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Home My WebLink About1993.12.07_OPWA Agenda1 ' PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY 1 TYPE OF MEETING: Regular DATE: December 7, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 3, 1993. ' Marcia outwell, Coun 1 Clerk ' AGENDA 1. Call to Order 1 2. Flag Salute 3. Roll Call 1 1 1 1 1 4. Request Approval of the Minutes of November 16, 1993 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority December 7, 1993 Page 2 6. Consideration and Appropriate Action Relating to a Supplemental Appropriation to the OPWA Fund Water Department 1993 -94 Budget. Ms Bishop Mr Compton Attachment #6 7. 3 a The staff will recommend Trustee approval of a supplemental appropriation in the amount of $7895.00 to the Water Department budget. Report from OPWA Manager Report from OPWA Attorney Unfinished Business 10. New Business �1 Owasso Public Works Authority December 7, 1993 Page 3 ' 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 16, 1993 The Owasso Public Works Authority met in regular session on Tuesday, November 16, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 12, 1993. ITEM 1: CALL TO ORDER Chairman Randolph called the meeting to order at 7:00 p.m. II ITEM 2: FLAG SALUTE The flag salute was led by Recreation Center Director Jan Worley. STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary 01 A quorum was declared present. ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 2, 1993 REGULAR MEETING. John Phillips moved to approve the minutes as written, by reference hereto; seconded by Charles ' Burris. AYE: Phillips, Burris, Bowen, Barnhouse, Randolph NAY: None Motion carried 5 -0. ITEM 3: ROLL CALL PRESENT ' Bob Randolph, Chair John Phillips, Vice Chair Mary Lou Barnhouse, Trustee ' Rex Bowen, Trustee Charles Burris, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary 01 A quorum was declared present. ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 2, 1993 REGULAR MEETING. John Phillips moved to approve the minutes as written, by reference hereto; seconded by Charles ' Burris. AYE: Phillips, Burris, Bowen, Barnhouse, Randolph NAY: None Motion carried 5 -0. Owasso Public Works Authority November 16, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Rex Bowen, to approve the following claims as submitted: (1) OPWA Fund $13,076.03; (2) OPWA Capital Improvement Fund $2,925.00; (3) Payroll $20,613.33. AYE: Phillips, Bowen, Barnhouse, Burris, Randolph NAY: None Motion carried 5 -0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY A CUSTOMER FOR AN ADJUSTMENT TO THEIR CHARGES FOR WATER USAGE Mr Dick O'Connell, office manager for Lewis Travel Trailer, requested an adjustment to their water bill. He stated that their bill had been high because of leaks at abandoned mobile home sites. One meter covers both the Lewis Travel Trailer property and the mobile home park site. He said that steps were now being taken to cap off those lines not in use. City Manager Rodney Ray gave a brief history of this account, stating that an adjustment of $441.60 was made to the July bill, making the fourth time since 1987 that their bill had been adjusted. The company has made only a partial payment on their bill each month since July. At 6:00 p.m. on November 2, 1993, water service was terminated due to non - payment. At 6:15 p.m. on that same date payment in full was received and water service was restored at 7:20 p.m. Staff has met with Gary Burger, owner of Lewis Travel Trailer, and the owner of the mobile home park property, resulting in a effort to serve each property with separate meters. Mr Phillips asked Mr O'Connell what type of relief they were requesting. Mr O'Connell stated that the city should recover their costs and an adjustment made beyond those costs. Following further discussion of the problem, Chairman Randolph moved that the request for an adjustment to the water use charges be denied. Motion was seconded by Rex Bowen. AYE: Randolph, Bowen, Burris, Phillips, Barnhouse NAY: None Motion carried 5 -0 and the request was denied. 2 Owasso Public Works Authority November 16, 1993 ' ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE FY 1992 -93 INDEPENDENT AUDIT OF THE OWASSO PUBLIC WORKS ' AUTHORITY FUND. City Treasurer Sherry Bishop requested acceptance of the reports from the auditors for FY 1992- ' 93. Those three reports were transmitted to the Trustees for their review prior to the meeting. Mr Craig Leigner of the firm of Stanfield & O'Dell, auditors for the city and OPWA, was present to answer questions. With no questions forthcoming, Charles Burris moved that the ' Trustees accept the audit report and direct it to be filed as required by law. Motion seconded by Rex Bowen. AYE: Burris, Bowen, Barnhouse, Phillips, Randolph NAY: None ' Motion carried 5 -0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ' RESOLUTION #93 -05 A RESOLUTION ESTABLISHING WATER RATES WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO. On March 2, 1993, OPWA Trustees approved a concept for the purchase of one and one -half IP sections of "protected service area" from the Rogers County Rural Water District #3. On that same date, the OPWA entered into a contract with the district. Resolution #93 -05 provides the proper legal authority to establish water rates as agreed to in the concept. Chairman Randolph moved, seconded by Charles Burris, to approve Resolution #93 -05. AYE: Randolph, Burris, Bowen, Barnhouse NAY: Phillips Motion carried 4 -1. 1 1 3 Owasso Public Works Authority November 16, 1993 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF A CONTRACT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND DELOITTE & TOUCHE FOR THE PURPOSE OF CALCULATING AND REPORTING ARBITRAGE LIABILITY FOR THE PERIOD NOVEMBER 1 1988 THROUGH OCTOBER 31, 1993 In connection with the issuance of the 1988 OPWA Revenue Bonds, the Trustees certified that requirements of the IRS code of 1986 would be met. Ms Bishop stated that the tax code requires that excess interest earned must be rebated to the United States Treasury. A calculation of that amount must be made annually on November 1 and any rebate due the federal government must be reported and paid at least once every five years. The firm of Deloitte & Touche performed the computations last year and staff is requesting that they again be retained to perform the arbitrage calculations and report the same. Charles Burris moved, seconded by John Phillips, to approve a contract in the amount of $2500 with the firm of Deloitte & Touche to provide bond rebate computation services for the 1988 Series Revenue Bonds for the period of November 22, 1988 through November 1, 1993. AYE: Burris, Phillips, Bowen, Bamhouse, Randolph NAY: None Motion carried 5 -0. ITEM 10: REPORT FROM OPWA MANAGER No report. ITEM 11: REPORT FROM OPWA ATTORNEY No report. ITEM 12: UNFINISHED BUSINESS None ITEM 13: NEW BUSINESS Mayor Randolph introduced members of the Leadership Owasso class. The class subject for the evening was on municipal government, and several elected officials and city staff made presentations to the class prior to the Council meeting. 4 Owasso Public Works Authority ITEM 14: ADJOURNMENT Charles Burris moved, seconded by John Phillips to adjourn. AYE: Burris, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:42 p.m. Marcia Boutwell, Recording Secretary 5 November 16, 1993 Bob Randolph, Chairperson CITY OF OWASSO OWASSO PUBLIC WORKS AUTRORITI? 12/0?/93 16:56:33 &/P CLA.IMS REPORT AP&P VR PAGE� : 10 pO it VENDOR DESCRIPTION ------------------------- AMOUNT ------------- N� ---------- ------------------------- * NO DEPARTMENT MASTER FOUND * ------------------------------ 940059 OKLAHOMA ?&X COMM ISSlOR SATES ?&X/GRASS BAGS 15.19 ------------- DEPARTMENT TOTAL 15. 19 O9WA ADMINISTRATION ----------------------------- 940117 CPS BUSINESS, IRC. �lCE.NSE FE ES 217.00 940119 WESTERN 8�SI0ESS PROD�C?S C I�R M�IM7 323.40 94 fl, l39 LIBERTil ?V[S& FIEvENTUS BONDS 491786,00 17.91 9407 51 014A5SO LUMBER CO S��P?ISS 941.035 SECURITY 6-1 ROSE, IBC, S�=YlCSS 52.O0 941067 SUBURBAN OFFICE 5UPPL 7 5��P�ICS ST pP- ISS 27.44 5,69 941105 OFFICE DEPOT CARD PLAN -^ 041119 EMPIRE PLUMBING SUPPLY l8 SUPPLIES 25.9� 941134 CE T [UI &R 00E-?ULS& SIG0S CrT T UT AF., �FO E SIG0 199,00 . 155 00 941160 SARRC7T 941224 SOUTHWESTERN BELL ?SLS. 10/93 PLSXAR 222.43 9426 OK�& �&7UR�� GAS 12 10/93 V5� 54.O1 941227 LDCC INC-A?�7 1V/93 USE 8.97 12.24 9«1229 TREASURER PET AT"! CASH RE MB PST?" CLS8 ------------- DSPAP?MS07 7O7�� `=��} 51 107 02 , . m� WATER ------------------------------ 940554 NCGVIRE BROTHERS COBS?RVC�IO0/8UCR&R AR 7,895.O0 940751 OWASSO 'LUMBER CO S PPLTES 11.14 354.45 941032 BRAD SPARDM&0 ME7S� READER 941039 LOYD LEACH METER READER 9V 54.90 NN �� 941040 OSCAR MCL&UPIN RS&Dr?R SUIFPLISS 157 .0 5 85'O9 9410 42 KIMBALL ACE HARDWARE 941107 TYRONE DINKI8S METER READER 11O.25 941117 RAMSY TESTING LAB 941120 OSCAR MCL&URIR S�RvICES METER 8S&DEF 1010.00 348.30 941121 BRAD SPARDMAB METER READER 235.90 941122 TYRONE DINKINS METER READER 132.75 941133 NORLSY5 GREENHOUSE SDD/TRC2 RSE ME 1 ? 85.00 80.00 94��4� F ROBSR? C�RR, JR, RE IM8U -- 941254 CITY GARAGE P�R?5 69.41 ' p411 CD�S�R�C?I GARAGE, 18O.00 �� 741195 CITY 941193 CIT? OP TULSA 10/»3 USG 66,219.60 CITY OF OWA5SO ONASSO PUBLIC WORKS AUTHORITY 22/02/93 16:56:33 A/P CLAIMS REPORT A PA' PVR PA(-i£: 11 ___PO_#___ _________nEDDOR__________ ______DESCRIFTIOH AMOUNT -------------- ------------- 941216 OUl8 ?RIP CORp FUEL 4O6 22 941042 941223 SOUTHWESTERN BELL 7SLE. 10/93 0O0-P�SX�R 17 83 63`96 941224 SOUTHWESTERN BET L ?SLS. 10/93 PLSXAR GAS CBL DRIVG 941225 PSO 10/93 USE 26^48 ^ 67`23 941229 TREASURER PGITY CASH R2IMB FS?�� C&S8 33.28 DEPARTMENT 7D?A.11 ===} 76,518.88 WAS7EWli7S9 ___________________________ 941037 ADVANCED CF GMICAL GAS C8LORI0S 4O6 22 941042 KIMBALL ACE B&RDWIFC SU PP , IES 250^66 941O4u �D��BC�D CyGMTCM� GAS C8L ORIU: 406~22 941096 ADVANCED CHEMICAL GAS CBL DRIVG 506^22 94lO9r AUTOMATIC ENGINEERING PARTS ^ 159 OO 941115 CIBTAS CORP. UNIFORM R30T/CLS&N 336^20 941141 WAL-MART SUPPLIES ^ 37 74 941154 CITY GARAGE PARTS ^ 941l85 CITY GARAGE FIE � 635 46 ~ 9411B7 COLE SHARP ALL S U P P L I ES 198 99 941223 SO�TRW�S?SR0 BELL ?SLC. 10 /93 00 N -PL 21 41`65 17^59 941224 SOUTHWESTERN B2�� ?ELS. 10/93 P�SX�R 43^77 941225 PSO 10/93 U SS 5 495 ^35 941226 0 L A N A7VRAL S 1O/93 USE , ^ 941227 LDCC INC-AT�T 1O/93 �S� ^ 81 25 ,S4 DEPARTMENT TOTAL ------------- R'907,16 REFUSE COLLECTIONS ------------------------------ 941025 WASTE MA0AGGMGB7 OF [0L6 TIP FEES '741106 BPI 10/93 COMM REFUSE 941154 CITY GARAGE P ARTS 941,167 WILLIAMS REFUSE SOUIPMEN7 SUPP LIES 941185 CITY GARAGE FUEL 941-il9 OVt--T Cc DEPOT CARD PLAN FURNITURE DEPARTMENT TOTAL PSCYCCC CEB?S9 ------------------------------ 941O23_WASIG MANAGEMENT OF OBL& TIP FEES 942106 BFI 1O/93 COMM REFUSE 4,326.08 11,630.72 1r584.25 32,90 470.22 278.98 18,323.15 1O5,99 2,072.00 CI "1Y OF OWASSO OWAS' O PUBLIC. WOPHS AUTHORITY 12/0/93 16:56:3 A/P CLAIM`= REPORT APAPVR PAGE: PO 4 VENDOR DESCRIPTION AMOUNT ---- - - - - -- ------------------- - - - - -- ------------------ - - - - -- 941185 CITY GARAGE FUEL 39.10 941224 SOUTHWESTERN BELT. TELE. 10/93 PLEXAR 21.23 941225 PSO 10/93 USE 85.62 DEPARTMENT TOTAL = _ _ _ . 2,323.93 FUND TOTAL =___. 157,195.33 12 CIT'17 OF OWA�SSO OPWA CAPITAL IMPROVEMENT FUND 12 16-:5A:33 A/P CLAIM'F, REPORT AFAPVR PAGE Flo # VENDOR DESCRIPTION AMOU14T ---------- ------------------------- ------------------------- ------------- DEBT SERVICE ------------------------------ 940,--,'17 LIBERTY BAMF & TPU'ST OWK0 LOAN ?,101.54 ------------- DEPARTMEINT TOTAL ------------- FUND TOTAL �1711[11.54 i 1 1 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION AMOUNT TRANSFER FROM OPWA 5,125.00 TRANSFER FROM OPWA 3,842.50 TRANSFER FROM OPWA 22,916.66 31, 884.16 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/13/93 APPROVED: 12 -07 -93 Chairman Trustee Trustee I� J OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/27/93 DEPARTMENT AMOUNT i,. {.; { :..v,:: {y:.' ?::. wi?i.,• ..... v. v„ n.:. v. 4. wn,: w.,.:: w::. i:•: i{:::::., �f::'{: y�} .......................:::. Water ti4i}i i.'• ::;.,:.ktii,:4iii� }ivr:i:ii'6:4} iii :4i }iiiiiii'r':::::•i:•i.i��y1.:�t�'.' x::,' 4�}:'. 2,732.96 i,+¢•? Isisji :'ii:•,.:i;Sii'r�:`•:i} {`.i �x,.;.xv,•::}'iii:'.i4i „r: •::.:}::: •:..t•.w :.4Yi:.nvx:::nx.::.v t.:. is:. s:•:,.,. s: 4: 4:: iss:: t�:•.,: s'.?::; i' f' ,.: r' rs: �: �ti:: i:: ii`•;:: s•:.::•::' t�? i::::: Sii :::>:;;s::•::::ii::i:ir::i:::.. �jj�!2 }}: Refuse t' tr;;':,:•.?. i:;:•>•: .i ....:..... n4......v�.v?.;,v.,v::::: ::x:i::r4iiii4i:4:ivi�'A!.}:•: T•:ii APPROVED: 12 -07 -93 Chairman Trustee Trustee MIT' I TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY I FROM: STEVE COMPTON ASSISTANT CITY MANAGER ' SUBJECT: SUPPLEMENTAL APPROPRIATION TO WATER DEPARTMENT FY 1993 -94 BUDGET DATE: November 30, 1993 IBACKGROUND: In September of 1993 the Authority approved Change Order #1 to the industrial infrastructure ' project (Max Buchanan Project). The change order addressed the replacement of a 12" transite water main located under the new south Main Street with a 12" ductile iron pipe and was for the amount of $7895.00. Funding for the change order was approved from the OPWA reserve ' fund. It is now necessary to appropriate the previously approved supplemental funds to the Water Department's FY 1993 -94 budget in order to be able to pay the contractor for work that has been completed. A background memorandum from the Trustees original action on this ' matter has been attached to assist in your review of the circumstances surrounding this request. RECOMMENDATION: The staff recommends Trustee approval of a supplemental appropriation in the amount of $7895.00 to the Water Department budget. t ATTACHMENT: Memorandum to Council Dated September 2, 1993 NVA-1 D! 8 IT Di TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: STEVE COMPTON ASSISTANT CITY MANAGER ROHN MUNN ENGINEERING TECHNICIAN SUBJECT: CHANGE ORDER #1 TO McGUIRE BROTHERS CONSTRUCTION, INC CONTRACT FOR MAX BUCHANAN INFRASTRUCTURE PROJECT DATE: September 2, 1993 BACKGROUND: On August 3rd 1993, the City Council approved a contract with McGuire Brothers Construction, Inc. for the amount of $177,612.20 to construct water and wastewater main lines and extend streets into the City's municipal/industrial park area (Max Buchanan Project). A part of the project is a 600 feet southerly extension of Main Street before it turns east and becomes 5th Avenue. The new street will cross over our existing 12" transite water transmission line for a distance of approximately 300 feet. During the design phase of the project this crossing was evaluated by the design engineer and staff. After reviewing the soils reports, it appeared that the soil and bedding around the line would not have to be disturbed and since additional fill/cover would be needed to elevate the road there would be in excess of 8 feet of cover over this existing line. It was believed that this depth of cover and the fact that the line would not have to be disturbed would adequately serve to protect the line. During construction the contractor discovered that the soils in a large portion of the area in question were saturated (most likely caused by this area being flooded in early spring). This saturation caused the soil to "pump" making it impossible for them to prepare a proper sub -base without excavating down to and around the existing water line. Construction was stopped because of the danger to the line. It was determined that since it was now going to be necessary to disturb the soil around the existing transite pipe, its long term integrity could no longer be insured. Various alternative solutions were analyzed (rerouting, reinforcing, replacing etc.) and replacement with ductile iron pipe emerged as being the most efficient and cost effective solution. Negations were conducted with the contractor and a price of $7,895 was resolved as a reasonable cost for the replacement of the existing 12" transite pipe with 12" ductile iron pipe (see attached Change Order #1). The staff would propose that funding for this change order come from the OPWA reserve funds. RECOMMENDATION: The staff recommends Trustee approval of the requested Change Order #1 for the amount of $7,895 to replace 320 feet of 12" transite (asbestos) water line. T -M \Nky�. aNk0lx�ERS Mr., 8415 S. Regency Dr. • Tulsa, Oklahoma 74131 -3622 • Phone 224.2764 - 224.2789 August 31, 1993 City of Owasso 207 South Cedar Owasso, Oklahoma 74055 vAttention: Rohn Munn As per our meeting on the Owasso job site. listed below are the prices for replacins4 the 12" transite pipe with 12" Ductile Iron Pipe. 2 EA Bolted Omni Coupling $ 300.00 EA $ 600.00 ' 320` of 12" Ductile Iron Pipe $ 19.00 PF $ 6,080.00 135 CY Type A Ayg. Base $ 9.00 CY $ 1,215.00 ' sincerely, Tom McGuire Accepted BY: _� Date= ----------- $ 7,895.00 '