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Home My WebLink About2009.03.03_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: .Regular DATE: March 3, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old. Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, February 27, 2009. VD AA Irtzit/ Juliann M. Stevens, Deputy City Clerk AGENDA Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non- debatable. A. Approval of the Minutes of the February 17, 2009 Regular Meeting. .Attachment 93 -A B. Approval of Claims. Attachment #3 -13 Owasso Public Works Authority March 3, 2009 Page 2 PUBLIC HEARING 4. 'The Owasso Public Works Authority will conduct a public hearing for the purpose of receiving citizen comments and input relating to the Environmental Information Document associated with the E. 76th Street Sanitary Sewer Interceptor. Mr. Stevens Attachment # 4 A public hearing will be held for the purpose of receiving comments and citizen input regarding the Environmental Information Document as prepared for the E. 761h Street Sanitary Sewer Interceptor. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. : \�sn,4��sa)Y14',�' iii4'nzir' dor OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, February 17, 2009 The Owasso Public Works Authority met in regular session on Tuesday, February 17, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, February 13, 2009. ITEM 1. CALL TO ORDER Chainnan Cataudella called the meeting to order at 7:20 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sin", Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the February 3, 2009 Regular Meeting. .B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Mr. Bonebrake moved, seconded by Mr. Guevara, to approve the OPWA Consent Agenda with claims totaling $75,51.8.84. The payroll payment report for pay period ending 1/31/09 was included for review. YEA: Bonebrake, Cataudella, Gall, Guevara NAY: None Motion carried 4 -0. Owasso Public Works Authority February 17, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF RESOLUTION NO. 2009 -01, AUTHORIZING THE CONVERSION OF THE AUTHORITY'S SERIES 1999B PROMISSORY NOTE TO OKLAHOMA WATER RESOURCES BOARD (THE "1999B NOTE ") FROM A VARIABLE INTEREST RATE TO A FIXED INTEREST RATE; AUTHORIZING THE CONVERSION OF THE AUTHORITY'S SERIES 2001B PROMISSORY NOTE TO OKLAHOMA WATER RESOURCES BOARD (THE "2001B NOTE ") FROM A VARIABLE INTEREST RATE TO A FIXED INTEREST RATE; AUTHORIZING THE CONVERSION OF THE AUTHORITY'S SERIES 2001C PROMISSORY NOTE TO OKLAHOMA WATER RESOURCES BOARD (THE "2001C NOTE) FROM A VARIABLE INTEREST RATE TO A FIXED INTEREST RATE; AUTHORIZING THE AMENDMENT OF THE 1999B NOTE, THE 2001:B NOTE AND THE 2001C NOTE AND OTHER RELATED DOCUMENTS IN CONNECTION WITH THE REFERENCED CONVERSION OF INTEREST RATE; AUTHORIZING THE DISBURSEMENT OF PROCEEDS OF THE 1999B NOTE, THE 2001B NOTE, AND THE 2001C NOTE AND /OR FUNDS OF THE AUTHORITY FOR COSTS IN CONNECTION WITH THE REFERENCED CONVERSION OF INTEREST RATE; APPROVING AND AUTHORIZING EXECUTION OF :PROFESSIONAL SERVICES AGREEMENTS; AND CONTAINING OTHER PROVISIONS RELATING THERETO Ms. Bishop presented the item, recommending Trustee approval of OPWA Resolution No. 2009- 01 authorizing the conversion of the Promissory Notes to the OWRB from a variable interest rate to a fixed interest rate; and other related provisions relating thereto. Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of Resolution No. 2009- 01, as recommended. YEA: Bonebrake, Cataudella, Gall, Guevara NAY: None Motion carried 4 -0. ITEM 5. REPORT FROM OPWA MANAGER No report ITEM 5. REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 6. NEW BUSINESS None ITEM 7. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara NAY: None Motion carried 4-0 and the meeting was adjourned at 7:22 p.m. Pat Fry, Minute Clerk February] 7, 2009 Stephen Cataudella, Chairman Claims List 03/03109 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION OFFICE DEPOT INC OFFICE SUPPLIES 26.10 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.25 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 306.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.95 TERMINIX PEST CONTROL 59.00 XEROX CORPORATION BILLABLE BLACK AND COLOR 792.19 AT &T LONG DISTANCE LONG DISTANCE SERVICE 2368 JPMORGAN CHASE BANK GELLCO -BOOTS 130.49 JPMORGAN CHASE BANK LOWES - MATERIAL 144.80 JPMORGAN CHASE BANK HOUSE OF VACUUM -BAGS 19.99 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 8.40 AEPIPSO ELECTRIC USE 1,567.20 JPMORGAN CHASE BANK 6. LOWES -FLAG POLE ROPE 26.66 TOTAL OPWA ADMINISTRATION 3,173.61 UTILITY BILLING NOLAN RAY LANE METER READER 257.85 MARK MEYER METER READER 208.80 TYRONE EUGENE DINKINS METER READER 211.05 DAVID R. OUNGHOUSE METER READER 381.60 KATHLEEN A BALSIGER METER READER 143.55 MARK MEYER METER READER 375.30 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,129.22 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,216.88 TOTAL UTILITY BILLING 4,924.25 WATER UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.51 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 15.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.29 JPMORGAN CHASE BANK LOWES- EXTENSION CORD 45.78 JPMORGAN CHASE BANK LOWES-HEATERTTANK 198.02 JPMORGAN CHASE BANK BUMPER TO BUMPER - SOCKET 56.58 JPMORGAN CHASE BANK WATER PROD- SUPPLIES 226.65 JPMORGAN CHASE BANK WATER PROD -METER SETS 1,486.50 USA MOBILITY WIRELESS, INC PAGER USE 93.43 CITY GARAGE CITY GARAGE PARTS - JAN 2 2,315.74 JPMORGAN CHASE BANK LOWES -SPARE KEYS 2.94 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 50.00 JPMORGAN CHASE BANK CITY OF TULSA -WATER PURCH 90,000.00 JPMORGAN CHASE BANK CITY OF TULSA -WATER PURCH 70,899.05 AEPIPSO ELECTRIC USE 581.03 CITY GARAGE CITY GARAGE LABOR CHGS - 83133 TOTAL WATER 166,995.15 Page 1 Claims List 03/03/09 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT CITY GARAGE CITY GARAGE LABOR CHGS - 250.00 AEP /PSO ELECTRIC USE 21,058.57 W.W. GRAINGER, INC. DBA GRAINGER OIL DIPSTICK 11.43 LIVINGSTON MICROGRAPHICS, LLC ULTRAVIIOLET GERM LAMP 7,779.76 JPMORGAN CHASE BANK KUM & GO -ICE 4.99 CITY GARAGE CITY GARAGE PARTS - JAN 2 36.76 USA MOBILITY WIRELESS, INC PAGER USE 23 -10 AT &T LONG DISTANCE LONG DISTANCE SERVICE 4.33 HACH COMPANY PHOTOCELL ASSY, 1720D REP 274.00 NCL OF WISCONSIN, INC. NORTH CENTRA WASTEWATER SUPPLIES 429.87 W.W. GRAINGER, INC. DBA GRAINGER GASKET PART KIT 16.05 HACH COMPANY TENSETTE PIPET, PIPET TIP 277.14 SPRINT SPRINT CARDS 14147 UNIFIRST HOLDINGS LP UNIFORM RENTAL 75.16 ASHLAND INC & CONSOLIDATED SUBS CHEMICALS 692.04 OFFICE DEPOT INC OFFICE SUPPLIES 12.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 62.94 TOTAL WASTEWATER TREATMENT 31,152.51 WASTEWATER COLLECTION! UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 507.40 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 111.15 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 214.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 AEP /PSO ELECTRIC USE 4,127.57 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 347.27 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.70 JPMORGAN CHASE BANK RADIOSHACK -KC INVERTOR 68.98 JPMORGAN CHASE BANK AMERIFLEX HOSE- CLAIMS 74.65 JPMORGAN CHASE BANK LOWES- RADIATOR HEATER 27.74 JPMORGAN CHASE BANK WATER PROD -PAINT & FLAGS 291.48 JPMORGAN CHASE BANK LOWES -TOOL BOX 140.00 USA MOBILITY WIRELESS, INC PAGER USE 53.90 CITY GARAGE CITY GARAGE PARTS - JAN 2 2,692.46 CITY GARAGE CITY GARAGE LABOR CHGS - 625.00 JPMORGAN CHASE BANK JOHNSTONE -STR CAPACITOR 9.46 TOTAL WASTEWATER COLLECTIONS 9,396.88 OPWA E 76TH ST N SANITAR` GREELEY & HANSEN, LLC LBX 619776 ENG SVCS - E 76 ST N SANI 51,645 48 TOTAL OPWA E 76TH ST N SANITARY 51,645.48'' REFUSE COLLECTIONS CITY GARAGE CITY GARAGE LABOR CHGS - 3,333.33 ALSUMA TRUCK & FOUIP REPAIR PARTS & MAINTENANCE 979.91, CITY GARAGE CITY GARAGE PARTS - JAN 2 456.38'. Page 2 Claims List 03/03/09 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... USA MOBILITY WIRELESS. INC PAGER USE 53.90 XEROX CORPORATION BILLABLE BLACK AND COLOR 300.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 NATIONAL POWER WASH, INC REFUSE VEHICLE WASHING 160.00 JPMORGAN CHASE BANK WASTE MGMT - REFUSE TPING 5,002.74 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 FRONTIER INTERNATIONAL TRUCKS, INC PARTS 902.61 ALSUMA TRUCK & EQUIP REPAIR FLOOR PATCH 74.20 ALSUMA TRUCK & EQUIP REPAIR PARTS & MAINTENANCE 59.86 TOTAL REFUSE COLLECTIONS 11,426.23 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 AEP /PSO ELECTRIC USE 94.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 969.38 JPMORGAN CHASE BANK WASTE MGMT - RECYCLE R/O 2,022.15 CITY GARAGE CITY GARAGE LABOR CHGS - 41.66 TOTAL RECYCLE CENTER 3,154.54 OPWA DEBT SERVICE OKLAHOMA WATER RESOURCES BOARD ORF- 03- 0005 -DW 128.957.07 THE BANK OF NEW YORK TRUST CO 618733/ 06 NOTE 36,140.83 THE BANK OF NEW YORK TRUST CO 6187131FAP01 0003-L/01 C 5,221.37 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -U04 21,722.63 THE BANK OF NEW YORK TRUST CO 618721/FAP92107- LB193B 3,917.05 THE BANK OF NEW YORK TRUST CO 61871 0/ORF01 002-L/01 B 9,098.10 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -L /02B 10,144.34 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -L/99B 2,947.07 THE BANK OF NEW YORK TRUST CO NOTE 07 1,000.00 TOTAL OPWA DEBT SERVICE 219,148.46 FUND GRAND TOTAL 501,017.11 OPWA STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/ 07 NOTE 138,049.33 RCB TRUST SERVICES SERIES 2004 NOTE 134,387.88 RCB TRUST SERVICES SERIES 2005 NOTE 136.344.43 RCB TRUST SERVICES SERIES 2008 NOTE 44.798.22 TOTAL OPWA STF DEBT SERVICE 453,579.86. FUND GRAND TOTAL 453,579.83 OPWA ST SUB - DEBT SERV SF MARKETPLACE INVESTORS LTD ATT DEVELOPMENT AGREEMENT 108,281.51 TOTAL OPWA ST SUB - DEBT SERV 108,281.51 i Page 3 Claims List 03/03/09 Budget Unit Title I Vendor Name Payable Description Payment Amouni FUND GRAND TOTAL 108,281.51 OPWA GRAND TOTAL $11062,878.48 Page 4 OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02/14109 Payroll Expenses Total Expenses 13,085.57 4,816.00 10,235.95 11,230.52 6,394.02 9,675.56 953.78 18,005.18 7,063.27 15,602.32 17,554.17 10,478.29 14,268.94 1,623.94 FUND TOTAL 56,391.40 84,596.11 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTFIORITY FROM: ROGER STEVENS PUBLIC WORK DIRECTOR SUBJECT: ENVIRONMENTAL INFORMATION DOCUMENT EAST 76 STREET NORTH SANITARY SEWER INTERCEPTOR DATE: February 24, 2009 BACKGROUND: In October 2007, the OPWA Trustees approved Resolution No. 2007 -09, authorizing an application for financing with the Oklahoma Water Resources Board (OWRB) to obtain funds for the construction of the E. 76th Street North Sanitary Sewer Interceptor, Wastewater Treatment Plant expansion, and upgrades to the N. 117th East Avenue Pump Station. In August of 2008, Trustees approved an engineering services agreement with Greeley and Hanson for the design of the E. 76th Street North Sanitary Sewer Interceptor in the amount of $358,000. The proposed 761h Street Interceptor would be a gravity sewer line extending east from a connection to the Elm Creek Interceptor (west of the 76th Street North/145`h East Avenue intersection) a distance of 5.5 miles to approximately 193rd East Avenue. In January of 2009, the Owasso City Council approved Ordinance No. 935, establishing the E. 76th Street North Sanitary Sewer Interceptor Assessment Area and establishing a mandatory per - acre fee for connecting to the interceptor, such per acre fee to be set by a resolution of the Owasso Public Works Authority upon completion of the construction project. In all, some 4,708 gross acres are within the drainage basin; 3,136 net acres are available for development and 707 net acres previously developed would have access to the proposed sanitary sewer interceptor. The construction cost is estimated to be $5,500,000 which includes the 10% contingency allowance required by the OWRB. The estimated cost for legal, administrative, and right of way acquisition is estimated to be $467,000; for a total project cost of $6,325,000. PUBLIC HEARING REQUIREMENT: The project will be funded by the OWRB Clean Water State Revolving Fund. As required by OWRB, an .Environmental Information Document has been prepared by our consultants (Greely and Hansen) to summarize the potential environmental impact which may be caused by the construction of improvements. The planning document (elated February 2009) is currently under revieN\ by OWRB representatives. It is anticipated the re-\.�iew process will be complete by April '1009' Environmental Information Document Bast 76 Street North Sanitary Sewer Interceptor Page 2 of 2 In compliance with OWRB requirements, a public hearing must be held in order to receive citizen comments regarding the Environmental Information Document, to include any alternative projects evaluated, environmental impact, and financing of the project. A Notice of Public Hearing (see attachment B) was published in the Owasso Reporter on January 27, 2009. A copy of the Engineering Report and Environmental Information Document has been on file since the notice of public hearing and available for public inspection. at the City of Owasso Public Works Department, 301 West 2nd Avenue, Owasso, Oklahoma. ATTACHMENTS: A. East 76 Street North. Sanitary Sewer Interceptor Map B. Affidavit of Publication -- Owasso Reporter GREELEYANo HANSEN EAST 76TH STREET NORTH SANITARY SEWER INTERCEPTOR PUBLISHER'S AFFIDAVIT C.'WSRF PROJECT NO. UNASSIGNED PUB1..ICATION DATE(S) 01/?7l09 CAST: NUMBER: CWSRF PROJECT NO. UNAS- SIGNED XD NUMBER: 00074196 LEGAL NOTICE TATE OF OKLAHOMA COUNTY OF Tulsa I SS of lawful age, being duly sworn, am a legal representative of ')wasso Reporter of Owasso, Oklahoma, a weekly newspaper )f general circulation in Tulsa, Oklahoma, a newspaper quali- 'ied to publish legal notices, advertisements and publications as )rovided in Section 106 of Title 25, Oklahoma Statutes 1971 ►nd 1982 as amended, and thereafter, and complies with all )ther requirements of the laws of Oklahoma with reference to legal publications. That said notice, a true copy of which is attached hereto was published in the regular edition of said newspaper during the period and time of publication and not in a supplement, on the ABOVE LISTED DATE(S) Representative Signature subscribed to and sworn to me this 28th day of January, 2009. Notary Public..f k ,- i' NCY CAROL MOORE lily Commission number: 06011684 My commission expires: December 8, 2010 :ustomer #: 00 {)00779 -ustomer: CITY OF OWASSO Publisher's Fee: 40.00 NANCY CAROL MOORE ' 'dtiVY PJbiic • Std of okkitom ummotn # 60 1684 (a) Pro- � 74156 Published in the Owasso Reporter, Owasso, Tulsa County: Oklahoma, January 27, 2008. NOTICE OF PUBLIC H(:ARING CITY OF OWASSO PUBLIC WORKS AUTHORITY CWSRF PROJECT NO -f?.4 n%L The City of Owasso Public Works Authority will hold a public hearing at §SLt'�A �p Jylamh 2Q{)8, at the City Council Chambers, 105 North Birch, Owasso, Oklahoma, The purpose of the hearing is to discuss the project need, alternative evaluated. erwironmental impacts and financing The proposed project ,E 76th St. N, Sanitary Sewer Interceptor) is identified in the Engineering Report and Environmental Information Document and includes 5.5 miles of sanitary sewer and connection to the existing Elm Creek Interceptor. The Engineering Report and Environmental Information Document is on file and available for public inspection at the City of Owasso Public Works Department. 301 West 2nd Avenue, Owasso, Oklahoma. The public is invited to attend. Sherry Bishop Authority Secretary CEP ;