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Home My WebLink About2009.04.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: Apri121, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, April 17, 2009. ^ - ~ ~ ~- J~~iann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Doug Greg, Lifepoint Baptist Church 3. Flag Salute 4. Roll Call 5. Presentation of the Mayor's Proclamation. Mayor Cataudella Attachment # 5 Mayor will read a proclamation declaring April 19 - 25, 2009 as National Volunteer Week in the City of Owasso. O'.MA NAGF:RIAI: ;\eendns CounciR_'OOO`.Oa2l.duc Owasso City Council April 21, 2009 Page 2 6. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes of the April 7, 2009 Regular Meeting and April 14, 2009 Special Meeting. Attachment # 6-A B. Approval of Claims. Attachment # 6-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 6-C D. Approval of the 2009 Oklahoma Municipal Assurance Group (OMAG) ballot casting the City of Owasso's votes for Ms. Patti Kusel-Shelite (Clerk-Treasure, Ft. Cobb) and Mr. Wilt Brown (City Manager, Hobart); and, authorization for the Mayor to execute the official ballot on behalf of the City of Owasso. Attachment # 6-D 7. Consideration and appropriate action relating to items removed from the Consent Agenda. 8. Consideration and appropriate action relating to a request for Council approval of an easement closure located at 9902 E. 93rd Court North. Ms. Darnaby Attachment # 8 Staff will recommend Council approval of the easement closure request. Owasso City Council April 21, 2009 Page 3 9. Consideration and appropriate action relating to a request for Council authorization to purchase ten portable radios from Total Radio of Tulsa, Oklahoma. Mr. Clark Attachment # 9 Staff will recommend Council authorize the sole source purchase of ten Motorola portable radios from Total Radio of Tulsa, Oklahoma in the amount of $35,586.60 as part of the Assistance to Firefighters Grant. 10. Report from City Manager. 11. Report from City Attorney. 12. Report from City Councilors. 13. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 14. Adjournment. PROCLAMATION CITY OF OWASSO, OKLAHOMA WHEREAS, The City of Owasso is proud to recognize perso~rs and organizations who actively contribute to the betterrrrent of the community; and WHEREAS, the entire comrnur~i~iry can inspire, equip and mobilize others to take action and make positive change throughout their communities, region, state, and country; and WHEREAS, our nation's volunteer force of over 61 million people is a great treasure as volunteers ar-e vital to our future as a caring and productive society; and WHEREAS, often the giving of one's personal time to assist another empowers the giver and the recipient; and WHEREAS, Sirrce 7974, National Volunteer Week has been celebrated anaiually during the third full week of April, at which time volunteers are recognized.for their commitment to helping others. NOW, THEREFORE, I, Stephen Cataudella, by virtue of the authority vested in me as Mayor of the City of Owasso, do hereby proclaim April 19, 2009 -April 25, 2009 as NATIONAL VOLUNTEER WEEK in the City of Owasso and urge all Citizens to seek volunteer opportunities and discover the power to nauke a difference in the lives of others. IN WITNESS THEREOF, / have herezzztto set rnv hand acid cazzsed td~xe seat of the City of Oia~asso to be aff red dzis 2151 day ofApril. 2009. Steve Cataudella, Mayor U U OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, April 7, 2009 The Owasso City Council met in regular session on Tuesday, April 7, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, April 3, 2009. ITEM 1. CALL TO ORDER Vice Mayor Sinex called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Reverend Chris Tiger, First United Methodist Church. ITEM 3. FLAG SALUTE Councilor Guevara led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Jon Sinex, Vice Mayor Steve Cataudella, Mayor Doug Bonebrake, Councilor D.J. Gall, Councilor - in at 6:34 p.m. Wayne Guevara, Councilor A quorum was declared present. STAFF Tim Rooney, Assistant City Manager ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF VIRTUE Warren Lehr, a member of the Owasso Character Council, presented to the Council "Virtue," the Character Trait of the Month for April, 2009. Owasso City Council April 7, 2009 ITEM 6. PRESENTATION BY YOUTH SERVICES OF TULSA REGARDING THE OWASSO YOUTH COURT Ms. Charlee Reeves, Owasso Youth Court Specialist, introduced herself and two volunteers who work with the Owasso Youth Court. The volunteers spoke briefly on the benefits of the Youth Court. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 24, 2009 Regular Meeting. B. Approval of Claims. C. Approval of Ordinance No. 939, an ordinance approving rezoning request OZ 09-O1, consisting of approximately 27.13 acres located at the southwest corner of East 96t" Street North and North 145" East Avenue from AG (Agriculture Zoning District) to RS-2 (Residential Single-Family Zoning District). Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the Consent Agenda with claims totaling $219,170.36. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 3/28/09. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A SUPPLEMENTAL APPROPRIATION TO THE WORKERS' COMPENSATION SELF INSURANCE FUND 2 Owasso City Council April 7, 2009 Ms. Dempster presented the item, recommending Council approval of a supplemental appropriation to the Workers' Compensation Self Insurance Fund increasing the appropriation for expenditures by $120,000. Mr. Guevara moved, seconded by Mr. Bonebrake, for Council approval of the supplemental appropriation, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF CITIZEN DONATIONS TOTALING $1,336.17 AND A SUPPLEMENTAL APPROPRIATION INCREASING ESTIMATED REVENUES AND EXPENDITURES IN THE GENERAL FUND, ANIMAL CONTROL DEPARTMENT AND PARKS DEPARTMENT Ms. Hess presented the item, recommending Council acceptance of citizen donations totaling $1,336.17; and, approval of supplemental appropriations increasing the estimated revenues and appropriations for expenditures in the Animal Control Department by $336.00 and the Parks Department by $1,000.00. Mr. Bonebrake moved, seconded by Mr. Gall, for Council acceptance of citizen donations; and, approval of supplemental appropriations to the Animal Control Department and the Parks Department, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A FINAL PLAT FOR NOTTINGHAM HILL, CONTAINING APPROXIMATELY 27.13 ACRES LOCATED AT THE SOUTHWEST CORNER OF EAST 96T~~ STREET NORTH AND NORTH 145T~~ EAST AVENUE Ms. Darnaby presented the item, recommending CoLmcil approval of the Nottingham Hill Final Plat. Owasso City Council April 7, 2009 Mr. Bonebrake moved, seconded by Mr. Guevara, for Council approval of the Nottingham Hill Final Plat, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. ITEM I2. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL TO PURCHASE A WILDLAND FIREFIGHTING VEHICLE Chief Clark presented the item, recommending Council approval to purchase one 2009 Ford F350 SRW 4x4 vehicle in the amount of $32,549 from Bob Hurley Ford of Tulsa, Oklahoma, with plans to construct the remaining functionality of the vehicle in-house. Mr. Guevara moved, seconded by Mr. Bonebrake, for Council approval to purchase a 2009 Ford F350 vehicle from Bob Hurley Ford, as recommended. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. ITEM 13. REPORT FROM CITY MANAGER No report ITEM 14. REPORT FROM CITY ATTORNEY No report ITEM I5. REPORT FROM CITY COUNCILORS No report ITEM 16. NEW BUSINESS None 4 Owasso City Council ITEM 17. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 6:51 p.m. April 7, 2009 Jon Sinex, Vice Mayor Pat Fry, Minute Clerk OWASSO CITY COUNCIL MINUTES OF SPECIAL MEETING Tuesday, April 14, 2009 The Owasso City Council met in a special meeting on Tuesday, April 14, 2009 in the Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 PM on Friday, April 10, 2009. ITEM 1: CALL TO ORDER. Mayor Cataudella called the meeting to order at 6:03 PM. PRESENT ABSENT Steve Cataudella, Mayor John Sinex, Vice Mayor Wayne Guevara, Councilor Doug Bonebrake, Councilor DJ Gall, Councilor Bryan Stovall, Councilor-Elect A quorum was declared present. ITEM 2 PRESENTATION PROVIDED BY THE ASSISTANT CITY MANAGER FOR ADMINISTRATIVE SERVICES FOR THE PURPOSE OF REVIEWING VARIOUS CITY POLICIES, PROCEDURES, AND FUNDS. Ms. Bishop reviewed and provided information to the Council about the Workers Comp Self Insurance Fund, the General Property and Liability Self Insurance Fund, and the Health Care Self Insurance Fund. ITEM 3 DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS A. REQUEST FOR ANNEXATION B. REQUEST FOR EASEMENT CLOSURE Mr. Rooney reviewed the above items. The annexation request was recommended for approval by the Planning Commission on a 4 to 1 vote. Because there appears to have been concern regarding notification proceedings, staff is delaying taking this item to the City Council until the May 5, 2009 meeting in order to again notify abutting property owners. The easement closure request was unanimously approved by the Planning Commission and will be forwarded to the City Council for action at the April 21, 2009 regular meeting. Owasso City Council April 14, 2009 ITEM 4 DISCUSSION RELATING TO FIRE DEPARTMENT ITEMS A. PROPOSED PURCHASE OF PORTABLE RADIO EQUIPMENT Mr. Rooney reviewed the above item. It was explained that the Fire Department had received a grant in August for the purchase of 10 portable radios. Staff will be recommending approval of the radio purchase from Total Radio of Tulsa at the April 21, 2009 regular meeting. ITEM 5 DISCUSSION RELATING TO PUBLIC WORKS DEPARTMENT ITEMS A. TRAFFIC SIGNAL ENHANCEMENT PROGRAM UPDATE Mr. Rooney provided an update to the City Council regarding the Traffic Signal Enhancement Program. ITEM 6 DISCUSSION RELATING TO CITY MANAGER ITEMS A. OWRB LOAN APPLICATION UPDATE B. AMBULANCE SERVICE AND RESPONSE TIME C. STRONG NEIGHBORHOOD PROGRAM UPDATE D. AUDIO/VIDEO RECORDINGS OF CITY MEETINGS E. HALE ACRES SUBDIVISION SANITARY SEWER AND DRAINAGE F. CITY MANAGER'S REPORT Mr. Ray provided an update regarding the OWRB application and provided a copy of a recent letter requesting a public hearing that was sent to the OWRB. A report regarding ambulance service and its response time was reviewed. An update regarding the Strong Neighborhood Program was also provided by Mr. Ray. Information requested by the City Council regarding the audio/video recording of meeting was reviewed by Mr. Rooney. Mr. Stevens provided a report of the Hale Acres Subdivision's sanitary sewer and drainage. A budget update and sales tax report was also provided by Mr. Ray as his City Manager's Report. ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE SESSION PROVIDED FOR IN O.S. 25, SECTION 307 (B)(1). Councilor Bonebrake made a motion to enter into Executive Session, seconded by Councilor Gall. The Council entered into Executive Session at 9:08 PM. The Council returned from Executive Session at 10:20 PM. 2 Owasso City Council April 14, 2009 ITEM 8 LEGISLATIVE REPORT No report. ITEM 9 REPORT FROM CITY COUNCILORS No report. ITEM 10: ADJOURNMENT Councilor Bonebrake made a motion for adjournment, seconded by Councilor Sinex. All were in favor and the meeting adjourned at 10:27 PM. Stephen Cataudella, Mayor Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amounl GENERAL AEP/PSO STREET LIGHTS 14.61 TOTAL GENERAL 14.61 MUNICIPAL COURT FRANK W AMBRUS BAILIFF SERVICES 280.00 OFFICE DEPOT INC OFFICE SUPPLIES 1.36 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 14.49 OKLAHOMA MUNICIPAL LEAGUE TRAINING-JACKSON/FOWLER 260.00 TREASURER PETTY CASH MEETING EXPENSE 66.50 TERA FOWLER TUITION REIMBURSEMENT 172.50 JPMORGAN CHASE BANK TAPE TEL ELEC-BATTERY 53.40 TOTAL MUNICIPAL COURT 848.25 MANAGERIAL TREASURER PETTY CASH CHAMBER LUNCH 10.00 JPMORGAN CHASE BANK LODGING-CMAO CONF ROONEY 70.00 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 67.25 CITY GARAGE CITY GARAGE LABOR/OVERHEA 83.33 CUSTOM CRAFT AWARDS, INC. ENGRAVING SERVICES - T&C 132.95 JERRY WOODS WOODS WELDING MAINTENANCE /REPAIR - 145.00 OKLAHOMA MUNICIPAL LEAGUE OK ASSOC REGISTRATION FEE -RAY 75.00 THE OKLAHOMA ACADEMY FOR STATE GOAL REGISTRATION FEE -RAY 50.00 OKLAHOMA STATE UNIVERSITY BUSINESS REGISTRATION FEE 1,480.00 TULSA METRO CHAMBER OF COMMERCE REGISTRATION FEE -RAY 30.00 TULSA METRO CHAMBER OF COMMERCE REGISTRATION FEE -RAY 25.00 TOTAL MANAGERIAL 2,168.53 FINANCE OFFICE DEPOT INC OFFICE SUPPLIES 15.16 JPMORGAN CHASE BANK ANCHOR PAINT-PAINT 96.23 TREASURER PETTY CASH MEETING EXPENSE 19.92 JPMORGAN CHASE BANK LOWES-FURNISHINGS 88.00 JPMORGAN CHASE BANK LANDMARK-CALC RIBBON 21.33 JPMORGAN CHASE BANK TRAINING EXPENSE 10.20 JPMORGAN CHASE BANK ANCHOR PAINT-PAINT 19.97 JPMORGAN CHASE BANK ANCHOR PAINT-PAINT 59.91 TOTAL FINANCE 330.72 HUMAN RESOURCES JPMORGAN CHASE BANK DELL-PRINTER TONER 215.75 JPMORGAN CHASE BANK USPS-OFFICE SUPPLIES 4.95 JPMORGAN CHASE BANK HOBBY LOBBY-SUPPLIES 21.41 JPMORGAN CHASE BANK MEETING EXPENSE 24.00 JPMORGAN CHASE BANK TRAINING EXPENSE 7.14 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 2.25 TREASURER PETTY CASH MILEAGE/SWANSON 16.50 TREASURER PETTY CASH CHAMBER LUNCH 20.00 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 220.00 Page 1 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amounl HUMAN RESOURCES... AMERICANCHECKED, INC ATTN: BILLING PRE-ENROLLMENT BACKGROUND 264.50 TULSA WORLD ADVERTISING 1,037.84 COMMUNITY PUBLISHERS INC ADVERTISING 304.70 MARIO AVILA CHARACTER INITIATIVE 700.00 INTERNATIONAL PUBLIC MGMT ASSOCIATI BOOKS AND PUBLICATIONS 80.00 GREENWOOD PERFORMANCE SYSTEMS INC ASSESSMENTS 1,275.00 RON HOLIFIELD SUPERVISOR TRAINING 89.00 JPMORGAN CHASE BANK BARNES&NOBLES-ZAPP 33.48 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 25.50 TOTAL HUMAN RESOURCES 4,342.02 GENERAL GOVERNMENT GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICE F 4,939.30 HEARTLAND CONSULTING, INC APRIL CONSULTING FEES 10,500.00 TULSA COFFEE SERVICE INC COFFEE SUPPLIES 98.92 CINTAS CORPORATION CARPET-MAT CLEANING 21.40 INDIAN NATIONS COUNCIL OF GOVERNMEN LEGISLATIVE CONSORTIUM FY 821.50 TULSA COUNTY ELECTION BOARD ELECTION EXPENSE - 3/3/09 7,844.25 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 26.52 MCAFEE &TAFT LEGAL FEES 42.00 NEWTON, O'CONNOR, TURNER & KETCHUM LEGAL FEES 505.25 MCAFEE &TAFT LEGAL FEES 42.00 MCAFEE &TAFT LEGAL FEES 2,571.20 OFFICE DEPOT INC OFFICE SUPPLIES 97.80 MCAFEE 8 TAFT LEGAL FEES 5,347.65 NEOPOST LEASING, INC POSTAGE MACHINE LEASE 389.00 AEP/PSO ELECTRIC USE 2,129.73 US POSTMASTER PO BOX ANNUAL FEE 208.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 1,074.51 XEROX CORPORATION COPIER SERVICE & SUPPLIES 615.25 SAV-ON PRINTING t~ SIGNS LLC CITY LTRHD WINDOW ENVELOP 290.00 XEROX CORPORATION COPIER SERVICE & SUPPLIES 1,164.91 IKON OFFICE SOLUTIONS, INC COPIER SERVICE & SUPPLIES 562.93 TULSA COUNTY CLERK FILING FEES 43.00 AMERICAN WASTE CONTROL INC FRONT LOAD SERVICE 129.00 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 15.26 TOTAL GENERAL GOVERNMENT 39,479.38 COMMUNITY DEVELOPMENT SPRINT SPRINT CARDS 137.48 INDIAN NATIONS COUNCIL OF GOVERNMEN INCOG 4TH QTR DUES 4,712.00 TULSA COUNTY MIS LAND RECORDS 30.00 TREASURER PETTY CASH INSPECTOR LICENSE 70.00 OFFICE DEPOT INC OFFICE SUPPLIES 96.66 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 307.43 CITY GARAGE CITY GARAGE LABOR/OVERHEA 166.66 CITY GARAGE CITY GARAGE PARTS MARCH 2 232.83 Page 2 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL COMMUNITY DEVELOPMENT 5,753.06 ENGINEERING CITY GARAGE CITY GARAGE LABOR/OVERHEA 166.66 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 246.82 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 112.86 OFFICE DEPOT INC OFFICE SUPPLIES 15.58 RON HOLIFIELD SUPERVISOR TRAINING 89.00 SPRINT SPRINT CARDS 99.98 JPMORGAN CHASE BANK DELL-MOUSE/KB/SPEAKERS 475.78 TOTAL ENGINEERING 1,206.68 INFORMATION TECHNOLOGY SPRINT SPRINT CARDS 59.99 RON HOLIFIELD SUPERVISOR TRAINING 89.00 JPMORGAN CHASE BANK BARNES&NOBLES-ZAPP 33.48 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 7.04 CITY GARAGE CITY GARAGE LABOR/OVERHEA 66.66 JPMORGAN CHASE BANK COX COMM-INTERNET SERVICE 1,550.00 JPMORGAN CHASE BANK LODGING EXPENSE-WILLSON 951.52 TOTAL INFORMATION TECHNOLOGY 2,757.69 IT - IT SOFTWARE PROJECT SUNGARD PUBLIC SECTOR INC. INSTALL & SETUP OF 4J'S 150.00 SUNGARD PUBLIC SECTOR INC. SUNGUARD 150.00 TOTAL IT - IT SOFTWARE PROJECT 300.00 SUPPORT SERVICES JPMORGAN CHASE BANK LOWES-TAX REFUND -0.38 JPMORGAN CHASE BANK LOWES-CH TABLE REPAIR 4.85 ROBERTSON PLUMBING SUPPLY, INC. SINK REPAIR PARTS 16.48 JPMORGAN CHASE BANK LOWES-ROOF REPAIR CH 31.23 MURRAY WOMBLE INC REPAIRS TO LOCKS AT OC 150.00 CHEROKEE BUILDING MATERIALS CEILING TILES CITY HALL 172.80 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 23.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 23.99 JPMORGAN CHASE BANK SW DRIVES-CH BELT FOR AIR 261.85 CITY GARAGE CITY GARAGE LABOR/OVERHEA 233.33 CITY GARAGE CITY GARAGE PARTS MARCH 2 106.00 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 190.92 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 194.24 JPMORGAN CHASE BANK BERTOLINI-CHAIRS FOR COUN 8,278.56 COX COMMUNICATIONS MONTHLY INTERNET FEES - O 69.95 JPMORGAN CHASE BANK LIBERTY FLAGS-AMER FLAGS 165.00 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 28.78 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 404.08 RON HOLIFIELD SUPERVISOR TRAINING 89.00 COPY WORLD BUSINESS SOLUTIONS, LLC QTRLY MAINT AGMT CANON CO 110.00 Page 3 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount SUPPORT SERVICES... OFFICE DEPOT INC OFFICE SUPPLIES 45.54 WAYNE R GAYLORD WIRING INSTALLATION OC 113.75 TURN-KEY MOBILE, INC VEHICLE MOUNTS FOR TOUGHB 486.20 TURN-KEY MOBILE, INC VEHICLE MOUNTS FOR TOUGHB 230.00 SPRINT SPRINT CARDS 59.99 JPMORGAN CHASE BANK ANCHOR PAINT-PAINT 17.97 JPMORGAN CHASE BANK LOWES-REPAIR SUPPLIES 22.03 TOTAL SUPPORT SERVICES 11,530.15 CEMETERY ESTES, INCORPORATED WEED KILLING COMPOUND 1,334.25 JPMORGAN CHASE BANK LOWES-BULBS FOR FLAG POLE 25.92 VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC 21.51 AEP/PSO ELECTRIC USE 34.13 TOTAL CEMETERY 1,415.81 POLICE SERVICES JPMORGAN CHASE BANK LODGING EXPENSE-CANCELED -88.85 JPMORGAN CHASE BANK HOBBYWAREHOUSE-PADS 294.96 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 459.41 AEP/PSO ELECTRIC USE 1,620.24 JPMORGAN CHASE BANK DAVIS STANTON-UNIFORM BAR 27.00 OWASSO FOP LODGE #149 POLICE DEPT LEGAL DEFENSE FY09 105.00 TREASURER PETTY CASH NOTARY BOND FILING 20.00 OWASSO FITNESS ZONE, INC PHYSICAL FITNESS PROGRAM 270.00 UNITED STATES SHOOTING ACADEMY SHOOTING ACADEMY- RANGE U 3,265.00 POLICE PETTY CASH PETTY CASH 78.80 POLICE PETTY CASH PETTY CASH 8.00 JPMORGAN CHASE BANK SHAWNEE CITY-TRAP TRNG 400.00 JPMORGAN CHASE BANK FLEET DISTRIB-EQUIPMENT 491.20 JPMORGAN CHASE BANK BOB HURLEY FORD-PADS 144.38 JPMORGAN CHASE BANK KEYPHONES-LOBBY PHONE 160.24 JPMORGAN CHASE BANK LODGING EXPENSE 88.85 JPMORGAN CHASE BANK ANZ SIGNS-STRIPING 200.00 JPMORGAN CHASE BANK TARGET-OFFICE TABLE 118.28 JPMORGAN CHASE BANK LOWES-SHEETROCK 13.33 JPMORGAN CHASE BANK PATROL TECH-TIETACS 38.00 JPMORGAN CHASE BANK MTM PAYMENT-BADGES 208.50 JPMORGAN CHASE BANK MTM PAYMENT-2 BADGES 142.50 JPMORGAN CHASE BANK TASER GUN 1,335.65 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 5,626.33 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 89.82 OFFICE DEPOT INC OFFICE SUPPLIES 160.61 CITY GARAGE CITY GARAGE OVERHEAD 22,000.00 DONALD L TAYLOR UNLOCK CARA'S DESK 20.00 DONALD L TAYLOR KEYS FOR FILE CABINET 35.00 LANGUAGE LINE SERVICES TRANSLATION SERVICES 6.31 Page 4 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount POLICE SERVICES... CITY GARAGE CITY GARAGE PARTS MARCH 2 4,705.14 CITY GARAGE CITY GARAGE LABOR/OVERHEA 4,583.33 JPMORGAN CHASE BANK IPMBA-REGISTRATION 575.00 JPMORGAN CHASE BANK IPMBA-CONE REGISTRATION 675.00 JPMORGAN CHASE BANK MEETING EXPENSE 80.97 JPMORGAN CHASE BANK SFST TRAINING SUPPLIES 60.65 JPMORGAN CHASE BANK MEETING EXPENSE 51.69 JPMORGAN CHASE BANK RESERVE SFST TRAINING EXP 59.47 JPMORGAN CHASE BANK OFFICE DEPOT-INK 38.97 SPRINT SPRINT CARDS 609.88 JPMORGAN CHASE BANK NIGHTSUN-CHARGERS 159.44 TOTAL POLICE SERVICES 48,938.10 POLICE-HWY SAFETY GR FYC JPMORGAN CHASE BANK FLEET DIST-ICOP SYSTEMS 450.00 JPMORGAN CHASE BANK FLEET DIST-ICOP SYSTEMS 225.00 TOTAL POLICE-HWY SAFETY GR FY09 675.00 POLICE COMMUNICATIONS JPMORGAN CHASE BANK NAED-EMD RECERTIFICATION 50.00 AHS OKLAHOMA PHYSICIAN GROUP,LLC TB SKIN TEST AND VACCINE 98.00 OFFICE DEPOT INC OFFICE SUPPLIES 116.87 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 164.42 POLICE PETTY CASH PETTY CASH 20.00 AEP/PSO ELECTRIC USE 122.50 TOTAL POLICE COMMUNICATIONS 571.79 ANIMAL CONTROL AEP/PSO ELECTRIC USE 275.81 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 35.00 JPMORGAN CHASE BANK FULLERTON WELDING-SUPPLIE 15.90 JPMORGAN CHASE BANK MED VET INT'L-SUPPLIES 108.42 JPMORGAN CHASE BANK ADVANCE AUTO-BULBS 40.78 JPMORGAN CHASE BANK OREILLY-HEADLIGHT BULBS 60.00 JPMORGAN CHASE BANK WALMART-LIGHTBULBS 71.83 WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 136.38 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 26.25 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 26.25 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 26.25 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 17.50 ANNE K. KARN SPAYING AND NEUTERING 1,470.00 CITY GARAGE CITY GARAGE LABOR/OVERHEA 166.66 CITY GARAGE CITY GARAGE PARTS MARCH 2 13.97 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 156.07 TOTAL ANIMAL CONTROL 2,647.07 FIRE SERVICES FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 1,296.95 Page 5 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE SERVICES... CITY GARAGE CITY GARAGE PARTS MARCH 2 206.04 CITY GARAGE CITY GARAGE LABOR/OVERHEA 1,166.66 JPMORGAN CHASE BANK LODGING EXP-S NELSON 15.79 JPMORGAN CHASE BANK LODGING EXPENSE-YORK 15.79 JPMORGAN CHASE BANK AMAZON-MGMT BOOKS 33.69 JPMORGAN CHASE BANK LOWES-SUPPLIES 52.53 JPMORGAN CHASE BANK SAMS OFFROAD-REAR BUMPER 654.95 JPMORGAN CHASE BANK WITMER PUBLIC SAFETY-FANS 250.90 JPMORGAN CHASE BANK LODGING EXP-GRAYBILL 7.89 JPMORGAN CHASE BANK FIRE SERVICE-HAZMAT BOOKS 519.20 JPMORGAN CHASE BANK USPS-NREMT RECERTS 17.50 JPMORGAN CHASE BANK TRAVEL EXPENSE 0.77 JPMORGAN CHASE BANK JOE COOPER-REPAIR PARTS 45.90 JPMORGAN CHASE BANK MAIL THIS-SHIPPING 14.05 JPMORGAN CHASE BANK WALMART-SUPPLIES 36.77 JPMORGAN CHASE BANK FIRE SERVICE-HAZMAT BOOKS 490.70 AQUARIUS ENTERPRISES, INC RENTAL-WATER COOLER & WAT 30.40 JPMORGAN CHASE BANK AMAZON.COM-MGMT BOOKS 23.94 OWASSO FITNESS ZONE, INC USE OF GYM & EQUIPMENT 375.00 TREASURER PETTY CASH MILEAGE/KELLEY 62.15 TREASURER PETTY CASH MILEAGE & PER DIEMlYORK 18.29 AEP/PSO ELECTRIC USE 1,922.75 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 2,232.23 JPMORGAN CHASE BANK FIRE SERVICE-REFUND -519.20 JPMORGAN CHASE BANK FIRE SERVICE-CREDIT -28.50 JPMORGAN CHASE BANK LOWES-REFUND OF TAX -4.12 SPRINT SPRINT CARDS 199.96 JPMORGAN CHASE BANK DELL-MOUSE/KB/SPEAKERS 475.78 YOUNGS FIRE SUPPRESSION SERVICES INSPECTION 1,530.00 NORTH AMERICA FIRE EQUIPMENT CO. PURCHASE OF BUNKER PANTS 274.39 WAYEST SAFETY INC PURCHASE OF AUTOMATIC NOZ 1,545.00 THOMAS A. GAINES PARTS & LABOR 649.61 TOTAL FIRE SERVICES 13,613.76 ODHS -FIREFIGHT GRANT NORTH AMERICA FIRE EQUIPMENT CO. PURCHASE OF BUNKER PANTS 2,469.51 TREASURER PETTY CASH MILEAGE & PER DIEM/YORK 164.61 JPMORGAN CHASE BANK TRAVEL EXPENSE 6.97 JPMORGAN CHASE BANK WITMER PUBLIC SAFETY-FANS 2,258.14 JPMORGAN CHASE BANK LODGING EXP-GRAYBILL 71.04 JPMORGAN CHASE BANK LODGING EXP-S NELSON 142.07 JPMORGAN CHASE BANK LODGING EXPENSE-YORK 142.07 TOTAL ODHS -FIREFIGHT GRANT 5,254.41 EMERGENCY PREPAREDNES WAL-MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 9.22 AEP/PSO ELECTRIC USE 91.60 Page 6 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amounl EMERGENCY PREPAREDNES SPRINT SPRINT CARDS 49.99 JPMORGAN CHASE BANK WEC-ELECTRIC SIRENS 36.79 TOTAL EMERGENCY PREPAREDNESS 187.60 STREETS SPRINT SPRINT CARDS 49.99 AEP/PSO ELECTRIC USE 1,063.35 JPMORGAN CHASE BANK BUMPER TO BUMPER-PAINT 4.85 UNIFIRST HOLDINGS LP UNIFORM RENTAL 49.70 JPMORGAN CHASE BANK BUMPER TO BUMPER-CLEANER 8.50 JPMORGAN CHASE BANK ATWOODS-BATTERY CHARGER 29.99 JPMORGAN CHASE BANK GELLCO-SAFETY BOOTS 116.99 JPMORGAN CHASE BANK ATWOODS-GREASE 20.72 AMERICAN ELECTRIC POWER STREET LIGHTS @ MAIN ST 1,000.00 AMERICAN ELECTRIC POWER ST LIGHTS @ SILVER CREEK 513.00 JPMORGAN CHASE BANK OREILLY-AIR HOSE CONNECTO 25.22 JPMORGAN CHASE BANK OREILLY-SILICONE 6.29 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.15 MILL CREEK LUMBER & SUPPLY CAUTION TAPE 29.94 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 56.24 QUIKSERVICE STEEL CO PLATE STEEL 496.66 MILL CREEK LUMBER & SUPPLY SUPPLIES 12.16 MILL CREEK LUMBER & SUPPLY SIDEWALK REPAIR 16.00 EQUIPMENT ONE RENTAL & SALES, INC. PROPANE FOR HOT BOX 61.38 CASECO TRUCK BODY & EQUIPMENT SALES HINGE REPAIRS 670.00 BROWN FARMS LLC SOD 80.00 CITY GARAGE CITY GARAGE LABOR/OVERHEA 1,166.66 CITY GARAGE CITY GARAGE PARTS MARCH 2 598.08 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 1,131.39 AEP/PSO STREET LIGHTS 4,764.91 SHERWOOD CONSTRUCTION CO, INC NEW SIDEWALK & RAMP 243.00 TULSA COUNTY BOCC PRESTON LAKES SIGN REPLAC 922.68 BROWN FARMS LLC DRESS UPS 80.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE 268.00 MILL CREEK LUMBER & SUPPLY SUPPLIES 57.43 BUMPER TO BUMPER AUTO PARTS FUSES FOR VEHICLES 20.99 TOTAL STREETS 13,612.27 STORMWATER ESTES, INCORPORATED WEED KILLING COMPOUND 555.75 ESTES, INCORPORATED WEED KILLING COMPOUND 21.00 MILL CREEK LUMBER & SUPPLY MORTAR FOR CREEK FILLING 11.57 BOXCER CONSTRUCTION EQUIPMENT, INC COUNTRY ESTATES RETENTION 1,750.00 WATER PRODUCTS OF OKLAHOMA, INC. DRAINAGE PROJECT W 2ND ST 598.00 MILL CREEK LUMBER & SUPPLY FAIRWAYS DRAINAGE CHANNEL 3.99 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 565.02 CITY GARAGE CITY GARAGE PARTS MARCH 2 2,050.19 Page 7 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount STORMWATER... CITY GARAGE CITY GARAGE LABOR/OVERHEA 1,166.66 CITY GARAGE CITY GARAGE OVERHEAD 20,000.00 QUIKSERVICE STEEL CO PLATE STEEL 496.66 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 56.24 MILL CREEK LUMBER & SUPPLY SHOE HANDLE WIRE BRUSH 2.49 BROWN FARMS LLC LAWN DRESS UPS 12.50 BROWN FARMS LLC SOD 160.00 BROWN FARMS LLC SOD 125.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.25 JPMORGAN CHASE BANK ATWOODS-SPRAYER PARTS 27.98 JPMORGAN CHASE BANK BENMEDS-RAIN GAUGES 1,814.46 UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.25 SPRINT SPRINT CARDS 99.98 TOTAL STORMWATER 29,611.99 STORMWATER -TREE GRAN' JPMORGAN CHASE BANK HOME DEPOT-TREE STAKES 40.34 TOTAL STORMWATER -TREE GRANT 40.34 PARKS ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 182.50 AEP/PSO ELECTRIC USE 1,205.14 CITY GARAGE CITY GARAGE LABOR/OVERHEA 250.00 CITY GARAGE CITY GARAGE PARTS MARCH 2 23.06 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 282.12 MARSHA ANN SMITH PARK RESTROOM CLEANINGS 1,350.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 115.04 UNIFIRST HOLDINGS LP UNIFORM RENTAUCLEANING 16.73 BRIAN DRENTHE MOWING CENTENNIAL, ATOR 80.00 BRIAN DRENTHE MOWING CENTENNIAL, ATOR 999.00 BRIAN DRENTHE MOWING CENTENNIAL, ATOR 60.00 TOTAL PARKS 4,563.59 COMMUNITY CENTER OFFICE DEPOT INC OFFICE SUPPLIES 7.59 RON HOLIFIELD SUPERVISOR TRAINING 89.00 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 92.37 CITY GARAGE CITY GARAGE LABORlOVERHEA 33.33 JPMORGAN CHASE BANK PIER 1-LIGHT FOR LOBBY 18.68 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 558.83 AEP/PSO ELECTRIC USE 630.98 JPMORGAN CHASE BANK LOWES-DRAWER LOCK 9.30 JPMORGAN CHASE BANK HOBBY LOBBY-LOBBY DECOR 79.93 JPMORGAN CHASE BANK ALL MAINTENANCE-BAGS 46.00 JPMORGAN CHASE BANK LOWES-REPLACE THRESHOLD 7.12 SAV-ON PRINTING & SIGNS LLC BUSINESS CARDS 30.00 Page 8 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL COMMUNITY CENTER 1,603.13 HISTORICAL MUSEUM AEP/PSO ELECTRIC USE 72.77 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 179.96 TREASURER PETTY CASH MILEAGE/BOUTWELL 38.34 TOTAL HISTORICAL MUSEUM 291.07 ECONOMIC DEV TREASURER PETTY CASH MEETING EXPENSE 6.50 SPRINT SPRINT CARDS -2738 CITY GARAGE CITY GARAGE LABOR/OVERHEA 83.33 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 42.13 JPMORGAN CHASE BANK BARNES&NOBLES-ZAPP 22.32 TOTAL ECONOMIC DEV 126.90 191,883.9 FUND GRAND TOTAL AMBULANCE FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 810.86 CITY GARAGE CITY GARAGE LABOR/OVERHEA 1,250.00 CITY GARAGE CITY GARAGE PARTS MARCH 2 630.91 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 109.00 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 109.00 MEDICAL COMPLIANCE SPECIALTY INC DISPOSAL OF MEDICAL WASTE 109.00 JPMORGAN CHASE BANK ALLMED-SUPPLIES 256.80 JPMORGAN CHASE BANK CARTRIDGE WORLD-SUPPLIES 115.92 JPMORGAN CHASE BANK WALMART-SMALL TOOLS 49.64 JPMORGAN CHASE BANK EMERGENCY MED-EMS BAG 109.50 JPMORGAN CHASE BANK LOWES-REPAIR PARTS 8.68 JPMORGAN CHASE BANK LOWES-SUPPLIES 6.97 JPMORGAN CHASE BANK MEDTRONIC-USB CONNECTOR 540.00 TOTAL RADIO INC MAINTENANCE ON RADIO 77.50 FULLERTON HYDRO-TEST INC. RENTAL OF OXYGEN CYLINDER 19.85 TURN-KEY MOBILE, INC 3 CF-18 TOUGHBOOK BATTERI 607.00 TOTAL AMBULANCE 4,810.63 4,810.6 FUND GRAND TOTAL E911 COMMUNICATIONS AT&T E911 MAPPING FOR APRIL 20 302.05 TOTAL RADIO INC RADIO MAINT FEES APRIL 20 285.00 AT&T WIRELESS 911 MONTHLY SVC 155.98 TOTAL E911 COMMUNICATIONS 743.03 Page 9 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount FUND GRAND TOTAL 743.0 CI - 129TH E AVE BECCO CONTRACTORS INC 129 E AVE WIDENING PROJEC 427,941.54 TOTAL CI -129TH E AVE 427,941.54 CI -SPK BB FIELD TRI-STAR CONSTRUCTION, LLC STEPS & WHEELCHAIR RAMPS 24,900.00 TOTAL CI -SPK BB FIELD 24,900.00 FUND GRAND TOTAL 452,841.5 CITY GARAGE W.W. GRAINGER, INC. DBA GRAINGER WATER FOUNTAINS 707.38 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 614.36 JPMORGAN CHASE BANK UHAUL-CREDIT -207.73 AEPIPSO ELECTRIC USE 426.65 TULSA AUTO SPRING CO REPAIR SVCS DUMP TRUCK 1,849.43 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 O'REILLY AUTOMOTIVE INC PARTS FOR CITY VEHICLES 16.64 O'REILLY AUTOMOTIVE INC PARTS FOR CITY VEHICLES 1,098.04 JPMORGAN CHASE BANK UHAUL-REPAIRS 194.95 AMERIFLEX HOSE & ACCESSORIES, LLC CAR WASH REPAIR SUPPLIES 50.90 ATC FREIGHTLINER GROUP 05 FRTLNR AMBULANCE REPAI 149.53 T & W TIRE, LP TIRES FOR CITY VEHICLES 1,628.78 T & W TIRE, LP TIRE REPAIR CITY EQUIPMEN 75.00 CLASSIC CHEVROLET, INC. VEHICLE PARTS 35.98 CLASSIC CHEVROLET, INC. VEHICLE PARTS 151.26 CLASSIC CHEVROLET, INC. VEHICLE PARTS 105.41 RON HOLIFIELD SUPERVISOR TRAINING 89.00 LENOX WRECKER SERVICE INC TOWING SVCS STRMWTR TRUCK 75.00 TOTAL CITY GARAGE 7,131.96 FUND GRAND TOTAL 7,131.9 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 260.14 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 885.41 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 578.00 STATE OF OKLAHOMA WORKERS WC-APPLICATION FEE 500.00 OK TAX COMMISSION SPECIAL TAX UNIT 3RD QUARTER 2008 TAX PAYM 3,968.81 UNITED SAFETY & CLAIMS INC MONTHLY TPA ADMIN FEES 1,550.00 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 671.50 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 382.20 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 885.41 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 578.00 Page 10 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL WORKERS' COMP SELF-INS 10,259.47 FUND GRAND TOTAL 10,259.4 GEN LIAB-PROP SELF INS RLCP, LLC TORT CLAIM 776.32 TOTAL GEN LIAB-PROP SELF INS 776.32 FUND GRAND TOTAL 776.3 CITY GRAND TOTAL $668,446.87 Page 11 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 4/21/09 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE ADMIN FEES DENTAL DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 14,049.01 22,357.28 22,265.65 65,850.17 124,522.11 3, 798.40 128.80 2,067.80 5,995.00 130,517.11 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/11/09 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,036.07 Managerial 18,993.97 25,051.85 Finance 13,345.51 18,671.29 Human Resources 6,035.05 8,761.01 Community Development 12,330.51 16,740.69 Engineering 13,017.03 18,588.02 Information Systems 9,348.60 13,899.00 Support Services 7,728.79 11,228.83 Police 90,809.58 133,282.55 Central Dispatch 9,193.53 14,008.82 Animal Control 2,203.20 3,264.45 Fire 89,645.18 127,310.18 Emergency Preparedness 2,752.83 3,934.64 Streets 7,977.08 12,378.14 Stormwater/ROW Maint. 7,007.50 9,799.03 Park Maintenance 8,075.03 11,914.11 Community-Senior Center 2,810.60 4,210.63 Historical Museum 2,054.82 2,721.96 Economic Development 3,639.32 4,871.57 General Fund Total 311,554.44 446,672.84 Garage Fund Total 4,025.60 5,806.39 Ambulance Fund Total 17,060.29 24,176.87 Emergency 911 Fund Total 3,064.51 4,669.46 Worker's Compensation Total 1,845.95 2,295.06 Strong Neighborhoods 2,077.12 2,975.58 CITY OF OWASSO GENERAL FUND FISCAL YEAR 2008-2009 Statement of Revenues & Expenditures As of March 31, 2009 REVENUES: Taxes Licenses & permits Intergovernmental Charges for services Fines & forfeits Other TOTAL REVENUES MONTH T/l 1'l A T C $ 1,415,455 18, 791 252,476 40,193 60, 978 10,382 1,798,275 YEAR TO-DATE $ 14,428,684 170, 984 733,774 334,653 493,185 104,486 16,265,765 21,256,992 BUDGET PERCENT OF BUDGET $ 18,938,000 76.19% 334,500 51.12% 705,797 103.96% 492,700 67.92% 689,000 71.58% 96,995 107.72% EXPENDITURES: 76.52% Personal services 911,952 8,506,414 12,050,439 70.59% Materials & supplies 76,328 514,047 772,161 66.57% Other services 123,729 1,232,666 1,805,470 68.27% Capital outlay 59,438 709,488 1,374,525 51.62% TOTAL EXPENDITURES 1,171,447 10,962,614 16,002,595 68.51% REVENUES OVER EXPENDITURES 626,828 5,303,151 5,254,397 100.93% TRANSFERS IN (OUT): Transfers in 810,692 8,434,048 11,095,000 76.02% Transfers out (1,299,505) (13,231,923) (17,401,000) 76.04% TOTAL TRANSFERS (488,813) (4,797,876) (6,306,000) 76.08% NET CHANGE IN FUND BALANCE 138,015 505,275 (1,051,603) FUND BALANCE (GAAP Basis) Beginning Balance 4,768,528 Ending Balance $ 5,273,803 FUND BALANCE (Budgetary Basis) Beginning Balance 3,251,875 3,251,875 Ending Balance $ 3,757,151 $ 2,200,272 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: TIMOTHY D ROONEY ASSISTANT CITY MANAGER RE: ANNUAL ELECTION OF TRUSTEES TO OKLAHOMA MUNICIPAL ASSURANCE GROUP DATE: April 15, 2009 BACKGROUND: The Oklahoma Municipal Assurance Group (OMAG) is an Oklahoma "Interlocal Cooperation Agency" formed in 1977 by the Oklahoma Municipal League and approximately 35 individual cities. The group was created in response to a crisis created by the withdrawal of municipal insurance coverage by most Oklahoma insurance companies. Finding themselves without liability coverage prompted the cities to join together to form what is termed as a "modified self insurance" program for its members. Since its formation, the agency/trust has evolved into a full service insurance provider for its members and currently offers liability, property, workers compensation, auto and specialty insurance coverage to its members. Although the City of Owasso no longer purchases insurance from OMAG, the city is a full member of OMAG, with voting rights accorded such membership. As an Interlocal Cooperative Agency, OMAG is governed by a Board of Trustees elected by the membership. Elections are held annually for a prescribed number of trustees. There are seven trustees serving terms of three years. Trustees must be elected from the officers and staff of member cities through a nomination and election process detailed in the organization's by-laws. This year, there are two trustees with ternls ending on June 30, 2009. The nominating process has produced 7 candidates for those two positions (see attachment). As a member of OMAG, Owasso may cast votes for two of the 7 candidates. Members of OMAG must have their ballots returned by May 31, 2009 in order for their vote to be included in the final count. Upon completion of the count, the two nominees with the highest vote totals will be declared winners and will be seated effective July 1, 2009. The staff has reviewed the biographical sketches of the 7 nominees and feels comfortable in making a recommendation to the Council regarding the election. RECOMMENDATION: Staff recommends Council approval of an OMAG ballot that casts Owasso°s votes for Mr. Wilt Brown (City Manager, Hobart) and Ms. Patti Kusel-Shelite (Clerk-Treasurer, Ft. Cobb) and that the Mayor be authorized to execute the official ballot on behalf of the city. ATTACHMENTS: 1. Otfiicial ballot. BALLOT OKLAHOMA MUNICIPAL ASSURANCE GROUP 2009 Election of Two Trustees The biographical sketch for each nominee was written by the persons who made the nomination. Nominees are listed in alphabetical order. YOU MAY VOTE FOR TWO (2) NOMINEES. MICHAEL W. APPEL, Councihnember, Catoosa Employed by Tulsa County, 18 yrs. Maintenance Supervisor, Board Member Home Owner's Association - 8 yrs. City of Catoosa Planning Commission since 1999. Currently serve as an Alternate to the Board of Adjustment. Elected to City of Catoosa City Council 2003 and serve as current Vice Mayor. Have served on F.O.P., Budget and Insurance Committees. (The City of Catoosa participates in the Municipal Workers' Compensation Plan and the Municipal Liability Protection Plan.) WILT BROWN, City Manager, Hobart. 9 years as City Manager of Hobart; the last 6 years as a member of the OMAG Board of Trustees. 20 years in City Manager profession. I desire to continue to try to make a difference for the small communities. Have enjoyed working with OMAG staff and Board. (The City of Hobart participates in the Municipal Workers' Compensation Plan, the Municipal Liability Protection Plan and the Municipal Property Protection Plan.) EARL D. BURSON, City Manager, Harrah. Earl Burson has been in city management since 1990 and is presently City Manager of Harrah, Oklahoma. He is a graduate of Oral Roberts University. Mr. Burson is the Chairman of the Managers in Transition Committee through OCMA and is one of a few that have attained credentialing through ICMA. (The City of Harrah participates in the Municipal Workers' Compensation Plan, the Municipal Liability Protection Plan, and the Municipal Property Protection Plan.) PATTI KUSEL-SHELITE, Clerk-Treasurer, Fort Cobb Patti has over twenty-five years experience in municipal government; serving as Clerk/Treasurer in Fort Cobb. She has been on the OMAG Board since 1994, serving as secretary, vice-chair and chair. She holds the Certified Municipal Clerk and Certified Finance Administrator designations. She was accepted to the Master Municipal Clerk Academy in 2001. Patti is a member of the Oklahoma Municipal Treasurers Association, Government Financial Officials Association and Past President of the Oklahoma Municipal Clerks, Treasurers and Finance Officials Association. She is currently Chairperson of the Clerk's Institute Committee. (The Town of Fort Cobb participates in the Municipal Liability Protection Plan, the Municipal Property Protection Plan, the Municipal Workers' Compensation Plan and the Life and Health Benefits Plan.) RITA J. LAMKIN, Mayor, Catoosa. 1977 NEOSU Graduate Business Administration - B.S. Degree; 1980 University of Tulsa School of Law - J.D. Degree. Private practice in Family Law - 28 years. Have served the City of Catoosa as City Prosecutor, Ciry Attorney and presently serving as Mayor. Community Services: Sertoma, Museum Bd, Parks Bd, Community Center & Recreation Steering Committee. Honor: Catoosa Citizen of the Year, 2000. (The City of Catoosa participates in the Municipal Liability Protection Plan and the Municipal Workers' Compensation Plan.) KEVIN NELSON, Assistant City Manager, Sand Springs Kevin Nelson is an attorney with a strong background in insurance. He was counsel for CompSource Oklahoma and worked for the Lieutenant Governor, Attorney General, Court of Civil Appeals, and Department of Rehabilitation Services. He earned his finance degree from Notre Dame and his law degree from the University of Oklahoma. (The City of Sand Springs participates in the Municipal Liability Protection Plan, the Municipal Property Protection Plan and the Municipal Workers' Compensation Plan.) JOHN SHEPPA1tD, City Manager, Walters. BS degree from OSU, 25 years in the electric utility industry before becoming City Manager, managed employee benefits for 5 organizations, established a self insured Workers' Compensation Plan, developed medical insurance bid criteria, responsible for all insurance policies including truck transportation, inland marine, ocean marine, basic perils, etc. (The City of Walters participates in the Municipal Liability Protection Plan, the Municipal Property Protection Plan and the Life and Health Benefits Plan.) Ballot cast for the governing body of the municipality of Signed: Mayor Attested: Date: 2009 Clerk PLEASE BE ADVISED THAT THE FAILURE TO PROPERLY SUBMIT THIS BALLOT WILL INVALIDATE THE BALLOT! Your Ballot must be returned by certified mail to the Oklahoma Municipal Assurance Group, 4130 N. Lincoln Blvd., Oklahoma City, OK, 73105-5209, and must be post-marked no later than May 31, 2009. MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: REQUEST FOR AN EASEMENT CLOSURE LOCATED AT 9902 EAST 93RD COURT NORTH DATE: APRIL 13, 2009 BACKGROUND: The City of Owasso has received a request from Mr. and Mrs. Hamar, for an easement closure and a partial easement closure in the rear yard of their property in order to construct an in ground swimming pool. LOCATION: The subject property is located at 9902 East 93rd Court North, Owasso, OK as part of Fairways at Bailey Ranch. EXISTING LAND USE: Residential SURROUNDING LAND USE: North: Attached Single-Family Residential South: Residential East: Residential West: Residential PRESENT ZONING: RS-3, Planned Unit Development Number Three (Residential Single-Family Medium Density District) ANAi VfiiC• The applicant wishes to place an in ground swimming pool in the rear yard of their property. The in ground swimming pool, as it is currently planned, would encroach into the existing 5' Utility Easement on the east side of the rear yard and into the 17.5' Utility Easement on the south side of the rear yard by 6.5', thus the basis for the request. This closure would remove the 5' Utility Easement on the eastern portion of the rear yard, and reduce the 17.5' Utility Easement to 11' on the southern portion of the rear yard. The staff has evaluated the request, and finds that approval of the easement closure will not result in any detrimental impact on the surrounding area. It is the opinion of the staff that the character of the neighborhood will not be adversely affected by granting the variance. The applicant did go through the Board of Adjustment process to allow for a variance from the Owasso Zoning Code to allow for construction within 5' of the side yard setback. The Board of Adjustment unanimously approved the request on March 24, 2009. PLANNING COMMISSION: The Owasso Planning Commission unanimously approved the request at their regularly scheduled meeting on April 13, 2009. RECOMMENDATION: Staff recommends approval of the easement closure request. ATTACHMENTS: 1. General Area Map 2. Site Sketch Q ~ . _ _- RS=3 ~ ~ PUD 02-03 i -______._. ~wwwwwwwwwwwwwww wwrww~ __ ~ 1 .~ `~ ~ ~ . N i I __ ~ ' , ~ ~ i ...~ ~i •` i`'' ~, ~ / /, ~, 0 RS-2 ~ ~~ ~ ~ 1 P D-46~ i 1 I e ~~ r i . ~~ ~l ' I i Cg I I ~wwwwwwwwwwwwww O 1... C'UCJ-01-O2 wrwwwwwwwwwwwwwwww Q i .~__ .. ~ ~ Fib-:3 ~ ••` ~~$ I A '. 1\ ,~~~ 1` "'--E-96th-S-T-N i- ~wwwwwwwwwww wwwwwwwwwwww iwwswwwwswwwwwwwwww '......._ __.__ ._.... w ~ ~ __ , CS ~~ ~~ ` ;' ~;~' .~ •. '` .;9L • ' ~.EN~ ST '- -- ~.._ _.T .- _-,.. _E 95th ST N RM-1 `~~ ~ ~ 1'~ I CAR L--- - - ~- • `E93r~TNv c, 1 ~: ~3,`~- `~, \l _ z ~10~' ~' -~ ~•~. R~-3 ~ . G SC/SSORT/A_ L DR~ ~'~..; I \ b, ~, ~D~ . a - _, r ;. N -- ~ _ ~ E 92nd STN --i - -- ~ _ ~ i w w ww w w w wwiiwwwww wwl ..._ ` ~ ,~ 1~- ~ ' -- ,~ - NR/~TST 94th S1 J~ ~~~ ~ ~-,.. i ~! 9 :•~. A.~ .. h L ... ~ V r ---- • w ~ 1~,~- ' . z~; oR ~-- R;i ~~~wwwwwwwwwwwwwww- . __ ... ~._..._.......... - N 1 ~~ , •. z ~ ~ ~ r•~~ ct N ~ . E 95th '~ r---` ~ -• --- .J. 'l ~ • L J 9902 HATCH REPRESENTS PORTION OF UTILITY EASEMENT THAT PUBLIC WORKS IS WILLING TO CLOSE �F. G AT * ALL EASEMENT CLOSURE SUGGESTED IS BASED UPON CITY OF OWASSO UTILITIES ONLY AND SHOULD BE CONSIDERED PENDING REVIEW UPON OTHER UTILITY COMPANIES 990 �N�R G�aSE Ov v I 1 00 V►lrwzy 5 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: BRADD K. CLARK FIRE CHIEF SUBJECT: PORTABLE RADIO PURCHASE DATE: Apri116, 2009 BACKGROUND: In 1999, the City of Owasso purchased an 800 MHz radio system for use by the Police and Fire departments in order to provide two-way radio communications. Over the past 10 years, the fire department has equipped most of the department's apparatus fleet with radios and is now working towards having one portable radio for each person on duty/shift. The system and radios are Motorola brand, sold and serviced by Total Radio of Tulsa, Oklahoma. The radios operate on a Motorola trunked system with proprietary software programming. In August, 2008 the Fire department was awarded an Assistance to Firefighters Grant (AFG) from the Department of Homeland Security. The grant award included funding for the purchase of ten portable radios in the amount of $36,000. The grant allocations are 90% federal funded and 10% local government match. The Fire department's current operating budget includes the 10% local share, or $3,600, with a federal government reimbursement to the City of Owasso for $32,400. To insure compatibility with the current City of Owasso radio system, Motorola radios need to be purchased. The authorized dealer for Motorola Radios in the Owasso area is Total Radio of Tulsa. Due to proprietary rights of the radio system, staff believes that the purchase of portable radios for use on the City of Owasso's 800 MHz radio system constitutes that Total Radio Company should be declared as asole-source vendor. A price quote was obtained on February 3, 2009 from Total Radio for the purchase of ten Motorola portable radios and accessories in the amount of $35,586.60. RECOMMENDATION: Staff recommends Council authorize the sole source purchase of ten Motorola portable radios from Total Radio of Tulsa, Oklahoma in the amount of $35,586.60. ATTACHMENT: 1. Motorola quote for radio purchase MOTOROLA Quote Number: QU0000076801 Effective: 03 FEB 2009 Effective To: 04 APR 2009 OWASSO, CITY OF 111 N MAIN ST OWASSO, OK 74055 United States Attention: Name: LARRY WHITE Email: LWHITE@CITYOFOWASSO.COM Phone: 9182723459 Sales Contact: Name: Matt Baine Email: mbaine@totalradioinc.com Phone: 918-663-0172 Contract Number: 02702 Freight terms: FOB Destination Payment terms: Net 30 Due Item Quantity Nomenclature Description List price Your price Extended Price I l0 H46UCH9PW7BN XTS2500762-870MH7J1-3W/870 $1,950.00 $1,443.00 $14,430.00 CHANNELS/ 3X6 KEYPAD/ MODEL 3 la IO Q393AS ALT: BATTERY IMPRES NIMH FM $47.00 $34.78 $347.80 2000MAH (NTN9857) Ib 10 Q159AC ADD:XTS2500UCMHARDWARE $150.00 $111.00 $1,110.00 ENCRYPTION Ic 10 Q883AA ENH:3600/9600INTEROPERABILITY $500.00 $370.00 $3,700.00 Id 10 Q574AA ENH: SOFTWARE TRUNKING 9600 $1,675.00 $1,239.50 $12,395.00 BAUD le 10 H797DA ADD: DVP-XL ENCRYPTION $487.00 $360.38 $3,603.80 Total Quote in USD $35,586.60 PO Issued to Motorola must: >Be a valid Purchase Order (PO)/Contract/Notice to Proceed on Company Letterhead. Note: Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number & Date >Identify "Motorola" as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill-To Address with a Contact Name and Phone Number >Include aShip-To Address with a Contact Name and Phone Number >Include an Ultimate Address (only if different than the Ship-To) >Be Greater than or Equal to the Value of the Order >Be in aNon-Editable Format >Identify Tax Exemption Status (where applicable) >Include a Signature (as Required)