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Home My WebLink About2009.04.07_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 7, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, April 3, 2009. liann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Vice Chairman Jon Sinex 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the March 24, 2009 Regular Meeting. Attachment #3 -A B. Approval of Claims. Attachment #3 -13 4. Consideration and appropriate action relating to items removed from the Consent Agenda. S: W gendas \OP W A\2009 \0407.d0c Owasso Public Works Authority April 7, 2009 Page 2 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. S AAge ndas \OP W A\2009\0407. doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 24, 2009 The Owasso Public Works Authority met in regular session on Tuesday, March 24, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, March 20, 2009, and per the Addendum to the Owasso Public Works Authority Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 p.m. on Monday, March 23, 2009. ITEM 1. CALL TO ORDER Trustee Sinex called the meeting to order at 7:20 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Trustee D.J. Gall, Trustee Wayne Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ELECTION OF VICE - CHAIRMAN Due to the resignation of Trustee Gall as Vice - Chairman, Trustee Sinex asked for nominations for the position of Vice - Chairman. Mr. Gall nominated Jon Sinex. The nomination was seconded by Mr. Guevara. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0. Owasso Public Works Authority March 24, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the March 3, 2009 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Mr. Bonebrake moved, seconded by Mr. Guevara, to approve the OPWA Consent Agenda with claims totaling $127,840.85. The payroll payment reports for pay periods ending 2/28/09 and 3/14/09 were included for review. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE AWARD OF A BID FOR THE PURCHASE OF A NEW DUMP TRUCK Mr. Blundell presented the item, recommending Trustees award a bid for the purchase of a new Dual Tandem Axle Dump Truck to Frontier International of Tulsa, Oklahoma in the amount of $107,403. Mr. Bonebrake moved, seconded by Mr. Gall, for Trustees to award a bid for the purchase of a new dual tandem axle dump truck, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE AWARD OF A BID FOR THE PURCHASE OF TWO (2) NEW FULLY AUTOMATED REFUSE COLLECTION VEHICLES Mr. Doyle presented the item, recommending Trustees award a bid for the purchase of two automated refuse collection vehicles to Crane Carrier Company of Tulsa, Oklahoma in the amount of $476,412. 2 Owasso Public Works Authoritv March 24, 2009 Mr. Ray Sizemore, representing Mack Trucks, and Mr. Randy Holtz, representing J & R equipment, addressed the Authority regarding the operational functionality and serviceability of the Mack/Labrie trucks. Mr. Doyle described the process of review and recommendation for the truck purchase. Mr. Bonebrake moved, seconded by Mr. Sinex, for Trustees to award a bid for the purchase of two fully automated refuse collection vehicles, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF RESOLUTION NO. 2009 -02, A RESOLUTION AGREEING TO FILE AN APPLICATION WITH THE OKLAHOMA WATER RESOURCES BOARD (THE "OWRB ") FOR FINANCIAL ASSISTANCE THROUGH THE OWRB STATE REVOLVING FUND PROGRAM, WITH THE LOAN PROCEEDS BEING FOR THE PURPOSE OF FINANCING STORMWATER SYSTEM IMPROVEMENTS AND RELATED IMPROVEMENTS SERVING THE CITY OF OWASSO, OKLAHOMA; AND CONTAINING OTHER PROVISIONS RELATED THERETO Ms. Bishop presented the item, recommending Trustee approval of Resolution No. 2009 -02 authorizing an application with the OWRB for financial assistance for the Garnett Regional Detention Project. Mr. Bonebrake moved, seconded by Mr. Guevara, for Trustee approval of Resolution No. 2009- 02, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF POLICY NO. 2009 -01, A POLICY REGARDING THE REMOVAL OF ITEMS FROM A MEETING AGENDA Ms. Lombardi presented the item, recommending adoption of Policy No. 2009 -01 governing the process to be used by Authority members, staff and citizens for the removal of items from a meeting agenda. 3 Owasso Public Works Authority March 24, 2009 Mr. Bonebrake moved, seconded by Mr. Guevara, for Trustee adoption of Policy No. 2009 -01, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0. ITEM 9. REPORT FROM OPWA MANAGER No report ITEM 10. REPORT FROM OPWA ATTORNEY No report ITEM 11. NEW BUSINESS None ITEM 12. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0 and the meeting was adjourned at 8:05 p.m. Pat Fry, Minute Clerk 4 Jon Sinex, Vice - Chairman Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amounl OPWA ADMINISTRATION JPMORGAN CHASE BANK MEETING EXPENSE 9223 JPMORGAN CHASE BANK DRY CLEANING - UNIFORMS 8.40 AT &T CONSOLIDATED PHONE BILL 324.03 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.95 JPMORGAN CHASE BANK WALMART- SUPPLIES 11.58 JPMORGAN CHASE BANK OFFICE DEPOT -FOAM BOARD 16.99 JPMORGAN CHASE BANK LOWES -LOT LIGHTS FOR PW 79.92 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 180.45 OFFICE DEPOT INC OFFICE SUPPLIES 20.30 DOERNER, SAUNDERS, DANIEL & ANDERSO RWD #3 VS CITY OF OWASSO 1,491.55 JPMORGAN CHASE BANK WALMART- SUPPLIES 43.06 JPMORGAN CHASE BANK LOCKE SUPPLY -PHOTO CELL 10.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.25 JPMORGAN CHASE BANK MEETING EXPENSE 179.35 AEP /PSO ELECTRIC USE 1,036.41 AT &T LONG DISTANCE LONG DISTANCE SERVICE 14.12 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 1820 TOTAL OPWA ADMINISTRATION 3,627.68 UTILITY BILLING OFFICE DEPOT INC OFFICE SUPPLIES 44.67 TYRONE EUGENE DINKINS METER READER 211.95 DAVID R. OLINGHOUSE METER READER 382.05 NOLAN RAY LANE METER READER 262.35 MARK MEYER METER READER 204.30 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES 249.12 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,325.09 TOTAL UTILITY BILLING 2,679.53 WATER JPMORGAN CHASE BANK BROWN FARMS -DRESS UP 12.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 5929 USA MOBILITY WIRELESS, INC PAGER USE 91.66 SPRINT SPRINT CARDS 116.64 UNIFIRST HOLDINGS LP UNIFORM RENTAL 92.29 SHERWOOD CONSTRUCTION CO, INC CONCRETE 89.50 CITY GARAGE CITY GARAGE LABOR OVERHEA 833.33 JPMORGAN CHASE BANK BROWN FARMS -SOD 37.50 JPMORGAN CHASE BANK DITCH WITCH- BUCKET TEETH 121.60 JPMORGAN CHASE BANK WATER PROD - HYDRANT 528.20 JPMORGAN CHASE BANK CITY OF TULSA WATER 68,125.86 JPMORGAN CHASE BANK CITY OF TULSA WATER 70,434.73 CITY GARAGE VEHICLE PARTS & OUTSIDE S 5.61 JPMORGAN CHASE BANK DITCH WITCH- CREDIT -78.40 AEP /PSO ELECTRIC USE 472.42 JPMORGAN CHASE BANK DEPT OF ENV QLTY -FEES 102.00 Page 1 Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amount WATER... JPMORGAN CHASE BANK WATER PROD -METER CANS 582.46 JPMORGAN CHASE BANK WATER PROD- HYDRANT PARTS 368.60 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.29 JPMORGAN CHASE BANK WATER PROD -METER WALMART 329.45 JPMORGAN CHASE BANK WATER PROD - SHOVELS /RAKES 100.00 JPMORGAN CHASE BANK WATER PROD -METER CAN 206.69 JPMORGAN CHASE BANK WATER PROD -PARTS 20.73 TOTAL WATER 142,711.95 WASTEWATER TREATMENT JPMORGAN CHASE BANK LOWES - SAWSALL BLADES 13.98 UNIFIRST HOLDINGS LP UNIFORM RENTAL 65.74 AT &T LONG DISTANCE LONG DISTANCE SERVICE 1.81 CITY GARAGE VEHICLE PARTS & OUTSIDE S 126.95 AEP /PSO ELECTRIC USE 15,582.94 CITY GARAGE CITY GARAGE LABOR OVERHEA 250.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 75.16 BIO- AQUATIC TESTING, INC WATER TESTING 970.00 SPRINT SPRINT CARDS 137.48 USA MOBILITY WIRELESS, INC PAGER USE 22.36 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,759.91 JPMORGAN CHASE BANK ATWOODS -RAGS 10.99 JPMORGAN CHASE BANK LOWES -TAPE MEASURE 14.96 AT &T CONSOLIDATED PHONE BILL 115.17 UNIFIRST HOLDINGS LP UNIFORM RENTAL 62.94 JPMORGAN CHASE BANK ATWOODS- RUBBER BOOTS 2998 JPMORGAN CHASE BANK ATWOODS -CHAIN FOR FENCE 1799 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVE 2,842.44 TOTAL WASTEWATER TREATMENT 23,100.80 WASTEWATER COLLECTION! JPMORGAN CHASE BANK AUTOZONE -TOOLS 9.99 JPMORGAN CHASE BANK LOWES- SUPPLIES 19.15 JPMORGAN CHASE BANK ATWOODS -FACE SHIELD 50.98 JPMORGAN CHASE BANK ATWOODS- HARDWARE 55.52 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 MILL CREEK LUMBER & SUPPLY 3 LAKES CREEK CROSSING RE 5.77 SHERWOOD CONSTRUCTION CO, INC CONCRETE 482.50 AT &T CONSOLIDATED PHONE BILL 57.45 JPMORGAN CHASE BANK LOWES -WIRE BRUSH 2382 JPMORGAN CHASE BANK LOWES -BULBS FOR LIFT ST 18.47 USA MOBILITY WIRELESS, INC PAGER USE 24.42 SPRINT SPRINT CARDS 116.64 SHERWOOD CONSTRUCTION CO, INC CONCRETE -8439 N 117TH 581.75 SHERWOOD CONSTRUCTION CO, INC CONCRETE -8439 N 117TH 965.00 APAC - OKLAHOMA, INC. TYPE C ASPH FOR WATER JOB 107.52 Page 2 Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amounl WASTEWATER COLLECTION: CITY GARAGE CITY GARAGE LABOR OVERHEA 625.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 409.07 CITY GARAGE VEHICLE PARTS & OUTSIDE S 29.14 JPMORGAN CHASE BANK FAIRBANKS MORSE - CREDIT -51.57 JPMORGAN CHASE BANK LOWES -TAX CREDIT -1.87 J & R EQUIPMENT TRAILER MOUNTED INSPECTIO 69,000.00 JPMORGAN CHASE BANK WATER PROD -PARTS 61.25 JPMORGAN CHASE BANK FAIRBANKS MORSE -SEAL 583.53 JPMORGAN CHASE BANK ATWOODS -TOOLS 32.96 JPMORGAN CHASE BANK WATER PROD -PARTS 211.90 AEP /PSO ELECTRIC USE 3,650.14 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 EQUIPMENT ONE RENTAL & SALES, INC. PARTS & LABOR CHARGES 348.94 SHERWOOD CONSTRUCTION CO, INC 103 RD & 145 E AVE 144.75 TOTAL WASTEWATER COLLECTIONS 77,708.20 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM RENTAL 60.65 TREASURER PETTY CASH CDL LICENSE 41.50 JPMORGAN CHASE BANK FRONTIER - REBUILD KIT 13,063.31 JPMORGAN CHASE BANK WASTE MGMT -REF TIP FEES 5,528.88 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 130.00 CITY GARAGE VEHICLE PARTS & OUTSIDE S 4,175.43 CITY GARAGE CITY GARAGE LABOR OVERHEA 3,333.33 TREASURER PETTY CASH TOLLS 10.50 SPRINT SPRINT CARDS 58.32 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 ALSUMA TRUCK & EQUIP REPAIR MAINTENANCE AND SUPPLIES 274.65 JPMORGAN CHASE BANK OTC -TITLE AND TAG 31.00 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 180.00 DRIVE TRAIN SPECIALISTS AIR VALVE 246.30 USA MOBILITY WIRELESS, INC PAGER USE 53.16 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 4,508.35 JPMORGAN CHASE BANK FRONTIER INT'L -AIR BRAKE 125.66 AT &T CONSOLIDATED PHONE BILL 19.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 RUDOLPH TILLMAN CLAIMED PRIOR YR WAGES 627.96 JPMORGAN CHASE BANK DELL - PRINTER CARTRIDGE 9299 JPMORGAN CHASE BANK AMERIFLEX HOSE -HOSES 181.70 JPMORGAN CHASE BANK BUMP TO BUMP - SUPPLIES 82.50 JPMORGAN CHASE BANK GELLCO- SAFETY SHOES 103.49 JPMORGAN CHASE BANK FRONTIER -PARTS 88.78 JPMORGAN CHASE BANK BUMP TO BUMP - SUPPLIES 50.79 TOTAL REFUSE COLLECTIONS 33,171.75 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT -REC TIP FEES 1,385.40 Page 3 Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amouni RECYCLE CENTER... JPMORGAN CHASE BANK WASTE MGMT -REC ROLLOFFS 2,688.19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 1126 AT &T CONSOLIDATED PHONE BILL 19.20 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/O 2,338.69 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,048.73 CITY GARAGE CITY GARAGE LABOR OVERHEA 41.66 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 AT &T LONG DISTANCE LONG DISTANCE SERVICE 1.22 AEP /PSO ELECTRIC USE 62.76 NATIONAL WASTE & DISPOSAL, INC. HAULING FEES & FUEL SURCH 556.20 TOTAL RECYCLE CENTER 8,181.83 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO 618733/ 06 NOTE 36,140.83 THE BANK OF NEW YORK TRUST CO 618713/FAP01 0003-L/01 C 10,100.08 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L /04 11,021.37 THE BANK OF NEW YORK TRUST CO 618721/FAP92107- LB/93B 2,449.43 THE BANK OF NEW YORK TRUST CO 618710/ORF01002 -L /01B 18,105.80 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -L /02B 9,918.12 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -L/99B 3,969.33 TOTAL OPWA DEBT SERVICE 91,704.96 382,886.7 FUND GRAND TOTAL OPWA STF DEBT SERVICE THE BANK OF NEW YORK TRUST CO 628924/ 07 NOTE 136,962.67 RCB TRUST SERVICES SERIES 2004 NOTE 134,387.88 RCB TRUST SERVICES SERIES 2005 NOTE 136,344.43 RCB TRUST SERVICES SERIES 2008 NOTE 44,798.22 TOTAL OPWA STF DEBT SERVICE 452,493.20 452,493.2 FUND GRAND TOTAL OPWA GRAND TOTAL $835,379.90 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/28/09 Department Payroll Expenses Total Expenses OPWA Administration 13,085.57 18,090.21 Utility Billing 5,507.16 7,964.55 Water 10,157.77 15,637.51 Wastewater 11,319.53 17,775.78 Wastewater Collection 6,307.95 10,322.10 Refuse 9,715.09 14,426.32 Recycle Center 867.20 1,532.86 FUND TOTAL 56,960.27 85,749.33