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Home My WebLink About2009.05.19_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: May 19, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the regular meeting and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, May 15, 2009./1 .! . / / i'l Julia* M. Stevens, Deputy -City AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the May 5, 2009 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Attachment # 3 -C 0 :\MAN AGERIAL\Agendas \OP W A \2009 \0519. doc Owasso Public Works Authority May 19, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2009 -03, a resolution approving the City of Owasso Identity Theft Prevention Program pursuant to Federal Trade Commission regulations. Ms. Hess Attachment # 5 Staff recommends Trustee approval of Resolution No. 2009 -03. 6. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2009 -04, a resolution adopting the Environmental Information Document related to the E. 76th Street Sanitary Sewer Interceptor Project and certifying the required public hearing was held on March 3, 2009. Mr. Stevens Attachment # 6 Staff will recommend Trustee approval of Resolution No. 2009 -04. 7. Report from OPWA Manager. 8. Report from OPWA Attorney. 9. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) O:\ MANAGERIAL \Agendas \OP WA\2009 \0519.doc Owasso Public Works Authority May 19, 2009 Page 3 10. Adjournment. O: \MANAGERIAL \Agendas \OP WA \2009 \0519.doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 5, 2009 The Owasso Public Works Authority met in regular session on Tuesday, May 5, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 1, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:29 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman Jon Sinex, Vice Chair Doug Bonebrake, Trustee D.J. Gall, Trustee Wayne Guevara, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. ELECTION OF CHAIRMAN Chairman Cataudella called for a nomination for the position of Chairman. Trustee Bonebrake nominated Steve Cataudella. Trustee Guevara seconded the nomination. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0. Owasso Public Works Authority May S, 2009 ITEM 4. ELECTION OF VICE CHAIRMAN Chairman Cataudella called for a nomination for the position of Vice Chairman. Vice Chairman Jon Sinex nominated Doug Bonebrake. Trustee Guevara seconded the nomination. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the April 21, 2009 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the OPWA Consent Agenda with claims totaling $752,479.31. The payroll payment report for pay period ending 4/25/09 was included for review. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. REPORT FROM OPWA MANAGER No report ITEM 8. REPORT FROM OPWA ATTORNEY No report Owasso Public Works Authority ITEM 9. NEW BUSINESS None ITEM 10. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:33 p.m. Pat Fry, Minute Clerk 3 May S, 2009 Stephen Cataudella, Chairman Claims List 05/19/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION JOLIE, INC. THE UPS STORE SHIPPING CHARGES 8.96 DOERNER, SAUNDERS, DANIEL & ANDERSO ACQUISITION PROJECT - FEB 3,222.50 OFFICE DEPOT INC OFFICE SUPPLIES 83.53 MICHELE VEST, CSR WASHINGTON CTY RWD #3 - DE 189.00 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 LINDA K. FISHER, CSR, RPR WASHINGTON CTY RWD #3 DEPO 190.75 HINKLE & COMPANY, PLLC WASHINGTON CTY RWD #3 FINA 2,775.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.95 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.25 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 206.57 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 83.70 JPMORGAN CHASE BANK WALMART- SUPPLIES 51.92 JPMORGAN CHASE BANK WALMART- SUPPLIES 70.80 TOTAL OPWA ADMINISTRATION 19,450.93 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,117.70 JPMORGAN CHASE BANK DELL - PRIVACY FILTERS 175.98 KATHLEEN A BALSIGER METER READER 151.65 TYRONE EUGENE DINKINS METER READER 285.15 DAVID R. OLINGHOUSE METER READER 272.70 NOLAN RAY LANE METER READER 75.15 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES 117.85 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,155.18 TODD C. KIMBALL METER READER 161.55 BERNIE SHAINE BURNS METER READER 241.20 DAVID R. OLINGHOUSE METER READER 442.35 TYRONE EUGENE DINKINS METER READER 577.20 KATHLEEN A BALSIGER METER READER 257.40 MARK MEYER METER READER 321.30 MARK MEYER METER READER 374.40 TOTAL UTILITY BILLING 6,726.76 WATER OWASSO TOP SOIL DUMP TRUCK LOADS OF DIRT 40.00 WATER PRODUCTS OF OKLAHOMA, INC. SUPPLIES 17.64 JPMORGAN CHASE BANK LESLIE'S POOL -GAUGE 7.99 JPMORGAN CHASE BANK LOWES -KEYS 3.16 SHERWOOD CONSTRUCTION CO, INC CONCRETE -5TH & BEAUMONT 96.50 JPMORGAN CHASE BANK GRAINGER -PARTS 46.49 JPMORGAN CHASE BANK LOWES -PAINT 15.12 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 50.00 JPMORGAN CHASE BANK LOWES -TOOLS 35.95 JPMORGAN CHASE BANK EQUIPMENT ONE -HOT SAW 33.99 ACCURATE ENVIRONMENTAL CLASSES FOR SEAN MCCLURE 315.00 JPMORGAN CHASE BANK WATER PROD -METER CANS 354.52 Page 1 Claims List 05/19/09 Budget Unit Title Vendor Name Payable Description Payment Amounl WATER... JPMORGAN CHASE BANK WATER PROD - METERS 1,866.00 JPMORGAN CHASE BANK WATER PROD -METER SETS /CAN 1,489.90 JPMORGAN CHASE BANK WATER PROD -METER MAPLE GL 219.50 JPMORGAN CHASE BANK WATER PROD -CANS FOR SETS 184.15 JPMORGAN CHASE BANK WATER PROD -CAN FOR GREENS 730.00 JPMORGAN CHASE BANK WATER PROD - METERS /GREENS 2,781.08 JPMORGAN CHASE BANK WATER PROD - REGISTERS 480.00 JPMORGAN CHASE BANK WATER PROD - BARRELL LOCKS 105.00 FLEETCOR TECHNOLOGIES FUEL CHARGES FOR APRIL, 2 1,033.18 UNIFIRST HOLDINGS LP UNIFORM RENTAL 63.92 UNIFIRST HOLDINGS LP UNIFORM RENTAL 63.92 TOTAL WATER 10,113.01 WASTEWATER TREATMENT JPMORGAN CHASE BANK GRAINGER -LATEX GLOVES 31.94 FLEETCOR TECHNOLOGIES FUEL CHARGES FOR APRIL, 2 366.22 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 38.05 JPMORGAN CHASE BANK DELL -POWER SUPPLY 57.94 UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.83 TREASURER PETTY CASH CAR WASH 5.00 JPMORGAN CHASE BANK GRAINGER- TRANSFORMERS 275.13 JPMORGAN CHASE BANK OWASSO LUMBER -SLIK LIME 53.83 JPMORGAN CHASE BANK GRAINGER -SHOP VAC FILTER 18.55 JPMORGAN CHASE BANK TRAVEL EXPENSE - PRIDGEN 24.35 JPMORGAN CHASE BANK ATWOODS -RAIN SUITS 39.98 JPMORGAN CHASE BANK LODGING EXPENSE - CARTER 372.00 JPMORGAN CHASE BANK TRAVEL EXPENSE - PRIDGEN 13.00 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,716.19 JPMORGAN CHASE BANK TRAVEL EXPENSE - PRIDGEN 30.00 JPMORGAN CHASE BANK TRAVEL EXPENSE - PRIDGEN 23.57 HACH COMPANY COD DIGESTION VIAL 211.95 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,269.30 JPMORGAN CHASE BANK TRAVEL EXPENSE - CARTER 17.54 JPMORGAN CHASE BANK GRAINGER -FUSES FOR WWTP 182.10 TOTAL WASTEWATER TREATMENT 6,806.47 WASTEWATER COLLECTION! JPMORGAN CHASE BANK MAC'S ELECTRICAL -VFD #3 133.08 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 118.44 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 233.51 JPMORGAN CHASE BANK LOWES- CONCRETE 5.76 JPMORGAN CHASE BANK OFFICE DEPOT -DVD HOLDER 15.99 JPMORGAN CHASE BANK BUMPER TO BUMPER - CLAMPS 5.80 HAJOCA CORPORATION DEPT 0937 M &H VALVE W /LEVER & WEIGH 2,750.00 OWASSO TOP SOIL DUMP TRUCK LOADS OF DIRT 40.00 JOLIE, INC. THE UPS STORE SHIPPING CHARGES 70.32 JPMORGAN CHASE BANK AUTOZONE- BOOSTER CABLES 42.99 Page 2 Claims List 05/19/09 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER COLLECTION; JPMORGAN CHASE BANK CASE MFG - CLEANING NOZZEL 641.26 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 15.30 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 316.74 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 7.53 JPMORGAN CHASE BANK LOWES- RECEPTACLE BOX 5.61 JPMORGAN CHASE BANK OREILLY- BATTERY 163.06 JPMORGAN CHASE BANK OREILLY- BATTERY 70.13 TREASURER PETTY CASH CDL LICENSE 66.50 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 266.55 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.74 FLEETCOR TECHNOLOGIES FUEL CHARGES FOR APRIL, 2 872.70 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.74 TOTAL WASTEWATER COLLECTIONS 5,916.75 REFUSE COLLECTIONS UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 JPMORGAN CHASE BANK SOUTHWEST AIR -HOLT 130.10 JPMORGAN CHASE BANK AMERIFLEX- HOSE /ZIP TIES 55.05 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 FLEETCOR TECHNOLOGIES FUEL CHARGES FOR APRIL, 2 3,916.28 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 6,572.44 TREASURER PETTY CASH TOLL FEES 2.00 ALSUMA TRUCK & EQUIP REPAIR REPAIRS & SHOP SUPPLIES 349.44 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 7,520.30 JPMORGAN CHASE BANK AMERIFLEX- HOSE /ZIP TIES 48.20 JPMORGAN CHASE BANK AMERIFLEX -HOSE 52.30 JPMORGAN CHASE BANK TRAVEL EXPENSE -HOLT 54.23 JPMORGAN CHASE BANK BUMPER TO BUMPER -PARTS 7.11 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 150.00 ALSUMA TRUCK & EQUIP REPAIR MAINTENANCE AND SUPPLIES 234.80 ALSUMA TRUCK & EQUIP REPAIR MAINTENANCE AND SUPPLIES 398.37 ALSUMA TRUCK & EQUIP REPAIR MAINTENANCE AND SUPPLIES 304.26 ALSUMA TRUCK & EQUIP REPAIR ROLLERS & PADS 211.00 MCNEILUS FINANCIAL INC DBA MCNEILUS 05 MCNELIUS REPAIR 2,210.57 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 180.00 TOTAL REFUSE COLLECTIONS 22,499.75 RECYCLE CENTER JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/O 3,212.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,553.72 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,557.97 NATIONAL WASTE & DISPOSAL, INC. GLASS ROLL OFF 200.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 TOTAL RECYCLE CENTER 6,550.61 Page 3 Claims List 05/19/09 Budget Unit Title I Vendor Name Payable Description Payment Amount FUND GRAND TOTAL 78,064.2 OPWA STF DEBT SERVICE RCB TRUST SERVICES RCB TRUST SERVICES RCB TRUST SERVICES 04 NOTE SEMI ANNUAL 05 NOTE SEMI ANNUAL 08 NOTE SEMI ANNUAL 1,000.00 1,000.00 1,000.00 TOTAL OPWA STF DEBT SERVICE 3,000.00 FUND GRAND TOTAL 3,000.0 OPWA GRAND TOTAL $81,064.28 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/09/09 Payroll Expenses Total Expenses 13,085.57 4,509.60 10,247.85 12,689.44 7,434.45 10,279.09 1,003.20 18,426.06 6,797.75 16,045.68 19,296.76 11,244.53 15,053.58 1,687.42 FUND TOTAL 59,249.20 88,551.78 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2008 -2009 Statement of Revenues & Expenses As of April 30, 2009 OPERATING REVENUES: Water Wastewater Refuse & recycle Other fees Interest & other TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES REVENUES OVER EXPENSES TRANSFERS IN (OUT) Transfers out MONTH YEAR 292,176 3,235,773 253,371 2,452,090 125,600 1,257,018 76,720 389,077 2,545 330,227 750,410 7,664,184 3,950,000 2,808,600 1,495,200 367,100 PERCENT 81.92% 87.31% 84.07% 105.99% 169,538 1,707,603 2,194,174 77.82% 216,254 2,164,132 2,558,015 84.60% 76,735 983,995 1,297,600 75.83% 40,661 1,012,875 8,495,145 11.92% 110,847 1,588,427 2,206,571 71.99% 614,035 7,457,032 16,751,505 44.52% NET INCOME (LOSS) 136,376 WORKING CAPITAL - Beginning Balance WORKING CAPITAL - Ending Balance (11,678) - 195,474 1,915,867 (489,810) 954,839 2,111,341 465,029 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASO THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: ANGELA HESS FINANCE DIRECTOR SUBJECT: RESOLUTION NO. 2009-03 RED FLAG RULES IDENTITY THEFT PREVENTION DATE: May 15, 2009 BACKGROUND: Pursuant to federal law, the Federal Trade Commission adopted Identity Theft Rules requiring the creation of certain policies relating to the use of consumer reports, address discrepancy and the detection, prevention and mitigation of identity theft. The Federal Trade Commission regulations adopted as 16 CFR § 681.2 require creditors, as defined by 15 U.S.C. § 681(a)(5) to adopt red flag policies to prevent and mitigate identity theft with respect to covered accounts. 15 U.S.C. § 1681a(r)(5) cites 15 U.S.C. § 1691a, which defines a creditor as a person that extends, renews or continues credit, and defines "credit" in part as the right to purchase property or services and defer payment therefore. The Federal Trade Commission regulations include utility companies in the definition of creditor. The City of Owasso and the Owasso Public Works and Public Golf Authorities are creditors with respect to 16 CFR § 681.2 by virtue of providing utility services or by otherwise accepting payment for municipal services in arrears. The Federal Trade Commission regulations define "covered account" in part as an account that a creditor provides for personal, family or household purposes that is designed to allow multiple payments or transactions and specifies that a utility account is a covered account. The Federal Trade Commission regulations require each creditor to adopt an Identity Theft Prevention Program which will use red flags to detect, prevent and mitigate identity theft related to information used in covered accounts. OPWA residential customer accounts for water, sewer, and sanitation services for which payment is made after the product is consumed or the service has otherwise been provided are covered accounts by virtue of being for household purposes and allowing for multiple payments or transactions. The Federal Trade Commission regulations adopted as 16 CFR 681.2, require users of consumer credit reports to develop policies and procedures relating to address discrepancies between information provided by the consumer and information provided by a consumer credit company. The City of Owasso, OPWA and OPGA currently do not use consumer credit reports to establish various customer accounts, but may at some time in the future begin using consumer credit reports. Accordingly, the City of Owasso, OPWA, and OPGA have enacted an Identity Theft Prevention Program in compliance with federal law. ADDITIONAL INFORMATION: The Rules require that each entity: • Identify patterns, practices and specific forms of activity that indicate the possible existence of identity theft. • Perform a risk assessment of all internal operations where identity theft is possible. • Develop a written Identity Theft Prevention Program. The plan must be customized to be appropriate to the size and complexity of the nature and scope of activities performed by the municipality. • Update the program periodically to reflect changes in risks. The program is considered a living document and must be reviewed and modified to reflect changes in risk and experience with the workings of the program. Program administration requires: • Governing Body to approve the written ITPP. • Governing Body to designate a senior manager to oversee the implementation, and administration of the program. • Staff to receive formal training on the implementation of the program. Reporting Requirements: • On or around May 1, a mid -year review of the Program's operations must be completed. • Conduct an Incident Review of all Red Flag events that occurred during the last 6 months to include actions taken to limit customer exposure and any preventive measures put in place. • Write an Annual Report to the Governing Body to report findings and actions taken during the year. FTC Enforcement: • Compliance checks should be anticipated within the next 24 months by the FTC or Office of the Attorney General. • In the event of a knowing violation that constitutes a pattern or practice of violations, the FTC may commence a civil penalty of up to $3500 per violation with provisions made for increased penalties based on inflation. REQUESTED ACTION: On October 21, 2008, the City Council appointed the City Manager as the Senior Administrator of the Identity Theft Prevention Program. The city staff has since developed a written program in accordance with the federal law. This request is for Council and Trustee approval of the Resolution formally adopting the City of Owasso Identity Theft Prevention Program and directing city staff to implement the program in accordance with its terms. An item has been placed on the City Council, OPWA, and OPGA agendas requesting action on such Resolution. RECOMMENDATION: Staff recommends Trustee approval of Resolution No. 2009 -03, formally adopting the Identity Theft Prevention Program. ATTACHMENTS: 1) Resolution No. 2009 -03 OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY RESOLUTION NO. 2009-03 WHEREAS, The City of Owasso and the Owasso Public Works and Public Golf Authorities, Tulsa County, Oklahoma organized under Title 60, Oklahoma Statutes 2001, Sections 176 - 180.4, as amended, for the purpose of furthering the public functions of the City of Owasso, Oklahoma; and, WHEREAS, The Fair and Accurate Credit Transactions Act of 2003, Pub. L. 108 -159, "Red Flag Rule" requires certain financial institutions and creditors with "covered accounts" to prepare, adopt, and implement an identity theft program to identify, detect, respond to and mitigate patterns, practices or specific activities which could indicate theft; and, WHEREAS, the City of Owasso, Owasso Public Works and Owasso Public Golf Authorities maintain certain continuing accounts with customers and for other purposes which involve multiple payments or transactions, and such accounts are "covered accounts" within the meaning of the Red Flag Rule; and, WHEREAS, to comply with the Red Flags Rule, City Staff has prepared an identity theft prevention program in the form attached hereto as Exhibit "A" and incorporated herein by this reference (the "ITTP" or the "Program ") and have recommended that the Program now be approved by the City of Owasso and the Owasso Public Works and Public Golf Authorities Trustees for implementation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO AND TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY AND OWASSO PUBLIC GOLF AUTHORITY; THAT, Section 1. (a) The Program is hereby approved and adopted effective the date set forth below. (b) City of Owasso, Owasso Public Works Authority, and Owasso Public Golf Authority Staff are hereby authorized and directed to implement the program in accordance with its terms. ADOPTED AND APPROVED THIS 19th DAY OF MAY, 2009. ATTEST: Sherry Bishop, City Clerk / Secretary (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Stephen Cataudella Mayor / Chairman 2 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: ROGER STEVENS PUBLIC WORK DIRECTOR SUBJECT: ENVIRONMENTAL INFORMATION DOCUMENT EAST 76 STREET NORTH SANITARY SEWER INTERCEPTOR DATE: May 14, 2009 BACKGROUND: In October 2007, the OPWA Trustees approved Resolution No. 2007 -09, authorizing an application for financing with the Oklahoma Water Resources Board (OWRB) to obtain funds for the construction of the E. 76th Street North Sanitary Sewer Interceptor, Wastewater Treatment Plant expansion, and upgrades to the N. 117th East Avenue Pump Station. In August of 2008, Trustees approved an engineering services agreement with Greeley and Hanson for the design of the E. 76th Street North Sanitary Sewer Interceptor in the amount of $358,000. The proposed 76th Street Interceptor would be a gravity sewer line extending east from a connection to the Elm Creek Interceptor (west of the 76th Street North/145th East Avenue intersection) a distance of 5.5 miles to approximately 193rd East Avenue. In January of 2009, the Owasso City Council approved Ordinance No. 935, establishing the E. 76th Street North Sanitary Sewer Interceptor Assessment Area and establishing a mandatory per - acre fee for connecting to the interceptor, such per acre fee to be set by a resolution of the Owasso Public Works Authority upon completion of the construction project. In all, some 4,708 gross acres are within the drainage basin; 3,136 net acres are available for development and 707 net acres previously developed would have access to the proposed sanitary sewer interceptor. The construction cost is estimated to be $5,500,000 which includes the 10% contingency allowance required by the OWRB. The estimated cost for legal, administrative, and right of way acquisition is estimated to be $467,000; for a total project cost of $6,325,000. ENVIRONMENTAL INFORMATION DOCUMENT: The project will be funded by the OWRB Clean Water State Revolving Fund. As required by OWRB, an Environmental Information Document was prepared by the consultants (Greely and Hansen) to summarize any potential environmental impact which may be caused by the construction of improvements. The planning document (dated February 2009) concluded that the project will cause no significant environmental issues. Environmental Information Document East 76 Street North Sanitary Sewer Interceptor Page 2 of 2 In compliance with OWRB requirements, a Notice of Public Hearing was published in the Owasso Reporter on January 27, 2009. Since that date, a copy of the Engineering Report and Environmental Information Document has been on file and available for public inspection at the City of Owasso Public Works Department, 301 West 2 "a Avenue, Owasso, Oklahoma. The Public Hearing was held on March 3, 2009, in order to receive citizen comments regarding the Environmental Information Document, to include any alternative projects evaluated, environmental impact, and financing of the project. At the public hearing, ten citizens addressed the Authority with questions and comments regarding the project, however, there were no comments specific to any concern of detrimental impact on the environment as a result of constructing the improvements. No changes were made to the Environmental Information Document and its finding of no significant environmental impact as a result of the public hearing. RECOMMENDATIONS: Based on the engineer's finding of no significant environmental impact and lack of public comment regarding environmental issues relating to the improvements, staff recommends Trustee approval of Resolution No. 2009 -04 adopting the Environmental Information Document for the proposed East 76th Street North Sanitary Sewer Interceptor as set forth in the OWRB Clean Water State Revolving Fund (CWSRF) Project No. ORF -09- 0007 -CW and certifying that a public hearing was held on March 3, 2009 in conformance with the Open Meeting Act and Notice of Public Hearing attached hereto and published in the Owasso Reporter on the 27th day of January, 2009. ATTACHMENTS: A. Resolution No. 2009 -04 B. Affidavit of Publication — Owasso Reporter OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NO. 2009-04 A RESOLUTION FOR THE ADOPTION OF THE PLANNING AND ENVIRONMENTAL INFORMATION DOCUMENT FOR THE PROPOSED E. 76TH STREET SANITARY SEWER INTERCEPTOR PROJECT AS SET FORTH IN THE OKLAHOMA WATER RESOURCES BOARD CLEAN WATER STATE REVOLVING FUND PROJECT ORF -09- 0007 -CW. WHEREAS, the said environmental information document is dated February 2009 and was prepared by Greeley and Hansen; and, WHEREAS, The Owasso Public Works Authority sets forth the intent to construct, operate, and maintain such proposed facility in accordance with state and federal requirements if said facility is approved and funded with a loan from the Oklahoma Water Resources Board Clean Water State Revolving Fund. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY, THAT: Section 1. The Authority hereby certifies that a public hearing was held on March 3, 2009 in order to receive citizen comments regarding the Environmental Information Document. Section 2. That such public hearing was held in conformance with the requirements of the Oklahoma Open meeting Act, 25 O.S. Section 301 et seq.; and, with the Notice of Public Hearing attached hereto and published in the Owasso Reporter on the 27th day of January, 2009. Section 3. The Authority hereby adopts the Environmental Information Document as approved by the Oklahoma Water Resources Board. APPROVED THIS 19' DAY OF MAY, 2009. (SEAL) Stephen Cataudella, Chairman ATTEST: Sherry Bishop, Secretary PUBLISHER'S AFFIDAVIT CWSRF PROJECT NO. UNASSIGNED PUBLICATION DATE(S) 0 I /27/09 (`;\SF NUMBER: CWSRF PROJECT NO. UNAS- SIGNED XD NUNIBER: 00074196 LEGAL NOTICE i'I'MrE OF OKLAHOMA COUNTY OF Tulsa SS of lawful age, being duly sworn, am a legal representative of :)wasso Reporter of Owasso, Oklahoma, a weekly newspaper 11 general circulation in Tulsa, Oklahoma, a newspaper quali- led to publish legal notices, advertisements and publications as xovided in Section 106 of Title 25, Oklahoma Statutes 1971 ind 1982 as amended, and thereafter, and complies with all )(her requirements of the laws of Oklahoma with reference to legal publications. That said notice, a true copy of which is :utached hereto was published in the regular edition of said newspaper during the period and time of publication and not in I supplement. on the ABOVE LISTED DATE(S) Representative Signature iubscribed to and sworn to me this 28th day of January, 2009. Notary Public � � ��,Z'. NCY CAROL MOORE \tv commission number: 06011684 MN commission expires: December 9. 2010 IUS101Tte:r #: 0(X100779 tiswnter: CITY OF OWASSO 'ubll,her's Fee: 40.60 z• NANCY CAROL Mow = 4P Nbk - St* of Okd)ommn Tulsa County `' o, siw,,r EOtes Docembor 8, 2010 ^omens; en 03110 r1 ; V »'_ rs,se Published in the Owasso Reporter, Owasso, Tulsa County Oklahoma. January 27, 20(19. NOTICE Or PUBLIC HEARING CITY OF OWASSO PUBLIC WORKS AUTHORITY CWSRF PROJECT NO .itn_dijj2Ltg 1. The City of Owasso Public Works Authority will hold a putHrc hearing at at the City Council Chambers, 109 North Birch, Owasso. Oklahoma. The purpose of the hearing is to discuss the project need, alternative evaluated. etwironmenta! impacts and financing The proposed project jE 76th St. N Sanitary Sewer Imerceptorl Is Identified in the Engineering Report and Environmental Information Document and includes 5.5 miles of sanitary sewer and connection to the existing Elm Creek Interceptor The Engineering Report and Environmental Information Document is on file and available for public inspection at the City of Owasso Public Works Department, 301 West 2nd Avenue. Owasso, Oklahoma. The public is invited to attend Sherry Bishop Authority Secretary 9 'TCEIVEIS _f "1