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Home My WebLink About2009.04.21_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: April 21, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, April 17, 2009. V7 Imirm. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the April 7, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 3-C 0:\MANAGERIAL\Agendas\OPGA\2009\042 Ldoc Owasso Public Golf Authority April 21, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) S. Adjournment. 0:\MANAGERIAL\Agendas\OPGA\2009\042 Ldoc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, April 7, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, April 7, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, April 3, 2009. ITEM 1. CALL TO ORDER Vice Chairman Sinex called the meeting to order at 6:52 p.m. ITEM 2. ROLL CALL PRESENT Jon Sinex, Vice Chair Doug Bonebrake, Trustee D.J. Gall, Trustee Wayne, Guevara, Trustee A quorum was declared present. STAFF Tim Rooney, Assistant Authority Manager ABSENT Steve Cataudella, Chairman ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the March 24, 2009 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Bonebrake, to approve the OPGA Consent Agenda with claims totaling $37,202.35. The payroll payment report for pay period ending 3/28/09 was included for review. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0. Owasso Public Golf Authority April 7, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report ITEM 6. REPORT FROM OPGA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Gall, Guevara, Sinex NAY: None Motion carried 4-0 and the meeting was adjourned at 6:53 p.m. Pat Fry, Minute Clerk Jon Sinex, Vice -Chair 2 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA EXECUTIVE COFFEE SERVICES COFFEE SERVICE 50.89 JPMORGAN CHASE BANK PING -MERCHANDISE 718.21 JPMORGAN CHASE BANK PRESTIGE FLAG -GOLF FLAGS 696.76 BGR DAILY ACCT. REIMB PETTY CASH 962.25 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 263.38 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 263.30 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 895.84 JPMORGAN CHASE BANK WALMART-FOOD 242.24 TOTAL OPGA 4,092.87 GOLF SHOP JJPMORGAN CHASE BANK HOBBY LOBBY -SUPPLIES 60.77 TOTAL GOLF SHOP 60.77 CART OPERATIONS JPMORGAN CHASE BANK 7:' ORTY'S AUTO -GENERATOR 70.00 JPMORGAN CHASE BANK EILLY-BATTERY CARRIER 17.99 TOTAL CART OPERATIONS 87.99 COURSE MAINT JPMORGAN CHASE BANK OREILLY-BATTERY 54.42 JPMORGAN CHASE BANK OREILLY-LIGHT BULB 8.28 JPMORGAN CHASE BANK LOWES-SPLICE KITS/KEYS 31.74 JPMORGAN CHASE BANK QUALITY TIRE -REPLACE TIRE 33.90 JPMORGAN CHASE BANK ADVANCE AUTO -SOCKET 3.79 JPMORGAN CHASE BANK ADVANCE AUTO -FUEL FILTER 7.38 JPMORGAN CHASE BANK OREILLY-IMPACT WRENCH 279.35 JPMORGAN CHASE BANK OREILLY-RATCHET 31.99 JPMORGAN CHASE BANK OREILLY-RATCHET 181.94 JPMORGAN CHASE BANK OREILLY-CUP BRUSH 7.44 ESTES, INCORPORATED FERTILIZER - GREENS 882.30 AMC INDUSTRIES INC IRRIGATION REPAIR 300.00 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 16.00 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 7.00 BUSBY PUMP & SUPPLY PUMP REPAIR 574.00 JPMORGAN CHASE BANK LOCKE SUPPLY -OUTLET CVR 23.78 MATTHEW BURNS REISSUE LOST CHECK 19.73 AEP/PSO ELECTRIC USE 591.28 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 93.51 JACK DUNN REISSUE LOST CHECK 245.00 JPMORGAN CHASE BANK KIRBY MARKERS -YARD MARKER 127.50 JPMORGAN CHASE BANK PROF TURF PROD -SEAL KIT 72.50 JPMORGAN CHASE BANK PROF TURF -MOWER BRUSHES 273.68 JPMORGAN CHASE BANK PROF TURF -LOAD PLATE 123.16 JPMORGAN CHASE BANK P & K EQUIP -EDGER BLADES 28.65 JPMORGAN CHASE BANK AUTOZONE-CLUTCH TOOL 5.00 JPMORGAN CHASE BANK P & K EQUIP -FUEL FILTER 32.34 Page 1 Claims List 04/21 /09 Budget Unit Title Vendor Name Payable Description jPayment Amouni TOTAL COURSE MAINT 4,055.66 FOOD & BEV JPMORGAN CHASE BANK HAGER REST -FRYER REPAIR 730.03 SADDORIS TEXTILE MAINTENANCE, INC LINEN RENTAL 65.53 GFSI, INC. GEAR FOR SPORTS, INC UNIFORMS 234.89 TOTAL FOOD & BEV 1,030.45 GOLF ADMIN GREENWAY GOLF, INC CONSULTING FEE 2,500.00 SZEN CORP SOFTWARE SUPPORT 1,600.00 CHRISTMAS EXPRESS, INC BANNER INSTALLATION 200.00 WORDCOM,INC THERMAL PAPER FOR GOLF 64.95 RON HOLIFIELD SUPERVISOR TRAINING 89.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 495.41 AEP/PSO ELECTRIC USE 807.68 COURSE TRENDS, INC WEB HOSTING 345.00 SBC YELLOW PAGES, INC YELLOW PAGE AD 118.26 JPMORGAN CHASE BANK COX COMM-CABLE SERVICE 81.02 JPMORGAN CHASE BANK DISPLAY SALES -BANNERS 607.50 TOTAL GOLF ADMIN 6,908.82 FUND GRAND TOTAL 16,236.5 OPGA GRAND TOTAL $16,236.56 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 04/11/09 Department Payroll Expenses Total Expenses Golf Shop Operations 2,260.69 3,562.78 Cart Operations 1,696.20 1,927.74 Golf Course Operations 7,389.24 11,003.79 Food & Beverage 2,926.54 3,652.36 General & Administration 5,550.22 7,463.44 FUND TOTAL 19,822.89 27,610.11 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of March 2009 and 2008 March 31, 2009 March 31, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 27,344 326,196 914,000 35.69% 22,966 347,006 835,374 41.54% Merchandise sales 12,556 102,473 210,000 48.80% 7,562 98,005 205,450 47.70% COS -- merchandise (10,332) (80,243) (150,000) 53.50% (6,823) (83,103) (153,505) 54.14% Food & beverage 8,195 102,082 250,000 40.83% 8,187 92,764 222,950 41.61% COS -- food & beverage (7,974) (45,627) (68,000) 67.10% (4,509) (41,300) (69,786) 59.18% Interest & other 2,500 23,172 33,697 68.76% 2,511 46,125 55,000 83.86% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 32,290 1,189,697 35.98% 29,895 459,496 1,095,483 41.94% 428,052 OPERATING EXPENSES Personal services 57,465 555,054 804,064 69.03% 38,723 496,187 660,818 75.09% Materials & supplies 9,761 92,575 100,755 91.88% 23,327 72,341 89,130 81.16% Other services 11,584 103,669 168,399 61.56% 11,684 104,543 218,725 47.80% Capital outlay - 61,334 61,569 99.62% 23,997 47,801 74,900 63.82% Debt service 4,638 41,244 54,910 75.11 % 4,389 38,996 51,910 75.12% TOTAL OPERATING EXPENSES 83,448 853,877 1,189,697 71.77% 102,120 759,868 1,095,483 69.36% NET INCOME (LOSS) (51,158) (425,824) - (72,225) (300,372) -