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Home My WebLink About1993.11.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: November 16, 1993 TIME: 7:00 p. m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p. m. on Friday, November 12, 1993. Marc a Boutwell, Council Clerk AGENDA 1. Call to Order 2. Flag Salute 3. Roll Call 4 5. Request Approval of the Minutes of November 2, 1993 Regular Meeting. Attachment #4 Request Approval of Claims. Attachment #5 Owasso City Council November 16, 1993 Page 2 6. Request by Representatives of the Oklahoma Municipal League to Address the Council for the Purpose of Making a Presentation. Mr Bill Moyer Mr Gary Rader 7. Consideration and Appropriate Action Relating to the FY 1992-93 Independent Audit of ~ General Fund and Other Fund Activities. Ms Bishop Attachment #7 Staff and a representative from Stanfield & O'Dell will make a brief presentation of the FY 1992-93 audit and will recommend that the Council receive it and authorize the ,,~ appropriate filings. 8. Consideration and Appropriate Action Relating to Ordinance #470, an Ordinance Rezoning Portions of a 40-Acre Tract of Land from RS-2 to an RS-3 Classification, Such Property Located Northeast of the Intersection of 129th E Ave and 86th St N. Mr Rooney Attachment #8 Staff will recommend Council approval of Ordinance #470. Owasso Cit Council Y November 16, 1993 Page 3 9. Consideration and Appropriate Action Relating to a Request for Council Review and i Approval of a Final Plat for Camden Park, an Addition to the City of Owasso, and Generally Located Just West of Windsor Lake II Addition, East of 129th East Ave. ' Mr Rooney Attachment #9 Staff will recommend Council approval of the final plat for Camden Park and that the Mayor be authorized to execute the necessary documents for filing of the plat. n 10. Consideration and Appropriate Action Relating to Ordinance #471, an Ordinance Approving the Owasso Public Works Authority Rates for Water and the Application of Those Rates to Persons Within and Without the Corporate Limits. Mr Ray Attachment #10 Staff will recommend Council approval of Ordinance #471. i~ n i~ 11. Consideration and Appropriate Action Relating to a Request for the Attachment of an Emergency Clause to Ordinance #471. Mr Ray Attachment #11 Staff will recommend Council approval of an emergency clause to Ordinance #471. i~ ~~ Owasso City Council November 16, 1993 Page 4 12. Consideration and Appropriate Action Relating to a Contract for the Installation of ,~ Lighting System Improvements to the Owasso Recreation Center. Ms Worley Attachment #12 ~• Staff will recommend Council approval of a contract in the amount of $1590 to Jack's ~ Electric, Collinsville, OK, for the purpose of installing improvements to the interior lighting system at the Recreation Center. 13. Consideration and Appropriate Action Relating to the Appointment of Members to the Committee for the Development of Youth Activities. Mayor Randolph Attachment #13 The Mayor will present the ten nominees submitted by members of the Council and will request Council confirmation of those appointments. i 14. Report to the City Council Relating to Status of Planning of Improvement to the Intersection Located at 96th Street North and Garnett Road. Mr Ray Attachment #14 The staff will update the Council on the planning process for the 96th St N & Garnett intersection. i~ Owasso City Council November 16, 1993 Page 5 15. Report from City Manager I ~ 16. Report from City Attorney 17. Unfinished Business 18. New Business 19. Adjournment OWASSO CITY COUNCII. MINUTES OF REGULAR MEETING Tuesday, November 2, 1993 The Owasso City Council met in regular session on Tuesday, November 2, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, October 29, 1993. ITEM 1: CALL TO ORDER Mayor Randolph called the meeting to order at 7:03 p. m. ITEM 2: FLAG SALUTE The flag salute was led by City Treasurer Sherry Bishop. ITEM 3: ROLL CALL PRESENT Bob Randolph, Mayor John Phillips, Vice Mayor Mary Lou Barnhouse, Councilor Rex Bowen, Councilor Charles Bums, Councilor STAFF Rodney J Ray, City Manager Ronald D Cates, City Attorney Marcia Boutwell, Council Clerk A quorum was declared present. ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 19 1993 REGULAR MEETING. Charles Bums moved, seconded by John Phillips, to approve the minutes, by reference made a part hereto. AYE: Burns, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. Owasso City Council ITEM REQUEST APPROVAL OF THE CLAIMS November 2, 1993 John Phillips moved, seconded by Rex Bowen, that the following claims be approved: (1) General Fund $34,346.71; (2) Workers' Compensation Self-Insurance Plan $1450.05; (3) Ambulance Service Fund $764.57; (4) Collision Self-Insurance $630.00; (5) Community Center $643.65; (6) Revenue Bond Project Fund $145.43; (7) City Garage $4,960.71; (8) Interfund Transfers $22,929.16; (9) General Fund Payroll $97,246.45; (10) City Garage Payroll $2,738.23. Councilor Bums questioned the item under General Government for the Office Depot Card Plan and a tuition reimbursement item listed under Ambulance Service Fund. Both items were satisfactorily explained. AYE: Phillips, Bowen, Bums, Barnhouse, Randolph NAY: None Motion carved 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A SUPPLEMENTAL APPROPRIATION TO THE POLICE DEPARTMENT GENERAL FUND BUDGET. Ms Bishop stated that Council had approved the purchase of eleven radios for the police department at the October 19, 1993 meeting. It was not a budgeted purchase, making a supplemental appropriation necessary. The request was for an increase of $3400 in the police department capital outlay budget. Charles Bums moved, seconded by Rex Bowen, to approved a supplemental appropriation in the amount of $3400 in the police department capital outlay budget. AYE: Burns, Bowen, Bums, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0. 2 Owasso City Council i~ ii ll ii i~ t November 2, 1993 ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A SUPPLEMENTAL APPROPRIATION TO THE GENERAL GOVERNMENT DEPARTMENT GENERAL FUND BUDGET. At the October 19, 1993 meeting, the Council approved the purchase of a copy machine at a cost of $11, 765. When the budget was prepared last spring, it was anticipated that a copy machine would be leased over a three year period; therefore a lease amount was budgeted. A supplemental appropriation of $8000 is needed for a direct purchase of the copy machine. Charles Bums moved, seconded by John Phillips, to approve an increase of $8000 in the general government capital outlay budget. AYE: Bums, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE PURCHASE OF LIGHT FT.X:TURES AND MATERIAL FOR IMPROVEMENTS TO THE OWASSO RECREATION CENTER Ms Worley reported that the lighting system at the Recreation Center has not been replaced since the structure was built in 1974. Only routine maintenance has been addressed. The cost of replacing the existing fixtures with a more efficient lighting system is estimated to be $3000. This includes the purchase of fixtures at a cost of $1427.40, plus the installation of those fixtures. Staff requested the purchase of fixtures only. Charles Bums moved, seconded by Rex Bowen, to approve the purchase of light fixtures, bulbs, wire covers, mounting adapter, and level adjusters from Broken Arrow Electric for a cost of $1427.40; and that staff solicit quotes from electrical contractors for the purpose of installation of the fixtures. Mr Phillips asked how much of an improvement would be seen with newer fixtures. Mr Knebel answered that there would be approximately an 80% improvement in the lighting, with 35% less wattage use. AYE: Bums, Bowen, Barnhouse, Phillips, Randolph NAY: None Motion carried 5-0. 3 Owasso City Council November 2, 1993 ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A PROPOSED CHANGE ORDER TO A CONTRACT BETWEEN THE CITY OF OWASSO AND RDG CONSTRUCTION, INC FOR THE CONSTRUCTION OF A CENTRAL FIRE STATION. When bids were opened for the new fire station, it was decided that it would not be cost effective to include the training room alternate in the final recommendation. The bid to complete the training room had been $14,000. Chief Allen reported that discussions with the . contractor concerning the completion of a training room have resulted in a bid of $8489, which ,~ could be funded by the carryover budget in the fire department. Staff recommended a change order to the contract with RDG to complete this item. Mayor Randolph moved, seconded by Charles Bums, to approve a Change Order to the contract with RDG Construction in the amount of $8489 for the construction of an additional room to the previously approved plans and specifications. AYE: Randolph, Burns, Bowen, Barnhouse, Phillips NAY: None Motion carried 5-0. ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR APPROVAL OF A CONTRACT FOR ENGINEERING SERVICES. Because of the current work load in the engineering department, Mr Compton requested that Sack & Associates be hired to provide engineering services on the Elm Creek park shelter. Mayor Randolph asked if this was something that could be accomplished in-house. Mr Compton stated that the work load at the current time would not allow this work to be completed quickly enough to assure that the grant for the project would not be jeopardized. Charles Burris moved, seconded by John Phillips, to hired Sack & Associates for the purpose of providing professional engineering service on the Elm Creek park shelter for the amount of $1200. AYE: Bums, Phillips, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. 4 Owasso City Council November 2, 1993 ' ITEM 11 CONSI DERATION AND APPRO PRIATE ACTION RELATING TO A REQUE ST TO REZONE A TRACT OF PROPERTY FROM RS-2 TO RS-3 ' SUCH PROPERTY LOC ATED G ENERALLY EAST OF 129TH EAST AVEN UE AND NORTH O F THE O WASSO JUNIOR HIGH SCHOOL AND ~ CONT AINING 40 ACRES , MORE OR LESS Mr Rooney brought before the Council a request to rezone a tract of land which had previously been zoned RS-2. The Planning Commission recommended rezoning all but the north 300 feet ~ of the 40-acre tract. The applicant was present to answer questions. Charles Bums moved, seconded by Rex Bowen to approve the rezoning as recommended by the Planning Commission. r AYE: Bums, Bowen, Barnhouse, Phillips, Randolph NAY: None ' Motion carried 5-0. i~ i~ i~ i~ ii ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATIN TO A REQUEST FOR COUNCIL APPROVAL OF SUPPLEMENTAL APPROPRIATIONS TO VARIOUS DEPARTMENTS OF THE GENERAL FUND: AND TO THE AMBULANCE FUND; AND TO THE OEDA FUND At the February 2, 1993 meeting, the Council adopted acarry-over budget policy. Managers for various funds, and departments within the General Fund, have requested that funds remaining in the 1992-93 fiscal year budget be reappropriated in the 1993-94 fiscal year budget. Ms Bishop presented the report and requested approval of the supplemental appropriations as requested by staff. Rex Bowen moved, seconded by John Phillips, to approve supplemental appropriations in the amount of $41,333 to the General Fund, $4000 to the Ambulance Fund, and $155,018 to the OEDA Fund. AYE: Bowen, Phillips, Barnhouse, Bums, Randolph NAY: None Motion carried 5-0. 5 ^ ,~, Owasso City Council November 2, 1993 ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL CONFIRMATION OF MAYOR'S APPOINTMENT. The resignation of Steve Barrett from the Owasso Board of Adjustment has created a vacancy on that board. The Mayor appointed Ms Vicki Tapp to fill the unexpired term of Mr Barrett. Mayor Randolph moved, seconded by Charles Bums, to confirm the appointment of Ms Vicki Tapp to the Owasso Board of Adjustment for a term ending June 30, 1996. AYE: Randolph, Bums, Bowen, Barnhouse, Phillips NAY: None 1 Motion carried 5-0. ITEM 14: REPORT FROM CITY MANAGER i Mr Ray reported that the Retirement Board (composed of city councilors) would meet at 5:00 p.m. on Tuesday, November 9, 1993 to consider a retirement. He also introduced Police Chief Maria Alexander and welcomed her to the community. Mr Bowen asked the City Manager about the status of the Committee on the Development of Youth Activities, which was created by the Council on June 15, 1993. Mr Burns responded that he was waiting for the other councilors to turn in their names. Councilors were reminded that each of them needs to turn in two names for the committee. The motion that created the committee stated that it would be comprised of eleven members (including Councilor Bums), with each councilor appointing two members to the committee. Appointments will be confirmed by the Council as soon as all names have been received. ITEM 15: REPORT FROM CITY ATTORNEY No report. ITEM 16: UNFINISHED BUSINESS None. ITEM 17: NEW BUSINESS City Attorney Ron Cates administer the oath of office to Police Chief Maria Alexander. 6 Owasso City Council ITEM 14: ADJOURNMENT Charles Bums moved, seconded by Rex Bowen to adjourn. AYE: Burris, Bowen, Barnhouse, Phillips, Randolph NAY: None Motion carved 5-0 and the meeting was adjourned at 7:30 p.m. November 2, 1993 Bob Randolph, Mayor '~ Marcia Boutwell, Council Clerk 7 ^ CITY OF OWASSO GENERAL FTIND 11/11/93 16:27:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOP. DES~':RIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- MANAGERIAL ------------------------------ 941061 TREASURER PETTY CASH REIMB PETTY GASH 13.45 941082 CELL[iLAR ONE-T[TLSA CJSAGE y1.74 DEPARTMENT TOTAL =___) 105.19 FINANt~E ------------------------------ 940117 CPS BUSINESS, INC. [.ICEPiSE FEES 217,00 940193 STANFIF.LD & O'DELL, P.C. OWRB AUDIT 985.00 940299 KEYS PRODUCTIVITY CENTER SEMINAR 250.00 941061 TREASURER PETTY CASH fiFIMB PETTY tsASH 58.91 DEPARTMENT TOTP.i, ____} 1.510.91 GOMMUHITY DEVELOFMEHT ------------------------------ ?40005 TULSA COUNTY MIS DIAL-UP SRRVICE 40.00 940124 MCCAW COMMUPdICATIOPrS PAGER RENTAL 44.90 940948 OFFICE DEPOT CARD PLAN DESK 119.00 94]061 TREASURJ=.R PETTY CASH REIMB PETTY CASH 7.69 941053 COMMERCE & LEGAL HF.Wfi PUBLIC NtTTICE 33.30 941085 HI-TECH TCINER 45.00 941094 CLASSIC CHEVROLET REPAIR 100.00 DEPARTMENT TOTAL ====3 3yn.3y M[TNICIPAL {:JOURT ------------------------------ 940027 CHARLES RAMSEY RETAINER 700,00 94002E MICHAEL D. HTLSABLCK RETAINER 700.00 DEPARTMENT TOTAL =___~ 1,400,00 F.NGTPiEERIN~ ------------------------------ y40997 CONTRACTORS DATA REPORT ANN[TAL DUES 95.00 941061 TREASURER PETTY CASH REIMB PETTY CASH 70.75 r~EPARTMENT TOTAL =___% 165,75 J CITY OF OWASSO GENERAL FU1dU 11/11%93 1b:27:18 A!P CLAIMS REPORT APAPVR PAGE: PO # vENUnR DESCRIPTION Atir]UHT ---------- ------------------------- ------------------------- ------------- GENERAL GOVERNMENT ------------------------------ 940116 RONALD U CATES RETAINER 940932 MIREX CORP COPY MACHINE 940978 OML MUNICIPAL ASSURANCE FLEET I?dSURANCE 941002 M[iLTI CARE HEALTH CENTER PRE EMPL DRU+i SCREEN 941041 OKLA SELF rNSURFRS ASSOG ANNUAL DUES 94104f. PITNEY BOWES INC METER RENT 1?!1-t!?8%94 9410b1 TREASURER PETTY CASH REIMB PFTT`i CP.SH 9410b2 TREASURER PETTY CASH DOC h1EALS 941066 TAYLOE PAPER CO SUFFLIES 941044 REASORS PRICE RITE 'SUPPLIES 941086 ALT COPY SUPPLIES TO1iEF' 94108? ALL COPY SUPPL.iES PRINTER REPAIR 941088 MIREx CORP SUPPLIES 941089 OFFICE DEPOT CAF'U PLAN SUPPLIES DEPARTMENT TOTAL, ____? 1,858.9 11,76c.00 '~5.OG 120.00 ?=.i10 Sb.~S 15.99 '90.35 97.61? 41 r .~j 45.00 90.00 2?3.50 L14.14 14,18.09 1 1 1 1 1 1 1 1 1 1 1 1 1 MAINTENAtiCE ------------------------------ 9401?4 MCCAW COMid[11dICATIOPfio 941061 TREAfiC1RER PETTY CASH 941054 WAL-MART 941065 GELLCO SAFETY SHOES 941066 TAYLOE PAPER CO 941089 OFFICE 1}F.POT CARD PLAti PAGER RENTAL REIhiE~ PETTY CASH StJPFLIES SAFETY SHOES SUPPLIE' ~UNt='LIES 2.45 6.51 65.55 96.25 38.13 30.77 DEPARTMENT TOTAL =___) ?54.65 CEMETERY ------------------------------ 940508 KIMBALL. ACE HARDWARE T)EPARTMENT TOTAi. ____:> SUPPL.I E'=: 47,55 47.55 POLICE SERVICES 940029 MCCAW COMMUNICATIONS PAGER RRNTAC. 11?.?5 940032 CELLULAR ONE-TULSA tiSA1~E 99.'~b 940033 DEPT OF PUBLIC SAFETY T~:LETYPE LEASE 3511.00 9400.14 WEfiTF..RH BtiSINESS PPODUCTS C1lPIER h1AINT-OVERAGE 139,9b i~ CITY OF OWASSO GENERAL FUND 11/11!93 16:2?:18 A!P CLAIMS REPORT APAPVR PACE: PO # VENDOR DESCRIFTI~?N AMOUNT ---------- ------------------------- ------------------------- ------------- 94003b THREE LAKES LAUNDRY PRISONER LAUNDRY 3?.15 940118 LEASE AMERICA COPIER LEASE 236.00 9409.36 VERSATEL COt~M RADIOS 3,124.On 940949 ERICSSON GE MOBILE COMMUN RADIO ~3b2.5? 941On? HOWARD STAMPER IttSTALLATION 1,150.00 9410c~1 TREASURER PETT`t CASH RFIMfi P1=TTY CASH 39.b4 941089 OFFICE. DEPOT CARD PLR.ti SUPPLIES 8c.i9 DEPARTMENT TOTAL =___? 6,2?,12 ANTMAL, CONTR!iL ------------------------------ 940331 KIt4BALL ACE HARDWAPE tiTrppLIES 23.9.? 94091. AMERIGA.N HUMANE ASSt]C SEMINAR 16c).i+0 DEPARTMENT TOTAL =___:: 'i,$$,92 FIRE SEL?IVGES ------------------------------ 940047 MCCAW COMMUNICATIONS PA+?ER P.ENTAL 44.90 9400?1 BILL`S COMMUNICATIONS, IN ?ADIO REPAIR 200,00 94084n CELLULAR nt~IF,-TULSA 9/93 tTSE .34.?0 940341 Kit+iBALT, ACE HARDWARE SLTPPL,IES 220,13 940343 NAPA AUTO PARTS PARTS L34,45 940944 TREABCTRER PETTY CASH FSIO t.;ONFERENCE 41,34 940993 RO?TTE 66 DETAIL & VINTAGE PAINT VRHIC'I.E 48:1.9` 941Q48 EVE INC. StiPi/L.IES 63,00 941013 STIBURBAN OFFICE SUFPL.Y S?TPPL I ES s? . 2 i 941054 WAL-MART SUPPLIES 173.'%2 941055 VOLUNTEER VOLIrtiTEER RtiNS 445. =,0 941059 COPI SOLrRCE IN+,. YEARLY COtdTRACT .i4?,93 DEPARTMENT TOTAL =___;~ ?~36?,33 CIVIL. DEFENSE ------------------------------ 940123 CELLULAR ONE-TTTLSA USAGE: STAMPER 10,00 DEPARTMENT TOTAL =___) 10.00 STREETS ------------------------------ 5 CITY OF OWASSO GENERAL FUND li!11/93 16:27:18 A/P CLAIMS REPORT APAPVR PAGE: PD # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 940124 MCCAW COMMUNICATIONS PAGER RANTAL 940766 SIGNALTECK IHr. MAINT/REPAIRS 940808 KIMBALL ACE HARDWARE SUPPLIES 940811 CINTAS CORP. UNIFORM RENTICLEAH 940872 GREEN COUNTRY OUTDOOR EQ1J PARTS 940973 NEWh1AN SIGtdB SIGNS 940996 LARR`I TURNER MOWIidG 941022 MAXWELL SUPPLY OF TULSA S[1PFLIES DEPARTMENT TOTAL =___> RECREATION CENTER ------------------------------ 441045 KIMBALL ACE HARL>WARE DEPARTMENT TOTAL =___! SWIMMItdG POOL ------------------------------ 940999 AMERIrAN POOL SUPPLY DEPARTMENT TOTA1~ ____> GLIMMtiNITY CENTER ------------------------------ SUPPLIES StiPPI.IES 940966 BUILDER'S SQUARE REPAIP.S 941061 TREASURER PETTY CASH REIMB PETTY CASH 94?089 OFFICE DEPOT CARD PLAN SUPPLIES DEPARTMENT TOTAL ====7 PARK MAIPiTENAHCE ------------------------------ 22.45 1,4b2.48 92.64 160.30 1.62.97 '.93.00 ?70.00 241.09 2,704.93 7n,99 70.99 56.50 56.50 6.99 1.00 52.83 60.82 940124 MCCAW COMMUNICATIONS PAGER RENTAI, 22.45 940219 CiNTAS CORP. UNIFORM ~;LEANIRENTAL E~8.50 940955 KIMBALL ACE HARDWARE SUPPLIES 181.15 941061 TREASURER PETTY CASH REIMB PETTY CASH 65.00 DEPARTMENT TOTAL =___~ 337.10 6 ECONOMIC Ufi.vEI.OPMENT ------------------------------ CITY OF OWASS~ GENERAL FUND 11/11/93 16:2?:18 AJP CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- 940040 CELi.ULAR ONE-TULSA USAGE 20.50 9410?8 INCOG SERVICES 809.46 DEPARTMENT TOTAL =___) 829.96 FUND TOTAL =___) 31,b41.~1 7 CITY OF OWASSO CAPITAL IMPRLlVEMEHTS 11/11/93 16:27:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMQUNT ---------- ------------------------- ------------------------- ------------- 12 FIRE SERVICES ------------------------------ 944722 RDG CONST, INC. DEPARTMENT TOTAL =___? FIRE STATION 5h,15b.4Q 56,15b.40 FUND TOTAL =___? GRAND TOTAT_ ____) 56,156.4Q 1'_5, 759.99 CITY OF OWASSO AMBUr,ANr,E SERVICE FUND 11/11/93 1b:27:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- AMBULANCE ------------------------------ 940840 CELLULAR ONE-TULSA 9/93 USE 31.40 940845 PArE PRODUCTS OF TULSA IN OXYGEN/RENTAL 72.00 940953 ALLIANCE MEDICAL, INC. SUPPLIES 201.34 941009 MEDICAL COMPLIANrE SPECiA BIO WASTE 30,00 941047 DR. AMBROSE SOLANO, M.D. 11/93 AUDIT 250.00 94100 DYNA MED SUPPLIES 195.80 nEPARTMENT TOTAL =___) 780.54 2 FUND TOTAL =___) 780.54 CITY OF OWASS(1 WORKERS' COMP SELF-INS PLAN 11/11/93 1b:2?:18 A/P CLAIMS REPORT APAPVR PAGE: PO # VENDOR DESCRIPTION AMOUNT ---------- ------------------------- ------------------------- ------------- GENERAL GOVERNMENT ------------------------------ 94U17U DARRELL EVANS T.T.D. 1,253.44 940992 DIVERSIFIED INSURANCE W~7RKERS' COMP INSURANCE 15,787.b4 941034 MULTI CARE HEALTH CENTER CLAIM/PROCTOR 28.OU DEPARTMENT TOTAL =___> 17,U69.U8 1 FUND TOTAL =___> 17,069.08 clTV of ownsso A/P TRANSFER REPORT VENDOR DESCRIPTION TRANSFERS CEMETERY CARE REVENUE TRANSFER FROM GENERAL FUND AMBULANCE CAPITAL REVENUE TRANSFER FROM AMBULANCE FU TRANSFERS TOTAL AMOUNT 587.50 2,604.44 3,191.94 CITY OF O4dASSO r:I TY GARAGE 11%11/93 1b:2?:18 A/P CLAIt4S REPORT APAPVR PAGE: FO # VENDOR DESCRIPTIOPi AMOUNT ---------- ------------------------- ------------------------- ------------- CITY GAP,Ar,E ------------------------------ 940589 A.P.S. FARTS 155.611 940614 TULSA BRAKE, AND CTJUT~:H PARTS :'44 _ c8 940?39 STAR L,riBE MAINT ]1]..?2 940508 KIMBALL ACF HARDWARE StTFF'LIES 3:.'.•98 940811 CINTA S CORP. TINIFORM RENT/r_.LFAN 2?5.46 9408?3 J & P AUTO REPAIRS '6`.91 9408;4 CLASSIC CHEVROLET FARTS 134.94 94089` MILEAGE MASTERS TIRES 8'?6.`~'~ 940994 MA:~WELL OII~ CORP '=,TiFFLIES ~2.i;0 94101 ` LESTER' S GEAR ~• FARTS=, PARTS '36 . ~-i9 9410]? ENL,OW FC1RD TRACTOR, IPTC PART, 41?.40 94].021 BOWERS OIL CO. FtiEL "1.=~. } c. 941024 A €~ E I}ISTRIBUTINr, FARTS 45.00 9410?h A & E DISTRIBUTING FART ;1?'_5.ti1 9410? % I1IURTH PARTS 1'S . 60 941028 OWASSO TIRE BARN PARTS `O.OU '?41029 ZEE MEDICAL SERVICE SUPPLIES 43.55 941064 WAL-MART SUPPLIES 13.14 9410~~9 OFFICE DEPOT CARD FL,SP1 STIPFLIES 20.9'' DEPARTMENT TOTAL =___. 4, 111.?c, 11 FtiNP TOTAL =___? 4, 111 •?~3 CITY OF OWASSO PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/30/93 DEPARTMENT AMOUNT ;;; , ... ...::::::::::::::::::::::::::.: M~l7a ~ ::> Fin~ince 4,412.56 ','~. [ IT y~ ~y~(,y~-y~y ,,t~ Municipal Court 1,203.75 Y ~ t~~t~t ~~ ~.~~'~ :: :. ::::::::.:::::::::::::::::::::::::::::::::::::.::::::::::::::::::::::::::::::::::::::::::::::::.::::::: :::........:.....:......:.......................................................................................................... ..:::, ...:::::. :::::::::::::::::::::::::::::. :..... ..............................:..:............ Bwldmg Maintenance 315.81 .. ...... ..................................................................................................... .......................... Central Dis atch P 5,053.81 Frrc, 26,258.15 Recreation Center 2,234.34 Park Maintenance 2,472.55 APPROVED: 11/16/93 Mayor Council Member Council Member CITY GARAGE PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 10/30/93 DEPARTMENT AMOUNT Garage $2,738.23 ...M..ri ..m ..~ .ND.'I~"I` APPROVED: 11/16/93 Mayor Council Member Council Member CITY OF OWASSO CAPITAL IMPROVEMENTS 11/16/93 16:27:31 A/P CLAIMS REPORT PO # VENDOR DESCRIPTION ---------- ------------------------- --------------------- FIRE SERVICES ------------------------------ 940112 SEMO TANK & SUPPLY CO DEPARTMENT TOTAL =___> FUND TOTAL =___> GRAND TOTAL =___> WATER TANKER APAPVR PAGE: 1 AMOUNT -- ------------- 36,425.00 36,425.00 36,425.00 36,425.00 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY ' FROM: i SUBJECT: DATE: BACKGROUND: SHERRY BISHOP FINANCE DIRECTOR AUDIT REPORT FOR FISCAL YEAR 1992-93 NOVEMBER 12, 1993 An independent audit, performed by a certified public accountant, is required by city charter and state statutes. This is the second year that the firm of Stanfield & O'Dell has served as auditors for the City of Owasso and the Owasso Public Works Authority. The reports from the auditors are attached as three separately bound reports. Financial Statements and Report of Independent Certified Public Accountants Auditors' Single Audit Reports Advisory Comments Memorandum FINANCIAL STATEMENTS: As expected, the fund balance of the General fund increased again this year. The "excess of revenues and other sources over expenditures and other uses" for the General fund is $18,379. (See page 8, column 1.) The "fund balance, end of year" is $597,609. For governmental funds, the City uses a "modified accrual basis of accounting" (defined on page 15, note #3). Modified accrual means that next month's taxes (because they have been collected by the Oklahoma Tax Commission) are included in the year-end fund balance. The "budget basis" fund balance (funds that could actually be appropriated for expenditure) is $304,908. AUDIT REPORT NOV 12, 1993 PAGE 2 The unreserved fund balance ratio is often used as a measure of a government's financial health. It is the ratio between the resources available for contingencies (unreserved fund balance) and the annual operating expenditures. As a general rule, cities should maintain a ratio between five and ten percent. The June 30, 1993 fund balance of $304,908 provides an unreserved fund balance ratio of 9.8%. Some of this unreserved fund balance has already been appropriated in the 1994 fiscal year budget. With a budgeted decrease in fund balance and increase the operating budget for FY 1994, the unreserved fund balance ratio at the end of FY 1994 is projected to be 6.4 % . The OPWA, because it is an "enterprise fund," uses an accrual basis of accounting. The most significant differences are that depreciation and debt expenses are recorded in the OPWA but not in the General fund. Enterprise fund accounting is intended to be similar to accounting for private sector businesses. The "net loss" in the OPWA is $49,837 (page 11, column 1). All transactions associated with the OPWA 1988 Revenue Bonds (Sales Tax account, Capital Future Fund account, bond principal and interest expense, and interest earned on those accounts) as well as, the 1993 OWRB Promissory Notes (OPWA Capital Improvements fund, and restricted water and wastewater revenue) are reported in the OPWA. These restricted accounts included in the OPWA report make it very difficult to get a realistic financial statement for the OPWA utility operation alone. Excluding restricted funds, debt related expenses and funding for capital improvements, the OPWA had a net loss of $657,479. $704,466 of this loss is due to depreciation on property, equipment, and utility lines. Even though depreciation is not a "cash" expense, it is a real cost of operating a business. If revenues were sufficient to fund all operating expenses including depreciation, then all OPWA fixed assets could be replaced, as needed, from operating cash. The unrestricted operating cash balance, net of current payables, is $229,211. This is a decrease of $80,480 from last year. Other individual funds are reported on pages 44-45 and pages 57-58. SINGLE AUDIT REPORTS: This document contains reports that are required (in addition to the financial statements) of all recipients of state and federal funds. Most of this report contains standard accountant "opinion" letters. The Schedule of Federal Financial Assistance is on page 4 and itemizes the grants active during the fiscal year. Two reports on "internal control structure" are on pages 5-6 and 7-9. The auditors report no matters that they consider to be "material weaknesses." AUDIT REPORT NOV 12, 1993 PAGE 3 Pages 10, 11 and 13 are reports on "compliance" with laws, regulations, contracts, grant requirements, etc. There were no "material instances of noncompliance" reported by the auditors. One "immaterial" instance of noncompliance was discovered by the audit and is reported on page 12. The DARE grant requires monthly reports by the 15th. One report was not prepared until the 19th of the month. ADVISORY COMII~NTS MEMORANDUM: This document contains the auditors comments and suggestions for the improvement of procedures and administrative controls. This report is the auditors' opportunity to comment about anything that came to their attention during the course of the audit work. These comments are not considered "material weaknesses" nor are they "material instances of noncompliance." The advisory comments are valuable in helping develop proper fiscal controls to ensure the integrity of the accounting system. We are pleased that the number and magnitude of the comments is small this year. Staff response to each of the advisory comments will be issued in a separate memorandum for your review. RECOl~~~NDATION: Staff recommends that the City Council and the Owasso Public Works Authority receive the audit report and direct it to be filed as required by law. Note: Copies of the three reports from the auditors were delivered to council members last week. Additional copies of those reports are not included in this agenda packet. MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY CITY PLANNER SUBJECT: ORDINANCE NO. 470 DATE: November 3, 1993 BACKGROUND: At the November 2, 1993 meeting, the Owasso City Council unanimously recommended approval of a rezoning request from RS-2 (Residential Single-Family Medium Density) to RS-3 (Residential Single-Family High Density) on all but the northerly 300 feet of a 40 acre parcel of land located north of the Owasso Jr. High School and east of the proposed Barrington Point additions. Attached is a copy of Ordinance No. 470 which formally adopts the City Council's rezoning action, approving the rezoning of all but the northerly 300 feet of the 40 acre parcel to RS-3. RECOMMENDATION: Staff recommends Council approval of Ordinance No. 470. ATTACHMENTS: 1. Ordinance No. 470. CTTY OF OWASSO, OKLAHOMA ORDINANCE NO. 470 AN ORDINANCE APPROVING ZONING APPLICATION NUMBER OZ-97 CHANGING THE ZONING OF PROPERTY LOCATED IN THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 21, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY, OKLAHOMA, FROM RS-2 (RESIDENTIAL SINGLE- FAMILY MEDIUM DENSITY) DISTRICT TO RS-3 (RESIDENTIAL SINGLE-FAMII.Y HIGH DENSITY) DISTRICT, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. WIIEREAS, public hearings have been held regarding the request for rezoning of the property herein described, and WHEREAS, the Owasso City Council has considered the recommendation of the Owasso Planning Commission and all statements for or against the requested rezoning of application OZ-97. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA. Section 1. That the rezoning classification of the following described property, to wit: The Northeast Quarter of the Southeast Quarter of Section 21, Township 21 North, Range 14 East, Tulsa County, Oklahoma; less and except the north 300 feet thereof be, and the same is hereby zoned from RS-2 (Residential Single-Family ~ Medium Density) District to RS-3 (Residential Single-Family High Density) District. Section 2. That all ordinances or parts of ordinances in conflict '-' herewith be, and the same are hereby expressly repealed. PASSED AND APPROVED this 16th day of November, 1993. Bob Randolph, Mayor ATTEST: ' Sherry Bishop, City Clerk ' APPROVED AS TO FORM: ' Ronald D. Cates, City Attorney ~ ' MEMORANDUM i~ i~ io i~ TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: TIMOTHY ROONEY, CITY PLANNER SUBJECT: FINAL PLAT -CAMDEN PARK ADDITION DATE: November 10, 1993 BACKGROUND• The Owasso Planning Commission reviewed the preliminary plat for Camden Park (formerly titled "Windsor Lake III) at its June meeting. Between the preliminary plat and the final plat submittal, the applicants, Trail's End Development, Inc. , made several revisions to the lot layout and retitled the plat "Camden Park" . The Technical Advisory Committee reviewed the final plat for Camden Park at its October 6, 1993 meeting. At that meeting, several changes were recommended to be made to the final plat, deed of dedication, and construction plans. A copy of these recommended changes is attached for your information and review. The Owasso Planning Commission reviewed the final plat for Camden Park at its October 21, 1993 meeting and unanimously recommended approval of the final plat provided that the City Engineering department received a final copy of construction plans prior to this item being placed on the City Council agenda. Engineering staff has received and reviewed the construction plans and the applicants have submitted the construction plans to the Department of Environmental Quality for approval. The review of the final plat indicates that anoff-site easement utilized by the developers to service Windsor Lake II with sanitary sewer is not shown. Staff requested that the developers show the off-site easement on the Windsor Lake II plat, as well as the Camden Park plat. Staff would request that the City Council approve this final plat providing the off-site easement utilized to provide sanitary sewer to Windsor Lake II is shown on this plat. Camden Park is a 12.71 acre subdivision divided into 38 residential lots and is zoned RS-2 (Residential: Single Family Medium Density). Prior to the Planning Commission acting on the final plat submittal, Camden Park was also reviewed by the Owasso Board of Adjustment for several deviations in front and rear yard setbacks. This request was also unanimously approved providing that the lots receiving a setback deviation were listed within the covenants of the plat. The lots receiving the setback deviation are listed within the covenants, as required. i~ RECOMMENDATION• Staff recommends a royal of the final plat for Camden Park with the condition that the off-site PP easement utilized to provide sanitary sewer to Windsor Lake II is reflected on the plat and a favorable review obtained from the Department of Environmental Quality. ATTACHMENTS: 1. Technical Advisory Committee Meeting Recommendations 2. Covenants of Camden Park ENCLOSURES: 1. Camden Park final plat. MEMORANDUM TO: THE OWASSO PLANNING COMMISSION FROM: TIMOTHY ROONEY, CITY PLANNER SUBJECT: FINAL PLAT -CAMDEN PARK DATE: October 15, 1993 BACKGROUND The Owasso Planning Commission reviewed a preliminary plat for Windsor Lake III at the June Planning Commission meeting. Since that time frame, the applicants, Trail's End Development, has adjusted their development plans. The final plat for Camden Park contains a portion of the property contained within the Windsor Lake III preliminary plat. Because the basic layout found in this plat was reviewed at the June meeting, staff is permitting the applicant to proceed with a final plat application of Camden Park. The final plat for Camden park was reviewed at the October 6, 1993 Technical Advisory Committee meeting. The following comments/recommendations are a direct result of that meeting: PLAT 1. Windsor Lake II & Windsor Lake Extended off-site easements need to be shown. 2 11' U/E is needed between Lots 20, 21, & 22 of Block 1. 3. Need the east easement to be increased to 17.5 U/E on Block 2. 4. Drainage Easements need to be shown on final plat, specifically a drainage easement is needed through Lots 17, 18, and 25 of Block 1 to ensure proper overland flow to box at 92nd Street North. 5. 10' U/E is needed in front of Lots 17 & 18, Block 1. 6. Lots 19 & 20, Block 1 - 5' & 5' U/E 7. Lots 14 & 15, Block 1 - 5' & 5' U/E 8. Lot 20, Block 1 -West 5' U/E for street light 9. Lots 9 & 10, Block 1 - 5' & 5' U/E 10. Lot 3, Block 1 -East 10' U/E 11. Lot 1, Block 2 -East 10' U/E 12. Lots 1, 2, & 3, Block 2 - 10' U/E North & 5' U/E South 13. Lot 13, Block 2 - 10' U/E North for street light 14. Lot 24, Block 1 - 10' U/E 15. Add a 17.5 utility easement in the back of Lots 17, 18 and 25 of Block 1. 16. Extend the Limits of No Access on Lot 1, Block 1 and Lot 2 of Block 2 to the end of the curve radius at the entrance of Camden Park. 17. Brentwood Estates needs to be added to the Location Map on the plat. DEED OF DEDICATION 1. The new policy regarding the planting of trees and shrubbery in or near utility easements needs to be added. Attached is a copy for your review. CONSTRUCTION PLANS 1. Attached are copies of the staff review regarding the construction plans. Staff and the applicant have met to discuss these changes and a memo from Rohn Munn, Engineering Technician is included addressing these changes. Enclosed within your packet are copies of the final plat for Camden Park showing all of the above changes being made to the plat as well as the Deed of Dedication. In addition to the TAC conditions being met, the applicant also requested a variance on several lots within the proposed Camden Park. The Board of Adjustment reviewed the applicant request for setback deviations and approved them at their special meeting on October 12, 1993. A copy of the Board of Adjustment staff report is enclosed for your review as well. RECOMI~~NDATION Staff is recommending Planning Commission approval of the Camden Park final plat provided that the City of Owasso receives a final copy of construction plans prior to this item being placed on the City Council agenda for final action. continued i~ ATTACf~1~NTS/ENCLOSURES ,~ 1. Location map for Camden Park. 2. Engineering Department comments on construction plans. ' 3. Memo from Rohn Munn, Engineering Technician. 4. Copy of the Board of Adjustment staff report. 5. Copies of the Final Plat and Deed of Dedication for Camden Park. 6. Tree Planting Policy. CS /(,'OM 1 ~L ^ AG r/ OL RS-3 ACS ,`.., ~ r ~V -: f~ ~'? .. ;:> AG I~ EAST 86TH STREET NORTH ~~ S NO. ,~ .+ ,~t _ AG ,. - ~"~ W i% ~D ;.r / ~. `~F ~ n 1 (t 9'~ l 't :~ /~ .......'~ ;~ / W ~:... 94n T. M. :~ .~ AG ~ ~ a ~~ ~ ~ ~ ~ 1. Z~ J 2 ~~ I I 2~: ~: hVii:i~ Li::j:iJ'Qi"~: ~ ii'4i: w:iv~\~: nk~iiiv i?h:::. •i::vi:::: v:.. y:: :viii:v:.. <~: ... ~ ,w~:..wi::::.i".i R ~ - ^ ~awo.~ksa wfav`~..vrkcstownk:`.w:wu:~xcncSiiuxr::4+a::».ar- L J C I ~ ~,, _-- ~~ ~~/ ~ RS-2 ~~ti SUBJECT SITE ' `~ .r ~ AG ~ ,~ NASSO W Sri. HIGH SCHOOL a N CAMDEN PARK [insert legal description] Section 21, Township 21 North, Range 14 East of the I.B.&M., Tulsa County, Oklahoma. STATE OF OKLAHOMA ) ss. COUNTY OF TULSA ) DEED OF DEDICATION i~ i~ i~ Trail's End Development, Inc., an Oklahoma corporation (the "Developer"), being the sole owner of the following described real estate: [insert legal description] Section 21, Township 21 North, Range 14 East of the I.B.&M., Tulsa County, Oklahoma; has caused the same to be engineered, surveyed, staked and platted into lots, blocks, streets and a park area in conformity to the plat herein contained and has caused the same to be named CAMDEN PARK. The Developer dedicates to the public, for public use forever, the easements and rights-of-way as shown on the plat for the several purposes of constructing, maintaining, operating, repairing and replacing any and all streets and public utilities including storm and sanitary sewer, communication lines, electric power lines, transformers, pedestals, gas and water lines, together with all fittings and equipments for each such facility and any other appurtenances thereto, with the right of ingress and egress to and upon said easements and rights-of-way for the uses and purposes thereof. CONDITIONS AND RESTRICTIONS CAMDEN PARK is an area of distinctive landscape and natural beauty. It is the desire and intent of the Developer to create a community in which such beauty shall be substantially preserved and enhanced by the creation and enforcement of development standards. The Developer, desiring to establish a compatible system of development and preserve the character of CAMDEN PARK, does hereby declare and establish the following restrictions, conditions and protective covenants, to which all properties in this Addition are subject: 1. Lot Use. Premises are conveyed and shall be used only for residential single-family purposes. No lot shall be used for any business, commercial or manufacturing purpose. No lot may be subdivided to accommodate two or more separate owners or dwellings. No structure shall be placed, altered, erected i~ or permitted to remain on any lot which exceeds two (2) stories in height. No dwelling may be moved into CAMDEN PARK. 2. Dwellings. No structure of a temporary character may be used as a residence. No mobile home shall be moved into or be present in CAMDEN PARK. Unless waived by the Developer in writing, the following standards shall apply to all dwellings in the Addition. A. Dwelling Size. All dwellings shall have a minimum living space of at least 1,600 square feet. Dwellings in excess of a single story shall have a minimum living space of 1,100 square feet at the lower level. Square footage shall be computed on measurements over frame of the living space exclusive of porches, patios, and garages. B. Masonry. All dwellings shall be comprised of one hundred per cent (100 ) to the first floor plate line, excluding covered porches, of the exterior walls thereof comprised of brick or stone; provided, however, that the area of all windows and doors located in the exterior walls shall be excluded in the determination of the area of said exterior walls. In all cases, the masonry shall extend to the ground line, whereby the foundation shall be concealed. Any deviation of exterior construction materials shall be permitted only upon the written consent of the Developer. C. Paint Color. All paint colors and schemes must be approved by the Developer prior to application pursuant to paragraph three (3) hereof. D. Garages. All dwellings shall have attached garages suitable for accommodating a minimum of two (2) standard size automobiles. All garages shall be accessed by an overhead garage door. No glass, plastic or other transparent material shall be permitted for use in the overhead garage door. Carports shall not be permitted. E. Driveways. All driveways into a lot from any street shall be constructed of concrete and shall not be less than fourteen (14) feet in width. F. Mailboxes; Chimneys. All mailboxes shall be enclosed in a brick or masonry structure which shall extend to the ground and shall conform to the dwelling. All chimneys shall be 100 masonry veneer conforming to the dwelling. G. Roof Pitch. The roof of the dwelling shall have a pitch of at least 6/12 over 75 percent of the total roof area, and none of the roof area shall have a pitch of less than 3/12. 2 H. Sodding. The front yard of each lot must be fully sodded ' in the front yard prior to completion of the construction of any residence. ' 3. Approval Of Plans. For the purpose of further insuring the development of CAMDEN PARK as an area of high standards, the Developer reserves the power to control the buildings, ' structures and other improvements placed on each lot, as well as to make such exceptions to these covenants as the Developer shall deem necessary and proper. In its review of plans or ~ consideration of any request for waiver herein authorized, the Developer may take into consideration the nature and character of the proposed building or structure, the materials of which it is to be built, the availability of alternative materials, the site upon which it is proposed to be constructed, and the • harmony thereof with the surrounding area. ~ The Developer shall not be liable for any approval, disapproval or failure to approve hereunder, and its approval of building plans shall not constitute a warranty or ' responsibility for building methods, materials, procedures, structural design, grading or drainage or code compliance. The approval, disapproval or failure to approve of any ' building plans shall not be deemed a waiver of any restrictions, unless the Developer is herein authorized to grant the waiver. ' No residence, accessory structure, fence, wall or mailbox shall be erected, placed or altered on any lot in the Addition until the plans and specifications thereof have been approved ' in writing by the Developer. The required plans and specifications shall be submitted to the Developer in duplicate and shall have the following ~ exhibits attached thereto. A. Site plan showing the location and orientation of all improvements; B. Full working drawings with floor plan and all elevations; C. Specifications identifying all exterior materials to be used. Submission of the color scheme for all exterior materials may be deferred until such time as is at least 10 days prior to application of said materials; In the event the Developer fails to approve or disapprove any such plans, specifications, color scheme, details and site plans submitted to it as herein required within 10 days of such submission, all covenants shall be deemed to be fully complied with. 4. Homeowners' Association. A homeowners' association, known as "CAMDEN PARK ASSOCIATION," an Oklahoma corporation, has been established pursuant to 60 O.S.1991, § 851, et seg., to maintain the Park Area and the entryway and for such other purposes as shall be deemed advisable. All lawful acts, if any, of CAMDEN PARK ASSOCIATION, made under and pursuant to its Certificate of Incorporation and By-Laws shall be binding upon the lots contained in CAMDEN PARK and the owners thereof . Membership in the Association shall consist of all owners of lots in the Addition and of such additional property designated by the Developer. Annual assessments of $100 shall be made on a per lot basis. Such assessments may be increased five percent (5~) per year by the Board of Directors of the Association and up to ten percent (10~) per year upon the affirmative vote of two-thirds of the owners of lots in the Addition. Such assessments shall be a lien upon the lot assessed. Any such lien may be foreclosed by the Association and the lot owner shall be responsible for all costs and attorneys fees incurred by the Association in connection with such suit. No lot shall be entitled to more than two (2) votes, regardless of the number of owners. 5. Park Area. The area designated as the "Park Area" is hereby reserved by the Developer for later conveyance to the CAMDEN PARK ASSOCIATION. The Developer hereby grants to the Association a license in the Park Area for the common use and benefit of the CAMDEN PARK ASSOCIATION. In consideration thereof, inspection and maintenance of the Park Area shall be performed by the Association in accordance with the following standards: A. The grade of all banks and side slopes shall not be altered from the finished grade elevation shown on the 1 grading plans and specifications approved by the City of Owasso (the "City") or its staff or such agency or department as it may designate. ~ B. Areas covered by grass within the Park Area shall be mowed in season at regular intervals. C. Concrete appurtenances to the Park Area shall be r maintained in good condition and replaced if damaged. The Park Area shall be kept free of trash and debris. , D. Trickle channels, if any, within the Park Area shall be clean of siltation and vegetation. _ E. Maintenance of the Park Area shall be the responsibility ^ of the Association except that the City, its employees or agents, at their discretion, have the right to enter upon ' 4 1 said easements for the purpose of improving and/or maintaining the same. The Park Area and facilities shall be maintained by the Association at its cost in accordance with the standards prescribed herein. In the event the Association shall fail to adequately and properly maintain the Park Area and facilities, the City or its designated contractor may enter upon such area, perform such maintenance, and the cost of performing such maintenance shall be paid by the owner of such property. In the event such owner fails to pay the cost of such maintenance of any part thereof within thirty (30) days after completion of such maintenance, such costs shall be payable by the members of the CAMDEN PARK ASSOCIATION and shall be a lien against the Park Area and each lot owned by a member of the Association which may be foreclosed by the City. The City may waive or release any lien imposed by it. All owners shall show common courtesy and respect in the use of the Park Area. The owners of lots in CAMDEN PARK acknowledge that they have and accept the sole duty to protect and safeguard the life, health, safety and property of themselves, their families and guests in connection with the use of the Park Area and CAMDEN PARK and its improvements and, by accepting a deed to property in CAMDEN PARK, release the Developer and its agents from all claims for damages relating thereto. 6. OutbuildinQS. All tool sheds, hobby rooms, or other out- buildings shall conform to the basic architectural styling of the dwelling and shall satisfy the masonry requirement of paragraph two (2). 7. Fences. No fence or wall shall be erected, placed or altered on any lot nearer to the street than the minimum set-back lines established herein. No fence shall be erected on any lot closer to any street than the main structure without the written approval of the Developer, and no fence on any lot shall exceed six (6) feet in height. No chain link fences shall be permitted without the written permission of the Developer. 8. Animals. No animals, livestock, or poultry of any kind shall be kept on any lot except for a total of three (3) household pets and the suckling young of said animals; provided that no more than two (2) adult dogs shall be maintained on any lot. Animals shall not be kept, bred or maintained for any commercial purposes and shall not be permitted on any lot which does not contain a dwelling being used as a residence. All animals must be fenced in or kept on a leash. Animal shelters shall be screened from view from any street unless 5 built in conformity to the requirement for outbuildings herein. ' 9. Storacre. No outside storage or keeping of building materials, tractors, mowers, equipment, implements or salvage shall be , permitted. Building materials may be stored for a period of thirty (30) days prior to the start of construction. Construction shall be completed within nine (9) months after ' the pouring of the footing. 10. Vehicles, Motorcycles. No vehicle, motorcycle, motor bike, ' camper, trailer or boat, whether or not operable, (collectively referred to as "Vehicles") shall be kept, parked, stood or stored for more than forty-eight (48) hours ' during any seventy-two (72) hour period, except in a garage or screened from view in the rear yard. Vehicles shall not be kept, parked or stood on the yard. Residents' vehicles shall ' not be parked or stood in any street. 11. Antennae. No television, radio, or other antennae or reception devices shall be constructed or maintained on any lot without the written approval of the Developer. 12. Signs. No sign of any kind shall be displayed to the public view on any lot, except one sign of not more than five (5) square feet advertising the sale or rent of said property, or ~ signs used for the purpose of campaigning for a result in any political election or issue or by the Developer or builder to advertise the property during the construction and sales period, unless approved in writing by the Developer. 13. Set-back Lines. No buildings, outbuildings, structures, or parts thereof shall be constructed or maintained on lots nearer to the property lines than the set-back lines provided herein or shown on the accompanying plat. Unless otherwise provided by easement or set-back lines shown on the ~' accompanying plat, the minimum building set-back lines for dwellings or other outbuilding structures shall be: , Front yard: 30 feet Side yard: 5 feet ~ Other side yard: 10 feet Back yard: 25 feet Provided, however, that the back yard set back shall be twenty (20) feet for Lots Two (2), Five (5) and Six (6), Block Two (2) and Lots Five (5), Seven (7), Ten (10), Twelve (12), Fifteen (15 ) and Sixteen (16) , Block One (1) and the back yard 6 set-back shall be fifteen (15) feet for Lots Eighteen (18), Nineteen (19), Twenty-three (23) and Twenty-four (24), Block r One. On all lots where there are two set-back lines facing a public street, the portion of the lot containing the fifteen foot set-back shall be considered the side yard and the dwelling shall face the other portion of the lot. 14. Drainage Easements. No trees, shrubs or seedlings of any form * shall be placed in drainage easements except certain grasses normally used for lawn purposes. No obstructions shall be placed or permitted to remain in any of the designated drainage-ways that would hinder or restrict the free and voluntary flow of stream water from its intended passageway. 15. Electric, Telephone, Cable Television Service. In connection with the installation of underground electric, telephone and cable television services, all lots are subject to the following: A. Overhead pole lines for the supply of electric service, telephone and cable television service may be located ~ along the West and South perimeter property lines of the Addition. Street light poles or standards may be served by underground cable, and elsewhere throughout the Addition, all supply lines shall be located underground in the easement ways reserved for general utilities and streets shown on the plat. Service pedestals and transformers as sources of supply at secondary voltages, may be also located in such easement ways. B. Except to houses on lots described in subparagraph (A) above, which may be served from overhead electric service lines, telephone lines and cable television cables, ~ underground service cables to all houses which may be located on all lots in said Addition may be run from the ' nearest service pedestal or transformer to the point of usage determined by the location and construction of such house as may be located upon each said lot; provided that 1 upon the installation of such a service cable to a particular house, the supplier of electric service, telephone or cable television service shall thereafter be deemed to have a definitive, permanent, effective and exclusive right-of-way easement on each lot covering a five foot strip extending 2.5 feet on each side of such service cable extending from the service pedestal or transformer tot he service entrance on said house. C. The supplier of electric, telephone, and cable television service, through their proper agents and employees shall r at all times have the right of access to all such easement ways shown on the plat, or provided for in this dedication for the purposes of installing, maintaining, removing, or replacing any portion of said underground electric, telephone, or cable television so installed by it. D. The owner of each lot shall be responsible for the protection of the underground electric, telephone, and cable television facilities located on his property and shall prevent the alteration of grade or any construction activity which may interfere with said electric, telephone or cable television facilities. The Company will be responsible for ordinary maintenance of underground electric, telephone, or cable television facilities, but the owner will pay for the damage or relocation of such facilities caused or necessitated by acts of the owner, its agents or contractors. E. The foregoing covenants concerning underground electric, telephone, and cable television facilities shall be enforceable by the supplier of electric, telephone or cable television service, and the owner of each lot agrees to be bound thereby. 16. Water, Sanitary and Storm Sewer. Owners shall be responsible for the protection of the public water mains and sanitary sewer facilities located on their lots and shall prevent the alteration of grade in excess of three feet from the original contours or any construction activity which may interfere with said facilities. Said alteration of grade restrictions shall be limited to easement areas. The City shall be responsible for ordinary maintenance of public water mains and public sanitary and storm sewer facilities, but the owner will pay for damage or relocation of such facilities caused or necessitated by acts of the owner or his agents or contractors. The City shall have the right of access with its equipment to all easement ways shown on plat, for installing, maintaining, removing or replacing any portion of the underground water and sewer facilities. The foregoing covenants concerning water and sewer facilities shall be enforceable by the City, and the owner of the lot agrees to be bound hereby. 17. Sanitary Disposal. No outside toilets shall be allowed in CAMDEN PARK and all sanitary arrangements must comply with local and state health requirements. 18. Landscape and Paving Repair. The owner of each lot shall be responsible for the repair and replacement of any landscaping and paving located within the utility easements in the event it is necessary to repair any underground water, sanitary sewer mains, storm sewers, electric, natural gas, telephone, or cable television service. No lot owner shall plant any trees or shrubbery in dedicated utility easements or rights-of-way which would potentially endanger, threaten, or harm any utilities located within said easements or rights-of-ways. If it is determined by the municipality that any trees or shrubbery located within said easements or rights-of-way are damaging or endangering utilities in said easements or rights- of-way, the city shall have the right to remove said trees or shrubbery upon five ( 5 ) days notice thereof at the lot owner's expense, or within such time the lot owner may remove same. ~ 19. Waste. No lot shall be used or maintained as a dumping ground for rubbish, trash, garbage or other wastes. All waste shall ' be kept in sanitary containers and all equipment for storage or disposal of such material and all lots shall be kept in a clean, neat and orderly manner. Lots and all easements thereon shall be kept clean, neat and mowed to the street. '~ All waste containers must be removed from the curbside and screened from roadway view within 18 hours after refuse collection vehicles empty the containers. 20. Nuisance. No noxious or offensive trade or activity shall be carried on upon any lot, nor shall anything be done thereon which may be or become an annoyance or nuisance to CAMDEN PARK. 21. Compliance with Code. All lots are subject to the uses, restrictions and requirements of the Code of the City of Owasso. 22. Enforcement. Enforcement to restrain or to recover damages for violation of the covenants may be brought by the Developer or an owner of any lot or having any interest therein, whether acting jointly or severally. The Developer and CAMDEN PARK 1 ASSOCIATION shall not be obligated to enforce any covenant or restriction through legal proceedings or otherwise. 23. Remedies. If any person shall violate or attempt to violate any of the covenants, conditions or restrictions herein, any person owning any real property in CAMDEN PARK shall have standing to prosecute any proceedings at law or in equity 9 against the person violating the same to prevent the violation or to recover damages for such violation. In any action brought to enforce any provision hereof, the Developer or the Association, if the prevailing party, shall be entitled to an award of attorneys fees to be taxed as costs. 24. No Waiver. The failure of the grantor, or any successor in title, to enforce any given restriction or covenant, or condition at any time, shall not be deemed to be a waiver or relinquishment of any right or remedy, nor a modification of these restrictions and protective covenants. 25. Severability. Invalidation of any one of these covenants, restrictions or conditions shall not affect any of the other provisions, which shall remain in full force and effect. 26. Binding Effect; Amendments. These covenants, conditions and restrictions are to run with the land, and shall be binding upon all parties and all persons claiming under them; provided, however, they may be amended by the owners of a majority of the lots of CAMDEN PARK, which amendment shall be effective upon recording in the records of the Tulsa County Clerk. In counting the number of lots in favor of an amendment, the signature of any joint owner of a lot shall constitute the affirmative vote of the owners of said lot. IN WITNESS WHEREOF, Trail's End Development, Inc., being the sole owner of CAMDEN PARK platted hereon, hereby approves the foregoing deed of dedication, conditions and covenants this day of , 199_. ATTEST: TRAIL'S END DEVELOPMENT, INC. By David E. Charney, Secretary Noble Sokolosky, President State of Oklahoma ) ss. County of Tulsa ) i Before me, the undersigned, a Notary Public in and for said County and State, on this day of , 199_, personally appeared Noble Sokolosky, to me known to be the identical person who subscribed the name of the maker thereof to the foregoing instrument as its President and acknowledged to me that he executed the same as his free and voluntary act and deed and as the free and voluntary act and deed of such corporation, for the uses and purposes therein set forth. , 10 1 i~ Given under my hand and seal of office the day and year last above written. Notary Public My Commission Expires: D:~58088~camden 11 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REPORT FOR APPROVAL OF ORDINANCE #471 APPROVING WATER RATES FOR RURAL CUSTOMERS AND NEW CUSTOMERS ACQUIRED FROM ROGERS COUNTY RURAL WATER DISTRICT #3 DATE: BACKGROUND: November 11, 1993 On March 2, 1993, Trustees of the OPWA approved a concept for the purchase of one and one- half sections of "protected service area" from the Rogers County Rural Water District #3. On that same date, the OPWA entered into a contract with the district, thereby formalizing the concept agreements negotiated between the parties. The concept agreement and subsequent contract (see attached) contained language that allowed those customers within the service area being purchased by the City to pay water rates that were to be no greater than the rates paid by customers residing within the corporate limits of the city. Additionally, the concept approved by the OPWA outlined a "phased in" approach to equalizing water rates. The Council recognized that the inequity between the in-city rates and rural rates (rural customers pay 75 % more for water than in-city customers) should be addressed and an effort made to reduce the difference between those rates. The equalization concept requires that the staff annually evaluate and analyze the revenue produced by the one-half section acquired from the district. As revenue from that area added to the Authority's profit, the difference between the "rural rate" and "in-city" rate was to be decreased by that amount. Therefore, the rate reduction would not adversely impact the OPWA's bottom line. Ordinance #471, if adopted, approves an action taken by the OPWA to establish rates for those rural customers acquired in the purchase of the service area from the water district and reduce ,~, rates to other rural customers. Please note that the OPWA action referred to is shown as Item #7 on the agenda for the OPWA meeting to be conducted on the same date as this City ' Council meeting. The staff intends to request that the OPWA meeting be conducted prior to the City Council meeting in order that OPWA Resolution #93-05 can be considered prior to this action. Additional information relating to this matter can be found in the background material provided under "attachment #7" in the OPWA agenda. Approval of OPWA action relating to MEMORANDUM Water Rates November 11, 1993 Page 2 establishment of rates is a legal requirement for maintaining the validity of OPWA rates by keeping rate control with the City of Owasso by elected officials. OPWA Resolution #93-OS establishes rates for customers formerly served by the rural water district (residing in the purchased area) at a level equal to the rates paid by "in city" customers. The resolution also reduces rates to all other rural customers by an average of $1.40 per month ($16.80 per year). That reduction is based on a one dollar decrease in the base rate and a nine cent per thousand gallons decrease in the usage rate. It is important to note that rate reduction to rural customers is based directly upon the net operating revenue produced by the new customers from the rural water district. RECOMMENDATION: The staff recommends Council adoption of Ordinance #471. ATTACHMENTS: 1. Ordinance #471 2. OPWA Resolution #93-OS 3. Contract between OPWA and Rogers Rural Water District #3 i~ D i~ ie CITY OF OWASSO, OKLAHOMA ORDINANCE NUMBER AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, APPROVING THE OWASSO PUBLIC WORKS AUTHORITY RATES FOR WATER SERVICE, AS WELL AS THE APPLICATION OF SUCH RATES TO PERSONS WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO, OKLAHOMA, DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Section One: The rates for water service of the Owasso Public Works Authority, and the application thereof, all as is evidenced by reference to Resolution Number of the Owasso Public Works Authority, dated the day of November, 1993, be and same hereby is approved. Section 7'wo: That due to the imminent need for rate adjustment in the water service rates, an emergency is hereby declared to exist whereby this ordinance shall take effect immediately upon it's passage. APPROVED this day of November, 1993, with the emergency clause voted upon separately. CITY OF OWASSO, OKLAHOMA By: Bob Randolph, Mayor ATTEST: Sherry BS.shop, City Cler AI?1'ROVEll AS '1'O DORM: Ronald D. Cates, City ACtorney oword93.war OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA RESOLUTION NUMBER A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY ESTABLISHING RATES FOR WATER SERVICE WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO, OKLAHOMA, DECLARING AN EFFECTIVE DATE BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: Section One: The rate schedule set forth on Exhibit "A" attached hereto and made a part hereof is hereby adopted. _Section___Two: The aforementioned rates as well as rate applications shall be effective for November, 1993, usage as reflected by December, 1993, billing. PASSED AND APPROVED this day of November, 1993. OWASSO PUBLIC WORKS AUTHORITY By: Bob Randolph, Chairman ATTEST: Sherry Bishop, Secretary APPROVED AS TO FORM: Ronald D. Cates, Authority Attorney opwa-r.wsr EXHIBI'P "A" 1 1 All new Roger.•s Water District #3 customers, acquired November 1, are to be adopted to our existing city rate as follows: First 1,000 gallons $7.07 (minimum charge); and, East additional 1,000 gallons $2.69. All rural customer rates, including customers living outside the corporate limits of the City of Owasso, Oklahoma, but inside the territory acquired by the Owasso Public Works Authority from Rural Water District #3, Rogers County, Oklahoma, who were not customers of the Rural Water District #3, Rogers County, as of November 1, 1993, are to be changed to the following: First 1,000 gallons $11.47 (minimum charge); and, Each additional 7.,000 gallons $4.61 opwa-r.wsr CONTRACT ~~ ~2tc~ THIS CONTRACT made and entered into this 2„~ day of ~, 1993, by and between RURAL WATER DISTRICT N0.3, Rogers County, Oklahoma, party of the first part, hereinafter referred to as "DISTRICT', and THE OWASSO PUBLIC WORKS AUTHORITY, a Public Trust, of Owasso; Oklahoma, party of the second part, hereinafter ~~ referred to as "AUTHORITY". ., WITNESSETH: WHEREAS, District is a duly incorporated Rural Water District, and whereas, Authority is a duly authorized Public Trust, both created under the authority of the Statutes of the State of Oklahoma; and, WHEREAS, District is operating a Rural Water District in Rogers County, Oklahoma, and Authority is distributing water in an area partially located in Rogers County, Oklahoma; and, WHEREAS, it has been deemed by both the Boards of District and Authority to be in the best interest of all parties concerned, that District deannex a portion of its area now being served, based upon its inability to properly provide service to its customers, and to sell and transfer that portion of its system to Authority, said legal description of the area to be deannexed and transferred, and the property and equipment to be transferred, all as described and set forth in Exhibit "A" attached hereto and incorporated herein and. made a part hereof; and, WHEREAS, Authority is equally desirous of purchasing same, NOW THEREFORE, in consideration of the mutual covenants, promises and agreements, the parties hereto agree as follows: 1. District will cause the property described on Exhibit "A" to be deannexed from Rural Water District No. 3, Rogers County, Oklahoma, by the proper statutory procedures. Said deannexation to be completed prior to 180 days from the date this contract is signed by all parties. The Parties agree to agree on a date of closing within 180 days from the date this agreement is signed by all parties or any extension is made in writing signed by both parties. In the event deannexation is delayed, and the closing provided is not accomplished within said 180 days from the date this contract is signed by all parties, or unless the time is extended by all parties, then this Contract shall be void. 2. District will convey all of their right, title and interest in and to their presently owned rights of way and easements, and all lines, meters and equipment, as described in Exhibit "A", and include any equipment now in place or to be in place on the date of closing, or to such time as the closing may be extended as provided in Paragraph 1 above, upon the terms and conditions hereinafter set forth. 3. District will provide Authority with such maps, plats and engineering drawings that they may now have in their possession, and reasonable personal assistance to Authority in the location of said meters, lines, easements, rights of way, and equipment. i~ i~ iE ie 4. Both District and Authority agree the transfer will take place at 8:00 a.m. on a closing date to be agreed upon within said 180 day period or any extension thereof. Until said time, District shall be responsible for the furnishing of service to its customers and shall be liable for any such operation and shall be entitled to accumulated billings until 8:00 a.m. on the date of closing. District agrees to provide a final reading on or before that time and a final billing rendered to customers. It is specifically agreed that if payment of the final billing, as prepared and billed by District, comes into the hands of Authority, Authority will forthwith account and pay over to District any such sums acquired by them. The closing date as herein set forth may be extended in accordance with the provisions of Paragraph 1 above. 5. District agrees to make proper conveyance to Authority by assignment of its easements and rights of way and by proper Bill of Sale in and to all personal property and equipment, all as described in Exhibit "A" attached hereto. District makes no warranty, express or implied, as to the title to the real property, rights of way, easements to be conveyed by them to Authority, except that it has the right to assign such rights of way and easements and it will warrant title to the personal property, lines, meters and equipment as described on Exhibit "A". Authority will have a reasonable time to inspect and test such equipment and lines, but District makes no warranty, express or implied, of the condition of the lines, meters and equipment. 6. District states and represents that the property conveyed is subject to a lien and that they will obtain a release of said lien from the Farmers Home Administration, satisfactory to Authority of the area to be deannexed and the property to be sold and conveyed to Authority under the terms and conditions hereinafter set forth. 7. Authority agrees to provide water service to the present customers in the deannexed area at the same rate as that charged to water customers within the limits of the City of Owasso, Oklahoma. Authority agrees to accept Benefit Units from District members in lieu of a water meter deposit and to reassign said benefit units to District for cancellation. 8. Persons seeking water service who are not being served at the time of closing shall be permitted service connection at the discretion of Authority subject to ordinary and customary fees as may be applicable. 9. District agrees to furnish Authority at time of closing a list with current addresses of its customers. ~ 10. Authority agrees to pay District at time of closing the total purchase price for the property described in Exhibit "A", of Forty Nine 'T'housand Seven Hundred Fifty Dollars ($49,750.00) said purchase price to be paid in cash, subject to the following: (a) Delivery at time of closing of all necessary recordable documents executed by the District in favor of the Authority to convey all items referred to in Paragraph above. (b) List of customers as provided in Paragraph 9 above (c) Release of lien on behalf of the Farmers Home Administration. (d) Provide the Authority with UCC search in Rogers and Oklahoma County and certification from the Secretary of State, all evidencing there are no liens or encumbrances filed against the subject property other that the Farmers Home Administration Mortgage. 11. Authority will assume all right, title and interest in said property conveyed and shall assume the duty to maintain and operate said system from 8:00 a.m. of date of closing and shall assume liability for the operation of said system as shall occur from that time and date. District acknowledges that it shall be liable for any claims or occurrences attributable to its operation of the system up to the time and date of closing and each party hereto agrees to hold the other party harmless from any liability, attorney's fees and expenses of any nature whatsoever arising from or related to any liability assumed herein. 12. The cost and performance of this Contract shall be as follows: Each party shall pay their respective attorney fees. Authority shall pay recording fees of the documents acquired from District No. 3, and any and all expenses incurred in obtaining financing for the purchase of any property. District No. 3 shall pay expense of deannexation and any expense incurred relative to The Farmers Home Administration loan. District No. 3 shall pay their expenses of material and labor to disconnect from the District lines within the deannexed area. Authority shall furnish such necessary material and labor to connect the deannexed area to its system. IN WITNESS WHEREOF, the parties hereunto have affixed their hands and seals of the signature to be attested by an appropriate officer of each party, the day and year first above written. ATTEST: ~ /,%` i%/ ~~ ~? Secretary RURAL WATER DISTRICT NO. 3 Rogers County, Oklahoma By: ~, ~ . Chairman THE OWASSO PUBLIC WORKS AUTHORITY ~~ By: ~~ ~~Lc.~..~_~~ -Z ~- ~.- hairman ATTEST: u n II EXHIBIT "A" 4. LEGAL DESCRIPTION OF AREA BEING DEANNEXED: THE N 1/2, AND THE 3E 1/4, AND THE N 1/2 OF THE SW 1/4, ALL IN SECTION 21, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY. ~j AND ND THE SOUTH 1/2 LESS AND EXCEPT THE EAST 50 FEET OF THE SE 1/4, ~LL IN SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY. $. SEVENTY-SIX (76) METERS AND NORMAL APPURTENANCES. ALL WATER LINES, VALVES AND APPURTENANCES OWNED BY RURAL WATER ISTRICT #3 IN THE ABOVE DESCRIBED AREA. LESS AND EXCEPT THE (4") PVC WATER LINE LOCATED IN THE EAST 5m' OF THE SE 1/4, SECTION 16, TOWNSHIP 21 NORTH, RANGE 14 EAST, TULSA COUNTY. I ~. AERIAL PHOTOGRAPHS OF THE AREA DEPICTING THE METER LOCATIONS. I ~ ALL ROW AND EASEMENTS LOCATED IN ABOVE DESCRIBED AREA. i~ i~ MEMORANDUM n 11 n n ie TO: THE HONORABLE MAYOR AND CITY COUNCII, CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: REQUEST FOR EMERGENCY CLAUSE TO ORDINANCE #471 DATE: November 11, 1993 BACKGROUND: In October, the Council and OPWA took several actions to finalize the purchase of a part of Rogers County Rural Water District's service area. As a part of the concept, the City agreed to charge certain rates to new customers and to reduce rates to existing rural customers. At that time, those rates and charges were reviewed and stated in all background information. It was the staff opinion that the new rates had been clearly established by the Council and OPWA in their earlier actions. However, after a review with Mr Cates, it has become apparent that additional action in the form of an OPWA Resolution and City Council Ordinance is necessary to officially establish those contract requirements. Therefore, if the Council adopts Ordinance #471, the attachment of an emergency clause is requested in order that our staff will be in a position to legally implement the new rate structure in the December billing cycles. RECOMMENDATION: The staff recommends Council action to attach an emergency clause to Ordinance #471. ATTACHMENT: 1. Ordinance #471 (Note "Section Two" Emergency Clause) CITY OF OWASSO, OKLAHOMA ORDINANCE NiJMBER AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, APPROVING THE OWASSO PUBLIC WORKS AUTfiORITY RATES FOR WATER SERVICE, AS WELL AS THE APPLICATION OF SUCH RATES TO PERSONS WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO, OKLAHOMA, DECLARING AN EMERGENCY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT: Section One: The rates for water service of the Owasso Public Works Authority, and the application thereof, all as is evidenced by reference to Resolution Number of the Owasso Public Works Authority, dated the day of November, 1993, be and same hereby is approved. Section Two: That due to the imminent need for rate adjustment in the water service rates, an emergency is hereby declared to exist whereby this ordinance shall take effect immediately upon it's passage. APPROVED this day of November, 1993, with the emergency clause voted upon separately. CITY OF OWASSO, OKLAHOMA By: Bob Randolph, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Ronald D. Cates, City Attorney oword93.war MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JANIS WORLEY, RECREATION CENTER SUBJECT: RECREATION CENTER LIGHTS DATE: October 26, 1993 BACKGROUND: The City Council approved the project of changing the lighting system in the gym at the Recreation Center in the November 2, 1993 council meeting. The first phase of this project was the purchase of the fixtures at a cost of $1,427.40, and the second phase is to solicit quotes for the installation of the fixtures. COMMENTS: Staff has taken quotes for the second phase of this project (see attachment "A"), locating an electrical contractor to do the work of installing the fixtures. The electrical contractor shall furnish the materials and perform the labor necessary for the completion of the installation of twelve (12), high-bay metal halide light fixtures according the schematics which will be provided. The schematics shows the location of each fixture and its electrical connections. Contractor agrees to furnish wire for 230 volts, three (3) breakers with four (4) each lights, a double pole switch for the east row of lights, and the removal of nineteen (19) 8 ', 2-lite strips from the gym area to be returned to owner for salvage. NOTE: If this report is approved, the total cost for both phases of this project will be $3017.40. RECOMMENDATION: Staff recommends Council approval of a contract for the services of Jack's Electric, Collinsville, Ok 74021, 371-0285 to supply the material and labor to install the light fixtures at the Recreation Center at a cost to the City of $1,590.00. ATTACHMENT: Attachment "A"- Price Quotes for Electric Contractors Letter of Agreement Attachment "A" r Jack's Electric - Commercial and Residential - 371-0285 Cost of material and labor to install 12 light fixtures ~ and remove existing fixtures and remove 19 lite strips $1,590.00 C&D ELECTRIC CO. - Commercial and Residential - 251-7533 , Cost of material and labor to install 12 light fixtures ' and remove existing fixtures and remove 19 lite strips $1,950.00 ACCENT ELECTRIC - Commercial and Residential - 371-4380 - Cost of material and labor to install 12 light fixtures and remove existing fixtures and remove 19 lite strips $2,650.00 LETTER OF AGREEMENT Proposal submitted to: Owasso Recreation Center, PO Box 180, 620 N Forest Drive, Owasso, Ok 74055, 918-272-1661. Work to be performed at: Owasso Recreation Center, 620 N. Forest Drive, Owasso, Ok 74055 Proposal Submitted by: We hereby propose to furnish the materials and perform the labor necessary for the completion of the installation of twelve (12), high bay metal halide light fixtures. These fixtures will be furnished by the Recreation Center and be ready to install and schematics will be provided as to the location of each fixture. We hereby propose to furnish wire for 230 volts, three (3) breakers with four (4) each, double pole switch for the east row of lights and the remove nineteen (19) 8', 2 lite strips from the gym area and returned to owner. We hereby propose to complete this job by December 5, 1993. All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of $ , with payment to be made as follows: ' Contractor Bob Randolph, Mayor Address Date ATTEST: Marcia Boutwell MEMORANDUM ii i~ i~ TO: MEMBERS OF THE CITY COUNCIL CITY OF OWASSO FROM: BOB RANDOLPH MAYOR SUBJECT: APPOINTMENT OF MEMBERS TO COMMITTEE ON THE DEVELOPMENT OF YOUTH ACTIVITIES DATE: November 11, 1993 BACKGROUND: On June 15, 1993, the Council approved the creation of a "Committee on the Development of Youth Activities". The committee is to be comprised of eleven members (see attached minutes), with Councilor Burris serving as the Chair of the group. The remaining ten members are to be obtained by all five Councilors appointing two members each. Councilor Burns has informed the Council that he is prepared to initiate the work of the committee, but has not been notified of any appointments. Therefore, I have requested that the staff place this item on the agenda for Council confirmation of the committee appointments. Such confirmation will formalize the committee and provide the Chair with the members names so he can begin the process of organizing the group. The following nominations have been received by the staff and Councilor Bums: Nominees from Councilor Bowen Mr Joe Wilkerson 9713 N 107th E Ave Owasso, OK 74055 272-4036 (home) 749-4422 (work) Mr Mark Erler 7810 N 121 st E Ave Owasso, OK 74055 ' 274-9220 (home) 272-9858 (work) Nominees from Councilor Barnhouse Ms Nancy Sutton 12416E 106th St N Owasso, OK 74055 272-6141 Ms Naomi Leach 8210 N 116th E Ave Owasso, OK 74055 272-9386 (home) 272-4796 (work) Memorandum Appointments November 11, 1993 Page 2 Nominees from Vice Mayor Phillips Nominees from Councilor Bums Ms Betty Vines Mr Jerry Duke 711 N Atlanta 12306E 77th Pl N Owasso, OK 74055 Owasso, OK 74055 272-7853 272-8432 Ms Donna Early 12204E 83rd St N Owasso, OK 74055 272-2816 Nominees from Mayor Randolph Ms Jean Webb 601 N Birch Owasso, OK 74055 272-5100 Ms Cindi Owens 10008 N 107th E Ave Owasso, OK 74055 272-2826 Ms Carol Campbell 14544E 93rd St N Owasso, OK 74055 272-6720 This item has been placed on the agenda in order to provide a record of the appointments for the establishment of terms. Please note that, according to previous action, the term for each appointee is one year (see attached minutes). RECOMMENDATION• I recommend Council confirmation of the above listed appointments to the Committee on the Development of Youth Activities. ATTACHMENTS: 1. Minutes from Council meeting of June 15, 1993 Owasso City Council June .15, 1993 ITEM 12: ~'ONSIDERATION AND APPROPRIATE ACTION RELATING TO A "RECREATION FACILITIES PROJECT AGREEMENT" BETWEEN THE ('ITY OF OWASSO AND THE OWASSO PUBLIC GOLF AUTHORITY. The 1992 golf course revenue bond issue contains a recreational facility agreement between the City of Owasso and the Owasso Public Golf Authority, which must be renewed annually. This agreement allows the City Council to review the financial picture and the status of the golf course operations should there be a financial problem, and to make decisions based on that information. The OPGA must also execute the agreement. Charles Bums moved, seconded by John Phillips, to authorize the Mayor the execute the Recreational Facilities Project Agreement. AYE: Burris, Phillips, Barnhouse, Randolph NAY: None Motion carried 4-0. ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR THE ESTABLISHMENT OF A "COMMITTEE ON THE DEVELOPMENT OF YOUTH ACTIVITIES" AND APPOINTMENT OF SUCH COMMITTEE CHAIRPERSON. Councilor Bums proposed the creation of a local task force to help identify needs and propose solutions concerning activities for Owasso's youth. The committee would be composed of a cross-section of the community and assistance would be available from the schools, churches, civic groups, recreational organizations, private non-profit organizations, and recreational oriented businesses. After the task force is created, they will discuss ways to finance the group. Following discussion, Mayor Randolph moved to approve the creation of a Committee on the Development of Youth Activities with Councilor Burris as Chairperson; such committee to be comprised of eleven members (including Councilor Burris), with each councilor appointing two members to the Committee. Committee appointments would . be for one year, with re- appointments being made for those members who want to continue serving on the committee. Motion was seconded by John Phillips. AYE: Randolph, Phillips, Barnhouse, Bums NAY: None Motion carried 4-0. 5 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: RODNEY J RAY CITY MANAGER SUBJECT: 96TH STREET NORTH & GARNETT ROAD INTERSECTION DATE: November 12, 1993 Staff is preparing a visual and verbal report to be presented at the November 16 Council meeting. The report will outline appropriate steps that need to be taken in order to make the intersection safe. 1 1