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HomeMy WebLinkAbout2009.03.24_OPWA Agenda_AddendumPUBLIC NOTICE OF AN ADDENDUM TO THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY The Owasso Public Works Authority will meet in regular session on Tuesday, March 24, 2009 at 6:30 PM at Old Central, 109 N. Birch, Owasso, Oklahoma. Notice of addendum filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 PM on Monday, March 23, 2009. k� Ail Jul ann M. Stevens, Deputy City Clerk ADDENDUM The following is submitted as an addendum to the Owasso Public Works Authority agenda filed on Friday, March 20, 2009. Items numbered 1 -2 shall remain the same. Items numbered 3 -11 shall become Items numbered 4 -12 and a new Item number 3 is listed as follows: 3. Consideration and appropriate action relating to the election of Vice - Chairman. Trustee Jon Sinex The Vice Chairman of the OPWA has resigned the position of Vice - Chairman, therefore election of a Vice - Chairman is necessary. PUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: March 24, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, March 6, 2009 and the agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, March 20, 2009. Aff2v af 44uk 4 Sherry Bish , City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the March 3, 2009 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -13 C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Attachment # 3 -C 0 \MANAGERIAUAgendas \GPWA \2009 \0324.doc Owasso Public Works Authority March 24, 2009 Page 2 4. Consideration and appropriate action relating to a request for Trustee award of a bid for the purchase of a new dump truck. Mr. Blundell Attachment # 4 Staff recommends Trustee award the bid for the purchase of a new Dual Tandem Axle Dump Truck to Frontier International of Tulsa, Oklahoma in the amount of $107,403. 5. Consideration and appropriate action relating to a request for Trustee award of a bid for the purchase of two (2) new fully automated refuse collection vehicles. Mr. Doyle Attachment # 5 Staff will recommend Trustees award a bid for the purchase of two automated refuse collection vehicles to Crane Carrier Company of Tulsa, Oklahoma in the amount of $476,412. 6. Consideration and appropriate action relating to a request for Council approval of Resolution No. 2009 -02, a Resolution agreeing to file an application with the Oklahoma Water Resources Board (the "OWRB ") for financial assistance through the OWRB State Revolving Fund Program, with the loan proceeds being for the purpose of financing stormwater system improvements and related improvements serving the City of Owasso, Oklahoma; and containing other provisions related thereto. Ms. Bishop Attachment # 6 Staff will recommend Council approval of Resolution No. 2009 -02 authorizing an application with the OWRB for financial assistance for the Garnett Regional Detention project. 7. Consideration and appropriate action relating to a request for Trustee adoption of Policy No. 2009 -01, a policy regarding the removal of items from a meeting agenda. Ms. Lombardi Attachment # 7 U \I\\AGERIALAAgend�s,OPWA"000 O;l4.doc Owasso Public Works Authority March 24, 2009 Page 3 Staff will recommend Trustee adoption of Policy No. 2009 -01 governing the process to be used by Authority members, staff, and citizens for the removal of items from an Owasso Public Works Authority meeting agenda. S. Report from OPWA Manager. 9. Report from OPWA Attorney. 10. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 11. Adjournment. OAMANAG E R I A L \A evndas \OP WA \2009 \0324. doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 3, 2009 The Owasso Public Works Authority met in regular session on Tuesday, March 3, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, February 27, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:50 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman D.J. Gall, Vice Chair Doug Bonebrake, Trustee Wayne Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the February 17, 2009 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the OPWA Consent Agenda with claims totaling $1,062,878.48. The payroll payment report for pay period ending 2/14/09 was included for review. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0. Owasso Public Works Authority March 3, 2009 ITEM 4. PUBLIC HEARING. The Owasso Public Works Authority will conduct a public hearing for the purpose of receiving citizen comments and input relating to the Environmental Information Document associated with the East 76`" Street Sanitary Sewer interceptor. Roger Stevens, Director of Public Works, presented the item to be discussed. Mayor Cataudella opened the floor for Citizen comments and input. Ten citizens addressed the Council with questions and concerns. Mayor Cataudella then declared the Public Hearing closed. ITEM 5. REPORT FROM OPWA MANAGER No report ITEM 6. REPORT FROM OPWA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:45 p.m. Pat Fry, Minute Clerk 2 Stephen Cataudella, Chairman Claims List 03/24/09 Budget Unit Title Vendor Name Payable Description -Payment Amounl OPWA ADMINISTRATION CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK OFFICE DEPOT -INK CARTRIDG 71.99 JPMORGAN CHASE BANK KEEP HOUSTON BEAUT -CONF 225.00 JPMORGAN CHASE BANK OFFICE DEPOT -NAME PLATE 1299 JPMORGAN CHASE BANK LOWES -POWER STRIP 4.96 JPMORGAN CHASE BANK OFFICE DEPOT -NAME PLATE 8.49 XEROX CORPORATION METER USAGE AND CHARGES 32999 JOLIE, INC. THE UPS STORE SUPPLIES 20.50 JOLIE, INC. THE UPS STORE SUPPLIES 20.60 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 116.63 AT &T CONSOLIDATED PHONE BILL 322.65 JPMORGAN CHASE BANK LOWES -LIGHT REPAIR AT PW 80.35 OFFICE DEPOT INC OFFICE SUPPLIES 103.26 JPMORGAN CHASE BANK LODGING DEPOSIT 99.45 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.95 COMMUNITY PUBLISHERS INC OWASSO REPORTER - SUBSCRI 40.00 UNIFIRST HOLDINGS LP JUNIFORM RENTAL 32.25 TOTAL OPWA ADMINISTRATION 14,025.06 UTILITY BILLING BERNIE SHAINE BURNS METER READER 242.55 KATHLEEN A BALSIGER METER READER 257.40 TYRONE EUGENE DINKINS METER READER 579.90 TODD C. KIMBALL METER READER 160.65 DAVID R. OLINGHOUSE METER READER 443.70 MARK MEYER METER READER 252.90 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 3,288.60 DAVID R. OLINGHOUSE METER READER 269.10 TYRONE EUGENE DINKINS METER READER 287.40 NOLAN RAY LANE METER READER 70.65 KATHLEEN A BALSIGER METER READER 153.00 MARK MEYER IMETER READER 377.10 TOTAL UTILITY BILLING 6,382.95 WATER SHERWOOD CONSTRUCTION CO, INC CONCRETE 96.50 AMERIFLEX HOSE & ACCESSORIES, LLC WASTE WATER 6601 -12 -12 Q. 68.80 JPMORGAN CHASE BANK BROWN FARMS -SOD 160.00 SHERWOOD CONSTRUCTION CO, INC SIDEWALK REPLACEMENT 1,200.00 JPMORGAN CHASE BANK DITCH WITCH -PINS 12.64 FLEETCOR TECHNOLOGIES FUEL EXPENSE FOR FEB 09 781.86 OWASSO TOP SOIL DIRT 40.00 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 6.73 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.29 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.29 JPMORGAN CHASE BANK BUMPER TO BUMPER - SOCKET 2.70 JPMORGAN CHASE BANK DITCH WITCH - BUCKET TEETH 65.76 Page 1 Claims List 03/24/09 Budget Unit Title Vendor Name Payable Description Payment Amounl WATER JPMORGAN CHASE BANK WATER PROD - COUPLINGS 144.70 JPMORGAN CHASE BANK WATER PROD- TAPPING SLEEVE 477.85 JPMORGAN CHASE BANK WATER PROD - RESETTERS 711.50 JPMORGAN CHASE BANK WATER PROD -METER SET PRTS 31.08 JPMORGAN CHASE BANK WATER PROD -LEAK SUPPLIES 78.60 JPMORGAN CHASE BANK WATER PROD -OLD CTRL LEAK 258.91 JPMORGAN CHASE BANK WATER PROD- TAPPING SADDLE 314.00 JPMORGAN CHASE BANK WATER PROD -20 REGISTERS 689.10 JPMORGAN CHASE BANK WATER PROD -FLOW CHMBRS 2,180.73 OWASSO TOP SOIL DIRT FOR DRESS UPS 40.00 APAC- OKLAHOMA, INC. TYPE C ASPH 64 -22 574.89 OWASSO TOP SOIL DIRT FOR DRESS UPS 120.00 GEORGE & GEORGE SAFETY & GLOVE ISAFETY CLOTHING AND GLOVE 43.56 TOTAL WATER 8,218.49 WASTEWATER TREATMENT GEORGE & GEORGE SAFETY & GLOVE SAFETY CLOTHING AND GLOVE 43.59 OFFICE DEPOT INC OFFICE SUPPLIES 78.58 JPMORGAN CHASE BANK WAYFEST -SPRAY NOZZLE 465.00 JPMORGAN CHASE BANK OWASSO FENCE - REMOTES 50.00 JPMORGAN CHASE BANK SIEMENS ENERGY - REPAIR 542.59 JPMORGAN CHASE BANK PGS -SEAL KIT 204.80 JPMORGAN CHASE BANK SIEMENS ENERGY -TAX CREDIT -42.59 JPMORGAN CHASE BANK HACH CO -REPAR TURBIDMETER 358.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL 65.74 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 6.75 GREEN COUNTRY TESTING, INC AMMONIA 30.00 GREEN COUNTRY TESTING, INC AMMONIA 30.00 GREEN COUNTRY TESTING, INC AMMONIA 30.00 SCHUERMANN ENTERPRISES, INC TRANSMITTERS 2,191.20 SCHUERMANN ENTERPRISES, INC TRANSMITTERS 292.92 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,544.60 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,566.43 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 3,265.48 FORT BEND SERVICES INC FBS -10909 450# NET DRUM 2,790.00 FLEETCOR TECHNOLOGIES FUEL EXPENSE FOR FEB 09 392.20 JPMORGAN CHASE BANK P & K EQUIP -MOWER MAINT 35.63 JPMORGAN CHASE BANK HOME DEPOT - REFRIGERATOR 99.99 JPMORGAN CHASE BANK HOME DEPOT -FUSES 15.14 AT &T CONSOLIDATED PHONE BILL 117.75 JPMORGAN CHASE BANK GRAINGER -BELTS FOR BLOWER 48.30 JPMORGAN CHASE BANK GRAINGER- PRESSURE SWITCH 28.58 JPMORGAN CHASE BANK LOWES-REFRIGERATOR 129.99 TOTAL WASTEWATER TREATMENT 18,440.50 Page 2 Claims List 03/24/09 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION: JPMORGAN CHASE BANK LOWES -KEY 1.71 AT &T CONSOLIDATED PHONE BILL 57.55 JPMORGAN CHASE BANK GELLCO -BOOTS 128.69 FLEETCOR TECHNOLOGIES FUEL EXPENSE FOR FEB 09 621.78 RAINBOW CONCRETE COMPANY COFFEE CREEK FORCE MAIN 670.00 COMMERCIAL POWER SOLUTIONS, LLC REPAIR BROKEN TURBO GENER 978.72 JPMORGAN CHASE BANK LOWES -PVC COUPLING 15.26 APAC- OKLAHOMA, INC. POTHOLE REPAIRS, COFFEE C 991.26 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.78 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 15.30 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 308.99 JPMORGAN CHASE BANK UTILITY SUPPLY- COUPLINGS 173.66 ANCHOR STONE COMPANY LIMESTONE SCREENINGS 143.01 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 6.73 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 113.23 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 241.25 JPMORGAN CHASE BANK WATER PROD -PARTS 442.62 JPMORGAN CHASE BANK WATER PROD -8' FERNCO 50.12 JPMORGAN CHASE BANK LOWES -SAW BLADES 29.97 GEORGE & GEORGE SAFETY & GLOVE ISAFETY CLOTHING AND GLOVE 43.56 TOTAL WASTEWATER COLLECTIONS 5,138.51 3 LAKES CREEK CROSS REPi ANCHOR STONE COMPANY THREE LAKES JOB 370.87 MILL CREEK LUMBER & SUPPLY THREE LAKES JOB 106.62 TOTAL 3 LAKES CREEK CROSS REPAI 477.49 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 ALSUMA TRUCK & EQUIP REPAIR MAINTENANCE AND SUPPLIES 299.13 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 6,013.31 ALSUMA TRUCK & EQUIP REPAIR TRUCK PARTS & SUPPLIES 318.59 GEORGE & GEORGE SAFETY & GLOVE SAFETY CLOTHING AND GLOVE 43.56 DRIVE TRAIN SPECIALISTS CRANE /BRIDGEPORT 21.99 NATIONAL POWER WASH, INC REFUSE VEHICLE WASHING 180.00 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 56.43 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 6.73 JPMORGAN CHASE BANK AMERIFLEX HOSE -HOSE 23.85 ALSUMA TRUCK & EQUIP REPAIR CAB FANS AND SHOP SUPPLIE 259.91 ALSUMA TRUCK & EQUIP REPAIR MAINTENANCE AND SUPPLIES 347.37 JPMORGAN CHASE BANK BUMPER TO BUMPER- GREASE 36.00 FLEETCOR TECHNOLOGIES FUEL EXPENSE FOR FEB 09 2,859.11 BOB HURLEY FORD, LLC 2009 FORD F250 EXTENDED C 23,615.00 AT &T CONSOLIDATED PHONE BILL 19.29 Page 3 Claims List 03/24/09 Budget Unit Title Vendor Name Payable Description Pa ment Amouni REFUSE COLLECTIONS JPMORGAN CHASE BANK WALMART -STEEL TOE BOOTS 32.50 TURN -KEY MOBILE, INC PANASONIC TOUGHBOOK FOR R 1,630.00 TURN -KEY MOBILE, INC PANASONIC TOUGHBOOK VEHIC 240.00 TURN -KEY MOBILE, INC VEHICLE POWER ADAPTERS 90.00 TURN -KEY MOBILE, INC MEMORY UPGRADES FOR TOUGH 35.00 TURN -KEY MOBILE, INC DESKTOP PORT REPLICATORS 249.00 TURN -KEY MOBILE, INC IPOWER SUPPLY FOR DESKTOP 50.00 TOTAL REFUSE COLLECTIONS 36,530.07 RECYCLE CENTER AT &T CONSOLIDATED PHONE BILL 19.30 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFF 206.00 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/O 2,358.90 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,060.17 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFFS 154.50 NATIONAL WASTE & DISPOSAL, INC. ROLL OFF CHARGES 828.00 UNIFIRST HOLDINGS LP JUNIFORM RENTAL 1126 TOTAL RECYCLE CENTER 4,653.39 OPWA DEBT SERVICE ITHE BANK OF NEW YORK TRUST CO INOTE 06 1,500.00 TOTAL OPWA DEBT SERVICE 1,500.00 95,366.4 FUND GRAND TOTAL OPWA ST SUB - DEBT SERV TYANN DEVELOPMENT COMPANY, INC DEVELOPMENT AGREEMENT 32,474.39 TOTAL OPWA ST SUB - DEBT SERV 32,474.39 32,474.3 FUND GRAND TOTAL OPWA GRAND TOTAL $127,840.85 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 02/28/09 Payroll Expenses Total Expenses 13,085.57 4,400.00 10,229.78 11,341.01 7,241.64 9,578.77 876.98 18,117.80 6,664.09 15,724.62 17,816.49 11,434.55 14,269.56 1,544.43 FUND TOTAL 56,753.75 85,571.54 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/14/09 Payroll Expenses Total Expenses 13,085.57 4,409.92 10,049.85 11,453.94 7,017.00 9,733.10 908.33 18,097.34 6,675.91 15,503.60 17,955.39 11,149.43 14,454.93 1,581.29 FUND TOTAL 56,657.71 85,417.89 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2008 -2009 Statement of Revenues & Expenses As of February 28, 2009 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 291,754 2,674,546 3,950,000 67.71% Wastewater 245,744 1,952,369 2,808,600 69.51% Refuse & recycle 119,525 1,008,245 1,495,200 67.43% Otherfees 31,872 285,376 367,100 77.74% Interest & other 4,402 295,488 7,640,795 3.87% TOTAL OPERATING REVENUES 693,298 6,216,024 16,261,695 38.22% OPERATING EXPENSES: Personal services 167,797 1,367,076 2,204,174 62.02% Materials & supplies 196,992 1,760,821 2,553,865 68.95% Other services 78,661 805,081 1,291,750 62.32% Capital outlay 83,458 874,684 8,495,145 10.30% Debt service 171,725 1,238,791 2,206,571 56.14% TOTAL OPERATING EXPENSES 698,634 6,046,452 16,751,505 36.09% REVENUES OVER EXPENSES (5,336) 169,572 (489,810) TRANSFERS IN (OUT) Transfers out - (11,678) - NET INCOME (LOSS) (5,336) 157,894 (489,810) WORKING CAPITAL - Beginning Balance 1,915,867 954,839 WORKING CAPITAL - Ending Balance 2,073,762 465,029 MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: TRAVIS BLUNDELL UTILITY SUPERINTENDENT SUBJECT: DUAL TANDEM AXLE DUMP TRUCK BID AWARD DATE: March 17, 2009 BACKGROUND: The FY 2008 -2009 Wastewater Treatment Plant budget includes funds in the amount of $120,000 for the purchase of a new dump truck. The new dump truck will be used primarily by the wastewater treatment plant for hauling inorganic and organic material to the landfill. This piece of equipment will replace the existing 1988 Ford dump truck that is currently shared among all Public Works divisions. The 1988 ford dump truck will continue to be utilized by the other divisions. The purchase of an additional dump truck will help increase operational efficiencies and flexibility among Public Works. SOLICITATION OF BIDS: A notice to bidders was published in the Owasso Reporter on February 19, 2009 and February 26, 2009 to solicit bids for the purchase of a dump truck. A request for bids was also mailed on February 19, 2009 to six (6) vendors. There were (9) bids received and publicly opened on March 11, at 2pm. A listing of received bids is presented below: Company Model Base Bid Tulsa Freightliner M2- 106/1\4averick Ox Body $ 97,371.00 Frontier International Work Star/Davis Body $ 107,403.00 " " 7400 Work Star /Ox Body $ 118,735.13 Rush Truck Center Peterbilt 340 $ 108,131.25 Mack Truck Sales Mack GU713 /OX Body $ 125,033.44 " " Mack GU713/Davis Body $ 121,366.44 " " Mack CHU613 /Ox Body $ 120,349.42 " " Mack CHU613 /Davis Body $ 116,682.42 MHC Kenworth Kenworth T800 /Davis Body $ 118,311.00 As shown above, the lowest bid was submitted by Tulsa Freightliner for $97,371.00. Unfortunately, the proposed bid did not meet several crucial specifications. The dump body that was proposed by Freightliner is a square body with a 48" high tail gate. The specs called for an elliptical bed with a 42" tail gate. The height of the tailgate on this truck is very significant, in that a 48" tailgate will not fit underneath the sludge auguring system at the plant. Other specifications not met include, the truck warranty, the mount for the exhaust and the hoist capacity of the dump bed. Frontier International of Tulsa, Oklahoma, was determined to be the next lowest responsive, responsible bidder with a bid amount of $107,403.00. After thorough review of the proposed bid by Frontier International, it was determined by the Public Works Staff and the recommendation of Support Services that the bid be awarded to Frontier International. The bid submitted by Frontier International, provides the best vehicle and is in conformance with the established specifications. FUNDING SOURCE: Funds for the purchase of one (1) dump truck are included in the FY 2008 -2009 Wastewater Treatment Plant budget (line item 61- 450 - 54500) in the amount of $120,000.00. RECOMMENDATION: The staff recommends Trustee award the purchase of a new current model Dual Tandem Axle, 6 x 4, Dump Truck to Frontier International of Tulsa, Oklahoma in the amount of $107,403.00 ATTACHMENTS: A. Contract and Bid Specifications from Frontier International 2 CONTRACT DOCUMENTS AND BID SPECIFICATIONS QO"7 A DUAL TANDEM AXLE, 6 X 49 GVW 56,000# DUMP TRUCK For the Wastewater Treatment Plant FEBRUARY 2009 OWASSO PUBLIC WORKS AUTHORITY OWASS09 OKLAHOMA CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR A DUAL TANDEM AXLE, 6 x 4 GVW 56,000# DUMP TRUCK For the Wastewater Treatment Plant OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA Table of Contents Notice to Bidders Specifications Bid Form Bid Affidavit Notice of Award Contract for Equipment & Services Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the Owasso Public Works Authority at the Owasso City Hall, 111 North Main, PO Box 180, Owasso, Oklahoma 74055 until 2:00 p.m. on the 1 lth day of March 2009, at which time and place said bid will be publicly opened and read aloud. This will be for the furnishing of the following item: One (1) Dual Tandem Axle, 6 x 4, 2 -Door Conventional Chassis, GVW 56,000# Dump Truck for the Wastewater Treatment Plant, per Specifications. Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at the Owasso Historical Museum (918- 272 -4966) or Travis Blundell, Public Works Utility Superintendent at the Public Works Building (918- 272 -4959) during regular working hours. Envelopes containing bids must be sealed and marked to identify the items being bid. No electronically transmitted bids will be accepted. The Owasso Public Works Authority expressly reserves the right to reject any or all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (30) calendar days from and after the date herein for the opening of bids. r � 1 Marci outwell, Contr ct Administrator TECHNICAL SPECIFICATIONS FOR THE PURCHASE OF ONE (1) DUAL TANDEM AXLE, GVW 56,000# DUMP TRUCK FOR THE WASTEWATER TREATMENT PLANT GENERAL DESCRIPTION The following is comprehensive list of specifications for one dump truck to be purchased for the Wastewater Treatment Plant. In general, the vehicle proposed is described as a new current model Dual Tandem Axle, 6 x 4, 2 -door convention chassis, GVW 56,000# dump truck. All components of this vehicle shall be new and of original manufacture. GENERAL PROVISIONS 1. TAX EXEMPTION — Purchaser is exempt from payment of all federal, state and local taxes in connection with the purchase. Said taxes must not be included in bid prices. The City of Owasso will provide necessary tax exemption certificates upon request. 2. PRICING — The price submitted in any proposal shall include all items of labor, materials, tools, and other costs necessary to fully prepare the vehicles for delivery. Any items of labor omitted from the specifications, which are clearly necessary for the proper delivery of the vehicle, shall be considered a portion of such specifications although not directly specified or called for in these specifications. Price quoted shall remain effective for a period of thirty (30) days after opening of bids. 3. WARRANTY — A manufacturer's and/or dealer's warranty shall be supplied to cover replacement parts and labor costs. The manufacturer agrees to promptly replace any part or parts which by reason of defective materials or workmanship, or installation, fail under normal use. Such replacement must be free of charge to the owner. Warranty will be for a period of three (3) years or 300,000 miles on the truck, whichever comes first from the date of delivery, and eight (8) years or 10,800 hours on the engine and five (5) years on the transmission, from the date of delivery. The Owasso Public Works Authority shall expect the dealer and/or manufacturer to have adequate stock of replacement parts available to service the vehicle within a reasonable time. Tires are exempt from this warranty, but must be covered by the tire manufacturer's standard warranty and serviced by the local authorized dealer of the tire manufacturer. 4. BIDS — The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. Bid Proposal - Page I 5. INSPECTION — An acceptance inspection shall be conducted between the supplier and the Authority before delivery will be accepted. The inspection date shall be at the Authority's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's expense, prior to payment for this vehicle. 6. PAYMENT — As with all municipalities in Oklahoma, payment must be approved and signed on a claims list by the proper city authority. Payment shall be made gnly after complete and acceptable delivery of the vehicle, in accordance with these specifications. The Owasso City Council /Owasso Public Works Authority meets regularly on the first and third Tuesday of every month. 7. DELIVERY - Bidder shall provide delivery of the equipment to the Owasso Public Works Authority within 120 days from the Notice of Award. 8. PRIME CONTRACTOR RESPONSIBILITY — If final delivery of the equipment includes the use of services of another company, the Owasso Public Works Authority will hold the bidder responsible for those outside services. 9. PROPOSAL EXPENSES — Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the Owasso Public Works Authority. 10. PRIOR INFORMATION — Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the Owasso Public Works Authority nor the vendor. 11. VENDOR CONTRACT — Any proposal accepted should be incorporated into the contract, which the Owasso Public Works Authority will enter into with the vendor. 12. PROPOSED COST — It is not the policy of the Owasso Public Works Authority to negotiate the price after the vendor is selected. The supplied bid form shall include one price for the basic specified vehicle of all equipment and options. All bids delivered to the Authority shall be sealed and visibly marked SEALED BID - DUMP TRUCK. 13. CONTACT PERSON — Questions and clarification concerning this bid shall be directed to Travis Blundell by calling (918) 272 -4959 Monday through Friday 8:00 a.m. to 5:00 p.m. Bid Proposal - Page 2 SPECIFIC REQUIREMENTS Please note that these specifications establish minimum criteria and the bidder may exceed the noted specifications. The specifications identify the characteristics desired by the Authority such that it is the intent to receive bids for a dump truck for the Wastewater Treatment Plant, which are similar to the specifications. Exceptions to these specific requirements must be clearly noted Bid Proposal - Page 3 Compliance Or Exception 1. CAB: a. 2 -door, conventional chassis steel cab with rear air suspension. b. Drivers Seat: air ride, air lumbar support with adjustable back, COMPLY mid or high -back type with cloth inserts. COMPLY C. Passenger Seat: mid or high -back type with cloth inserts. COMPLY d. Sun Visor: LH and RE side. COMPLY e. Interior dome light with door activated switch and courtesy switch. COMPLY f. Windshield Wipers: Electric, two speed, intermittent with dual washers. COMPLY g. Exterior Mirrors: LH & RH, west coast style, breakaway type, heated, bright finish, with 8 -inch bolt on convex mirrors, stainless steel arms and brackets. COMPLY h. Factory installed through dash type HVAC and defroster, blend air type w/ fresh air filter, A/C malfunction indicator. COMPLY i. Full in -dash mounted lighted gauge package with visual and audible alert if condition is met. Gauges include: electronic speedometer w/ trip odometer, tachometer, hour meter, voltmeter, fuel level, air pressure, oil pressure, coolant temperature, transmission temperature. Indicators include: high beam, park brake -on, turn signals, hazard flashers, air cleaner restriction. Warnings include: low fuel, low oil pressure, low battery voltage, low air pressure, high engine coolant, high transmission temperature, air cleaner restriction. COMPLY j. Full headliner with overhead storage console w/ safety nets. COMPLY k. Full rubber floor mat. Commy 1. Factory installed AM /FM radio, with CD player. COMPLY m. Tinted safety glass, all windows. COMPLY n. Seat Belts to be Red: lap & shoulder w /retractor, driver & passenger. COMPLY o. Steering Column: adjustable with tilt steering. COMPLY p. Premium sound insulation. COMPLY q. Mobile 2 -way radio accommodation package including wiring. COMPLY r. In dash code retrieval and deletion capability without special tools. S. Power Source, in dash Cigar type. COMPLY COMPLY t. Grab Handles: stainless steel, LH & RE, in cab painted yellow. COMPLY U. Doors: galvanized steel w /visibility glass and side V. pockets. Headlamps: halogen. _ COMPLY w. Daytime Running Lights. COMPLY X. Horns: three (3); two roof mounted and one electric type. COMPLY y. Backup Alarm: 102 dba COMPLY COMPLY Bid Proposal - Page 3 Z. Identification and clearance lamps, side markers and reflectors meeting current Federal and State of Oklahoma requirements. aa. Entry: 2 step frame mounted w/ non -slip grips, powder coated. ab. Screened exterior vents. ac. Arm Rests: (1) Driver and (1) Passenger. ad. LED type backlighting on all switches. ae. Cup holders shall be provided. af. Coat hook on rear cab wall. ag. 5 lb. fire extinguisher mounted LH side. 2. ENGINE: 2007 approved — 50 state clean idle ultra low sulfur diesel a. Diesel engine- wet sleeve type, electronic controlled, min. 300 HP, mim torque 860 @ 1400. List: brand, cylinders, liters, torque rating. b. Oil cooler. C. Air cleaner: dry type, dual replaceable elements. d. Oil filter: full flow, cartridge. e. Fuel filter: in line, cartridge. f. In -dash mounted engine hour meter. g. Air restriction indicator. h. Block heater; 110- volt/1250 watt. i. Electronic engine over -speed protection for PTO. 3. TRANSMISSION a. Automatic transmission (Allison MD3000 series, or equal). b. Shift Control: T -bar lever type. C. Include fluid cooler (Manufacturer's Standard). d. Transmission temperature gauge. 4. COOLING SYSTEM a. Radiator: All aluminum, largest capacity available from Manufacturer. List Size. b. Include coolant recovery system. C. Above rail mounted radiator (preferred). 5. ELECTRICAL SYSTEM a. 12 -volt system, standard equipment Batteries: Three (3), 12 -volt, maintenance free w /stud terminals; total 2100 CCA. b. Battery box w /external jump start terminal. C. Alternator: Brushless - largest amperage capacity available by manufacturer, minimum 130 amp. Specify Brand and Rating. d. Starter: 12 volt w /thermal over -crank protection Speck Brand. e. Circuit breakers w/ manual reset shall be provided for all circuits above 5 amps. f. Cab roof, stop lights, tail lights, marker lights shall be LED type. Bid Proposal - Page 4 Compliance Or Exception COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY-1-TS ON SEP. SM COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY- 3500 RnS COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY COMPLY 6. BRAKE SYSTEM a. Service Brakes: full air brake system all axles. b. Front brakes: heavy -duty, s -cam style, 16.5" x 5" w /extended lifeshoes, automatic slack adjusters, dust shields, long stroke chambers. C. Rear brakes: heavy -duty, s -cam style, 16.5" x 7" w /extended life shoes, automatic slack adjusters, dust shields, long stroke chambers. d. ABS controlled system. e. Parking Brakes: spring type w /release valve on both rear axles. f. Air Compressor: minimum 13 CFM w /warning indicator and audible alarm. Speck Brand, Model and CFM. g. Air Dryer: heated. Specify Brand and model. h. Air Tank shall be equipped w /manual drain valves and lanyards. i. Quick coupler for air hose j. Park brake alarm to sound when brake not set & driver door opened 7. STEERING a. Power steering: heavy duty integral. b. Tilting and telescoping steering wheel. C. Steering wheel mounted; electric horn, air horn, PTO controls 8. SUSPENSION a. Front axle: 14,000 LBS. b. Front springs: 14,000 LBS, w/ rubber auxiliary springs. C. Front suspension: Parabolic type. d. Heavy duty shock absorbers. e. Dual steering gears. f. Wheel Seals: oil type w /sight glass. g. Rear axle: 46,000 LBS, walking beam type w /transverse torque rods, Hendrickson HMX. Specify Brand and Model. h. Rear Springs: 46,000 LBS, w /rubber auxiliary springs. i. Rear Axle Speed: single, with driver controlled frill locking rear axles. Bid Proposal - Page COMPLY COMPLY COMPLY COMPLY COMPLY —SFF ATTACHED COMPLY —SEE ATTACHED COMPLY _COMPLY COMPLY COMPLY COMPLY 10 COMPLY — EXCEED 16KH COMPLY — EXCEED 16KH COMPLY COMPLY COMPLY COMPLY r.OMPLY COMPLY COMPLY Compliance Or Exception g. Windshield wiper system shall provide high/low speed settings w /wash and intermittent features. COMPLY h. Cab dome light shall be provided. COMPLY i. Electronic junction box for additional wiring of body attachments. COMPLY j. Trailer wiring: 7 -pin trailer connector. COMPLY k. Daytime running lights. COMPLY 1. Air & Electric — 4- wheel /w hand control valve and tractor protection valve. COMPLY m. Include all lights and reflectors to comply with all Federal and Oklahoma State laws for 24 -hour Highway operation. COMPLY n. Automatic engine shut -down, with warning light and buzzer for low engine oil pressure, high coolant temperature and low coolant level; include automatic override. COMPLY 6. BRAKE SYSTEM a. Service Brakes: full air brake system all axles. b. Front brakes: heavy -duty, s -cam style, 16.5" x 5" w /extended lifeshoes, automatic slack adjusters, dust shields, long stroke chambers. C. Rear brakes: heavy -duty, s -cam style, 16.5" x 7" w /extended life shoes, automatic slack adjusters, dust shields, long stroke chambers. d. ABS controlled system. e. Parking Brakes: spring type w /release valve on both rear axles. f. Air Compressor: minimum 13 CFM w /warning indicator and audible alarm. Speck Brand, Model and CFM. g. Air Dryer: heated. Specify Brand and model. h. Air Tank shall be equipped w /manual drain valves and lanyards. i. Quick coupler for air hose j. Park brake alarm to sound when brake not set & driver door opened 7. STEERING a. Power steering: heavy duty integral. b. Tilting and telescoping steering wheel. C. Steering wheel mounted; electric horn, air horn, PTO controls 8. SUSPENSION a. Front axle: 14,000 LBS. b. Front springs: 14,000 LBS, w/ rubber auxiliary springs. C. Front suspension: Parabolic type. d. Heavy duty shock absorbers. e. Dual steering gears. f. Wheel Seals: oil type w /sight glass. g. Rear axle: 46,000 LBS, walking beam type w /transverse torque rods, Hendrickson HMX. Specify Brand and Model. h. Rear Springs: 46,000 LBS, w /rubber auxiliary springs. i. Rear Axle Speed: single, with driver controlled frill locking rear axles. Bid Proposal - Page COMPLY COMPLY COMPLY COMPLY COMPLY —SFF ATTACHED COMPLY —SEE ATTACHED COMPLY _COMPLY COMPLY COMPLY COMPLY 10 COMPLY — EXCEED 16KH COMPLY — EXCEED 16KH COMPLY COMPLY COMPLY COMPLY r.OMPLY COMPLY COMPLY Bid Proposal - Page 6 Compliance Or Exce tp ion j. Rear Axle Ratio: Governed to 65MPH. List ratio COMPLY 6:14 9. FRAME a. Frame mounted; one (1) tow Loop. Specify. COMPLY TOW LOOP b. Section Modulus; Specify COMPLY 31.72 C. Yield Strength 120,000 PSI. COMPLY d. RBM per rail 3,000,000 Lb -In. Specify. COMPLY- 3.806, 400 e. Huck bolt type fasteners. COMPLY f. Coating on frame to protect from moisture at belt press facility. COMPLY 10. WHEELBASE and CAB TO AXLE DIMENSIONS a. To be compatible with equipment being bid. Specify. COMPLY 207" 11. TIRES & WHEELS a. Front wheel size: 12R22.5, 10 stud hub pilot 12.25 DC. COMPLY b. Front tire: 385/65 R22.5 18 ply. COMPLY C. Rear size: 12R22.5, 14 ply. COMPLY d. Rear tread design: Radial mud and snow (Goodyear G177, or equal). COMPLY 12. FUEL TANK a. Aluminum, 100 gal. LH mounted with cab entry steps. COMPLY b. Engine mounted fuel filter w /250 micron rating. COMPLY C. Heater fuel -water separator with dash alarm and indicator light. COMPLY 13. EXHAUST a. Single, horizontal muffler, RH frame mounted w /vertical exhaust pipe and 90 degree elbow at top not attached to cab. COMPLY b. Engine Brake that meets city noise requirements with on/off switch and three- position selector switch. COMPLY 14. BUMPERS a. Front bumper 3/16" swept back steel, powder coated. COMPLY 15. HOOD a. Fiberglass, forward tilting 3 piece w/ stationary metal grille. b. Splash aprons. COMPLY COMPLY 16. PAINT a. Cab, Hood, Fenders; manufacturer's standard gloss white. COMPLY b. Chassis, manufactures standard urethane black. COMPLY c. Minimum 3 layer process; primer, base coat, finish coat. COMPLY 17. DUMP BED: ELLIPTICAL DESIGN (26" RADIUS SIDES) a. '/4 Hardoz AR 450 material on the floor, sides, tailgate and front. COMPLY b. Length: 16 feet. COMPLY Bid Proposal - Page 6 20. MANUALS a. Vendor shall furnish 2 complete sets of repair, parts, and operations manuals for the truck, engine, dump bed, and pto. COMPLY 21. WARRANTY a. Shall be industry standard for truck and bed. COMPLY Bid Proposal - Page 7 Compliance Or Exception C. Dump bed shall have apron installed. COMPLY d. Width: 87 inches. COMPLY e. Head Height: minimum 42 inches. Specify COMPLY f. Cab cover: %s over cab, mounted on front of dump bed, full width. COMPLY g. Sides to be 42 inches. COMPLY h. Tail Gate Height: 42 inches. COMPLY i. Combination air tailgate, double hinged, high lift gate with in -cab controls. COMPLY j. Install FMVSS Fed Std. 108 lighting packages with LED lights plus stop /turn lights. COMPLY k. Reflectors: 6 — 2 each side, 2 rear mounted 3" dia. End gate, ICC approved, housed type w /screw or bolt mounted. COMPLY 1. Mud Flaps: 2 — one on each side, 24" x 30 ". COMPLY m. Tarp Kit: Install Donovan 2000 SR, or equal, electric tarp system. Must have automatic spring rewind and roller system operational from the ground. Tarp material shall be vinyl and be compatible w /asphalt. COMPLY n. A 3/16" removable plate shall be installed over the top of the tarp roll -up mechanism for damage protection. COMPLY o. Ladder on the bed front left and right rear. COMPLY p. Paint: Dump body shall be sprayed or dipped with protective metal primer; paint color shall be black. COMPLY 18. HYDRAULIC HOIST. PUMP & CONTROL VALVES: a. In cab controls with indicator lights for the tarp, body up, PTO. COMPLY b. 731 -42 hoist, hoist capacity 37 tons. Specify COMPLY C. Dump Angle: 50 degrees maximum. COMPLY d. Hot shift PTO with 102 pump. Specify COMPLY 19. TRAILER TOWING PACKAGE a. Reinforced trailer hitch mounted on a minimum 3/4" plate, gusseted and rated at a minimum of 30 tons. COMPLY b. 30 ton pintle hook. COMPLY C. Two (2) D- rings, weldless. COMPLY d. 7 wire electrical socket at rear frame w/6 -7 way adapter. For electric brake trailer application. COMPLY e. Wired and programmed for control box to be mounted in cab and supplied by the Owasso Public Works Authority. COMPLY 20. MANUALS a. Vendor shall furnish 2 complete sets of repair, parts, and operations manuals for the truck, engine, dump bed, and pto. COMPLY 21. WARRANTY a. Shall be industry standard for truck and bed. COMPLY Bid Proposal - Page 7 ALTERNATES TO BASE BID Please specify costs associated with optional items. Extra Cost 1. Dump Bed Vibrator $ 850.00 INCLUDES WHEELBASE & 2. Aluminum 2 -50 gal fuel tank instead of steel. EXHAUST CHANGES $ 741.00 3. Spare tire and wheel, mounted. $ 487.00 4. Folding Ladder: 1/4" x 2" flat steel 12" wide x 4' overall length (2' on body/ 2' folding) installed in right outside front portion of the body w/ a positive latch mechanism able to be operated from the %r ground. $ 280.00 r 5. Step: 1, 20" step, 2 rung, 4" wide expanded metal located lower right front corner of the body. $ 100.00 6. Tool Box: frame mounted, Rawson Koenig H361818, or equal. $ 375.00 7. Extended Warranty: Chassis Electronics 5 years or 150,000 miles. $ 1,800.00 Bid Proposal - Page 8 BID PROPOSAL - SUBMITTAL PAGE A DUAL TANDEM AXLE, 6 X 4, GVW 56,000# DUMP TRUCK FOR THE WASTEWATER TREATMENT PLANT VEHICLE SUMMARY MAKE: INTERNATIONAL MODEL: WORKSTAR TOTAL BASE BID ON SERVICE TRUCK ALTERNATE #1 BID: ALTERNATE #2 BID: ALTERNATE #3 BID: ALTERNATE #4 BID: ALTERNATE #5 BID: ALTERNATE #6 BID: ALTERNATE #7 BID: $ 850.00 $ 741.00 $ 487.00 $ 280.00 $ 100.00 $ 375.00 $ 1.800.00 $ 107,403.00 WITH DAVIS BODY I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signatu KENNY SMITH FLEET & GOVERNMENT SALES Printed Name & Title 1023 N. GARNETT RD Address 918) 438 -2000 BID OPENING: MARCH 11, 2009 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. Bid Proposal - Page 9 NON - COLLUSION BID AFFIDAVIT STATE OF mLAHomA ) SS COUNTY OF TULSA KENNY SMITH , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from biding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: —KEN" NTH �)" AA__Ii!�A 'I � '_:_ � i Signatur Subscribed and sworn before me this 5TH day of MARCH My Commission Expires: 08 -22 -2010 Notary Public 2009. Commission # 02012467 t � NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: TIM DOYLE PUBLIC WORKS GENERAL SERVICES SUPERINTENDENT SUBJECT: REFUSE VEHICLES BID AWARD DATE: March 19, 2009 BACKGROUND: Included in the FY 2008 -2009 Refuse Division Budget is $508,885 for the purchase of two (2) new, fully automated refuse collection vehicles. These vehicles will be used as primary collection vehicles in the automated collection system. Staff research concluded that utilizing automated refuse collection vehicles provides the most efficient method of refuse collection, while reducing workers compensation claims and injuries. Procurement of these vehicles is the second step in the City's transition to automated refuse collection. The first being the award of the Refuse Container Contract on July 1, 2008, which provided for the replacement of 7,000 refuse containers that were not functional in a fully automated collection system. SOLICITATION OF BIDS: A notice to bidders was published in the Owasso Reporter on February 19, 2009 and February 26, 2009 to solicit bids for the purchase of one (1) fully automated refuse collection vehicle with an option for the purchase of a second identical vehicle. A request for bids was also mailed on February 19, 2009 to eleven (11) vendors. The bid opening was conducted on Wednesday, March 11, 2009 at 2:00 PM. BIDS ANALYSIS: On March 11, 2009, a total of seven (7) bids were received from vendors. Bids are summarized as follows: Vendor Base Bid Alt #1 (Identical 2nd Vehicle) Crane Carrier Crane Bridgeport $ 217,474 $ 217,474 Crane/Heil $ 238,206 $ 238,206 Crane /Labrie $ 234,432 $ 234,432 Crane /Wayne $ 224,528 $ 224,528 J&R Equipment Mack/Labrie $ 218,438.37 $ 218,448.37 McNelius Crane/McNelius $ 233,794 $ 233,794 Rush Truck center Peterbilt/Penpac $194,579.50 $194,579.50 Refuse Vehicles Bid Award Page 2 of 3 Vehicle Maintenance and Public Works personnel evaluated the bids for operational functionality and serviceability. The following concerns and/or specifications not met were noted regarding the various bids: Peterbuilt/Pendpac: • Low entry cab is not available • Slightly lower gauge metals in some construction • Right hand drive only (prefer dual drive) • The design "Power Take Off' is through the radiator • No remote operation for arm functions • Smaller hopper (2.3 yd3 vs. 5.2 yd3) • Service Center in Fairview, Oklahoma • Staff is unfamiliar with Pendpac Body (no field testing) Crane/Brid eg_Uort: • Build quality issues with 2007 Bridgeport • Slightly lower gauge metals in some construction • Cylinder quality issues with 2007 Bridgeport • Structural issues with 2007 Bridgeport • Multiple packer pressure adjustments with 2007 Bridgeport • Service Center in Choteau, Oklahoma • Bridgeport rated fourth in field testing by staff Mack/Labrie: • Cooling problems with low entry cab design • Mac proprietary parts (more costly) • Labrie parts come from Canada (multiple week delays experienced in past) • Service Center in Oklahoma City, Oklahoma • Labrie rated third in field testing by staff Crane /Wayne: • Slightly lower gauge metals in some construction • Service Center in Choteau, Oklahoma • Staff is unfamiliar with Wayne Body (no field testing) Crane/McNelius: • Slower packer cycle (21 seconds vs. 14) • Service Center in Hutchins, Texas • Electronic issues with 2005 McNelius • Less than desirable service quality experienced with 2005 McNelius • McNelius rated second in field testing by staff Refuse Vehicles Bid Award Page 3 of 3 Crane /Labrie • Labrie parts come from Canada (multiple week delays experienced in past) • Service Center in Oklahoma City, Oklahoma • Gravity dump body (prefer load eject) • Labrie rated third in field testing by staff The following qualities were noted in evaluation and recommendation of the Crane/Heil bid: Crane/Heil • Notable build quality reputation of Crane frame • Industry leader in sales of low entry cab designed vehicles • Building low entry cabs for refuse industry since 1978 • Local parts • Crane provides continuity and familiarity in the refuse fleet • Notable build quality and reputation of Heil Body • In the refuse industry since 1901 • Pioneer in building automated refuse vehicles since the late 1960's • Proven body design, in operation since 1991 • Longest arm reach in the industry (important in cul -de -sac operations) • Service Center in Tulsa, Oklahoma • Heil rated first in field testing by staff Based on the evaluation and comparison of bids (in the opinion of the Refuse Division and Vehicle Maintenance Department) the bid submitted by Crane Carrier Company for the Crane/Heil in the amount of $238,206.00 each provides the best vehicle that is in conformance with the established specifications and operational requirements. FUNDING SOURCE: Funding for the purchase of two refuse vehicles is included in the FY 2008 -2009 Refuse Division Vehicle budget (61- 480 - 54500) in the amount of $508,885. RECOMMENDATION: Staff recommends Trustees award the purchase of two (2) fully automated refuse collection vehicles to the Crane Carrier Company of Tulsa, Oklahoma for the Crane/Heil bid proposal in the amount of $476,412 and authorization for payment. ATTACHMENTS: A. Bid Proposal — Crane Carrier (Crane/Heil) CONTRACT DOCUMENTS AND BID SPECIFICATIONS FOR ONE HIGH COMPACTION, FULLY AUTOMATED, REFUSE COLLECTION VEHICLE (WITH ALTERNATE BID FOR A SECOND IDENTIAL VEHICLE) FEBRUARY 2009 OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA CONTRACT DOCUMENTS E SPECIFICATIONS FOR ONE HIGH COMPACTION, FULLLY AUTOMATED REFUSE COLLECTION VEHICLE (WITH ALTERNATE BID FOR A SECOND IDENTICAL VEHICLE) OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA Table of Contents Notice to Bidders Statement of Bidder's Qualifications Specifications Bid Form Bid Affidavit Notice of Award Contract for Equipment & Services Invoice Affidavit NOTICE TO BIDDERS Sealed Bids will be received by the Owasso Public Works Authority at the Owasso City Hall, 111 North Main, PO Box 180, Owasso, Oklahoma 74055 until 2:00 p.m. on the I lth day of March 2009, and then at said City Hall publicly opened and read aloud. This will be for the furnishing of the following item: One High Compaction, Fully Automated Refuse Collection Vehicle per Specifications. Further information and specification packets can be obtained by contacting Marcia Boutwell, Contract Administrator, at the Owasso Historical Museum (918- 272 -4966) or Tim Doyle, Public Works Programs General Services Manager, at Owasso Public Works Administration Building (918- 272 -4959) during regular working hours. Envelopes containing bids must be marked to identify the item being bid. The Owasso Public Works Authority expressly reserves the right to reject all bids. All bids will be considered irrevocable offers under conditions specified in the bid for a period of thirty (3 0) calendar days from and after the date herein for the opening of bids. Marcia outwell, Contract Administrator STATEMENT OF BIDDER'S QUALIFICATIONS All questions must be answered and the data must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he /she desires. 1. Name of Bidder. CRANE CARRIER COMPANY 2. Permanent main office address. 1925 NORTH SHERIDAN ROAD, TULSA, OK 74115 3. When organized. MARCH 28, 1973 4. If a corporation, where incorporated. DELAWARE 5. How many years have you been engaged in the manufacturing or procurement of refuse vehicles under your present trade name? THIRTY -FIVE (35) 6. General character of work performed by your company. MANUFACTURE HEAVY DUTY TRUCK CHASSIS 7. Have you ever failed to deliver any refuse vehicles awarded to you? No 8. Have you ever defaulted on a contract? No 9. List five (5) references of refuse vehicles purchased from your company, and the month and year purchased. Include names and telephone numbers of these clients. SEE ATTACHED SHEET. 10. The undersigned hereby authorizes and requests any person, firm or corporation to furnish any information requested by the Owasso Public Works Authority in verification of the recitals comprising this Statement of Bidder's Qualifications. DATED at STATE OF OKLAHOMA ) ) ss COUNTY OF TULSA ) this 11 thday of MARCH CRANE CARRIER COMPANY Name of Bidder By: �1/ Title: REGIONAL SALES MANAGER 2009. .. -R :U 'V IRR , being duly sworn, deposes and says that he /sheis REGIONAL SALES MANAGER of CRANE CARRIER COMPANY and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this r h day of_ � , 2009. (SEAL) C My Commission Expires: Statement of Bidder's Qualifications — Page 2 Public ssion #: 04 Or) Crane Carrier Company REFERENCES March 11, 2009 CONTACT APPLICATION EMAIL ADDRESS MONTH /DATE City of Tulsa Rear Loader ahuggins(a-)-ci.tuisa.ok.us 12/2008 Andy Huggins 918- 596 -2597 City of Sand Springs Rear Loader Igpryce(a-sandsprinps.ok.org 3/2006 Larry Price 918- 246 -2668 City of Owasso Tim Doyle 918- 272 -4959 City of Muskogee Mike Stewart 918- 684 -6331 City of Plano, TX Reid Choate 972 - 816 -3601 Manual Side Loader tdoyle(a)cityofowasso.com 12/2006 Manual Side mstewart(&- muskogeeonline.org 1/2007 Loader Rear Loader Reidc(a-)-plano.aov 3/2008 City of Austin Rear Loader Richardmchale(aD-ci.austin.tx.us 9/2008 Richard McHale 512- 974 -4301 TECHNICAL SPECIFICATIONS FOR THE PURCHASE OF ONE (1) HIGH COMPACTION, FULLY AUTOMATED REFUSE COLLECTION VEHICLE GENERAL DESCRIPTION The following is comprehensive list of specifications for the purchase of one (1) high compaction, fully automated, refuse collection vehicle for single operator collection. This vehicle requires dual driver (right and left side) controls and steering. All components of this vehicle shall be new and of original manufacture. Prototype equipment will not be accepted. The intent of these specifications is to set minimum requirements, not to otherwise limit bidding. In as much as some designs of equipment vary among manufacturers, the Authority may accept bids on equipment with minor deviations, which does not: • Materially affect the ability of the product to achieve or accomplish a necessary function or task in the manner required by the specifications. • Compromise the safety of the user thereof. • Produce higher latent or patent cost to the Authority in any of a multiplicity of ways. Authority reserves the right to make the final judgment concerning what is or is not a minor deviation and to award the bid to the bidder whose proposal best suits the needs of the Authority for the product being purchased. More than one bid proposal may be submitted. GENERAL PROVISIONS TAX EXEMPTION — Purchaser is exempt from payment of all federal, state and local taxes in connection with the purchase. Said taxes must not be included in bid prices. Necessary tax exemption certificates will be provided upon request. 2. PRICING — The price submitted in any proposal shall include all items of labor, materials, tools, and other costs necessary to fully prepare the vehicle for delivery. Any items of labor omitted from the specifications, which are clearly necessary for the proper delivery of the vehicle, shall be considered a portion of such specifications although not directly specified or called for in these specifications. Price quoted shall remain effective for a period of thirty (30) days after opening of bids by the Authority. TECHNICAL SPECIFICATIONS — PAGE 1 3. WARRANTY — A manufacturer's and /or dealer's warranty shall be supplied to cover replacement parts and labor costs. The manufacturer agrees to promptly replace any part or parts which by reason of defective materials or workmanship or installation, fail under normal use. Such replacement must be free of charge to the owner. Warranty will be a minimum of one (1) year on all components and labor. A specimen policy of all warranty coverage on all aspects of vehicle must be provided in the bid proposal The Owasso Public Works Authority shall expect the dealer and/or manufacturer to have adequate stock of replacement parts available to service the vehicle within a reasonable time. Tires are exempt from this warranty, but must be covered by the tire manufacturer's standard warranty and serviced by the local authorized dealer of the tire manufacturer. 4. BIDS — The purchaser reserves the right to reject any or all bids and to waive any or all technicalities, informalities, or other minor deviations from the bid document. 5. INSPECTION — An acceptance inspection shall be conducted between the supplier and the Authority before delivery will be accepted. The inspection date shall be at the Authority's convenience. All discrepancies noted during the inspection shall be remedied at the supplier's expense, prior to payment for this vehicle. 6. PAYMENT — As with all municipalities in Oklahoma, payment must be approved and signed on a claims list by the proper city authority. Payment shall be made gWy after complete and acceptable delivery of the vehicle, in accordance with these specifications. The Owasso Public Works Authority meets regularly on the first and third Tuesday of every month. 7. DELIVERY — Bidder shall provide delivery of the equipment to the Owasso Public Works Authority within 180 days from the Notice of Award. Failure to comply with specified delivery term may result in the assessment of a $350 per day penalty for each successive calendar day that expires after the time specified above. The 180 -day delivery period may be extended if circumstances beyond the control of the bidder (forcemajuere) occur. Bidder shall notify the Authority in writing within 30 days of any circumstances that may potentially prohibit delivery of equipment within the specified term. 8. PRIME CONTRACTOR RESPONSIBILITY — If final delivery of the equipment includes the use of services of another company, the Owasso Public Works Authority will hold the bidder responsible for those outside services. 9. PROPOSAL EXPENSES — Expenses for developing the proposal are entirely the responsibility of the vendor and shall not be chargeable to the Owasso Public Works Authority. 10. PRIOR INFORMATION —Any information which may have been released either orally or in writing prior to the issuance of this bid request shall be deemed preliminary in nature and bind neither the Owasso Public Works Authority nor the vendor. 11. VENDOR CONTRACT — Any proposal accepted should be incorporated into the contract, which the Owasso Public Works Authority will enter into with the vendor. TECHNICAL SPECIFICATIONS - PAGE 2 12. PROPOSED COST — It is not the policy of the Owasso Public Works Authority to negotiate the price after the vendor is selected. The supplied bid form shall include one price for the basic specified vehicle of all equipment and options. All bids delivered to the Authority shall be sealed and visibly marked SEALED BID. 13. CONTACT PERSON — Questions and clarification concerning this bid shall be directed to Tim Doyle by calling (918) 272 -4959 Monday through Friday 8:00 a.m. to 5:00 p.m. TECHNICAL SPECIFICATIONS - PAGE 3 SECTION I - TRUCK SPECIFICATIONS Please note that these specifications establish minimum criteria and the bidder may exceed the noted specifications. The specifications identify the characteristics desired by the Authority such that it is the Authority's intent to receive bids for a refuse vehicle, which are similar to the specifications, with an alternate bid for an identical second refuse vehicle. Exceptions to these specific requirements must be clearly noted. The equipment furnished shall conform to ANSI Safety Standard Z245.1 -1999. 1. CAB: Compliance Or Exception a. Cab Construction: Dual Drive RH Sit -Down type. Low Entry Tilt cab, providing convenient and frequent access in and out, located low and forward of front axle. A 19" floor height from ground (no steps allowed in measurement) on both sides of cab is provided with standard front tires. Design provides seating for driver and one (1) passenger, with interior passage to both seat positions. Maximum interior space is provided with the engine enclosure low and projecting no further forward than the forward edge of the driver and passenger seats. All panels are 2 -sided galvaneal steel for corrosion resistance. No rivets in cab skin. COMPLY b. Cab Framing: Reinforced 14 -gauge floor is welded to sill sides, making a solid foundation. Rear cross sills form a rigid box section when welded to floor panel and side members. COMPLY c. Cab Mounts: Cab is mounted to four (4) insulated rubber points; two (2) front hinge and two (2) rear mountings, one (1) latching; each located more centrally off chassis centerline to reduce torsional input from frame twist; gives cab longer life and provides a better ride. COMPLY d. Cowl: 1- Piece, 16 -gauge galvaneal steel formed panel with windshield cutout and welded in place, provides improved sealing against water leaks. COMPLY e. Dash Tray: 1- Piece, full width of cab interior, molded plastic under -tray, to house cab HVAC ducts and chassis and cab electrical system components in modular assemblies. COMPLY TECHNICAL SPECIFICATIONS - PAGE 4 Compliance Or Exception f. Dash Panel: Molded and contoured 1 -piece panel design with a textured, non -glare Gray finish for a durable scratch and corrosion resistant surface. Removable molded instrument and switch panels provide easy service access. COMPLY g. Roof. The roof is comprised of reinforced 16 -gauge single -wall construction. 2- Sided, 16 -gauge galvaneal steel panel is utilized for corrosion resistance. COMPLY h. Drip Molding: Water is directed away from side doors and windows by 0.25" deep channel type gutters located above side doors on both sides of cab. COMFY i. Cab Insulation: Insulated (rigid foam with R9 factor) roof interior, floor, rear exteriors of cab, interior walls and roof of engine compartment for heat and acoustics. COMPLY j. Doors: LH Solid, RH Flip -Up / Fold / Back. COMPLY k. Door Latch: Flush mounted paddle type latching door handles on inside and outside with keyed locks. COMPLY 1. Door Locks: Vertical axis, push / pull sliding type with keyless locking feature. Keyed alike locks with 3 sets of keys. COMPLY m. Door trim: Interior is painted same color as cab exterior. Lower has a 1 -piece inner door panel in matching gray interior color, molded plastic; integral armrest with door pull pocket; lower storage pocket; panel removes for service access. COMPLY n. Cab Exterior: Front wheel mud flaps, with anti -spray nylon brush material mounted on front fenders, inner fender splash shields. COMPLY o. Mirrors: Left and right side, 16" x 7" single flat face, West Coast 2 -Way Heated Moto Mirrors. Two (2) LH & RE 8" Convex Spot Mirrors. COMPLY p. Cab Tilt System: 12v cab tilt assist pump, hydraulic cab tilt system with manual back -up pump, raise/lower cab control lever with automatic lock type latch; a single double- acting hydraulic cylinder, with built -in velocity fuse for safety, tilts the cabin to 60 °. COMPLY TECHNICAL SPECIFICATIONS - PAGE 5 Compliance Or Exception q. Windshield: Bronze tinted and laminated safety type in rubber locking channel for a watertight seal. Flat and split on cab center; two (2) pieces with a total of 2,600 sq. ins. of viewable glass area for increased visibility. r. Windshield Wipers: Electric Intermittent wipers include one (1) gallon fluid reservoir on right side, with two (2) wet -arm type, 18" long wipers on 25" long wet arms with washers. COMPLY s. Rear Window: Three (3) pieces; tinted tempered safety type in rubber locking channel, with a total of 1,000 sq. ins. of viewable glass area. COMPLY t. Grab Handles: One (1) Black, on each side; 14" long entry assist handle inside cab, bolted to "A" pillar post above dash. One (1) bright finish aluminum, on each side behind cab door, 17" long. COMPLY_ u. Overhead Console: Console provides DIN mounting for an AM/FM radio facing either side, four (4) document/clipboard storage compartments, two (2) each side, mounting locations for cab fans and 2 -way radio, houses dome and map lights and is full width of cab interior. COMPLY v. Cab & Chassis Wiring: Color -coded wire; engine start/stop key control ignition switch on left side only; 12 -volt negative ground; engine electronic diagnostic connector SAE J1587 & J1939. Ignition, battery and ground wires for 2 -way radio power feed routed to and capped in overhead console; two (2) spare rocker switches identified in cab and wired to outside twelve (12) lead junction box on rear of left front fender; plug -in relays, warning alarms and flashers in dash. Capped, power point connection plug is included. NOTE: Wiring to be included for multiple camera system operation; including rear, hopper, lift mechanism cameras and in -cab display screen installed by body manufacturer. COMPLY Wiring harnesses include sealed twist -lock bulkhead connectors, all connectors throughout the chassis electrical system are to provide positive, locking connections. Hard shell grommets provide sealed routing of harness through cab and dash, bringing harness connections inside cab and eliminating exposure to outside elements. All harnesses are to be wrapped with protective covering to reduce friction wear. CO MPT.y TECHNICAL SPECIFICATIONS - PAGE 6 Compliance Or Exception Circuit breakers are automatic reset, are conveniently located below cab dash and provide protection from overloads. De- energizing the circuit and correcting the fault can reset breakers. Dedicated electrical circuits provided for truck body and electrical equipment installations. These circuits will include a fused 20 -amp ignition fed lead. COMPLY w. Instrumentation: All gauges shall be back lit. Full LH & RH Instrumentation. Amtek NGI Gauges, or equal, (SAE J1939); tachometer and speedometer with message center display including: odometer; two (2) trip odometers; engine hour meter; diagnostic mode, NGI or equal warning message. Air cleaner restriction gauge , transmission temperature gauge. Balance of gauges are round 2 ": dual needle air pressure; fuel level; engine coolant temperature; engine oil pressure; voltmeter. All 2" gauges except air pressure have internal driver warning lights. Audible warning alarm for low air pressure, alarm and light for stop engine. Sixteen (16) light bar, indicator lights for left and right turn arrows, high beam headlights, check transmission, check engine, stop engine, engine pre -heat, park brake, ABS malfunction, coolant loss, neutral, water in fuel, high exhaust sensor temperature, DPF restriction, and low air pressure. Warning alarms are single tone. COMPLY x. Lighting: Daytime running lights. LED cab clearance, marker & turn signals. Two (2) outboard mounted Large Single Rectangular (LSR) halogen headlights mounted in a chrome bezel and housing, high -low beams; two (2) amber acrylic lens side marker lights, five (5) amber acrylic lens ICC clearance lights mounted flush and over windshield, polycarbonate lens front turn signals mounted behind front bumper; stop, tail, backup, turn signals and clearance lights on separate circuits. NOTE: Include all required lighting and reflectors to meet all Federal and State of Oklahoma laws for 24 -hour operation on highways. rotp? Y y. Dome Lights: Two (2) interior lights operate as either dome or map lights and are located in overhead console. Dome light automatically operated by a door open switch or manually operated with an On/Off /Override switch. Map lights have individual switches, left and right side. Compi Y z. Horn: Dual tone air horn, under cab steering wheel, center button activated, with two (2) single tone, 12 -volt electric horns mounted behind bumper. COMPLY aa. Back -up Alarm: Warn model 210333, or equal; rated for 107 dB(A). ab. Seats: LH & RH Seats are Air Ride seats with black cloth. TECHNICAL SPECIFICATIONS - PAGE 7 COMPLY Compliance Or Exception ac. Safety Belts: Two (2) shoulder / lap style assemblies with automatic tensioning type retractors and 7" shoulder height adjustment; pushbutton release, nylon weave belts are black in color. COMPLY ad. Sun Visors: Left and Right hand padded, with map or document retainers, same color as cab interior vinyl. COMPLY ae. Ashtray: One (1) ashtray mounted to shift console, on cab centerline. COMPLY af. Up -Level trim: Cab headliner and engine enclosure cover are padded vinyl. Back walls of cab, below windows, covered with stainless steel panels. COMPLY ag. Vents: Two (2) Salem type vents mounted on cab roof. Vents provide directional airflow and are manually operated to open and close. COMPLY ah. Heater/Ventilation: Air Conditioning System provides increased driver comfort by drawing in outside air and effectively distributing it through molded air ducts integral to the dash to four (4) large adjustable vents, two (2) each side. Outside air enters through heater opening in floor of cab (opening is covered with a washable filter /screen), entering cab interior through the heater and vent openings in the heater and cab. Heater/ efroster with 3 -speed blower; SAE J638 rated for 31,600 BTU/HR at 100° F, outlets directed to floor on both sides of cab. Dual Cab Fans. COMPLY 2. ENGINE: a. 2007 approved - 50 State Clean Idle, Ultra Low - Sulfur, Diesel . COMPLY b. Minimum 300 HP @ 2000 RPM, turbo charged, in -line 6 cylinder (Wet sleeve engine design). Specify brand, model, & HP. COMPLY c. Minimum 8.3 -liter displacement. Spec liters. COMPLY d. Minimum 860 -foot pounds torque at 1,300 RPM. Specify torque rating. COMPLY e. FEPTO adapter. COMPLY f. Oil filter(s): Engine mounted, full flow, spin on type. COMPLY g. Coolant filter: Spin on type. TECHNICAL SPECIFICATIONS - PAGE 8 COMPLY h. Fuel Filter(s): Primary and secondary spin on type. Engine Protection: Automatic type, with 30- second warning before shutdown for low engine oil pressure, low coolant level and high coolant temperature. J. Heated Fuel Water Separator: Spin on type with manufacturer recommended filtration. k. Engine Block Heater: 120 - volt/minimum 1,500 -watt, water sealed. Plug in receptacle to be accessible from front bumper. 1. Engine Warranty: 2 year, 250,000 miles. 3. DIPSTICKS: Compliance Or Exception COMPLY COMPLY a. Twist and locking type, engine and transmission oil dipsticks routed to right side location behind the cab in a flexible plastic nylon tube, marked and color coded for quick identification and readily accessible without tilting cab. COMPLY 4. AIR COMPRESSOR: a. Air Compressor: Wabco, or equal, 18.7 CFM air compressor, direct coupled drive, piped directly through engine air intake plumbing. 5. COOLING SYSTEM: a. Cooling: Radiator — largest capacity available, heavy -duty cross flow design and construction with bolted tanks and 3 -row, 14 -fin core; water /antifreeze, 50/50 mix to -34 °F freeze protection; hydrostatically driven and thermostatically controlled, proportionally modulated fan drive; silicone coolant hoses with stainless steel constant torque type hose clamps. Reinforced plastic molded sucker type fan, low coolant probe in surge tank. Maximum ambient operating temperatures are: 97 °F at continuous peak torque; 106 °F at continuous peak horsepower. No through radiator PTO's. TECHNICAL SPECIFICATIONS - PAGE 9 COMPLY Compliance Or Exception b. Charge Air Cooler: Heavy -duty welded type air cooler has a rubber sealed aluminum core and cast aluminum tank construction. Silicone rubber molded hoses with stainless steel constant torque type hose clamps; solid mounted in front of radiator. COMPT.Y 6. AIR INTAKE SYSTEM: a. Air Intake: Donaldson FRG -15 ", or equal; dry element, 2 -stage filtration type with safety element, w/Donaldson, or equal, Pre - Cleaner; air restriction/service indicator, dash mounted; air intake includes 90° ram air hood with water /snow separator. COMPLY 7. EXHAUST SYSTEM: a. Stainless steel, Diesel Particulate Filter (DPF) muffler and 4" stainless steel exhaust tubing; bright heat shield on left/street side, mounted vertically, outboard and above frame behind cab; tailpipe w /rain Cap. Exhaust pipe from turbo to muffler is insulation wrapped. All 2007 and newer diesel engines with DPF mufflers require Ultra -Low Sulfur Diesel (ULSD) fuel containing not more than 15 -ppm sulfur. COMPLY 8. ELECTRICAL SYSTEM: a. 12 volt system. COMPLY b. Batteries: Three (3) 12 -volt Group 31, low maintenance type; with combined rating of 2,775 CCA; 925 CCA each. Battery cables are 0000 sized, with molded color -coded ends, covered with heat resistant corrugated plastic loom. Include disconnect switch at battery box. rnMPi.Y c. Battery Box: 2 -Piece fabricated steel battery box, with painted steel latching, lockable cover with two (2) hand holes, one (1) each side of cover; mounted on left/driver's side outside of frame rail. COMPLY d. Starter: 12 v, Delco, or equal, with over -crank protection. Specify brand & model. COMPLY e. Alternator: 160 -amp brush type, 12 -volt negative ground, belt driven, high output at idle and high temperature design with dual internal fans. COMPLY TECHNICAL SPECIFICATIONS - PAGE 10 Compliance Or Exception f. Cab wiring to include battery and ground wire for 2 -way radio power feed, routed to and capped in overhead console. G�1MPbY g. Wiring to include complete multiple camera system operation installed by body manufacturer. COMPLY 9. STEERING: a. Steering Gear: Integral power assist type, frame mounted; 16 -quart remote reservoir with sight glass and three (3) replaceable filters; glide coated slip shaft splines on intermediate shaft between gear and column. COMPLY b. Steering Column: Dual Tilt/telescopic; headlight dimmer switch mounted on column; self - canceling turn signal switch integral to steering column and 4 -way hazards lever. COMPLY c. Steering Wheel: LH & RH Steering wheels are black, soft touch, 18" diameter, 2 -spoke type with center hom button. COMPLY 10. DRIVE TRAIN: a. Transmission: Allison 3500 RDS (or equal), 4th Generation controls with oil, filter and clutch condition monitors, 6 -speed automatic w/5 -speed programming, electronic shift type, includes two (2) 10 -bolt PTO mounting pads, with internal oil filter, integral oil cooler in radiator. Allison Refuse GRP. 105, PKG. 145 (AG) program, or equal. Auto Neutral System w / "AG" Function. b. Transmission Shifter: 4`h Generation pushbutton style keypad shift controllers, illuminated digital display with indicator lights, low fluid level indicator and gear / mode selection display. COMPLY c. Propshafts: Dana - Spicer "Life Series" SPL -170, or equal, main shaft & auxiliary shaft with bolted half round bearing yokes on transmission and axle U joints. romm Y TECHNICAL SPECIFICATIONS - PAGE 11 11. AIR SYSTEM: Compliance Or Exception a. Bendix B/W AD -9 Heated Air Dryer, or equal, FMVSS 121 dual circuit ABS /4- channel type air braking system, color coded nylon tubing, quick connect/disconnect brake line fittings, 24" drain pull cord on wet/primary tank, air tanks with petcock type drain valves on front and rear brake tanks, stainless steel braided/ eflon lined air compressor discharge line. Three (3) steel air tanks are located inboard of frame rails; 6,360 cu. in. minimum air reservoir capacity w /DV -2 Non - Heated Drain valves on three (3) tanks. Includes low pressure warning light and alarm when air brake system pressure drops below 60 PSI. COMPLY 12. SUSPENSION: a. Front Axle: 20,000 lb. minimum capacity with maximum 45 degree wheel cut. COMPLY b. Front Suspension: Tapered, parabolic springs type, 20,000 lbs. capacity at the ground for a smoother ride. Springs are of front eye and rear slipper configuration. COMLY c. Front Shock Absorbers: Two (2) heavy -duty, hydraulically dampened, double - acting type shock absorbers. COMPLY d. Rear Tandem Axles w /shocks: 46,000 lb. minimum capacity. COMPLY e. Rear Axle Ratio: Spec. COMPLY f. Rear Axle Manufacturer and Stock Number: Specify. COMPLY_ g. Rear Suspension: Hendrickson HMX -460 (or equal) with shocks rated at 46K. CnMPT v 13. BRAKES: a. Front brakes: Air operated, wide brake package design w/ rubber plugged brake lining inspection holes. COMPLY b. Rear brakes: Air operated, wide brake package design w /rubber plugged brake lining inspection holes and automatic slack adjusters. COMPLY TECHNICAL SPECIFICATIONS — PAGE 12 Compliance Or Exception c. Parking Brakes: Both rear axles. COMPLY d. Air -dry with heater and with air bleeder on air tanks. COMPLY e. ABS System: Bendix, or equal, 4- channel cab mount system with wheel end sensors, dash mounted indicator lamp and code check switch. The 4S /4M ABS system configuration maintains four (4) wheel end sensors and four (4) electronically controlled modulator valves, two (2) on front axle, one (1) at each wheel end, and two (2) on rear axle. Rear axle sensors are located on wheel ends of rearmost axle of tandem set. Data links configured for SAE J1587/1939. COMPLY 14. WHEELS: a. Ten (10) hole, 11.25" B.C. hub piloted, powder coated steel disc wheels, with minimum of two (2) hand holes. Rim center is piloted to align onto the axle hub for more positive wheel centering. COMPLY b. Front: Qty. two (2): 22.5" x 9.00" steel disc wheels, rated for 10,000# ea. COMPLY c. Rear: Qty. eight (8): 22.5" x 8.25" steel disc wheels, rated for 7,400# ea. COMPLY d. Wheel Seals: All shall be oil lubricated. OAMP1 Y 15. TIRES: a. Front: Qty. two (2): Highway tread, 20 -ply rating, steel belted tubeless radials, 65 MPH continuous speed rating. b. Front: One (1) Spare front tire and wheel. COMPLY c. Rear: Qty. eight (8) Mud and snow tread, 16 -ply rating, steel belted tubeless radials, 65 MPH continuous speed rating. COMPLY d. Rear: One (1) Spare rear tire and wheel. COMPLY 16. FRAME: a. Straight full depth frame design; must be factory built with no frame modifications. Must be compatible with body manufacturer. COMPLY TECHNICAL SPECIFICATIONS -PAGE 13 Compliance Or Exception b. 110,000 PSI minimum yield strength: Specify COMPLY c. 2,047,000 in. lbs. minimum RMB per rail, from front axle to end of frame. Specify. COMPLY d. Ladder Type w/Reinforced Crossmembers: Specify. COMPLY e. To be adequately supported in full load capacity under adverse conditions, per manufacturer's specifications. COMPLY f. Fasteners shall be minimum SAE Grade 8, torque to manufacturers specifications. COM121 V g. No rivets shall be used in frame assembly. COMPLY h. Tow Hooks: Two (2) for full load capacity, lift and pull, attached directly to the chassis frame protruding through front bumper. COMPLY 17. BUMPER: a. Full width of cab; minimum 0.19" thick steel, formed 16" tall channel; struts from bumper to frame; bolted to chassis frame; cutouts for turn signals and access to front tow pins provided. COMPLY 18. WHEEL BASE: a. Specify wheel base. COMPLY 19. PAINT: a. Cab & Chassis: Acrylic urethane (low VOC, high solids) paint. COMPLY b. All surfaces shall be cleaned and degreased prior to application of one coat of high quality primer that is compatible with finish paint. COMPLY c. Cab & Body: Apply a minimum of two (2) coats of finish paint. COMPLY d. Chassis Color: Glossy white. COMPLY e. Cab Interior Color: Gray, w /powder coated overhead console. COMPLY TECHNICAL SPECIFICATIONS - PAGE 14 f. Frame Color: Glossy black. g. Front Bumper Color: Glossy black. h. Wheels: Powder coated, white. 20. UNDERCOATING: a. Manufacturer's standard factory undercoating with rust inhibitors. 21. MISCELLANEOUS: a. First Aid Kit: Qty. one (1), mounted. b. Triangle Warning Kit: Qty. one (1), mounted Compliance Or Exception COMPLY COMPLY COMPLY COMPLY COMPLY c. Fire Extinguisher: Qty, one (1), 10 lb. multi - purpose (ABC) dry chemical fire extinguisher, mounted in cab. COMPLY 22. HARDWARE: a. Use no metric fittings or hardware, use SAE Grade 5 or above (domestic) nuts and bolts depending on application. SAE Grade 8 on frame. COMPLY 23. SAFETY: a. Vehicle shall comply with all federal D.O.T. standards and laws, as well as comply with all State of Oklahoma and local laws governing vehicle manufacturing and highway safety and load requirements. coMPLx 24. MANUALS: a. Two (2) complete sets of manuals (operator, service and parts) shall be supplied with vehicle. COMPLY TECHNICAL SPECIFICATIONS - PAGE 15 SECTION II - PACKER SPECIFICATIONS Please note this specification describes a hydraulically actuated packer body with a mechanical lifting device capable of handling 30 to 110 gallon refuse containers. The body shall be capable of compacting and transporting refuse to a landfill or transfer station and dispensing the load by means of hydraulically ejecting the load from the body. The manufacturer of all equipment furnished under this contract shall be ISO 9001 Certified. The equipment furnished shall conform to ANSI Safety Standard Z245. 1 -1999. 1. BODY: HEIL 28YD DPF Python Body a. Must be new, unused and of current year of manufacture. Body design must have been in production for minimum of one (1) year. Prototype or test bodies are not acceptable. b. The body must be installed by the truck chassis manufacturer so as to provide a complete vehicle with one product responsibility. c. Body must be in conformance with latest ANSI Z245.1 -1999 recommended safety standards in effect on the date of manufacture. Compliance Or Exception COMPLY COMPLY COMPLY d. Volume: Minimum of 28 cubic yards excluding the hopper. Body shall be constructed to allow high density loading minimum of 1000 pounds per cubic yard of normal refuse. COMPLY e. Roof: 8 -gauge (minimum) 80,000 PSI high tensile steel, fully welded to a full length 8 ga. Inner and 11 ga. Outer, 80,000 PSI minimum roof crown rail to contain and dissipate forces equally throughout the body structure. Front and rear lateral roof bow shall be 2 "x 8 "x.25 ", A500 Grade b, 46,000 PSI minimum yield. COMPLY f. Sides: 8 -gauge (minimum) 80,000 PSI high tensile steel, fully welded to a roof crown rail and to the 4.7 "x18" floor skirt rail. COMPLY g. Floor: Floor shall be flat full width and shall not have inboard guide rails or a trough. The floor shall be a minimum .1875" x 150,000 PSI minimum yield and shall be reinforced with one piece full width and interlaced 3" x 6" x 10 ga., 80,000 PSI minimum yield channels nominally located on 18" centers so as to withstand continuous operation at maximum imposed loads without harmful deformation or excessive wear. All body floor members shall be continuous weld. TECHNICAL SPECIFICATIONS - PAGE 16 COMPLY Compliance Or Exception h. The body interior shall have a smooth flat floor without a trough. The sides and roof shall be smooth curved construction. All materials shall be steel unless otherwise specified. COMPLY i. In order to prevent damage from corrosion and fire, no hydraulic cylinders, valve or other hydraulic components shall come in contact with refuse packed into the body. COMPLY j. Body sides and roof shall be of curved stress skin construction interfacing with the corner mainframe bolsters. All sidewall and roof members shall be continuous welded. COMPLY k. Rear mainframe body side bolsters shall be a minimum of 3" x 20" at the mid span section and 5" x 20" at the major upper and lower connecting points of the mainframe. The bolsters shall be contour shaped to the sidewall and formed from minimum 7 ga., 80,000 PSI minimum yield steel. The front mainframe body side bolsters shall be a minimum of 3.7" x 8.6" at the mid span section and 5" x 8.6" at the major upper and lower connecting points of the mainframe. The bolsters shall be contour shaped to the sidewall and formed from minimum 8 ga. x 80,000 PSI minimum yield steel. The reinforcement bolsters shall be fully welded to the curved body side sheets. COMPLY 1. Floor longitudinal long members shall be formed trapezoidal shape 9.6" x 11" with a 3.3" base sill of 7 ga., 80,000 PSI minimum yield formed channels. COMPLY m. Packer panel guide rail bottom edge shall be located 3.7" above longitudinal floor corners and integral to body floor sheets. The guide rail channel shall have interior dimensions of 3.5" x 4.2 ". The top flange of the guide rail channel shall be reinforced with a 45° plate, which shall also serve as a self cleaning device. COMPLY n. Body to be hydraulic full load ejection type. COMPLY 2. PACKER: a. Shall be designed to provide easy access to electrical conduits, hydraulic reservoir, and ejection mechanism. COMPLY TECHNICAL SPECIFICATIONS -PAGE 17 Compliance Or Exception b. A hydraulically actuated packer traversing a minimum of 60 ", while packing, shall clear the hopper of material with a maximum cycle time of fourteen (14) seconds. A proximity switch will automatically reverse the packing cycle and return the packing panel to the front head. An automatic back -up reversing means shall be provided should the packing panel be unable to reach the rearmost packing position of 60 ". COMPLY c. Step rungs and handgrip shall be provided for ease of access. (AMPLY d. Panel face: 1/4" 80,000 PSI abrasion resistant steel (minimum). COMPLY e. A spill shield, fabricated from 11 ga., 50,000 PSI minimum yield steel shall be affixed to the top of the packing panel. COMPLY f. The packer panel and spill shield shall be reinforced with a combination of structural members for maximum rigidity. Comity g. Hopper zone guide rails (2) in the side of the body shall be comprised of a.25", 50,000 PSI minimum yield formed angle welded to 3.5" x 3.5" x.3125" ASTM A500 tubing on each side of body. The tubing shall run the full interior length of the hopper and extend 28" into the body. The rails shall be clad in the following manner. COMPT.Y 1. Top wear bar: 1/4" thick x 2" wide, 145,000 PSI minimum AR steel. COMPLY 2. Side wear bar: %4" thick x 2.5" wide, 145,000 PSI minimum AR steel. COMPLY 3. Bottom wear bar: 1/4" thick x 2.5" wide, 145,000 PSI minimum AR steel. COMPLY h. The guide perch on each side of the packer panel shall be 3" x 6" x.25" ASTM A500 Grade B structural tubing clad in the following manner. COMPLY 1. Top wear bar, .25" thick x 2" wide x 35" long, 145,000 PSI minimum yield, AR steel. C.(1MPLY 2. Side wear bar, .25" thick x 2" wide x 35" long, 145,000 PSI minimum yield, AR steel. COMPLY 3. Bottom wear bar, .375" thick x 3.5" wide x 35" long, 145,000 PSI minimum yield, AR steel. COMPLY TECHNICAL SPECIFICATIONS - PAGE 18 n. The packing mechanism shall be capable of extending to the rearmost end of the body, past full pack position, to provide off - loading function when the tailgate is raised. COMPLY 3. HOPPER: a. The hopper shall have a minimum capacity of five and two - tenths (5.2) cubic yards. Note exception and size. COMPLY b. Hopper width shall be 80 ". Note exception and size. COMPLY c. Hopper length shall be 69.5 ". Note exception and size. COMPLY d. Hopper depth on the curbside, including 6" rubber flap, shall be 66 ". Note exception and size. COMPLY e. Hopper depth on the street side shall be 75 ". Note exception and size. COMPLY f. Hopper shall be of flat floor and straight vertical sidewalls. Hopper shall be designed to properly handle thirty (30) gallon through three hundred (300) gallon automated side loader carts. CAMPIyY TECHNICAL SPECIFICATIONS - PAGE 19 Compliance Or Exception i. The packer panel shall be provided with bolt -on lugs for each of the two (2) packing cylinders. The cylinders shall be attached to the packer panel lugs via 2" diameter pins. Cylinder removal may be accomplished by either pulling the pins or removing the entire bolt -on lugs. The lugs shall be attached to the packing panel with six (6) .75" diameter bolts for each lug assembly. COMPLY j. The body front head shall also be provided with bolt -on lugs for packing cylinders. The lugs shall retain each cylinder pin with six (6) .75" diameter bolts. COMPLY k. The packer will be hydraulically actuated by two (2) double acting multi -stage cylinders having chrome plated tubes, and shall have spherical bearings on both ends. COMPLY 1. Packing force shall be a minimum of 83,000 pounds. Cylinder force shall be a minimum of 118,000 pounds. COMPLY m. The packer shall be designed to allow dumping of a container regardless of the position of the packing panel during the compaction cycle. COMPLY n. The packing mechanism shall be capable of extending to the rearmost end of the body, past full pack position, to provide off - loading function when the tailgate is raised. COMPLY 3. HOPPER: a. The hopper shall have a minimum capacity of five and two - tenths (5.2) cubic yards. Note exception and size. COMPLY b. Hopper width shall be 80 ". Note exception and size. COMPLY c. Hopper length shall be 69.5 ". Note exception and size. COMPLY d. Hopper depth on the curbside, including 6" rubber flap, shall be 66 ". Note exception and size. COMPLY e. Hopper depth on the street side shall be 75 ". Note exception and size. COMPLY f. Hopper shall be of flat floor and straight vertical sidewalls. Hopper shall be designed to properly handle thirty (30) gallon through three hundred (300) gallon automated side loader carts. CAMPIyY TECHNICAL SPECIFICATIONS - PAGE 19 g. Hopper long members shall be formed trapezoidal shape 9.6" x 11" x 3.3" base sill of 7 ga., 80,000 PSI minimum yield formed steel channels. h. Hopper floor shall be constructed of a minimum .25" 150,000 PSI minimum yield steel plate. i. Hopper sides shall be constructed of a minimum .1875" 150,000 PSI minimum yield steel sheet. Compliance Or Exception COMPLY QIW COMPLY j. A hopper sump shall be provided in forward floor area of the hopper. Sump shall have a 40 gallon minimum capacity and have dual clean-out doors, 14.5" wide x 7" high, on each side of the body. A tool, with hanger brackets, for easy cleanout shall be provided. COMPLY k. An access door opening, 26.75" wide x 36.25" high, shall be provided on hopper left hand side wall. Folding steps and grab handles shall be provided to ease entry. COMPLY 1. The front of the hopper, forward of the packer mechanism, shall be accessible by removing a 79.75" wide x 36" high expanded metal screen. CnMPLy m. A hopper hood shall be included for the purpose of containing all debris in the hopper during transport to the landfill. COMPLY 4. TAILGATE: a. The 5.3 cubic yard (bustle) or 1 cubic yard (flat) tailgate must be one piece top hinged, and shall hydraulically open approximately 30° above horizontal. COMPLY b. Tailgate shall be constructed of a minimum 10 ga., 80,000 PSI minimum yield on rear and side walls. COMPLY c. The bustle tailgate shall be reinforced by a minimum 12 ga., 80,000 PSI minimum yield horizontal boxed brace. COMPLY d. The tailgate will be secured to the body by two (2) sets of hinges with 2" hinge pins at the roof line. COMPLY TECHNICAL SPECIFICATIONS - PAGE 2 0 k. Tailgate shall include a mounted rear camera system. COMPLY I. A rear mounted strobe light system shall be installed on upper 1/3 of tailgate. COMPLY 5. LIFTING MECHANISM: a. The lift base shall support the lift arm, the dump arm, the level pivot, the level link, the pivot link, and the reach link. The lift base shall rest atop the chassis frame rails for superior vertical distribution of loads induced into the chassis frame rails. Lift mechanisms mounted alongside the chassis frame will not be accepted. The lift base shall consist of a .5" x 16" x 61 ", 50,000 PSI minimum yield, surface plate for chassis frame mounting and shall be reinforced by four (4) vertical ribs for rigidity and arm pivot placement. The ribs shall utilize .75" x 6.5 ", 50,000 PSI minimum yield steel. The base shall be mounted to the chassis frame rails by a minimum of eight (8) .75 ", Gr. 8 studs. The front -to -rear mounting length shall not exceed 18 ". COMPLY TECHNICAL SPECIFICATIONS — PAGE 21 Compliance Or Exception e. A heavy duty rear door positive seal of rubberized gasket material shall be installed the full length of the bottom and 56.5" up sides of tailgate to prevent leakage. COMPLY f. The tailgate shall be raised and lowered hydraulically actuated by two (2) double acting cylinders with a minimum 3" bore x 35.25" stroke x 1.5" diameter chrome plated rod. Cylinder design shall include an orifice fitting in the base port, which shall prevent rapid descent of the tailgate in the event of a hydraulic failure. COMPLY g. The tailgate shall be hydraulically locked by two (2) cylinders having a minimum 3" bore x 1.5" diameter hardened chrome plated rod x 3.62" stroke. COMPLY h. Tailgate shall include safety props. COMPLY i. Tailgate shall include an audible backup alarm system. COMPLY j. Tailgate shall include an audible alarm system when lifting mechanism is engaged. An in -cab warning indicator (tailgate ajar) shall also be installed. COMPLY k. Tailgate shall include a mounted rear camera system. COMPLY I. A rear mounted strobe light system shall be installed on upper 1/3 of tailgate. COMPLY 5. LIFTING MECHANISM: a. The lift base shall support the lift arm, the dump arm, the level pivot, the level link, the pivot link, and the reach link. The lift base shall rest atop the chassis frame rails for superior vertical distribution of loads induced into the chassis frame rails. Lift mechanisms mounted alongside the chassis frame will not be accepted. The lift base shall consist of a .5" x 16" x 61 ", 50,000 PSI minimum yield, surface plate for chassis frame mounting and shall be reinforced by four (4) vertical ribs for rigidity and arm pivot placement. The ribs shall utilize .75" x 6.5 ", 50,000 PSI minimum yield steel. The base shall be mounted to the chassis frame rails by a minimum of eight (8) .75 ", Gr. 8 studs. The front -to -rear mounting length shall not exceed 18 ". COMPLY TECHNICAL SPECIFICATIONS — PAGE 21 b. The lift arm shall consist of a 4.5" x 9.5" fabricated structure with a 4" x 6" structural tube to serve as support for the dump arm. Compliance Or Exception COMPLY c. The dump arm shall support the Tri-Cuff (or equal) grabbers. The two (2) dump arm grabbers shafts shall be of splined and tapered design manufactured from Astralloy —V, or equal, for positive, superior strength, fit and alignment. The 2.5" diameter morse taper shall permit precise alignment and security for the grabber crank flanges. The 2.5" wide x 8" pitch diameter quadrant gears shall sleeve onto the 2" diameter x 19 tooth splines. The gears shall be manufactured of SAE8620 carburized and hardened to RC50. The splined shaft shall be straddle mounted within the gear case on 2" spherical bearings, sealed for lubricant via 3" diameter shaft lip seals. The dump arm shall contain a sealed gear case filled with a full bath lubricant for the shaft and gears at all times. The lubricant shall be EP 80 -90 rating. COMPLY d. The level pivot shall be a fabricated channel with a 4.7" web x 8.2" flanges x.25", 50,000 PSI minimum yield steel. COMPLY e. The level link shall be a 1.5" x 3" x 0.188" structural tube machined at each end for steel spherical bearings and two (2) 1.5" x 4" TGP pins. CCIMPLY f. The pivot link shall be a 3" x 3" x 0.375" structural tube machined for a Connex (or equal), steel bushing of AISI 615C on the top end, and a 2" spherical bearing on the bottom end. The Connex, or equal, bearing shall be sealed by (2) Garlock 9220 (or equal), "U -cup" 90 durometer urethane seals. Both ends shall be supported by two (2) 2" x 3.5" TGP1045RC55- NOM24RMS pins. COMPLY g. The reach link shall consist of two (2) parallel 3" x 5" x .375" structural tubes linked midspan and properly lined bored each end for four (4) Connex (or equal), bushings of AISI 615C, sealed by two Garlock 9220 (or equal), "U -cup" 90 durometer urethane seals, and supported by one (1) 3" x 14.5" TGP1045RC55- NOM24RMS upper pin and one (1) 3" x 13.4" TGP1045RC55- N0M24RMS lower pin. C()MpT Y h. The lifting mechanism shall be capable of lifting containers ranging from 30 -110 gallons at level container placement, and shall be capable of extending, grabbing, raising, dumping, and returning a container from any position without the need to "retract" the lift arm and shall perform the following lift cycle functions in approximately eight (8) seconds at engine idle. COMPLY TECHNICAL SPECIFICATIONS - PAGE 2 2 Compliance Or Exception L The lift shall be powered by three (3) hydraulic cylinders with variable progressive 3" cushions at each end of the stroke. COMPLY All lift cylinders shall have hardened and chrome plated rods and shall be manufactured by John Deere or equal. Control valves shall be direct acting, feather -able, air actuated. COMPLY k. The lift mechanism shall traverse the container from the point of engagement to the elevated and rotated position of discharge through a compound elliptical curve devoid of abrupt directional changes and high gravity forces to preserve container structural integrity and greatly reduce container maintenance. COMPLY 6. HYDRAULICS: a. The maximum operating pressures shall be 2500 PSI. COMPLY b. The hydraulic system shall operate at an acceptable temperature without the need for external hydraulic oil cooling devices. COMPLY c. The hydraulic pump shall be a conventional Commercial HOC single gear pump designed to operate -in- gear -at -idle, producing 29 GPM at 750 RPM operating speed. The total of 29 GPM, at idle, shall be provided to the packer cylinders while the loader remains inoperative. COMPLY d. All hydraulic tubes will be securely clamped to prevent vibration, abrasion, and excessive noise. COMPLY e. All hydraulic hoses shall conform to SAE standards for designed pressure. All high pressure hoses shall be sleeved with fabric guard for added protection. COMPLY f. The hydraulic reservoir shall have a 50 gallon gross capacity and a 45 gallon net capacity. COMPLY g. The tank shall be complete with a screened fill pipe and cap, filter breather, clean out cover, oil level sight and temperature gauge, and suction line shut -off valve. COMPLY h. The hydraulic system shall be protected by a three (3) micron, in tank, return line filter along with a 100 mesh (140 micron) reusable oil strainer in the suction line. COMPLY TECHNICAL SPECIFICATIONS - PAGE 2 3 Compliance Or Exception i. The return line filter shall also include an in -cab filter by -pass monitor, which shall alert the operator or service personnel when the filter is in need of replacement. COMPLY j. A hydraulic pump shut down system shall also be included, which shall prohibit prolonged operation of the hydraulics when the filter is in the by -pass mode. CCIMPLY 7. EJECTION SYSTEM: a. Load shall be discharged by hydraulic load eject system. COMPLY 8. LUBRICATION: a. All body hinges, cylinder rod ends, cylinder base trunnions and high cycle pivot points shall be supplied with grease fittings. COMPLY 9. ELECTRICAL: a. A PLC (Programmable Logic Controller) electronic control center shall be provided to monitor system functions. The PLC shall be installed inside the truck cab and shall possess self diagnosing error codes which identify the trouble source. Both audio and LED outputs must be made available to aid in locating trouble source. r(1MPT V b. All electrical wiring connectors to be automotive double -seal, with wiring in split convoluted loom. All wiring connections to be soldered with rubber molded covering or crimp type connectors with shrink wrap. Unprotected wiring in any application is unacceptable. CO�trLY c. All switches not manually operated shall be proximity in type. Mechanical switches are not acceptable. COMPLY d. A control panel light shall be provided to warn the driver /operator any time the lift is not fully stowed. COMPLY e. All electrical circuits are to be protected by circuit breakers with reset function. All circuit breakers are to be clearly marked for function. COMPLY TECHNICAL SPECIFICATIONS - PAGE 2 4 Compliance Or Exception f. Circuit wiring to be white in color with circuit identification and wire number every 6 ". COMPLY 10. CONTROLS: a. The lift controls shall be a combination of electric over air over hydraulic and air over hydraulic and located in the cab convenient to the operator. COMPLY 1. The reach and lift shall be direct air over hydraulic for the x -x axis and y -y axis functions to be controlled by appropriate movement of the joystick. COMPLY 11. HARDWARE: a. Use no metric fittings or hardware. COMPLY -- TECHNICAL SPECIFICATIONS - PAGE 2 5 2. The grabber functions shall be electric over air over hydraulic and shall be controlled by thumb switches on the upper portion of the joystick. COMPLY b. The lift controls shall be self - centering type, returning to the neutral position when released. These controls shall direct oil flow via a three (3) section "on- command" valve. COMPLY c. Selectable auto -dump and auto -stow shall be provided. COMPLY d. The packer button controls shall be electrical push buttons located in the cab convenient to the operator. Separate push buttons shall be provided for "Pack" and "Retract" to provide complete packer panel movement control in either direction. Pushing the "Pack" button shall automatically extend and retract the packer panel for a complete cycle. COMPLY e. An emergency on/off button shall be provided to stop packer panel movement during the extend or retract cycles. COMPLY f. Tailgate raise and tailgate lock controls shall be individually controlled by pneumatic toggle switches inside the cab. COMPLY g. Include optional remote lift control- air toggles operation package mounted under the seat on RH side. COMPLY 11. HARDWARE: a. Use no metric fittings or hardware. COMPLY -- TECHNICAL SPECIFICATIONS - PAGE 2 5 Compliance Or Exception 12. LIGHTING: a. Clearance, back up, and directional lights shall be Lexan lens, LED type, shock mounted in a protective housing. The entire unit shall be flush mount, replaceable pop out style. COMPLY b. All lights shall be provided in accordance with FMVSS #108 and ANSI 245.1 -1999, plus mid body turn signals on each side of the body and a center brake light on the rear. COMELY c. A rear mounted strobe light system shall be installed on upper 1/3 of tailgate. CnMPT.V 13. REAR UNDERRIDE AND TIRE GUARD: a. The body shall be equipped with a rear under -ride guard as standard equipment to meet Federal Motor Carrier Safety Regulation 49CFR393.86, TTMA RP No. 41 -02, and SAE J682 Oct84. COMPLY b. The underside of the body and hydraulic lines are to be undercoated. COMPLY 14. PAINT: a. First Step — Smoothing - All weld slag, splatter or roughness shall be removed with the appropriate hand tools. No sand, shot or glass air blasting shall be permitted to eliminate contamination and possible damage to bearings or pin surfaces and possible distortion of higher gauge sheet materials used on the body. COMPLY b. Second Step — Purgation - A heated pressure wash shall drench the entire body with a highly concentrated alkaline degreaser and emulsion soap to clean all metal surfaces. This solution shall soak through and break down the oil film and other contaminants found on steel. The solution shall be non - corrosive to metals and shall be environmentally friendly. COMPLY Third Step — Washing - The heated pressure washing shall thoroughly remove all soap residues. This process shall be completely safe to use on plastics, rubber, leather and fabric, and be safe on all metals. The solution shall be approved for all types of steel structures, machines, bodies, etc., where harsh environmental conditions are present COMPLY TECHNICAL SPECIFICATIONS - PAGE 2 6 Compliance Or Exception d. Fourth Step — Pre - Treatment — An organically accelerated phosphoric acid based pretreatment will be applied to all metal surfaces. This step provides a chemical conversion coating which changes the chemical and physical nature of the surface by providing a surface that the next application (prime) will adhere to. COMPT.Y e. Fifth Step — Sealing - The entire body shall be coated with an application of the patented Dry-In -Place Seal from Henkel Surface Technologies, or equal. This process shall dramatically improve the surface finish's resistance to rusting that occurs from general wear and tear, and shall provide improvements to paint adhesion and other related corrosion that occurs over the life of the products. This shall help retain the "as new" appearance of the factory paint surface. C.nMPT Y f. Sixth Step - Primer Coat Paint - The seal coat shall be painted using Sikkens Autocoat LV epoxy primer, or equal, in an amount necessary to achieve a dry thickness of one (1) mil. COMPLY g. Seventh Step - Finish Top Coat Paint — Approximately two and one -half (2.5) mil of high luster finish coat shall be applied using Sikkens Autocryl /acrylic urethane, or equal. This shall result in a finish of 3.5 mil minimum thickness and up to 4 mil maximum thickness. COMPLY h. Finish color is GLOSSY WHITE. i. The underside of the body and hydraulic lines are to be undercoated. j. All decals will be ANSI compliant. 15. MISCELLANEOUS: a. Include a service hoist for maintenance. b. A camera system shall be installed to include; rear view, hopper view, and lifting mechanism operations. c. An environmental spill kit shall be installed on the refuse body. d. A 20 lb. fire extinguisher shall be installed on the refuse body. TECHNICAL SPECIFICATIONS - PAGE 2 7 COMPLY COMPLY COMPLY CDMPT.y COMPLY COMPLY COMPLY Compliance Or Exception e. All body structure and components, including hydraulic cylinders, hydraulic and electrical components, will be warranted for a minimum of one (1) year or 2500 hours. GODLY f. Two (2) complete sets of manuals (operator, service and parts) shall be supplied with the vehicle. MM,PTY 16. TRAINING: a. Factory training at the City of Owasso by factory technical representative on service and operation of equipment at no extra cost to the Authority. (Minimum training time of two hours). COMPLY ALTERNATES #1 SECOND IDENTICAL VEHICLE CAN BE SUPPLIED COMPLY TECHNICAL SPECIFICATIONS - PAGE 2 8 BID PROPOSAL - SUBMITTAL PAGE ONE (1) HIGH COMPACTION, FULLY AUTOMATED REFUSE COLLECTION VEHICLE BASE BID AS SPECIFIED $ 217,474.00 Proposal #1 - CCC Chassis Model LET2 -46 w /Bridgeport 28YD Ranger Automated Sideloader Body. ALTERNATE #1 (IDENTICAL VEHICLE) $ 217,474.00 TIME OF DELIVERY: 210 -270 calendar days from date of award. I hereby acknowledge that I have read the specifications and that I am legally bound by the statements on the Bid Proposal - Submittal Pages. Signature R.W. BUTLER, REGIONAL SALES MANAGER Printed Name & Title CRANE CARRIER COMPANY Company 1925 NORTH SHERIDAN ROAD Address TULSA, OK 74115 Proposal #2 - CCC Chassis Model Let2-46 w /Wayne 27YD CurbtenderAutomated Sideloader Body $224,528.00 (Alternate #1 - Same Price) Proposal #3 - CCC Chassis Model Let2 -46 w /Labrie 28YD Automizer Right -Hand Automated Sideloader Body $234,432.00 (Alternate #1 - Same Price) Proposal #4 - CCC Chassis Model Let2 -46 w /HEIL 28YD DPF Python Automated Sideloader Body $238,206.00 (Alternate #1 - Same Price) BID OPENING: MARCH 11, 2009 @2:00 P.M. COMPLETE AND ATTACH THE NON - COLLUSION BID AFFIDAVIT TO BID. NON - COLLUSION BID AFFIDAVIT STATE OF OKLAHOMA ) ) SS COUNTY OF TULSA ) R.W. BUTLER , of lawful age, being first duly sworn, on oath says that (s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a part of any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from biding; or with State, County, or City officials or employees as to quantity, quality, or price in prospective contract, or any discussions between bidder and any State, County, or City official concerning exchange of money or other thing of value for special consideration in the letting of a contract. Name: R.W. BUTLER 1 ' l N ' J/ kot;_� Signature Subscribed and sworn before me this day of rn�tfi°' , 2009. My Commission Expires: ssion # (0 06 *A NOTE: COMPLETE THIS AFFIDAVIT AND RETURN WITH BID PROPOSAL MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP ADMINISTRATIVE SERVICES DIRECTOR SUBJECT: OPWA RESOLUTION NO. 2009-02 AUTHORIZING OWRB LOAN APPLICATION DATE: March 20, 2009 BACKGROUND: In August of 2007, the OPWA Trustees and the City Council authorized a Revenue Anticipation Note (RAN) to provide financing for the Garnett Regional Detention project. The $1,742,519.08 current balance of the RAN has provided funding for engineering, the land purchase and Phase I of the project. The OWRB (Oklahoma Water Resources Board) provides low interest long -term financing for water and wastewater projects as well as urban stormwater and watershed management projects. Since 1992, all of Owasso's water and wastewater projects have been financed by the OWRB. Recent changes in federal legislation have made financing through the OWRB especially advantageous at this time. Financing this stormwater project through the OWRB would increase the amount in Owasso projects that could be eligible for federal stimulus funding. Therefore, staff has reevaluated the financing options for this stormwater project and believes that OWRB funding is the most cost effective for this project. Resolution No. 2009 -02 authorizes the application to the OWRB for financial assistance through the OWRB State Revolving Fund for the purpose of financing stormwater system improvements. Additionally, the resolution authorizes payment of a loan application fee to the OWRB and authorizes Wells Nelson & Associates (Keith McDonald) to act on behalf of the OPWA. If the application for funding is approved by the OWRB, authorization for the loan would require additional action by the OPWA Trustees and the City Council at a future meeting. RECOMMENDATION: Staff recommends Trustee approval of OPWA Resolution No. 2009 -02 a resolution agreeing to file application with the OWRB for financial assistance through the OWRB State Revolving Fund Program for the purpose of financing the Garnett Regional Detention project and containing other provisions related thereto. ATTACHMENT: OPWA Resolution No. 2009 -02 OPWA RESOLUTION NO. 2009-02 A RESOLUTION AGREEING TO FILE AN APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD (THE "OWRB ") FOR FINANCIAL ASSISTANCE THROUGH OWRB STATE REVOLVING FUND PROGRAM, WITH THE LOAN PROCEEDS BEING FOR THE PURPOSE OF FINANCING STORMWATER SYSTEM IMPROVEMENTS AND RELATED IMPROVEMENTS SERVING THE CITY OF OWASSO, OKLAHOMA; AND CONTAINING OTHER PROVISIONS RELATED THERETO. WHEREAS, The Owasso Public Works Authority (the "Authority ") has under consideration improvements to the storm water system serving the City of Owasso, Oklahoma, to include improvements necessary to upgrade the stormwater system including stream channel improvements, wetland mitigation, and construction of the 96th Street and Garnett Regional Detention Pond, and other related engineering design and construction (collectively, the "Project "); and WHEREAS, it is deemed desirable for the Authority to give preliminary authorization for the issuance of obligations for such purpose; and WHEREAS, the Oklahoma Water Resources Board has made monies available to qualified entities for the financing of certain qualifying projects; and WHEREAS, the Authority hereby agrees to file an application(s) with the Oklahoma Water Resources Board for financial assistance in the aggregate amount as, based upon engineering studies currently in progress, will be sufficient to pay certain of the costs associated with the referenced Project. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: Section 1. Application. The Authority shall file an Application(s) with the Oklahoma Water Resources Board seeking financial assistance through the OWRB State Revolving Fund Program; and the Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized to execute said Application(s) for and on behalf of the Authority. The Authority is further authorized to advance to the Oklahoma Water Resources Board the necessary application fees in connection with the referenced Application(s). Section 2. Professionals. The Authority hereby authorizes Wells Nelson & Associates, L.L.C., to prepare and submit the referenced Application(s) on behalf of the Authority and to take such other action as is necessary to obtain financing for the referenced Project. Section 3. Other Matters. The Chairman or Vice Chairman and Secretary or Assistant Secretary of the Authority are hereby authorized and directed to do all other lawful things necessary to carry out the terms and conditions of this Resolution. PASSED, ADOPTED AND APPROVED THIS 24TH DAY OF MARCH, 2009. THE OWASSO PUBLIC WORKS AUTHORITY (SEAL) Chairman ATTEST: Secretary STATE OF OKLAHOMA ) )SS COUNTY OF TULSA ) I, the undersigned, Secretary of The Owasso Public Works Authority, Tulsa County, Oklahoma, do hereby certify that the above and foregoing is a true, full and correct copy of an excerpt from the minutes of a meeting of the Board of Trustees of said Authority, held on the date above stated, all as recorded in the official minutes of such meeting. I further certify that the "Open Meeting Law" was complied with for such meeting. GIVEN UNDER MY HAND THIS 24TH DAY OF MARCH, 2009. (SEAL) Secretary MEMORANDUM TO: HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: JULIE TROUT LOMBARDI CITY ATTORNEY SUBJECT: POLICY REGARDING REMOVAL OF ITEMS FROM A MEETING AGENDA DATE: March 13, 2009 BACKGROUND: The City Council, Owasso Public Works Authority and the Owasso Public Golf Authority are broadly vested with authority under the City's Charter, the Oklahoma Constitution and Oklahoma statutory law to adopt and implement efficient and equitable policies and procedures governing their public meetings. Meetings of a public body should be conducted in an orderly manner and in accordance with the rules of parliamentary procedure. Adherence to parliamentary procedures enables a governing body to remain focused on a single issue until that particular matter is fully resolved and to make informed decisions following due consideration of the matter before the public body's members. Development of Policies and Procedures, based upon the rules of parliamentary procedure, furthers a public body's foundational goal of conducting its meetings with order and in a manner that allows for public participation, accountability and additional transparency of government. Items for discussion and items requiring action by the City Council, OPWA and OPGA have traditionally been placed on the appropriate public body's agenda either by a City Council member, a Trustee of the OPWA or OPGA, City Staff or at the request of a citizen residing in the City of Owasso. In some instances, circumstances change following the original request that an item be placed on a City Council, OPWA or OPGA agenda, and the City Council member, Trustee, Staff member or citizen have subsequently desired to: 1) remove the item from the agenda and reschedule consideration of that matter on a date certain in the future, or, 2) remove the item from the agenda for an indefinite period of time without specifying the date upon which the matter will be considered in the future. In the past, items have been removed from an agenda upon the request of any City Council member or Trustee or upon recommendations from Staff. Inevitably, however, some confusion has been created when items have been removed from an agenda prior to the public body's meeting. Neither the City Council, OPWA nor OPGA have previously adopted policies or procedures governing removal of items from an agenda, thus there are currently no written policies or procedures mandating the process to be followed when items are placed upon an agenda and later removed. Pursuant to the City Council's request, Staff has reviewed removal policies utilized by other municipalities, and has additionally researched the Oklahoma State Statutes, the City's Charter and the Code of Ordinances for the City of Owasso to determine what options exist and the type of policy that would most effectively enable the City Council, OPWA and OPGA to conduct orderly and efficient meetings while striving to diligently represent the citizens of Owasso with trust and respect. Accordingly, a policy has been drafted by Staff for consideration by the City Council, OPWA and OPGA. The policy states that once an item has been placed on an agenda and the agenda has been duly posted in conformance with the Oklahoma Open Meeting Act, the item may be stricken from the agenda only upon request from the Council member, Trustee, Staff member or citizen who originally requested that the item be placed on the agenda. When a request is made by such a person, the item shall be removed from the agenda without the necessity of a motion, second or majority vote. A request to remove an item from an agenda may also be made by a Council member, Trustee, Staff member or citizen other than the person who initially requested inclusion of the item on the agenda. However, the item will only be removed if a motion to remove the item and postpone consideration of the matter indefinitely is made during a City Council, OPWA or OPGA meeting by a Councilor or Trustee and is approved. Once a motion to postpone the matter indefinitely has been made, it shall require a second and must receive an affirmative vote by a majority of the Council members or Trustees present at the meeting. The item may later be placed on a subsequent agenda of the City Council, OPWA or OPGA if desired, or the item may be removed from the agenda and never be placed on a subsequent agenda for consideration It is important to note that parliamentary procedure requires a motion to table if a matter is to be stricken from a current agenda and placed on a subsequent agenda on a date certain. In contrast, a motion to remove an item from an agenda and indefinitely postpone also allows an agenda item to be stricken from the current agenda but does not require that the matter be considered on a specific date, or ever, in the future. A motion to postpone indefinitely is much more flexible than a motion to table, and allows an item to be stricken from an agenda without requiring that it be considered on a date certain in the future. A policy of this type allows matters to be removed from an agenda without compelling the City Council, OPWA or OPGA to reschedule consideration of the matter on a definite date in the future, and, in fact, does not require that the matter ever be placed on a future agenda. Of course, nothing within the proposed policy prohibits a Councilor or Trustee from moving that an item be tabled until a future meeting on a specified date if the Councilor or Trustee wishes to do so, just as the policy does not prohibit the item removed from the agenda from being heard in the future if a Councilor or Trustee wishes to do so. The proposed policy merely provides an additional procedure through which an item may be removed from an agenda without compelling the public body to consider that matter on a future date. RECOMMENDATION: Staff recommends approval of Policy No. 2009 -01 governing the process to be utilized by the OPWA Trustees, staff and citizens for removal of items from a meeting agenda. ATTACHMENTS: Proposed Policy No. 2009 -01 OWASSO CITY COUNCIL, OWASSO PUBLIC WORKS AUTHORITY AND OWASSO PUBLIC GOLF AUTHORITY POLICIES AND PROCEDURES No. 2009 -01 Policy Statement: The purpose of policies adopted and implemented by the Owasso City Council, Owasso Public Works Authority and the Owasso Public Golf Authority are to develop efficient and equitable procedures for the City Council and the Public Works and Golf Authorities to utilize during meetings, and to provide general information regarding City Council and Authorities to the public. This policy is not designed to create any additional rights or obligations and does not confer any procedural rights upon any City Council member, Trustee, City staff or citizen beyond the adopted procedures herein. Failure of the City Council, Public Works Authority or Golf Authority to strictly follow the recommended procedures described herein shall not affect the validity of any meeting or action taken by the City Council or Public Works or Golf Authority. To the extent a conflict or discrepancy exists between the Policies and Procedures adopted by the City Council, Public Works Authority and Golf Authority and the Owasso Charter and/or Owasso Code of Ordinances, the Charter and Code provisions shall prevail. Policy No. 2009 -1: Removal of an Item from an Owasso City Council, Owasso Public Works Authority or Owasso Public Golf Authority Agenda; Motion to Postpone Indefinitely. Procedure: A. Once an item has been placed on the agenda for a Owasso City Council, Owasso Public Works Authority or Owasso Public Golf Authority meeting, and the agenda has been duly posted to provide public notice in conformance with the City's Charter, the City's Code of Ordinances and the Oklahoma Open Meeting Act, the agenda item may be stricken only by the City Council member, Trustee, staff member or citizen who originally requested that the item be placed on the agenda. If a request to remove an item is made by such a person, the item shall be removed from the agenda without requiring a motion, second or majority vote of that public body. B. If a City Council member, Trustee, staff member or citizen desires to remove an item from a City Council, Public Works Authority or Golf Authority agenda that he or she did not place on the agenda, a motion to postpone consideration of the item indefinitely must be made by a City Council member or Trustee during the meeting. The motion shall require a second, and must be approved by a majority vote of the City Council members or Trustees present in the meeting. If a request to remove an item from an agenda is approved by a majority vote, the item shall be stricken from the agenda, and consideration of the item shall be postponed indefinitely. The item may be placed on a subsequent agenda by a City Council member, Trustee, staff member or citizen. ADOPTED by the City Council of the City of Owasso, Trustees of the Owasso Public Works Authority and Trustees of the Owasso Public Golf Authority on the 24th day of March, 2009. Stephen Cataudella Mayor, City of Owasso Chairman, Owasso Public Works Authority Chairman, Owasso Public Golf Authority ATTEST: Sherry Bishop, City Clerk (S E A L) APPROVED as to form and legality this 24th day of March, 2009. Juge Trout Lombardi City Attorney