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HomeMy WebLinkAbout2009.06.02_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: June 2, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, May 29, 2009. ,~^ ~ - ~ ,, { ~ 1 _-- Stevens, Deput~% City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Jack Voss, Crossroads Christian Church 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Justice. Tim Rooney, Owasso Character Council O ~MANAGF,RIAI. AgendasVCounciN20n9A0603.doc Owasso City Council June 2, 2009 Page 2 6. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under °'Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes of the May 19, 2009 Regular Meeting. Attachment # 6-A B. Approval of Claims. Attachment # 6-B C. Acceptance of the Maple Glen Addition water system consisting of 1,854 linear feet of 8" PVC water line and 896 linear feet of 6" PVC water line and sanitary sewer system consisting of 5,867 linear feet of 8" PVC sanitary sewer line. Attachment # 6-C D. Acknowledgement of receiving Agreements for Urban Engineering Services from Morris Engineering (Family Video and Waterline extension for Silvercreek Commercial Plat) and Kellogg Engineering (Christ Church of Owasso); and, authorization for the Mayor to execute each agreement. Attachment # 6-D 7. Consideration and appropriate action relating to items removed from the Consent Agenda. PUBLIC HEARING 8. The City Council will conduct a public hearing for the purpose of receiving citizen comments and input regarding the City of Owasso Fiscal Year 2009-2010 Annual Budget Proposal. Mr. Ray The City Manager will present his proposed budget and a public hearing will be held for the purpose of receiving comments and citizen input regarding the Fiscal Year 2009-2010 Annual Budget Proposal. Owasso City Council June 2, 2009 Page 3 9. Consideration and appropriate action relating to a request for Council adoption of a Statement of Position relating to the Oklahoma Corporation Commission recommendation for the 918 area code. Mr. Haverkamp Attachment # 9 Staff recommends Council adoption of the 918 Area Code Statement of Position for the City of Owasso urging the Oklahoma Corporation Commission to approve a geographical "split" as the best means to resolve the anticipated exhaustion of telephone numbers for the 918 area code. 10. Consideration and appropriate action relating to a request for Council approval of the FY 2009-2010 employment contract between the City of Owasso and the Owasso International Association of Fire Fighters Local #2789 and authorization for the Mayor to execute the contract. Ms. Dempster Attachment # 10 Staff will recommend Council approval of the FY 2009-2010 employment contract between the City of Owasso and the Owasso International Association of Fire Fighters Local #2789 and authorization for the Mayor to execute the contract. 11. Report from City Manager. 12. Report from City Attorney. 13. Report from City Councilors. 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) Owasso City Council June 2, 2009 Page 4 15. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, May 19, 2009 The Owasso City Council met in regular session on Tuesday, May 19, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 15, 2009. ITEM 1. CALL TO ORDER Vice Mayor Bonebrake called the meeting to order at 6:43 p.m. ITEM 2. INVOCATION The invocation was offered by Pastor Ted Johnson, Bible Church of Owasso. ITEM 3. FLAG SALUTE Councilor Bryan Stovall led the flag salute. ITEM 4. ROLL CALL PRESENT Doug Bonebrake, Vice Mayor Wayne Guevara, Councilor Bryan Stovall, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ABSENT Steve Cataudella, Mayor Jon Sinex, Councilor ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the May 5, 2009 Regular Meeting and the May 12, 2009 Special Meeting. Owasso City Council B. Approval of Claims. May 19, 2009 C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. D. Approval of Ordinance No. 940, an ordinance approving easement closures located at 9902 E. 93r`~ Court North. Mr. Guevara moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims totaling $164,034.55. Also included for review were the healthcare self-insurance claims report and payroll payment report for pay period 5/05/09. YEA: Bonebrake, Guevara, Stovall NAY: None Motion carried 3-0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE FY 2009-2010 EMPLOYMENT CONTRACT BETWEEN THE CITY OF OWASSO AND THE FRATERNAL ORDER OF POLICE LODGE #149 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE CONTRACT Mr. Rooney presented the item, recommending Council approval of the FY 2009-2010 employment contract between the City of Owasso and the Fraternal Order of Police Lodge #149, and authorization for the Mayor to execute the contract. Mr. Stovall moved, seconded by Mr. Guevara, for Council approval of the FY 2009-2010 FOP contract, as recommended. YEA: Bonebrake, Guevara, Stovall NAY: None Motion carried 3-0. 2 Owasso City Council May 19, 2009 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE FIRESTATION NO. 2 FIBER OPTIC INSTALLATION PROJECT Ms. Willson presented the item, recommending Council approval of a project to install fiber optic cabling from the City Hall facility to Firestation No. 2, located at 207 South Cedar. Mr. Guevara moved, seconded by Mr. Stovall, for Council approval of the Fiber Optic Installation Project, as recommended. YEA: Bonebrake, Guevara, Stovall NAY: None Motion carried 3-0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF RESOLUTION NO. 2009-03, A RESOLUTION APPROVING THE CITY OF OWASSO IDENTITY THEFT PREVENTION PROGRAM PURSUANT TO FEDERAL TRADE COMMISSION REGULATIONS Ms. Hess presented the item, recommending Council approval of Resolution No. 2009-03. Mr. Guevara moved, seconded by Mr. Stovall, for Council approval of Resolution No. 2009-03, as recommended. YEA: Bonebrake, Guevara, Stovall NAY: None Motion carried 3-0. ITEM 10. REPORT FROM CITY MANAGER Mr. Ray followed up on an article in the last CM report by announcing there will be a Public Meeting next Tuesday, May 26, 2009 at 7:00 p.m. The meeting will be held at Old Central and all citizens and/or interested parties are welcome to attend and make comments regarding the 76`x' Street Sanitary Sewer Interceptor Project. Mr. Ray also expressed his appreciation to the City's Parks and Public Works Departments who have participated in a week of clean-up of City streets and cemetery in preparation for the Memorial Day holiday. 3 Owasso City Council May 19, 2009 ITEM 11. REPORT FROM CITY ATTORNEY No report ITEM 12. REPORT FROM CITY COUNCILORS Mr. Bonebrake congratulated the Owasso High School Baseball team on their 6`h straight 6-A title. Mr. Bonebrake also requested information on any special Police Department projects going on during the holiday weekend. Chief Chambless responded that the department would be involved in a Seat Belt & Child Restraint program during that time. ITEM 13. NEW BUSINESS None ITEM 14. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Stovall, to adjourn. YEA: Bonebrake, Guevara, Stovall NAY: None Motion carried 3-0 and the meeting was adjourned at 6:59 p.m. Doug Bonebrake, Vice Mayor Pat Fry, Minute Clerk 4 Claims List 06/02/09 Bud et Unit Title Vendor Name Pa able Descri Lion Pa ment Amount GENERAL TREASURER PETTY CASH REIMB COURT MILEAGE 69.30 TREASURER PETTY CASH CC REFUNDlLEONARD 50.00 TREASURER PETTY CASH CC REFUNDILYMAN 50.00 TREASURER PETTY CASH CC REFUND/MILLER 50.00 TOTAL GENERAL 219.30 MUNICIPAL COURT TREASURER PETTY CASH MEETING EXPENSE 49.26 OFFICE DEPOT INC OFFICE SUPPLIES 722 TOTAL MUNICIPAL COURT r~ ,48 MANAGERIAL USA MOBILITY WIRELESS, INC PAGER USE 7.91 JPMORGAN CHASE BANK TARGET-PULSE PEN 10.39 SAV-ON PRINTING & SIGNS LLC PRINTING SERVICES 30.00 JPMORGAN CHASE BANK OK PRESS-BOOKS 30A0 JPMORGAN CHASE BANK AMAZON-BOOKS 85.50 JPMORGAN CHASE BANK OFFICE DEPOT-PRINTING 68.40 JPMORGAN CHASE BANK MEETING EXPENSE 115.15 TREASURER PETTY CASH COUNCIL WORK SESSION 18.00 CITY GARAGE CITY GARAGE OVERHEAD CHGS 83.33 TOTAL MANAGERIAL ~$ G8 FINANCE JPMORGAN CHASE BANK GOVT FINANCE-TRAINING 65.00 JPMORGAN CHASE BANK GOVT FINANCE-TRAINING 65.00 JPMORGAN CHASE BANK AICPA-MEMBERSHIP 200.00 JPMORGAN CHASE BANK AICPA-MEMBERSHIP 145.00 JPMORGAN CHASE BANK POSPAPER-CAL RIBBONS 41.55 JPMORGAN CHASE BANK LASER SOURCE-MICR CART'R'DG 185.00 TOTAL FINANCE 701.5 HUMAN RESOURCES TREASURER PETTY CASH CHAMBER LUNCH 20.00 CHARACTER TRAINING INSTITUTE CHARACTER INTiATIVE 425.24 TOTAL HUMAN RESOURCES 445.24 HR -CHARACTER INITIATIVE MARIO AViLA CHARACTER INITIATIVE 250.00 TOTAL HR -CHARACTER INITIATIVE 25{) ~© GENERAL GOVERNMENT CRAWFORD i~ ASSOCIATES, P.C. PROF SVCS-PERFORMETER 495.00 UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 16.29 TULSA COFFEE SERVICE INC COFFEE SUPPLIES 106.88 CINTAS CORPORATION CARPET-MAT CLEANING 21.40 XEROX CORPORATION COPIER SERVICE 8~ SUPPLIES 563.97 COMMUNITY PUBLISHERS INC MEDIA PUBLICATION/PUBLIC 72.90 ATi3~T LONG DISTANCE LONG DISTANCE SERVICE 39.9'1 Page 1 Ci~ir~as List 06/02!09 Bud et Unit Title Vendor Name Pa able Descri tion a ment Amount GENERAL GOVERNMENT JRW INC DBA/FINANCIAL EQUIPMENT CO. SHREDDER BAGS 150.00 TULSA COUNTY ELECTION BOARD ELECTION EXPENSE 4/7/09 5,244.57 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT SERVICES 4,939.30 OFFICE DEPOT INC OFFICE SUPPLIES 32.60 AEPIPSO ELECTRIC USE 2,498.43 TERRA TELECOM LLC IDENTIFIED PHONE LINES 98.00 AT&T CONSOLIDATED PHONE BILL 650.30 TOTAL GENERAL GOVERNMENT 14,923.55 COMMUNITY DEVELOPMENT SPRINT SPRINT CARDS 140.22 OFFICE DEPOT INC OFFICE SUPPLIES 21.36 JPMORGAN CHASE BANK APA-MEMBERSHIP 352.00 RELIANCE BUSINESS PRODUCTS BUSINESS CARDS 60.10 JPMORGAN CHASE BANK INTL CODE COUNCIL-MEMBER 100.00 COMMUNITY PUBLISHERS INC PUBLIC HEARING AD 47.60 JUETT WEBSTER NUISANCE ABATEMENT SERVIC 100.00 LARISSA DARNABY TUITION REIMBURSEMENT 1,404.00 CITY GARAGE CITY GARAGE OVERHEAD CHGS 166.66 USA MOBILITY WIRELESS, INC PAGER USE 15.61 TOTAL COMMUNITY DEVELOPMENT 2,407.55 ENGINEERING UNITED STATES CELLULAR CORPORATION CELL PHONE USAGE 112.86 DANIEL DEARING TUITION REIMBURSEMENT 929.10 JPMORGAN CHASE BANK WALMART-STORAGE TOTES 24.00 CITY GARAGE CITY GARAGE OVERHEAD CHGS 166.66 SPRINT SPRINT CARDS 93.46 TOTAL ENGINEERING 1,326.08 INFORMATION TECHNOLOGY JPMORGAN CHASE BANK JUPITERIMAGES-CLIPART 159.95 JPMORGAN CHASE BANK DELL-RAM FOR OC LAPTOP 71.18 SPRINT SPRINT CARDS 46.73 JPMORGAN CHASE BANK TARGET-BATTERIES FOR IT 225.93 CITY GARAGE CITY GARAGE OVERHEAD CHGS 66.66 SOUTH KANSAS & OKLAHOMA RAILROAD ANNUAL FIBER LINE FEE 150.00 AEPlPSO GENERAL DESIGN AND PERMIT 2,525.75 TOTAL INFORMATION TECHNOLOGY 3,246 20 SUPPORT SERVICES JPMORGAN CHASE BANK WALMART-COFCE POT FOR OC 39.88 JPMORGAN CHASE BANK INTERSTATE-BATTERIES 8.00 OFFICE DEPOT INC OFFICE SUPPLIES 20.85 CITY GARAGE VEHICLE PARTS & OUTSIDE S 249.14 WILLIAM THOMAS GOSWICK INSTALLATION 3 HOSE BIBS 500.00 ASSOCIATED PARTS 8~ SUPPLY, INC FAN MOTOR FOR A/C UNIT 124.94 FALCON AUDIO VIDEO, INC PROJECTOR BULB FOR OC 390.00 Page 2 Claims List 06/02/09 Bud et Unit Title Vendor Name Pa able Descri tion a ment Amount SUPPORT SERVICES ATBT LONG DISTANCE LONG DISTANCE SERVICE 0.91 CITY GARAGE VEHICLE PARTS & OUTSIDE S 12.36 USA MOBILITY WIRELESS, INC PAGER USE 7.91 CITY GARAGE CITY GARAGE OVERHEAD CHGS 233.33 CHEROKEE BUILDING MATERIALS CEILING TILES CITY HALL 230.40 WAL-MART CORP SAMS CLUB 77150903608 3 RECTANGULAR TABLES 148.11 A N Z SIGNS & SHIRTS, INC BLDG NAMEPLATES FOR OC 45.00 SAV-ON PRINTING 8~ SIGNS LLC RE-LETTER SIGNS 10.00 CLASSIC CHEVROLET, INC. PART FOR DOC VAN 107.83 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEE 24.26 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEE 20.99 DIRT BUSTER'S INC. MONTHLY PKG LOT CLNG - C. 135.00 DISPLAY SALES HOLIDAY BANNER POLES 1,040.80 JPMORGAN CHASE BANK HARBOR FREIGHT-DOLLY 29.87 SPRINT SPRINT CARDS 140.19 JPMORGAN CHASE BANK BRAUMS-DOC LUNCHES 21.60 AT$T CONSOLIDATED PHONE BILL 133.88 TOTAL SUPPORT SERVICES 3,675.25 CEMETERY EQUIPMENT ONE RENTAL & SALES, INC. CEMETERY MOWER PARTS 64.60 BUMPER TO BUMPER AUTO PARTS SEAT BRACKETS 1.50 AEP/PSO ELECTRIC USE 34.09 TOTAL CEMETERY 100.13 POLICE SERVICES AEP/PSO ELECTRIC USE 1,829.92 JPMORGAN CHASE BANK SHAMROCK-EVIDENCE LABELIN 33.15 JPMORGAN CHASE BANK BEST BUY-DIGITAL RECORDER 50.99 AT&T LONG DISTANCE LONG DISTANCE SERVICE 38.94 JPMORGAN CHASE BANK VCA OWASSO-FOOD FOR K-9 78.14 POLICE PETTY CASH TURNPIKE FEES 7.00 POLICE PETTY CASH PARKING FEES 22.00 POLICE PETTY CASH BADGE REPAIR 7.00 POLICE PETTY CASH ORAL BOARD INTERVIEWS 10.00 POLICE PETTY CASH SPRINGS FOR LAPTOP 3.78 POLICE PETTY CASH PARKING FEES 10.00 POLICE PETTY CASH TRAINING EXPENSE 24.14 POLICE PETTY CASH CAR WASH-RESERVE ACADEMY 4.00 POLICE PETTY CASH PARKING FEES 6.00 DEPARTMENT OF PUBLIC SAFETY LAW BOOKS 600.00 LAW ENFORCEMENT MOBILE VIDEO TRAINING MATERIALS 54.00 JOLIE, INC. THE UPS STORE UPS SHIPPING 19.78 GREEN COUNTRY INVESTIGATIONS POLYGRAPH TESTS 350.00 - ~ BOARD OF TESTS FOR ALCOHOL & DRUG INTOXILYZER OPERATOR SCH 90.00 BOARD OF TESTS FOR ALCOHOL & DRUG INTOXILYZER OPERATOR SCH 90.00 JPMORGAN CHASE BANK GRADUATION EXPENSE 103.65 Page 3 Cll~fl>~s LIlSt 0~l02/Q9 Bud et Unit Title Vendor Marne Pa able Descri tion a ment Amounf POLICE SERVICES JPMORGAN CHASE BANK HAMPTON INN-0RAL BOARD 165.90 JPMORGAN CHASE BANK HAMPTON INN-ORAL BOARD 165.90 JPMORGAN CHASE BANK HAMPTON INN-ORAL BOARDS 165.90 JPMORGAN CHASE BANK HAMPTON INN-ORAL BOARDS 165.90 JPMORGAN CHASE BANK HAMPTON INN-ORAL BOARDS 165.90 JPMORGAN CHASE BANK SOME'S UNIFORMS-AWARDS 368.00 CITY GARAGE VEHICLE PARTS 8~ OUTSIDES 1,999.35 OFFICE DEPOT INC OFFICE SUPPLIES 113.00 USA MOBILITY WIRELESS, INC PAGER USE 1'45.71 JPMORGAN CHASE BANK INTERSTATE-BATTERIES 8.00 JPMORGAN CHASE BANK MTM PMNTCEHTER-BADGES 20$.56 JPMORGAN CHASE BANK MTM PMNT CENTER-BADGE 75.83 JPMORGAN CHASE BANK ACADEMY SPORT-PONCHO 11.45 JPMORGAN CHASE BANK PATROL TECH-RADIO HOLDERS 493.30 JPMORGAN CHASE BANK 360 SPORT-SHIFTER/CHA4NS 62.98 JPMORGAN CHASE BANK USPS-POSTAGE 2.58 JPMORGAN CHASE BANK MARRIOTT-LODGING EXPENSE 535.00 JPMORGAN CHASE BANK DELL-TICKET PAPER 65.00 JPMORGAN CHASE BANK ONYX-TONERlRECORDS 119.90 TREASURER PETTY CASH PARKING 29.00 JPMORGAN CHASE BANK MEETING EXPENSE 9.09 JPMORGAN CHASE BANK YALE CLEANERS-UNIFORMS 1,655.55 JPMORGAN CHASE BANK WALMART-DVD-R'S 56.86 JPMORGAN CHASE BANK PATROL TECH-LINER BELT 97.44 JPMORGAN CHASE BANK LENOX WRECKER-TOW 201.00 JPMORGAN CHASE BANK SAFARILAND-EVIDENCE TAG 48.16 JPMORGAN CHASE BANK PATROL TECH-DUTY BELT 33.62 JPMORGAN CHASE BANK PATROL TECH-CAPT BARS 27.50 AT&T CONSOLIDATED PHONE BILL 490.93 MUNICIPAL CODE CORPORATION LASERFICHE PLUS PLUG-IN. 5,720.00 CITY GARAGE CITY GARAGE OVERHEAD CHGS 4,583.33 SPRINT SPRINT CARDS 560.88 JPMORGAN CHASE BANK SW SOLUTIONS-ROLLER DOOR 7,000.00 JPMORGAN CHASE BANK EMBLEM ENT-UNIFORM PATCH 343.16 JPMORGAN CHASE BANK VCA-FOODNACCINE K-9 89.64 JPMORGAN CHASE BANK HARLOW WHITE-UNIFORM 5.00 TERRA TELECOM LLC IDENTIFIED PHONE LINES 98.00 JPMORGAN CHASE BANK ONYX-TONER FOR SQUAD RM 54.35 JPMORGAN CHASE BANK UPS STORE-SHIPPING 7.21 JPMORGAN CHASE BANK PENN CARE-GLOVES 190.16 JPMORGAN CHASE BANK OFFICE DEPOT-CERTIFICATES 37.37 JPMORGAN CHASE BANK WALMART-WALL CLOCK 27.13 TOTAL POLICE SERVICES 2$,8Q~'~ ~~ POLICE COMMUNICATIONS JPMORGAN CHASE BANK BOB BARKER-PRIS MATTRESS 227.38 Page 4 Claims List 06/02/09 Bud et Unit Title Vendor Name Pa able Descri tion a ment Amount POLICE COMMUNICATIONS JPMORGAN CHASE BANK BOB BARKER-JAIL CLOTHES 154.76 JPMORGAN CHASE BANK PENN CARE-GLOVES 275.16 POLICE PETTY CASH FOOD FOR PRISONERS 6.06 JPMORGAN CHASE BANK WALMART-PRISONER MEALS 226.86 JPMORGAN CHASE BANK CARDLOGOW-EMBROIDERY 40.00 JPMORGAN CHASE BANK BDU-UNIFORM PANTS 81.58 USA MOBILITY WIRELESS, INC PAGER USE 31.01 DEPARTMENT OF PUBLIC SAFETY OLETS EQUIPMENT & DATAMAX 450.00 RGR SECURITY SOLUTIONS, LLC DVR REPAIR/UPGRADE 1,970.00 AEP/PSO ELECTRIC USE 120.51 TOTAL POLICE COMMUNICATIONS 3,583.32 ANIMAL CONTROL AEP/PSO ELECTRIC USE 211.32 JPMORGAN CHASE BANK VCA OWASSO-PHYSICAL EXAM 231.50 JPMORGAN CHASE BANK OK POLICE SUPPLY-UNIFORM 94.90 AT&T LONG DISTANCE LONG DISTANCE SERVICE 2.45 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 35.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 70.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 70.00 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 70.00 WAYNE R GAYLORD WIRING MAINTENANCE 75.00 ANNE K. KARN SPAYING & NEUTERING 1,380.00 USA MOBILITY WIRELESS, INC PAGER USE 15.61 JPMORGAN CHASE BANK INTERSTATE-BATTERIES 8.00 CITY GARAGE CITY GARAGE OVERHEAD CHGS 166.66 AT&T CONSOLIDATED PHONE BILL 41.13 JPMORGAN CHASE BANK BEST BUY-RETURN -34.99 TOTAL ANIMAL CONTROL 2,436.58 FIRE SERVICES THOMAS A. GAINES INTAKE VALVE REPAIRED 450.54 RENTAL SERVICE CORPORATION RENTAL OF A SKYJACK 97.00 AT&T MOBILITY WIRELESS SERVICE 21.68 JPMORGAN CHASE BANK PRENTICE HALL-MANUALS 17.89 JPMORGAN CHASE BANK PRENTICE HALL-MANUALS 25.79 OKLAHOMA STATE UNIVERSITY-BURSAR REGISTRATION FEE 300.00 BMI SYSTEMS RENTAL OF COPY MACHINE 277.54 OKLAHOMA STATE UNIVERSITY-BURSAR RE-ISSUE HMA CERTIFICATIO 75.00 SPRINT SPRINT CARDS 373.92 JPMORGAN CHASE BANK US CAVALRY-SOT UNIFORM 37.60 JPMORGAN CHASE BANK US CAVALRY-SOT UNIFORM 308.99 JPMORGAN CHASE BANK PICKUP SPECIALTIES-COVER 1,599.00 OKLAHOMA STATE UNIVERSITY-BURSAR REGISTRATION FEE 95.00 JPMORGAN CHASE BANK SAMS OFFROAD-LEVELING KIT 2,903.45 AT&T CONSOLIDATED PHONE BILL 208.63 TREASURER PETTY CASH PER DIEM & MILEAGE 15.09 Page 5 ~~~Il1i1~S ~IlS~ 06!02/03 Bud et Unit Title Vendor hP~ame Pa able Desch bon a went Amouni FIRE SERVICES JPMORGAN CHASE BANK CONRAD FIRE-PIERCE PUMPER 38.39 JPMORGAN CHASE BANK CONRAD FIRE-PUMPER PARTS 44.33 CITY GARAGE CITY GARAGE OVERHEAD CHGS 1,166.66 JPMORGAN CHASE BANK PATROL TECH-PATCHES 19.50 JPMORGAN CHASE BANK PATROL TECH-SOT UNIFORMS 7.50 JPMORGAN CHASE BANK PATROL TECH-SOT UNIFORMS 237.39 JPMORGAN CHASE BANK ADVANCE AUTO-REPAIR PARTS 22.76 JPMORGAN CHASE BANK WITHER-SAFETY CONES 96.60 USA MOBILITY WIRELESS, INC PAGER USE 298.17 OFFICE DEPOT INC OFFICE SUPPLIES 45.89 CITY GARAGE VEHICLE PARTS & OUTSIDE S 423.01 JPMORGAN CHASE BANK MOTOROLA-PORTABLE RADIOS 3,558.66 NORTH AMERICA FIRE EQUIPMENT CO. SUSPENDER SNAPS 48.00 AQUARIUS ENTERPRISES, INC WATER COOLER RENTAL 24.90 TURN-KEY MOBILE, INC TOUGHBOOK DOCKING STATION 498.00 TURN-KEY MOBILE, INC TOUGHBOOK DOCKING STATION 100.00 AT&T LONG DISTANCE LONG DISTANCE SERVICE 15.02 AEPIPSO ELECTRIC USE 2,121.02 JPMORGAN CHASE BANK MEETING EXPENSE 60.10 JPMORGAN CHASE BANK BUMPER TO BUMPER-PARTS 8.47 JPMORGAN CHASE BANK MEETING EXPENSE 55.30 TdTAL FIRE SERVICES ,~~~~~~ ~~ ODHS -FIREFIGHT GRANT NORTH AMERICA FIRE EQUIPMENT CO. SUSPENDER SNAPS 432.00 JPMORGAN CHASE BANK MOTOROLA-PORTABLE RADQOS 32,027.94 JPMORGAN CHASE BANK WITHER-SAFETY CONES 869.40 TREASURER PETTY CASH PER DIEM & MILEAGE 135.81 OKLAHOMA STATE UNIVERS{TY-BURSAR REGISTRATION FEE 855.00 JPMORGAN CHASE BANK PRENTICE HALL-MANUALS 161.05 JPMORGAN CHASE BANK PRENTICE HALL-MANUALS 232.15 TQTAL ODHS -FIREFIGHT GRANT 34!,13.35 EMERGENCY PREPAREDNES PRO CHOICE CARPET CLEANING AND EOC MOLD REMOVAL PROJECT 9,167.50 SPRINT SPRINT CARDS 46.73 AT&T CONSOL[DATED PHONE BILL 21.85 JPMORGAN CHASE BANK VVEC-ELECTRIC BILL SIRENS 36.79 AEPIPSO ELECTRIC USE 91.60 TQTAL EMERGENCY PREPAREDNESS ~'~~~ ~7 STREETS AEPIPSO ELECTRIC USE 1,017.62 JPMORGAN CHASE BANK TRAVEL EXPENSE 4.38 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.36 JPMORGAN CHASE BANK TRAVEL EXPENSE 3.77 JPMORGAN CHASE BANK TRAVEL EXPENSE 929 P'ac~e ~ Claims List 06/02/09 Bud et Unit Title Vendor Name Pa able Descri tion a ment Amount STREETS UNIFIRST HOLDINGS LP UNIFORM RENTAL 47.12 UNIFIRST HOLDINGS LP UNIFORM RENTAL 45.57 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.89 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.44 JPMORGAN CHASE BANK GRAINGER-HIP WADER BOOTS 322.76 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.74 JPMORGAN CHASE BANK TRAVEL EXPENSE 12.82 APAC-OKLAHOMA, INC. MAIN STREET REPAIRS 339.95 JPMORGAN CHASE BANK TRAVEL EXPENSE 4.94 JPMORGAN CHASE BANK TRAVEL EXPENSE 3.44 USA MOBILITY WIRELESS, INC PAGER USE 54.11 JPMORGAN CHASE BANK TRAVEL EXPENSE 34.59 CITY GARAGE CITY GARAGE OVERHEAD CHGS 1,166.66 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.14 JPMORGAN CHASE BANK TRAVEL EXPENSE 2.47 JPMORGAN CHASE BANK TRAVEL EXPENSE 3.76 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.48 JPMORGAN CHASE BANK LODGING EXPENSE 59.80 SIGNALTEK INC TRAFFIC CONTROLS MAINT 397.50 SHERWOOD CONSTRUCTION CO, INC MAIN STREET REPAIRS 880.00 CITY GARAGE VEHICLE PARTS & OUTSIDE S 2,886.40 JPMORGAN CHASE BANK TRAVEL EXPENSE 23.69 JPMORGAN CHASE BANK TRAVEL EXPENSE 3.54 SPRINT SPRINT CARDS 46.73 JPMORGAN CHASE BANK TRAVEL EXPENSE 2.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 2.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 4.09 JPMORGAN CHASE BANK TRAVEL EXPENSE 2.00 JPMORGAN CHASE BANK TRAVEL EXPENSE 5.73 JPMORGAN CHASE BANK- OFFICE DEPOT-CHAIR 299.99 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.23 JPMORGAN CHASE BANK TRAVEL EXPENSE 7.30 JPMORGAN CHASE BANK TRAVEL EXPENSE 2.94 JPMORGAN CHASE BANK TRAVEL EXPENSE 46.72 TOTAL STREETS 7,789.96 STORMWATER JPMORGAN CHASE BANK GRAINGER-HIP WADER SOOTS 161.38 JPMORGAN CHASE BANK ATWOODS-WORK BOOTS 108.98 SPRINT SPRINT CARDS 93.48 BUMPER TO BUMPER AUTO PARTS TRIMMER LINE 6.54 BLOSS SALES & RENTAL, INC TORO MOWER REPAIR 906.77 BROWN FARMS LLC SOD FOR CEMETERY 50.00 TULSA NEW HOLLAND INC LEAK RUNNERS 565.40 MILL CREEK LUMBER & SUPPLY DUPLICATE KEYS 6.45 CITY GARAGE VEHICLE PARTS & OUTSIDE S 415.89 Page 7 ~ll~u>~~ ~il~~ o~ioa~a~ Bud et Unit Title ~end~xc Nacre Pa able Qes~ci ~~nn a ecrt 1~cnQUnt STORMWATER CITY GARAGE CITY GARAGE OVERHEAD CHGS 1,166.66 USA MOBILITY WIRELESS, INC PAGER USE 54.111 JPMORGAN CHASE BANK LOWES-REMESH WRRE 240.00 JPMORGAN CHASE. BANK LOWES-CEMETERY FLOWERS 75.pp UNIF[RST HOLDINGS LP UNIFORM RENTAL. 4725 UNIFIRST HOLDINGS LP UNIFORM RENTAL 4725 TOTAL STORMWATER 3?,~'4i~.116 PARKS JPMORGAN CHASE BANIK WATER PROD-MISC SUPPLIES 37.99 CITY GARAGE VEHIECLE PARTS & OUTSVDE S 85.78 AEP/PSO ELECTRVG USE 1,685.11 MARSHA ANN SMITH PARVC RESTROOM CLEANRNGS 1,350.pp UNIFCRST HOL.QIN:GS LP UNIFORM RENTAL/CLEANING 16.7'3 WASTE, MANAGEMENT QUARRY LANDFVL.L REFUSE. SERVRCE. 124,47 BRCAN DRENTHE PARCS MOWINGS 1,139.Op UNIFVRST HOLDINGS LP UNIFORM CLR=AJVVNG/RENTAL 16.73 TAOWA MU-MIN RAYOLA & ELM CREELS PARVSS 844.00 BRPAN DRENTHE PARVS MOWINGS 1,139.p0 AT8~T LONG DCSTANCE: LONG DISTANCE SERVVCE. 1.63 CITY GARAGE CITY GARAGE. OVERHEAD CHGS 250.pp JPMORGAN CHASE BANK LOWES-MULCH FOR TREES 7.p4 ADT SECURITY SERVICES LNG SE.CURTIY SERVICES 50.31 UNIFCRST HOLDINGS LP UNIFORM RENTAL/CLEANING 16.73 LELAND BARTEL MCCARTY PARK MOWfNGS 429_pp COY EVERETT BROWN EMT PfPE. 77.pp UNIFIRST HOL.DINIGS LP UNIFORM RENTAL/CLEANING 16,.73 COY E:VERETT BROWN RE PARR LIGHTS 150.pp WASHRNGTON CO RLVRAL WATER DISTRICT WATER SERVRCE-MCCARTY PAR 52.7p JPMORGAN CHASE BANRC LOWES-LIGHT BULB 6.48 AT&T CONSOLCDAT1cD PHONE BCL.L. 170.42 JPMORGAN CHASE BANVS AUTOZONE-dSEY WRENCH 9.99 JPMORGAN CHASE. BANVS EOUIP ONE-MOWER BLADES 61.05 TOTAL PARKS 7,3'8.41 COMMUNITY CENTER AT&T CONSOLCDATF.D PHONE BELL. 122.99 CHARACTER TRARNVNG INSTVTUTE: CHARACTER INTIATVVE 35.pp CITY GAI?AGE: CITY GARAGE OVERHEAD CHGS 33.33 WILLVAMS PL.UMBIING ~ DRARN SERVICE REPAVR RCITCHEN PCPE 158.p0 AEP/PSO EL.E.CTRIIC USE 745.51 AT8~T LONG DISTANCE LONG DISTANCE SERVRCE. 1.16 TOTAL. COMCt!IUNITY CENTER 11H0~;5i.9~3 HISTORICAL MUSEUM AEP/PSO ELECTRIIC USE 94.81 AT&T LONG DIISTAIU:CE LONG DISTANCE SE.RVIICE. 1.p8 Page ~ Claims List 06/02/09 Bud et Unit Title Vendor Name Pa able Descri tion Pa ment Amounl HISTORICAL MUSEUM AT&T CONSOLIDATED PHONE BILL 71.83 TOTAL HISTORICAL MUSEUM 167.72 ECONOMIC DEV JPMORGAN CHASE BANK BEST BUY-CAMERA 290.80 TREASURER PETTY CASH PARKING 12.99 CITY GARAGE CITY GARAGE OVERHEAD CHGS 83.33 JPMORGAN CHASE BANK SOUTHWEST-AIRFARE 505.70 JPMORGAN CHASE BANK MEETING EXPENSE 43.82 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 80.36 JPMORGAN CHASE BANK CSU EDUC-REGISTRATION FEE 595.00 TOTAL ECONOMIC DEV 1,612.00 FUND GRAND TOTAL 145,757.1 AMBULANCE SERVICE JPMORGAN CHASE BANK CREDIT COLL-THOMPSON AMB 1,105.00 TREASURER PETTY CASH REFUND AMB SUBSCRIPTION 36.00 TOTAL AMBULANCE SERVICE 1,141.00 AMBULANCE JPMORGAN CHASE BANK ALLMED-SUPPLIES 122.50 JPMORGAN CHASE BANK ALLMED-SUPPLIES 20.02 JPMORGAN CHASE BANK ALLMED-SUPPLIES 1,107.54 CITY GARAGE CITY GARAGE OVERHEAD CHGS 1,250.00 MEDICLAIMS INC BILLING SERVICES 5,609.26 JPMORGAN CHASE BANK BUMPER TO BUMPER-PARTS 5.25 JPMORGAN CHASE BANK MEDTRONIC-SUPPLIES 784.46 AT&T MOBILITY WIRELESS SERVICE 81.88 FULLERTON HYDRO-TEST INC. RENTAL OF OXYGEN CYLINDER 43.50 JPMORGAN CHASE BANK PSI-SUPPLIES 466.40 JPMORGAN CHASE BANK VITAL SIGNS-SUPPLIES 161.91 JPMORGAN CHASE BANK BOUND TREE MED-SUPPLIES 2.28 JPMORGAN CHASE BANK BOUND TREE MED-SUPPLIES 589.10 TOTAL AMBULANCE 10,244.10 FUND GRAND TOTAL 11.,385.1 E911 COMMUNICATIONS INCOG-E911 E911 SERVICES APRIL 2009 3,907.63 AT&T ~ CONSOLIDATED PHONE BILL 274.54 TOTAL E911 COMMUNICATIONS 4,182.17 FUND GRAND TOTAL 4,182.1. STRONG NEIGHBORHOODS JPMORGAN CHASE BANK LOWES-OC REMODEL 24.22 Page 9 ~lairrms LIlS~ ©si©2ios Bud et Unit Title Vendcsr iVarTle Pa able Descri tion ~ a ITOent Arnaun~ STRONG NEIGHBORHOODS JPMORGAN CHASE BANK HOME DEPOT-OC REMODEL 17.35 CHEROKEE BUILDING MATERIALS CEILING TILES NEIGH COORD 159.74 JPMORGAN CHASE BANK LOWES-OC OFFICE REMODEL 45.49 TOTAL STRONG NEIGHBORHOODS ~,~~ ~~ FDND GRAND TOTAL 2~'~`~' STORMWATER - STORMWATI THE BENHAM COMPANIES ENGINEERING SERVICES 365.77 TOTAL STORMWATER - STORMWATER ~~~, 7~ FDND GRAND TOTAL ~~~'°~ AMBULANCE CAPITAL FD TURN-KEY MOBILE, !NC ADDITIONAL RAM FOR REPLAC 128.00 TURN-KEY MOBILE, NNC SEMI RUGGED TOUGHBOOK FOR 1,760.00 TURN-KEY MOBILE, NNC ADDITIONAL. RAM FOR SEMI R 32.00 TURN-KEY MOBILE, NNC REPLACEMENT TOUGHBOOKS FO 6,662.00 TURN-KEY MOBILE, ING REPLACEMENT TOUGHBOOKS FO 7,076.00 TOTAL AMBULANCE CAPITAL FD 15~~6,5$ ~~ FDND GRAND TOTAL ~S~~S~•a' PARK DEV FD -PARKS MIRACLE RECREATNON EQUIPMENT PARK BENCHES 1,138.00 TOTAL PARK DEV FD -PARKS '~y11~8', ~,~ FDND GRAND TOTAL ~,1.3~°~'~ CI - 129TH E AVE BECCO CONTRACTORS ING 129 E AVE WIDENING PROJEC 572,326.51 TOTAL CI -129TH E AVE 5~72,~26~.5~11 CI -106/GARNETT INTERSEC PSA-DEWBERRY NNC ENGINEERING SERVICES 11,350.00 TOTAL CI - 106/GARNETT INTERSEC 111i,9!'~0~.~~ FDND GRAND TOTAL ~~~~~~~•~'~~ CITY GARAGE USA MOBILITY WIRELESS, IN,C PAGER USE 7'.91. T & W TIRE, LP TRASH TRUCK TIRES ?~ REPAi 1,845.34 T & W TIRE, LP TIRES FOR CITY TRUGKS 336.34 T ~ W TIRE, LP TIRES FOR GITY TRUGKS 1,007.56 TULSA NEW HOLLAIJ'D INC PARTS FOR 37 BAGKHOE 58.43 FRONTIER INTERN!ATNONAL TRUGKS, !NC PARTS FOR 05 INT'L TRASH 89.01 FRONTIER INTERN'ATNONAL TRUCKS, INC PARTS FOR 05 INT'L TRASH 115.43 Pace 1 f1 Claims List 06/02/09 Bud et Unit Title Vendor Name Pa able Descli tion a ment Amounl CITY GARAGE FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR 05 INT'L TRASH 258.91 FRN OF TULSA, LLC UNITED FORD PARTS FOR RESALE 1,217.10 FRN OF TULSA, LLC UNITED FORD PARTS FOR RESALE 351.67 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEE 35.69 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEE 35.69 A N Z SIGNS & SHIRTS, INC TRUCK DECALS 20.00 AMERIFLEX HOSE & ACCESSORIES, LLC CAR WASH PARTS 17.15 B & M OIL COMPANY INC MOTOR OIL 496.71 RANDY STARK BREAK B GONE WINDSHIELD 195.00 FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR DUMP TRUCK -158.47 FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR DUMP TRUCK 158.47 AEP/PSO ELECTRIC USE 384.83 AT&T LONG DISTANCE LONG DISTANCE SERVICE 2.77 O'REILLY AUTOMOTIVE INC VEHICLE PARTS AND SHOP SU 36.58 O'REILLY AUTOMOTIVE INC VEHICLE PARTS AND SHOP SU 1,695.32 FRN OF TULSA, LLC UNITED FORD PARTS FOR POLICE CAR 39.51 AT&T MOBILITY WIRELESS SERVICE 58.49 JPMORGAN CHASE BANK ATWOODS-FUEL TANK 303.96 AT&T CONSOLIDATED PHONE BILL 41.14 TOTAL CITY GARAGE 9,310.60 FUND GRAND TQTAL 9,310.6 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 578.00 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 478.68 CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 866.00 TOTAL WORKERS' GOMP SELF-INS 1,922.68 FUND GRAND TQTAL 1,922.6 GEN LIAB-PROP SELF INS PAULA HOLLAND TORT CLAIM 131.87 JEFFREY A. BAXTER TORT CLAIM 300.00 TABITHA SPARKS AND STAUFFER, GRAVES SPARKS SETTLEMENT 25,000.00 STEVEN NELSON TORT CLAIM 2,823.05 RIGGS, ABNEY, NEAL, TURPEN, ORBISON ATTORNEY FEES - FRANGER 8,271.61 TQTAL GEN LIAB-PROP SELF INS 36,526.53 FUND GRAND TQTAL 36,526.5 CITY GRAND TQTAL $811,369.89 Page 11 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/2/L~9 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 33,532.01 21,432.65 33,110.27 16,489.28 17, 013.65 121,577.86 1,416.37 1,416.37 122,994.23 CITY OF OWASSO GENERAL FUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 05/23/09 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 5,416.72 Managerial 18,953.86 22,703.85 Finance 13,122.52 15,796.54 Human Resources 6,007.06 7,268.79 Community Development 10,757.79 13,010.44 Engineering 12,338.11 14,945.61 Information Systems 9,283.60 11,207.80 Support Services 7,560.15 9,100.98 Police 94,357.73 115,241.01 Central Dispatch 10,568.42 12,744.63 Animal Control 2,303.86 2,779.25 Fire 95,271.31 112,482.61 Emergency Preparedness 2,732.83 3,315.68 Streets 7,707.51 9,322.76 Stormwater/ROW Maint. 7,861.88 9,455.89 Park Maintenance 8,020.03 9,682.62 Community-Senior Center 2,855.10 3,440.95 Historical Museum 2,054.82 2,485.10 Economic Development 3,589.32 4,340.92 General Fund Total 319,932.21 384,742.15 Garage Fund Total 4,025.60 4,848.75 Ambulance Fund Total 18,379.10 21,625.57 Emergency 911 Fund Total 3,522.82 4,248.14 Worker's Compensation Total 1,845.95 2,296.22 Strong Neighborhoods 2,077.12 2,512.07 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: ACCEPTANCE OF SANITARY SEWER AND WATER SYSTEMS AT MAPLE GLEN DATE: May 28, 2009 BACKGROUND: The subject residential development is located East of Garnett Road between 106th Street North and 116th Street North. The water system lies within both the Rural Water District No.3, Washington County and the City of Owasso's water service boundary. The water line consists of 1,854 linear feet of 8" PVC water line and 896 linear feet of 6" PVC water line. The sanitary sewer system consists of approximately 5,867 linear feet of 8-inch PVC sanitary sewer line. Construction was inspected by the Owasso Public Works Department. FINAL INSPECTIONS: Final inspections for the water and sewer system were conducted in March of 2009. All items identified at the final inspection requiring correction to meet city standards have been completed. Rural Water District No.3, Washington County has stated in a letter dated April 28, 2009 that all requirements have been met for the water line installation within their water district. The construction contractor and design engineer has provided the as built plans and the required two-year maintenance bond for the water and sanitary sewer systems (see attached). RECOMMENDATION: Staff recommends Council acceptance of the Maple Glen water and sanitary sewer systems. ATTACHMENTS: 1. Attorney approval of maintenance bond 2. Copy of maintenance bonds 3. DEQ permit # WL000072071147 and #SL000072071148 4. Copy of acceptance letter from Rural Water District No, 3 Feary, John From: Lombardi, Julie Sent: Thursday, September 11, 2008 3:51 PM _ To: Feary, John Subject: RE: Maple Glen Maintenance Bonds John, I have checked the two Maintenance Bonds you forwarded to me for the Maple Glen Sanitary Sewer System and Water Supply System. The surety on both bonds is authorized to do business in Oklahoma, the bond amounts are both well within the surety's $1,149,000.00 Underwriting Limit, and the Attorney-in-Fact signatures are both authorized. Therefore, both bonds are approved. Julie Julie Trout Lombardi City Attorney City of Owasso 111 N. Maim Owasso, OK 24055 (918) 3Zfi-1511 (918) 3Zfi-1599 fax From: Feary, John Sent: Friday, August 22, 2008 10:46 AM To: Lombardi, Julie Subject: Maple Glen Maintenance Bonds Julie - I am forwarding to you via inter-office mail copies of maintenance bonds for water and sewer at Maple Glen. Please review and advise. Thank you. John W. Feary Project Administrator City of Owasso (918) 272-4959 office (918) 671-8784 cell jfeary(a~cityofowasso.com Maintenance Bond PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR. 11056 KNOW ALL MEN BY THESE PRESENTS, That we IIZA l~I. GIZI'EN t'ONSTI~~`C"1~ION C'C}.. as Principal (Developer and/or Contractor), and GRt1NITE RE, [AaC:'. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of ONI I-I[_1NI)R.1~,1) SI:~:V[N`1,~' S1h [ l-1(:)l SANI.), I?fG1-[.I. 1-1( '~D[Z~~:[~ SGV~1~Y Tlt%C} .AND i~0%1(1C) (`176,862.OO) DOI,L~A12S to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the M!lI'LIA: GI.F.,N S:'\NITARY SEWER SYS"[~F?N[, a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or' Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED:.ILIL.Y 31. ?008 [I?,~1 '~~1. (~R[:f•;'~ (.'()NS"1 RIC~I~[ON CO, Principal BY: ~. r (_rRANI~[~~I-~. I-tl~~.. INC'., Surety B ~~GLCJt-~ _ '~-'e'R.YY~ Attorney-in-Fact Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know alt Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; CONNIE THUESON; KARLA EDMONDS; JULIA CLICK-WILSON its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING; CONNIE THUESON; KARLA EDMONDS; JULIA CLICK-WILSON may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 27"' day of November, 2007. rTE Rg ~Jj~ o~s•W SRC _~~1lrlfr// 77' W Kenneth D. Whittin on, President STATE OF OKLAHOMA ) SEA L SS: X .~ / ~~ COUNTY OF OKLAHOMA) Rodman A. Frates, Secretary/Treasurer On this 27th day of November, 2007, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Rodman A. Frates were respectively the President and the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. U~Ni TARyR My Commission Expires: ,~ May 9, 2012 T Commission #: 00005708 r ~` ~ ~.iG~ e~ Notary Public GRANITE RE, INC. " Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 1 S, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." I ITNESS W REOF, the undersigned s subscribed this Certificate and affixed the corporate seal of the Corporation this day of , 20p~, RE Rp , SEAL ~-i ~ ~ J °*~R~+• odR man A. Frates, SecretarylTreasurer ~R0800-1 Maintenance Bond . PRIVATELY FINANCED PUBLIC IMPROVEMENTS Bond No: GR 110`=1 KNOW ALL MEN BY THESE PRESENTS, That we IRA ~~1. CIREEN 't ~N~; l f:CJ(:'T1(~N C't).. as Principal (Contractor), and GRANITE RE, INC. as Surety, are held and firmly bound unto the City of Owasso, Oklahoma, as Obligee, in the penal sum of NIN1~"l~Y .1-1-101-SAN1~. 1::`ICrf-L,l._ lIL1NI)R_II:) ANI:) ONI~I D{~L..1_,AR ($9O,b(.)1.00) to which payment will and truly to be made, we do bind ourselves, and each of our heirs, executors, administrators, successors, and assigns jointly and severally, firmly by these presents. WHEREAS, the Principal will furnish a bond conditioned to guarantee, for the period of TWO YEARS after final approval of the MAPLE GLEN WATER SUPPLY SYSTEM a privately financed public improvement, and acceptance of such by the City Council of the City of Owasso, Oklahoma, against all defects in workmanship and materials which may become apparent in such privately financed public improvement during said period. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH that the Principal and/or Surety shall indemnify the Obligee for all loss that the Obligee may sustain by reason of any defective materials or workmanship in the privately financed public improvement which may become apparent during the said period. SIGNED, SEALED, AND DATED: JI_L,Y ~~ 1, 2UOR 1RA l~~I. C;I~EI'N CONS"1'IZUCTION CO, Principal BY: GRANII~~E RE, 1NC, Surety C~~ ~i ` ~ ,Attorney-in-Fact ULIA CLICK-WILSON Attach Power of Attorney GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby constitute and appoint: BARRY L. HERRING; CONNIE THUESON; KARLA EDMONDS; JULIA CLICK-WILSON its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a certified copy of which is hereto annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, hereby ratifies and confirms all and whatsoever the said: BARRY L. HERRING; CONNIE THUESON; KARLA EDMONDS; JULIA CLICK-WILSON may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its President and Secretary/Treasurer, this 27`h day of November, 2007. // 1TE pg /~ ~ - ~ ~ s°E A L Kenneth D. Whetting on, President STATE OF OKLAHOMA ) _ SS: °+~+noY~ COUNTY OF OKLAHOMA) Rodman A. Frates, Secretary/7reasurer On this 27`h day of November, 2007, before me personally came Kenneth D. Whittington, President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said Kenneth D. Whittington and Rodman A. Frates were respectively the President and the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of Attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as President and Secretary/Treasurer, respectively, of the Company. NDA LI E NOTgRrR~~ My Commission Expires: May 9, 2012 ~, Commission #: 00005708 o ~ ~~C~i~ Notary Public/ GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary~Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President shall each have authority to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business. On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." I TNESS E F, the undersigned,~~5 subscribed this Certificate and affixed the corporate seal of the Corporation this day o , 20(.~J ~ry1TE kE N oP'°~ ~rw,~, q SEA L °+~.~~~ odman A. Frates, Secretary/Treasurer ;R0800-1 O K l H O M a STEVEN A. THOMPSON oea~.~r,~€r.. ~,F e~w~,aorraeri~~i ~_~~a,ir~~ Executive Director OKLAHOMA DEPARTMENT OF ENVIRONMENTAL OUALITY December 3, 2007 Mr. Roger Stevens, Acting Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. WL000072071147 Maple Glen Facility No. 3002718 Dear Mr. Stevens: BRAD HENRY Governor Enclosed is Permit No. WL000072071147 for the construction of 1854 linear feet of eight (8) inch PVC water line and 896 feet of six (6) inch water line to serve the Maple Glen, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on December 3, 2007. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Sinc Steve ggard, P.E. Construction Permit Sectioh 7W ter~Q~ality Division L SFf/RC /ab Enclosure c: Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Brian K Kellogg, P.E., Kellogg Engineering, Inc. Gene Doussett, Planning & Management Division, OWRB 707 PIORTH ROBINSON, P.0. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 printed on recycled paper with soy ink n r ~: ;, 0 K L A H 0 P~1 .4 DEPe.RiPdEPIi G,~ ENYIPJPIfnEtI7AL ~]l~AL1Pl STEVEN A. THOMPSON OKLAHOMA DEPARTMENT OE ENVIRONMENTAL QUALITY Executive Director December 3, 2007 Mr. Roger Stevens, Acting Public Works Director City of Owasso 301 West 2nd Ave Owasso, Oklahoma 74055 Re: Permit No. SL000072071148 Maple Glen Facility No. s-21310 Dear Mr. Stevens: BRAD HENRY Governor Enclosed is Permit No. SL000072071148 for the construction of 5867 linear feet of eight (8) inch PVC sanitary sewer to serve the Maple Glen, Tulsa County, Oklahoma. The project authorized by this permit should be constructed in accordance with the plans approved by this Department on December 3, 2007. Any deviations from the approved plans and specifications affecting capacity, flow or operation of units must be approved, in writing, by the Department before changes are made. Receipt of this permit should be noted in the minutes of the next regular meeting of the City of Owasso, after which it should be made a matter of permanent record. We are returning one (1) set of the approved plans to you, one (1) set to your engineer and retaining one (1) set for our files. Sinc r y, Steve oggar , P.E. Construction Permit Section W ter Quality Division /RC/ab Enclosure c: Rick Austin, Regional Manager, DEQ Regional Office at Tulsa Brian K Kellogg, P.E., Kellogg Engineering, Inc. Gene Doussett, Planning & Management Division, OWRB 707 NORTH ROBINSON, P.0. BOX 1677, OKLAHOMA CITY, OKLAHOMA 73101-1677 printed on recycled paper with soy ink ii ~:Z:ti~-~lrl .. '1'•7iT~:l~sliItl~~i~~~~=~Yi~. ~[~Lt~ijf~l~s~l]~~11 ~ ~' 041?8f2009 15.63 FAX 918 371 3864 RWD 3 WASH CG f~ij001/001 Rural Water District No. 3 Washington County, Oklahoma P, 0. Box 70 Collinsville, Oklahoma 74021-0070 Tel, 371-2055 FAX 371-38fi4 1-800-722-0353 Relay TDD Apri12S,2008 City of Owasso Attn: Project Cngineer P O Box 180 Owasso, Oklahoma 74055 FAX 272-4946 Dear Sirs: The requirements by Rural Water District #3, Washington County have been fulfilled and water lines have been accepted for Maple Glen, a subdivision located in the NW/4 and SW/4 of Section 8, T21N, R14E, Block 1, Lots 27-30 and Block 7, Lots 1-5, for a total of ] 0 lots, City of Owasso, Tulsa County, Oklahoma. Sincerely, c~..~N*.-..i'~1 Jerry Gammill District Manager MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: ACCEPTANCE OF ENGINEERING AGREEMENTS DATE: May 29, 2009 BACKGROUND: At the May 17, 2005 City Council meeting, the Engineering Design Criteria, Construction Standards, and Standard Details were adopted by the City Council. Documents required as a result of that adoption include two different agreements, one which must be submitted by the developer and one which must be submitted by the developer's engineer. The agreements are as follows: ENGINEERING AGREEMENT The agreement required to be submitted by the developer's engineer is titled "Agreement for Urban Engineering Services" (Section 0114.1(B)). This agreement requires the engineer to list all improvements associated with the proposed development, attest that all designs will be in compliance with City standards (outlined in the design criteria), pay all fees associated with the plan review, attest that he/she is a Registered Professional Engineer in the State of Oklahoma, and attest that he/she maintains Professional Liability Insurance in limits directly correlated to the cost of the project specified in the attached agreement. The liability insurance to project cost ratio schedule is as follows: Project Cost Less than $500,000 $500,000 - $1,000,000 Greater than $1,000,000 Professional Liability Insurance $250,000 $500,000 $1,000,000 DEVELOPER AGREEMENT The agreement required to be submitted by the developer is titled "Agreement Guaranteeing Installation of Improvements" (Section 0114.1(C)). This agreement requires the developer to submit engineering drawings for the proposed improvements, provide oversight of his/her construction contractor to assure compliance with the approved plans, and submit "as-built" drawings upon completion of the construction of improvements. REQUESTED ACTION: Since the approval of the Engineering Design Criteria, Construction Standards, and Standard Details in May 2005, Developers and Engineers alike have complied with the above requirements and submitted both agreements. The mayor's signature is required on the "Agreement for Urban Engineering Services", therefore Council authorization is needed. RECOMMENDATION: Staff recommends Council acknowledgement of receiving the following "Agreement for Urban Engineering Services" and authorization for the Mayor to execute each agreement. 1. Morris Engineering, site & grading for Family Video located on the Northwest corner of 86t" Street North and 145t" east Ave. 2. Morris Engineering, waterline main extension, Silvercreek Commercial plat located on the Northwest corner of 86t" Street North and 145t" east Ave. 3. Kellogg Engineering, Christ Church of Owasso, Part of the SE/4 of section 16, T-21- N, R-15-E, IB&M, City of Owasso, Oklahoma, West of the intersection of East 96t" Street North and North 145" East Ave. ATTACHMENTS: A. Three (3) signed "Agreement for Urban Engineering Services" AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and ~ ~' /(uCfi~r'~inafter called "Design Engineer". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer/Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights-of--ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wn; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements ~ i a2 and r~nr~' nc; ~-~ ~c~rn; Iv ~ d.e~ which shall be located on the following described tract of land: ~P A~ c~ '~~ I~C~C r ~ ~~; ~~ 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shalt be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $1,000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the day of , 20 Executed by the Design Engineer on the day of ~~~C~ 20~. CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROV P lic orks Director DESI GINEER ~_ Design Engineer BY ~t~.~(~Q(- Title ~~~~~~\`\tR0 B E'/~~~~~i~i ATTEST: ~~ ~~ RT`s ''' }~ ~~ ~~ ,~ ;_ .~ .~ AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and 1 S h e~ ~~ hereinafter called "Design Engineer". WITNESSETH: WHEREAS, the Design Engineer has been employed by the Owner/Developer/Subdivider of the herein described real property to prepare all project plans and specifications and to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights-of--ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to- wit; I . The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements ~d~~~-' l,~`k.,~- ~~~~ ~. ~ S~-~.cws ~ ~,. ~ •. which shall be located on the following described tract of land: 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current Design Criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of One Hundred Dollars ($100.00) for each plan sheet submitted (other than plan sheet Standard Drawings of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specifications for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he/she is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional Engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he/she maintains and is covered by Professional Liability Insurance in limits of not less than those indicated in the following schedule: Project Cost Professional Liability Insurance Less than $500,000 $250,000 $500,000 - $],000,000 $500,000 Greater than $1,000,000 $1,000,000 (Project Costs to be as defined in Section I of the attached Specifications for Urban Engineering Services) and that he/she will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section 1, Section II and Section III of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. Executed by the City of Owasso, Oklahoma, on the day of , 20 Executed by the Design Engineer on the day of ~~ e(`~~;~~ (-~ 20 ~:~~i. CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPRO D: ublic Works irec or DESIG GINEER --- Design Engineer BY (~lc~ ~t,Qij' .\~`~~~`„~oa rrr,,,~~~i ..~ ~ R E/~T ~,, Title .~` ~'••' "TA `s ~~~~ :~~0 Rr••••• s ATTEST: # osoo7~o0 N ~~;• ~• Q Ses~ax~. ti! ~ ~ ~ O F ...OK~P.l.\\\`~ ~~~rrr n n n ~ i~~~~~~~ ~~ +' .. 1, AGREEMENT FOR URBAN ENGINEERING SERVICES THIS AGREEMENT, entered into by and between the CITY OF OWASSO, OKLAHOMA, a municipal corporation, hereinafter called "City" and Kellogg Engineering, Inc. hereinafter Called Engineer". WITNESSETH: ``Design WHEREAS, the Design Engineer has been employed by the Owner/Developer/Subdivider of the herein described real property to prepare all project plans and specifications to provide certain engineering services during the construction of the hereinafter sometimes referred to as the "Project", upon easements and rights-of- ways to be owned or controlled by the City; and WHEREAS, the Design Engineer is desirous of obtaining the review (and approval) of the plans and specifications for said project by the City of Owasso Public Works Department; and WHEREAS, the City is willing to review the plans and specifications prepared by the Design Engineer under the hereinafter described terms and conditions. NOW, THEREFORE, in consideration of the foregoing and in consideration of the hereinafter set forth promises and covenants, the parties hereto mutually agree as follows, to-wit; 1. The Improvements to be designed by the Design Engineer (pursuant to this Contract) shall generally consist of the following types of improvements which shall be located on the following described tract of land: Christ's Church of Owasso, Part of the SE/4 of Section 16, T-21-N, R-14-E, IB&M, City of Owasso, Oklahoma, West of the Intersection of E. 96th St. N. and N. 145th E. Ave. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso . , ,, 2. The Design Engineer shall, in conformity with the provisions of the City's Standard Specifications for Urban Engineering Services, including the City's current design criteria, which are hereby incorporated and made a part of this Contract by reference, prepare project plans, specifications, and other engineering documents as may be necessary for the proper construction of the project improvement, and shall perform all construction layout surveys, and staking and periodic general construction supervision on the project improvements as they are constructed by the Owner and his Contractor. 3. The City shall review (and approve) the project plans, specifications, and other engineering documents for the construction of the project improvements prepared and submitted to the City by the Design Engineer. 4. The Design Engineer shall compensate the City for reviewing (and approving) plans and specifications for the project at the rate of Fifty Dollars ($50.00) for each plan sheet submitted (other than plan sheet Standards of the City of Owasso or of the Oklahoma Department of Transportation), except that the minimum charge for each project shall be One Hundred-fifty Dollars ($150.00). Payment shall be due and payable upon presentation of the plans and specification for the project for review by the City. PFPI plan review and permit fees are waived for governmental entities. No fees shall be collected by the City of Owasso on any public work or improvement performed by or for any city, county, state, or federal governmental entity; provided however, that this exemption shall not constitute waiver of any ordinance requiring the APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso n~ Yv y r issuance of such permits, and it shall apply only to such permits issued directly to the governmental entity involved. 5. The Design Engineer hereby covenants that he is a Registered Professional Engineer in the State of Oklahoma at the time of execution of this Contract, and should the Design Engineer cease to be a Registered Professional Engineer prior to completing performance of the terms and conditions of this Contract, the Design Engineer shall immediately notify the City and shall engage a Registered Professional engineer acceptable to the City to complete performance of the promises and covenants contained herein. 6. The Design Engineer further covenants and agrees that he maintains and is covered by Professional Liability Insurance in limits of not less than $1,000,000 and that he will maintain same in continuous force and effect for a period of not less than three years from and after final acceptance of the project herein. 7. The Design Engineer further covenants and agrees to comply with Section I and Section of the attached Standard Specifications for Urban Engineering Services and that these specifications become a part this contract. IN TESTIMONY WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers or representatives on the dates set for the below. APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso ~. w Executed by the City of Owasso, Oklahoma, on the day of 20 Executed by the Design Engineer on the day of 20_ CITY OF OWASSO, OKLAHOMA a municipal corporation BY Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED: r ~~,~~ Pub is Works Director Title ATTEST: Secretary APPENDIX B, PART II AGREEMENT FOR URBAN ENGINEERING SERVICES 5.18.05 City of Owasso gy President MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: DAVID HAVERKAMP SPECIAL ASSISTANT, OFFICE OF THE CITY MANAGER SUBJECT: 918 AREA CODE -STATEMENT OF POSITION DATE: May 28, 2009 BACKGROUND: On May 8, 2008 the North American Numbering Plan Administrator (NANPA) advised the Oklahoma Corporation Commission that the 918 area code will experience "number exhaust" in the fourth quarter of 2011. "Number exhaust" is the term used to describe when an area code runs out of available telephone numbers for new customers. The NANPA proposes two possible solutions to the anticipated 918 number exhaust. The two solutions are defined as: 1. An Area Code "Split" which would take the present geographic region served by the 918 area code and split it into two geographic districts with one district retaining the 918 area code and the other district being assigned a new separate area code; or, 2. An Area Code "Overlay" which would take the present geographic region served by the 918 area code and add a second area code to the region. The Corporation Commission has the directive to determine which solution should be used to "relieve" the situation. ADDITIONAL INFORMATION: With the "overlay" solution, the entire geographic region would need to adopt a new method of "10-digit" dialing to complete their local calls (even if the person you are calling lived only next door). This could be harmful to and create confusion for individual businesses as well as to individuals trying to reach friends and family. There is also a concern that a sense of geographic identity associated with an area code would be lost. People have an idea of where a business or individual is located by looking at the area code. With the "split" solution seven digit local dialing would be retained within each area code, as it is dialed today. Customers in one district will have a new area code but their seven digit number would remain the same. There would be no changes to the size of the area designated for local calls. If it was a local call before the split, it will remain a local call. The "split" solution was utilized by the Corporation Commission in 1997 when western Oklahoma was required to address this issue for area code 405. At that time the Corporation Commission determined that a split was the appropriate remedy and the least confusing to the public. However, the Corporation Commission staff has recommended the "overlay" solution for the eastern portion of the state. City staff has been in contact with the Owasso Chamber of Commerce Board, members of the Owasso Economic Development Advisory, local businesses and residents to receive feedback on this issue. The response has been in favor of the split solution and the rationale that was repeated by those in favor of the split were retaining "seven digit" dialing for local calls, the ability to have the same area code for future business expansion, and geographic identity through use of area code. Based on the responses received, the staff supports a "split" solution for the relief efforts associated with area code 918. The City has filed a motion seeking to intervene and to file a Statement of Position before the Corporation Commission. On June 25, 2009 a hearing on the merits of this case will be held before the Administrative Law Judge. The filed motion will allow us to be present and to participate during this hearing. RECOMMENDATION: Staff recommends Council adoption of the City of Owasso Statement of Position regarding the area code 918 recommended solutions. ATTACHMENTS: Statement of Position -City of Owasso STATEMENT OF POSITION City of Owasso Before the Corporation Commission of the State of Oklahoma In regards to the Application of the North American Numbering Plan Administrator ("NANPA") for an order of the Oklahoma Corporation Commission approving either atwo-way geographic split (Alternative #1) or an all-services overlay (Alternative #4) for relief efforts to prevent the exhaust of numbering resources for the 918 numbering plan area ("NPA"). For the reasons set forth below, the City of Owasso supports approval of a two-way geographic split. In determining the relief to be approved, the Oklahoma Corporation Commission should evaluate the proposed area code relief options applying the following criteria: 1. Minimize customer confusion. 2. Balance the cost of implementation for all affected parties. 3. Equitable treatment. 4. Geographic identity. 5. Precedence in Oklahoma. When these criteria are followed, the case for a geographic split is clearly preferable over an all-services overlay. 1. Minimizing Customer Confusion - Customer confusion can best be minimized by use of a geographic split. Most customers are familiar with area code splits as this has been a common means of addressing area code number exhaustion in the past. Moreover, the geographic split retains the basic structure of local calls requiring only seven digits. All customers, regardless of whether located in the area retaining the 918 area code or in the area receiving the new area code, will be able to continue to dial local calls - by far the vast majority of calls made - by dialing seven digits. Consequently, with a geographic split, for the majority of calls made by a majority of the public in the affected area, no changes in dialing protocol are needed. Overlays, on the other hand, require all customers in the entire area to adopt a new method of dialing to include area codes on all telephone calls, even local calls to their next door or across the street neighbors. Customers in the 918 area code are unfamiliar with mandatory "10-digit" dialing and will need to learn the new dialing protocol to complete all their local calls. Thus, the overlay requires the most significant changes for placing a call and consequently, provides the greatest opportunity for customer confusion. 2. Balance the cost of implementation for all affected parties - As the Oklahoma Corporation Commission is aware, there are monetary costs associated with implementation of either remedy. For most telecommunications service providers, the costs of implementing an overlay are significantly higher than those of a geographic split and those cost are invariably passed on to the residents of Owasso in the form of higher rates and fees. In today's economy and market, all efforts should be made to minimize these expenses. An overlay requires all customers to adopt 10-digit dialing for all calls. All new Owasso customers will be assigned the new area code, while all existing Owasso customers retain their existing full telephone number. Adapting to an overlay will result in both direct and indirect costs. Businesses utilizing private branch exchange ("PBX") systems will be required to reprogram their systems to dial the required 10-digit telephone numbers or realize call failures. This is a time consuming and expensive process. In a geographic split, however, customers in the area receiving the new area code must only adapt to a new area code, whereas customers in the area retaining the existing area code have no telephone number changes at all. Most significantly, neither group will be required to change the number of digits that must be dialed for local calls. A geographic split will be least problematic for Owasso citizens as well. NANPA'S proposed twenty-two month implementation schedule, will allow affected customers to plan in advance for the change, thereby reducing or eliminating expenses associated with the new area code (such as new letterhead and/or advertising containing the new area code) or eliminating them altogether. 3. Equitable treatment - Several years ago when the 405 NPA faced a number exhaust, the Oklahoma Corporation Commission determined that a geographic split was the appropriate remedy and the 580 NPA was created. The Oklahoma City metropolitan area was allowed to retain the 405 NPA and western Oklahoma retained 7-digit dialing for local calls. Eastern Oklahoma should be allowed to retain 7-digit dialing. The Tulsa area should not be treated any differently and should receive the same consideration and treatment as was given the Oklahoma City area under similar circumstances. A decision for an overlay would treat eastern Oklahoma differently than western Oklahoma. Eastern Oklahoma businesses and residents would be required to dial 10-digits for all local calls, a distinct disadvantage when compared to western Oklahoma. Consistent and equal treatment for the customers involved should be a priority in the Oklahoma Corporation Commission's consideration of which relief option to adopt. Approval of an overlay would result in the eastern portion of the State (the area currently served by the 918 area code) being required to dial 10-digits for local calls, while the rest of the State only has to dial 7-digits. Equal treatment dictates that all Oklahomans be afforded 7-digit dialing for local calls and that the eastern portion of the State receives the same relief as did the western portion of the State - a geographic split. 4. Geographic Identity - In Oklahoma, area codes have an association with being a geographic identity. People have an idea of where a business or individual is located by looking at the area code. With a geographic split, the area retaining the 918 area code will not lose this geographic identity and the area receiving the new area code will be able to re-establish and still be able to use area code as a geographic identity. Approval of an overlay would result in losing area code as a means of geographic identity with the intermingling of different area codes within the same geographic area, perhaps an unintended, but nevertheless real, impact and unnecessary inconvenience. 5. Precedence in Oklahoma - The Oklahoma Corporation Commission should give strong consideration to its previous decision to approve a geographic split over an overlay as the remedy for the 405 NPA exhaust. Many of the same reasons that led to the adoption of the geographic split over an overlay -such as the elimination or reduction in customer confusion when 10-digit dialing is required for local calls -are the same reasons that exist today. Customers are used to dialing 7-digits for local calls. There is simply no reason to require the drastic change to 10-digit dialing when an adequate remedy, previously determined by the Oklahoma Corporation Commission as the best remedy for Oklahoma, exists. RECOMMENDATION: For the reasons stated above, The City of Owasso urges the Oklahoma Corporation Commission to approve the geographic split as the best means to create additional numbering resources. Geographic split is the method that is the least costly and confusing to the public. Geographic split has previously determined to be the best option and is the least disruptive option. Use of the geographic split in this manner will result in the equal and consistent treatment of the metropolitan areas of the cities of Oklahoma City and Tulsa as well as the rural areas in western and eastern Oklahoma. Geographic split does not discriminate or favor one over the other. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: MICHELE DEMPSTER HUMAN RESOURCES DIRECTOR SUBJECT: INTERNATIONAL ASSOCIATION OF FIREFIGHTERS (IAFF) FISCAL YEAR 2009-10 CONTRACT DATE: MAY 26, 2009 BACKGROUND: Negotiations with the Owasso International Association of Firefighters (IAFF) have concluded with a tentative agreement between both parties. The tentative agreement (ratified by the IAFF membership on Tuesday, May 12, 2009 with all contract documents signed off on Monday, May 18, 2009) provides for atwo-year contract that offers job security for the members of the Owasso Fire Department and gives the City time to recover from the effects of an unstable economy. Both the IAFF members and the City administration worked hard to craft an agreement that is in the best long-term interest of the citizens and the firefighters and maintains the fiscal conservative, proactive approach utilized by the City. The agreement does provide for the following changes: • Provides fora $0.05 per hour longevity pay increase per year of service for ten members topped out in the pay plan effective July 1, 2009. Effective July 1, 2010, an increase in longevity pay to $0.07 per hour per year of service for all members. • A continuation of existing contract language on all other issues including regular step increases for firefighters eligible for that increase. • Language which would allow fire personnel to receive a pay increase if the City offers an across-the-board pay increase to any other City department during the term of the contract. The contract does not contain any across-the-board increases for either of the contract years. The total increased cost of this contract is $71,887 for FY 2009-10 and the total increased cost of the FY 2010-11 contract is $89,464. COMMENTS: • Given the uncertainty of the economy, this agreement was an exercise in building consensus and collaborating to develop a proposal that would recognize the importance of the City having time to recover from the "flat" economy and for the firefighters to_ know that they would have financial security and job stability. A two-year contract was an important component of the agreement. Success in gaining agreement to the two year language required a high level of trust and understanding on the part of both negotiating teams. Credit is due to both teams and their Chief Negotiators -Shane Atwell for the IAFF and Tim Rooney for the City. RECOMMENDATION: Staff recommends approval of the 2009-10 contract between the City of Owasso and the International Association of Firefighters (IAFF) Local #2789 and authorization for the Mayor to execute the contract.