HomeMy WebLinkAbout2009.06.16_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: June 16, 2009
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at
5:00 p.m. on Friday, June 12, 2009. a 1 Lx- ,-
M. Stevens, Depity City C
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Invocation
Dean Tucker, Grace Baptist Church
3. Flag Salute
4. Roll Call
O: \MANAGERIAL\Agendas \Coo it \2009 \0616.doc
Owasso City Council
June 16, 2009
Page 2
5. Consideration and appropriate action relating to a request for Council approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of Minutes of the June 2, 2009 Regular Meeting.
Attachment # 5 -A
B. Approval of Claims.
Attachment # 5 -B
C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report.
Attachment # 5 -C
6. Consideration and appropriate action relating to items removed from the Consent Agenda.
7. Consideration and appropriate action relating to a request for Council confirmation of the
Mayor's appointments to various Boards and Commissions.
Mayor Cataudella
The Mayor will recommend Council confirmation of citizen appointments to various City
Boards and Commissions.
PUBLIC HEARING
8. The City Council will conduct a public hearing for the purpose of receiving citizen
recommendations on community development needs to be considered by the Owasso City
Council in developing community projects to be submitted to the Oklahoma Department of
Commerce for funding consideration under the FY 2008 and FY 2009 Community
Development Block Grant Program.
Mr. Wiles
Attachment # 8
A public hearing will be held for the purpose of receiving citizen recommendations regarding
community development needs for the FY 2008 and FY 2009 Tulsa Urban County
Community Development Block (CDBG) program application.
Owasso City Council
June 16, 2009
Page 3
9. Consideration and appropriate action relating to a request for Council approval of Resolution
No. 2009 -07, a resolution requesting assistance from the Tulsa Urban County Community
Development Block Grant (CDBG) program.
Mr. Wiles
Attachment # 8
Staff will recommend Council approval of Resolution No. 2009 -07.
10. Consideration and appropriate action relating to a request for Council approval of Resolution
No. 2009 -06, a resolution approving the City of Owasso's continued participation in the
Metropolitan Tulsa Home Consortium and authorizing the Mayor to execute the Metropolitan
Tulsa Home Consortium Agreement.
Mr. Wiles
Attachment # 10
Staff recommends Council approval of Resolution No. 2009 -06.
11. Consideration and appropriate action relating to a request for Council approval of Resolution
No. 2009 -08, a resolution adopting the FY 2009 -2010 annual operating budget.
Ms. Bishop
Attachment # 11
Staff will recommend Council approval of Resolution No. 2009 -08.
12. Consideration and appropriate action relating to a request for Council approval of a
supplemental appropriation in the General Liability and Property Self- Insurance Fund Budget
increasing anticipated expenditures in the amount of $40,000.
Ms. Dempster
Attachment # 12
Staff will recommend Council approval of a supplemental appropriation in the General
Liability and Property Self- Insurance Fund Budget increasing anticipated expenditures in the
amount of $40,000.
Owasso City Council
June 16, 2009
Page 4
13. Consideration and appropriate action relating to a request for Council approval of an
amendment to the agreement between the City of Owasso and Meshak and Associates for
engineering services related to the N. Garnett Regional Detention Pond Project.
Mr. Stevens
Attachment # 13
Staff will recommend Council approval of Amendment No. 1 to the Contract for Engineering
Services between the City of Owasso and Meshak and Associates for services related to the N.
Garnett Regional Detention Pond in an amount not to exceed $49,000 for a revised total
contract amount of $199,000.
14. Consideration and appropriate action relating to a request for Council to award a construction
bid for the FY 2008 -2009 Street Rehabilitation Program.
Mr. Feary
Attachment # 14
Staff will recommend Council award a bid for the construction of improvements included in
the FY 2008 -2009 Street Rehabilitation Program to Pavement Conservation Specialists,
Incorporated of Tulsa, Oklahoma in the amount of $259,125.
15. Report from City Manager.
16. Report from City Attorney.
17. Report from City Councilors.
18. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
Owasso City Council
June 16, 2009
Page 5
19. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, June 2, 2009
The Owasso City Council met in regular session on Tuesday, June 2, 2009 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, May 29, 2009.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Pastor Jack Voss, Crossroads Christian Church.
ITEM 3. FLAG SALUTE
Councilor Wayne Guevara led the flag salute.
ITEM 4. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
Doug Bonebrake, Vice Mayor
Wayne Guevara, Councilor
Jon Sinex, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF JUSTICE
Mr. Tim Rooney, a member of the Character Council, presented to the Council "Justice," the
Character Trait of the Month for June, 2009.
Owasso City Council June 2, 2009
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the May 19, 2009 Regular Meeting.
B. Approval of Claims.
C. Acceptance of the Maple Glen Addition water system consisting of 1,854 linear
feet of 8" PVC water line and 896 linear feet of 6" PVC water line and sanitary
sewer system consisting of 5,867 linear feet of 8" PVC sanitary sewer line.
D. Acknowledgement of receiving Agreements for Urban Engineering Services
from Morris Engineering (Family Video and Waterline extension for
Silvercreek Commercial Plat) and Kellogg Engineering (Christ Church of
Owasso); and, authorization for the Mayor to execute each agreement.
Mr. Bonebrake moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims
totaling $811,369.89. Also included for review were the healthcare self - insurance claims report
and payroll payment report for pay period 5/23/09.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5 -0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 8. PUBLIC HEARING. The City Council will conduct a public hearing for the
purpose of receiving citizen comments and input regarding the City of Owasso
Fiscal Year 2009 -2010 Annual Budget Proposal.
Mr. Ray presented his Fiscal Year 2009 -2010 Annual Budget Proposal. Mayor Cataudella
opened the floor for public comments at 6:59 p.m. There were no comments made. Mayor
Cataudella closed the Public Hearing at 7:00 p.m.
2
Owasso City Council
June 2, 2009
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ADOPTION OF A STATEMENT OF POSITION
RELATING TO THE OKLAHOMA CORPORATION COMMISSION
RECOMMENDATION FOR THE 918 AREA CODE
Mr. Haverkamp presented the item, recommending Council adoption of a Statement of Position
for the City of Owasso urging the Oklahoma Corporation Commission to approve a
geographical "split" as the best means to resolve the anticipated exhaustion of telephone
numbers for the 918 area code.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council adoption of the Statement of
Position, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5 -0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE FY 2009 -2010
EMPLOYMENT CONTRACT BETWEEN THE CITY OF OWASSO AND THE
OWASSO INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL
#2789 AND AUTHORIZATION FOR THE MAYOR TO EXECUTE THE
CONTRACT
Ms. Dempster presented the item, recommending Council approval of the FY 2009 -2010
employment contract between the City of Owasso and the Owasso International Association of
Fire Fighters Local #2789 and authorization for the Mayor to execute the contract.
Mr. Guevara moved, seconded by Mr. Sinex, for Council approval of the of the FY 2009 -2010
IAFF Local #2789 employment contract, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5 -0.
ITEM 11. REPORT FROM CITY MANAGER
No report
3
Owasso City Council
ITEM 12. REPORT FROM CITY ATTORNEY
No report
ITEM 13. REPORT FROM CITY COUNCILORS
No report
ITEM 14. NEW BUSINESS
None
ITEM 15. ADJOURNMENT
Mr. Sinex moved, seconded by Mr. Stovall, to adjourn.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 7:16 p.m.
Pat Fry, Minute Clerk
4
June 2, 2009
Stephen Cataudella, Mayor
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
TREASURER PETTY CASH
CC REFUND /MULLINS
50.00
TREASURER PETTY CASH
CC REFUND /LOOPER
50.00
TREASURER PETTY CASH
CC REFUND/WHITTAKER
50.00
AEP /PSO
STREET LIGHTS
14.61
TOTAL GENERAL 164.61
MUNICIPAL COURT
FRANK W AMBRUS
BAILIFF SERVICES
350.00
TREASURER PETTY CASH
MEETING EXPENSE
59.43
MEEK'S LITHOGRAPHING CO.
WARNING TICKETS
208.00
TOTAL MUNICIPAL COURT 617.43
MANAGERIAL
JPMORGAN CHASE BANK
GOOD TO GREAT SUPPLIES
114.70
JPMORGAN CHASE BANK
MEETING EXPENSE
38.71
TECHNICAL PROGRAMMING SERVICES INC
CITY NEWSLETTER PRINTING
6,602.84
JPMORGAN CHASE BANK
MEETING EXPENSE
6.87
JPMORGAN CHASE BANK
ART IN BLOOM -EMP RELATION
48.95
JPMORGAN CHASE BANK
OK MUN LEAGUE -OAMA CONF
75.00
JPMORGAN CHASE BANK
OK MUN LEAGUE -OAMA BOOK
158.00
JPMORGAN CHASE BANK
MEETING EXPENSE
29.05
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
27.97
JPMORGAN CHASE BANK
MEETING EXPENSE
37.59
JPMORGAN CHASE BANK
MEETING EXPENSE
7.58
JPMORGAN CHASE BANK
MEETING EXPENSE
16.86
JPMORGAN CHASE BANK
AMAZON - LEADERSHIP TRNING
105.30
JPMORGAN CHASE BANK
MEETING EXPENSE
19.07
JPMORGAN CHASE BANK
EMPLOYEE RELATIONS
36.00
JPMORGAN CHASE BANK
MEETING EXPENSE
64.93
JPMORGAN CHASE BANK
COMMUNITY RELATIONS
21.04
JPMORGAN CHASE BANK
MEETING EXPENSE
44.98
JPMORGAN CHASE BANK
COMMUNITY RELATIONS
74.71
JPMORGAN CHASE BANK
DELL - MONITOR /BISHOP
182.82
TREASURER PETTY CASH
MAILING PACKAGE
34.21
JPMORGAN CHASE BANK
MEETING EXPENSE
16.69
JPMORGAN CHASE BANK
MEETING EXPENSE
97.78
CITY GARAGE
VEH PARTS FOR RESALE
25.40
JPMORGAN CHASE BANK
MEETING EXPENSE
6.50
WORLEYS GREENHOUSE & NURSERY, INC
FACILITY IMPROVEMENTS
467.45
TULSA METRO CHAMBER OF COMMERCE
REGISTRATION FEE - RAY
25.00
LINDA K. FISHER, CSR, RPR
PROF SERVICES - STENOGRAP
462.00
SAV -ON PRINTING & SIGNS LLC
PRINTING SERVICES - COUNC
467.50
BAILEY RANCH GOLF CLUB
COMMUNITY RELATIONS
3,980.00
JPMORGAN CHASE BANK
LOWES- SUPPLIES
13.10
JPMORGAN CHASE BANK
OFFICE DEPOT -GLUE DOTS
4.32
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
92.35
OFFICE DEPOT INC
OFFICE SUPPLIES
14.22
Page 1
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
jPayment Amount
MANAGERIAL...
ICITY GARAGE
ICITY GARAGE LABOR /OH CHGS
83.33
TOTAL MANAGERIAL 13,502.82
FINANCE
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
17.24
MUNICIPAL ELECTRIC SYSTEMS OF OK
TRAINING FOR RED FLAG
50.00
OFFICE DEPOT INC
OFFICE FURNITURE & SUPPLI
269.92
JPMORGAN CHASE BANK
DELL - MONITOR /FINANCE
182.82
TOTAL FINANCE 519.98
HUMAN RESOURCES
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE - EMPLOYMENT DRUG SCREE
444.00
TREASURER PETTY CASH
PARKING
3.75
TREASURER PETTY CASH
DL CHECK
10.00
TREASURER PETTY CASH
CHAMBER LUNCH
30.00
CHARACTER TRAINING INSTITUTE
CHARACTER INITIATIVE
109.23
INTEGRITY FOCUS CHARLES R COKER
CHARACTER INITIATIVE
619.00
STRATEGIC GOVERNMENT RESOURCES, INC
TRAINING
178.00
JPMORGAN CHASE BANK
MEETING EXPENSE
30.48
JPMORGAN CHASE BANK
MEETING EXPENSE
13.34
JPMORGAN CHASE BANK
TRAINING EXPENSE
9.62
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
220.00
AMERICANCHECKED, INC ATTN: BILLING
PRE - ENROLLMENT BACKGROUND
144.20
TULSA WORLD
ADVERTISING
417.08
COMMUNITY PUBLISHERS INC
ADVERTISING
59.80
JPMORGAN CHASE BANK
MEETING EXPENSE
15.16
JPMORGAN CHASE BANK
MEETING EXPENSE
2.90
JPMORGAN CHASE BANK
MEETING EXPENSE
58.40
JPMORGAN CHASE BANK
TRAVEL EXPENSE
12.00
JPMORGAN CHASE BANK
MEETING EXPENSE
13.00
BAUDVILLE, INC
PLASTIC EMPLOYEE ID CARDS
58.50
YOUNGS FIRE SUPPRESSION SERVICES
FIRE EXTINGUISHER INSPECT
157.50
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
47.47
OFFICE DEPOT INC
OFFICE SUPPLIES
31.05
TOTAL HUMAN RESOURCES 2,684.48
HR - CHARACTER INITIATIVE CHARACTER TRAINING INSTITUTE ICHARACTER INITIATIVE 189.97
TOTAL HR - CHARACTER INITIATIVE 189.97
GENERAL GOVERNMENT
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL FEES
2,422.68
MCAFEE & TAFT
LEGAL FEES
22.50
MCAFEE & TAFT
LEGAL FEES
3,010.80
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
129.00
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
168.00
MAILROOM FINANCE INC
POSTAGE
1,000.00
CITY OF OWASSO
LIABILITY SELF - INSURANCE
50,000.00
Page 2
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL GOVERNMENT...
HEARTLAND CONSULTING, INC
JUNE CONSULTING FEES
10,500.00
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
141.40
TULSA COUNTY CLERK
FILING FEES
9.00
WAUSAU TILE, INC.
PARK IMPROVEMENT - VETERA
1,189.22
NEOPOST LEASING, INC
RATE CHANGE
260.00
JPMORGAN CHASE BANK
ROARK- MAINTENANCE
2,88100
CINTAS CORPORATION
CARPET -MAT CLEANING
21.40
IKON OFFICE SOLUTIONS, INC
COPIER SERVICE & SUPPLIES
631.05
OFFICE DEPOT INC
OFFICE SUPPLIES
195.60
TOTAL GENERAL GOVERNMENT 72,583.65
COMMUNITY DEVELOPMENT
OFFICE DEPOT INC
OFFICE SUPPLIES
77.45
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
166.66
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
259.50
TULSA COUNTY MIS
MONTHLY MIS SERVICE CHARG
30.00
A N Z SIGNS & SHIRTS, INC
STAKES FOR PERMIT SIGNS
110.00
CITY GARAGE
VEH PARTS FOR RESALE
260.91
JUETT WEBSTER
NUISANCE ABATEMENT
300.00
RICHARD L. BYRNE II
MOWING
200.00
JOHNNY -WAYNE MCKNIGHT
MOWING @ CAMDEN PARK II
500.00
TOTAL COMMUNITY DEVELOPMENT 1,904.52
ENGINEERING
JAMAR TECHNOLOGIES, INC
OPERATING SUPPLIES
293.50
JOLIE, INC. THE UPS STORE
SHIPPING CHARGES
61.50
JOLIE, INC. THE UPS STORE
SHIPPING CHARGES
33.34
JOLIE, INC. THE UPS STORE
SHIPPING CHARGES
36.70
JOLIE, INC. THE UPS STORE
SHIPPING CHARGES
39.90
JOLIE, INC. THE UPS STORE
SHIPPING CHARGES
33.50
CITY GARAGE
VEH PARTS FOR RESALE
29.43
LASERWORKS INC
FUSING ASSEMBLY
161.66
JPMORGAN CHASE BANK
QUALITY TIRE -TIRES
119.90
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
418.64
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
166.66
TOTAL ENGINEERING 1,394.73
INFORMATION TECHNOLOGY
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
66.66
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
15.64
JPMORGAN CHASE BANK
COX- INTERNET SERVICE
1,550.00
JPMORGAN CHASE BANK
MAIL THIS COPY THAT -POST
12.08
STRATEGIC GOVERNMENT RESOURCES, INC
TRAINING
89.00
TOTAL INFORMATION TECHNOLOGY 1,733.38
SUPPORT SERVICES
STRATEGIC GOVERNMENT RESOURCES, INC
TRAINING
89.00
JPMORGAN CHASE BANK
TRANE -BACK AIR CONDITIONE
3,585.19
Page 3
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
SUPPORT SERVICES...
JPMORGAN CHASE BANK
LOWES - UTILITY KNIFE
4.98
JPMORGAN CHASE BANK
WALMART -AIR FRESHENER
9.96
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
2099
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
2099
CITY GARAGE
VEH PARTS FOR RESALE
257.44
CITY GARAGE
VEH PARTS FOR RESALE
107.83
SCHINDLER ELEVATOR INC
QUARTERLY ELEVATOR MAINT
728.58
ELDER WATER CONSULTING, INC.
CLEAN HEATING WATER
150.00
COX COMMUNICATIONS
MONTHLY INTERNET FEES
69.95
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
285.59
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
189.44
MURPHY SANITARY SUPPLY
SOAP & DISPENCER
58.44
LIGHTING, INC
LIGHTING SUPPLIES
307.60
OKLAHOMA LIGHTING DISTRIBUTORS INC
LENS DIFFUSER FOR LIGHTS
85.90
FLYNN'S PEST CONTROL
PEST CONTROL SVCS MAY 09
110.00
W.W. GRAINGER, INC. DBA GRAINGER
AIR FILTERS FOR CITY BLDG
195.72
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
233.33
OFFICE DEPOT INC
OFFICE SUPPLIES
12.16
TOTAL SUPPORT SERVICES 6,523.09
CEMETERY
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
26.19
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
19.46
QUALITY TIRE & AUTO SERVICE, LLC
MOWER TIRE
66.95
TOTAL CEMETERY 112.60
POLICE SERVICES
JPMORGAN CHASE BANK
PATROL TECH -READY BAG
498.00
JPMORGAN CHASE BANK
PATROL TECH - UNIFORM
555.00
JPMORGAN CHASE BANK
PATROL TECH -RAIN JACKET
45.00
JPMORGAN CHASE BANK
PATROL TECH - UNIFORM
104.80
JPMORGAN CHASE BANK
PATROL TECH - UNIFORM
1,083.73
JPMORGAN CHASE BANK
BEST BUY - RECORDING EQUIP
119.99
JPMORGAN CHASE BANK
SAV -ON- IMPOUND SHEETS
163.80
JPMORGAN CHASE BANK
SAV -ON- GRADUATION FROG
60.00
JPMORGAN CHASE BANK
DAVIS STANTON -AWARD MAT
47.00
JPMORGAN CHASE BANK
DELL- COMPUTER PD
1,043.74
JPMORGAN CHASE BANK
VERICOM- VC4000 /GPS
3,270.00
JPMORGAN CHASE BANK
DECATUR - SOFTWARE RADARDS
6,320.00
JPMORGAN CHASE BANK
DECATUR - RADARS
1,000.00
JPMORGAN CHASE BANK
LOWES -ROLL TAPE
29.98
JPMORGAN CHASE BANK
STOP TECH -STOP STICKS
1,623.05
JPMORGAN CHASE BANK
ASHTON- PUMPATIC STERILE
264.95
JPMORGAN CHASE BANK
EMBLEM ENT - PATCHES
377.00
JPMORGAN CHASE BANK
OK POLICE SUPPLY - FLASHLGT
109.95
JPMORGAN CHASE BANK
OK POLICE SUPPLY -GLD BARS
9.90
JPMORGAN CHASE BANK
OK POLICE SUPPLY - PATCHES
11.85
Page 4
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
POLICE SERVICES...
JPMORGAN CHASE BANK
MEETING EXPENSE
34.38
JPMORGAN CHASE BANK
MEETING EXPENSE
40.76
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY09
140.00
JPMORGAN CHASE BANK
WALMART- SUPPLIES
11.96
TREASURER PETTY CASH
CLICK IT OR TICKET LUNCH
86.77
BOARD OF TESTS FOR ALCOHOL & DRUG
INTOXILYZER TRAINING
90.00
CITY GARAGE
VEH PARTS FOR RESALE
5,091.06
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
7,421.56
LAW ENFORCEMENT PSYCHOLOGICAL SERV
2 PSYCOLOGICAL EVALUATION
160.00
LAW ENFORCEMENT PSYCHOLOGICAL SERV
PSYCHOLOGICAL EVALUATION
40.00
OWASSO FITNESS ZONE, INC
PHYSICAL FITNESS PROGRAM
255.00
UNITED STATES SHOOTING ACADEMY
SHOOTING ACADEMY- RANGE U
3,265.00
LANGUAGE LINE SERVICES
TRANSLATION - SPANISH
16.85
GREEN COUNTRY INVESTIGATIONS
PRE EMPLOYMENT POLYGRAPH
80.00
JPMORGAN CHASE BANK
WALMART- OFFICE CLOCK
9.97
OFFICE DEPOT INC
OFFICE SUPPLIES
195.60
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
4,583.33
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
107.38
TOTAL POLICE SERVICES 38,367.36
POLICE COMMUNICATIONS
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
98.27
LAW ENFORCEMENT PSYCHOLOGICAL SERV
PSYCH EVALUATION
80.00
DENISE JOHNSON OD, PLLC
JON ROSS EYE EXAM
132.00
AHS OKLAHOMA PHYSICIAN GROUP,LLC
JON ROSS - SPECIAL REPORT
150.00
URGENT CARE OF GREEN COUNTRY, P.L.L
HEP B VACCINE
135.00
REDICLINIC
TB /HEP SCREENS
278.00
TOTAL POLICE COMMUNICATIONS 873.27
ANIMAL CONTROL
JPMORGAN CHASE BANK
PRUITT'S AUTO - REPAIRS
626.94
CITY GARAGE
VEH PARTS FOR RESALE
70.13
ANNE K. KARN
SPAYING AND NEUTERING
1,040.00
JPMORGAN CHASE BANK
MED VET -HAND SANITIZER
15.90
JPMORGAN CHASE BANK
MED VET - SURGERY SUPPLIES
268.86
JPMORGAN CHASE BANK
MARINA CLINIC - RABIES TEST
154.00
JPMORGAN CHASE BANK
MARINA CLINIC - RABIES TEST
154.00
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
166.66
JPMORGAN CHASE BANK
SOUTHERN AGRICULTURE -FOOD
15.99
JPMORGAN CHASE BANK
HOME DEPOT -TILE SPACERS
5.56
FLEETCOR TECHNOLOGIES
IFUELMAN - MAY 09
89.83
TOTAL ANIMAL CONTROL 2,607.87
FIRE SERVICES
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
1,450.99
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
170.89
OFFICE DEPOT INC
OFFICE SUPPLIES
32.60
Page 5
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE SERVICES...
OKLAHOMA STATE UNIVERSITY - BURSAR
REGISTRATION FEE
65.00
OKLAHOMA STATE UNIVERSITY - BURSAR
REGISTRATION FEE
65.00
OKLAHOMA STATE UNIVERSITY- BURSAR
REGISTRATION FEE FOR MATT
95.00
AIR CLEANING TECHNOLOGIES
REPAIR PARTS
460.44
OSTRANDERS FURNITURE & APPLIANCE
SERVICE CALL ON WASHER
65.00
JOHN D. HORTON
HYDRAULIC LEAK REPAIRED
465.00
AMERICAN OVERHEAD DOOR
SERVICE CALL
90.00
OKLAHOMA STATE UNIVERSITY - BURSAR
REGISTRATION FEE
65.00
OWASSO FITNESS ZONE, INC
USE OF GYM AND EQUIPMENT
375.00
FIRE MARSHALS ASSOCIATION OF OKLAHO
REGISTRATION FEE
45.00
OK ASSOCIATION OF CHIEFS OF POLICE
WRITTEN EXAM MATERIALS
864.68
OKLAHOMA STATE UNIVERSITY - BURSAR
REGISTRATION FEE
25.00
CITY GARAGE
VEH PARTS FOR RESALE
115.97
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
1,166.66
A PLUS SERVICE INC
INSTALL NEW AIR HANDLER
2,500.00
TREASURER PETTY CASH
PER DIEM /FEES/TOLLS
694.50
JPMORGAN CHASE BANK
US CAVALRY -TEAM APPAREL
458.50
JPMORGAN CHASE BANK
US CAVALRY -TEAM APPAREL
766.09
JPMORGAN CHASE BANK
LODGING EXPENSE -BERK
59.00
JPMORGAN CHASE BANK
LODGING EXPENSE - NELSON
24.86
JPMORGAN CHASE BANK
WALMART -GAS CANS ST #3
12.96
JPMORGAN CHASE BANK
LODGING EXPENSE -BERK
118.00
JPMORGAN CHASE BANK
CONRAD FIRE - ENGINE 1 PART
64.39
JPMORGAN CHASE BANK
LODGING EXPENSE - GRAYBILL
24.86
JPMORGAN CHASE BANK
LODGING EXPENSE - POTTER
24.86
JPMORGAN CHASE BANK
LODGING EXPENSE -BERK
118.00
JPMORGAN CHASE BANK
LODGING EXPENSE- NICHOLSON
996.70
JPMORGAN CHASE BANK
DAYS INN -FFI TEST LODGING
5.41
JPMORGAN CHASE BANK
AMERIFLEX HOSE -PARTS #2
120.70
JPMORGAN CHASE BANK
HOME DEPOT - MAILBOX ST 1
49.94
JPMORGAN CHASE BANK
DAYS INN -FFI LODGING
67.94
JPMORGAN CHASE BANK
FYR- TEK- SILENOID
876.49
JPMORGAN CHASE BANK
LOWES- REPAIR PARTS
3.74
JPMORGAN CHASE BANK
LOWES- REPAIR PARTS
38.88
TOTAL FIRE SERVICES 12,643.05
ODHS - FIREFIGHT GRANT
JPMORGAN CHASE BANK
DAYS INN -FFI LODGING
611.44
JPMORGAN CHASE BANK
LODGING EXPENSE - POTTER
223.79
JPMORGAN CHASE BANK
DAYS INN -FFI TEST LODGING
48.67
JPMORGAN CHASE BANK
LODGING EXPENSE - GRAYBILL
223.79
JPMORGAN CHASE BANK
LODGING EXPENSE - NELSON
223.79
OKLAHOMA STATE UNIVERSITY- BURSAR
REGISTRATION FEE
225.00
OKLAHOMA STATE UNIVERSITY - BURSAR
REGISTRATION FEE
585.00
OKLAHOMA STATE UNIVERSITY- BURSAR
REGISTRATION FEE FOR MATT
855.00
OKLAHOMA STATE UNIVERSITY - BURSAR
REGISTRATION FEE
585.00
Page 6
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amounil
ODHS - FIREFIGHT GRANT...
JOKLAHO MA STATE UNIVERSITY - BURSAR IREGISTRATION
FEE I
585.00
TOTAL ODHS - FIREFIGHT GRANT 4,166.48
EMERGENCY PREPAREDNES JPMORGAN CHASE BANK SCIENTIFIC SALES -WEATH ST 898.97
TOTAL EMERGENCY PREPAREDNESS 898.97
STREETS
JPMORGAN CHASE BANK
TRAVEL EXPENSE
44.22
OWASSO TOP SOIL
TOP SOIL
40.00
APAC- OKLAHOMA, INC.
POTHOLES
64.88
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
47.12
ROADSAFE TRAFFIC SYSTEMS, INC
BARRICADE RENTAL
260.00
APAC- OKLAHOMA, INC.
POTHOLES
128.48
OWASSO FENCE CO
FENCE MATERIALS
406.64
GEORGE & GEORGE SAFETY & GLOVE
UNIFORMS
2922
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
45.57
JPMORGAN CHASE BANK
AMER PUBLIC WRKS- MATERIAL
181.35
JPMORGAN CHASE BANK
FASTENAL- BRIDGE ANCHORS
130.91
JPMORGAN CHASE BANK
OREILLY- SUPPLIES
25.55
AMERICAN ELECTRIC POWER
STREET LIGHTS @ MAIN ST
1,000.00
AMERICAN ELECTRIC POWER
ST LIGHTS @ SILVER CREEK
513.00
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
1,166.66
CITY GARAGE
VEH PARTS FOR RESALE
507.93
JPMORGAN CHASE BANK
MAXWELL SUPPLY -TUBE
111.46
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
970.51
JPMORGAN CHASE BANK
P & K EQUIP -MIX OIL
15.60
JPMORGAN CHASE BANK
LOWES- SUPPLIES
10.48
AEP /PSO
STREET LIGHTS
4,548.56
TOTAL STREETS 10,248.14
STORMWATER
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
986.46
CITY GARAGE
VEH PARTS FOR RESALE
650.65
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
1,166.66
JPMORGAN CHASE BANK
LOWES- FLOWERS
30.96
JPMORGAN CHASE BANK
BENMEDS- DIGITAL LEVEL
209.93
BROWN FARMS LLC
SOD
80.00
OWASSO TOP SOIL
TOP SOIL
60.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
47.25
JPMORGAN CHASE BANK
WORLEYS- CEMETERY FLOWERS
113.97
GEORGE & GEORGE SAFETY & GLOVE
UNIFORMS
29.22
BROWN FARMS LLC
SOD FOR STORM DRAIN REPAI
50.00
P & K EQUIPMENT, INC
HEDGE TRIMMER PARTS
68.48
P & K EQUIPMENT, INC
SERVICE PARTS & LABOR
85.05
ESTES, INCORPORATED
VEGETATION CONTROL
1,458.99
UNIFIRST HOLDINGS LP
UNIFORM RENTAL
47.25
Page 7
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
STORMWATER...
WORLEYS GREENHOUSE & NURSERY, INC
TREES AND INSTALLATION
24,980.00
JPMORGAN CHASE BANK
OFFICE DEPOT - LAPTOP CASE
104.99
TOTAL STORMWATER 30,169.86
PARKS
JPMORGAN CHASE BANK
LOCKE SUPPLY - BREAKER KIT
9.96
BRYAN K. BLOUNT
MOWING AT SKATE PARK
225.00
ALL MAINTENANCE SUPPLY, INC
SOAP FOR RESTROOMS
170.40
JPMORGAN CHASE BANK
OWASSO LUMBER -WOOD
50.40
BRIAN DRENTHE
MOWING @ PARKS
1,139.00
LELAND BARTEL
MCCARTY PARK MOWINGS
429.00
ROADSAFE TRAFFIC SYSTEMS, INC
BARRICADE RENTAL
533.40
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
16.73
JPMORGAN CHASE BANK
ATWOODS -BOLTS
3.38
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
250.00
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
331.96
TOTAL PARKS 3,159.23
COMMUNITY CENTER
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
107.80
JPMORGAN CHASE BANK
TJ MAXX -DESK ORGANIZER
3.24
JPMORGAN CHASE BANK
OFFICE DEPOT - PHONES
168.72
JPMORGAN CHASE BANK
HOBBY LOBBY - DECORATIONS
13.41
JPMORGAN CHASE BANK
NEIGHBOR NEWS- SUBSCRIPTIO
40.00
OFFICE DEPOT INC
OFFICE SUPPLIES
142.22
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
33.33
JPMORGAN CHASE BANK
MICHAELS- HOLIDAY DECOR
33.76
JPMORGAN CHASE BANK
ALL MAINT- SUPPLIES
204.60
JPMORGAN CHASE BANK
ALL MAINT- SUPPLIES
213.70
TREASURER PETTY CASH
STORAGE DRAWERS
52.93
JPMORGAN CHASE BANK
HOBBY LOBBY -LIB ROOM DEC
78.88
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
121.05
JPMORGAN CHASE BANK
OFFICE DEPOT - LABELER
23.58
JPMORGAN CHASE BANK
WALMART - DISPLAY STANDS
12.31
JPMORGAN CHASE BANK
JOHNSTONE SUPPLY -BELT
5.93
JPMORGAN CHASE BANK
TAG SOURCE -NAME TAGS
33.52
ISTRATEGIC GOVERNMENT RESOURCES, INC
TRAINING
89.00
TOTAL COMMUNITY CENTER 1,377.98
ECONOMIC DEV
TREASURER PETTY CASH
PER DIEM /HARKINS
75.00
TREASURER PETTY CASH
MEETING EXPENSE
6.50
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
83.33
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
60.78
TOTAL ECONOMIC DEV 225.61
Page 8
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
206,669.0
FUND GRAND TOTAL
AMBULANCE
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
1,132.38
CITY GARAGE
CITY GARAGE LABOR /OH CHGS
1,250.00
CITY GARAGE
VEH PARTS FOR RESALE
455.04
TREASURER PETTY CASH
PER DIEM /POTTER
122.50
JPMORGAN CHASE BANK
MEDTRONIC - SUPPLIES
310.00
FULLERTON HYDRO -TEST INC.
RENTAL OF OXYGEN CYLINDER
44.55
JPMORGAN CHASE BANK
BOUND TREE MED- SUPPLIES
192.51
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
5.91
JPMORGAN CHASE BANK
STRYKE -IV POLES
475.33
JPMORGAN CHASE BANK
PSI - SUPPLIES
79.50
JPMORGAN CHASE BANK
PSI - SUPPLIES
514.40
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PARTS
12.39
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
170.12
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
109.48
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
5.89
JPMORGAN CHASE BANK
MEDTRONIC- SUPPLIES
849.65
JPMORGAN CHASE BANK
PSI - SUPPLIES
570.37
JPMORGAN CHASE BANK
ADVANCE AUTO -PARTS
2.89
JPMORGAN CHASE BANK
OREILLY -MEDIC REPAIR PART
9.66
TOTAL AMBULANCE 6,312.57
6,312.5
FUND GRAND TOTAL
E911 COMMUNICATIONS TOTAL RADIO INC
RADIO MAINT AGMT JUN 09
285.00
AT &T
E911 MAPPING CHGS JUNE 09
302.05
TOTAL E911 COMMUNICATIONS 587.05
587.0
FUND GRAND TOTAL
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
LOWES -OC OFFICE REMODEL
7.44
JPMORGAN CHASE BANK
LOWES -OC OFFICE REMODEL
101.88
JPMORGAN CHASE BANK
LOWES -OC OFFICE REMODEL
51.92
JPMORGAN CHASE BANK
LOWES -OC OFFICE REMODEL
114.30
SAV -ON PRINTING & SIGNS LLC
KICK -OFF FLIERS
65.00
TOTAL STRONG NEIGHBORHOODS 340.54
340.5
FUND GRAND TOTAL
STORMWATER - STORMWATI TERRACON CONSULTANTS INC PROPROSED DETENTION POND 3,400.00
Page 9
Claims List
06/16/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
TOTAL STORMWATER - STORMWATER 3,400.00
3,400.0
FUND GRAND TOTAL
CI - 129TH E AVE BECCO CONTRACTORS INC 129 E AVE WIDENING PROJEC 420,036.19
TOTAL CI - 129TH E AVE 420,036.19
CI - TRAFFIC SIGNAL ENHAN TRAFFIC ENGINEERING CONSULTANTS 77C TRAFFIC SIGNAL IMPROVEMEN 7,272.50
TOTAL CI - TRAFFIC SIGNAL ENHAN 7,272.50
427,308.6
FUND GRAND TOTAL
CITY GARAGE
KEYSTONE EQUIPMENT CO
PARTS FOR 2000 BACKHOE
61.13
EQUIPMENT ONE RENTAL & SALES, INC.
PROPANE FOR FORKLIFT
22.99
RLCP, LLC
REPAIR SVCS- POLICE CHIEF
1,062.60
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
35.69
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
35.69
FRN OF TULSA, LLC UNITED FORD
PARTS FOR RESALE & FREIGH
150.33
FRN OF TULSA, LLC UNITED FORD
PARTS FOR RESALE & FREIGH
163.42
FRN OF TULSA, LLC UNITED FORD
PARTS FOR RESALE & FREIGH
327.78
T & W TIRE, LP
TIRES FOR TRASH TRUCKS
707.44
MYERS TIRE SUPPLY
TIRE SUPPLIES
117.59
LENOX WRECKER SERVICE INC
TOWING SERVICES
283.00
A & N TRAILER PARTS, INC
TIRES
369.00
AMERIFLEX HOSE & ACCESSORIES, LLC
HOSES FOR WASH BAY
63.45
AMERIFLEX HOSE & ACCESSORIES, LLC
HOSES FOR WASH BAY
34.40
STRATEGIC GOVERNMENT RESOURCES, INC
TRAINING
89.00
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
- 158.47
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
158.47
FLEETCOR TECHNOLOGIES
FUELMAN - MAY 09
54.56
A N Z SIGNS & SHIRTS, INC
DECALS FOR DUMP TRUCK
20.00
O'REILLY AUTOMOTIVE INC
SUPPLIES FOR CITY
98.97
O'REILLY AUTOMOTIVE INC
PARTS FOR CITY
2,229.47
CLASSIC CHEVROLET, INC.
VEHICLE PARTS FOR RESALE
130.39
CLASSIC CHEVROLET, INC.
VEHICLE PARTS FOR RESALE
57.98
TOTAL CITY GARAGE 6,114.88
6,114.8
FUND GRAND TOTAL
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
SETTLEMENT
578.00
CITY OF OWASSO IMPREST ACCOUNT
SETTLEMENT
289.00
Page 10
Claims List
06/16/09
Budget Unit Title-7
Vendor Name
Payable Description jPayment
Amouni
TOTAL WORKERS' COMP SELF -INS 867.00
WORKERS' COMP SELF -INS
UNITED SAFETY & CLAIMS INC
MONTHLY TPA ADMIN FEES
1,550.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
2,315.02
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
866.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
578.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
1,343.02
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
866.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
712.50
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
704.02
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
866.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
553.00
TOTAL WORKERS' COMP SELF -INS 10,642.56
11,509.5
FUND GRAND TOTAL
GEN LIAB -PROP SELF INS
JPMORGAN CHASE BANK
PRUITT'S AUTO - REPAIRS
642.49
DISPUTE RESOLUTION CONSULTANTS, INC
MEDIATION - SPARKS V CITY
1,560.00
MCAFEE & TAFT
DRIVER VS CITY OF OWASSO
1,480.80
ATKINSON, HASKINS, NELLIS, BRITTING
ATTORNEY FEES - KIGHT
1,393.23
ATKINSON, HASKINS, NELLIS, BRITTING
ATTORNEY FEES - SPARKS
201.31
ATKINSON, HASKINS, NELLIS, BRITTING
ATTORNEY FEES - SPARKS
843.10
JPMORGAN CHASE BANK
COLLISON CTR -TORT CLAIM
561.99
TOTAL GEN LIAB -PROP SELF INS 6,682.92
6,682.9
FUND GRAND TOTAL
CITY GRAND TOTAL $668,925.29
Page 11
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 6/16/09
VENDOR DESCRIPTION
AMOUNT
AETNA HEALTHCARE MEDICAL SERVICE
24,663.97
HEALTHCARE MEDICAL SERVICE
48,685.38
HEALTHCARE MEDICAL SERVICE
21,315.65
HEALTHCARE MEDICAL SERVICE
22,227.82
HEALTHCARE DEPT TOTAL
116,892.82
DELTA DENTAL DENTAL MEDICAL SERVICE
2,137.00
DENTAL MEDICAL SERVICE
1,412.00
ADMIN FEES
1,964.45
DENTAL DEPT TOTAL
5,513.45
HEALTHCARE SELF INSURANCE FUND TOTAL 122,406.27
CITY OF OWASSO
GENERALFUND
PAYROLLPAYMENTREPORT
PAY PERIOD ENDING 06/06/09
Department
Payroll Expenses
Total Expenses
Municipal Court
4,586.31
6,014.31
Managerial
18,974.29
25,004.31
Finance
13,294.01
18,580.44
Human Resources
6,331.27
9,086.78
Community Development
10,757.79
14,328.84
Engineering
12,992.03
18,666.04
Information Systems
9,283.60
13,812.84
Support Services
7,765.95
11,249.56
Police
137,824.40
181,369.11
Central Dispatch
14,921.41
21,203.55
Animal Control
2,163.20
3,220.99
Fire
93,771.01
132,224.96
Emergency Preparedness
2,732.83
3,885.58
Streets
7,593.24
11,890.16
Stormwater /ROW Maint.
8,134.18
11,049.01
Park Maintenance
8,020.02
11,841.31
Community- Senior Center
2,681.55
4,063.97
Historical Museum
2,054.82
2,721.96
Economic Development
3,589.32
4,817.74
General Fund Total 367,471.23 505,031.46
Garage Fund Total 4,252.40 5,075.55
Ambulance Fund Total 18,025.98 21,272.45
Emergency 911 Fund Total 4,973.81 5,699.13
Worker's Compensation Total 2,071.18 2,521.45
Strong Neighborhoods 2,077.12 2,512.07
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2008 -2009
Statement of Revenues & Expenditures
As of May 31, 2009
MONTH
YEAR
PERCENT
TO -DATE
TO -DATE
BUDGET
OF BUDGET
REVENUES:
Taxes
$ 1,607,273
$ 17,528,752
$ 18,938,000
92.56%
Licenses & permits
20,237
217,710
334,500
65.09%
Intergovernmental
35,769
826,848
705,797
117.15%
Charges for services
38,599
415,349
492,700
84.30%
Fines & forfeits
57,756
608,750
689,000
88.35%
Other
5,752
166,426
98,331
169.25%
TOTAL REVENUES
1,765,386
21,258,328
92.97%
19,763,835
EXPENDITURES:
Personal services
1,298,441
10,712,376
12,008,439
89.21%
Materials & supplies
46,263
613,869
780,318
78.67%
Other services
109,303
1,516,168
1,848,426
82.02%
Capital outlay
70,206
820,613
1,366,748
60.04%
TOTAL EXPENDITURES
1,524,212
16,003,931
85.37%
13,663,026
REVENUES OVER EXPENDITURES
241,174
116.11%
5,254,397
6,100,808
TRANSFERS IN (OUT):
Transfers in
891,506
10,135,103
11,095,000
91.35%
Transfers out
(1,430,313)
(15,954,126)
(17,401,000)
91.69%
TOTAL TRANSFERS
(538,807)
(5,819,023)
(6,306,000)
92.28%
NET CHANGE IN FUND BALANCE
(297,633)
(1,051,603)
281,785
FUND BALANCE (GAAP Basis)
Beginning Balance
4,768,528
Ending Balance
$ 5,050,313
FUND BALANCE (Budgetary Basis)
Beginning Balance
3,251,875
3,251,875
Ending Balance
$ 3,533,661
$ 2,200,272
MEMORANDUM
TO: THE HONORABLE CITY COUNCIL
FROM: STEPHEN CATAUDELLA
MAYOR
SUBJECT: APPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS
DATE: June 16, 2009
BACKGROUND:
Pursuant to authority contained in Article 2, Section 2 -4, subsection (e) of the Charter of the City
of Owasso, the City Council has established ordinances that provide, generally, for the Mayor to
appoint members to various boards, commissions, trusts, and committees; such appointments
subject to confirmation by the City Council. Additionally, the Council has established the same
procedure, by precedent, for those appointments not specifically addressed by ordinance.
It is, therefore, the purpose of this memorandum to recommend for Council confirmation the
following appointments to the positions as indicated:
ANNEXATION COMMITTEE:
Councilor Jon Sinex
Councilor Doug Bonebrake
David Vines, Planning Commission Representative
Kevin Lane, Citizen Representative
Bradd Clark, Fire
Dan Yancey, Police
Tim Rooney, Assistant City Manager
Eric Wiles, Community Development
Chelsea Harkins, Economic Development
Roger Stevens, Public Works
Julie Lombardi, City Attorney
AUDIT COMMITTEE:
Councilor Jon Sinex
Guy Nightingale
BOARD OF ADJUSTMENT:
Joe Ramey, Citizen Representative
CAPITAL IMPROVEMENTS COMMITTEE:
Wayne Ruess, Citizen Representative
Jim Hunter, Citizen Representative
Sharla Pike, Citizen Representative
Rob Haskins, Citizen Representative
Chris Kelley, Citizen Representative
Charlie Brown, Planning Commission Representative
Dirk Thomas, OEDA Representative
Frank Enzbrenner, Banking Representative
Trish Hauser, Chamber Representative
Doug Bonebrake, City Council
Bryan Stovall, City Council
Tim Rooney, Assistant City Manager
Sherry Bishop, Assistant City Manager
Bradd Clark, Fire Department
Eric Wiles, Community Development
Chelsea Harkins, Economic Development
Roger Stevens, Public Works Department
Dan Yancey, Police Department
INCOG BOARD OF DIRECTORS:
Doug Bonebrake, City Council
Rodney Ray, City Manager (Alternate)
INCOG LEGISLATIVE CONSORTIUM:
Julie Lombardi, City Attorney
Rodney Ray, City Manager (Alternate)
INCOG ENVIRONMENTAL POLICY COMMITTEE:
Roger Stevens, Public Works Director
OWASSO ECONOMIC DEVELOPMENT AUTHORITY:
Dirk Thomas, Citizen Representative
Gary Akin, Chamber Representative
Mayor Steve Cataudella, Council Representative
PERSONNEL BOARD:
Bruce McCarty, Citizen Representative
PLANNING COMMISSION:
Marilyn Hinkle, Citizen Representative
David Vines, Citizen Representative
REGIONAL METROPOLITAN UTILITY AUTHORITY:
Sherry Bishop, Assistant City Manager
Rodney Ray, City Manager
TRANSPORTATION POLICY COMMITTEE:
Wayne Guevara, City Council
Rodney Ray, City Manager (Alternate)
TRANSPORTATION TECHINCAL COMMITTEE:
Roger Stevens, Public Works Department
Steve Albert, Public Works (Alternate)
REGIONAL ENHANCED 911 BOARD:
Larry White, Support Services Department
Bradd Clark, Fire Department (Alternate)
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: PUBLIC HEARING FOR CDBG '08 AND CDBG '09, AND
RESOLUTION FOR CDBG `08
DATE: June 4, 2009
BACKGROUND:
As a member of the Tulsa Urban County Community Development Block Grant (CDBG) program,
the City of Owasso is eligible to apply for CDBG funds for both the '08 and '09 projects.
Previously, Owasso received CDBG money via the Small Cities Set -Aside program administered
by the Oklahoma Department of Commerce. Now that the City participates in the Urban County
program, more money is available, and the local match requirement has been removed.
For CDBG '08, the City of Owasso is allocated $96,429, and it is anticipated that for CDBG '09,
the allocation amount will be $99,106.
REQUEST:
With both of these projects at the beginning stage of design and development, the first requirement
for the City of Owasso is to conduct a public hearing in order to solicit citizen comments about how
the grant funds should be utilized. From its preliminary evaluation, the staff recommends using the
funds for the following projects:
1. Improvements to the Rayola Park trail
2. Improvements to the Rayola Park drainage channel
3. Decorative lighting for the Rayola Park trail
4. Improvements to handicap accessibility for Old Central and City Hall
The second requirement is the approval of a resolution whereby the City of Owasso requests CDBG
funds for the two fiscal years. That resolution is attached with this memorandum, and is a principal
component of the application for grant funds.
RECOMMENDATION:
The staff intends to recommend that the Council hold a public hearing to gather public input on
community development needs for CDBG '08 and CDBG '09, and that the City Council approve
Resolution No. 2009 -07.
ATTACHMENTS:
1. Notice of Public Hearing
2. Resolution No. 2009 -07
3. CDBG application documents
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2009-07
A RESOLUTION RELATING TO COMMUNITY DEVELOPMENT
BLOCK GRANTS (CDBG) FOR THE 2008 AND 2009 TULSA
COUNTY URBAN COUNTY PROGRAMS.
WHEREAS, the Housing and Community Development Act of 1974, as amended
(24 U.S.C. 93 -383 et seq.), (the "Act "), provides that Community Development Block
Grant, ( "CDBG "), funds may be used for the support of activities that provide decent
housing and suitable living environments and expanded economic opportunities
principally for persons of low- and moderate - income; and,
WHEREAS, CDBG Regulations 24 CFR 570.307(a) allow counties having a
total combined population of 200,000 or more from the unincorporated areas and
participating incorporated areas to qualify as an urban county; and,
WHEREAS, Title I of the Housing and Community Development Act of 1974,
Public Law 93 -383, as amended, authorized the Secretary of Housing and Urban
Development, as a representative of the United States of America, to grant to Tulsa
County funds and administrative responsibility for the Tulsa County CDBG Urban
County program; and,
WHEREAS, a Cooperation Agreement between Tulsa County and the City has
been executed for the purpose of participation in the Tulsa County Urban County
Community Development Block Grant Program for Federal Fiscal Years 2008 -2010.
NOW THEREFORE, BE IT RESOLVED by the Owasso City Council that the
City of Owasso desires to obtain assistance in addressing community development needs
and hereby requests the Tulsa County CDBG Urban County program to provide
assistance.
NOW THEREFORE, BE IT FURTHER RESOLVED by the Owasso City
Council that the City of Owasso affirms its commitment to take all action within its
power to facilitate the receipt of the assistance of community development funds, and
upon receipt to administer said grant by the rules and regulations established by the
United States of America, the State of Oklahoma, Tulsa County and all empowered
agencies thereof.
Approved this day of June 2009, at a regularly scheduled meeting of the
City of Owasso, in compliance with the Open Meeting Act, 25 O.S. §§ 301 -314 (2001).
City of Owasso, Oklahoma
Steven Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
NOTICE OF TULSA COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT
OWASSO FY2008 /FY 2009 NEEDS PUBLIC HEARING
A Public Hearing will be held at 6:30 p.m., June 16, 2009 in the City Council
Meeting Room at 109 North Birch, Owasso, to receive recommendations on
community development needs for the City of Owasso as a member of the Tulsa
County CDBG Urban County. Tulsa County has received $1,255,996 in FY 2008
CDBG funds from the Department of Housing and Urban Development. The
amount of these funds allocated to the City of Owasso is $96,429. The FY 09
allocation of funds is expected to total $99,106. Citizens are requested to
participate in the Hearing and express their views on community development
needs and on the allocation of these funds within the City of Owasso.
Recommendations received will be considered by the Owasso City Council, the
CDBG Urban County Policy Committee and the INCOG staff in developing
Owasso's annual Metro City application. Comments or proposals, where
feasible, will be incorporated into the FY 2008 application to be submitted to
INCOG by June 30, 2009. The FY 2009 application is due by the end of August
of 2009.
Anyone requiring special accommodations pursuant to the Americans with
Disabilities Act should notify Eric Wiles at 918/376 -1545.
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION FOR FY2008 FUNDS
1
Name of Unit of Local Government City of Owasso
Mailing Address 111 N. Main
Owasso, OK Zip Code +4
74055 -0180
Phone Number (918) 376 -1500 Fax # (918) 376 -1599
FEW 73- 6069613
Chief Elected Official Stephen Cataudella
Clerk Sherry Bishop
2
Name of Staff Contact Sherry Bishop, Assistant City Manager
Phone Number (918) 376 -1500 E -mail sbishop @cityofowasso.com
3
Project Title and Brief Description of Project
Rayola Park Trail Improvements — Use of funds will be to improve an existing walking
trail within the Park.
4
Number of beneficiaries served 1,181
Census Tract/Block Group #
5 Project Budget Summary:
CDBG Funds
Other Sources
$ 96,429.00
$ .00
Total $ .00
Application
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 1 of 2
TULSA COUNTY URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
APPLICATION CERTIFICATION
The Applicant hereby certifies that all of the information contained in this application for
community development assistance through the Tulsa County CDBG Urban County
Program is true and accurate to the best of my knowledge and that all documentation
supporting the information in this application is on file in the official offices of this unit of
local government, available for review by Tulsa County /HUD during normal business
hours. The Applicant also affirms that none of the activities set forth in this application
have been initiated, nor shall they be initiated unless a grant has been awarded, a
contract fully executed, and notice has been issued by Tulsa County that release of
funds requirements have been met.
Stephen Cataudella. Mayor
(Type) Name and Title of Chief Elected Official
(SEAL]
Signature of Chief Elected Official
State of Oklahoma
County of
Attest:
Subscribed and sworn to before me .20
Clerk
Application
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 2 of 2
Date
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2008 TULSA COUNTY URBAN COUNTY
BUDGET
Name of Applicant: City of Owasso
ATTACHMENT A
Itemized Description of
Funding Source Funding Source
Funding Source
Total Project
Construction Activity
CDBG Grant City
Other
Expenditures
Construction of New Walking Trail
$96,429.00
$
$96,429.00
Total Construction Activity
$ 96,429.00 $ -
$ -
$ 96,429.00
Professional & Non Construction
• Engineering /Architect Funds
$
• Inspection Funds
Other: Survey
Other:
Other:
Total Professional & Non Const.
$ -
$ -
Administrative Costs
Public Administrative Funds
$
Direct Administrative Funds
Total Administrative Costs
$ -
$ -
Total Project Costs
$96,429.00 #VALUE!
$0.00
$96,429.00
2008 Tulsa County CDBG Urban County If additional is space needed, attach additional sheet(s)
Budget
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
DIRECT PROJECT BENEFICIARY INCOME SURVEY SUMMARY FORM
ATTACHMENT B
Activity Name: Owasso Ravola Park Walking Trail
COMPLETE THIS SECTION BY PLACING THE TOTAL NUMBER OF HOUSEHOLDS OBTAINED FROM THE HOUSEHOLD SURVEY IN EACH APPROPRIATE COLUMN.
Insert County Income Levels
30 650
35,000
39,400
43,750
47,250
50,750
54,250
57,750
Number of People in Each Household
1
2
3
4
5
6
7
8
Below or Above the County
Income Levels
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Below Above
Total Number Of Households
32
13
1 73
38
48
11
1 16
8-1
4 5
3 0
1 0
0
0 0
Total Number of Occupied Households /Homes in Activity Target Area = 492
Total Number of Persons in Activity Target Area = 1,181
Total Number of Occupied Households /Homes Surveyed in Activity Target Area = 251
Total Number of Persons Accounted for by the Survey in the Activity Target Area = 603
Total Number of Households Below the Low and Moderate Income Level in the Activity Target Area = 176
Percentage of Total Households Below the Low and Moderate Income Level in the Activity Target Area = 77.11%
I hereby certify that the above information was obtained from the occupants of the addresses listed and the information is accurate:
City -wide Low and Moderate Income Level
(For use only when projects are of City -wide benefit.)
Signature of Chief Executive Official
[Seal]
Note: 100% Benefit based upon project activity
Date
Subscribed and sworn to before me , 20 . My commission expires
Commission No.
Clerk/Notary Signature
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Beneficiary Income Survey Summary — Attachment B
HUD Census Data for Low and Moderate Income
Level for Block Groups, Enumeration Districts
or Census Tracts as Provided by HUD (For use
only when a project's target area boundaries are
identical to BG, ED or Tracts)
20
Attachment C
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
TULSA COUNTY URBAN COUNTY
1NDENTIFICATION OF OTHER PROJECT FUNDING SOURCES
Federal/State participation, if any (loans, grants, etc.) provide commitment letters.
Agency Purpose Amount Present Status Comment
Other sources and amount of project financing including applicant's local contribution, if any.
Agency Purpose Amount Present Status Comment
x
Chief Elected Signature
Other Funding Sources — Attachment C
Community Development Block Grant
2008 Tulsa County Urban County
Page 1 of 1
Date
ATTACHMENT D
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
2008 TULSA COUNTY URBAN COUNTY
Please attach Certified Professional Cost Estimates /Engineering Report (where
applicable)
See attached Trail Project estimate from City Staff.
METRO CITY APPLICATION GUIDANCE
The CDBG program is authorized under Title I of the Housing and Community
Development Act of 1974, as amended.
The purpose of this Application Guidance is to provide assistance in preparing a
Community Development Block Grant- Metro City application for the FY2008
Tulsa County CDBG Urban County Program.
Eligible Entities
Cities included in the Tulsa County CDBG Urban County Metro City designation,
the funding allocation to the city, and the percentage of low and moderate
income population for each is listed below:
Percentage
Applications should be submitted to:
INCOG
Claudia Brierre
201 West 5th Street, Suite 600
Tulsa, OK 74103
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
Guidance
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 1 of 6
Allocation
Low /Mod
Amount
Population
Broken Arrow
$450,000
23.40
Bixby
$70,026
26.24
Jenks
$41,327
24.72
Owasso
$96,429
27.92
Sand Springs
$94,133
37.33
Sapulpa
$148,087
49.78
Applications should be submitted to:
INCOG
Claudia Brierre
201 West 5th Street, Suite 600
Tulsa, OK 74103
National Objective
The primary National Objective of the Community Development Block Grant
(CDBG) Program is the "development of viable urban communities by providing
decent housing and a suitable living environment, particularly for persons of low
and moderate incomes." All project proposals submitted for funding through the
CDBG Program must document the achievement of at least one of the following
National objectives:
Guidance
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 1 of 6
• Provide benefit to low and moderate income persons.
• Aid in the prevention or elimination of slums or blight.
• Meet other community development needs having particular urgency,
posing a serious or immediate threat to the health or welfare of a
community.
Most CDBG applicants qualify their project activities under the National
Objective of benefit to low and moderate income persons. Applicants are
cautioned that qualifying a project under slum or blight or urgent need is a
difficult process that has very limited application and can only be used under
special conditions and circumstances. Therefore, you are urged to qualify your
proposal under benefit to low and moderate income persons. Applicants who
qualify a proposal using slum and blight or urgent need must receive guidance
and approval from INCOG.
To qualify for CDBG funding under the National Objective of benefit to low and
moderate income persons, the proposed project activities must show a positive
or general improvement of living condition in a definable geographic target area
where at least 51 % of the occupied households /homes are of low and moderate
income families. Low and moderate income families have an income equal to or
less than the current Section 8 low income limits established by the United
States Department of Housing and Urban Development (HUD). Each activity
proposed for funding with Community Development Block Grant(CDBG) dollars
claiming the National Objective of benefit to low and moderate income persons,
must provide data indicating the percentage of low and moderate income
beneficiaries.
Application Criteria
1. No matching funds are required.
2. No administration expenses will be funded with CDBG funds.
3. Engineering is a permissible use of CDBG funds.
4. Income surveys of the project target area must be conducted. The use of
Census Tract or Block Group data to document the percentage of low and
moderate income beneficiaries for any CDBG funded activity should receive
prior INCOG review and approval.
5. Applicants must hold an application phase Public Hearing informing citizens
of the proposed project and submit documentation of the Public Hearing with this
application. Notice must be given at least 14 days prior to the public hearing by
publication in jurisdiction newspapers; or by posting at city halls. Acceptable
documentation consists of the affidavit of publication or a copy of the newspaper
article announcing the public hearing, or copy of certified posted notice. Tulsa
County has prepared a Citizen Participation Plan on behalf of the Urban County
Guidance
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 2 of 6
communities; therefore, the individual community does not need to prepare a full
Citizen Participation plan.
6. Specific projects identified in the application must have cost estimates derived
from professional sources. Water and wastewater projects that require
Oklahoma Department of Environmental Quality construction permitting must
have certified cost estimates from a professional engineer licensed to work in
Oklahoma. For other types of projects, professional cost estimates may be
derived from architects, engineers, vendors, construction companies, or
appropriate personnel qualified to make such estimates.
Use of Funds
The CDBG Program funds a broad array of projects and activities including but
not limited to the following:
• Water and wastewater system improvements
• Solid waste
• Fire protection
• Streets
• Parks
• Housing activities including construction, emergency repair,
rehabilitation
• Acquisition of real property for eligible public purposes
• Clearance, demolition and removal of buildings and improvements
• Senior citizen centers
• Gas and electrical system improvements
• Removal of architectural barriers associated with handicapped areas
• Storm water drainage improvements
• Economic Development
• Social services- (City of Broken Arrow only)
Guidance regarding eligibility requirements can be found in 24CFR 570.201 of
the Federal Housing and Community Development Act of 1974, as amended.
Proposal Guidance
Applicants are encouraged to contact the staff persons listed below with
questions regarding program requirements, project conceptualization, or any
portion of the Application Packet and /or Guidelines.
Claudia Brierre
579 -9431
Andy Armstrong
579 -9414
Barbara Albritton
579 -9420
Guidance
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 3 of 6
Required Application Documents
1. Application Summary
This form contains information about the specific project and includes a
certification from the local government attesting to the accuracy and
completeness of the application. The certification form must be completed and
signed by the chief elected official of the local government.
2. Line Item Budget (Application Form Attachment A)
The description of project activities along with a budget (form provided as
Attachment A) should be as specific as possible as they will form the
basis of your contract. This Budget should match Professional Cost Estimates
submitted with the application.
3. Direct Project Beneficiary Income Survey (Survey Summary
Form Attachment B)
Income surveys for each proposed CDBG funded activity are a requirement
unless using census tract or block group data.
Determination of project beneficiaries:
City -wide- An activity which will serve the entire city (such as wastewater
treatment), provided that the city has a low and moderate income percentage at
or above 51 %. If the LMI percentage is below 51 %, an income survey with a
75% response rate must be provided.
Area benefit- An activity which benefits all the residents in a particular area
where at least 51 percent of the residents are low and moderate income
persons. Examples would include resurfacing of a collector street or
construction of a fire department substation.
Direct benefit- An activity which requires information on household size and
income so that it is evident that at least 51 percent of the clientele are persons
whose household income does not exceed the low and moderate income limit; or
an activity which has income eligibility requirements which limit the activity
exclusively to low and moderate income persons.
Presumed benefit- Benefit a clientele that is generally presumed to be
principally low and moderate income persons. Activities that exclusively serve a
group of persons in any one or a combination of the following categories may be
presumed to benefit 51 percent low- and moderate - income persons: abused
children, battered spouses, elderly persons, adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled," homeless
persons, illiterate adults, persons living with AIDS, and migrant farm workers.
Guidelines to identify specific beneficiaries for various activities:
Guidance
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 4 of 6
• Water or Wastewater Line Replacement or Rehabilitation. Those
households directly tapped to or receiving improved service from the lines.
Generally, beneficiaries are considered those persons residing in houses who
receive their water through new, replaced or upgraded lines, or houses that
discharge sewage into or through an improved collection line or main en route to
the treatment plant.
• New Wastewater or Water Extensions to Previously Unserved Areas. The
households /homes that will actually be connected to the wastewater or water
line extensions. Service to newly- constructed subdivisions will not be funded
due to environmental review requirements.
• Flood and Drainage Improvements. Households /homes within the recognized
drainage basin.
• Fire Protection. Households /homes (buildings, vehicles and equipment)
residing within the response area of the fire station; or using actual residential
calls made by a fire station over the prior 12 month period, conduct a survey of
those residences obtaining no less than 75% response rate.
• Senior Citizen Centers and Community Centers. Households /homes within
the designated service area of the proposed center. If there is only one center in
the community, the service area can be considered to be the entire community. If
there is more than one center, then the Applicant must delineate the service
area of each center. Senior Citizen Centers are presumed to benefit low and
moderate income persons.
• Demolition /Clearance /Removal of Junk and Debris and /or Abandoned
Inoperative Vehicles. Households /homes within the geographic area
designated to receive the focus of the demolition, clearance and /or removal
activities. Typically, the properties located within the geographic area
designated to receive the demolition /removal activities are considered to be
beneficiaries.
• Provision of Accessibility for the Handicapped to Public Buildings.
The households /homes within the geographic area that receive services from the
assisted public building(s). Providing handicapped access to a city hall would
provide benefit to the households /homes in the entire city. Proposed
handicapped access activities in connection with limited clientele facilities are
presumed to benefit low and moderate income persons.
• Street Improvements /Sidewalk Imvements. The households /homes that
have at least one property line abutting the improvement.
4. Identification of Other Project Funding Sources (Application
Form Attachment C)
Guidance
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 5 of 6
Match and leverage are not required
applicable to the project.
5. Certified Engineering
the grant, but should be identified if
and Professional Cost Estimates
(Application Form Attachment D)
Water and wastewater projects that require Oklahoma Department of
Environmental Quality construction permitting must have certified cost estimates
from a professional engineer licensed to work in Oklahoma. For other types of
projects, professional cost estimates may be derived from architects, engineers,
vendors, construction companies, or appropriate personnel to make such
estimates.
6. Applicant Resolution (Applic tion Form Attachment E)
Applications must include a Resolutio passed by the governing body requesting
CDBG assistance from the Tulsa Cou ty Urban County program. A sample
Resolution is provided as Attachment of the application.
Guidance
Community Development Block Grant (CDBG)
2008 Tulsa County Urban County
Page 6 of 6
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: RESOLUTION NO. 2009-06, EXTENTION OF OWASSO'S
PARTICIPATION IN THE HOME CONSORTIUM
DATE: June 11, 2009
BACKGROUND:
The City of Owasso is a participating member in the HOME Consortium, a group of local
governments that is eligible for housing improvement funds allocated by the department of Housing
and Urban Development (HUD) through INCOG.
The HOME Investment Partnership Program provides federal funds to states and eligible local
governments for housing assistance programs. The HOME Investment Partnership Act allows
contiguous local governments to form a consortium to qualify as participating jurisdictions for their
own allocation of funds. Owasso is one of 24 members of the Tulsa County HOME Consortium.
These 24 jurisdictions enter into a cooperative agreement to extend the consortium every three
years.
ADVANTAGES FOR PARTICIPATION IN CONSORTIUM:
Prior to the Consortium, cities of less than 50,000 population and counties were eligible for
assistance only on a statewide competitive basis through the Oklahoma Department of Commerce.
However, the Tulsa County HOME Consortium receives an annual allocation of funds, and the
Consortium has more flexibility in designing specific programs than an individual municipality
would have. The Consortium does not include the City of Tulsa as they receive their own
allocation of funds. Affordable housing activities undertaken by the Consortium include the
construction of elderly apartments, housing rehabilitation of existing single - family homes, new
construction of single - family homes, and homebuyer assistance.
RENEWAL OF THE CONSORTIUM AGREEMENT:
It is time to renew the Consortium for another three -year period. A new three -year cooperative
agreement to continue participation in the Metropolitan Tulsa HOME Consortium satisfying the
program requirements has been developed. The cooperation agreement, with supporting
documentation, must be submitted to the department of Housing and Urban Development (HUD)
by June 30, 2009. Extension of this designation by HUD will be made by September 29, 2009 so
that the Consortium will receive a HOME allocation for FY 2010 -2012.
COST OF PARTICIPATION:
There are no Consortium membership assessments or fees; there will be no cost to the City of
Owasso.
RESOLUTION NO. 2009-06:
Resolution No. 2009 -06 is the proposed vehicle by which the City of Owasso would extend its
participation in the Tulsa County HOME Consortium. The extension would allow participation in
the Consortium through FY 2012.
RECOMMENDATION:
The staff recommends approval of Resolution No. 2009 -06.
ATTACHMENTS:
1. Resolution No. 2009 -06
2. Correspondence from INCOG date May 28, 2009
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2009-06
APPROVING PARTICIPATION IN THE METROPOLITAN
TULSA HOME CONSORTIUM AND AUTHORIZING THE
MAYOR TO EXECUTE A HOME INVESTMENT PARTNERSHIP
ACT CONSORTIUM AGREEMENT.
WHEREAS, the National Affordable Housing Act of 1990 created the HOME
Investment Partnership Program; and,
WHEREAS, the Act provides that units of general local government that are
geographically contiguous may form a consortium for the purpose of qualifying for a
HOME formula grant allocation; and,
WHEREAS, The City of Owasso desires to enter into a legally binding
Cooperation Agreement with other contiguous local governments in the Metropolitan
Tulsa area.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Owasso approves participation of the City of Owasso in the Metropolitan Tulsa HOME
Consortium, known also as the Tulsa County HOME Consortium.
BE IT FURTHER RESOLVED that the City of Owasso authorizes the Mayor to
execute the Metropolitan Tulsa HOME Consortium Agreement.
ADOPTED this 16th day of June, 2009.
Stephen Cataudella, Mayor
City of Owasso, Oklahoma
Attest:
Sherry Bishop, City Clerk
METROPOLITAN TULSA HOME CONSORTIUM
COOPERATION AGREEMENT
This Agreement may be executed in multiple counterparts, each of
which shall be deemed an original and all of which shall constitute
one and the same instrument.
The City of Owasso
Executed for The City of Owasso , 2009.
:
Mayor
INCOGa voluntary association of local governments serving creek, osage, rogers, tulsa and wagoner counties
201 west 5a' street, suite 600 tulsa, oklahoma 74103 -4236 918/584 -7526
MEMORANDUM
TO: CITY OF OWASSO FROM: Claudia Brierre,
SUBJECT: Extension of HOME CONSORTIUM Agreement DATE: May 28, 2009
BACKGROUND:
The HOME Investment Partnership Program provides federal funds to states and population -
eligible local governments for housing assistance programs. The HOME Investment
Partnership Act allows contiguous local governments to form a Consortium to qualify as a
participating jurisdiction for its own allocation of funds. In 1994, the Metropolitan Tulsa HOME
Consortium, with 19 participating jurisdictions, was designated by HUD for a three year period,
FY 1995 -97, with Tulsa County acting as the "lead entity." Continuation of the Tulsa County
HOME Consortium has subsequently been authorized for five succeeding three -year periods
from FY 1998 to FY 2009. There are now 24 participating local governments. The City of
Owasso and the other 23 jurisdictions enter into a cooperative agreement for each three year
period. A listing of current jurisdictions is attached.
Advantages for the Consortium include an annual allocation of funds to the consortium and
flexibility in program design. Prior to the Consortium, cities of less than 50,000 population and
counties were eligible for assistance only on a statewide competitive basis through the
Oklahoma Department of Commerce. The Consortium does not include the City of Tulsa as
they receive their own allocation of funds. Affordable housing activities undertaken by our
Consortium include the construction of elderly apartments, housing rehabilitation of existing
single family homes, new construction of single family homes, and homebuyer assistance.
It is time to renew the Consortium for another three -year period, for FY 2010 -2012. A new
three -year cooperative agreement to continue participation in the Metropolitan Tulsa HOME
Consortium has been developed and will be taken to each of the 24 jurisdictions for their
continued approval. The cooperation agreement, with supporting documentation, must be
Memorandum
Page 2
May 28, 2009
submitted to HUD by June 30, 2009. Extension of this designation by HUD will be made by
September 29, 2009, so that we will be able to receive a HOME allocation for FY's 2010 -2012.
The annual funding amount for the Consortium is dependent upon the annual appropriation level
of the program and the number of participating local governments. Although the amount of
funds available for FY2010 is not known at this time, it is estimated that the FY2010 annual
funding level for the Metropolitan Tulsa HOME Consortium will be approximately $1,176,812.
While the HOME program requires a 25 percent match, there are no Consortium membership
assessments or fees. Eligible sources of match utilized by the Consortium include the value of
below- market - rate - interest on loans to low- income home - buyers, cash contributions from non-
federal sources, the value of customary taxes and fees that are waived, the cost of infrastructure
investments directly related to housing being assisted. The match may also be reduced for
areas meeting certain criteria of fiscal distress or be waived for up to two years for areas
designated as federal disaster counties. Currently, the Consortium has "banked" match in an
amount to meet match requirements for approximately three years.
A policy committee, representing each participating local government, has been established to
develop consortium policies. Staff support is provided by INCOG.
REQUEST FOR ACTION:
INCOG staff recommends that the City of Owasso approve participation in the Metropolitan
Tulsa HOME Consortium. A resolution approving continued participation in the consortium and
authorizing execution of the cooperation agreement is attached.
FOR JUNE 16 2009 OWASSO CITY COUNCIL AGENDA
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER
SUBJECT: RESOLUTION NO. 2009-08
FISCAL YEAR 2009 -2010 BUDGET
DATE: June 12, 2009
BACKGROUND:
Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund,
OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On
May 26, 2009 legal notice of a public hearing was published in the Owasso Reporter, and such
hearing was conducted on June 2, 2009. The public hearing provided opportunity for citizen
comment and questions relating to the proposed budget. In addition, copies of the proposed budget
have been available for public review.
State statutes require adoption of an annual budget by the City Council through a resolution.
Resolution No. 2009 -08 with "Attachment A" (budget summary) provides for the adoption of a fiscal
year budget for the General Fund and other funds of the city with total resources (fund balance,
revenues and transfers in) of $46,300,148 and total appropriations by department of $44,483,679.
The Municipal Budget Act authorizes an alternate method of budgeting for grants and capital projects
that extend beyond a single fiscal year. The existing budgets may be reappropriated to the same
project in the succeeding fiscal year without specifying the exact dollar amount. For example, this
allows the appropriation for the 106th and Garnett intersection improvements to roll forward
automatically into the new fiscal year. If approved by Council, wording in Resolution No. 2009 -08
will reappropriate funds for all incomplete capital projects in the Capital Improvements Fund.
RECOMMENDATION:
Staff recommends City Council approval of Resolution No. 2009 -08 adopting a fiscal year 2009 -2010
budget for the General Fund and all other funds of the City.
ATTACHMENT:
Resolution No. 2009 -08
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2009 -08
A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR
FISCAL YEAR 2009 -2010 FOR THE GENERAL FUND AND OTHER FUNDS AS
ESTABLISHED BY THE OWASSO CITY COUNCIL; ESTABLISHING LEVELS OF
EXPENDITURES BY DEPARTMENT AND ESTABLISHING BUDGET AMENDMENT
AUTHORITY AS PROVIDED BY STATUTE; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS: The City of Owasso has adopted the provisions of the Oklahoma
Municipal Budget Act (the Act); and
WHEREAS: The City Manager has prepared a budget for the fiscal year ending June 30,
2010 (FY 2009 -2010) consistent with the Act; and
WHEREAS: The Act provides for the City Manager, or designee, to transfer any
unexpended and unencumbered appropriation from one department to
another within the same fund; and
WHEREAS: The budget has been formally presented to the Owasso City Council at
least 30 days prior to the start of the fiscal year in compliance with the
Act; and
WHEREAS: The Owasso City Council has conducted a Public Hearing on June 2, 2009,
and published notice of the Public Hearing in compliance with the Act.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA:
THAT: The City Council of the City of Owasso does hereby adopt the FY 2009-
2010 Budget with total resources available in the amount of $46,300,148
and total fund/departmental appropriations in the amount of $44,483,679;
legal appropriations are hereby established as shown on "Attachment A"
for each fund and department; and
THAT: The encumbrances and unexpended appropriation balances for capital
projects in the Capital Improvements Fund for Fiscal Year 2008 -2009 be
and the same are hereby reappropriated to the same funds, accounts and
for the same purposes for Fiscal Year 2009 -2010 unless the project or
purpose is designated or declared closed or completed; and
THAT: The effective date of this Resolution shall be July 1, 2009.
APPROVED AND ADOPTED this 16th day of June, 2009 by the City Council of the
City of Owasso, Oklahoma.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
Attachment A
City of Owasso - Budget Summary
Fiscal Year 2009 -2010
ADDrODriation by Fund & Deoartment
General Fund --
Municipal Court
222,626
Managerial
808,576
Finance
538,841
Human Resources
334,960
General Government
527,000
Community Development
441,238
Engineering
578,203
Information Technology
532,347
Support Services
420,019
Cemetery
16,070
Police Services
4,661,110
Police Communications
513,422
Animal Control
134,435
Fire Services
3,794,687
Emergency Preparedness
120,991
Streets
914,368
Stormwater
642,131
Parks
560,948
Community Center
154,525
Historical Museum
93,429
Economic Development
160,843
Interfund Transfers Out
17,749,075
Ambulance Service Fund --
Ambulance Operations
1,000,766
Interfund Transfers Out
176,381
E -911 Fund --
Police Communications
264,671
Cemetery Care Fund --
Cemetery
7,500
Juvenile Court Fund --
Juvenile Court
13,250
Hotel Tax Fund --
Economic Development
53,000
Strong Neighborhoods
85,275
Stormwater Management Fund --
Stormwater
2,699,750
Interfund Transfers Out
299,184
Ambulance Capital Fund --
Ambulance Operations
300,000
Fire Capital Fund --
Fire Services
500,000
Park Development Fund --
Parks
117,800
CDBG Fund --
Capital Project
192,858
Capital Improvements Fund --
Streets
800,000
City Garage Fund --
Vehicle Maintenance
392,000
Workers' Comp Self -Ins Fund --
General Government
663,400
Gen Liability Property Ins Fund --
General Government
243,000
Healthcare Self Ins Fund --
General Government
2,755,000
Total Appropriation
$ 44,483,679
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: MICHELE DEMPSTER
HUMAN RESOURCES DIRECTOR
SUBJECT: SUPPLEMENTAL APPROPRIATION FOR GENERAL LIABILITY/
PROPERTY SELF - INSURANCE FUND
DATE: June 8, 2009
BACKGROUND:
In October 2003, the City Council approved self - insuring the City's liability protection program.
As a result, City vehicle collision and liability claims, general liability claims, law enforcement
liability claims and claims relating to public official's liability are paid from the General
Liability /Property Self- Insurance fund (Fund 77.) The revenue sources for this fund are fees
budgeted in the General Fund, OPWA Administration and OPGA Administration. Expenditures
include expenses relating to tort claims, attorney fees incurred defending lawsuits, settlements
incurred as a result of a lawsuit, and insurance premiums for property coverage. As allowed by
law, any tort claim reduced to judgment could be placed on the tax rolls.
The current fiscal year expenditures budgeted for Fund 77 are $230,000 with $50,000 of the total
expenditure budgeted for Professional and Technical Services. As of the beginning of June,
$122,482 in attorney fees has been incurred for fiscal year ending June 2009. A portion of the
amount over budget is being balanced by other Fund 77 line items with expenditures below
projection. However, due to this increase in expenditures staff is requesting a supplemental
appropriation of $40,000. The Fund 77 current fund balance is $162,000.
RECOMMENDATION:
Staff recommends Council approval of a supplemental appropriation in the General
Liability /Property Self - Insurance fund budget increasing expenditures in the amount of $40,000.
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ROGER STEVENS
PUBLIC WORKS DIRECTOR
SUBJECT: GARNETT REGIONAL DETENTION FACILITY
ENGINEERING SERVICES AGREEMENT — AMENDMENT NO.1
DATE: JUNE 12, 2009
BACKGROUND:
In accordance with the 2005 Stormwater Master Plan, the Garnett Regional Detention project includes
the construction of a 67 -acre -foot regional detention facility, with conveyance systems, to remediate
drainage issues in Ator Heights and to provide additional storage capacity for future development.
The detention facility (see Attachment A) will be located in the Northeast 1/4 of the Northeast 1/4 of
Section 19 (T21N, R14E ), west of North Garnett Road and south of East 96th Street North. It is
directly south of Caudle Estates and the Caudle Commercial Center, east of Fairways III Extended
and north of Ator Heights fourth addition.
The land for the detention facility was previously purchased from Owasso 20, LLC for $1,437,480.
Construction of the detention pond is currently estimated at $2,000,000.
In August 2007, City Council approved an Engineering Services Agreement with Meshek and
Associates, LLC for the preparation of construction documents for the Regional Detention Facility
and other upstream improvements for a sum not to exceed $150,000.00 (see Attachment B).
The scope of services for the August, 2007 Agreement included preparation of preliminary and final
design and the preparation of construction plans and specifications for the stormwater detention
facility west of Garnett Road and upstream appurtenant drainage improvements between North
Garnett Road and East 96' Street North on Ranch Creek Tributary A. Such conveyance appurtenance
will transport runoff from existing detention facilities along East 96th Street North, enabling the
expansion of retail development along the East 96th Street corridor. Additionally, the scope also
includes necessary services to ensure compliance with the Corps of Engineers (404 permits),
Oklahoma Water Resources Board (dam permit) and FEMA (LOMR), as well as utility relocation
coordination.
Amendment No. 1 to the original agreement is presented as Attachment C. Upon approval of this
amendment the fee for Meshek and Associates, LLC will be increased by $49,000. Design phase
extra services total $27,330 and construction phase services total $21,670. The revised total
compensation for the contract as amended will be $199,000.
Garnett Regional Detention Facility —
Amendment No. 1 to Agreement for
Engineering Services
Page 2
No new fees have been added for work that was originally included in the scope of services. Only
new or previously unanticipated services are included. These extra services include professional
services from Meshek and Associates both for extra work in the design phase and for work they will
be required to undertake in the construction phase to support the completion of the project. A
description of the extra services follows.
1. Ator Park Mitigation Work During the course of the project assignment, it was determined that
the project would need to obtain an additional permit (a 401 certification) from the Oklahoma
Department of Environmental Quality for mitigation of wetlands disturbed by the regional pond
construction. The permit was obtained upon condition that additional offsite mitigation be
undertaken within the same watershed. Ator Park was selected as the area where the mitigation
would be performed. The additional requirements of ODEQ (see Attachment D) include the
establishment of a 30 to 60 foot wide preservation and restoration corridor totaling 26,960 square
foot (0.62 acre) as a permanent conservation easement along the stream channel within in the
park. The channel, Ranch Creek Tributary A, is the same channel that flows out of the regional
pond. Easement documents need to be created along with a plan for removal of the existing
Bermuda grass turf and replacement with native plant communities.
Services during construction include preparation of reports for ODEQ and the Army Corps of
Engineers for schedules, completion certification and monitoring reports.
2. Owasso 20 Grading Work The agreement entered into for the purchase of the land for the
regional pond from Owasso 20., LLC included provisions that the remaining Owasso 20 land
outside of the City's pond ownership area be filled with material excavated to construct the pond
(see Attachment E). The City has an obligation to provide up to 45,000 cubic yards of select fill
material to this owner. This is a mutually beneficial arrangement for the landowner and the City
of Owasso. The city gets a location directly adjacent to the site to dispose of about half of the
pond excavation volume. This location will save the city sizable costs from avoiding the need to
fill trucks and haul the material offsite to an approved location. The landowner benefits by
receiving improvements to their site that will allow for more rapid development.
Services include preparation of grading and drainage plans for the Owasso 20 parcel and to
provide drainage connections to the pond that will allow over 20 acres of watershed lying directly
east and south of the pond to drain into the pond.
3. As -Built Surveys and Watershed Model Updates The original Agreement did not include the
engineering services necessary during the construction phase to verify and report as-built
information to the city post - construction or to revise the City's watershed model to include the
pond in its final constructed configuration. All construction phase services that Meshek and
Associates need to provide are included in the Amended Agreement.
4. Other Services Additional engineering work covered by this agreement includes: a) Revisions to
the sanitary sewer system on and adjacent to the pond to optimize the sewer system and eliminate
the need to access portions of the system that will lie adjacent to or under the pond dam
embankment; b) Modifications to the pond embankment to maximize the storage capacity of the
pond; and c) More detailed grading quantity estimates for rock and other excavated materials from
the soil borings to reduce the risk and lower the cost to the city for project bids.
Garnett Regional Detention Facility —
Amendment No. 1 to Agreement for
Engineering Services
Page 3
FUNDING SOURCE:
Funding for the Engineering Services Agreement will be provided under the Stormwater Management
Fund.
RECOMMENDATIONS:
Staff recommends Council approval of Amendment No. 1 to the Agreement for Engineering Services
with Meshek and Associates for an additional fee not to exceed $49,000.00.
ATTACHMENTS:
A. Location Map
B. August, 2007 Engineering Contract Documents — Meshek & Associates
C. June, 2009 Amendment No. 1 to Engineering Contract - Meshek & Associates
D. Ator Park Conservation Easement
E. Pond Grading Plan and Owasso 20 Location Map
Owasso Public Works
Department
Engineering Div.
P.O. 180
Owasso, OK 74055
918.272.4959
www.cityofowasso.com
GARNETT REGIONAL
DETENTION FACILITY
LOCATION MAP
ATTACHMENT A
N
W E
S
data
ATTACHMENT B
Agreement
for
Engineering Services
96th Street North and Garnett Drainage Improvements
THIS AGREEMENT, made and entered into this day of 2007 between the
City of Owasso, Oklahoma, a Municipal Corporation, of Oklahoma, hereinafter referred to
as CITY, Meshek & Associates, PLC, hereinafter referred to as ENGINEER;
WITNESSETH:
WHEREAS, CITY intends to construct a regional stormwater detention facility and certain
upstream drainage improvements, hereinafter referred to as the PROJECT; and,
WHEREAS, CITY requires certain professional services in connection with the PROJECT,
hereinafter referred to as the SERVICES; and,
WHEREAS, ENGINEER, is prepared to provide such SERVICES;
WHEREAS, funding is available for the PROJECT through
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto
agree as follows:
1. SCOPE OF PROTECT. The scope of the PROJECT is described in Attachment A,
SCOPE OF PROTECT, which is attached hereto and incorporated by reference as part
of this AGREEMENT.
2. SERVICES TO BE PERFORMED BY ENGINEER. ENGINEER shall perform the
SERVICES described in Attachment B, SCOPE OF SERVICES, which is attached
hereto and incorporated by reference as part of this AGREEMENT.
3. CITY'S RESPONSIBILITIES. CITY shall be responsible for all matters described in
Attachment C, RESPONSIBILITIES OF THE CITY. which is attached hereto and
incorporated by reference as part of this AGREEMENT.
4. COMPENSATION. CITY shall pay ENGINEER in accordance with Attachment D,
COMPENSATION, and further described in Attachment E, FEE /MANHOUR
BREAKDOWN, which are attached hereto and incorporated by reference as part of
this AGREEMENT.
5. SCHEDULE. ENGINEER shall perform the SERVICES described in Attachment B,
SCOPE OF SERVICES, in accordance with the schedule set forth in Attachment F,
SCHEDULE, attached hereto and incorporated by reference as part of this
AGREEMENT.
6. STANDARD OF PERFORMANCE. ENGINEER shall perform the SERVICES
undertaken in a manner consistent with the prevailing accepted standard for similar
services with respect to projects of comparable function and complexity and with the
applicable laws and regulations published and in effect at the time of performance of
the SERVICES. The PROJECT shall be designed and engineered in a good and
workmanlike manner and in strict accordance with this AGREEMENT. All
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
engineering work shall be performed by or under the supervision of Professional
Engineers licensed in the State of Oklahoma, and properly qualified to perform such
engineering services, which qualification shall be subject to review by CITY. Other
than the obligation of the ENGINEER to perform in accordance with the foregoing
standards, no warranty, either express or implied, shall apply to the SERVICES to be
performed by the ENGINEER pursuant to this AGREEMENT or the suitability of
ENGINEER'S work product.
7. LIMITATION OF RESPONSIBILITY.
7.1. ENGINEER shall not be responsible for construction means, methods,
techniques, sequences, procedures, or safety precautions and programs in
connection with the PROJECT.
7.2. The presence of ENGINEER's personnel at a construction site is for the
purpose of providing to the CITY a greater degree of confidence that the
completed construction work will conform generally to the construction
documents and that the integrity of the design concept as reflected in the
construction documents has been implemented and preserved by the
construction contractor(s).
7.3. In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect total PROJECT cost
and /or execution. These conditions and cost/ execution effects are not the
responsibility of ENGINEER.
7.4. Record drawings will be prepared, in part, on the basis of information
compiled and furnished by others, and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT
was finally constructed. ENGINEER is not responsible for any errors or
omissions in the information from others that is incorporated into the record
drawings.
7.5. ENGINEER's deliverables, including record drawings, are limited to the
sealed and signed hard copies. Computer - generated drawing files furnished
by ENGINEER are for CITY or others' convenience. Any conclusions or
information derived or obtained from these files will be at user's sole risk.
8. OPINIONS OF COST AND SCHEDULE.
8.1. Since ENGINEER has no control over the cost of labor, materials, equipment,
or services furnished by others, or over contractors', subcontractors', or
vendors' methods of determining prices, or over competitive bidding or
market conditions, ENGINEER'S cost estimates shall be made on the basis of
qualifications and experience as a Professional Engineer.
8.2. Since ENGINEER has no control over the resources provided by others to
meet construction contract schedules, ENGINEER'S forecast schedules shall
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
be made on the basis of qualifications and experience as a Professional
Engineer.
9. LIABILITY AND INDEMNIFICATION.
9.1. ENGINEER shall defend and indemnify CITY from and against legal liability
for damages arising out of the performance of the SERVICES for CITY,
including but not limited to any claims, costs, attorney fees, or other expenses
of whatever nature where such liability is caused by the negligent act, error,
or omission of ENGINEER, or any person or organization for whom
ENGINEER is legally liable. Nothing in this paragraph shall make the
ENGINEER liable for any damages caused by the CITY or any other
contractor or consultant of the CITY.
9.2. ENGINEER shall not be liable to CITY for any special, indirect or
consequential damages, such as, but not limited to, loss of revenue, or loss of
anticipated profits.
10. CONTRACTOR INDEMNIFICATION AND CLAIMS.
10.1. CITY agrees to include in all construction contracts the provisions of Articles
7.1, and 7.2, and provisions providing contractor indemnification of CITY
and ENGINEER for contractor's negligence.
10.2. CITY shall require construction contractor(s) to name CITY and ENGINEER
as additional insureds on the contractor's general liability insurance policy.
11. COMPLIANCE WITH LAWS. In performance of the SERVICES, ENGINEER shall
comply with applicable regulatory requirements including federal, state, and local
laws, rules, regulations, orders, codes, criteria and standards. ENGINEER shall
procure the permits, certificates, and licenses necessary to allow ENGINEER to
perform the SERVICES. ENGINEER shall not be responsible for procuring permits,
certificates, and licenses required for any construction unless such responsibilities
are specifically assigned to ENGINEER in Attachment B, SCOPE OF SERVICES.
12. INSURANCE.
12.1. During the performance of the SERVICES under this AGREEMENT,
ENGINEER shall maintain the following insurance:
12.1.1. General Liability Insurance with bodily injury limits of not less than
$1,000,000 for each occurrence and not less than $1,000,000 in the aggregate,
and with property damage limits of not less than $100,000 for each
occurrence and not less than $100,000 in the aggregate.
12.1.2. Automobile Liability Insurance with bodily injury limits of not less
than $1,000,000 for each person and not less than $1,000,000 for each accident
and with property damage limits of not less than $100,000 for each accident.
12.1.3. Worker's Compensation Insurance in accordance with statutory
requirements and Employers' Liability Insurance with limits of not less than
$100,000 for each occurrence.
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
12.1.4. Errors and Omissions Insurance to remain in effect during the
PROJECT and the term of any legal liability. Errors and Omissions coverage
to be for a minimum of $1,000,000, deductibles subject to approval.
12.2. ENGINEER shall furnish CITY certificates of insurance which shall include a
provision that such insurance shall not be canceled without at least 30 days
written notice to the CITY.
13. OWNERSHIP AND REUSE OF DOCUMENTS.
13.1. All documents, including original drawings, estimates, specifications, field
notes and data shall become and remain the property of the CITY.
13.2. CITY'S reuse of such documents without written verification or adaptation
by ENGINEER for the specific purpose intended shall be at CITY'S risk.
14. TERMINATION OF AGREEMENT.
14.1. The obligation to continue SERVICES under this AGREEMENT may be
terminated by either party upon fifteen days written notice in the event of
substantial failure by the other party to perform in accordance with the terms
hereof through no fault of the terminating party.
14.2. CITY shall have the right to terminate this AGREEMENT, or suspend
performance thereof, for CITY'S convenience upon written notice to
ENGINEER; and ENGINEER shall terminate or suspend performance of
SERVICES on a schedule acceptable to CITY. In the event of termination or
suspension for CITY'S convenience, CITY shall pay ENGINEER for all
SERVICES performed to the date of termination in accordance with
provisions of Attachment D, COMPENSATION. Upon restart of a suspended
project, ENGINEER's contract price and schedule shall be equitably adjusted.
15. NOTICE.
Any notice, demand, or request required by or made pursuant to this AGREEMENT
shall be deemed properly made if personally delivered in writing or deposited in the
United States mail, postage prepaid, to the address specified below.
To ENGINEER: Meshek & Associates, PLC
P.O. Box 636
20 West 2nd Street, Suite 200
Sand Springs, OK 74063
Attention: Janet K. Meshek, PE, CFM
To CITY: CITY OF OWASSO, OKLAHOMA
P.O. Box 180
Owasso, Oklahoma 74055
Attention: Ana Stagg, PE
15.1. Nothing contained in this Article shall be construed to restrict the
transmission of routine communications between representatives of
ENGINEER and CITY.
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
16. UNCONTROLLABLE FORCES. Neither CITY nor ENGINEER shall be considered to
be in default of this AGREEMENT if delays in or failure of performance shall be due
to forces which are beyond the control of the parties; including, but not limited to:
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance,
sabotage; inability to procure permits, licenses, or authorizations from any state,
local, or federal agency or person for any of the supplies, materials, accesses, or
services required to be provided by either CITY or ENGINEER under this
AGREEMENT; strikes, work slowdowns or other labor disturbances, and judicial
restraint.
17. SEVERABILITY. If any portion of this AGREEMENT shall be construed by a court
of competent jurisdiction as unenforceable, such portion shall be severed herefrom,
and the balance of this AGREEMENT shall remain in full force and effect.
18. INTEGRATION AND MODIFICATION. This AGREEMENT includes Attachments
A, B, C, D, E, and F, and represents the entire and integrated AGREEMENT between
the parties; and supersedes all prior negotiations, representations, or agreements
pertaining to the SCOPE OF SERVICES herein, either written or oral. CITY may
make or approve changes within the general Scope of Services in this
AGREEMENT. If such changes affect ENGINEEXs cost of or time required for
performance of the services, an equitable adjustment will be made through an
amendment to this AGREEMENT. This AGREEMENT may be amended only by
written instrument signed by each of the Parties.
19. DISPUTE RESOLUTION PROCEDURE. In the event of a dispute between the
ENGINEER and the CITY over the interpretation or application of the terms of this
AGREEMENT, the matter shall be referred to the City's Director of Public Works for
resolution. If the Director of Public Works is unable to resolve the dispute, the matter
may, in the Director's discretion, be referred to the City Manager for resolution.
Regardless of these procedures, neither party shall be precluded from exercising any
rights, privileges or opportunities permitted by law to resolve any dispute.
20. ASSIGNMENT. ENGINEER shall not assign its obligations undertaken pursuant to
this AGREEMENT, provided that nothing contained in this paragraph shall prevent
ENGINEER from employing such independent consultants, associates, and
subcontractors as ENGINEER may deem appropriate to assist ENGINEER in the
performance of the SERVICES hereunder.
21. APPROVAL. It is understood and agreed that all work performed under this
AGREEMENT shall be subject to inspection and approval by the Public Works
Department of the City of Owasso, and any plans or specifications not meeting the
terms set forth in this AGREEMENT will be replaced or corrected at the sole expense
of the ENGINEER. The ENGINEER will meet with the City staff initially and
monthly thereafter and will be available for public meetings and /or City of Owasso
presentations.
22. KEY PERSONNEL. In performance of the SERVICES hereunder, ENGINEER has
designated Janet K. Meshek as Project Manager for the PROJECT. ENGINEER
agrees that no change will be made in the assignment of this position without prior
approval of CITY.
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies
on the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
O F O
1 nSnAn
N O
APPROVE D:
APPROVED AS TO FORM:
City Attorney
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
Meshek & Associates, PLC
CITY OF OWASSO, OKLAHOMA
4z-- Q��&
Mayor
Date
Agreement
for
Engineering Services
96th Street North and Garnett Drainage Improvements
Scope of Project
Attachment A
SCOPE OF PROTECT. The PROJECT shall consist of the preparation of preliminary and
final design phases and the preparation of construction plans and specifications for the
stormwater detention facility west of Garnett Road and upstream appurtenant drainage
improvements between Garnett Road and 96th Street North on Ranch Creek Tributary A.
The improvements include compliance with regulatory agencies including the Corps of
Engineers (404 permits), Oklahoma Water Resources Board (dam permit) and FEMA
(LOMR), as well as utility relocation coordination.
It is expected that there shall be three separate sets of construction documents which must
be prepared into in order to bring this PROJECT into being.
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
Agreement for Engineering Services for the
City of Owasso, Oklahoma
96th Street North and Garnett Drainage Improvements
Responsibilities of the City
Attachment C
RESPONSIBILITIES OF THE CITY. The CITY agrees:
C_1 Reports, Records, etc. To furnish, as required by the work, and not at expense to the
ENGINEER:
C.1.1 Records, reports, studies, plans, drawings, and other data available in the
files of the CITY that may be useful in the work involved under this
AGREEMENT.
C.1.2 Standard construction drawings and standard specifications.
C.1.3 ENGINEER will reasonably rely upon the accuracy, timeliness, and
completeness of the information provided by CITY.
C.2 Access. To provide access to public and private property when required in
performance of ENGINEER's services.
C.3 Staff Assistance. Designate in writing a person to act as its representative in respect
to the work to be performed under this AGREEMENT, and such person shall have
complete authority to transmit instructions, receive information, interpret and define
CITY'S policies and decisions with respect to materials, equipment, elements and
systems pertinent to the services covered by this AGREEMENT.
C.3.1 Furnish staff assistance in locating, both horizontally and vertically, existing
CITY owned utilities and in expediting their relocation as described in
Attachment B. Further, CITY will furnish assistance as required in obtaining
locations of other utilities, including "potholing ".
C.3.2 Furnish legal assistance as required in the preparation of bidding,
construction and other supporting documents.
CA Review. Examine all studies, reports, sketches, estimates, specifications, drawings,
proposals and other documents presented by ENGINEER and render in writing
decisions pertaining thereto within a reasonable time so as not to delay the services
of ENGINEER.
C.5 Construction Administration Phase. Review and take appropriate action on
contractor shop drawings and material submittals, and review of contractor pay
estimates.
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
Agreement for Engineering Services for the
City of Owasso, Oklahoma
96th Street North and Garnett Drainage Improvements
Compensation
Attachment D
COMPENSATION. The CITY agrees to pay, as compensation for services set forth
in Attachment B, the following fees, payable monthly as each Phase of the work
progresses; and within 30 calendar days of receipt of invoice. ENGINEER shall
submit monthly invoices based upon actual hours or work, invoiced according the
Rate Schedule provided in ATTACHMENT E, completed at the time of billing.
Invoices shall be accompanied by such documentation as the CITY may require in
substantiation of the amount billed.
D.1 Total Compensation.
D.1.1 For the work under this project, Attachment B, the total maximum
billing including direct costs and subconsultant services shall be
$150,000 which amount shall not be exceeded without further written
authorization by the CITY.
D.2 Subconsultants and Other Professional Associates. Services of
subcontractors and other professional consultants shall be
compensated for at actual cost.
D.3 Other Direct Costs.
D.3.1 Travel and subsistence shall be compensated for at actual cost. Local
travel by personal or firm automobile shall be compensated for at $.485
per mile.
D.3.2 Printing expenses shall be compensated for as shown in
ATTACHMENT E.3.
D.3.3 Any other direct costs shall be compensated for at actual cost.
D.4 Additional Services. Unless otherwise provided for in any accepted
and authorized proposal for additional services, such services shall be
compensated for on the same basis as provided for in D.2 and D3.
D.5 Terminated Services. If this AGREEMENT is terminated,
ENGINEER shall be paid for services performed to the effective date of
termination as follows:
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
D.5.1 For hourly services as presented in D.2.
D.6 Conditions of Payment.
D.6.1 Progress payments shall be made in proportion to services rendered
and expenses incurred as indicated within this AGREEMENT and
shall be due and owing within thirty days of ENGINEER'S submittal
of his progress payment invoices.
D.6.2 If CITY fails to make payments due ENGINEER within sixty days of
the submittal of any progress payment invoice, ENGINEER may, after
giving fifteen days written notice to CITY, suspend services under this
AGREEMENT.
D.6.3 If the PROJECT is delayed, or if ENGINEER'S services for the
PROJECT are delayed or suspended for more than ninety days for
reasons beyond ENGINEER'S control, ENGINEER may, after giving
fifteen days written notice to CITY, request renegotiation of
compensation.
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
Agreement for Engineering Services for the
City of Owasso, Oklahoma
96th Street North and Garnett Drainage Improvements
Billing Rate Sheet
Attachment E
Hourly Rates For: Meshek & Associates, Inc. Amount ($ /hour):
E.1 Allowance for Office Work:
Labor billing will be computed as the actual hourly salary rate times a multiplier of
2.541. The multiplier consists of:
Salary 1.000
Overhead 1.420
Subtotal 2.420
5 %Profit 0.121
Total Multiplier 2.542
E.2 Travel Expense:
Total mileage traveled for field and office visits x $0.445 /mile
E.3 Reproduction costs:
E.3.1 In -house reproduction
Copies $ 0.20/ each
Prints $ 2.00/ each
11 x 17 Color Prints $ 3.50 /each
Black and White Plots $18.00/ each
Color Plots $28.00 /each
E.3.2 Outside reproduction
At Cost
E.4 Miscellaneous expenses and fees:
At Cost
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
Agreement for Engineering Services for the
City of Owasso, Oklahoma
96th Street North and Garnett Drainage Improvements
Schedule
Attachment F
F. SCHEDULE. The schedule for the preliminary design and final design phases of
the 96th Street North and Garnett Drainage Improvements project are provided as
follows:
F.1. Following completion of the preliminary grading (Item B.1.1), surveying for the
work decribed in B.1.2 will be completed within 2 weeks.
F.2 Preliminary design and preliminary probable construction cost estimate for the work
described in B.1.2 will be completed by October 1, 2007.
F.3 Following completion of the preliminary grading (Item B.1.1), geotechnical work for
the work decribed in B.1.2 will be completed within 2 weeks.
F.4 Following review by the City of Owasso, final Design and final probable
construction cost estimate for the work described in B.1.2 will be completed by
December 1, 2007 for bidding.
F.5 Geotechnical work for the work decribed in B.1.3 will be completed within 4 weeks
from the Notice to Proceed.
F.6 Surveying for the work decribed in B.1.3 will be completed within 2 weeks from the
Notice to Proceed.
F.7 Preliminary design and preliminary probable construction cost estimate for the work
described in B.1.3 will be completed by November 1, 2007.
F.8 Following review by the City of Owasso, final Design and final probable
construction cost estimate for the work described in B.1.2 will be completed by
January 2, 2008 for bidding.
F.9 This schedule is based on a Notice to Proceed on August 22, 2007
AGREEMENT FOR ENGINEERING SERVICES- 96THGARNETT
T
ATTACHMENT C
6 A 5 9 O C
1,'.I ;iA. ti hAl'F'K 12 E.9f.!i..l R4': E: ir. Flfi;Nk ki RiiJfi
v ENIORAPHIC IWORMATION SY£1'rrt,45
June 4, 2009
Mr. Roger Stevens
Director of Public Works
City of Owasso
301 W. 2nd Ave.
Owasso, OK 74055
Re: Amendment No. 1 to the Agreement for Engineering Services - 96 Street North
and Garnett Drainage Improvements
Dear Mr. Stevens:
A contract for the design and development of construction plans for the 96' & Garnett
Drainage Improvements was signed on August 15, 2007, by Meshek & Associates, PLC,
and the City of Owasso, Oklahoma. The first phase of the contract was to develop
construction drawings for the 60 -inch RCP along the south side of 96`h Street North.
These documents were delivered to the City and the project was successfully
constructed. The second phase of the project consisted of a design to modify the
concrete boxes under Garnett Road. These plans were developed but not constructed
because it would require removal and replacement of two lanes of Garnett Road. The
final design item is the Regional Detention Facility. In April 2009, a set of drawings have
been submitted and reviewed by the City of Owasso. The detention facility is still under
design including several items outside of the original scope.
We have worked with Mr. Steve Albert to identify all remaining work items required to
complete the design of the Regional Detention Facility. These items, descriptions and
costs are listed in Attachment A (attached). The total cost of the additional work is
$49,000. There are some items covered by our current contract which were not
included on the list; an OWRB Application to Construct, an OW FIB Notice of Completion,
filing a Letter of Map Revision (LOMR) with FEMA at the conclusion of the project,
preparation of bidding documents and final construction drawings.
We will begin upon receipt of a Notice to Proceed. We anticipate completion of the
construction drawings, specifications and bid packages within forty -five days.
www.meshekengr.com
phone: 918 - 392 -5620 • fax: 918- 392 -5621 • 1437 South Boulder Avenue, Suite 1080, Tulsa, OK 74119
Mr. Roger Stevens
Page 2 of 2
Direct expenses will be invoiced at cost + 10%. Mileage is calculated using $0.55 per
mile or the current government rate. If additional services outside this scope of work
become necessary and are approved, our hourly rates are as follows:
Principal Engineer
$130.00
per hour
Project Manager
$115.00
per hour
Staff Engineer
$ 80.00
per hour
GIS Specialist
$ 80.00
per hour
Survey Crew
$175.00
per hour
Clerical:
$ 50.00
per hour
Please call if you have any questions. If you approve our proposal, please sign both
copies of this agreement letter and return one copy to us as our Notice to Proceed.
IN WITNESS WHEREOF, the parties have executed this AGREEMENT in multiple copies on
the respective dates herein below reflected to be effective on the date executed by the
Mayor of the City of Owasso.
APPROVED:
City Clerk
APPROVED AS TO FORM:
City Attorney
Meshek & Associates, PLC
W. Bran on laborn, PE, CFM
Date y y�
CITY OF OWASSO, OKLAHOMA
Mayor
Date
vmm.meshekengr.com
phone: 918- 392 -5620 • fax: 918- 392 -5621 • 1437 South Boulder Avenue, Suite 1080, Tulsa, OK 74119
Meshek & Associates, PLC - Attachment A
PROJECT: Additional Work Items for Owasso Regional Detention Pond
CLIENT: City of Owasso
4-Jun-09
BY: WBC
TASK
SUB -TASK
Description
CONSTRUCTIO DESIGN
N COSTS COSTS
TASK COSTS
1
Administation /Meetings
$ 2,000
$ 2,000
2
Offsite Mitigation & 404 Documentation
$ 19,430
a) Surveying
Additional survey and staking for offsite mitigation as approved by
ODEQ's 401 Water Quality Certification
$ 3,SOO
b) Easements
Prepare documents for offsite mitigation area.
$ 1,980
d) Planting Schedule
Planting Schedule for additional offsite mitigation.
$ 1,350
e) Design /Drawings
Design channel rehabilitation area and prepare construction
drawings.
$ 1,830
f) Construction Schedule
As required by ALOE and ODEQ
$ 390
g) Site Protection Instrument
Prepare easement.
$ 1,460
h) Completion Certification
As required by recently issued ACOE and ODEQfor post design
sery ices.
$ 3,020
i Monitoring Report 1 r Post Construction
8 P I V )
As required by recently issued ACOE and ODEQfor post design
services.
$ 5,900
3
Offsite Grading & Drainage
$ 4,670
a) Develop Grading Plan
Incorporate information provided by HRA to provide 45,000 CY of
select fill on property adjacent to site.
$ 1,280
b) Drainage Design
Design inlets and pipe system to accommodate future development
of Owasso 20 parcels (7 acres on site and 7 acres off site) and safely
convey to the detention pond.
$ 920
c) Prepare Construction Drawings
$ 2,470
5
Sanitary Sewer Changes
$ 3,420
a) Remove Alternate Option
At the City's request.
$ 1,120
b) Update Design
Change alignment based on requested change to the sewer and
embankment from the City.
$ 1,020
c) Update Construction Drawings
$ 1,280
6
Embankment Modifications
I
$ 4,550
a) Raise Embankment
Update stage-storage curves,
$ 470
b) Optimize Outlet Design
Use iterative soluntions to design outlet structure.
$ 1,560
c) Update Report & Construction Drawings
$ 2,520
7
Revised Excavation Quantities
$ 2,320
a) Calculate Quantities
Use additional boring information to better define the amount of
select fill available to Owasso 20 and obtain more accurate bids
including volume of rock excavation.
$ 1,520
b) Update Plans
$ 800
8
As -Built Survey & Record Drawings
$ 12,360
a) Perform As -Built Survey
Originally planned as part of construction management and not
included in design contract.
$ 3,500
b) Submit Record Drawings
$ 1,680
C) Prepare As -Built Report
Update hydrology and hydraulic models and update drainage
report.
$ 4'100
d Engineerinp. Support During Construction Including regular site visits.
$ 3,080
27,080
$ 48,750
Direct Costs
Mileage, Printing (etc.)
$ 250
$ 250
TOTAL
$ 27,330
$ 49,000
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ATTACHMENT D
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ATOR PARK CONSERVATION EASEMENT CITY OF OWASSO
2/23/09
Legend 111 N. Main Street
0 P.O. Box 180
Owasso, OK 74055
THIS North
SYE PKE,SENT IS FOR AN ACCURATE AND TRCT,JRL -'I} GALE. USE OF THIS MAP I WIII -HOUT 918.376.1500
WARRANT -Y OR REPRESENTATION BV CITY OF OWASSO OF ITS ACCURACY.
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DETENTION POND
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CITY OF OWASSO, OKLAHOMA
DEPARTMENT OF PUBLIC WORKS
PUWS AND EVI -TES PREPARED BY
Meshek & Associates, P.L.C.
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: RECOMMENDATION OF AWARD FOR
FY 2008 -2009 CIP STREET REPAIR PROJECT
DATE: June 11, 2009
BACKGROUND:
Included in FY 2008 -2009 Budget, the Capital Improvements Fund allows for the expenditure of
funds for the repair and/or resurfacing of residential and non - residential roadways throughout the
City.
Seeking to further maximize return, in October 2008, the City of Owasso formally requested
assistance from Tulsa County for the completion of several roadway projects. Specifically, the
request included the use of County labor and equipment for the paving and/or resurfacing of
approximately 1.5 lane miles (or 2,270 tons of asphalt) of roadway surface (see Attachment A
for approved locations). The use of such equipment and labor is anticipated to reduce overlay
costs significantly.
In October of 2008, Tulsa County submitted an Agreement to provide an asphalt overlay for
street projects at various locations identified by the selection process. The provisions of this
Agreement include:
■ The City of Owasso shall provide all required materials;
■ Tulsa County shall provide all necessary labor and equipment to complete the
projects; and
■ Duration of the Agreement shall be for a period equal to the time necessary to
complete the projects.
Council approved this Interlocal Agreement during its regular session of October 21, 2008 (see
Attachment B).
ANALYSIS OF BIDS:
• Notice to Bidders was published in the Owasso Reporter on May 5, 2009 and May 12, 2009.
• mandatory pre -bid meeting was held on May 26, 2009 with nine (9) contractors present. Bids
were publicly opened on June 5, 2009 at the Owasso City Hall with the following 5 bids
received:
Lamproe Construction (Sapulpa, OK) $349,416.00
Pavement Conservation Specialists, Inc. (Tulsa OK $259,125.00
Keystone Services (Bixby, OK) $440,730.00
APAC - Oklahoma (Tulsa, OK) $561,275.00
Magnum Construction (Broken Arrow, OK) $324,000.00
A complete tabulation of unit prices is included (see attachment Q.
The Engineer's estimate of probable project cost was $346,000.00. City Staff has examined the
submitted bid packages for any improper or unbalanced bids and none were discovered.
Pavement Conservation Specialists, Inc., the low bidder, has successfully completed street
rehabilitation projects for the cities of Tulsa and Sapulpa and has positive recommendations from
municipal members. The aforementioned company has been in business since 1983 and is
considered to be a reputable company by other members in their field.
FUNDING:
Funding for this project is included in the FY 2008 -2009 Capital Improvements Fund budget.
RECOMMENDATION:
Staff recommends Council award the FY 2008 -2009 CIP Street Repair Project to Pavement
Conservation Specialists, Inc. of Tulsa, Oklahoma for the bid amount of $259,125.00
ATTACHMENTS:
A. Location Map
B. Inter -local Agreement
C. Bid Comparison Sheet
kP.. m
AGREEMENT ,
2k Iq 0 € "''
THIS AGREEMENT, made the y day of 6 61'o ee e, X008, by and between the
Board of County Commissioners of Tulsa County, Oklahoma, hereinafter called
"County" and the City of Owasso, Tulsa County, Oklahoma, hereinafter called "City ".
WITNESSETH:
WHEREAS, by virtue of 69 O.S., 1981, Section 1903, the Board of County
Commissioners is authorized to enter into agreements with municipalities to construct,
improve, and repair any of the streets of such municipalities, and;
WHEREAS, the County is desirous of participating in projects and the provision of
services mutually advantageous to the County and other units of government;
THEREFORE, in consideration of the covenants and conditions hereinafter contained,
the parties hereto agree as follows:
1. The duration of this Agreement shall be from the date of execution of this
Agreement until the project is complete.
2. The purpose of this Agreement shall be to provide street resurfacing on various
Streets within the city limits of Owasso per the Owasso street repair reap dated
September 2008.
3. The City shall provide traffic. control and material costs.
4. The County shall provide necessary equipment and manpower to complete the
project.
5. This Agreement shall be effective from and after the date of execution hereof and
is intended only for the purpose described in section 2 above.
6. 'Ch.e rights, deities and obligations under or arising from this Agreement shall not
be assigned by either party hereto without the express written consent of the other
party.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal this
.? /_ day of 47 &e-, , , 2008
ATTEST: G��Y 0 F C3
oFxaoraL
SEAL
Sherry Bihiop, Ciar�o0-
APPROVED AS TO FORM:
the Lombardi, City Attorney
```j4��y�1tIIIIrIrr4�r�rr
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COUNTY CLERK
CITY OF OWASSO
Stephen tataudella, Mayor
BOARD OF COUNTY COMMISSIONERS
TULSA COUNTY, OKLAHOMA