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Home My WebLink About1993.12.07_OPWA Agenda1 ' PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY 1 TYPE OF MEETING: Regular DATE: December 7, 1993 TIME: 7:00 p.m. PLACE: Council Chambers, Owasso Community Center Notice and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 p.m. on Friday, December 3, 1993. ' Marcia outwell, Coun 1 Clerk ' AGENDA 1. Call to Order 1 2. Flag Salute 3. Roll Call 1 1 1 1 1 4. Request Approval of the Minutes of November 16, 1993 Regular Meeting Attachment #4 5. Request Approval of Claims Attachment #5 Owasso Public Works Authority December 7, 1993 Page 2 6. Consideration and Appropriate Action Relating to a Supplemental Appropriation to the OPWA Fund Water Department 1993-94 Budget. Ms Bishop Mr Compton Attachment #6 7. 3 a The staff will recommend Trustee approval of a supplemental appropriation in the amount of $7895.00 to the Water Department budget. Report from OPWA Manager Report from OPWA Attorney Unfinished Business 10. New Business �1 Owasso Public Works Authority December 7, 1993 Page 3 ' 11. Adjournment OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, November 16, 1993 The Owasso Public Works Authority met in regular session on Tuesday, November 16, 1993 in the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 12, 1993. ITEM 1: CALL TO ORDER Chairman Randolph called the meeting to order at 7:00 p.m. II ITEM 2: FLAG SALUTE The flag salute was led by Recreation Center Director Jan Worley. ITEM 3: ROLL CALL PRESENT ' Bob Randolph, Chair John Phillips, Vice Chair Mary Lou Barnhouse, Trustee ' Rex Bowen, Trustee Charles Burris, Trustee STAFF Rodney J Ray, City Manager Ronald D Cates, Authority Attorney Marcia Boutwell, Recording Secretary 01 A quorum was declared present. ABSENT ITEM 4: REQUEST APPROVAL OF THE MINUTES OF NOVEMBER 2, 1993 REGULAR MEETING. John Phillips moved to approve the minutes as written, by reference hereto; seconded by Charles ' Burris. AYE: Phillips, Burris, Bowen, Barnhouse, Randolph NAY: None Motion carried 5-0. Owasso Public Works Authority November 16, 1993 ITEM 5: REQUEST APPROVAL OF THE CLAIMS John Phillips moved, seconded by Rex Bowen, to approve the following claims as submitted: (1) OPWA Fund $13,076.03; (2) OPWA Capital Improvement Fund $2,925.00; (3) Payroll $20,613.33. AYE: Phillips, Bowen, Barnhouse, Burris, Randolph NAY: None Motion carried 5-0. ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST BY A CUSTOMER FOR AN ADJUSTMENT TO THEIR CHARGES FOR WATER USAGE Mr Dick O'Connell, office manager for Lewis Travel Trailer, requested an adjustment to their water bill. He stated that their bill had been high because of leaks at abandoned mobile home sites. One meter covers both the Lewis Travel Trailer property and the mobile home park site. He said that steps were now being taken to cap off those lines not in use. City Manager Rodney Ray gave a brief history of this account, stating that an adjustment of $441.60 was made to the July bill, making the fourth time since 1987 that their bill had been adjusted. The company has made only a partial payment on their bill each month since July. At 6:00 p.m. on November 2, 1993, water service was terminated due to non-payment. At 6:15 p.m. on that same date payment in full was received and water service was restored at 7:20 p.m. Staff has met with Gary Burger, owner of Lewis Travel Trailer, and the owner of the mobile home park property, resulting in a effort to serve each property with separate meters. Mr Phillips asked Mr O'Connell what type of relief they were requesting. Mr O'Connell stated that the city should recover their costs and an adjustment made beyond those costs. Following further discussion of the problem, Chairman Randolph moved that the request for an adjustment to the water use charges be denied. Motion was seconded by Rex Bowen. AYE: Randolph, Bowen, Burris, Phillips, Barnhouse NAY: None Motion carried 5-0 and the request was denied. 2 Owasso Public Works Authority November 16, 1993 ' ITEM 9: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE FY 1992-93 INDEPENDENT AUDIT OF THE OWASSO PUBLIC WORKS ' AUTHORITY FUND. City Treasurer Sherry Bishop requested acceptance of the reports from the auditors for FY 1992- ' 93. Those three reports were transmitted to the Trustees for their review prior to the meeting. Mr Craig Leigner of the firm of Stanfield & O'Dell, auditors for the city and OPWA, was present to answer questions. With no questions forthcoming, Charles Burris moved that the ' Trustees accept the audit report and direct it to be filed as required by law. Motion seconded by Rex Bowen. AYE: Burris, Bowen, Barnhouse, Phillips, Randolph NAY: None ' Motion carried 5-0. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO ' RESOLUTION #93-05 A RESOLUTION ESTABLISHING WATER RATES WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO. On March 2, 1993, OPWA Trustees approved a concept for the purchase of one and one-half IP sections of "protected service area" from the Rogers County Rural Water District #3. On that same date, the OPWA entered into a contract with the district. Resolution #93-05 provides the proper legal authority to establish water rates as agreed to in the concept. Chairman Randolph moved, seconded by Charles Burris, to approve Resolution #93-05. AYE: Randolph, Burris, Bowen, Barnhouse NAY: Phillips Motion carried 4-1. 1 1 3 Owasso Public Works Authority November 16, 1993 ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF A CONTRACT BETWEEN THE OWASSO PUBLIC WORKS AUTHORITY AND DELOITTE & TOUCHE FOR THE PURPOSE OF CALCULATING AND REPORTING ARBITRAGE LIABILITY FOR THE PERIOD NOVEMBER 1 1988 THROUGH OCTOBER 31, 1993 In connection with the issuance of the 1988 OPWA Revenue Bonds, the Trustees certified that requirements of the IRS code of 1986 would be met. Ms Bishop stated that the tax code requires that excess interest earned must be rebated to the United States Treasury. A calculation of that amount must be made annually on November 1 and any rebate due the federal government must be reported and paid at least once every five years. The firm of Deloitte & Touche performed the computations last year and staff is requesting that they again be retained to perform the arbitrage calculations and report the same. Charles Burris moved, seconded by John Phillips, to approve a contract in the amount of $2500 with the firm of Deloitte & Touche to provide bond rebate computation services for the 1988 Series Revenue Bonds for the period of November 22, 1988 through November 1, 1993. AYE: Burris, Phillips, Bowen, Bamhouse, Randolph NAY: None Motion carried 5-0. ITEM 10: REPORT FROM OPWA MANAGER No report. ITEM 11: REPORT FROM OPWA ATTORNEY No report. ITEM 12: UNFINISHED BUSINESS None ITEM 13: NEW BUSINESS Mayor Randolph introduced members of the Leadership Owasso class. The class subject for the evening was on municipal government, and several elected officials and city staff made presentations to the class prior to the Council meeting. 4 Owasso Public Works Authority ITEM 14: ADJOURNMENT Charles Burris moved, seconded by John Phillips to adjourn. AYE: Burris, Phillips, Barnhouse, Bowen, Randolph NAY: None Motion carried 5-0 and the meeting was adjourned at 7:42 p.m. Marcia Boutwell, Recording Secretary 5 November 16, 1993 Bob Randolph, Chairperson CITY OF O,xASSO OWA'_;'?Ct PUBLTr. WORKS AUTHORiT`i' A!P CLA M;: REPORT APAPVR PAGE : i 0 p t it VENDOR DESCRIPTION ----------------- AMOUNT I' ---------- ------------------------- * NO DEPARTMENT PIASTER FOUND * ------------------------------ ' 9 f COMM r--10 �4irti. � OI,LAH!?PdA TAB s-• M��'�..�PI SATES GPA3S BAGS LE TA,!. --------15•19 DEPARTMENT TOTAL =__=:` 15.1r? OiPLIA ADMINISTRATION ' ------- -------------- 940117 CPS BU`INESS, L =ENSE FrES 217.00 ^4i1 G WESTERNB[TB "- 11i1fi�Si?:= , 11. IPIt'-_ F_,__` i r_''iER MAlPiT A �{.3.4CS ' 94fl, =., LIBEPT`? TULSA _ VENUE LB P1D'_, 49,786.00 17•y", 940751 014ASSO LUMBER CO _-r'FLIE'� 941035 SECURITY 6-1 ROSE, IMC. - =—" A,,= ' 941 067 SUBURBAN OFFICE SUPPLY = -PIP LIE-: V` = IA`' 27'44 S•6 941105 OFFICE DEPOT CARD PLAN T' . =41119 EMPIRE PLUMBING SUPPLY It ; -?FPIlES _ ,�`93 - 941134 CELLULAR OAIE-TUL'EA 'SIGIN- O:ELLUT AF PI't;i-tE -T_Pj 199.00 155.Ot? 941.160 GARRETT 941224 SOUTHWESTERN BELL :`ELE. '' i' 93 PLEXA 4L2.43 94 j'2A 'OKL-A NATURAL GAS 10 /9 USE 5y , 0 1 941227 LDCC INC—ATh•T 1i- USE C SH 8,97 i22.24 941229 TREASURER PET AT"! CASH RE MB PET;T" DEPARTPSEPIT "'OCTAL ' WATER ------------------------------ 940554 MCGUIPE BROTHERS CCJ11STRUt=TIOP11"BUCHARAN ?,$`+5•C1Q 9407.91 OWASSOt LUMBER CO SUPG L I E_ 11.14 3.54.45 941039— BRAD SPAFEMAN METED READER 941039 LOYD LEACH METER READER 54.90 941040 OS AR MCLAUPTN PETER FEA-1. 'SDIJIFPLIE~ 147 .n` 8.5.09 941042 KIMBAL•L ACE HARDWARE 941107 TYRONE DINKINS METER READER. 1 i ' 941117 RAMEY TESTING LAB 9411.20 [t'=CAR Mt L•AUPIN C:L"` ICES METER READER' 1010.00 348.30 041121 BRAD SPARKMAN METER READER. 135.190 * 94i1'�'� TiRONE DIPiKI�IS METER READER 132.75 941103 P'TORLEYS GREENHOUSE SO=t TREE PS) EPitE1.1T 85.00 80.06 94114.4 F ROBERT CAPP, '1P. REIMBU 941154 CITY GARAGE PARTS 69.41 941.1,gt }; t=:ONSTR[Tr?IO'�S IPIt_ WhTIEP LINE PEFAi? 1$zt,(lit =411rV3 r1T7 OP m t _ -. Tt_E __ 219.60 1 CITY OF OWASSO OIWA'-;=,,O PUBLIC WORTS AUTHORITY 12/02: 9'3 16.56:3-3 ti P.r�F �=L�I!t5 REPORT APA' F'Vi?: FAME: 11 PO # VENDOR D£'=CFIF'TIo"t? Ah(OtlfiT ------------------------------------------ 94121r'. OUIK TT?IP CORP FUEL 941223 SOUTHWESTERN BELL TELE. 10; 9 3 NON-FLEXAR 17.81 ;; 7, 9 941224 SOUTHWESTERNI BELL TELE. 10i93 PLE?:AR 941225 PSO ,Q 10:. 3 USE t1 c`•.4E 6?,23 741229 TREASURER PETTY CASH REIMB F'ETT`< C A'=:H 3.S , �� g DEPARTMENT TOTAL =-__. 76,518,8C; WASTEWATER ------------------------------ 94103' ADVANCED CHEMT C'AL GA:3 C:HL0FIN 40A.22 941042 KIMBALL ACE HARDW.IIF:E S,U'FPIT, IES 2150.66 r '.41,�44 _� rL AD AN D CHE;R'!TAL GA_. CHLo?'Ir?E. � 406.22 941096 ADVANCED CHEMICAL GA- CHLOF ,s OR 5f�i.{,` 9410 — ENGINEERING FARTS; 15'� 94111r CINTAS CORP. UNIFORM FEr?T/C:LEAN .00 33E•.20 944141 WAL.-MART SUPPLIES 377 941154 CITY GARAGE PARTS 941185 CITY GARAGE , FUEL -, 1 941187 COLE SHARP ALL SUPPLIE.: 199 8C, gP 941223 SOUTHWESTERN BELL TELE. 101/9 3' NOr?-F'LE:=:%R 41.65 941224 SOUTHWESTERN nZELL TELE. 109P� E�"p L XpR (; 377 941225 FSo 10/93 USE F, 5 4,5 _25 941226 0 Y L A NATURAL A_ 1 C :` 3 E US 8: 7412'-? LDCC !NC-AT`>T 10 �'_ USE rI` .24 ENT TOTAL OTAL -___� IyEPAFTrfi t ------------- 0 - -,'{'^• h REFUSE COLLECTIONS ------------------------------ 941025 WASTE MAMAGEMEET OF OKLA TIP FEE: 941106 BFI 10/9.3 COMM REFUSE 9411154 CITY GARAGE FARTS 941167 WILLIAMS REFUSE EkOUIPMENT :SUPPL?ES. 94118CITY {-ARAGE FUEL 941219 OFFICE DEPOT CART; PLAIT FURNITURE DEPARTMENT TOTAL PEC`: CLE CEMTEF ------------------------------ 941OZ`_ WASTE MANAGEMENT OF OKLA TIP FEES 941106 BFI i f o s :. Cl. REFUSE 4,32 .08 11, 630.72, a 5 84 25 32.r 47;,. 2 !'_.Q 18 32-..1= 105.4 : f 072. 00 CITY OF OWASSO OWAS'SO PUBLIC. WOPHS AUTHORITY 12/02/93 16:56:3 A/P CLAIM`= REPORT APAPVR PAGE: PO 4 VENDOR DESCRIPTION AMOUNT ------------------------------------------------------------ ------------- 941185 CITY GARAGE FUEL 39.10 941224 SOUTHWESTERN BELT. TELE. 10/93 PLEXAR 21.23 941225 PSO 10/93 USE 85.62 ------------- DEPARTMENT TOTAL = _ _ _ . 2,323.93 FUND TOTAL =___. ------------- 157,195..33 12 CIT`t' OF OWA'3SSO OPWA CAPITAL IMPROVEMENT FUND 12•�� 1:5A;33 A!F' ±_LAIMF, REPORT AF'APVR PAGE VENDOR DESCRIPTION AMOU14T ------------------------------------------------------------------------- DEBT SERVICE ------------------------------ 940-1" LIBERT`i BAMF & TPU'ST OWK0 LOAN ??, 1U1.54 ---- DEPARTMENT TOTAL FUND TOTAL = _ _ _ .----=1? 1 1 i;1 .54 i? i 1 1 VENDOR TRANSFERS CITY GARAGE WORKERS' COMP SELF -INS GENERAL FUND TRANSFERS TOTAL CITY OF OWASSO OPWA A/P TRANSFER REPORT DESCRIPTION AMOUNT TRANSFER FROM OPWA 5,125.00 TRANSFER FROM OPWA 3,842.50 TRANSFER FROM OPWA 22,916.66 31,884.16 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/13/93 APPROVED: 12-07-93 Chairman Trustee Trustee J OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING DATE 11/27/93 DEPARTMENT AMOUNT . {y:.'?::. wi?i.,• .....v.v„n.:.v.4.wn,:w.,.::w::.i:•:i{:::::., y�} .......................:::.ti4i}ii.'•�f::'{:::;.,:.ktii,:4iii�}ivr:isii'6:4}iii:4i}iiiiiii'r':::::•i:•i.i��y1.:�t�'.' Water x::,'4�}:'.i,+¢•?Isisji:'ii:•,.:i;Sii'r�:`•:i}{`.i 2,732.96 �x,.;.xv,•::}'iii:'.i4i „r: •::.:}::: •:..t•.w :.4Yi:.nvx:::nx.::.v t.:.is:.s:•:,.,.s:4:4::iss::t�:•.,:s'.?::;i't'tr;;':,:•.?.f',.:r'rs:�:�t,::i::ii`•;::i:;:•>•:s•:.::•::'t�?i:::::Sii:::>:;;s::•::::ii::i:ir::i:::.. �jj�!2}}: Refuse .i ....:..... n4......v�.v?.;,v.,v::::: ::x:i::r4iiii4i:4:ivi�'A!.}:•: T•:ii •:::.::<i:•ss:i„4s .,..v,�fu...,xL: \...., ? �Y�i:�<k.i�;�}}: .. APPROVED: 12-07-93 Chairman Trustee Trustee I TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY I FROM: STEVE COMPTON ASSISTANT CITY MANAGER ' SUBJECT: SUPPLEMENTAL APPROPRIATION TO WATER DEPARTMENT FY 1993-94 BUDGET DATE: November 30, 1993 IBACKGROUND: In September of 1993 the Authority approved Change Order #1 to the industrial infrastructure ' project (Max Buchanan Project). The change order addressed the replacement of a 12" transite water main located under the new south Main Street with a 12" ductile iron pipe and was for the amount of $7895.00. Funding for the change order was approved from the OPWA reserve ' fund. It is now necessary to appropriate the previously approved supplemental funds to the Water Department's FY 1993-94 budget in order to be able to pay the contractor for work that has been completed. A background memorandum from the Trustees original action on this ' matter has been attached to assist in your review of the circumstances surrounding this request. RECOMMENDATION: The staff recommends Trustee approval of a supplemental appropriation in the amount of $7895.00 to the Water Department budget. tATTACHMENT: Memorandum to Council Dated September 2, 1993 NVA-1 D! 8 IT Di TO: CHAIRMAN AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: STEVE COMPTON ASSISTANT CITY MANAGER ROHN MUNN ENGINEERING TECHNICIAN SUBJECT: CHANGE ORDER #1 TO McGUIRE BROTHERS CONSTRUCTION, INC CONTRACT FOR MAX BUCHANAN INFRASTRUCTURE PROJECT DATE: September 2, 1993 BACKGROUND: On August 3rd 1993, the City Council approved a contract with McGuire Brothers Construction, Inc. for the amount of $177, 612.20 to construct water and wastewater main lines and extend streets into the City's municipal/industrial park area (Max Buchanan Project). A part of the project is a 600 feet southerly extension of Main Street before it turns east and becomes 5th Avenue. The new street will cross over our existing 12" transite water transmission line for a distance of approximately 300 feet. During the design phase of the project this crossing was evaluated by the design engineer and staff. After reviewing the soils reports, it appeared that the soil and bedding around the line would not have to be disturbed and since additional fill/cover would be needed to elevate the road there would be in excess of 8 feet of cover over this existing line. It was believed that this depth of cover and the fact that the line would not have to be disturbed would adequately serve to protect the line. During construction the contractor discovered that the soils in a large portion of the area in question were saturated (most likely caused by this area being flooded in early spring). This saturation caused the soil to "pump" making it impossible for them to prepare a proper sub -base without excavating down to and around the existing water line. Construction was stopped because of the danger to the line. It was determined that since it was now going to be necessary to disturb the soil around the existing transite pipe, its long term integrity could no longer be insured. Various alternative solutions were analyzed (rerouting, reinforcing, replacing etc.) and replacement with ductile iron pipe emerged as being the most efficient and cost effective solution. Negations were conducted with the contractor and a price of $7, 895 was resolved as a reasonable cost for the replacement of the existing 12" transite pipe with 12" ductile iron pipe (see attached Change Order #1). The staff would propose that funding for this change order come from the OPWA reserve funds. RECOMMENDATION: The staff recommends Trustee approval of the requested Change Order #1 for the amount of $7,895 to replace 320 feet of 12" transite (asbestos) water line. T-M\Nky�. aNk0lx�ERS Mr., 8415 S. Regency Dr. • Tulsa, Oklahoma 74131-3622 • Phone 224.2764-224.2789 August 31, 1993 City of Owasso 207 South Cedar Owasso, Oklahoma 74055 vAttention: Rohn Munn As per our meeting on the Owasso job site. listed below are the prices for replacins4 the 12" transite pipe with 12" Ductile Iron Pipe. 2 EA Bolted Omni Coupling $ 300.00 EA $ 600.00 ' 320` of 12" Ductile Iron Pipe $ 19.00 PF $ 6,080.00 135 CY Type A Ayg. Base $ 9.00 CY $ 1,21.5.00 ' $ 7,895.00 ' sincerely,� Tom McGuire Accepted BY: _� Date'