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Home My WebLink About2009.06.16_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: June 16, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerkiandposted- City Hall at 5:00 p.m. on Friday, June 12, 2009. n l J ' M. Stevens, De y City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the June 2, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledgement of receiving the monthly FY 2008-2009 budget status report. Attachment # 3-C O: \MANAGERIAL\Agendas\O PGA\2009\0616. doc Owasso Public Golf Authority June 16, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Consideration and appropriate action relating to a request for Trustee approval of Resolution No. 2009-01, a resolution adopting the FY 2009-2010 annual operating budget. Ms. Bishop Attachment # 5 Staff recommends Trustee approval of Resolution No. 2009-01. 6. Report from OPGA Manager. 7. Report from OPGA Attorney. 8. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 9. Adjournment. O: \MANAGERIAL\Agendas\OPGA\2009\0616.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, June 2, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, June 2, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, May 29, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:17 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman Doug Bonebrake, Vice Chair Wayne, Guevara, Trustee Jon Sinex, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the May 19, 2009 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $17,048.52. The payroll payment report for pay period ending 5/23/09 was included for review. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. Owasso Public Golf Authority June 2, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report ITEM 6. REPORT FROM OPGA ATTORNEY No report ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0 and the meeting was adjourned at 7:19 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman PA Claims List 06/16/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 449.33 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,112.95 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 605.30 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 152.40 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 418.48 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 627.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 227.36 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 271.37 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 674.39 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 72.76 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 83.88 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 101.28 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 113.67 JPMORGAN CHASE BANK WALMART-FOOD 31.84 BGR DAILY ACCT. REIMB PETTY CASH 2,732.80 BEN E. KEITH CO. FOOD 545.91 JPMORGAN CHASE BANK WALMART-FOOD 177.57 JPMORGAN CHASE BANK WALMART-FOOD 50.92 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 1,067.75 EXECUTIVE COFFEE SERVICES COFFEE SERVICE 26.94 BEN E. KEITH CO. FOOD 474.18 JASON GULLEY MERCHANDISE 162.00 BEN E. KEITH CO. FOOD 254.66 JPMORGAN CHASE BANK WALMART-FOOD 92.97 JPMORGAN CHASE BANK WALMART-FOOD 18.72 JPMORGAN CHASE BANK WALMART-FOOD 9.96 TOTAL OPGA 10,556.39 CART OPERATIONS JUSTICE GOLF CAR CO INC PARTS 241.70 JUSTICE GOLF CAR CO INC PARTS 21.00 TOTAL CART OPERATIONS 262.70 COURSE MAINT DAVID B. NOWLAND FERTILIZER - GREENS 1,167.00 HERITAGE -CRYSTAL CLEAN PARTS WASHER SERVICE 236.61 AMC INDUSTRIES INC ANTENNA 125.00 YALE CLEANERS, INC. TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM SERVICE 7.00 YALE CLEANERS, INC. TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM SERVICE 7.00 JPMORGAN CHASE BANK OREILLY-BATTERY 54.42 JPMORGAN CHASE BANK HOME DEPOT -EDGER BLADES 19.84 JPMORGAN CHASE BANK LOWES-TRIM MOWER 129.00 JPMORGAN CHASE BANK RADIOSHACK-FITTING 3.99 JPMORGAN CHASE BANK EQUIP ONE -DRILL BIT RENTA 5.00 JPMORGAN CHASE BANK GOLF CRS SUP -DUES 320.00 Page 1 Claims List 06/16/09 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK BA LAWN CENTER -MOWER BELT 61.99 JPMORGAN CHASE BANK PEPBOYS-SANDPAPER 9.98 JPMORGAN CHASE BANK MURRY WOMBLE-DOOR STOP 27.00 JPMORGAN CHASE BANK ADVANCE AUTO-2 CYCLE OIL 6.45 JPMORGAN CHASE BANK OREILLY-BATTERY 54.42 JPMORGAN CHASE BANK OREILLY-OIL/CARB CLEANER 29.79 JPMORGAN CHASE BANK OREILLY-WRENCH SET 19.99 TOTAL COURSE MAINT 2,316.48 FOOD & BEV CROWL MECHANICAL INC APPLIANCE MAINTENANCE 223.50 BEN E. KEITH CO. SUPPLIES 17.10 JPMORGAN CHASE BANK DRESSMYEVENT-LINENS 95.00 JPMORGAN CHASE BANK WALMART-SUPPLIES 20.51 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 82.44 TOTAL FOOD & BEV 438.55 GOLF ADMIN COX COMMUNICATIONS CABLE 59.16 JPMORGAN CHASE BANK PGA -DUES 446.00 TRUGREEN LANDCARE LLC DRIVING RANGE TREES 2,743.20 TRUGREEN LANDCARE LLC DRIVING RANGE TREES 10,177.70 STRATEGIC GOVERNMENT RESOURCES, INC TRAINING 89.00 AT&T ADVERTISING & PUBLISHING YELLOW PAGE AD 157.86 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 COURSE TRENDS, INC WEB HOSTING 355.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 132.00 PATRICK B OWEN YELLOW PAGE AD 354.00 ALL MAINTENANCE SUPPLY, INC PAPER PRODUCT / TRASH BAG 527.67 ORKIN EXTERMINATING CO, INC PEST CONTROL 53.00 TOTAL GOLF ADMIN 15,244.59 28,818.71 FUND GRAND TOTAL OPGA GRAND TOTAL $28,818.71 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 06/06/09 Department Payroll Expenses Total Expenses Golf Shop Operations 3,562.27 5,038.59 Cart Operations 2,641.03 3,001.57 Golf Course Operations 10,441.79 14,053.73 Food & Beverage 4,418.76 5,325.40 General & Administration 5,434.22 7,337.41 FUND TOTAL 26,498.07 34,756.70 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2008-2009 Statement of Revenues & Expenses As of May 2009 and 2008 May 31, 2009 May 31, 2008 Month Year Percent Month Year Percent To -Date To -Date _ Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 63,816 434,282 914,000 47.51 % 60,251 447,602 835,374 53.58% Merchandise sales 22,330 139,228 210,000 66.30% 33,511 147,215 205,450 71.65% COS -- merchandise (15,858) (112,840) (150,000) 75.23% (30,849) (124,451) (153,505) 81.07% Food & beverage 19,756 134,799 250,000 53.92% 20,451 124,328 222,950 55.77% COS -- food & beverage (8,141) (59,319) (68,000) 87.23% (7,368) (52,019) (69,786) 74.54% Interest & other 2,461 28,234 33,697 83.79% 2,522 51,334 55,000 93.33% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 84,364 564,384 1,189,697 47.44% 78,518 594,009 1,095,483 54.22% OPERATING EXPENSES: Personal services 73,898 688,698 803,064 85.76% 91,204 650,130 660,818 98.38% Materials & supplies 5,069 102,405 104,005 98.46% 7,448 88,150 89,130 98.90% Other services 10,621 128,824 166,149 77.54% 26,378 151,773 218,725 69.39% Capital outlay - 61,334 61,569 99.62% - 54,363 74,900 72.58% Debt service 4,676 50,558 54,910 92.07% 4,514 47,899 51,910 92.27% TOTAL OPERATING EXPENSES 94,264 1,031,819 1,189,697 86.73% 129,544 992,314 1,095,483 90.58% NET INCOME (LOSS) (9,900) (467,435) - (51,026) (398,305) - MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC GOLF AUTHORITY FROM: SHERRY BISHOP ASSISTANT CITY MANAGER SUBJECT: RESOLUTION NO. 2009-01 FISCAL YEAR 2009-2010 BUDGET DATE: June 12, 2009 BACKGROUND: Pursuant to statutory and Charter provisions, an annual operating budget for the General Fund, OPWA Fund, OPGA Fund and other funds has been developed and transmitted for your review. On May 26, 2009, legal notice of a public hearing was published in the Owasso Reporter, and such hearing was conducted on June 2, 2009. The public hearing provided opportunity for citizen comment and questions relating to the proposed budget. In addition, copies of the proposed budget have been available for public review. State statutes require adoption of an annual budget. OPGA Resolution No. 2009-01 provides for the adoption of a fiscal year budget for the Owasso Public Golf Authority with total resources (revenues and transfers in) of $874,000 and total appropriations by department of $874,000. RECOMMENDATION: The staff recommends Trustee approval of OPGA Resolution No. 2009-01 adopting a fiscal year 2009-2010 budget for the OPGA. ATTACHMENT: OPGA Resolution No. 2009-01 OWASSO PUBLIC GOLF AUTHORITY OPGA RESOLUTION NO. 2009-01 A RESOLUTION PROVIDING FOR THE ADOPTION OF AN ANNUAL BUDGET FOR FISCAL YEAR 2009-2010 FOR THE OWASSO PUBLIC GOLF AUTHORITY. WHEREAS: The Owasso Public Golf Authority was created as a Title 60 Public Trust; and WHEREAS: The Authority Manager has prepared a budget for the fiscal year ending June 30, 2010 (FY 2009-2010); and WHEREAS: The budget has been formally presented to the Trustees at least 30 days prior to the start of the fiscal year; and WHEREAS: Certain budget filing requirements are mandated by State Statutes. NOW THEREFORE, BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC GOLF AUTHORITY: THAT: Total resources available departmental appropriations established as follows: Golf Shop Golf Cart Operation Course Maintenance Food & Beverage General & Administrative Debt Service in the amount of $874,000 and total in the amount of $874,000 are hereby $104,895 $50,910 $408,019 $90,682 $191,159 $28,335 THAT: The effective date of this Resolution shall be July 1, 2009. APPROVED AND ADOPTED this 16th day of June, 2009 by the Trustees of the Owasso Public Golf Authority. Stephen Cataudella, Chairperson ATTEST: Sherry Bishop, Authority Secretary APPROVED AS TO FORM: Julie Lombardi, Authority Attorney