their ability to save money over amulti-year time period for planned, large expenditures. Initially, we thought about developing a long, detailed policy relating to this carry-over budget request. However, after several meetings with staff, it has been determined that the best approach is to ask the Council to allow the budget process to include carry-over funds effective with the next budget (FY '93-'94). Carry-over funding requests could be in the form of a request for a specific expenditure or could simply be shown as a "savings" for a future, planned purchase. Regardless of how it is listed, all budget items still require justification to the City Manager and approval by the City Council. In seeking ways to promote more responsible and accountable top level management, I believe this approach will produce substantial results that are immediate in nature. If you have any questions regarding this proposal, please contact Sherry Bishop or me. RE C 01~11~IE~tD A TIO N Staff recommends Council approval of the carry-over budget practice effective with the FY 1993-94 budget process. Owasso City Council February 2, 1993 projections, increasing revenue by $2052, which covers salaries and wages and related expenses, plus a one percent administrative cost. John Phillips moved to approve the amendment to the FY92-93 General Fund Budget. Motion was seconded by Jason Gittelman. AYE: Phillips, Gittelman, Randolph, Smalley, Marlar NAY: None Motion carried 5-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ADOPTION OF A CARRY-OVER BUDGET P LI Y Mr Ray brought a request before the Council to allow the budget process to include carry-over funds effective with the next fiscal year budget. He stated that each request to carry over funds would be reviewed with justification required. It is felt that acarry-over policy would promote some increased efficiencies and allow departments some latitude in long-range planning by being able to save for a future, large expenditure. Following discussion, John Phillips moved to approve the request for Council to adopt acarry-over budget policy. Motion was seconded by Jim Smalley. AYE: Phillips, Smalley, Gittelman, Marlar NAY: Randolph Motion carried 4-1. TI'EM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO AN AGR;EII~IENT FOR THE USE OF POLE LINE FACILTI'IES BETWEEN PUBLIC SERVICE OF OKLAHOMA AND THE CITY OF OWASSO This item was presented by Mr Ray. Staff has developed a new school zone warning system with flashing wartung lights for the 76th Street North and Birch Street intersection in response to continuing problems in that area. PSO has been asked to allow the use of their power poles for carrying wire to the lights, and has agreed to the use provided a written agreement between the City and PSO is executed. The proposed agreement provides for a power line to be attached to six poles at a total cost of sixty dollars per year. PSO will install the line on the poles. If the agreement is approved, Council must take action to approve an agreement each year the poles are used. 6 MEMORANDUM TO: CITY COUNCIL CITY OF OWASSO FROM: BOB RA'VDOLPH MAYOR SUBJECT: REQUEST FOR CONFIRMATION OF APPOINTMENT TO OWASSO BOARD OF ADJUSTMENT DATE: October 28, 1993 BACKGROUND: Pursuant to established procedure and ordinance, the Mayor may nominate and appoint persons to represent the City on various boards, commissions, trusts and committees; such appointments subject to confirmation by the City Council. One of those boards is the Owasso Board of Adjustment. At the last meeting of that board, a member, Mr Steve Barrett, submitted his resignation to the board and made clear that the resignation was effective immediately. Mr Barrett had notified the staff several weeks ago of his impending resignation and had requested that I be informed of his intentions in order that a replacement could be quickly appointed. As chairperson of the board, Mr Barrett was concerned that a full board be available for the upcoming cases before that panel. After due consideration, I have selected Ms Vicki Tapp, 106 W 18th St (272-6926) for appointment to the Owasso Board of Adjustment, filling the unexpired term of Mr Steve Barrett, such term expiring on June 30, 1996. Ms Tapp is a long time citizen of Owasso and is an active business woman in our community. Additionally, she is involved in civic organizations and is a current member of the Sales Tax Watchdog Committee. If you have questions relating to the appointment, please feel free to call me. RECOMMENDATION: I recommend Council confirmation of the appointment of Ms Vicki Tapp to the Owasso Board of Adjustment for a term ending June 30, 1996. NOTE: See attachment for list of current membership on the Board of Adjustment. ~ ATTACHMENT: Membership list of Board of Adjustment OWASSO BOARD OF ADJUSTMENT OWASSO, OKLAHOMA MEMBERS Steve Barrett, Chairperson 8714 N 121 st E Ave ' ~~~ °~e~ '~ Owasso, OK 74055 , `~`~` ~ ~~" 272-9687 ~~ ~d - ~~- 9,~ ' Term Expires: 6/30/96r . Terry Houdyshell, Secretary ' 9609 N 110th E Ave Owasso, OK 74055 ' 272-0451 Term Expires: 6/30/96 ~ M O Eckel, Vice Chairperson 7515 N 122nd E Ave Owasso, OK 74055 272-9205 ~ Term Expires: 6/30/94 i~ I~ i i Gale Whitaker 7413 N 122nd E Ave Owasso, OK 74055 272-1689 Term Expires: 6/30/95 Wayne Vines 7808 N 131st E Ave Owasso, OK 74055 272-2750 Term Expires: 6/30/95 STAFF SUPPORT Tim Rooney City Planner Charlotte White, Recording Secretary Community Development Secretary This Board meets on the fourth Tuesday of the month at 7:00 p.m. as called by the Chairperson when there is business to be addressed. The Board acts on all requests with regard to zoning variances and exceptions. The meetings last approximately one hour, with an average of three to four meetings a year. Meetings are held at the Community Center with staff support given by the Community Development Department. Members are appointed by the Mayor with City Council confirmation. Owasso Boazd of Adjustment Minutes of October 26, 1993 Page 3 5. OBOA - 164 - McDonald's Corporation - A request for a Variance of the ' Owasso Zoning Code, Chapter 6, Section 630, "Bulk and Area Requirements in Commercial ~ Districts. " More specifically, to allow for the construction of an enclosed playground encroaching the front yard setback in a CS (Commercial Shopping Center) Zoning District. The subject site is Lot 1, Block 2, Owasso Business Park, more particulazly described as 222 South Forest, Owasso, OK. Mr. Rooney presented the staff report. The applicants are requesting to enclose the playground making it usable year around. By enclosing the playground, this adds square footage to the existing structure and it would then be required to meet the front setback in that zoning district. The front setback in a CS district is 50 feet. Again, the setback on the playground is 46 feet. Terri Houdyshell moved to accept the request. Motion was seconded by Steve Barrett. AYE: Houdyshell, Barrett, Eckel NAY: None The motion carried 4-0. 7. ADJOURNMENT - M O Eckel moved for adjournment; seconded by Terri Houdyshell. ^+ AYE: Eckel, Houdyshell, Whitaker, Barrett NAY: None The motion carried 4-0 and the meeting was adjourned at 8:00 p.m. Chair Vice Chair Secretary Date