The URL can be used to link to this page

Home My WebLink About2009.05.19_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: May 19, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk a d posted at City Hall at 5:00 p.m. on Friday, May 15, 2009. - v i4D Julynin M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the May 5, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 3-C O. \MANAGERIAL\Agendas\OPGA\2009\0519. doc Owasso Public Golf Authority May 19, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2009-03, a resolution approving the City of Owasso Identity Theft Prevention Program pursuant to Federal Trade Commission regulations. Ms. Hess Attachment # 5 Staff recommends Trustee approval of Resolution No. 2009-03. 6. Report from OPGA Manager. 7. Report from OPGA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. O: \MANAGERIAL\Agendas\OPGA\2009\0519. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, May 5, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, May 5, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 1, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:33 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman Jon Sinex, Vice Chair Doug Bonebrake, Trustee Wayne, Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. ELECTION OF CHAIRMAN Chairman Cataudella called for a nomination for the position of Chairman. Trustee Bonebrake nominated Steve Cataudella. Trustee Guevara seconded the nomination. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. Owasso Public Golf Authority May S, 2009 ITEM 4. ELECTION OF VICE CHAIRMAN Chairman Cataudella called for a nomination for the position of Vice Chairman. Vice Chairman Jon Sinex nominated Doug Bonebrake. Trustee Guevara seconded the nomination. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the April 21, 2009 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $14,021.95. The payroll payment report for pay period ending 4/25/09 was included for review. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. REPORT FROM OPGA MANAGER Mr. Ray reported the 2009-2010 budget proposal was read to present to Council. The budget discussion and review will be on the agenda for the May 12t Work Session. ITEM 8. REPORT FROM OPGA ATTORNEY No report 2 Owasso Public Golf Authority May 5, 2009 ITEM 9. NEW BUSINESS None ITEM 10. ADJOURNMENT Mr. Sinex moved, seconded by Mr. Bonebrake, to adjourn. YEA: Bonebrake, Cataudella, Gall, Guevara, Sinex NAY: None Motion carried 5-0 and the meeting was adjourned at 7:35 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman Claims List 05/19/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 353.88 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 757.02 JPMORGAN CHASE BANK WALMART-BEER 125.82 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 85.55 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 578.94 JPMORGAN CHASE BANK SYSCO-FOOD 749.30 JPMORGAN CHASE BANK WALMART-FOOD 136.29 JPMORGAN CHASE BANK NIKE-MERCHANDISE 1,475.44 JPMORGAN CHASE BANK NIKE-MERCHANDISE 330.92 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 122.74 BGR DAILY ACCT. REIMB PETTY CASH 1,324.52 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCT 1,355.50 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 1,333.25 BEN E. KEITH CO. FOOD 647.85 JPMORGAN CHASE BANK WALMART-FOOD 33.82 JPMORGAN CHASE BANK WALMART-FOOD 83.24 JPMORGAN CHASE BANK WALMART-FOOD 65.89 TOTAL OPGA 9,559.97 CART OPERATIONS IJUSTICE GOLF CAR CO INC IGENERATOR 343.10 TOTAL CART OPERATIONS 343.10 COURSE MAINT JESCO PRODUCTS, INC LAPPING COMPOUND 168.00 JOHN DEERE LANDSCAPES, INC HAND PRUNNERS 16.09 ESTES, INCORPORATED CHEMICALS / PRE EMERGENT 192.58 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 32.00 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 14.00 JPMORGAN CHASE BANK LUBER BROS-FUEL FILTERS 144.83 JPMORGAN CHASE BANK ROBERTSON TIRE -TIRES 140.07 JPMORGAN CHASE BANK LUBER BROS-CLUTCH ASSEMBL 264.86 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 75.85 JPMORGAN CHASE BANK WALMART-FLAGSTICK RACK 29.88 JPMORGAN CHASE BANK WALMART-COPY PAPER 6.94 JPMORGAN CHASE BANK HOME DEPOT -SALES TX CRED -2.12 ESTES, INCORPORATED GREENS FERTILIZER 441.00 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 16.00 YALE CLEANERS, INC. TOWEL / UNIFORM SERVICE 7.00 JPMORGAN CHASE BANK AMC INDUSTRIES -MODEM EXC 140.00 JPMORGAN CHASE BANK CONNEY SAFETY -ALLERGY MED 36.95 JPMORGAN CHASE BANK SPRAYING DEVICE -GASKET 30.95 JPMORGAN CHASE BANK P & K EQUIP-SPINDLE/BELT 46.08 JPMORGAN CHASE BANK LOWES-PAPER CUPS 38.89 JPMORGAN CHASE BANK R & R PRODUCT -TIRES 161.14 JPMORGAN CHASE BANK R & R PRODUCTS -CUP LINERS 57.45 JPMORGAN CHASE BANK AMC INDUSTRIES -SOLENOIDS 152.83 Page 1 Claims List 05/19/09 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK HOME DEPOT -FENCE SUPPLIES 27.06 JPMORGAN CHASE BANK HOME DEPOT -EQUIP RENTAL 39.60 JPMORGAN CHASE BANK LOWES-PVC COUPLINGS 30.52 JPMORGAN CHASE BANK BA LAWN & GARDEN -SPINDLE 235.00 JPMORGAN CHASE BANK RADIOSHACK-FUSES 8A8 JPMORGAN CHASE BANK LOWES-HOSE COUPLERS 24.31 JPMORGAN CHASE BANK LOWES-ROLLER SPRINGS 8.94 JPMORGAN CHASE BANK LOWES-CONCRETE/STAKES 47.94 JPMORGAN CHASE BANK BROWN FARMS-BERMUDA 320.00 JPMORGAN CHASE BANK ADVANCE AUTO -MIX OIL 1.98 JPMORGAN CHASE BANK ROBERTSON TIRE -DISMOUNT 10.00 JPMORGAN CHASE BANK OREILLY-BATTERY CABLE 35.98 JPMORGAN CHASE BANK OREILLY-SUPPLIES 14.56 JPMORGAN CHASE BANK EZ GO SERVICE PARTS -CABLE 92.66 JPMORGAN CHASE BANK SHORTY'S-STARTER 35.00 JPMORGAN CHASE BANK MAXWELL-ROLLER BRUSHES 34.32 JPMORGAN CHASE BANK ATWOODS-TRACTOR SEAT 89.99 JPMORGAN CHASE BANK LUBER BROS-HYDR MOTOR 268.09 JPMORGAN CHASE BANK OREILLY-LIGHT BULBS 4.06 JPMORGAN CHASE BANK OREILLY-2 CYCLE OIL 25.80 JPMORGAN CHASE BANK OREILLY-BALL JOINT ASSEMB 145.00 TOTAL COURSE MAINT 3,710.56 FOOD & BEV JPMORGAN CHASE BANK SYSCO-SUPPLIES 113.87 BEN E. KEITH CO. SUPPLIES 166.52 SADDORIS TEXTILE MAINTENANCE, INC LINEN RENTAL 63.23 SADDORIS TEXTILE MAINTENANCE, INC LINEN RENTAL 56.47 SADDORIS TEXTILE MAINTENANCE, INC LINEN RENTAL 66.39 SADDORIS TEXTILE MAINTENANCE, INC LINEN RENTAL 29.96 TOTAL FOOD & BEV 496.44 GOLF ADMIN ALL MAINTENANCE SUPPLY, INC CLUBHOUSE SUPPLIES 213.01 ORKIN EXTERMINATING CO, INC PEST CONTROL 53.00 SBC YELLOW PAGES, INC YELLOW PAGE AD 254.54 YELLOW PAGES, INC YELLOW PAGE AD 167.00 ORKIN EXTERMINATING CO, INC PEST CONTROL 53.00 TULSA WORLD NEWSPAPER 120.00 JPMORGAN CHASE BANK ATT-YELLOW PAGE AD 39.00 JPMORGAN CHASE BANK COX -CABLE 74.71 JPMORGAN CHASE BANK GOLFSWITCH-TEE TIMES 150.00 JPMORGAN CHASE BANK WASTE MGMT-REFUSE SERV 223.52 FREDERICK SOMMERS & WESTERN SIGN CO SIGNAGE 2,535.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 353.31 JPMORGAN CHASE BANK GEAR FOR SPORT -UNIFORM 20.69 JPMORGAN CHASE BANK GEAR FOR SPORT -UNIFORM 109.43 Page 2 Claims List 05/ 19/09 Budget Unit Title Vendor Name Payable Description Payment Amouni GOLF ADMIN... JPMORGAN CHASE BANK JPMORGAN CHASE BANK KATHRYN E. HENRY US KIDS GOLF -TEE MARKERS AHEAD INC-LOGO WORK FLYER DESIGN 462.72 75.00 62.50 TOTAL GOLF ADMIN 4,966.43 FUND GRAND TOTAL 19,076.5 OPGA GRAND TOTAL $19,076.50 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05109/09 Department Payroll Expenses Total Expenses Golf Shop Operations 2,809.67 4,183.40 Cart Operations 1,435.83 1,631.83 Golf Course Operations 9,302.52 12,716.09 Food & Beverage 2,599.40 3,284.78 General & Administration 5,434.22 7,337.41 FUND TOTAL 21,581.64 29,153.51 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of April 2009 and 2008 April 30, 2009 April 30, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 44,244 370,465 914,000 40.53% 35,414 382,448 835,374 45.78% Merchandise sales 14,425 116,898 210,000 55.67% 15,699 113,703 205,450 55.34% COS -- merchandise (17,101) (97,230) (150,000) 64.82% (10,966) (93,607) (153,505) 60.98% Food & beverage 12,961 115,043 250,000 46.02% 11,114 103,877 222,950 46.59% COS -- food & beverage (5,587) (51,178) (68,000) 75.26% (3,834) (45,135) (69,786) 64.68% Interest & other 2,216 25,480 33,697 75.61 % 2,493 48,698 55,000 88.54% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 51,159 1,189,697 40.30% 49,920 509,985 1,095,483 46.55% 479,478 OPERATING EXPENSES Personal services 59,746 614,800 803,064 76.56% 62,594 558,926 660,818 84.58% Materials & supplies 3,118 97,324 104,005 93.58% 6,081 80,008 89,130 89.77% Other services 13,563 118,071 166,149 71.06% 17,027 124,271 218,725 56.82% Capital outlay - 61,334 61,569 99.62% 6,562 54,363 74,900 72.58% Debt service 4,638 45,882 54,910 83.56% 4,389 43,385 51,910 83.58% TOTAL OPERATING EXPENSES 81,064 937,410 1,189,697 78.79% 96,652 860,953 1,095,483 78.59% NET INCOME (LOSS) (29,905) (457,932) - (46,733) (350,968) - MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASO THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: ANGELA HESS FINANCE DIRECTOR SUBJECT: RESOLUTION NO.2009-03 RED FLAG RULES IDENTITY THEFT PREVENTION DATE: May 15, 2009 BACKGROUND: Pursuant to federal law, the Federal Trade Commission adopted Identity Theft Rules requiring the creation of certain policies relating to the use of consumer reports, address discrepancy and the detection, prevention and mitigation of identity theft. The Federal Trade Commission regulations adopted as 16 CFR § 681.2 require creditors, as defined by 15 U.S.C. § 681(a)(5) to adopt red flag policies to prevent and mitigate identity theft with respect to covered accounts. 15 U.S.C. § 1681a(r)(5) cites 15 U.S.C. § 1691a, which defines a creditor as a person that extends, renews or continues credit, and defines "credit" in part as the right to purchase property or services and defer payment therefore. The Federal Trade Commission regulations include utility companies in the definition of creditor. The City of Owasso and the Owasso Public Works and Public Golf Authorities are creditors with respect to 16 CFR § 681.2 by virtue of providing utility services or by otherwise accepting payment for municipal services in arrears. The Federal Trade Commission regulations define "covered account" in part as an account that a creditor provides for personal, family or household purposes that is designed to allow multiple payments or transactions and specifies that a utility account is a covered account. The Federal Trade Commission regulations require each creditor to adopt an Identity Theft Prevention Program which will use red flags to detect, prevent and mitigate identity theft related to information used in covered accounts. OPWA residential customer accounts for water, sewer, and sanitation services for which payment is made after the product is consumed or the service has otherwise been provided are covered accounts by virtue of being for household purposes and allowing for multiple payments or transactions. The Federal Trade Commission regulations adopted as 16 CFR 681.2, require users of consumer credit reports to develop policies and procedures relating to address discrepancies between information provided by the consumer and information provided by a consumer credit company. The City of Owasso, OPWA and OPGA currently do not use consumer credit reports to establish various customer accounts, but may at some time in the future begin using consumer credit reports. Accordingly, the City of Owasso, OPWA, and OPGA have enacted an Identity Theft Prevention Program in compliance with federal law. ADDITIONAL INFORMATION: The Rules require that each entity: • Identify patterns, practices and specific forms of activity that indicate the possible existence of identity theft. • Perform a risk assessment of all internal operations where identity theft is possible. • Develop a written Identity Theft Prevention Program. The plan must be customized to be appropriate to the size and complexity of the nature and scope of activities performed by the municipality. • Update the program periodically to reflect changes in risks. The program is considered a living document and must be reviewed and modified to reflect changes in risk and experience with the workings of the program. Program administration requires: • Governing Body to approve the written ITPP. • Governing Body to designate a senior manager to oversee the implementation, and administration of the program. • Staff to receive formal training on the implementation of the program. Reporting Requirements: • On or around May 1, a mid -year review of the Program's operations must be completed. • Conduct an Incident Review of all Red Flag events that occurred during the last 6 months to include actions taken to limit customer exposure and any preventive measures put in place. • Write an Annual Report to the Governing Body to report findings and actions taken during the year. FTC Enforcement: • Compliance checks should be anticipated within the next 24 months by the FTC or Office of the Attorney General. • In the event of a knowing violation that constitutes a pattern or practice of violations, the FTC may commence a civil penalty of up to $3500 per violation with provisions made for increased penalties based on inflation. REQUESTED ACTION: On October 21, 2008, the City Council appointed the City Manager as the Senior Administrator of the Identity Theft Prevention Program. The city staff has since developed a written program in accordance with the federal law. This request is for Council and Trustee approval of the Resolution formally adopting the City of Owasso Identity Theft Prevention Program and directing city staff to implement the program in accordance with its terms. An item has been placed on the City Council, OPWA, and OPGA agendas requesting action on such Resolution. RECOMMENDATION: Staff recommends Trustee approval of Resolution No. 2009-03, formally adopting the Identity Theft Prevention Program. ATTACHMENTS: 1) Resolution No. 2009-03 OWASSO CITY COUNCIL OWASSO PUBLIC WORKS AUTHORITY OWASSO PUBLIC GOLF AUTHORITY RESOLUTION NO.2009-03 WHEREAS, The City of Owasso and the Owasso Public Works and Public Golf Authorities, Tulsa County, Oklahoma organized under Title 60, Oklahoma Statutes 2001, Sections 176-180.4, as amended, for the purpose of furthering the public functions of the City of Owasso, Oklahoma; and, WHEREAS, The Fair and Accurate Credit Transactions Act of 2003, Pub. L. 108-159, "Red Flag Rule" requires certain financial institutions and creditors with "covered accounts" to prepare, adopt, and implement an identity theft program to identify, detect, respond to and mitigate patterns, practices or specific activities which could indicate theft; and, WHEREAS, the City of Owasso, Owasso Public Works and Owasso Public Golf Authorities maintain certain continuing accounts with customers and for other purposes which involve multiple payments or transactions, and such accounts are "covered accounts" within the meaning of the Red Flag Rule; and, WHEREAS, to comply with the Red Flags Rule, City Staff has prepared an identity theft prevention program in the form attached hereto as Exhibit "A" and incorporated herein by this reference (the "ITTP" or the "Program") and have recommended that the Program now be approved by the City of Owasso and the Owasso Public Works and Public Golf Authorities Trustees for implementation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF OWASSO AND TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY AND OWASSO PUBLIC GOLF AUTHORITY; THAT, Section 1. (a) The Program is hereby approved and adopted effective the date set forth below. (b) City of Owasso, Owasso Public Works Authority, and Owasso Public Golf Authority Staff are hereby authorized and directed to implement the program in accordance with its terms. ADOPTED AND APPROVED THIS 19" DAY OF MAY, 2009. ATTEST: Sherry Bishop, City Clerk / Secretary (SEAL) APPROVED AS TO FORM: Julie Lombardi, City Attorney Stephen Cataudella Mayor / Chairman 2