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HomeMy WebLinkAbout2009.03.10_Worksession MinutesOWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, March 10, 2009 The Owasso City Council met in a special meeting on Tuesday, March 10, 2009 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, March 6, 2009. ITEM 1: CALL TO ORDER. Mayor Cataudella called the meeting to order at 6:00 PM. PRESENT ABSENT Steve Cataudella, Mayor John Sinex, Vice Mayor Doug Bonebrake, Councilor Wayne Guevara, Councilor DJ Gall, Councilor A quorum was declared present. ITEM 2 PRESENTATION BY THE ASSISTANT CITY MANAGER FOR ADMINISTRATNE SERVICES FOR THE PURPOSE OF REVIEWING VARIOUS CITY POLICIES, PROCEDURES, AND FUNDS. Ms. Bishop presented information relating to the Municipal Budget Act. ITEM 3 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT DEPARTMENT ITEMS A. REQUEST FOR REZONING (1) B. REQUEST FOR FINAL PLAT (1) Ms. Bishop reviewed the above items. It was explained that both items were unanimously approved by the Planning Commission at their meeting on March 9, 2009. The rezoning item will be forwarded to the City Council for action on March 24, 2009 and the final plat item will be placed on the April 7, 2009 agenda. Owasso City Council March 10, 2009 ITEM 4 DISCUSSION RELATING TO FINANCE DEPARTMENT ITEMS A. PROPOSED RENEWAL OF THE CITY'S CONTRACT FOR AUDIT SERVICES Ms. Bishop reviewed the above items. The Audit Services Agreement is a one year extension of the existing agreement with Cole & Reed, P.C. It was explained that this item will be placed on the March 24, 2009 agenda for action by the City Council. ITEM 5 DISCUSSION RELATING TO PUBLIC WORKS DEPARTMENT ITEMS A. PROPOSED PURCHASE OF DUMP TRUCK B. PROPOSED PURCHASE OF REFUSE VEHICLE C. PROPOSED ENGINEERING AGREEMENT FOR THE E. 106TH STREET NORTH AND N. GARNETT ROAD INTERSECTION IMPROVEMENT PROJECT Ms. Bishop reviewed the above items. It was explained that bids for the dump truck and refuse vehicle would be opened on March 11, 2009 at 2:OOpm. Upon a thorough review of all bids received, the staff would provide the information to the Council via e-mail. Staff anticipates placement of these items on the March 24, 2009 agenda for action by the OPWA. Ms. Bishop further explained that federal funding in the amount of $750,000 has been approved for the N. Garnett Road and E. 106`" Street North Intersection Improvements, as a result, two items will be placed on the March 24, 2009 Council agenda for action relating to the project: Council approval of the intersection improvement project and an agreement for engineering services. ITEM 5 DISCUSSION RELATING TO CITY MANAGER ITEMS A. PROPOSED POLICY REGARDING THE REMOVAL OF ITEMS FROM AN AGENDA B. COMPUTER PASSWORDS FOR THE CITY COUNCIL C. CITY MANAGER REPORT Mr. Ray reviewed the proposed Policy for removing items from an agenda. It was explained that an item would be placed on the March 24, 2009 Council, OPWA, and OPGA agendas for action. Ms. Willson discussed new guidelines for City e-mail passwords. Mr. Ray presented several items under the City Manager Report including the following items that will appear on the March 24, 2009 Council agenda for action: a supplemental appropriation in the amount of $10,000 needed to fund the General Election; Council approval of the N. Garnett Regional Detention Facility project and a resolution requesting Trustee approval to file an application with the Oklahoma Water Resource Board to be considered for federal funding for the detention facility. ITEM 7 LEGISLATIVE REPORT No report was provided. 2 Owasso City Council March 10, 2009 ITEM 8 REPORT FROM CITY COUNCILORS After a discussion regarding the Open Meeting Act, Councilor Guevara requested that an item be placed on the April Council Worksession in order to discuss the Hale Acres subdivision. ITEM 9: ADJOURNMENT Councilor Bonebrake made the motion for adjournment, seconded by Councilor Sinex. Motion carried and the meeting was adjourned at 8:40 p.m.