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Home My WebLink About2009.04.07_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: April 7, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, April 3, 2009. J ann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Vice Chairman Jon Sinex 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the March 24, 2009 Regular Meeting. Attachment #3-A B. Approval of Claims. Attachment #3-13 4. Consideration and appropriate action relating to items removed from the Consent Agenda. S:Agendas\0PGA0009\0407.doc Owasso Public Golf Authority April 7, 2009 Page 2 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. S:Agendas\0PGA\2009\0407.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, March 24, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, March 24, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, March 20, 2009, and per the Addendum to the Owasso Public Golf Authority Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 5:00 p.m. on Monday, March 23, 2009. ITEM 1. CALL TO ORDER Trustee Sinex called the meeting to order at 8:05 p.m. ITEM 2. ROLL CALL PRESENT Doug Bonebrake, Trustee D.J. Gall, Trustee Wayne, Guevara, Trustee Jon Sinex, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Steve Cataudella, Chairman ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE ELECTION OF VICE-CHAIRMAN Due to the resignation of Trustee Gall as Vice -Chairman, Trustee Sinex asked for nominations for the position of Vice -Chairman. Mr. Gall nominated Jon Sinex. The nomination was seconded by Mr. Bonebrake. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. Owasso Public Golf Authority March 24, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 3, 2009 Regular Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Mr. Bonebrake moved, seconded by Mr. Guevara to approve the OPGA Consent Agenda with claims totaling $19,197.68. The payroll payment reports for pay periods ending 2/28/09 and 3/14/09 were included for review. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF POLICY NO. 2009-01, A POLICY REGARDING THE REMOVAL OF ITEMS FROM A MEETING AGENDA Ms. Lombardi presented the item, recommending adoption of Policy No. 2009-01 governing the process to be used by Authority members, staff and citizens for the removal of items from a meeting agenda. Mr. Bonebrake moved, seconded by Mr. Guevara, for Trustee adoption of Policy No. 2009-01, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. ITEM 6. REPORT FROM OPGA MANAGER Mr. Ray reported that Deputy Chief Chambless was recently interviewed by Channel 8 News regarding the dangers associated with child abduction. Mr. Ray complemented Chief Chambless on the beneficial information he provided. 2 Owasso Public Golf Authority March 24, 2009 ITEM 7. REPORT FROM OPGA ATTORNEY No report ITEM 8. NEW BUSINESS None ITEM 9. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 8:10 p.m. Pat Fry, Minute Clerk Jon Sinex, Vice -Chair Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 471.26 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 323.52 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 197.10 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 4,622.50 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 598.89 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 595.92 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 147.80 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 217.71 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 528.21 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 153.80 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 674.73 JPMORGAN CHASE BANK WALMART-FOOD 49.47 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 58.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 781.10 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 124.70 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 209.90 JPMORGAN CHASE BANK WALMART-FOOD 123.90 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 80.59 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 63.09 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 75.56 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 40.00 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 120.71 JPMORGAN CHASE BANK SYSCO-FOOD 370.00 JPMORGAN CHASE BANK SYSCO-FOOD 518.63 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 1,479.38 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 42.91 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 1,250.63 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 480.65 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 512.74 JPMORGAN CHASE BANK SYSCO FOOD -FOOD 527.83 JPMORGAN CHASE BANK NIKE USA -MERCHANDISE 289.68 JPMORGAN CHASE BANK NIKE USA -MERCHANDISE 1,159.99 JPMORGAN CHASE BANK WALMART-FOOD 19.73 JPMORGAN CHASE BANK SYSCO-FOOD 417.99 JPMORGAN CHASE BANK WALMART-FOOD 95.46 JPMORGAN CHASE BANK WALMART-FOOD 83.13 JPMORGAN CHASE BANK WALMART-FOOD 45.83 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 130.80 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 579.11 BGR DAILY ACCT. REIMB PETTY CASH 733.65 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 576.25 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 26.94 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 61.25 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 490.25 STANDARD DISTRIBUTING COMPANY CANDY 33.06 Page 1 Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA... JPMORGAN CHASE BANK WALMART-FOOD 61.97 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,345.44 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 90.84 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 271.44 TOTAL OPGA 21,954.24 CART OPERATIONS JUSTICE GOLF CAR CO INC CART PARTS 98.80 JPMORGAN CHASE BANK EZ GO SERVICE -CART REPAIR 134.82 JPMORGAN CHASE BANK TATE BOYS -CART TIRES 167.70 TOTAL CART OPERATIONS 401.32 COURSE MAINT JPMORGAN CHASE BANK OREILLY-BELT 8.89 JPMORGAN CHASE BANK OREILLY-2 CYCLE OIL 18.06 JPMORGAN CHASE BANK QUALITY TIRE -DISMOUNTING 8.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 128.39 JPMORGAN CHASE BANK HOLLIDAY SAND-CREDIT -485.80 JPMORGAN CHASE BANK ALLIED BEARINGS -BEARINGS 108.62 JPMORGAN CHASE BANK PRESTIGE FLAG -FLAGS 430.85 JPMORGAN CHASE BANK WATER PROD -BRASS GATE VLV 68.00 JPMORGAN CHASE BANK ATWOODS-HORSESHOES/NAILS 117.42 JPMORGAN CHASE BANK WALGREENS-BATTERY TESTER 4.49 JPMORGAN CHASE BANK HOLLIDAY SAND-TOPDRESSING 485.80 JPMORGAN CHASE BANK HOLLIDAY SAND-TOPDRESSING 517.38 JPMORGAN CHASE BANK HOLLIDAY SAND-TOPDRESSING 546.56 JPMORGAN CHASE BANK JESCO-FLAGSTICKS/CUPS 519.57 JPMORGAN CHASE BANK R & R PRODUCTS -BE DKNIVES 86.77 AMC INDUSTRIES INC SWITCH 19.57 JOHN DEERE LANDSCAPES, INC PAINT AND CONTAINER 86.38 ESTES, INCORPORATED HERBICIDE / SOIL TESTS 145.15 ESTES, INCORPORATED HERBICIDE / SOIL TESTS 1,280.28 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 GEM DIRT, LLC TOP SOIL 190.00 JPMORGAN CHASE BANK LOWES-SPRAY PAINT 6.86 JPMORGAN CHASE BANK WALMART-DETERGENT 36.96 JPMORGAN CHASE BANK STEVES WHSLE-PARTS 11.56 JPMORGAN CHASE BANK EZ GO SERVICE -SPACERS 18.21 JPMORGAN CHASE BANK HOLLIDAY SAND -TAX CREDIT -64.94 JPMORGAN CHASE BANK R & R PROD -EJECT TINES 124.82 JPMORGAN CHASE BANK P & K EQUIP -SPINDLE 128.50 JPMORGAN CHASE BANK QUALITY TIRE -TIRES 299.75 JPMORGAN CHASE BANK AMC -SOLENOIDS 71.91 JPMORGAN CHASE BANK R & R PROD -TINES 79.59 JPMORGAN CHASE BANK PROF TURF -ROLLER 154.02 JPMORGAN CHASE BANK TEXTRON-CART SUPPORTS 197A9 Page 2 Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amounl COURSE MAINT... JPMORGAN CHASE BANK LUBER BROS-SWITCH 62.45 JPMORGAN CHASE BANK OREILLYS-BELT 8.89 JPMORGAN CHASE BANK OREILLYS-SUPPLIES 19.46 AT&T LONG DISTANCE LONG DISTANCE SERVICE 3.56 AEP/PSO ELECTRIC USE 411.38 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 TIMOTHY BOYCE GREENS MIX SAND 1,025.00 ESTES, INCORPORATED FERTILIZER MILORGANITE 138.93 AT&T CONSOLIDATED PHONE BILL 41.18 ALLIED BEARINGS BEARINGS 93.64 AMC INDUSTRIES INC VALVE, SPLICES, TOOLS 199.64 AMC INDUSTRIES INC VALVE, SPLICES, TOOLS 167.97 JOHN DEERE LANDSCAPES, INC HERBICIDE - FUNGICIDE - W 52.50 JOHN DEERE LANDSCAPES, INC HERBICIDE - FUNGICIDE - W 411.60 ESTES, INCORPORATED FUNGICIDE 1,564.50 TIMMONS OIL COMPANY 450 GAL. UNLEADED 854.39 ALL MAINTENANCE SUPPLY, INC PAPER TOWELS 68.13 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 16.00 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 7.00 TOTAL COURSE MAINT 10,541.33 FOOD & BEV SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 65.11 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 46.17 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 88.50 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 43.63 CROWL MECHANICAL INC REFRIGERATOR SERVICE 236.50 JPMORGAN CHASE BANK SYSCO FOOD -SUPPLIES 85.13 JPMORGAN CHASE BANK WALMART-DECOR 10.00 JPMORGAN CHASE BANK WALMART-IRON 21.42 JPMORGAN CHASE BANK SYSCO-SUPPLIES 198.45 TOTAL FOOD & BEV 794.91 GOLF ADMIN ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 553.36 SAV-ON PRINTING & SIGNS LLC RACK CARDS 55.00 JPMORGAN CHASE BANK SO CENTRAL SEC -PGA MTG 150.00 JPMORGAN CHASE BANK SO CENTRAL SEC -PGA MTG 150.00 JPMORGAN CHASE BANK MEETING EXPENSE 57.19 JPMORGAN CHASE BANK LOWES-BAILEY GOLF FAN 26.84 JPMORGAN CHASE BANK GRAINGER-GOLF FAN INSTALL 147.38 JPMORGAN CHASE BANK CONSOLIDATED PRINT-PSTCRD 265.00 JPMORGAN CHASE BANK MEETING EXPENSE 47.43 ALL MAINTENANCE SUPPLY, INC PAPER GOODS AND CLEANING 617.00 SBC YELLOW PAGES, INC YELLOW PAGE AD 127.24 AEP/PSO ELECTRIC USE 794.90 Page 3 Claims List 04/07/09 Budget Unit Title Vendor Name Payable Description Payment Amouni GOLF ADMIN... AT&T LONG DISTANCE LONG DISTANCE SERVICE 22.68 ORKIN EXTERMINATING CO, INC PEST CONTROL 53.00 AT&T CONSOLIDATED PHONE BILL 188.53 SAV-ON PRINTING & SIGNS LLC GIFT CERTIFICATES 255.00 TOTAL GOLF ADMIN 3,510.55 37,202.3 FUND GRAND TOTAL OPGA GRAND TOTAL $37,202.35 Page 4 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 03/28/09 Department Payroll Expenses Total Expenses Golf Shop Operations 2,443.22 3,770.22 Cart Operations 2,462.56 2,798.69 Golf Course Operations 7,640.54 11,315.17 Food & Beverage 2,638.38 3,329.09 General & Administration 4,794.22 6,610.05 FUND TOTAL 19,978.92 27,823.22