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Home My WebLink About2009.04.21_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: April 21, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the regular meeting and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, April 17, 200 ( V-k 0 11. h ( 16 iAIZ-) Jul' M. Stevens, Deputy City Clerk AGENDA Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the April 7, 2009 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -13 C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Attachment # 3 -C O: \MANAGERIAL\Agendas \OP WA \2009 \0421.doc Owasso Public Works Authority April 21, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) S. Adjournment. O: \MANAGERIAL \Agendas \OP W A \2009 \0421. doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 7, 2009 The Owasso Public Works Authority met in regular session on Tuesday, April 7, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, April 3, 2009. ITEM 1. CALL TO ORDER Vice Chairman Sinex called the meeting to order at 6:51 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Jon Sinex, Vice Chair Steve Cataudella, Chairman Doug Bonebrake, Trustee D.J. Gall, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Tim Rooney, Assistant Authority Manager ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the March 24, 2009 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the OPWA Consent Agenda with claims totaling $835,379.90. The payroll payment report for pay period ending 3/28/09 was included for review. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0. Owasso Public Works Authority April 7, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPWA MANAGER No report ITEM 6. REPORT FROM OPWA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4 -0 and the meeting was adjourned at 6:52 p.m. Pat Fry, Minute Clerk K Jon Sinex, Vice - Chairman Claims List 04/21/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION JPMORGAN CHASE BANK LOCKE SUPPLY -PHOTO CELL 9.82 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.95 AEP /PSO ELECTRIC USE 893.34 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 135.97 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 227.11 OFFICE DEPOT INC OFFICE SUPPLIES 18.31 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.25 TERMINIX PEST CONTROL 59.00 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 CITY GARAGE CITY GARAGE OVERHEAD 5,000.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 20.51 JPMORGAN CHASE BANK WALMART- SUPPLIES 28.17 JPMORGAN CHASE BANK MEETING EXPENSE 29.75 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORM 5.60 JPMORGAN CHASE BANK WATER ENV FED - MEMBSHP 95.00 TOTAL OPWA ADMINISTRATION 19,090.78 UTILITY BILLING AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES 362.72 JPMORGAN CHASE BANK TAPE - TEL -UB HEADSET 234.85 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,157.94 OFFICE DEPOT INC OFFICE SUPPLIES 8.33 TODD C. KIMBALL METER READER 160.65 KATHLEEN A BALSIGER METER READER 258.30 DAVID R. OLINGHOUSE METER READER 449.55 TYRONE EUGENE DINKINS METER READER 576.15 MARK MEYER METER READER 321.75 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,146.25 BERNIE SHAINE BURNS METER READER 240.75 KATHLEEN A BALSIGER METER READER 151.65 TYRONE EUGENE DINKINS METER READER 291.45 NOLAN RAY LANE METER READER 75.15 MARK MEYER METER READER 377.10 DAVID R. OLINGHOUSE METER READER 270.00 JPMORGAN CHASE BANK LANDMARK -CALC RIBBON 21.33 TOTAL UTILITY BILLING 7,103.92 WATER SPRINT SPRINT CARDS 99.98 AEP /PSO ELECTRIC USE 476.91 DEPARTMENT OF ENVIRONMENTAL QUALITY 2009 PUBLIC WATER SUPPLY 302.00 MICHAEL TODD COMPANY, INC HEAVY DUTY 6 V BATTERY 491.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.29 SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE 165.00 SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE 103.00 JPMORGAN CHASE BANK RENTAL SERVICE -TAX CREDIT - 131.05 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 999.66 Page 1 Claims List 04/21/09 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE 130.00 SOUTH KANSAS & OKLAHOMA RAILROAD PIPELINE 130.00 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 56.24 JPMORGAN CHASE BANK RENTAL SERV -BOOM LIFT 627.90 UNIFIRST HOLDINGS LP UNIFORM RENTAL 60.65 QUIKSERVICE STEEL CO PLATE STEEL 496.66 JPMORGAN CHASE BANK WATER PROD - CHAMBER NSP 1,200.00 JPMORGAN CHASE BANK WATER PROD -METER SET PRTS 2,410.96 JPMORGAN CHASE BANK WATER PROD -METER WALMART 92.77 CITY GARAGE CITY GARAGE LABOR /OVERHEA 833.33 CITY GARAGE CITY GARAGE PARTS MARCH 2 1,440.12 TOTAL WATER 10,045.12 WASTEWATER TREATMENT CITY GARAGE CITY GARAGE PARTS MARCH 2 674.21 CITY GARAGE CITY GARAGE LABOR /OVERHEA 250.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.83 DEPARTMENT OF ENVIRONMENTAL QUALITY 2009 MUNICIPAL PDES FEE 5,089.36 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 56.24 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 492.25 HACH COMPANY SUPPLIES 94.84 HACH COMPANY SUPPLIES 94.84 UNIFIRST HOLDINGS LP UNIFORM RENTAL 62.94 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 88.70 AEP /PSO ELECTRIC USE 14,611.79 SPRINT SPRINT CARDS 137.48 TOTAL WASTEWATER TREATMENT 21,712.48 WASTEWATER COLLECTION! SPRINT SPRINT CARDS 99.98 AEP /PSO ELECTRIC USE 3,782.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 383.59 HERTZ EQUIPMENT RENTAL CONCRETE BUCKET 300.00 MIKE OZBUN ENTERPRISE INC MOTOR AND PUMP REPAIR 796.00 MIKE OZBUN ENTERPRISE INC MOTOR AND PUMP REPAIR 2,178.00 R.A. PHELPS EQUIPMENT CO., INC 6" ROOT SAW 58.95 AMERIFLEX HOSE & ACCESSORIES, LLC HOSE REPAIR 89.95 D.P. SUPPLY CO RINGS & CONCRETE RISERS 938.00 D.P. SUPPLY CO CONCRETE RINGS 156.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 48.66 JOLIE, INC. THE UPS STORE RETURN CAMERA FOR REPAIRS 70.32 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 769.76 CITY GARAGE CITY GARAGE OVERHEAD 5,000.00 AMERIFLEX HOSE & ACCESSORIES, LLC HOSE REPAIR 69.05 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 56.24 CITY GARAGE CITY GARAGE LABOR /OVERHEA 625.00 Page 2 Claims List 04/21/09 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION: CITY GARAGE CITY GARAGE PARTS MARCH 2 6.46 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 229.59 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 243.50 JPMORGAN CHASE BANK LOWES- BATTERIES 8.87 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 15.30 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 310.89 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.85 JPMORGAN CHASE BANK ATWOODS -OIL FOR CUTTER 15.99 JPMORGAN CHASE BANK LOWES- CLEANING ITEMS 19.93 JPMORGAN CHASE BANK DEPT OF ENV QLTY -CLASS D 102.00 JPMORGAN CHASE BANK LOWES -PVC CAP & PIPE 11.90 TOTAL WASTEWATER COLLECTIONS 18,443.35 3 LAKES CREEK CROSS REPj JPMORGAN CHASE BANK BROWN FARMS -SOD THREE LKS 160.00 JPMORGAN CHASE BANK BROWN FARMS -SOD THREE LKS 160.00 JPMORGAN CHASE BANK HOLMAN SEED -THREE LAKES 162.00 JPMORGAN CHASE BANK BROWN FARMS -SOD THREE LKS 50.00 OWASSO TOP SOIL THREE LAKES POND DRESS UP 240.00 TOTAL 3 LAKES CREEK CROSS REPAI 772.00 REFUSE COLLECTIONS FLEET SERVICE OF TULSA, INC PARTS 1,367.39 ALSUMA TRUCK & EQUIP REPAIR MAINTENANCE AND SHOP SUPP 742.92 WILLIAMS REFUSE EQUIPMENT CO INC LIDS FOR CART REPAIRS 2,542.50 SPRINT SPRINT CARDS 49.99 GEORGE & GEORGE SAFETY & GLOVE SUPPLIES 56.24 ALSUMA TRUCK & EQUIP REPAIR MAINT & SHOP SUPPLIES 480.19 ALSUMA TRUCK & EQUIP REPAIR MAINT & SHOP SUPPLIES 295.53 FLEETCOR TECHNOLOGIES CITY FUEL CHARGES MARCH 2 3,251.50 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 56.43 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 JPMORGAN CHASE BANK SHELL OIL -ANTI FREEZE 24.36 CITY GARAGE CITY GARAGE PARTS MARCH 2 1,179.14 CITY GARAGE CITY GARAGE LABOR /OVERHEA 3,333.33 REHRIG PACIFIC CO. TRASH CARTS 24,403.50 JPMORGAN CHASE BANK BUMPER TO BUMPER - ADAPTER 17.19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 41.45 TOTAL REFUSE COLLECTIONS 37,893.31 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 CITY GARAGE CITY GARAGE LABOR /OVERHEA 41.66 JPMORGAN CHASE BANK OFFICE DEPOT -REG TAPE 13.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFFS RECYCLE 400.00 AEP /PSO ELECTRIC USE 57.69 Page 3 Claims List 04/21/09 Budget Unit Title Vendor Name Payable Description IPayment Amouni TOTAL RECYCLE CENTER 539.86 FUND GRAND TOTAL 113,600.8 OPWA GRAND TOTAL $113,600.82 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/11/09 Payroll Expenses Total Expenses 13,085.57 4,520.03 11,180.62 11,010.95 5,042.66 9,634.30 867.20 18,072.17 6,810.19 17,462.44 17,393.71 8,188.41 14,328.82 1,532.86 FUND TOTAL 55,341.33 83,788.60 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2008 -2009 Statement of Revenues & Expenses As of March 31, 2009 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 269,051 2,943,597 3,950,000 74.52% Wastewater 246,350 2,198,720 2,808,600 78.29% Refuse & recycle 124,317 1,131,418 1,495,200 75.67% Other fees 26,981 312,357 367,100 85.09% Interest & other 32,194 327,681 7,640,795 4.29% TOTAL OPERATING REVENUES 698,892 6,913,773 16,261,695 42.52% OPERATING EXPENSES: Personal services 170,989 1,538,065 2,204,174 69.78% Materials & supplies 187,057 1,947,878 2,553,865 76.27% Other services 101,643 907,260 1,291,750 70.23% Capital outlay 97,529 972,213 8,495,145 11.44% Debt service 238,790 1,477,581 2,206,571 66.96% TOTAL OPERATING EXPENSES 796,009 6,842,997 16,751,505 40.85% REVENUES OVER EXPENSES (97,116) 70,776 (489,810) TRANSFERS IN (OUT) Transfers out - (11,678) - NET INCOME (LOSS) (97,116) 59,098 (489,810) WORKING CAPITAL - Beginning Balance 1,915,867 954,839 WORKING CAPITAL - Ending Balance 1,974,965 465,029