HomeMy WebLinkAbout1993.12.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: December 21, 1993
TIME: 7:00 p.m.
PLACE: Council Chambers, Owasso Community Center
Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin
board at 4:00 p.m. on Friday, December 17, 1993.
Marci Boutwell, Council Clerk
AGENDA
1. Call to Order
2. Flag Salute
3. Roll Call
4. Request Approval of the Minutes of December 7, 1993 Regular Meeting.
Attachment #4
5. Request Approval of Claims.
Attachment #5
Owasso City Council
December 21, 1993
Page 2 '
6. Consideration and Appropriate Action Relating to Ordinance #474, an Ordinance
Increasing the Municipal Sales Tax from 3 % to 3.5 % and Providing for the Use of the ,
Proceeds of Such Increase to be Dedicated to the Police and Fire Departments.
Mr Ray
Attachment #6
The staff has developed a funding concept for presentation to the City Council.
Additionally, the staff will recommend Council adoption of Ordinance #474 increasing
the municipal sales tax from 3 % to 3.5 % and dedicating revenue derived from that
increase to police and fire uses. The staff will also recommend Council approval of
Resolution #93-10 calling an election for the purpose of submitting to the Owasso voters
Ordinance #474 for their approval or rejection.
7. Consideration and Appropriate Action Relating to Resolution #93-10, a Resolution
Calling an Election for the Purpose of Submitting Ordinance #474 to the Voters of
Owasso for Approval or Rejection.
Mr Ray '
Attachment #7
The staff has developed a funding concept for presentation to the City Council. ,
Additionally, the staff will recommend Council adoption of Ordinance #474 increasing
the municipal sales tax from 3 % to 3.5 % and dedicating revenue derived from that
increase to police and fire uses. The staff will also recommend Council approval of ,
Resolution #93-10 calling an election for the purpose of submitting to the Owasso voters
Ordinance #474 for their approval or rejection.
Owasso City Council
December 21, 1993
Page 3
8. Consideration and Appropriate Action Relating to a Request for a Waiver of Section 5-
3(c) of Chapter 5, City of Owasso Personnel Policies and Procedures.
Mr Ralph Griffin
Attachment #8
Mr Griffin has accumulated vacation time in excess of the maximum amount allowable
and will request that the applicable policy be waived, thus allowing payment for such
time.
9. Consideration and Appropriate Action Relating to a Request for the Purchase of two
Passenger Vehicles.
Mr Ray
Attachment #9
Staff will recommend Council approval of the expenditure of $25,306 for the purchase
of two passenger vehicles. One expenditure in the amount of $13,750 to Larry Spencer
Chevrolet, Norman, Oklahoma, for the purchase of a 1994 Chevrolet Caprice utilizing
State of Oklahoma Bid Contract #0070-06-10-100, and the other expenditure in the
amount of $11,556 to John Smicklas Chevrolet-Buick-Geo for the purchase of a 1994
Buick Century Sedan utilizing State of Oklahoma Bid Contract #0070-06-20-200.
10. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat
for Elm Creek Auto, an Addition to the City of Owasso and a Resubdivision of a Portion
of Lot 1, Block 19, Elm Creek Estates First Addition, and Located in a Part of the
Southwest Quarter of Section 29, Township 21 North, Range 14 East, Tulsa County,
Oklahoma.
1 Mr Rooney
Attachment #10
Staff will recommend Council approval of the final plat and that the mayor be authorized
to execute the documents associated with the plat's filing.
1
Owasso City Council
December 21, 1993
Page 4
11. Consideration and Appropriate Action Relating to a Request for Approval of a Final Plat
for Oklahoma Baptist Retirement Center II, an Addition to the City of Owasso,
Oklahoma and Located Generally on the South Side of 76th Street North, West of 122nd
East Avenue.
Mr Rooney
Attachment #11
Staff will recommend Council approval of the final plat and that the mayor be authorized
to execute the documents associated with the plat's filing.
12. Consideration and Appropriate Action Relating to a Request for Council Acceptance of
Improvements to the Water and Wastewater Systems Constructed by the Developers of
Camden Park, an Addition to the City of Owasso, Oklahoma.
Mr Munn
Attachment #12
Staff will recommend Council acceptance of the infrastructure additions to the water and
wastewater systems constructed as a part of the Camden Park development.
13. Consideration and Appropriate Action Relating to a Request for the City of Owasso to
Accept Deeds to Certain Property Currently Maintained as Public Drainage Ways but
Held by Elm Creek Inc and Shown on Plats as "Reserves".
Ms Woods
Mr Compton I
Attachment #13
Staff will recommend Council acceptance of deed/title to the area shown as "Reserve A" '
on Elm Creek plats previously approved by the City.
Owasso City Council
December 21, 1993
Page 5
14. Consideration and Appropriate Action Relating to Disposal of Surplus Equipment from
the Owasso Fire Department, More Specifically, a 2000 Gallon Skid Mounted Stainless
Steel Water Tank With a 350 Gallon per Minute Gasoline Pump.
Chief Allen
Attachment #14
Staff will recommend that the Council declare the equipment surplus to the needs of the
City and that the Fire Chief be authorized to transfer ownership, without charge, to the
Collinsville Rural Fire District Inc.
15. Consideration and Appropriate Action Relating to a Contract for the Purchase of
Uniforms for Members of the Owasso Police Department.
Chief Alexander
Attachment #15
The staff will recommend that the Council approve a contract for the purpose of
providing uniforms consistent with specifications as contained in the request for bids, and
that the mayor be authorized to execute such contract.
16. Report from City Manager
Report from City Attorney
Owasso City Council
December 21, 1993
Page 6
18. Unfinished Business
19. New Business ,
20. Adjournment
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, December 7, 1993
The Owasso City Council met in regular session on Tuesday, December 7, 1993 in the Council
Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 3, 1993.
ITEM 1: CALL TO ORDER
Mayor Randolph called the meeting to order at 7:00 p.m.
ITEM 2: FLAG SALUTE
The flag salute was led by City Manager Rodney Ray.
ITEM 3: ROLL CALL
PRESENT
Bob Randolph, Mayor
John Phillips, Vice Mayor
Mary Lou Barnhouse, Councilor
Rex Bowen, Councilor
Charles Burris, Councilor
STAFF
Rodney J Ray, City Manager
Ronald D Cates, City Attorney
Marcia Boutwell, Council Clerk
A quorum was declared present.
ABSENT
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 16, 1993
REGULAR MEETING AND NOVEMBER 23, 1993 SPECIAL MEETING.
Charles Burris moved, seconded by John Phillips, to approve the minutes, by reference made
a part hereto.
AYE: Burris, Phillips, Bowen, Barnhouse, Randolph
NAY: None
Motion carried 5-0.
Owasso City Council
ITEM 5: REQUEST APPROVAL OF THE CLAIMS
December 7, 1993 '
John Phillips moved, seconded by Charles Burris, that the following claims be approved:
(1) General Fund $74,304.82; (2) Workers' Compensation Self -Insurance Plan $1,245.32;
(3) Ambulance Service Fund $265.45; (4) E911 $1,736.94; (5) Capital Improvements
$49,906.50; (6) City Garage $5,186.55; (7) Interfund Transfers $22,929.16; (8) General Fund
Payroll #1 $92,931.87; (9) General Fund Payroll #2 $92,022.48; (10) City Garage Payroll #1
$2,738.23; (11) City Garage Payroll #2 $3,862.44.
AYE: Phillips, Burris, Barnhouse, Bowen, Randolph
NAY: None
Motion carried 5-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR PURCHASE OF VIDEO RECORDING EQUIPMENT FOR
PLACEMENT IN POLICE PATROL VEHICLES.
Chief Alexander reported that funds have been donated to the police department for the purchase
of camcorders for police vehicles. EIS Communications has a contract with the City of Tulsa
to supply such systems to the Tulsa police department. City of Owasso Ordinance #455 allows
utilization of the competitive bid process provided by cities with a population over 50,000. EIS
Communications made available to the City of Owasso the same system as purchased by the City
of Tulsa, at the same bid price.
Mayor Randolph moved, seconded by Charles Burris, to approve a supplemental appropriation
to the police department Fy 1993-94 budget in the amount of $7220; and to approve an increase
to the General Fund revenue of $7220 and an expenditure of $7220 to EIS Communications, for
the purchase of video recording equipment.
AYE: Randolph, Burris, Barnhouse, Bowen, Phillips
NAY: None
Motion carried 5-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
CONTRACT FOR IMPROVEMENTS AND ADDITIONS TO THE OWASSO
SPORTS PARK.
Bids were opened on November 30, 1993 for grading and drainage on four softball fields at the
Sports Park. Five bids were received, with the lowest and best bid being submitted by
Continental Concrete of Cushing, OK. in the amount of $31,500. Charles Burris moved to
approve a contract with Continental Concrete Company in the amount of $31,500 for the
2
Owasso City Council December 7, 1993
purpose of completing art 1 of the grading and drainage work for four softball fields. Motion
seconded by John Phillips.
AYE: Burris, Phillips, Bowen, Barnhouse, Randolph
NAY: None
Motion carried 5-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #473, AN ORDINANCE PROVIDING FOR AN OCCUPANCY
PERMIT, ESTABLISHING PROCEDURES FOR ISSUANCE OF SUCH AND
DECLARING AN EFFECTIVE DATE.
Ordinance #473 is the result of a study conducted by the Occupancy Permit Review Team,
which was charged with the responsibility of determining the need for an occupancy permit and
the feasibility of charging a fee for that permit. This ordinance establishes the Occupancy
Permit, but does not require a fee. With the ordinance, non-compliance can be enforced by the
Code Enforcement Officer. Charles Burris moved, seconded by Rex Bowen, to approve
Ordinance #473.
AYE: Burris, Bowen, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 5-0.
ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
BUDGET MODIFICATION OF A CONTRACT BETWEEN THE CITY OF
OWASSO AND ODOC WHEREIN AN INCREASE OF $303.00 IN
LOAN/GRANT FUNDS FOR THE MAX BUCHANAN PROJECT WOULD BE
AUTHORIZED ON CONTRACT #5252-CDBG-ED.
This item increases by $303 the total amount of Budget Modification
CDBG-ED92, as requested by the Oklahoma Department of Commerce
amount of the grant to $199,316. Rex Bowen moved to approve
Modification #1 to Contract #5252 CDBG-ED92 and authorize the
necessary documents. Motion seconded by John Phillips.
AYE: Bowen, Phillips, Burris, Barnhouse, Randolph
NAY: None
Motion carried 5-0.
1 to Contract #5252
This brings the total
an increase in Budget
mayor to execute the
Owasso City Council December 7 1993 '
ITEM 10: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A SUPPLEMENTAL APPROPRIATION TO THE GENERAL
FUND ECONOMIC DEVELOPMENT DEPARTMENT IN THE AMOUNT OF
303.00.
As a result of the increase in the grant budget, an increase in the Economic Development ,
Department's General Fund budget in the amount of $303 was requested. Charles Burris
moved, seconded by Rex Bowen to approve a supplemental appropriation to the Economic
Development Department budget in the amount of $303.
AYE: Burris, Bowen, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 5-0.
ITEM 11: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR A REDUCTION IN THE PERCENT OF MONEY FROM THE
SALE OF CEMETERY LOTS AND INTERMENTS REQUIRED TO BE SET
ASIDE IN THE CEMETERY CARE FUND.
State statutes require that all municipally owned cemeteries where lots are sold or charges made '
for interments, must set aside not less than 12.5 % of all monies received from those items as
a permanent care fund. Previous to September 1, 1993, that amount was 25 %. It is anticipated
that reducing the amount of money going into the cemetery care fund will not negatively impact
the care of the cemetery. John Groth commented that at the time the fund was established, the
citizens of Owasso were promised that there would always be funds for the care of the cemetery.
Mr Ray said that the principle amount of the fund will always be there and that the percentage
of monies set aside from lot sales and interments can be changed at any time.
Charles Burris moved, seconded by Rex Bowen, to approve a change in the policy relating to
the transfer of a percentage of the monies collected from cemetery lot sales and interments and
that the staff be directed to prepare an ordinance reducing such transfer to the Cemetery Care
Fund from 25 % to 12.5 % .
AYE: Burris, Bowen, Barnhouse, Phillips, Randolph
NAY: None
Motion carried 5-0.
4
Owasso City Council December 7, 1993
ITEM 12: CONSIDERATION AND APPROPRIATE ACTION RELATING TO
ORDINANCE #472 AN ORDINANCE AMENDING THE OWASSO ZONING
CODE, CHAPTER 14 SECTION 430, "BULK AND AREA REQUIREMENTS
IN RESIDENTIAL DISTRICTS", MORE SPECIFICALLY, A CHANGE
RELATING TO BUILDING HEIGHT REQUIREMENTS FOR SINGLE
FAMILY DWELLING UNITS.
At a November 23, 1993 Special Meeting, the City Council recommended approval of a text
amendment to the Owasso Zoning Code that would allow for the construction of homes within
all residential districts to reach a height of 30 feet (from the average ground elevation at the
building wall to the top of the ceiling of the highest habitable floor). Ordinance #472 formally
adopts that amendment. Mayor Randolph moved to approve Ordinance #472. Motion seconded
by Mary Lou Barnhouse.
AYE: Randolph, Barnhouse, Burris, Bowen, Phillips
NAY: None
Motion carried 5-0.
ITEM 13: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REOUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR MINGO
COMMERCE CENTER, A RE -SUBDIVISION OF A PART OF LOT 1,
BLOCK 20, ELM CREEK ESTATES FIRST ADDITION, OWASSO, TULSA
COUNTY, OKLAHOMA, AND GENERALLY LOCATED IMMEDIATELY
EAST OF MAZZIO'S ON EAST 80TH STREET NORTH.
The Owasso Planning Commission recommended approval of the final plat for Mingo Commerce
Center at its November 18, 1993 meeting. The plat has also been reviewed by the Technical
Advisory Committee. Charles Burris moved, seconded by John Phillips, to approve the final
plat for Mingo Commerce Center.
AYE: Burris, Phillips, Barnhouse, Bowen, Randolph
NAY: None
Motion carried 5-0.
ITEM 14: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST BY THE DEVELOPER FOR AN AMENDMENT TO THE PLAT
OF DOUBLE OAKS II WHEREIN THE BUILDING LINE ON LOT 22
BLOCK 1, WOULD BE CHANGED FROM 25 FEET TO 15 FEET.
Double Oaks Inc requested that a building line on a lot located within the Double Oaks II
addition be reduced from 25 feet to 15 feet. All requirements have been met and the Planning
5
Owasso City Council December 7, 1993
Commission has recommended approval of the plat amendment. Charles Burris moved,
seconded by Rex Bowen, to approve an amendment to the northeast building line of Lot 22,
Block 1, Double Oaks H, reducing such building line from 25 feet to 15 feet.
AYE: Burris, Bowen, Phillips, Barnhouse, Randolph
NAY: None
Motion carried 5-0.
ITEM 15: REPORT FROM CITY MANAGER
Mr Ray said that the new fire department vehicles were on display outside the Community
Center for viewing.
ITEM 16: REPORT FROM CITY ATTORNEY
No report.
ITEM 17: UNFINISHED BUSINESS
Councilor Burris report on the Youth Activities committee and commended the Council for the
choice of members. John Groth, a citizen, commented on the new police cars.
ITEM 18: NEW BUSINESS
None
ITEM 19: ADJOURNMENT
Charles Burris moved, seconded by John Phillips to adjourn.
AYE: Burris, Phillips, Bowen, Barnhouse, Randolph
NAY: None
Motion carried 5-0 and the meeting was adjourned at 7:30 p.m.
Marcia Boutwell, Council Clerk
Bob Randolph, Mayor
CITY OF OWASSO
GENERAL FUND
12/21/9:3 11:51:14 A/P CLAIMS REPORT
#VENDORDESCRIPTION
x. NODEPARTMENTMASTERFOUNDx
941:31.8
DEBRA HADFIELD
DEPARTMENT TOTAL.
MANAGERIAL
9401.15
RODNEY RAY
940962
MISER ASPHALT CO
941190
SHANGRI-LA
9412 9
CAMERA GALLERY
941248
JACKS ELECTRIC
941.291
KIMBALL ACE: HARDWARE
941298
CELLULAR ONE-TULSA
9 4 [: 0")
TREASURER PETTY CASH
941 04
CITY GARAGE
941305
CITY GARAGE
941:32
OFFICE DEPOT CARD PLAN
DEPARTMENT TOTAL
FINANCE
940828
PRO PUB INC
940904
CPS BUSINESS, INC.
941:302'
TREASURER PETTY CASH
941.338
SUBURBAN OFFICE SUPPLY
DEPARTMENT TOTAL.
COMMUNITYDEVELOPME.N1
940005
TUL.SA COUNTY MIS
94012
MCCAW COMMUNICATIONS
941:23:3
ALEXANDER BATTERY
941:30
TREASURER PETTY CASH
941304
CITY GARAGE:
941:305
CITY GARAGE
IiEPARTMENT TOTAL_
'MUNICIPAL
COURT
REFUND
EXPENSE REIMB
DRAINAGE WORK
CHAMBER RETREAT
PICTURE HOLDERS
REMOVE LIGHT FIXTURES
WINTER.' WONDERLAND
11/92 USE:
REIMB PETTY CASH
PARTS
FUEL
SUPPLIES
HANDBOOK
W-2/1094'S
REIMB PETTY CASH
SUPPLIES
DIAL -UP SERVICE
PAGER RENTAL
BATTERIES
REIMB PETTY CASH
PARTS
FUEL
APAPVR PAGE:
AMOUNT
:30.00
.:68.62
650.00
138.00
s8.00
150.00
36.40
59.14
1cD1.'.4
8.20
1.76
22.68
1,614.14
27.72 G.
128.56
43.1.
1:_6.14
40.00
44.90
' 3 2
5.00
19.78
76.45
309.251
CITY OF OWASSO
GENERAL FUNK
12/21/93 11:51:14 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
940027 C:HARLES RAMSEY RETAINER 700.00
941128 DOES PRINT SHOP PRINTING 257.00
DEPARTMENT TOTAL 957.00
ENGINEERING
941280
SHERYL DUGGAN
REIMB PHONE CALLS
21.88
941302
TREASURER PETTY CASH
REIMR PETTY CASH
2.4:
941305
CITY GARAGE
FUEL
41.19
DEPARTMENT TOTAL
65.50
GENERAL GOVERNMENT
940089
DEPARTMENT OF CORRECTIONS
DOC EMPLOYEES
211.20
940090
MEMBER SERVICE LIFE
PRE TAX ADM FEES
117.00
940116
RONALD D CATES
RETAINER
1,417.25
941001
TULSA WORLD
ADVERTISEMENT
131.50
941066
THOMASON & MOSS
ADDITIONAL COVERAGE
260.00
941081
RETHERFORD PUBLICATIONS
LEGAL NOTICE
204.17
941228
TREASURER PETTY CASH
DOC MEALS
378.47
941294
THOMASON ° MOSS
BOND RENEWAL
450.00
941299
SUBURBAN OFFICE SUPPLY
SUPPLIES
26.02
94la01
OKLA MUNICIPAL. LEAGUE
CODE BOOKS
105.00
941302
TREASURER PETTY CASH
REIMR PETTY CASH
5.00
941:0:
TREASURER PETTY CASH
DOC MEALS
241.63
941305
CITY GARAGE
FUEL
54.61
941323
OFFICE DEPOT CARD PLAN
SUPPLIES
146.25
DEPARTMENT TOTAL =. 2,748.10
MAINTENANCE
940124
MCCAW COMMUNICATIONS
PAGER RENTAL
22.45
941076
CINTAS CORP.
UNIFORM RENT/CLEAN
53.69
941249
EMPIRE PLUMBING SUPPLY
IN SUPPLIES
17.17
941289
WAL-MART
SUPPLIES
79.76
941290
TAYLOE PAPER CO
SUPPLIES
15.89
941320
KIMBALL. ACE HARDWARE
SUPPLIES
70.06
DEPARTMENT TOTAL =_-_. 259.02
4
CEMETERY
1
11/L1./9_: 11:51:14
'---FO-t#--------VENDOR
CITY OF OWASSO
GENERAL FUND
A/P CLAIMS REPORT APAPVR PAGE:
DESCRIPTION
-- - -------- -
941:_:04 CITY GARAGE
DEPARTMENT TOTAL
' POLICE SERVICES
---------------
PARTS
94001.4
DEPT OF PUBLIC SAFETY
CRIMINAL I._AW BOOKS
94002.9
MCCAW COMMUNICATIONS
PAGER RENTAL.
9400::c:
DEPT OF PUBLIC SAFETY
TELETYPE LEASE
9400::4
WESTERN BUSINESS PRODUCTS
COPIER MAINT/OVERAGE
940887
PATROL TECHNOLOGY
BADGES
'
941.006
941"'.15
ERICSSi)N GE MOBILE COMMUN
LAW ENFORCEMENT EQUIP CO
RADIO
FIREARM CERTIFICATION
941 42-
KIMBALL ACE HARDWARE
FARTS/WIRE
941'242
GUIK. TRIP CORP
FUEL
941. ' 4 6
PHIL.LIPS POLICE EQUIP
UNIFORM
'
941247
VINES MINI -STORAGE:
STORAGE RENT
941251
OFFICE DEPOT CARD PLAN
FURNITURE.
941290
TAYLOE PAPER CO
SUPPLIES
941.:302?
TREASURER PETTY CASH
REIMB PETTY CASH
941:04
CITY GARAGE
FARTS
941305
CITY GARAGE
FUEL
'
941308
HOWARD STAMPER
INSTALLATION
941. 09
SECRETARY OF STATE
NOTARY RENEWAL_
941240
TRIM RITE
RESTRIPING
DEPARTMENT TOTAL. ====.
CENTRAL DISPATCH
----------------------------------
941O44 WAL.-MART
DEPARTMENT TOTAL.
ANIMAL.. CONTROL..
-------------------------
940920 TREASURER PETTY CASH
941245 WAL-MART
941:304 CITY GARAGE
DEPAR- tlLNT TOTAL
PAPER
AHA SEMINAR
At4IMAL SUPPLIES
FARTS
755.82'
-------------
755.8e
50.00
1.45.66
:50.00
1L9.1-
148.50
86.89
999.00
:8.49
`5.80
422.95
1.20.00
«8.00
48.80
^4
1,2 16.74
51.62
:5a00
20.00
1,975.28
---------------
7,020.:39
ti7.94
---------------
27.94
59.62'
48.49
1.00
109.11
FIRE SERIVCES
CITY OF OWASSO
GENERAL_ FUND
12/21/93
1.1:51:14 A/P
CLAIMS REPORT
APAPVR PAGE:
PO #
----------
'VENDOR
-------------------------
DESCRIPTION
-------------------------
AMOUNT
-------------
940047
MCCAW COMMUNICATIONS
PAGER RENTAL
44.90
940942
FSIO
CONFERENCE
110.00
940945
TREASURER PETTY CASH
REIMB/TRAINING,
970:3
940946
TREASURER PETTY CASH
TRAINING
95.27
940947
TREASURER PETTY CASH
TRAINING
84.04
941060
CELLULAR ONE-TULSA
USAGE
25.40
941219
TREASURER PETTY CASH
PICKUP WATER TANKER
210.15
94126?
WAL.-MART
SUPPLIES
1.49.26
941264
VOLUNTEER
VOLUNTEER RUNS
445.50
941265
UTICA PARE; CLINIC
HEP B SHOTS
4:30.21.
941266
KEVIN BAUGESS
RADIO INSTALLATION
450.00
941267
BOLAY MOBIL_ECOM INC
REPAIRS
272.90
941268
OKLA, CARDIOVASCULAR INST
PHYSICAL/KELLEY
255.00
941269
CELLULAR ONE:-TULSA
REPAIR
55.00
941.270
TUXALL UNIFORM ° EQUIP
UNIFORM/KELLEY
L _1 •-
. 253 15
941273
OKLA STATE FIREFIGHTERS
MEMBERSHIP DUES
899.00
941.302
TREASURER PETTY CASH
REIMB PETTY CASH
9.97
941,05
CITY GARAGE
FUEL.
26804
DEPARTMENT TOTAL. ___- 4,155.92
CIVIL_ DEFENSE
------------------------------
94012? CELLULAR ONE-TULSA USAGE/STAMPER 10.00
--------------
DEPARTMENT TOTAL. ___ 10.00
STREETS
------------------------------
94O124
MCCAW COMMUNICATIONS
PAGER RANTAL
22.45
941.073
KIMBALL ACE HARDWARE
SUPPLIES
119.01
941076
CINTAS CORP.
UNIFORM RENT/CLEAN
14.2.00
941140
OKLA STATE INDUSTRIES
SIGNS
110.00
9411.77
CINTAS CORP.
UNIFORMS
306.94
941222
A-1 FENCE
SIGN POSTS
239.40
941284
GRACE SAND CO
SAND
68.75
941804
CITY GARAGE
PARTS
902.73
941005
CITY GARAGE
FUEL
1.62.56
DEPARTMENT TOTAL.. =_--. ,073.84
RECREATION CENTER
------------------------------
ri
941232 JACKS ELECTRIC: INSTALL.. LIGHTING 1,590.00
CITY OF OWASSO
GENERAL FUND
12/20/93 9:20:S2 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
-------------------------------------------------------------------------
MANAGERIAL
------------------------------
941367 RAMSEY'S STEAK OUT CATERING 2,000.00
-------------
DEPARTMENT TOTAL =___> 2,000.00
FIRE SERIVCES
------------------------------
941344 WILLIAM F. O'MEARA, JR. LEASE PAYMENT 1,042.02
-------------
DEPARTMENT TOTAL =___> 1,042.02
-------------
FUND TOTAL =___> 3,042.02
-------------
GRAND TOTAL =___> 3,042.02
1
CITY OF OWASSO
'GENERAL FUND
12/21/93 11:51:14 A/P CLAIMS REPORT APAPVR PAGE:
'VENDORDESCRIPTION AMOUNT
----------------------------- ---------- ------
941275 KIMBALL ACE HARDWARE
941278 HAMILL CO.
941290 TAYLOE PAPER CO
941302 TREASURER PETTY CASH
941304 CITY GARAGE
DEPARTMENT TOTAL =_-
SUPPLIES
PRINTING
SUPPLIES
REIMB PETTY CASH
PARTS
COMMUNITY CENTER
® -------------------------------
941171 ACCURATE FIRE EQUIPMENT SERVICES
94132=: OFFICE DEPOT CARD PLAN SUPPLIES
' DEPARTMENT TOTAL
PARK MAINTENANCE
940124
MCCAW COMMUNICATIONS
940219
CINTAS CORP.
941195
NAPA AUTO PARTS
'
941196
A ° E DISTRIBUTING
941197
KIMBALL ACE HARDWARE
941.198
HUGHES LUMBER CO
941199
HUGHES LUMBER CO
941302
TREASURER PETTY CASH
941304
CITY GARAGE
941305
CITY GARAGE
■
DEPARTMENT TOTAL
■ ECONOMIC DEVELOPMENT
------------------------------
940040 CELLULAR ONE-TULSA
941274 SACK ° ASSOCIATES, INC.
941302 TREASURER PETTY CASH
DEPARTMENT TOTAL
ME
FUND TOTAL.
I I
PAGER RENTAL
UNIFORM CLEAN/RENTAL
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
REIMB PETTY CASH
PARTS
FUEL
USAGE
ENGR SERVICES
REIMB PETTY CASH
38.45
38.00
4'.83
9.00
9.78
1,729.06
108.78
6.96
-------------
115.74
.45
L L
14_:.85
119.95
289.41
104.15
200.84
-,
66.96
44L.48
101.74
I,724.80
19.70
500.00
47.82
-------------
567.52
-------------
25,608.71
7
I I
CITY OF OWASSO
WORKERS`' COMP SELF -INS FLAN
12/21/9:? 11:51:14 A/P CLAIMS REPORT APAPVR PAGE:
PO # VENDOR DESCRIPTION AMOUNT
-------------------------------------------------------------------------
GENERAL GOVERNMENT
------------------------------
940170
DARRELL EVANS
T.T.D.
626.72
941189
RADIOLOGY CONSULTANTS OF
CLAIM/EVANS
153.38
941191
TULSA NEUROMED, INC
CLAIM/EVANS
140.00
941295
BERKLEY RISE; MANAGEMENT
ADMIN FEE
778.3=:
DEPARTMENT TOTAL. __-=. 1,698.4=
-------------
FUND TOTAL =__-. 1,698.43
1
CITY OF OWASSO
AMBULANCE SERVICE FUND
8 I
12/21/93 11:51:14 A/P CLAIMS REPORT APAPVR PAGE:
U
PO # VENDOR DESCRIPTION AMOUNT
---------- ------------------------- ------------------------- -------------
Y AMBULANCE
= ------------------------------
941048 PACE PRODUCTS OF TULSA IN OXYGEN/RENTAL
941060 CELLULAR ONE-TULSA USAGE
941147 TREASURER PETTY CASH MEALS/FUEL/ALLEN
N 941253 DYNA MED SUPPLIES
941256 UTICA PARK CLINIC HEP B SHOT
941257 DR. AMBROSE SOLANO, M.D. AUDIT
941335 OK STATE DEPT HEALTH EMT RECERT FEE
DEPARTMENT TOTAL ====>
FUND TOTAL ====>
I I
I I
1 I
/ J
I
I I
2O.00
35.00
311.13
132.35
25.00
25O.00
_____________
868.48
2
CITY OF OWASSO
COMMUNITY CENTER
12/21/9 11:51:14 A/P CLAIMS REPORT APAPVR PAGE:
PO 4 VENDOR DESCRIPTION AMOUNT
-------------------------------------------------------------------------
COMMUNITY CENTER
------------------------------
941322 CITY CARPETS
DEPARTMENT TOTAL
FUND TOTAL
SUPPLIES
130.00
-------------
1=:0.00
-------------
180.00
0
CITY OF OWASSO
' DEBT SERVICE
12/21/92 11:51:14 A/P CLAIMS REPORT
PO # _--------VENDOR- DESCRIPTION--
- ------- --------- ------
GENERAL -OBLIGATION -BONDS, :3 -197
941293 TULSA COUNTY ASSESSOR
DEPARTMENT TOTAL
■
FUND TOTAL ====.
1
1
1
1
1
1
1
1
1
1
1
1
VISUAL INSPECTION
APAPVR PAGE.:
AMOUNT
---------------
169.18
-------------
169.18
-------------
169.18
X
CITY OF OWASSO
CITY GARAGE
12/21/93 11:51:14 A/P CLAIMS REPORT
PO # VENDOR DESCRIPTION
---------- ------------------------- ---------------------
CITY GARAGE
------------------------------
941036 GRAINGER,W W INC
941076 CINTAS CORP.
941125 NAPA AUTO PARTS
941126 DOWERS OIL CO.
941163 WELSCO INC
941285 AEC TREADCO
941290 TAYLOE PAPER CO
941304 CITY GARAGE
941305 CITY GARAGE
941323 OFFICE DEPOT CARD PLAN
DEPARTMENT TOTAL ===-.
FUND TOTAL
GRAND TOTAL
PARTS
UNIFORM RENT/CLEAN
PARTS
FUEL
OXYGEN/ACETYLENE
TIRES
SUPPLIES
PARTS
FUEL
SUPPLIES
APAPVR PAGE:
AMOUNT
---------------
326.10
288.65
2,056. 9
728.24
:=.60
180.08
10.00
11-02
9.89
9.96
3,664.23
-------------
'., 664.23
-------------
581670.56
12
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: PROPOSED FUNDING SOURCE FOR LAW ENFORCEMENT AND
FIREFIGHTING SERVICES
II DATE: December 17, 1993
BACKGROUND
Currently, police and fire services operated by the City of Owasso are funded from revenues
collected and deposited in the General Fund. The major revenue source for the General Fund
is the municipal sales tax. The City of Owasso has a three percent (3 cents) sales tax levied on
the sale of eligible goods and services. Two percent (2 cents) of that tax is utilized for city
operations and one percent (1 cent) is set aside for funding capital improvement projects.
Currently, one percent of sales tax generates approximately 1.12 million dollars annually.
From the two percent sales tax dedicated to operations, the city must fund all programs and
services except water, wastewater and refuse operations. Simply put, the two cent sales tax
must pay for streets, drainage, parks, administration, police, fire, planning, engineering,
Community Center, Recreation Center, all insurances, fees, and the many miscellaneous needs
of a 3.5 million dollar business. Defining what are considered to be essential services in a
growing community is difficult. There are often conflicting priorities that force essential
services to compete with other programs that are desirable, but not critical to the basic needs
of the citizen.
1 For the past two years, it has been a goal of the staff to develop some alternative funding
sources for municipal operations in Owasso. A growth -mode city faces challenges on every
front to maintain and improve services while functioning within a financial framework that
inhibits the community from "keeping up" with that growth and the resulting demand on its
departments. The system dictates that a growth city will be two to three years behind in its
ability to fund improved or expanded services. It is clearly apparent that in order to meet the
citizens growing demand for services, there must be a consideration of additional funding
sources for operations. Owasso citizens have recognized this fact in past years when they gave
overwhelming support for the first penny sales tax (1968), the second penny sales tax (1973),
the third penny sales tax for funding of major infrastructure improvements (1983), the ambulance
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 2
funding surcharge (1987), the third penny sales tax extension for capital improvements (1988),
the E911 surcharge (1990), and the enterprise fund capital improvements fees (1992).
The city's population is continuing to grow at record rates. With the annexation of more than
two square miles during the last three years, and a growing business community, the critical
needs of this community in the areas of public safety, transportation, planning, and recreation
are not being met in a manner consistent with the expectations of the citizens, policy makers,
or staff.xs1 tc.tntttte: ritnotttr-de:;:d "SMsston
It is the staff position that current funding sources are inadequate to meet the essential needs of
the city in our present growth mode. While the General Fund revenues are increasing each year,
the amount of money needed to fund public safety programs/services is growing at a rate we are
unable to afford if we are to continue to meet increasing demands on the other municipal
services. Since 1990 the city has increased appropriations to the police and fire departments by
54%, while combined appropriations to all other departments grew by only 37%. Additionally,
our manpower levels in the police and fire departments are just now getting back to the 1986
levels (after 1986 the city's sales tax receipts were down for two years resulting in reductions
in manpower levels), while most other departments are still below their 1986 manpower levels.
The above figures are not intended to indicate that the city is not meeting its obligations to serve
the citizens, but rather to indicate that it is not realistic to expect the various departments to meet
an increasing demand for services without the financial resources required for that task. For
instance, the city has annexed approximately two square miles of land since 1990 and has
accepted or committed to accepting more than thirty miles of streets within those developing
areas. Yet, in that same three years, there has been virtually no expenditure of General Fund
dollars to rebuild or maintain the existing ninety miles of streets under its jurisdiction. In fact, '
there have not been funds available for a major street program since 1988, and that 1988 street
program was funded through Bond Issue proceeds, not General Fund dollars. Another prime '
example of our financial inability to fund multiple priorities is found in the FY 1992-93 budget.
During that year, all new monies collected by the General Fund were dedicated to the acquisition
of additional manpower to the extent that no new services or programs were permitted in any ,
department and salaries for existing employees were frozen for that year, allowing for no salary
increases.
Based on current revenue levels, a one percent (one penny) sales tax generates 1.12 million
dollars for the city. A staff evaluation of the sales tax indicates that it will continue to grow at
a rate of not less than 5 % for the foreseeable future. A historical perspective of the past five '
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 3
years gives a strong indication that, given the current revenue sources, the city will not be in
a position to fund police and fire needs of the community at the desired level without a policy
decision to continue to reduce the level of expenditures in all other areas of municipal services.
Using the above information as a statement of a critical problem, the staff conducted an initial
review of the available options, established a criteria for what a viable solution should
accomplish, and then selected the preferred method to address the problem.
THE PROBLEM
■
During the past three years, the General Fund revenues have increased by about 31%
' while, the police and fire appropriations grew at a rate of 44%, forcing a reduction in
General Fund increases to other services and still not adequately providing for growth and
improvement in existing police and fire service levels.
THE CRITERIA FOR SOLUTION
It was determined that the criteria for a successful solution to the problem must include the
following:
1. Provide a permanent funding source.
' 2. Provide a funding source that would supply adequate money.
3. Provide funding for the critical area of public safety needs.
' 4. Produce enough funds to allow normal General Fund growth to be directed to other
areas of need such as streets, parks, and drainage.
' . Provide guarantees to citizens that money would be utilized in a manner consistent
5 g y
' with the "Problem Statement".
6. Must be an attainable solution that is realistic.
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 4
EVALUATION OF SOLUTIONS
Various solutions were reviewed and time frames were developed. Possible solutions considered
included federal grant funds, increased fees for services in all areas of municipal services, local
gasoline tax, a reduction in some levels of existing services, the elimination of some existing
services, and an increase in the city's basic revenue source (sales tax).
After a comparative analysis of the alternative solutions that considered the criteria indicated
above and the advantages/disadvantages of each, the staff determined that the€t
Unfortunately, at about the same time that decision was made, the organization became involved
in a change of leadership within the police department. That situation made it necessary to place
the proposal "on hold" until the issue was resolved. Subsequently, the city employed Chief
Alexander and the public safety leadership team (Chief Allen and Chief Alexander) was once
again complete. Chief Alexander began quickly to give clear indications of short and long term
needs within the department and displayed a grasp of those needs that indicated a leadership
awareness and understanding of the overall problem, even though she had not been present
during the evaluation of the problem or alternative solutions.
Upon completion of a re-evaluation of alternative solutions and the potential of the new
leadership team to provide the basis for support, a final decision was made to move the sales
tax proposal forward. At that point, the chiefs were included in the process and a general
concept was outlined for discussion purposes and development of a strategy for finalizing the
proposal.
DEVELOPING THE PROPOSAL
The first step in the successful implementation of the proposed solution required input and
consensus from several groups during the developmental stage of the proposal. Groups that
were considered key to the success were the City Council, senior staff, police employees and
fire employees. Initial discussions between the City Manager and various members of the City
Council indicated that the general concept of an earmarked sales tax was one that might be well
received if certain provisions and safeguards were included. Additionally, discussions were
conducted with representatives of the police and fire department's bargaining unit relative to the
general concept. Those representatives were then asked to provide input in the concept
development by appointing a member of their group to sit as a member of a team that would be
created to draft a proposal for Council consideration.
11
I I
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 5
The team subsequently created for that purpose included:
Chief Alexander - Police Department
Chief Allen - Fire Department
William Mozingo - FOP
Mark Stuckey - IAFF
Sherry Bishop - Finance Director
Rodney Ray - City Manager
Ron Cates - City Attorney
The team began meeting the last week of November to develop a final proposal/concept, and met
at least twice per week during the following three weeks. The concept was refined and a final
proposal developed based on a consensus of the team. It should be noted that "consensus" does
not mean that everyone totally agrees with every portion of a proposal, but, rather, the parties
agree that, in the spirit of solving a problem, all are willing to set aside some specific concerns
to achieve a common goal. In this case, the team members represented different groups with
some entirely differing viewpoints; thus, while a consensus was reached, it should be noted that
the details of the proposal are the product of a willingness on everyone's part to find a workable
solution to the problem of public safety funding.
' The team has completed its task and submits for your consideration the following concept and
proposal for the funding of this community's public safety needs.
PROPOSAL CONCEPT
The following points were developed by the team as the key concepts to be included in the
appropriate legal documents:
' • Increase sales tax from 3 % to 3.5 % on eligible items. Estimated revenues from a .5 %
increase is $600,000 for the first year.
• Dedicate the entire increase to uses in the police and fire departments only.
' • Establish language to allow oversight by the Sales Tax Watchdog Committee of revenue
generated by the .5 % increase.
' • Add two members to current Watchdog Committee, one member representing
firefighters to be appointed by bargaining unit, and one member representing police
' department appointed by bargaining unit.
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 6
• Ballot to contain language that will allow money from a .5 % increase to be restricted
to the following uses, in the priority listed:
A. Salary enhancement
B. New manpower
C. Facilities and equipment
D. Enhancement of police and fire services or training as requested by the
departments and included in budget appropriation
• Salary enhancement program to be top priority by utilizing concept of "market level
salaries". Such to be determined through the negotiation process allowed by statute,
but enhanced by information provided to city and bargaining units annually by a "Salary
Survey" Committee. Requirement contained on ballot that Salary Survey Committee
prepare an annual survey of a minimum of ten cities of similar demographics and
situation in a seven state region, such region to be comprised of Texas, Arkansas,
Missouri, Kansas, Colorado, New Mexico, and Oklahoma; provided, however, that at
least 50% of those cities surveyed have a population equal to the projected population
of Owasso five years from the date of the survey, as established by the Indian Nations
Council of Governments, and tha% of cities surveyed must be located outside the
Tulsa SMSA (Standard Metropolitan Statistical Area). The Salary Survey Committee's
annual report must contain all pertinent data used by the committee and must contain
a section clearly showing the survey findings of the low, average and high salary for
each position that is listed by the Owasso fire and police department's Table of
Organization. The Salary Survey Committee must complete its survey and report
findings to bargaining units and City Council prior to February 15th each year. Cities
to be surveyed are to be selected annually by the committee prior to October 1st and
such selection immediately reported to the bargaining units and the City Council. The
Salary Survey Committee shall be comprised of the following positions:
A. One representative of FOP or authorized bargaining unit for police employees
B. One representative of IAFF or authorized bargaining unit for fire department
employees
C. Police Chief
D. Fire Chief
E. Personnel Clerk
F. One member of City Council
• General Fund contribution to police and fire departments shall remain at the 1993-94
fiscal year budget/appropriation level regardless of amount of revenue generated by the
.5 % increase; provided, however, that there shall be an annual calculation of the value
11
L
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 7
of the dollar based on reports generated by the federal government relating to the value
of the dollar as compared to a base year. Should that review indicate that the value of
the dollar has declined as measured against the base year, it shall then be required that
the General Fund contribution for the following year to the police and fire departments
be increased by the exact percentage of the decrease of the value of the dollar;
provided, however, that in no instance shall the increase in the General Fund
contribution be required to be greater than the percentage increase in sales tax revenue
during the year, such limitation to ensure that an increase in funds from the General
Fund resulting from a decline in the value of the dollar does not result in
disproportionate contribution of actual revenue to the police and fire departments.
• Revenue from the .5 % increase shall be expended on an equitable basis, with the goal
of utilizing funds equally between the two departments. However, it is recognized that
the initial funding of a police department facility is a priority project, therefore, the
funding concept includes an initial three-year allocation of 80 % to the police department
and 20% to the fire department, with a requirement that fire department projects will
be funded at the same level of expenditure for the following three years. Thereafter,
it is required that all revenue will be evenly allocated, with 50% to the fire department
and 50 % to the police department.
PROPOSED METHOD TO IMPLEMENT CONCEPT
Based on input from Mr Cates, it is proposed that the City Council take action to approve
Ordinance #474 and submit that ordinance to the Owasso voters for their approval. Such
ordinance, if approved by the voters, will increase the sales tax from 3 % to 3.5 %, will establish
purposes for which proceeds from the increase can be used, and will provide for safeguards for
ensuring key concepts of the proposal as approved by the Council are implemented.
Additionally, the method of implementing the concept requires a resolution from the Council
calling for the ordinance to be submitted to the voters for their approval or rejection, and
providing notice to the election board of such election for March 1, 1994. Should the Council
approve of the submission of the ordinance to the voters, and should the voters approve the
ordinance, the increase in the sales tax would become effective on or about April 1st, with the
first revenue available in June or July. If that scenario were to occur, it would be possible to
implement market level salaries in July, approve a major facilities project in July for
construction beginning in late 1994 or early 1995, and review the manpower requirements of
those departments in July. Additionally, the FY 1994-95 budget could allow for the beginning
of a consistent street program using funds that otherwise would have been expended to fund
growth and salary increases in the police and fire departments.
6
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 8
Mr Cates has prepared the proposed ordinance and resolution based on the key concepts
developed by the committee. That ordinance and resolution are attached for your review.
COMMENTS
• Ms Bishop and I believe we are at a critical point in the long-term financial planning
process for the city. Based on the data available, it is clear that the city must either
provide additional funding for public safety services or be prepared to recognize our
inability to enhance or expand essential services beyond their current levels. In the past
four years, the combined police and fire budgets have increased to a point that they now
utilize more than 50% of our total General Fund budget. Long-term projections
indicate that if we continue this trend, we will eventually reach a point that will not
provide for other services at anything but minimum levels.
• The March 1st election date is requested because information indicates that support for
a similar Tulsa sales tax election is very strong. By conducting an election on the same
day as Tulsa's election, our issue will receive broader publicity that would not
otherwise be available. Additionally, the city must fund Council elections on that date,
therefore it is cost effective for the sales tax question to be placed on that same ballot
(saving over $4000 when compared to the cost of a special election).
• The use of a dedicated .5 % sales tax will provide a funding source for the police and
fire departments that will grow as the city grows. One-half penny now generates
$600,000 per year; projections indicate that amount will grow to $750,000 by FY 1998
(these projections are based on a generally conservative estimate of revenues). In order
for a solution to truly be effective, a growth potential must be an inherent part of the
solution. The sales tax provides for that growth potential for as long as the city is in
a growth mode.
REQUEST
This request is for Council approval of the concept of increasing the municipal sales tax from
3 % to 3.5 %, dedicating that increase exclusively to the police and fire services, enactment of
Ordinance #474, and adoption of Resolution #93-10 submitting the ordinance to a vote of the
citizens for approval or rejection.
MEMORANDUM
Proposed Funding Source
December 17, 1993
Page 9
RECOMMENDATION
The staff recommends Council approval of Ordinance #474 and Resolution #93-10, and that the
Mayor be authorized to execute the necessary documents consistent with the intent of those
actions.
ATTACHMENTS
1. Ordinance #474
2. Resolution #93-10
3. Graph I - General Fund expenditures without .5 % sales tax increase
4. Graph II - General Fund expenditures with .5 % sales tax increase
City General Fund
Without Sales Tax Increase
1991 1993 1995 1997 1999
City General Fund
With Sales Tax Increase
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
L7
CITY OF OWASSO, OKLAHOMA
ORDINANCE NUMBER 474
AN ORDINANCE AMENDING THE PROVISIONS OF PART 7,
FINANCE AND TAXATION, CHAPTER 2, SALES TAX,
SECTION 7-207, PURPOSE OF REVENUES AND 7-208
TAX RATES; SALES SUBJECT TO TAX, OF THE CODE
OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA,
BY PROVIDING AN INCREASE IN EXCISE TAX LEVY
IN THE AMOUNT OF ONE-HALF PERCENT (1/2%)
IN ADDITION TO THE PRESENT EXCISE TAXES LEVIED
BY THE SALES TAX CODE OF OWASSO, OKLAHOMA UPON
THE GROSS PROCEEDS OR GROSS RECEIPTS DERIVED FROM
ALL SALES TO ANY PERSON TAXABLE UNDER THE SALES
TAX LAWS OF OKLAHOMA; PROVIDING FOR THE PURPOSE
OF THE ADDITIONAL ONE-HALF PERCENT (1/2%) SALES
TAX AND EARMARKING SAME FOR SUCH PURPOSES WITH
PROVISIONS BEING MADE FOR OVERSIGHT THEREOF BY
THE OWASSO SALES TAX WATCHDOG COMMITTEE, PROVIDING
FOR ADDITIONAL REPRESENTATION ON THE OWASSO SALES
TAX WATCHDOG COMMITTEE, PROVIDING FOR A SALARY
SURVEY COMMITTEE, PROVIDING FOR REQUIREMENT OF
APPROVAL BY A MAJORITY OF THE QUALIFIED REGISTERED
VOTERS VOTING AT AN ELECTION HELD FOR SUCH PURPOSES AS
PROVIDED BY LAW, PROVIDING FOR AMENDMENTS, PROVIDING
PROVISIONS CUMULATIVE, PROVIDING PROVISIONS SEVERABLE
AND DECLARING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF OWASSO, OKLAHOMA, THAT, TO WIT:
Section One (1): In addition to and cumulative of the excise
tax of three percent (3%) levied upon gross proceeds or gross
receipts derived from all sales taxable under Section 7-208 of the
Code of Ordinances of the City of Owasso, Oklahoma, an excise tax
in the additional amount of one-half percent (1/2%) is hereby
levied upon the gross proceeds or gross receipts derived from all
sales taxable under the sales tax laws of the State of Oklahoma,
including, but not limited to, the specific taxable sales and
service transactions enumerated in Paragraphs 1 through 22 of
Section 7-208 of the Code of Ordinances of the City of Owasso,
Oklahoma. The additional excise tax levied pursuant to the
provisions hereof shall be codified at Section 7-208 Tax Rate;
Sales Subject to Tax, of the Code of Ordinances of the City of
Owasso, Oklahoma, by deletion in the first paragraph thereof of
"three percent (30)" and in lieu thereof there be placed "three and
one-half percent (3 1/2%)", all other provisions of existing
Section 7-208 of the Code of Ordinances of the City of Owasso,
Oklahoma, will remain unchanged hereby.
Section. Two (2): Part 7, Finance and Taxation, Chapter 2,
' Sales Tax, Section 7-207, Purposes of Revenues, of the Code of
Ordinances of the City of Owasso, Oklahoma, shall be amended by
providing the following, to wit:
L7
SECTION 7-207 PURPOSE OF REVENUES.
A. It is hereby declared to be the purpose of the first
and second sales taxes to provide revenues for the support of
the functions of municipal government of the city.
B. It is hereby declared to be the purpose of the third
cent tax to provide revenues for the purpose of placing such
revenues in the debt service fund of the Owasso Public Works
Authority (the "Authority") to be used to pay the principal
and interest requirements on the 1988 revenue bonds issued
by the Authority through October 31, 2007, and to continue to
make deposits to the sinking fund on the outstanding general
obligation bonds of 1983 of the city through August 31, 1992,
and ishereafter for making deposits in an amount equal to
fifteen percent (15%) of the proceeds of the one percent
sales tax to the capital future fund of the city for the
purposes of funding future capital improvement projects of the
city as authorized by the voters of the city in an election
called for that purpose. All revenues generated from the
one percent (1%) sales tax must be restricted for the use
of capital projects only; the projects to be reviewed by the
capital improvements committee, approved by the city council,
with oversight given thereto by the citizens' watchdog
committee, which shall be established by the city council,
and subject to competitive bidding as required by law. Any
additional indebtedness incurred by the city or the Authority
utilizing the one percent- sales tax must be approved by a
majority of the registered, qualified voters of the city,
voting at periodic elections for such purposes.
C. (1) It is hereby declared to be the purpose of the
one-half percent (1/2%) sales tax increase to be a limited
purpose to provide for and be restricted to expenditures
in the police department and the fire department of the
City of Owasso Oklahoma. Such expenditures are to be in
the followinq prioritized categories,
a. Salary Enhancement,
b. Increase Personnel,
C. Facilities and Equipment, and
d. Enhancement of Police and Fire Services
or Training as requested by the departments
and included in the annual budget appropria-
tion.
It is intended that the additional excise tax levy of one-
half percent (1/2%) is to supplement existing funding for the
police and fire departments to enhance the services to be
provided therefrom. To assure accomplishment of such intent
the general fund contribution of the City of Owasso, Oklahoma,
to the police department and fire department shall remain at
the fiscal year 1993-1994 budget level irrespective of the
increase revenue generated bV the additional one-half percent
(1/2%),excise tax levied by the provisions of this ordinance.
Further, there should be a bi-annual calculation of the value
of the dollar based upon reports generated bV the United
States government relating to the value of the dollar as
compared to the base year 1994. Should that calculation
- 2 -
indicate that the value of the dollar has declined as
measured against the base mar, it_shall then be required
that-._ the general fund contribution to the police department
and fire department be increased I?y the exact percentage of
the decrease of the value of the dollar. In no instance shall
the increase in the general fund contribution be required to
be greater than the percentage increase in the sales tax
revenue during the two year period. Such limitation is to
assure that increase in contribution resulting from decline
in value of dollar does not result in a disproportionate
contribution of actual revenue to the police department and
the fire department_
(2) The Citizens' Sales Tax Watchdog Committee, as
authorized and organized pursuant to Ordinance No. 395,
August 18 1988 shall be expanded by inclusion thereon of
one (1) firefighter representative appointed by the lawful
bargaining unit representing the firefighters and one (1)
police officer representative as appointed by the recognized
bargaining unit of the police office. Such additional members
shall be appointed on an annual basis. The Citizens' Sales
Tax Watchdog Committee with the additional members, shall
oversee the expenditure of the additional excise tax levied
pursuant to the provisions of this ordinance to assure
expenditure only for the categorized and prioritized purposes
_The salary enhancement program, categorized
and designated as a top priority, shall be implemented by
utilizing the concept of "market level salaries." Although
salary enhancement shall be determined through the collective
bargaining process as required by state law, such process
shall be enhanced by information provided to city and the
bargaining units of the respective departments annually by
the Salary Survey Committee. The Salary Survey Committee
shall. be comprised of the following positions,
_LL_a representative of the Fraternal Order of
Police or authorized bargaining unit
representative for the police_officers;
(b) a representative of the International Association
of Firefighters, or authorized bargaining unit
representative for fire department employees;
(c) police chief;
(d) fire chief;
(e) personnel officer/director/clerk as appointed
by the City Manager; and
(f) a member of the City Council.
The Salary Survev Committee shall prepare an annual survey of
cities of comparable size and demographics in a seven -state
region; provided, however, at least fifty percent (50%) of
those cities surveyed must have a population equal to the
projected population of Owasso, Oklahoma, five (5) years from
the date of the survey, and seventy percent (70%) of the
cities surveyed must be located outside the Tulsa Standard
Metropolitan Statistical Area. The seven -state region shall
include the following, Arkansas Colorado, Kansas, Missouri,
New Mexico, Oklahoma and Texas. The Salary Survey Committee
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annual report must contain all. pertinent data used by the
Committee and must contain a section clearly showing the
survey findings as .relates to low, average and high salary '
for each )osition that exists within the Owasso fire and
police departments. The Salary Survey Committee must complete
its survey and report the findings to the bargaining units and
the City Council of the City of Owasso, Oklahoma, prior to the '
fifteenth (15) day of February of each year. The cities
within the seven -state region to be surveyed are to be
selected annually by the Salary Survey Committee prior to
October 1, and such selection reported to the bargaining ,
unit and the City Council of the City of Owasso, Oklahoma.
(4) The revenue from the additional excise tax
shall be expended on an equitable basis with the goal of
utilizing funds equally between the police department and ,
the fire department. However, it is recognized that the
initial funding of the police department facility is a
priority project. Therefore, the funding concept includes
an initial three (3) year allocation of eighty percent (80%) ,
of the revenues received by the additional excise tax to
the police department and twenty percent (20%) of the revenues
received by the additional excise tax to the fire department.
Subsequent thereto, the fire department projects will be '
funded at the same level of expenditure as existed for the
police department during the preceding three ( 3 ) years for the
succeeding three (3) years. Thereafter, all revenue will be
evenly allocated with fifty percent (50%) of such revenue to
the fire department and fifty percent (50%) to the police
department. ft
Section Three (31_L The citizens of Owasso, Oklahoma, by
approval of this ordinance at the election provided for, hereby go
authorize the City Council of the City of Owasso, Oklahoma, by
ordinances or resolutions duly enacted, to make such administrative
and technical changes or additions in the method or manner of
administration in enforcing this ordinance as may be necessary or
proper for efficiency and fairness, except that the rate of the tax -
herein provided for and the purposes of revenues shall not be
changed without approval of the qualified electors of the city as
provided by law.
Section Four (4).- The provisions hereof shall be
cumulative in addition to any and all other taxing provisions of
the current ordinances of the City of Owasso, Oklahoma. Such
provisions shall be severable. If any section, subsection,
sentence, clause, phrase or portion of this ordinance is, for any
reason, held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and
independent provision and such holding shall not affect the
validity of the remaining portions of this ordinance.
Section Five (5)s This ordinance shall become effective
when approved by a majority of the qualified registered voters of
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the City of Owasso, Oklahoma. Upon approval, the levy of the
additional one-half percent (1/2%) excise tax provided for
hereunder shall begin April 1, 1994.
Dated this day of _._ 1993.
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
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CITY OF OWASSO, OKLAHOMA
By
Bob Randolph, Mayor
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, CALLING FOR AN ELECTION WHEREAT THERE SHALL
BE SUBMITTED TO THE QUALIFIED REGISTERED VOTERS OF THE
CITY OF OWASSO, OKI.AIIOMA, THE. QUESTION OF WHETHER THE
PROVISIONS OF ORDINANCE NO. 474 OF THE CITY OF OWASSO,
OKLAHOMA, SHALL BE APPROVED, SUBMITTING BALLOT QUESTION
DESIGNATING TO THE SECRETARY OF THE ELECTION BOARD OF
TULSA COUNTY THE PRECINCTS TO BE OPEN.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO,
OKLAHOMA, THAT:
Section One (1): An election is hereby called to be held on
the 1st day of March, 1994, whereat there shall be submitted to the
qualified registered voters of the City of Owasso, Oklahoma, the
question of whether or not the provisions of Ordinance No. 474 of
the City of Owasso, Oklahoma, shall be approved.
Section Two (2)_ The proposition to be presented to the
qualified registered voters of the City of Owasso, Oklahoma, shall
read as follows, to wit:
"Shall Ordinance No. 474 as passed by the City Council
of the City of Owasso, Oklahoma, on the 21st day of December,
1993, amending the Owasso Sales Tax Code, Chapter 2, Part 7,
of the Code of Ordinances of the City of Owasso, Oklahoma,
by the addition thereto of amendatory language providing
levying an additional one-half percent (1/2%) excise tax,
such to be earmarked and expended only for categorized and
delineated purposes of providing police and fire depart-
ment, salary enhancement., increased personnel, facilities
and equipment and enhancement of police and fire services or
training as requested by the departments and included in the
budget appropriation, all as specified in said Ordinance, be
approved?"
Shall it be approved?
For the Above Proposition / YES
Against the Above Proposition / NO
Section Three (3)__ The City of Owasso, Oklahoma, herweby
certifies to the Secretary of the Election Board of Tulsa County,
Oklahoma, that the following precincts are to be open, to wit:
750, 751, 752, 753, 754, 755.
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Section Four (4): The City of Owasso, Oklahoma, further
certifies that there are no qualified registered voters lying
within the one hundred (100) foot fenceline of the City of Owasso,
Oklahoma, lying in Rogers County, Oklahoma.
Dated this 21st day of December, 1993.
CITY OF OWASSO, OKLAHOMA
By
Bob Randolph, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Ronald D. Cates, City Attorney
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MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: REQUEST FROM EMPLOYEE TO WAIVE POLICY RELATIVE TO
VACATION ACCUMULATION
DATE: December 17, 1993
BACKGROUND
Subsequent to a denial of a request to be paid for accumulated vacation upon his retirement, Mr
Ralph Griffin (Public Works Department) requested that he be placed on the Council agenda for
the purpose of an appeal of that denial. Even though the matter was a personnel issue and the
Council -adopted policy is clear as to intent, I granted Ralph's request to appear before the
Council to make his request.
During 1990 and 1991, at his request, Mr Griffin was allowed to accumulate vacation in excess
of the amounts allowed by policy. He has now indicated he will retire on January 28, 1994.
After reviewing Mr Griffin's leave records, I directed Mr Carr to place Mr Griffin on vacation
leave or request that Mr Griffin voluntarily take vacation leave in an amount necessary to reduce
his accumulation to the maximum allowable level of 160 hours.
Mr Griffin wishes to request a waiver of the Council's policy relating to vacation so that he can
be paid for the accumulated leave. The excess vacation he has accumulated is valued at a sum
of $2339. When added to the allowable carryover of 160 hours, the total cost to the City for
vacation pay would be approximately $4728 (325 hours).
COUNCIL OPTIONS
It appears there are four options available to the Council.
Option 1 - Repeal policy relating to vacation accumulation
Option 2 - Waive policy for Mr Griffin
Option 3 - Deny request
Option 4 - Consider this issue as a personnel matter and direct the City Manager to
handle as such
Memorandum
Vacation Policy Waiver
December 17, 1993
Page 2
ATTACHMENTS
1. Personnel Policy, Chapter 5, Section 5-3(c)
2. Memorandum dated November 22, 1993 from Ralph Griffin
3. Memorandum dated November 24, 1993 from Robert Carr
4. Memorandum dated November 29, 1993 from Rodney J Ray
MEMORANDUM
TO: Robert Carr
FROM: Ralph Griffin
SUBJECT: Resignation - Effective 01/28/94
DATE: November 22.1993
Per your request, I am turning in my letter of resiqnation.
My last day of work will be 01/28/94.
MEMORANDUM
TO: Rodney J. Ray
City Manager
FROM: F. Robert Carr
Public Works Director
SUBJECT: RALPH GRIFFIN RESIGNATION
DATE: November 24, 1993
Attached is a copy of the resignation memorandum submitted by Ralph Griffin. His resignation
is effective January 28, 1994.
I have also attached the latest summary of his accrued vacation and comp time. As of the date
of the report (November 22, 1993), he has a total of 325.50 hours and can have an additional
10.00 hours per month for the months of December and January. The maximum limit for his
years of service is 160.16 hours
�psi\dau\=�\&;rrm
lu 1 ►i � :: ►I 1 1►i
TO: F ROBERT CARR
PUBLIC WORKS DIRECTOR
FROM: RODNEY J RAY
CITY MANAGER
COPY: R°A
SUBJECT: VACATION ACCRUAL FOR RALPH GRIFFIN
DATE: November 29, 1993
Pursuant to the notice of retirement recently received from Ralph Griffin, please consider this
correspondence as official notice of Mr Griffin's excessive accumulation of vacation leave time.
Over the past two years Mr Griffin had my permission to accumulate vacation leave in excess
of the allowable limit. However, only 160 of the accumulated 325.5 hours will be allowed to
remain on the books as of January 28, 1994.
Therefore, you are directed to ensure that Mr Griffin is afforded the opportunity to take his
earned vacation time between this date and January 28, 1994. I recognize that such leave may
have an adverse effect on your organization, but believe that the practice of paying for excessive
accumulation is not in the best interest of the city and taxpayers. Please ensure that Ralph has
the chance to reduce his vacation leave to a maximum of 160 hours no later than 1/28/94. I will
expect a written reply to this directive outlining your response and actions taken to comply.
CITY OF OWASSO, OKLAHOMA I
PERSONNEL MANUAL
July 1, 1992
CHAPTER 5
FRINGE BENEFITS
5-1 GENERAL STATEMENTS
Fringe benefits are provided to employees for a number of reasons:
(1) as an inducement to attract, recruit, and retain, highly qualified employees and staff,
(2) as a measure of personal and family security to allow employees to give their full attention to their jobs and
professional development;
(3) as a requirement of law, in some cases.
A. The Personnel Clerk is responsible for coordination and management of benefit programs. If you have a
question about fringe benefits or a problem with our insurance protection plan, contact your supervisor or the
Personnel Clerk.
B. The following benefits are provided for full-time employees of the City:
Paid Holidays Worker's Compensation
Vacation Leave Life Insurance
Sick Leave Employee Assistance Program
Personal Leave Days Educational Compensation
Retirement Benefit Optional Benefit Program
Employee Insurance Benefits Credit Union
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5-2 PAID HOLIDAYS
A. All regular City employees shall be entitled to the following eleven (11) holidays:
New Year's Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Independence Day Christmas Eve
Labor Day Christmas Day
3 Floating Holidays
B. Eligible employees of the Police and Fire Departments shall receive holiday time according to their contract
terms with the City.
C. If an employee who is eligible to receive overtime is required to work an authorized holiday, he shall be
compensated at 1 1/2 times his regular hourly rate. If a subsequent day off is not awarded in lieu of the holiday,
the employee shall receive 2 1/2 times his normal rate. EXAMPLE: If an eligible employee is required to work
a holiday and awarded a subsequent day off, eight (8) hours should be entered in the overtime column of the
payroll record which calculates time and one-half. If the same employee works a holiday and is not awarded
a subsequent day off, eight (8) hours should be entered in the regular hours column and eight (8) hours entered
in the overtime column of the payroll record which calculates 2 1/2 times the normal hourly rate. (Police and
Fire employees are exempt from this provision; refer to departmental operating procedure).
D. When a holiday falls on an employee's regularly scheduled day off, the holiday shall be treated as though it had
fallen on his next work day.
E. When a holiday falls on Sunday, the following Monday shall be observed as the official holiday. When a holiday
falls on Saturday, the preceding Friday shall be observed as the official holiday.
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5-3 VACATION LEAVE
Vacation time is intended to benefit the employee and serve as a time of mental and physical refreshment.
Therefore, employees are encouraged to use their vacation time.
A. ELIGIBILITY
Except for those employees covered by a contractual agreement, an employee is eligible to take 40 hours of
vacation leave after completion of six (6) months of continuous full-time employment and sucessful completion
of probationary period. After that time, vacation leave shall be accrued on a monthly basis. Increases in accrual
will occur after the employee has completed 4 years, 9 years, 14 years and 19 years of service.
B. EXPENDITURE
Vacation leave shall not be expended in less than a one hour unit. Vacation leave shall not be expended for more
than the actual number of hours available.
It shall be the responsibility of each Department Director to report vacation leave used by each employee on the
timesheets. Such records shall be submitted to the Payroll Clerk bi-weekly.
' rr : nds: t ::e uanrt: abe ed:" acat Q :: `T ?:: fttt: on> o ee>1ea�r::r :o
1.::::::::::::::::::.::::::::.:.::::.:::.:::::::::. _::::::::.:::::::::::::::::::::.::::::::::::::::::::::::.:::.::::: I::::.y.::.::::::::::::::.:::P..: .
::.::.........................................................................................................................................................................................
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D. Vacations will be scheduled by the Department Director to meet the operating requirements of the City and,
whenever possible, the preference of the employee. Requests for vacation leave should be submitted to the
Department Director a minimum of ten (10) working days in advance of proposed vacation.
5-4 SICK LEAVE
An employee may accumulate sick leave upon completion of his first full month of employment. t
A. ACCRUAL
(1) Sick leave is accrued in units of one day per month worked.
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(2) Sick leave accrual for employees whose regular shift is not 40 hours per week will be prorated. The ,
proration factor is calculated through a formula that divides the regular weekly hours by forty hours.
Example: an employee who works a regular work week of 42 hours will have a proration factor of .1.05 that
was determined by dividing 42 by 40. The normal accrual of 8 hours is then multiplied by that factor, in
this case 1.05. Thus, an employee who works a 42 hour regular work schedule would calculate sick leave
accrual by multiplying 8 hours X 1.05 for a total accrual of 8.4 hours sick leave for the month.
Sick leave may be expended in units of no less than one hour. Any sick leave extending for part of three (3)
consecutive days or three (3) days in any three (3) consecutive months must be accompanied by a physician's
written statement certifying the employee's condition or his immediate family's condition that prevented the '
employee reporting to work. Any abuse of sick leave is justification for disciplinary action and possible
dismissal.
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C. ELIGIBILITY
An employee is eligible to take sick leave for one of the following reasons:
(1) Personal illness or physical incapacity other than incurred on the job, including medical, dental, or optical
diagnosis or treatment, and pregnancy.
(2) Serious illness of a member of the employee's immediate family requiring the employee's personal care or
attention. Immediate family shall include husband or wife, father or mother of the employee, sister or
brother of employee, children or legally adopted children of husband or wife both, or any other person
whose relationship could justify the employee's absence, providing special approval by the Department
Director is first obtained.
' (3) Exposure to a contagious disease that, in the opinion of the attending physician, could jeopardize the health
of others.
' (4) All disabilities caused or contributed to by pregnancy, childbirth or related medical conditions. For all job -
related purposes, said disabilities shall be treated as disabilities caused or contributed to by other medical
conditions.
D. PROCEDURE
An employee who is unable to report for work due to one of the above reasons shall report his absence to his
supervisor within one hour of the time he is expected to report for work.
E. ACCUMULATION
Sick leave may be accumulated to a maximum of 1000 hours.
F. SEPARATION
Upon separation, an employee shall not be compensated for any unused sick leave.
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5-5 RETIREMENT BENEFITS
Participation in a retirement plan is mandatory for all employees. The Police and Fire Departments have State
mandated retirement plans, any other full-time employee who is less than age 60 at the time of hire shall be covered
by the Oklahoma Municipal Retirement Fund. All plans are on file in the Personnel Office. All plans require
employee contributions, in addition to contributions made by the City. Any employee, upon termination, may apply
for a refund of those retirement contributions already paid into the designated retirement system. Forms are available
in the Personnel Office.
5-6 EMPLOYEE HEALTH INSURANCE BENEFITS bb
A. The City provides health insurance to all full-time employees. Employee premiums are paid in full by the City. ,
The employee has the option of purchasing coverage for dependents with the City paying a portion of the
premium as budgeted.
B. Under the COBRA Act of 1986, employees who terminate employment or dependents of employees who are no '
longer eligible for coverage by the City health plan, are eligible to continue this coverage for a limited time.
Coverage may be extended for up to 36 months depending on the reason for termination. Contact the Personnel '
Clerk for more information.
5-7 WORKER'S COMPENSATION
The City of Owasso is self -insured for worker's compensation coverage. As a result, all payments for on the
job injury related medical attention, prescriptions and/or equipment, and temporary total disability (TTD) benefits ,
shall be paid directly by the City of Owasso through the appropriate designated fund. The City of Owasso, does,
however, maintain an insurance relationship specifically for "excess coverage" in the event that an incident of
catastrophic nature should occur. '
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1
' MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
' CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: PURCHASE OF TWO PASSENGER VEHICLES
' (FIRE DEPARTMENT-CONIlVIUNITY DEVELOPMENT)
DATE: December 17, 1993
IBACKGROUND:
' In March of 1993 the Council authorized the purchase of a 1993 Dodge Dynasty for the city
manager. Since the time of that purchase, I determined that the police chief needed a better
vehicle and transferred the Dodge Dynasty to the police department for the police chief's use.
' The police department had allocated $9,000 in their FY 1993-94 budget to purchase a vehicle
for the chief. Since the chief now has a new vehicle it is proposed to use this $9,000 to
' purchase a new vehicle for the fire chief and transfer the 1989 Chevrolet Caprice (54,000 miles)
to the city manager. It is understood that this vehicle is not new; however, it fits the needs of
the city manager much better than most new vehicles; i.e. highway driving comfort and number
' of passenger it can carry comfortably. The fire chief will supplement the $9,000 with additional
monies from his current department budget and, if authorized by the Council through this action,
purchase a 1994 Chevrolet Caprice from the state bid list for $13,750 (see attached
' memorandum) .
' It is my opinion, that with these exchanges and purchase, the police chief, fire chief, and I will
all have vehicles that best serve each of us and our departments.
' In addition, the community development department is requesting authorization to purchase a
midsize 1994 Buick Century Sedan from the state bid list for $11,556 (see attached
memorandum). This vehicle would be utilized primarily by the code enforcement officer (Ted
McCord) and would replace a 1983 Plymouth Gran Fury assigned for his use currently. The
plymouth has aged to a point that maintenance cost and dependability are starting to impact the
departments ability to properly police our community.
i
The community development staff worked with the fire chief to evaluate various vehicles and
then conducted a separate review directed specifically to their department's needs. The final
determination was that the recommended vehicles would best serve both departments overall
requirements.
RECOMMENDATION•
The staff recommends Council approval of the expenditure of $25,306 for the purchase of two
passenger vehicles. One expenditure in the amount of $13,750 to Larry Spencer Chevrolet, '
Norman, Oklahoma, for the purchase of a 1994 Chevrolet Caprice utilizing State of Oklahoma
Bid Contract #0070-06-10-100, and the other expenditure in the amount of $11,556 to John
Smicklas Chevrolet-Buick-Geo for the purchase of a 1994 Buick Century Sedan utilizing State
of Oklahoma Bid Contract #0070-06-20-200.
ATTACHMENTS:
(1) December 7, 1993 Memorandum from Chief Allen
(2) December 16, 1993 Memorandum from Mr. Compton
I I
MMORANDUN
TO:
FROM:
SUBJECT:
DATE:
Rodney Ray, City Manager
Bob Allen, Fire Chief 1" "
Administrative Vehicles Available for Purchase
December 7, 1993
For the past two months Ted McCord and myself have been conducting
a survey of administrative vehicles that are available this year.
Our survey included areas of concern such as type, size, cost,
warranty, vehicle ability to be utilized in emergency service,
factory specifications, ability to effectively install emergency
lights and sirens, and capable of the engine idling for long
periods of time without causing damage to the drive train and
engine.
The following is a list of the vehicles we surveyed;
1993 Ford - Taurus: Don Thornton Ford has several program cars
that are available immediately. All cars were in very good
condition and had been driven approximately 20,000 miles. Balance
of factory warranty available. Cost: $ 12,800.00
1993 Ford - Taurus: Turnpike Ford has the same program cars as
Don Thornton. However, we can purchase a new 1994 Taurus with the
smallest engine available, no heavy duty suspension or electrical
system. Cost: $ 12,000.00
' 1993 Oldsmobile - Achieva: Dean Bailey Olds also has several
program cars. All cars were in very good condition and had been
' driven approximately 25,000 miles. Balance of factory warranty
available. Cost: $ 11,000.00
1993 Chevrolet - Caprice: Classic Chevrolet has three program
cars available. All cars were in excellent condition and had been
driven approximately 20,000 miles. Balance of factory warranty
available. Cost: $ 13,800.00
State Bid Vehicles
1994 Ford - Taurus: This vehicle has all heavy duty cooling,
suspension, electrical and drive train. Also, a three year or
36,000 mile warranty available. Cost: $ 12,800.00
G
1994 Chevrolet Caprice: This vehicle has all heavy duty cooling,
suspension, electrical and drive train. Also, a three year or It
36,000 mile warranty available. Cost: $ 13,750.00
In consideration of the above information and in the best interest
of the city, it is my recommendation to purchase the 1994 Chevrolet
Caprice State Bid Vehicle.
If you have any questions or require additional information, I will
be available at your convenience.
a
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��l
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVE COMPTON
ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT
SUBJECT: PURCHASE OF CODE ENFORCEMENT VEHICLE
DATE: December 16, 1993
BACKGROUND:
For the last three years the Community Development Department has been in the process of
upgrading the department's vehicle fleet. The next step in our plan was an evaluation of the
Code Enforcement vehicle. Currently, the Code Enforcement Officer uses a 1983 Plymouth
Gran Fury, which was a "hand-me-down" from the Police Department. This vehicle has over
170,000 miles and has required over $500 dollars in maintenance expenditures during the last
six months. In addition, an evaluation of the new GO -System fuel data indicates that the vehicle
is only getting between 6 and 8 miles per gallon. The maintenance costs have become excessive
and the "down time" is starting to have a significant impact on Code Enforcement Officer's
ability to properly patrol the streets and/or respond to complaints. It's possible that this vehicle
could be used another two or three years someplace within the overall city fleet where the miles
used per day or the need for daily dependability was less; however, in our opinion, it is
inefficient to continue its use as a Code Enforcement vehicle.
When preparing the department's FY 1993-94 budget, it was determined that an evaluation of
this vehicle would be conducted during the year. Based upon the potential need for replacement,
$11,000 was budgeted for the purchase of a new vehicle. The staff believes that a need exists
and has reviewed the state bid list for a satisfactory vehicle. We request that the department be
authorized to purchase a 1994 Buick Century Sedan for $11,556. The Community Development
Department would propose to fund the $556 difference between the bid and the budgeted amount
by reevaluating the overall department budget and allocating monies from a lower priority line
item(s).
RECOMMENDATION:
The staff recommends council approval of the expenditure of $11,556 to John Smicklas
Chevrolet-Buick-Geo, for the purchase of one 1994 Buick Century Sedan; such purchase to
utilize a competitively bid contract awarded by the State of Oklahoma and listed on the state bid
list as Contract #0070-06-20-2000.
1
MEMORANDUM
' TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIMOTHY D. ROONEY, CITY PLANNER
SUBJECT: FINAL PLAT - ELM CREEK AUTO
DATE: December 17, 1993
BACKGROUND:
' Elm Creek Auto is a proposed one lot, one block commercial subdivision to be located at the
southeast corner of E. 80th Street North and the Mingo Valley Expressway Service Road. Due
to its simplified nature, the Planning Commission acted on this submittal as a final plat at their
December 16, 1993 meeting.
Elm Creek Auto was reviewed by the Technical Advisory Committee at its December 1, 1993
meeting. At that meeting, a list of comments from the Planning, Public Works, and Engineering
Departments were submitted for the applicants to address. A copy of these comments is attached
for your information and review. The area utility company representatives had no comments
regarding the Elm Creek Auto plat.
All comments from City staff regarding the Elm Creek Auto plat have been addressed by the
applicant and are included on the enclosed final plat. The Planning Commission unanimously
recommended approval of the final plat at their December 16, 1993 meeting.
' RECOMMENDATION•
' Staff recommends final plat approval of Elm Creek Auto.
ATTACHMENTS:
' 1. Staff recommendations from the November 30, 1993 TAC meeting.
I
ENCLOSURES:
1. Final plat and covenants for Elm Creek Auto.
MEMORANDUM
1
TO: OWASSO.TECB ICAL ADVISORY COMMITTEE '
FROM: ENGINEERING, PUBLIC WORKS, AND PLANNING DEPARTMENTS
SUBJECT: ELM CREEK AUTO PLAT AND AUTO ZONE SITE PLAN
DATE: November 30, 1993
The following are a list of comments/concerns regarding the Elm Creek Auto plat and Auto
Zone site plan:
1. Please verify location to which the project will tie into sanitary sewer. If it is to the '
south, a main will be required (6 inch as it won't need to be extended).
2. Erosion control measures should be shown on the construction plans. ,
3. Note #12 on Construction Plans should reflect that a barrier curb is required.
4. A utility easement is likely to be needed along the southerly property line as telephone, '
electric, and gas are shown to be located there.
5. On -site detention is required. '
6. A grading plan should be provided - how will this property drain?
7. East First Street should be changed to reflect current street name - East 80th Street
North.
8. On location map, all other subdivisions within Section 29 should be shown.
9. City signature blocks are needed.
10. Dimensions on site plan and plat do not match up.- please verify and correct.
11. Eliminate the two closest parking spaces to the proposed dumpster.
12. A detailed landscaping plan needs to be submitted.
1
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
' FROM: TIMOTHY D. ROONEY, CITY PLANNER
' SUBJECT: FINAL PLAT - OKLAHOMA BAPTIST RETIREMENT CENTER
DATE: December 17, 1993
' BACKGROUND:
The Oklahoma Baptist Retirement Center submitted materials necessary for final plat review by
the Technical Advisory Committee and the Planning Commission at the November meetings.
At the November 3, 1993 Technical Advisory Committee meeting, numerous questions were
raised by the area utility companies regarding the best way to service the five residential lots
contained within the proposed plat. Because the area companies had so many questions and due
to the fact that none of the representatives had copies of their existing service layouts in that area
at the meeting, the applicant was advised to submit an additional copy of the plat to the utility
companies so they could mark exactly what they would need on the plat. The applicant would
then review their requests, consolidate them, and place them on a new plat.
The final plat enclosed within your packet reflects the utility companies' requests. In addition
' to the utility easement issue being resolved, all of staff s correction requests have also been
addressed by the applicant.
' The Planning Commission reviewed the final plat for Oklahoma Baptist Retirement Center II at
their December 16, 1993 meeting and unanimously recommended approval. Oklahoma Baptist
Retirement Center II at Owasso is a 5 lot subdivision consisting of 1.56 acres. This plat,
incidently, does not deviate from a previous development concept presented by the applicants
in 1990.
' RECOMMENDATION•
' Staff recommends final plat approval of Oklahoma Baptist Retirement Center II.
ATTACHMENTS:
1. Staff recommendations from the November 3, 1993 TAC meeting.
I
ENCLOSURES:
1. Oklahoma Baptist Retirement Center II final plat and covenants.
TO: OWASSO TECHNICAL ADVISORY COMMITTEE
FROM: TIM ROONEY, CITY PLANNER
SUBJECT: COMMENTS REGARDING OKLAHOMA BAPTIST RETIREMENT '
CENTER II AND MINGO COMMERCE CENTER
DATE: November 2, 1993 A
The following are Planning Department comments for the Technical Advisory Committee
Meeting on November 3, 1993. Engineering Department comments are also attached.
OKLAHOMA BAPTIST RETIREMENT CENTER II
1. Change buildingline on the north side of Lot 1 to 20 feet to be consistent with the '
building line provided on the south side of Lot 5.
2. Access to lots will be permitted from 122nd East Avenue ONLY.
3 Show all off -site utility easements on the plat.
MINGO COMMERCE CENTER
1. 17.5' perimeter utility easement should be continued through the detention easement.
2. Show condition of adjacent properties (platted, unplatted, etc.)
3. Show P.O.B.
4. Add "Sheet 1 of 2" if the covenants will be on a separate page.
5. Shorten the west island on 80th Street to accommodate for better vehicular movement.
1►i 1 D1131• : �11 1
TO: TIM ROONEY, CITY PLANNER
FROM: OWASSO ENGINEERING DEPARTMENT
SUBJECT: COMMENTS REGARDING OI LAHOMA BAPTIST RE
CENTER II AND MINGO COMMERCE CENTER
DATE: November 1, 1993
The following are Owasso Engineering Department Comments for the Technical Advisory
' Committee Meeting on November 3, 1993.
OKLAHOMA BAPTIST RETIREMENT CENTER H
1. Manhole rims need elevations shown (Lamphole as well).
2. Maximum length between manholes should not exceed 300 feet.
3. Show all existing utilities on plans.
4. Show all off -site utility easements on the plat.
5. Update the detention report and include the "drainage area" map.
6. State type of 8" sanitary sewer (i.e. SDR, etc.)
7. All plans shall be signed and sealed by a registered professional engineer.
8. A minimum 2' clearance is needed at water line crossing between manholes 2 and 3.
9. Location of existing manhole "A" is needed.
MINGO COMMERCE CENTER
1. Submit a new detention report.
2. Show existing force main on the north side of Lot 1.
3. Engineer needs to make sure that proposed parking area & driveway use will not damage
existing sewer.
4. Will the area of "removed asphalt" include re -seeding or sodding?
5. Indicate areas where erosion control measures are to be utilized.
1
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MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROHN A1UNN
ENGINEERING TECHNICIAN
SUBJECT: CAMDEN PARK
DATE: December 15,1993
BACKGROUND:
The final plat for the above subdivision was reviewed by T.A.C. on October 6,1993, and by
Planning Commission on October 21,1993. At the November 16,1993 meeting the Owasso City
Council unanimously recommended approval of the Final Plat for Camden Park, an Addition to the
City of Owasso.
Construction began shortly thereafter on the water and wastewater lines for Camden Park. They are
now complete and have been inspected, tested, and approved by the necessary departments. The
Oklahoma Department of Health has reviewed and assigned the water Permit No.WL000072930858
and the wastewater Permit No.SL000072930859. All construction has meet the standards set forth
by the City.
RECOMMENDATION•
The staff recommends Council acceptance of the water and wastewater improvements constructed by
Camden Park.
ENCLOSURE:
1. Memorandum from Project Inspector.
2. Copy of water tests.
n
V
MEMORANDUM
TO: ROHN MUNN, PROJECT MANAGER
FROM: SHERYL DUGGAN, PROJECT INSPECTOR
SUBJECT: CAMDEN PARK WATER & SEWER SYSTEMS
DATE: DECEMBER 9, 1993
As of this date the water and sewer systems have passed all test required to accept the systems.
Water samples have been taken and were passed by the Health Department.
I �
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LOCATION (CITY)
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ICODE NO.
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DATE OF SAMPLING TIME OF SAMPLTtiG/l-'&)
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TYPE OF SAMPLE (CHECK ONE)
DISTRIBUTION CHECK (RETAKE)
STORAGE TANK OTHER
LINE TEST SPECIFY 147,
FREE CHLORINE RESIDUAL M.G/L
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RECEIVED BY:
DATE & TIME RECEIVED 3
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TEST: TOTAL COLIFORM — MEMBRANE FILTER
LAB NO. DATE SET Up 12,1) L;
RESULTS: —
ANALYST: AA
COMMENTS:
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ADDRESS (CITY)
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DATE OF SAMPLING/ `�/y' TIME OF SA.MPLING,/ /)'
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TYPE OF SAMPLE (CHECK ONE)
DISTRIBUTION CHECK (RETAXE)
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TEST: TOTAL COLIFORM - MEMBRANE FILT
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COMMENTS:
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ADDRESS (CITY)
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DISTRIBUTION CHECK (RETA_KE )
STORAGE TANK OTHER
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FREE CHLORINE RESIDUAL MG/L
RECEIVED BY:
DATE & TIME RECEIVED Nn 17i'Z"1 �
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LAB NO. DATE SET UP I' 2, "Q 3
RESULTS: /6
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LOCATION (CITY)
?ADDRESS (CITY)_-
SAMPLE SITE� ; °% "- CODE N0.
( AD RESS)
COLLECTOR IS NAMEIP
DATE OF SAMPLING'.- TIME OF SAMPLrNG
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DISTRIBUTION CHECK (RETAKE)
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DATE & TIME RECEIVED
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LAB NO. DATE SET UP
RESULTS: /f
ANALYST:
COMMENTS: ,
12/86
I MEMORANDUM
' TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVE COMPTON
ASSISTANT CITY MANAGER FOR COMMUNITY DEVELOPMENT
' SUBJECT: ACCEPTANCE OF TITLE TO DRAINAGE EASEMENT
I""
DATE: December 14, 1993
BACKGROUND:
,0 In the early 1980s the City approved three plats, each of which included designated "Reserve
Areas" to be used as public drainage ways. They are a part of the overall Elm Creek
Development and the three combined are generally located along the east and south boundaries
of the First Christian Church property (see attached map). These reserve areas have been
maintained by the City for sometime in order to insure the proper stormwater drainage flows and
it is anticipated that public maintenance must continue.
The City has been approached by Elm Creek, Inc., the development company, with a request
to accept title to the tracts of land (see attached letter). The company is dissolving and wants
-i the City to accept title since the areas have been designated for a public use and are maintained
by the City. Specifically, the tracts of land are as follows:
Reserve "A" - Drainage Easement, Elm Creek Estates Addition Blocks 21 THRU 30, An
Addition to the City of Owasso, Tulsa County, Oklahoma (see attached map).
Reserve "A" - Drainage Easement, Elm Creek Condominiums Amended, A Subdivision
in the City of Owasso, County of Tulsa, State of Oklahoma (see attached map).
' Reserve "A" - Drainage Easement Elm Creek Commercial Center A Subdivision in the
' City of Owasso, County of Tulsa, State of Oklahoma (see attached map).
' COMMENTS:
1. The staff would normally not recommend accepting title; however, in this case (1) the
tracts were approved as drainage easements when they were platted, (2) the City has been
1
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maintaining them for several years, and (3) the alternative of not accepting them could place the
City in a future position of working with some unknown title holder that is uncooperative.
2. It should be noted that by accepting deed/title to these reserve areas the City will not
incur any additional cost over and above the current expenditures for maintenance of the
drainage way, nor will the developer gain any reduction in cost.
RECONEVIENDATION:
The staff recommends Council acceptance of deed/title to the areas shown as Reserve "A" on ■
the Elm Creek plats previously approved by the City.
Ir�
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DEC 0 9 1993 i Aw
December 2, 1993
Mr. Rodney Ray
City Manager
207 S. Cedar
Owasso, Oklahoma 74055
Dear Sir:
At this time we are in the process of dissolving our Elm Creek, Inc. our
development company by December 31, 1993.
We would like to request acceptance of title to the City of Owasso on the
following drainage easementsthat the city has been maintaining for several
years.
Reserve "A" Drainage Easement in Elm Creek Estates First Addition Blocks
21 THRU 30 An Addition to the City of Owasso, Tulsa County, Oklahoma.
AND Reserve "A" Drainage Easement in Elm Creek Condominiums Amended, a
Subdivision in the City of Owasso, County of Tulsa, State of Oklahoma.
AND Reserve "A" in Elm Creek Commercial Center , a Subdivision in the
City of Owasso, County of Tulsa, State of Oklahoma, according to the
recorded PLATS thereof.
We would appreciate your help in this matter and would like to be on
the agenda for the City Council in December.
Thank you for your attention to this request.
Sincerely,
Elm Creek, Inc.
Pat Woods -President.
ap
DATE FILED May 6, 1983
PLAT NO. 4339
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FEDERAL LAW PROHIBITS REPRODUCTION FOR ANY PURPOSE WITHOUT PERMISSION OF COPYRIGHT OWNER
DATE FILED FEB. 18, 1983 PLAT NO. 4313
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1
MEMoxnrmuM
TO: Rodney Ray, City Manager
FROM: Bob Allen, Fire Chief
' SUBJECT: Recommend Disposition of Surplus Equipment -
Old Water Tank and Pump
DATE: December 15, 1993
BACKGROUND:
Our new Water Tanker is now in service and the fire fighters are extremely pleased with the tankers
capabilities and performance. The new tanker was designed to be operated at all times at ground
level which will help eliminate fire fighter injuries on the fire ground. The old tanker required fire
fighters to climb upon or on -top of the tank in order to transfer the water to another apparatus and
with wet protective clothing on, this operation was very hazardous.
As you are aware, the old water tanker was not safe for use in an emergency situation. The chassis
was unreliable and the engine needed repair. However, if the chassis was utilized in non -emergency
conditions, we feel this vehicle would be very valuable to another city department.
Also, the water tank and pump are no longer adequate for our needs. The water tank needs minor
repairs and the pump is not capable of producing the required pressure specified in our Department
Operating Procedures.
In order to enhance our rural fire fighting capabilities, I contacted Fire Chief Jim Wilson with the
Collinsville Rural Fire Department to ascertain their need for the water tank and pump. Chief
Wilson stated that their water tanker was out -of -service due to the water tank no longer being
useable.
Chief Wilson and myself carefully inspected our water tank and pump and their chassis to ensure
that the water tank and pump could be mounted on their chassis. Both Chief Wilson and myself
' agree that our water tank and pump can be properly mounted on their chassis.
' Collinsville rural is our first priority of notification when mutual aid in needed when responding to
rural fires and usually our first request of mutual aid assistance is water. If Collinsville Rural Fire
Department were allowed to utilize our old water tank and pump, we would be able to enhance our
' rural fire fighting capabilities.
MEMORANDUM
SURPLUS EQUIPMENT
December 15, 1993
Page 2
We are requesting the two thousand (2000) gallon skid mounted stainless steel water tank and the '
three hundred fifty (350) gallon per minute gasoline pump be declared surplus. We have estimated
the value of the water tank and pump to be less than one thousand ($ 1,000.00) dollars.
RECOMMENDATION:
We recommend that the council declare the equipment surplus to the needs of the city and that the ,
Fire Chief be authorized to transfer ownership without charge to the Collinsville Rural Fire District,
Inc. I
ATTACHMENTS:
1. Letter from Chief Wilson
Q�0
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Collinsville Rural Fire Protection District
P.O. Box 293, Collinsville, OK
74021
December 13, 1993
Chief Bob Allen
Owasso Fire Department
Owasso, Oklahoma
Re: Stainless steel tank and pump.
We currently have a fire truck that has a steel tank that is too
heavy and is leaking. We have inspected your tank and pump, taken
measurements, and find that we could utilize your tank and pump on
our truck chassis with minor modifications. This would allow us to
keep our truck in active service.
We have had a mutual aid contract with Owasso Fire Department since
August, 1986, and are usually the first mutual aid department called
by Owasso, therefore this transaction would benefit both our depart-
ments.
We appreciate your help and consideration of this request.
Si rely,
C, C.R. .P.D.
1
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: M.A.ALEXANDER/CHIEF OF POLICE ��Ok
SUBJECT: Uniforms
' DATE: December 17, 1993
' BACKGROUND
The City of Owasso Police Department has been in the research and
' selection process for new uniforms for the past several months.
The appearance of the Police Department should be of utmost concern to
the community as well as the projected professionalism of the
' commissioned officers.
Extensive research has been underway to ensure that the selection of
the uniforms and equipment be of such quality and durability that
' replacement is kept to a minimum, yet the appearance standards to be
equal or surpassing other agencies the size and dimension of Owasso.
' I am very pleased with the uniform specifications which have gone out
for the bid process, as I feel very comfortable with the quality and
type of equipment which was specified.
Since July 1993, officers of this department have given up a total of
$9,450 that they were paid as a uniform allowance. Additionally,
officers received $650.00 each year to take care of cleaning expenses,
' which since has been contracted through a local cleaners at a reduced
rate, at no cost to the officers.
' Bid specifications were completed and sent to several agencies with
the following results -
Tuxall -
$16,493.55
LEECO -
$18,184.70
JB Battle -
$18,284.24
Dee's -
$19,126.35
' Phillips -
$19,908.55
The low bid was submitted by Tuxall at $ 16,493.55.
11
FUNDING:
Funding for the purchase of the uniforms will come from the police
department budget for the full amount of $ 16,493.55. The uniforms
and equipment can be expected to be delivered within a 60-90 day
window.
REQUEST:
This request is for council approval for the expenditure of $16,493.55
currently in police department budget for the purchase of twenty-one
sets of uniforms and leather gear to completely outfit all current
members of the Owasso Police Department.
RECOMMENDATION:
The staff recommends
for the purchase of
process.
Attachments:
Bid Proposals from:
Tuxall
Law Enforcement
J.B. Battle
Phillips
Dee's
council approval of $16,493.55 to Tuxall Company
the uniforms as specified in the formal bid
OWASSO POLICE DEPARTMENT
BID INSTRUCTIONS AND RETURN -
INSTRUCTIONS: Bids must be filed in a sealed envelope, properly
identified as a bid return, at the City of Owasso, Office of the
City Clerk, P. O. Box 180, Owasso, Oklahoma 74055, no later than
December 17, 1993. All bids must be signed and MUST be accompanied
by a non -collusion bid affidavit.
1A. Short sleeve shirt (male) bid
price (80)
1B. Short sleeve shirt (female) bid
price (4)
2A. Long sleeve shirt (male) bid
price (40)
2B. Long sleeve shirt (female) bid
price (2)
3A. Trouser (male) bid price (60)
3B. Trouser (female) bid price (3)
4. Uniform ties bid price (42)
5. Jacket bid price (21)
6. Duty belt bid price (21)
7. Underbelt bid price (21)
8. Holster bid price (21)
9. Handcuff case bid price (21)
10. Double clip holder bid price (21)
11. Whistle chain (21)
12. Collar insignia (42)
13. Tie clasp (21)
14. Headgear (21)
15. Hat badge (21)
UNIT PRICE TOTAL COST
$ 24.93 $ 1,994.40
$ 24.93 $ 99.72
$ 26.50 $ 1,060.00
$ 26.50
$ 53.00
$ 53.00
$ 2 _ ,n
$ 106.95
$ 35.00
$ 18.85
$ 49.50
$ 14.90
$
$ 1.35
$ 4.60
$ ?gR
$ 6n_40
$ 15.85
$ 53.00
$ 3,180.00
$ 159.00
$ 1n-)_no
$ 2,245.95
$ 735.00
$ 395.85
$ 1,039.50
$ 312.90
$ 28.35
$ 193.20
$ ti?_5R
$ 1 .268.40
$ 332.85
1
16. ASP baton (21)
17. ASP baton carrier (21)
18. Sergeant stripes (24 sets)
PART II: COMMUNICATIONS
1A. Short sleeve shirt (male) bid
price (8)
1B. Short sleeve shirt (female) bid
price (12)
2A. Long sleeve shirt (male) bid
price (4)
2B. Long sleeve shirt (female) bid
price (6)
3A. Trouser (male) bid price (6)
3B. Trouser (female) bid price (9)
$ 38.35
$_ 11.80
$ 1 an
$ 31.55
$ 31.15
$ 33.80
$ 33.80
$ �2,QQ
$ 53.00
$ 252.40
$ 135.20
2
6
UNIFORMS:
Total bid price for numbers 1
thru 5 of listed specifications.
LEATHER GEAR AND ACCESSORIES:
Total bid price for numbers 6
thru 18 of listed specifications:
PART II COMMUNICATIONS:
Total bid price for numbers 1
thru 3 of listed specifications:
VENDOR: TUXALL UNIFORM AND EQUIPMENT
ADDRESS: 1411 EAST THIRD
$ 8,897.07
832.48
$ 1,764.00
CITY: TULSA STATE:
OKLAHOMA
PHONE: 582-8274
ESTIMATED DELIVERY TIME: '�n +-n 4� wnrk;nQ r3a�zc ARn
AUTHORIZED SIGNATURE: DATE: lZ - _ YJ
NAME PRINTED: af-P-n � I ok)
3
NON -COLLUSION BID AFFIDAVIT
STATE OF OKLAHOMA )
COUNTY OF SS
TULSA
I, to/no Fun) , of lawful age, being duly sworn on
oath, says that (s)he is the agent authorized by the bidder to
submit the attached bid. Affiant further states that the bidder
has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to
refrain from bidding; nor with any government official or employee
as to quantity, quality, or price in the prospective contract, or
any other terms of said prospective contract; nor in any
discussions between bidders and any government official concerning
exchange of money or other things of value for special
consideration in the letting of a contract; that the
bidder/contractor has not paid, given nor donated to any officer or
employee of the City of Owasso, Oklahoma, any money or other things
of value, either directly or indirectly in the procuring of the
award of a contract pursuant to this bid.
BIDDER:
11 \ I
Subscribed and sworn before me this _� day ofDe0,oMh2jf-, 1993.
NOI ary Public
�MY Commission Expires:
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL.
OWASSO POLICE DEPARTMENT
BID INSTRUCTIONS AND RETURN
INSTRUCTIONS: Bids must be filed in a sealed envelope, properly
identified as a bid return, at the City of Owasso, Office of the
City Clerk, P. 0. Box 180, Owasso, Oklahoma 74055, no later than
December 17, 1993. All bids must be signed and MUST be accompanied
by a non -collusion bid affidavit.
UNIT PRICE TOTAL COST
1A.
Short sleeve shirt (male) bid
price (80) 735DN
$
26.50
$ 2,120.00
1B.
Short sleeve shirt (female) bid
price (4) 745DN
$
26.50
$ 106.00
2A.
Long sleeve shirt (male) bid
price (40) 730DN
$
29.20
$ 1.168.00
2B.
Long sleeve shirt (female) bid
price (2) 740DN
$
29.20
$ 58.40
3A.
Trouser (male) bid price (60)
$
56.50
$ 3,390.00
226
3B.
Trouser (female) bid price (3)
$
56.50
$ 169.50
W226
4.
Uniform ties bid price (42)
$
3.75
$ 157.50
B0900
5.
Jacket bid price (21)
$
110.95
$ 2,329.95
2309Z
6.
Duty belt bid price (21)
$
36.50
$ 766.50
87V CLARINO
7.
Underbelt bid price (21)
$
19.45
$ 408.45
99 CLARINO
8.
Holster bid price (21)
$
50.70
$ 1,064.70
200 CLARINO
9.
Handcuff case bid price (21)
$
15.20
$ 319.20
190V CLARINO
10.
Double clip holder bid price (21)
$
17.85
$ 374.85
77HS CLARINO
11.
Whistle chain (21)
$
9.50
$ 199.50
12.
Collar insignia (42)
$ 14.00/PR
$ 294.00
OPD HI GLO
13.
Tie clasp (21)
$
10.50
$ 220.50
HIGLO FCS
14.
Headgear (21)
$
59.95
$1,258.95
F40 NAVY W/3 PC STRAP
15.
Hat badge (21)
$
34.00
$ 714.00
HIGLO W/FCS
1
16. ASP baton (21)
F21 BLACK
17. ASP baton carrier (21)
B550 CLARINO
18. Sergeant stripes (24 sets)
PART II: COMMUNICATIONS
1A. Short sleeve shirt (male) bid
price (8) 735DN W/FRENCH BLUE F/S
1B. Short sleeve shirt (female) bid
price (12)745DN W/FRENCH BLUE F/S
2A. Long sleeve shirt (male) bid
price (4) 730DN W/FRENCH BLUE F/S
2B. Long sleeve shirt (female) bid
price (6) 740DN W/FRENCH BLUE F/S
3A. Trouser (male) bid price (6)
226
3B. Trouser (female) bid price (9)
W226
OVERSIZE CHARGES: SHIRTS:
PANTS:
JACKETS:
$ 42.95
$ 13.25
$ 901.95
$ 278.25
$ 60.00
$ 31.50
$
252.00
$ 31.50
$ 378.00
$ 34.70
$
138.80
$ 34.70
$
208.20
$ 56.50
$
339.00
$ 56.50
$
508.50
18-19 10%
20 20%
44-50
10%
52-54
20%
48-50
100
52-54%
20%
2
UNIFORMS:
Total bid price for numbers 1
thru 5 of listed specifications.
LEATHER GEAR AND ACCESSORIES:
Total bid price for numbers 6
thru 18 of listed specifications:
PART II COMMUNICATIONS:
Total bid price for numbers 1
thru 3 of listed specifications:
$ 9,499.35
$ 6,860.85
1,824.50
VENDOR: LAW ENFORCEMENT EQUIPMENT COMPANY
ADDRESS: 2520 SUMMIT
CITY: KANSAS CITY
STATE: MISSOURI 64108-2456
PHONE: 816/221-2232
ESTIMATED DELIVERY TIME: 30 DAYS ON REGULAR SIZES• 60-90 DAYS ON
OVERSIZES
AUTHORIZED SIGNATURE: L) a ail 3-z,
'.,l�' DATE: DEC. 14, 1993
NAME PRINTED: IRMA LEE JONES /
3
NON -COLLUSION BID AFFIDAVIT
STATE OF A4TsSnuBl )
COUNTY OF JACKSON ) SS
I, IRMA LEE JONES , of lawful age, being duly sworn on
oath, says that (s)he is the agent authorized by the bidder to
submit the attached bid. Affiant further states that the bidder
has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to
refrain from bidding; nor with any government official or employee
as to quantity, quality, or price in the prospective contract, or
any other terms of said prospective contract; nor in any
discussions between bidders and any government official concerning
exchange of money or .other things of value for special
consideration in the letting of a contract; that the
bidder/contractor has not paid, given nor donated to any officer or
employee of the City of Owasso, Oklahoma, any money or other things
of value, either directly or indirectly in the procuring of the
award of a contract pursuant to this bid.
BIDDER:
LAW ENFORCEMENT EQUIPMENT COMPANY
Subscribed and sworn before me this / day of .�''� ��cL t , 1993.
Not y Public
My Commission Expires:
J D"R A. FUSS
NOTMY PUBLIC STATE of Miss=
MY COMMISSION EXP JUNE 4.1994
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL.
4 IN
11
11
OWASSO POLICE DEPARTMENT
BID INSTRUCTIONS AND RETURN
INSTRUCTIONS: Bids must be filed in a sealed envelope, properly
identified as a bid return, at the City of Owasso, Office of the
City Clerk, P. 0. Box 180, Owasso, Oklahoma 74055, no later than
December 17, 1993. All bids must be signed and MUST be accompanied
by a non -collusion bid affidavit.
1A. Short sleeve shirt (male) bid
price (80)
1B. Short sleeve shirt (female) bid
price (4)
2A. Long sleeve shirt (male) bid
price (40)
2B. Long sleeve shirt (female) bid
price (2)
3A. Trouser (male) bid price (60)
3B. Trouser (female) bid price (3)
4. Uniform ties bid price (42)
5. Jacket bid price (21)
6. Duty belt bid price (21)
7. Underbelt bid price (21)
8. Holster bid price (21)
9. Handcuff case bid price (21)
10. Double clip holder bid price (21)
11. Whistle chain (21)
12. Collar insignia (42)
13. Tie clasp (21)
14. Headgear (21)
15. Hat badge (21)
UNIT PRICE TOTAL COST
$ 32.45 $ 2,596.00
$ 32.45 $ 129.80
$ 35.95 $ 1,438.00
$ 35.95
$ 71.90
$ 49.95
$
2,997.00
$ 49.95
$
149.85
$ 3.00
$
126.00
$ 108.75
$
2,283.75
$ 42.45
$
891.45
$ 18.39
$
386.19
$ 59.95
$
1,258.95
$ 17.95
$
376.95
$ 19.85
$
416.85
$ 7.45
$
156.45
$ 10.45PR.
$
438.90
$ 3.95
$
82.95
$ 58.95
$
1,237.95 jF
$ 11.45
$
240.45
16.
ASP baton (21)
$ 42.45
$ 891.4
17.
ASP baton carrier (21)
$ 14.65
$ 307.65
18.
Sergeant stripes (24 sets)
$ 2.00 PR.
$ 48.00
PART II: COMMUNICATIONS
1A. Short sleeve shirt (male) bid
price (8)
$_
32.45
$ 259.60
1B. Short sleeve shirt
(female) bid
price (12)
$
32.45
$_ 389.40
2A. Long sleeve shirt
(male) bid
price (4)
$
35.95
$ 143.80
2B. Long sleeve shirt
(female) bid
price (6)
$
35.95
$ 215.70
3A. Trouser (male) bid
price (6)
$
49.95
$ 299.70
3B. Trouser (female) bid
price (9)
$
49.95
$ 449.55
2
Ic
1
1
1
1
1
1
1
UNIFORMS:
Total bid price for numbers 1
thru 5 of listed specifications.
LEATHER GEAR AND ACCESSORIES:
Total bid price for numbers 6
thru 18 of listed specifications:
PART II COMMUNICATIONS:
Total bid price for numbers 1
thru 3 of listed specifications:
VENDOR: J.B. BATTLE UNIFORM CO.
ADDRESS: 1241 So. WALKER
$ 6, 734 1 9
$ 1,757.75
CITY: OKLA. CITY STATE: OK
PHONE: (800) 522-8853
ESTIMATED DELIVERY TIME: 30-90 DAYS A R 0
AUTHORIZED SIGNATURE: b.' DATE:12-16-93
NAME PRINTED: THOMAS K. BATTLE
3
NON -COLLUSION BID AFFIDAVIT
STATE OF OKLAHOMA ) '
COUNTY OF OKLAHOMA ) SS
I, THOMAS K. BATTLE , of lawful age, being duly sworn on
oath, says that (s)he is the agent authorized by the bidder to
submit the attached bid. Affiant further states that the bidder
has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to
refrain from bidding; nor with any government official or employee
as to quantity, quality, or price in the prospective contract, or
any other terms of said prospective contract; nor in any
discussions between bidders and any government official concerning
exchange of money or other things of value for special
consideration in the letting of a contract; that the
bidder/contractor has not paid, given nor donated to any officer or
employee of the City of Owasso, Oklahoma, any money or other things
of value, either directly or indirectly in the procuring of the
award of a contract pursuant to this bid.
BIDDER: J.B. BATTLE UNIFORM CO.
!9A4 i
Sig ture
ZSubcribed and sworn before me this 2// ay
Drot&fy Public
My Commission Expires:
11
I
of 1993.
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH STD PRnPnRAT
1
F,
1
OWASSO POLICE DEPARTMENT
BID INSTRUCTIONS AND RETURN
INSTRUCTIONS: Bids must be filed in a sealed envelope, properly
identified as a bid return, at the City of Owasso, Office of the
City Clerk, P. 0. Box 180, Owasso, Oklahoma 74055, no later than
December 17, 1993. All bids must be signed and MUST be accompanied
by a non -collusion bid affidavit.
1A. Short sleeve shirt (male) bid
price (80)
1B. Short sleeve shirt (female) bid
price (4)
2A. Long sleeve shirt (male) bid
price (40)
2B. Long sleeve shirt (female) bid
price (2)
3A. Trouser (male) bid price (60)
3B. Trouser (female) bid price (3)
4. Uniform ties bid price (42)
5. Jacket bid price (21)
6. Duty belt bid price (21)
7. Underbelt bid price (21)
8. Holster bid price (21)
9. Handcuff case bid price (21)
10. Double clip holder bid price (21)
11. Whistle chain (21) N�\
12. Collar insignia ( 42 )
13. Tie clasp (21) m
14. Headgear (21) Wt"\
15. Hat badge (21)
UNIT PRICE TOTAL COST
$ .IA 0 $ 1;)'9Q.00
$ 3b . go $ IBIS. �o
$ $
$
\�0 - �S
$ 1.50
$
M, s
$ J. cgs . N
$
\1`i.1S
$ IY�.ID5
$
a 0
$ 13'A -\Ao
$
l a s 00
$ ba s o0
$
35 gs
$ I s .�s
$ a5 5s
$ 53b Ss
$
5q.00
$ 1 I Dk
$
a\ -as
$ �ybD5
$
.1s
$
$
b0 eA,
$ �35 ao
$
8•15
$ 315
$
C�s
$ k'�)�.CiS
$
11 q_5
$ )So gs
1
16 . ASP baton (21) � � �nl(i,,
17. ASP baton carrier (21)
18. Sergeant stripes (24 sets)
I < q :� _ 7-).1 UG
� y8�oo
PART II: COMMUNICATIONS
1A. Short sleeve shirt (male) bid
price (8)
1B. Short sleeve shirt (female) bid
price (12)
2A. Long sleeve shirt (male) bid
price (4)
2B. Long sleeve shirt (female) bid
price (6)
3A. Trouser (male) bid price (6)
3B. Trouser (female) bid price (9)
K
UNIFORMS:
Total bid price for numbers 1
thru 5 of listed specifications.
LEATHER GEAR AND ACCESSORIES:
Total bid price for numbers 6
thru 18 of listed specifications:
PART II COMMUNICATIONS:
Total bid price for numbers 1
thru 3 of listed specifications:
VENDOR: J -C S Qn,ioms, kOc
ADDRESS: S Oaf C- fAdm,\A1
CITY: \ v\SR
PHONE: ` e- W- 333g
STATE: �1 A
ESTIMATED DELIVERY TIME:
AUTHORIZED SIGNATURE: DATE: IQ 13 3
NAME PRINTED:
3
NON -COLLUSION BID AFFIDAVIT
STATE OF
_ ) SS
COUNTY OF
I, e t , of lawful age, being duly sworn on
oath, says "at (s)he is the agent authorized by the bidder to
submit the attached bid. Affiant further states that the bidder
has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to
refrain from bidding; nor with any government official or employee
as to quantity, quality, or price in the prospective contract, or
any other terms of said prospective contract; nor in any
discussions between bidders and any government official concerning
exchange of money or other things of value for special
consideration in the letting of a contract; that the
bidder/contractor has not paid, given nor donated to any officer or
employee of the City of Owasso, Oklahoma, any money or other things
of value, either directly or indirectly in the procuring of the
award of a contract pursuant to this bid.
BIDDER: DESS \tJC.
• � -�
Subscribed and sworn before me this /. day of 1993.
X
Notary Public
My Commission Expires:
/7' jF
NnTF- rnMPT.F.TF. THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL.
OWASSO POLICE DEPARTMENT
BID INSTRUCTIONS AND RETURN
INSTRUCTIONS: Bids must be filed in a sealed envelope, properly
identified as a bid return, at the City of Owasso, Office of the
City Clerk, P. O. Box 180, Owasso, Oklahoma 74055, no later than
December 17, 1993. All bids must be signed and MUST be accompanied
by a non -collusion bid affidavit.
1A. Short sleeve shirt (male) bid
price (80)
1B. Short sleeve shirt (female) bid
price (4)
2A. Long sleeve shirt (male) bid
price (40)
2B. Long sleeve shirt (female) bid
price (2)
3A. Trouser (male) bid price (60)
3B. Trouser (female) bid price (3)
4. Uniform ties bid price (42)
5. Jacket bid price (21)
6. Duty belt bid price (21)
7. Underbelt bid price (21)
8. Holster bid price (21)
9. Handcuff case bid price (21)
10. Double clip holder bid price (21)
'
11.
Whistle chain (21)
12.
Collar insignia (42)
'
13.
Tie clasp (21)
14.
Headgear (21)
15.
Hat badge (21)
UNIT PRICE TOTAL COST
$
$ 3D qS
$ 3) gs
$ g I %-
$ b395
$ L93T5
$ a.zl'o
1 _['�9 '�_
$ � a3 70
$00
$
$ 1.11�
$ ILoo
$ -11q9 ,9S
_
$ $,.LoD D
$ FA.u0
$ 11 q IOU
$_ s (b
$
$
$ 5U ,90
$ 5 Z3`YS
$1} Il CV
$-0 SD
16. ASP baton (21)
17. ASP baton carrier (21)
18. Sergeant stripes (24 sets)
PART II: COMMUNICATIONS
1A. Short sleeve shirt (male) bid
price (8)
1B. Short sleeve shirt (female) bid
price (12)
2A. Long sleeve shirt (male) bid
price (4)
2B. Long sleeve shirt (female) bid
price (6)
3A. Trouser (male) bid price (6)
3B. Trouser (female) bid price (9)
$ 3uC)S
$ ( 39 S'
$
( 3 9 s-
$ yak q D
$ 139V
r�
UNIFORMS:
Total bid price for numbers 1
thru 5 of listed specifications.
LEATHER GEAR AND ACCESSORIES:
Total bid price for numbers 6
thru 18 of listed specifications:
PART II COMMUNICATIONS: .
Total bid price for numbers 1
thru 3 of listed specifications:
VENDOR: �i 1111/� pm,)Ce
ADDRESS: (I t 20
v Bz .-7o
CITY: �� SC�- STATE:
s PHONE:
ESTIMATED DELIVERY TIME: --Sr, V S
AUTHORIZED SIGNATURE: Z"" DATE: P - CP_9 3
NAME PRINTED:
IN
■
10
3
NON -COLLUSION BID AFFIDAVIT
STATE OF k L )
SS
COUNTY OF -7 kA I SO -
I. Rt ck � 1 ►0 S , of lawful age, being duly sworn on
oath, says that (s)he is the agent authorized by the bidder to
submit the attached bid. Affiant further states that the bidder
has not been a part of any collusion among bidders in restraint of
freedom of competition by agreement to bid at a fixed price or to
refrain from bidding; nor with any government official or employee
as to quantity, quality, or price in the prospective contract, or
any other terms of said prospective contract; nor in any
discussions between bidders and any government official concerning
exchange of money or other things of value for special
consideration in the letting of a contract; that the
bidder/contractor has not paid, given nor donated to any officer or
employee of the City of Owasso, Oklahoma, any money or other things
of value, either directly or indirectly in the procuring of the
award of a contract pursuant to this bid.
BIDDER: 0 Y\lt 1
Signature
Subscribed and sworn before me
of i�ry -Public
'My t io miission Expires:
this /l0 day of D, 1993.
NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL.