HomeMy WebLinkAbout2009.04.14_Worksession AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
DATE:
TIME:
PLACE:
Special
April 14, 2009
6:00 p.m.
Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 5:00 PM on Friday, April 10, 2009.
iann M. Stevens, Deputy City Clerk
1
2
3
AGENDA
Call to Order
Mayor Stephen Cataudella
Presentation provided by the Assistant City Manager for Administrative Services for the
purpose of reviewing various City policies, procedures, and funds.
Ms. Bishop
Discussion relating to Community Development Items
Mr. Rooney
Attachment # 3
A. Request for annexation (1)
B. Request for easement closure (1)
4. Discussion relating to Fire Department Items
Mr. Rooney
Attachment # 4
A. Proposed purchase of portable radio equipment
Owasso City Council
April 14, 2009
Page 2
5. Discussion relating to Public Works Department Items
Mr. Rooney
Attachment # 5
A. Traffic Signal Enhancement Program update
6. Discussion relating to City Manager Items
Mr. Ray
A. OWRB loan application update
B. Ambulance service and response time
C. Strong Neighborhood Program update
D. AudioNideo recordings of City meetings
E. Hale Acres subdivision sanitary sewer and drainage
F. City Manager Report
7. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the office of the City Manager, such
executive session provided for in O.S. 25, Section 307(B)(1).
Mayor Cataudella
8. Legislative Update
Ms. Lombardi
9. Report from City Councilors
10. Adjournment
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: ANNEXATION 09-01
DATE: APRIIL 8, 2009
BACKGROUND:
The City of Owasso has received a request for the annexation of approximately 21 acres,
located at the southeast corner of North 1451h East Avenue and East 106th Street North. It is
the intention of the owners to rezone the property and develop it residentially.
LOCATION:
Located near the southeast corner of East 100h Street North and North 145th East Avenue,
the subject property wraps around the tract that sits on the hard corner of the intersection.
EXISTING LAND USE:
Undeveloped
SURROUNDING LAND USE:
North: Single -Family Residential, with the hard corner of the northeast corner of 145th East
Avenue and East 1061h Street North being zoned for commercial uses
South: Rogers County Residential—Pinebrook Crossing
East: Rogers County Agriculture
West: Currently undeveloped, but zoned for Multi -Family Residential and Commercial
Uses - Coffee Creek
PRESENT ZONING:
AG (Agricultural District) — Rogers County
MASTER PLAN DESIGNATION:
The planned land use for the property is transitional, which would allow duplex, town
homes, multi -family residential, and office developments.
DEVELOPMENT PROCESS:
The first step in the development of a piece of property in Owasso is annexation.
Annexation is the method whereby land located outside the city limits is made a part of the
city. Property owners and land developers sometimes choose to have their property
annexed into Owasso in order to receive Owasso municipal services, such as police
protection, refuse collection, and sanitary sewer.
The second step in the development of a piece of property in Owasso is rezoning. When a
property is annexed into Owasso, by law it must come in classified for AG Agricultural
use. In order to develop the property, the land must be zoned for particular kinds of uses,
such as residential, office, commercial, or industrial. Rezoning decisions are made in
accordance with the growth policy displayed in the Owasso Master Plan.
One type of rezoning that a developer may choose to seek is a Planned Unit Development,
or PUD. When a development proposes to exhibit a mixture of uses with specific
regulations and standards unique to a particular tract of land, a PUD is often the preferred
land use control mechanism.
The third step in the development of a piece of property in Owasso is platting. Once the
property development proposal shows a division of lots that is acceptable to both the
developer and the City of Owasso, a final plat application is submitted. A final plat
illustrates the layout and dimension of lots included on the final plat, right-of-way widths,
easements, and other physical characteristics that must be provided for review by the City.
The fourth step in the development of a piece of property in Owasso is the site plan. Site
plans are reviewed by the TAC and approved by city staff. Issues such as building
setbacks, parking, access, landscaping, and building footprint are presented in the site plan.
Once a site plan is approved, the development is clear to apply for a building permit and to
submit construction plans for the building's foundation, plumbing, electrical system, and
HVAC.
ANAT.VCiC-
The City of Owasso has received a request from Mark Bedair for the annexation of
approximately 21 acres, more or less. The subject property is located in the southeast
corner of East 1061h Street North and North 145t East Avenue. The property is currently
undeveloped. Rural residential development exists to the south and west. The property is
currently zoned AG (Agricultural District) in Rogers County and is surrounded by AG
(Agricultural District).
At this time it is our understanding the applicant is requesting this annexation petition in
order to begin a process that will result in the development of residential facilities to the
site which would include attached -single family dwelling unites and multi -family dwelling
units. If the property is annexed into the city the applicant will be required to follow normal
development procedures which would include rezoning, preliminary and final plat and site
plan review. If annexed, any development proposed for the property would be required to
meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any
appropriate site engineering standards as proscribed by Public Works including but not
limited to paved streets and sidewalks. The property will be served sewer by the City of
Owasso and water by the Rural Water District #3 of Rogers County.
Preliminarily, it appears that the property contains a significant amount of floodplain.
During the development process, the staff will ensure compliance with federal, state and
local flood development regulations.
The Owasso Land Use Master Plan calls for transitional use developments to occur in this
general area.
Staff published legal notice of the annexation petition in the Owasso Reporter and letters of
notification were mailed to property owners within a 300' radius. To this date staff has
received no phone calls or correspondence concerning the request.
ANNEXATION COMMITTEE:
The Owasso Annexation Committee reviewed the annexation request at their regularly
scheduled meeting on March 25, 2009. The Committee unanimously recommended
approval of the request.
PLANNING COMMISSION:
The Owasso Planning Commission will review the annexation request at their regularly
scheduled meeting on April 13, 2009.
RECOMMENDATION:
The staff finds that the property is likely to develop. If such development occurs within
Owasso's corporate limits, then the improvements will be inspected according to City
standards; whereas the development could still take place if the annexation is not approved,
but in that case the improvements would only be required to meet the standards of Rogers
County.
Staff intends to recommend approval of the request to annex the property into the corporate
limits of the City of Owasso.
ATTACHMENTS:
1. General Area Map
1._ 'C_�
SUBJECT PROPERTY I CITY OF OWASSO
02/ 18/09
Legend 0
_ North _
THIS 1,,111-P' IS '--(JI`�F TZ. TFCT RJ-',4A"T I0l—,T TsUIR-E o-IF. MITI., 1110 is PT''DT TI'WTT;iNT FL= R .T£ t
:d+;.F.Y:'. .3 P.IV'L' .��I'7 .r_CTJhir.TE..�..1^•TT3 T3iT fE Sc. j-E. JsE i>F -rknH 1'vk .. is `v`.'E".€'Mco TT
:iT f OF (--- P% S G 0,F
I I I N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
MEMORANDUM
TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR AN EASEMENT CLOSURE LOCATED AT
9902 EAST 93RD COURT NORTH
DATE: APRIL 6, 2009
BACKGROUND:
The City of Owasso has received a request from Mr. and Mrs. Hamar, for an easement
closure and a partial easement closure in the rear yard of their property in order to
construct an in ground swimming pool.
I nrATInN-
The subject property is located at 9902 East 93`d Court North, Owasso, OK as part of
Fairways at Bailey Ranch.
EXISTING LAND USE:
Residential
SURROUNDING LAND USE:
North: Attached Single -Family Residential
South: Residential
East: Residential
West: Residential
PRESENT ZONING:
RS-3, Planned Unit Development Number 3 (Residential Single -Family Medium Density
District)
ANALYSIS:
The applicant wishes to place an in ground swimming pool in the rear yard of their property.
The in ground swimming pool, as it is currently planned, would encroach into the
existing 5' Utility Easement on the east side of the rear yard and into the 17.5' Utility
Easement on the south side of the rear yard by 6.5', thus the basis for the request. This
closure would remove the 5' Utility Easement on the eastern portion of the rear yard, and
reduce the 17.5' Utility Easement to I on the southern portion of the rear yard.
The staff has evaluated the request, and finds that approval of easement closure will not
result in any detrimental impact on the surrounding area. It is the opinion of the staff that the
character of the neighborhood will not be adversely affected by granting the variance.
The applicant did go through the Board of Adjustment process to allow for a variance
from the Owasso Zoning Code to allow for construction within 5' of the side yard
setback. The Board of Adjustment unanimously approved the case on March 24, 2009.
Additionally, it is the opinion of the staff that the addition of the pool shall enhance the
value of the property and the character of the neighborhood will be positively affected by
granting a variance.
PLANNING COMMISSION:
The Owasso Planning Commission will review the request at their regularly scheduled
meeting on April 13, 2009.
RECOMMENDATION:
Staff intends to recommend approval of the easement closure request.
ATTACHMENTS:
1. General Area Map.
2. Site Sketch
-----'RS;;3
to
cn
rpUD 02-03 Z
i---i i� i _ -I
tI
�
RS-2
-
I
P
D-46
---
All
Z
Z
I ............
cs
RM-1
PUD-01 -02 Fts-3 a ... 1F
...........
E-96th-S-T-N- -
-E.95.—SlrN
th
CAI?
E 93rd CT N
A
RS-3
PUD-9
E92ndSTN
RS
J
0
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: BRADD K. CLARK
FIRE CHIEF
SUBJECT: PORTABLE RADIO PURCHASE
DATE: March 30, 2009
BACKGROUND:
In 1999, the City of Owasso purchased an 800 MHz radio system for use by the Police
and Fire departments in order to provide two-way radio communications. Over the past
10 years, the fire department has equipped most of the department's apparatus fleet with
radios and is now working towards having one portable radio for each person on
duty/shift.
The system and radios are Motorola brand, sold and serviced by Total Radio of Tulsa,
Oklahoma. The radios operate on a Motorola trunked system with proprietary software
programming.
In August, 2008 the Fire department was awarded an Assistance to Firefighters Grant
(AFG) from the Department of Homeland Security. The grant award included funding
for the purchase of ten portable radios in the amount of $36,000. The grant allocations
are 90% federal funded and 10% local government match. The Fire department's current
operating budget includes the 10% local share, or $3,600, with a federal government
reimbursement to the City of Owasso for $32,400.
To insure compatibility with the current City of Owasso radio system, Motorola radios
need to be purchased. The authorized dealer for Motorola Radios in the Owasso area is
Total Radio of Tulsa. Due to proprietary rights of the radio system, staff believes that the
purchase of portable radios for use on the City of Owasso's 800 MHz radio system
constitutes that Total Radio Company should be declared as a sole -source vendor.
A price quote was obtained on February 3, 2009 from Total Radio for the purchase of ten
Motorola portable radios and accessories in the amount of $35,586.60.
RECOMMENDATION:
Unless concerns are expressed by the City Council, staff intends to recommend that Total
Radio of Tulsa, Oklahoma, through the utilization of a sole -source quote, be authorized to
deliver ten portable radios for use on the City of Owasso radio system in the amount of
$35,586.60.
ATTACHMENT:
1. Motorola quote for radio purchase
mcokAld:P=
OWASSO, CITY OF
I I I N MAIN ST
OWASSO, OK 74055
United States
Attention:
Name: LARRY WHITE
Email: LWHITE@CITYOFOWASSO.COM
Phone: 9182723459
Contract Number: 02702
Freight terms: FOB Destination
Payment terms: Net 30 Due
Quote Number: QU0000076801
Effective: 03 FEB 2009
Effective To: 04 APR 2009
Sales Contact:
Name: Matt Baine
Email: mbaine@totalradioinc.com
Phone: 918-663-0172
Item Quantity Nomenclature
Description
List price
Your price
Extended Price
l 10
H46UCH9PW7BN
XTS2500 762-870MH7/ 1-3W/ 870
$1,950.00
$1,443.00
$14,430.00
CHANNELS/ 3X6 KEYPAD/ MODEL 3
1 a 10
Q393AS
ALT: BATTERY IMPRES NIMH FM
$47.00
$34.78
$347.80
2000MAH (NTN9857)
I 10
Q159AC
ADD: XTS2500 UCM HARDWARE
$150.00
$111.00
$1,110.00
ENCRYPTION
IC 10
Q883AA
ENH: 3600/%00 INTEROPERABILITY
$500.00
$370.00
$3,700.00
Id 10
Q574AA
ENH: SOFTWARE TRUNKING 9600
$1,675.00
$1,239.50
$12,395.00
BAUD
le 10
H797DA
ADD: DVP-XL ENCRYPTION
$487.00
$360.38
$3,603.80
Total Quote in USD
$35,586.60
PO Issued to Motorola must:
>Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted
>Have a PO Number/Contract Number & Date
>Identify "Motorola" as the Vendor
>Have Payment Terms or Contract Number
>Be issued in the Legal Entity's Name
>Include a Bill -To Address with a Contact Name and Phone Number
>Include a Ship -To Address with a Contact Name and Phone Number
>Include an Ultimate Address (only if different than the Ship -To)
>Be Greater than or Equal to the Value of the Order
>Be in a Non-Editable Format
>Identify Tax Exemption Status (where applicable)
>Include a Signature (as Required)
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
PUBLIC WORKS DIRECTOR
SUBJECT: TRAFFIC SIGNAL ENHANCEMENT PROGRAM UPDATE
DATE: April 10, 2009
BACKGROUND:
Included in FY 2008-2009 Budget, the Capital Improvements Fund allows for the expenditure of
$250,000 to complete a traffic signal study, purchase recommended hardware and installation
services needed to coordinate the timing of identified signal intersections that are no longer
efficient and result in congested traffic delays.
On September 16, 2008, City Council approved the FY 2008-2009 Traffic Signal Enhancement
Program priority sites. Additionally, on October 7, 2008, City Council approved an engineering
services agreement with Traffic Engineering Consultants in the amount of $37,000. The
agreement included the study of nineteen signalized intersections (see attachment A, B) to
determine which signals should be part of a coordinated signal system and which should operate
in an isolated or stand-alone manner. In addition, the analysis consisted of developing specific
optimized timing and/or coordination timing for each intersection.
PROGRAM UPDATE:
In February 2009, Traffic Engineering Consultants submitted their engineering report for staff
review. The study recommended that eight intersections be part of the coordinated signal system
and the remaining eleven intersections operate in an isolated or stand-alone manner.
The proposed E. 76th St. N. coordinated system will be composed of the four signals at the west
frontage road, the southbound US 169 ramps, the northbound US 169 ramps, and the east
frontage road. The proposed E. 86th St. N. coordinated system will be composed of the four
signals at Garnett Road, the southbound US 169 off ramp, the east frontage road, and N. 117th E.
Ave. The remaining eleven intersections will have an improved timing plan for am, noon and pm
peak time frames.
Currently, staff has completed their review of the traffic study report and is preparing bids for the
recommended hardware and installation. Staff anticipates advertising for bids in early May and
providing a recommendation to Council for award of the bid at the regular schedule meeting in
June 2009.
ATTACHMENTS:
A. Signal Enhancement Sites Location Map
B. Priority Site List
Attachment B
Intersections included in the traffic si2rial system stud
Street Name and
Street Name
1
E 96th
Street
Garnett Road
2
N 129th E Ave
Mid -High School
3
E 86th
Street
N 145th E Ave
4
E 86th
Street
8TH Grade Center
5
E 86th
Street
N 129th E Ave
6
E 86th
Street
N 123ra E Ave (east intersection)
7
E 86th
Street
N 123rd E Ave (west intersection)
8
E 86th
Street
N 117th E Ave
9
E 86th
Street
Owasso Expressway (east side)
10
E 86th
Street
169 Hwy South Bound Off Ramp
11
E 86th
Street
Garnett Road
12
E 86th
Street
Main Street
13
E 86th
Street
Mingo Road
14
E 76th
Street
N 129' E Ave
15
E 76'
Street
Owasso Expressway (east side)
16
E 76'
Street
169 Hwy Ramps (east side)
17
E 76th
Street
169 Hwy Ramps (west side)
18
E 76th
Street
Owasso Expressway (west side)
19
E 76th
Street
Main Street