The URL can be used to link to this page

Home My WebLink About2009.06.16_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: June 16, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, June 12, 2009. 0-i Ju M. Stevens, ep ty City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the June 2, 2009 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report. Attachment # 3 -C O: \MANAGERIAL\Agendas \OP WA\2009 \0616. doc Owasso Public WORKS Authority June 16, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2009 -04, a resolution adopting the FY 2009 -2010 annual operating budget. Ms. Bishop Attachment # 5 Staff recommends Trustee approval of Resolution No. 2009 -04. 6. Report from OPWA Manager. 7. Report from OPWA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. O: \MANAGERIAL\Agendas \OP W A\2009 \0616. doc OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 2, 2009 The Owasso Public Works Authority met in regular session on Tuesday, June 2, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 29, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:16 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman Doug Bonebrake, Vice Chair Wayne Guevara, Trustee Jon Sinex, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the May 19, 2009 Regular Meeting. B. Approval of Claims. Mr. Guevara moved, seconded by Mr. Sinex, to approve the OPWA Consent Agenda with claims totaling $977,208.33. The payroll payment report for pay period ending 5/23/09 was included for review. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0. Owasso Public Works Authority June 2, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPWA MANAGER No report ITEM 6. REPORT FROM OPWA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0 and the meeting was adjourned at 7:17 p.m. Pat Fry, Minute Clerk 2 Stephen Cataudella, Chairman Claims List 06/16/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPWA ADMINISTRATION OFFICE DEPOT INC OFFICE SUPPLIES 108.59 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 114.25 UNIFIRST HOLDINGS LP UNIFORM RENTAL 35.95 CITY OF OWASSO LIABILITY SELF - INSURANCE 50,000.00 JPMORGAN CHASE BANK MEETING EXPENSE 84.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 32.25 CITY OF OWASSO ADMINISTRATIVE OVERHEAD 12,500.00 JPMORGAN CHASE BANK WALMART- SUPPLIES 54.73 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 11.20 JPMORGAN CHASE BANK MEETING EXPENSE 41.39 JPMORGAN CHASE BANK SW AIR - AIRFARE /ALBERT 222.20 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 9.80 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 1120 JPMORGAN CHASE BANK DRY CLEANING ST- UNIFORMS 8.40 DOERNER, SAUNDERS, DANIEL & ANDERSO RWD #3 VS CITY OF OWASSO 75.62 DOERNER, SAUNDERS, DANIEL & ANDERSO ACQUISITION PROJECT - APR 1,847.94 JPMORGAN CHASE BANK MEETING EXPENSE 52.70 TOTAL OPWA ADMINISTRATION 65,210.22 UTILITY BILLING A -Z RUBBER STAMP & ENGRAVING WAREHO REPLACEMENT PAD FOR STAMP 4.50 TODD C. KIMBALL METER READER 162.90 KATHLEEN A BALSIGER METER READER 258.30 TYRONE EUGENE DINKINS METER READER 577.05 DAVID R. OLINGHOUSE METER READER 442.35 MARK MEYER METER READER 321.75 BERNIE SHAINE BURNS METER READER 242.10 AMERICAN MUNICIPAL SERVICES LTD COLLECTION SERVICES 214.96 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,172.63 JPMORGAN CHASE BANK DELL - CREDIT FOR FILTERS - 175.98 OFFICE DEPOT INC OFFICE SUPPLIES 86.17 OFFICE DEPOT INC OFFICE FURNITURE & SUPPLI 28.41 TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 2,180.52 TOTAL UTILITY BILLING 5,515.66 WATER GEORGE & GEORGE SAFETY & GLOVE UNIFORMS 2922 CITY GARAGE CITY GARAGE LABOR /OH CHGS 833.33 JPMORGAN CHASE BANK LOWES -PUSH BROOM 32.52 JPMORGAN CHASE BANK HOME DEPOT -PHOTO CELL 13.24 FLEETCOR TECHNOLOGIES FUELMAN - MAY 09 886.83 JPMORGAN CHASE BANK LOWES -SALES TAX REFUND -2.55 SHERWOOD CONSTRUCTION CO, INC CONCRETE 579.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 63.92 JPMORGAN CHASE BANK GRAINGER -LAMPS 169 TOWER 60.98 JPMORGAN CHASE BANK WATER PROD - REPAIR PARTS 439.72 JPMORGAN CHASE BANK WATER PROD -PARTS LEAK REP 219.85 Page 1 Claims List 06/16/09 Budget Unit Title Vendor Name Payable Description Payment Amouni WATER... JPMORGAN CHASE BANK BROWN FARMS -SOD 64.00 JPMORGAN CHASE BANK BROWN FARMS -SOD 50.00 JPMORGAN CHASE BANK LOWES- REPAIR PARTS 4.38 JPMORGAN CHASE BANK WATER PROD- TRAFFIC FLANGE 15.13 JPMORGAN CHASE BANK LOWES- CONCRETE SAW 259.94 JPMORGAN CHASE BANK ATWOODS -GRASS SEED 1999 JPMORGAN CHASE BANK GRAINGER -PHOTO CELLS 21.72 JPMORGAN CHASE BANK WATER PROD -2" MTR GREENS 5,003.55 JPMORGAN CHASE BANK WATER PROD - NUTS /BOLTS 6.50 JPMORGAN CHASE BANK WATER PROD - METERS /CANS 3,163.73 JPMORGAN CHASE BANK WATER PROD -METER PARTS 3,429.34 JPMORGAN CHASE BANK BROWN FARMS -SOD 80.00 JPMORGAN CHASE BANK WATER PROD -METER CANS 1,080.50 UNIFIRST HOLDINGS LP UNIFORM RENTAL 386.88 UNIFIRST HOLDINGS LP UNIFORM RENTAL 65.40 TOTAL WATER 16,807.12 WASTEWATER TREATMENT UNIFIRST HOLDINGS LP UNIFORM RENTAL 59.83 JPMORGAN CHASE BANK KUM & GO -ICE FOR MONITOR 14.97 JPMORGAN CHASE BANK DANFOSS -COILS 7372 JPMORGAN CHASE BANK KUM & GO -ICE FOR BIO MONT 14.97 JPMORGAN CHASE BANK KUM & GO -ICE FOR BIO MONT 14.97 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,277.18 JPMORGAN CHASE BANK DANFOSS -COILS 128.05 JPMORGAN CHASE BANK BAUMAN -INK CARTRIDGES 116.00 JPMORGAN CHASE BANK INSTRUMENT SUPPLY -SEAL KT 305.24 JPMORGAN CHASE BANK TRAVEL EXPENSE 15.87 JPMORGAN CHASE BANK INSTRUMENT & SUPPLY -KIT 584.66 JPMORGAN CHASE BANK TRAVEL EXPENSE /CARTER 22.17 JPMORGAN CHASE BANK TRAINING EXPENSE /CARTER 26.76 FRONTIER INTERNATIONAL TRUCKS, INC DUAL TANDEM AXLE 6X4 DUMP 107,403.00 WAL -MART CORP SAMS CLUB 77150903608 OPERATING SUPPLIES 66.52 FLEETCOR TECHNOLOGIES FUELMAN - MAY 09 407.81 JPMORGAN CHASE BANK FIZZ -O- WATER -LAB WATER 20.64 JPMORGAN CHASE BANK GRAINGER -FUSES FOR VFD 132.10 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,919.13 CITY GARAGE CITY GARAGE LABOR /OH CHGS 250.00 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS 2922 CITY GARAGE VEH PARTS FOR RESALE 1,380.52 TOTAL WASTEWATER TREATMENT 116,263.33 WWTP EXPANSION GREELEY & HANSEN, LLC LBX 619776 ENGINEERING SERVICES - WW 1,615.00 TOTAL WWTP EXPANSION 1,615.00 Page 2 Claims List 06/16/09 Budget Unit Title Vendor Name Payable Description Payment Amouni WASTEWATER COLLECTION: GEORGE & GEORGE SAFETY & GLOVE UNIFORMS 29.22 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.74 JPMORGAN CHASE BANK WATER PROD - LIDS /RINGS 350.00 JPMORGAN CHASE BANK WATER PROD -RING RISERS 357.40 CITY GARAGE VEH PARTS FOR RESALE 596.86 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 137.41 VERDIGRIS VALLEY ELECTRIC COOP GARRETT CREEK ELECTRIC 263.82 VERDIGRIS VALLEY ELECTRIC COOP WATER CONTROL ELECTRIC 15.30 VERDIGRIS VALLEY ELECTRIC COOP COFFEE CREEK ELECTRIC 33332 VERDIGRIS VALLEY ELECTRIC COOP DOUBLE OAKS ELECTRIC 8.51 CITY GARAGE CITY GARAGE LABOR /OH CHGS 625.00 JPMORGAN CHASE BANK ATWOODS- BATTERY CHARGES 59.98 FLEETCOR TECHNOLOGIES FUELMAN - MAY 09 985.86 JPMORGAN CHASE BANK WATER PROD - FERNCOS 13.28 JPMORGAN CHASE BANK ARMOR - SAFETY GLOVES 7.00 JPMORGAN CHASE BANK ESTES -WEED KILLER 185.96 JPMORGAN CHASE BANK OREILLY- TRAILER PLUG 7.44 JPMORGAN CHASE BANK LOWES- CONCRETE 3.30 UNIFIRST HOLDINGS LP UNIFORM RENTAL 37.74 JASON JEROME QUINTON PARTS & SERVICE 425.00 TOTAL WASTEWATER COLLECTIONS 4,480.14 REFUSE COLLECTIONS JPMORGAN CHASE BANK WALMART -WATER JUGS 39.76 JPMORGAN CHASE BANK TARGET -WATER JUGS 89.56 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 150.00 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 150.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 74.21 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 7,054.04 JPMORGAN CHASE BANK HGV -HOTEL DEPOSIT /DOYLE 97.01 TREASURER PETTY CASH PER DIEM /DOYLE 96.00 JPMORGAN CHASE BANK PRISM - REGISTRATION FEE 915.00 JPMORGAN CHASE BANK FLEETPRIDE -BRASS FITTING 3.82 FLEETCOR TECHNOLOGIES FUELMAN - MAY 09 3,738.39 JPMORGAN CHASE BANK AMERICAN - AIRFARE 259.90 JPMORGAN CHASE BANK WASTE MGMT- LANDFILL DAY 3,810.00 CITY GARAGE CITY GARAGE LABOR /OH CHGS 3,333.33 JPMORGAN CHASE BANK WASTE MGMT - TIPPING FEES 7,120.54 JPMORGAN CHASE BANK AMERIFLEX HOSE -PARTS 105.55 CITY GARAGE VEH PARTS FOR RESALE 817.07 JPMORGAN CHASE BANK BUMPER TO BUMPER -TOOL 12.86 JPMORGAN CHASE BANK AMER PUBLIC WRKS- MATERIAL 162.95 REDICLINIC TB /HEP SCREENS 99.00 GEORGE & GEORGE SAFETY & GLOVE UNIFORMS 29.22 ALSUMA TRUCK & EQUIP REPAIR FULL SERVICE REPAIRS 465.18 ZEE MEDICAL, INC SUPPLIES 217.75 Page 3 Claims List 06/16/09 Budget Unit Title Vendor Name Payable Description Payment Amouni REFUSE COLLECTIONS... ALSUMA TRUCK & EQUIP REPAIR REPAIR FOLOWER PLATE 148.40 SHERWOOD CONSTRUCTION CO, INC CONCRETE 386.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL 51.65 ALSUMA TRUCK & EQUIP REPAIR CCC /BRIDGE PORT 202.48 TOTAL REFUSE COLLECTIONS 29,629.67 RECYCLE CENTER UNIFIRST HOLDINGS LP UNIFORM RENTAL 13.26 JPMORGAN CHASE BANK DELL - COMPUTER /GRANT 981.14 JPMORGAN CHASE BANK WASTE MGMT- TIPPING FEES 1,434.17 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R /O'S 3,028.35 CITY GARAGE CITY GARAGE LABOR /OH CHGS 41.66 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/O 2,549.14 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,382.84 UNIFIRST HOLDINGS LP UNIFORM RENTAL 14.58 TOTAL RECYCLE CENTER 9,445.14 OPWA DEBT SERVICE THE BANK OF NEW YORK TRUST CO NOTE 99 RESERVE /618720 L 115.55 TOTAL OPWA DEBT SERVICE 115.55 249,081.8 FUND GRAND TOTAL OPWA STF TRANSFERS CITY OF OWASSO TRSF TO CAPITAL IMPROVEME 575,000.00 TOTAL OPWA STF TRANSFERS 575,000.00 575,000.0 FUND GRAND TOTAL OPWA GRAND TOTAL $824,081.83 Page 4 Department OPWA Administration Utility Billing Water Wastewater Wastewater Collection Refuse Recycle Center OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/06/09 Payroll Expenses Total Expenses 13,085.57 4,514.81 10,218.14 12,680.90 6,427.23 11,481.11 1,003.20 18,190.46 6,800.45 15,986.95 19,306.77 10,117.39 16,434.59 1,687.42 FUND TOTAL 59,410.96 88,524.03 OWASSO PUBLIC WORKS AUTHORITY - OPERATING FUND FISCAL YEAR 2008 -2009 Statement of Revenues & Expenses As of May 31, 2009 MONTH YEAR PERCENT TO -DATE TO -DATE BUDGET OF BUDGET OPERATING REVENUES: Water 286,296 3,522,069 3,950,000 89.17% Wastewater 247,033 2,699,123 2,808,600 96.10% Refuse & recycle 141,698 1,398,716 1,495,200 93.55% Other fees 29,809 418,886 367,100 114.11% Interest & other 2,421 893,091 1,201,238 74.35% TOTAL OPERATING REVENUES 707,258 8,931,885 9,822,138 90.94% OPERATING EXPENSES: Personal services 245,554 1,953,157 2,194,174 89.02% Materials & supplies 182,479 2,346,611 2,558,515 91.72% Other services 88,746 1,072,741 1,297,100 82.70% Capital outlay 105,092 1,117,966 2,055,588 54.39% Debt service 104,181 1,692,609 2,206,571 76.71% TOTAL OPERATING EXPENSES 726,052 8,183,084 10,311,948 79.36% REVENUES OVER EXPENSES (18,794) 748,801 (489,810) TRANSFERS IN (OUT) Transfers out - (11,678) - NET INCOME (LOSS) (18,794) 737,123 (489,810) WORKING CAPITAL - Beginning Balance 1,915,867 954,839 WORKING CAPITAL - Ending Balance 2,652,990 465,029 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: RESOLUTION NO. 2009-04 FISCAL YEAR 2009 -2010 BUDGET DATE: June 12, 2009 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 26, 2009, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 2, 2009. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget by resolution. OPWA Resolution No. 2009- 04 provides for the adoption of a fiscal year budget for the Owasso Public Works Authority with total resources (fund balance, revenues and transfers in) of $47,931,398 and total appropriations by department of $47,148,970. RECOMMENDATION: The staff recommends Trustee approval of Resolution No. 2009 -04 adopting a fiscal year 2009- 2010 budget for the OPWA. ATTACHMENT: Resolution No. 2009 -04 OWASSO PUBLIC WORKS AUTHORITY OPWA RESOLUTION NO. 2009-04 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2009 -2010 FOR THE OWASSO PUBLIC WORKS AUTHORITY. WHEREAS: The Owasso Public Works Authority was created as a Title 60 Public Trust; and WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending June 30, 2010 (FY 2009 - 2010); and WHEREAS: The budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS: Certain budget filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY: THAT: Total resources available departmental appropriations established as follows: Administration Utility Billing Water Wastewater Treatment Plant Wastewater Collections Refuse Recycle Debt Service Interfund Transfers Out in the amount of $47,931,398 and total in the amount of $47,148,970 are hereby $869,380 $321,432 $3,142,657 $9,566,793 $9,496,768 $831,753 $282,794 $8,405,393 $14,232,000 THAT: The effective date of this Resolution shall be July 1, 2009. APPROVED AND ADOPTED this 16th day of June, 2009 by the Trustees of the Owasso Public Works Authority. Stephen Cataudella, Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney