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2006.06.13_City Council Agenda_Special
M. Moltff ., -t ♦ , 1,1 TYPE OF MEETING: Special DATE: June 13, 2006 TIME: 6:00 p.m. PLACE: Bailey Golf Ranch, Clubhouse 10105 Larkin Bailey Boulevard, Owasso Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 4:00 PM on Friday, June 9, 2006. Ott `A Juliann M. Stevens, Administrative Assistant t,1 `,,': a 1° l . Call to Order Mayor Stephen Cataudella 2. Presentation by the Director of Golf Mr. Burd 3. Discussion relating to Grants Mr. Rooney Attachment #3 A. Department of Homeland Security SAFER Grant B. Department of Homeland Security CEDAP Grant Owasso City Council June 13, 2006 Page 2 4. Discussion relating to Community Development Department Items Mr. Rooney Attachment #4 A. Annexation (1) B. Planned Unit Development (1) C. Easement Closure (1) D. Proposed Annexation Services Plan for the following properties: 1. New Barnes Elementary School 2. Right of Way of HWY 169 south of E. 761h Street North to the railroad overpass 3. Hodson Elementary School 4. 10 acres at 9302 N 129th East Avenue, between Home Depot and Central Park 5. Episcopal Church of the Holy Cross 6. Undeveloped tract at the southeast corner of E. 96th Street North and N. 129"' East Avenue 7. Property on the north side of E. 96th Street North between First Baptist Church and HWY 169 8. Right of Way of HWY 169 from E. 96th Street North to E. 126th Street North 5. Discussion relating to Fire Department Items Mr. Rooney Attachment #5 A. Amendment to Engineering Services Agreement for Fire Station No. 3 6. Discussion relating to Public Works Items Mr. Rooney Attachment #6 A. Three Lakes Village Street Improvement Bid Award B. Agreement for gas facilities relocation for the E. 86th Street North and Mingo Road Intersection Improvements 7. Discussion relating to City Manager Items Mr. Ray A. FY 2006-2007 Budget Proposal B. Appointments to Various Boards and Commissions C. Council Meeting Speaker Sign Up Policy S\Agendas\Council Work Session\2006\0613.doc Owasso City Council June 13, 2006 Page 3 8. Tour of City Facilities Mr. Ray A. Animal Control Facility B. Wastewater Treatment Plant C. Vehicle Maintenance D. Fire Station No. 2 E. 117th Street Lift Station F. Public Works Building G. Bailey Water Tank Site Adjournment S.\1gendasTouncil Work Session\2006\0613. doc CITY OF TO: THE HONORABLE MAYOR AND COUNCIL FROM: ; r , r FIRE CHIEF DEPARTMENT OF HOMELAND SECURITY SAFERAO BACKGROUND: The Fire Department seeks to apply for Department of Homeland Security Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program. The proposed application is for funding for career firefighter positions within the Owasso Fire Department. SAFER GRANT PROCESS: Fire departments are able to request grant monies under two broad categories in the Staffing for Adequate Fire and Emergency Response (SAFER) Grant Program: hiring of career firefighters and recruitment and retention of volunteer firefighters, The Owasso Fire Department proposes the funding of six (6) additional firefighters which will complete the hiring process for fire station #3, as well as ensure adequate staffing levels for the two current fire stations. Created by Congress in 2003, the SAFER Grants are meant to help communities with career, volunteer and combination fire departments to "meet industry minimum standards and attain 24-hour staffing to provide adequate protection from fire and fire-relatcd hazards, and to fulfill traditional missions of fire departments that antedate the creation of the Department of Homeland Security." GRANT FUNDING: The SAFER program funds fircfighter positions not currently budgeted at the following rate per awarded firefightcr: Year 1: 90% of the actual cost. Year 2: 80% of the actual cost Year 3: 50% of the actual cost Year 4: 30% of the actual cost Year 5: no federal funding. ADDITIONAL, COMMENTS: One of the central goals of SAFER is to better prepare fire departments in responding to emergencies. To this end, the Owasso Fire Department's grant application will provide the staffing necessary to protect the City of Owasso and surrounding area out of the City's three fire stations (as of August, 2007). Additional staffing after this grant opportunity will hinge upon the construction of fire station #4. Staff is prepared to submit the grant application provided there are no concerns expressed by the City Council on Tuesday evening. If the City of Owasso is a recipient of the grant, an action item will be placed on the City Council Agenda at that time. i TO: THE HONORABLE MAYAND COUNCIL CITY OF OWASSO FROM: BRADD K. CLARI FIRE CHIEF E It DATE:2006 BACKGROUND The Fire Department applied for and received a grant from the Department of Homeland Security Commercial Equipment Direct Assistance Program (CEDAP). The grant award is for the acquisition of a hydraulic pump and rescue tools for use at rescue incidents involving entrapment of occupants. The value of this grant award is approximately $20,000. CEDAP GRANT PROCESS Emergency responder agencies are able to acquire specialized commercial equipment through a direct transfer program initiated by the Department of Homeland Security's (DHS) Office of State and Local Governinent Coordination and Preparedness (SLGCP). Through a Congressional mandate, the new DHS program will transfer technologies directly to smaller jurisdictions and eligible metropolitan areas. One of the central goals of CEDAP is to assist smaller jurisdictions who cannot otherwise afford state-of-the-art equipment for their roles in important homeland security missions. The CEDAP acquisition process does not require matching funding from the municipality nor does it require emergency response beyond what the current services provided by the City of Owasso. HYDRAULIC RESCUE TOOLS The grant award is for ANIMUS hydraulic spreaders, cutters, and rams. The ANIMUS rescue tool system will be an addition to our current tool capability, and will be stored and utilized on Fire Station #3's fire engine, if accepted. It is predicted that the acquisition of this tool system will be beneficial in the Insurance Services Office (ISO) grading of the City of Owasso, as well as the service delivery program of the Owasso Fire Department. The City of Owasso has previously received an award through the CEDAP program, when a Bullard Thermal Imaging Camera (TIC) was secured for the Fire Department. GRANT FUNDING: The CEDAP acquisition program requires no matching funds from the City. DHS will purchase and transfer the tool system, if accepted. RECOMMENDATION Staff intends to recommend City Council acceptance of the grant at the June 20, 2006 regular Council Meeting. !.5. I;; part.~�cnt I?or, lant �>cct�r;ty Office ofraris aad Ira inirr , Washington, DC 20531 �yAliT,dgHomeland ANUSecurity 5�'•' May 19, 2006 Chief Bradd Clark Owasso Fire Department 8901 N. Garnett Owasso, Oklahoma 74055-4603 Dear Chief Clark, On behalf of the Secretary of Homeland Security, I am please to confirm that your application to the Commercial Direct Assistance Program (CEDAP) has been approved. Your agency will receive an AMKUS Rescue Tools ® Gas Operated System. The Office of Grants and Training (G&T) sponsors the CEDAP to provide agencies with equipment and technology to fulfill their homeland security mission. The Department of Homeland Security has partnered with the Department of Defense, which serves as the procurement agent for the equipment awarded under CEDAP. As such, you will be receiving a letter from the U.S. Army with instructions to complete the CEDAP award process. Again, congratulations on your award. We look forward to working with you to complete the award process and transfer this equipment to your agency. Sincerely, Tracy A. Henke Assistant Secretary, Grants and Training TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLET CITY PLANNER DATE: June 7,2006 BACKGROUND The City of Owasso has received a request to review and approve the annexation of approximately 3.5 acres, located at the southwest comer of East 100"' Street North and North 145thEast Avenue. The property is owned by the City of Owasso; a fire station is proposed for the site. A general area map has been attached for your review. EXISTING LAND USE Residential Single -Family ,SURROUNDING LAND USE North: Large Lot Residential Single -Family South: Large Lot Residential Single -Family East: Large Lot Residential Single -Family West: Large Lot Residential Single -Family PRESENT ZONING RS (Residential Single -Family) Tulsa County DEVELOPMENT PROCESS: Thefirst step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the City limits is made a part of the City. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police and fire protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. ANNEXATION REVIEW P OCE S The annexation process is initiated when a property owner submits a petition to the City of Owasso requesting that the City bring the property into the City limits. The applicant must submit as part of the request a signed petition requesting the annexation, an accurate legal description and map of the property being requested for annexation and a certified 300' radius report so that staff may send legal notices to surrounding property owners. Upon receipt of all appropriate materials the staff initiates the review process which begins with a thorough analysis of the request. The annexation request is then presented to the Owasso Annexation Committee for review and recommendation. The Annexation Committee is made up of staff, elected officials and citizens. The Committee reviews the petition for compliance with the Annexation Policy and establishes a recommendation to the Owasso Planning Commission. The Owasso Planning Commission holds a public hearing to determine if the property is compliant with the Owasso Annexation Policy and establishes a recommendation to the Owasso City Council. The Owasso City Council will make the final determination to annex the property or refuse annexation. If the property is annexed into the City limits an ordinance officially declaring the annexation is written and adopted by the City Council. Once adopted the ordinance is circulated to appropriate regional and national agencies for recording and altering maps. .ANALYSIS The City of Owasso is requesting to annex approximately 3.5 acres of property, located at the southwest corner of East 100th Street North and North 145th East Avenue. It is the City of Owasso's intent to develop the property as its 3rd fire station. Construction is scheduled to begin in the summer of 2006, with a predicted completion of fall of 2007. Prior to construction, a site plan will be submitted to the Planning Commission for consideration. Staff published legal notice of the annexation petition in the Owasso Reporter and letters of notification were mailed to property owners within a 300' radius. ANNEXATION COMMITTEE: MITTEE: The Owasso Annexation Committee reviewed the request at its meeting on May 24, 2006. At that meeting, the committee unanimously recommended approval for the annexation. RECOMMENDATION: rec*mmend aooroval for the annexatiol ATTACHMENTS: N 1. General Area Map Owasso Community Development Department 111 N. Main St. Owasso, Old 74055 918, 376,1500 918.376.1597 www.cityofowasso.com I Owasso Fire Department Eric Wiles, Community Development Director City of Owasso, Oklahoma 111 North Main Street Owasso, Oklahoma 74055 Dear Mr. Wiles: I would appreciate if you would consider this a formal request to annex the 3.5 acres more or less of land located at 100th Street North and 145th East Avenue, Southwest corner, which was purchased for the construction of fire station #3. The legal description is as follows: SOUTHEASTTHAT PART OF THE NORTHEAST QUARTER OF TH QUARTER OF SECTION SIXTEEN • TOWNSHIP TWENTY-ONE (21) NORTH,RANGE FOURTEE 4EAST OF THE INDIAN BASE AND MERIDIAN, i- STATE OF OKLAHOMA ACCORDING O GOVERNMENT SURVEY r_ _ SCRIBED iSFOLLOWS: ik NORTH SOUTHEAST CORNER OF THE NE/4 OF THE SE/4; THENC FEET, THENCE WEST 453 FEET, THENCE SOU 288 FEET, THENCE EAST FEET, THENCE _ 418 FEETPOINT OF TH BEGINNING, LESS AND EXCEPT THE WEST 226.5 FEET 0 THE NORTH 288 FEET AND THE SOUTH 0.0 FEE THEREOF, CONTAINING 3.5 ACRES MORE OR LESS. Construction on the land should begin sometime in the Summer of 2005, with a predicted completion in July or August of 2007. If I can assist or answer any questions, please do not hesitate to contact me. Respectfully, !MONSOON 8901 N. Garnett ® Owasso, Oklahoma 74055 - FAX: 918.272.4998 ® 918.272.5253 www.cityofowasso.com TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: CHIP MCCULLEY CITY PLANNER DATE: June 7, 2006 BACKGROUND The City of Owasso has received a request to review and approve a proposed 3.5 acre Planned Unit Development with an underlying zoning of RM-2 Residential Multi -Family located east of the Owasso Expressway, between East 98th Street North and East 101st Street North, north of I st Baptist Church. The Prairie Village PUD proposes 40 apartment units for senior citizens with low to moderate incomes. The staff has verified that federal guidelines would prevent the development from changing in the future to allow non -senior citizens to occupy the apartments. Undeveloped SURROUNDING LAND USE North: Undeveloped South: Large Lot Residential East: First Freewill Baptist Church & Rejoice School West: Large Lot Residential/Undeveloped _CONCEPTOF A PUD, The concept of a Planned Unit Development is to provide a creative alternative to conventional development where a particular tract is under common ownership or control and where a detailed development plan, outlining the development of the tract as a unit is proposed and submitted for public review. The use of a PU_D technique is a way to amend a zoning ordinance in accordance with a complete and coordinated plan of development for a larger parcel, rather than piecemeal individual changes using the variance process. The supplemental zoning district PUD must be approved by the City Council as a prerequisite to the Planned Unit Development. Ordinance No. 808, adopted in February, 2005 requires all now multi -family developments be included within a Planned Unit Development. ANALYSIS: OP UD 06-02 (Prairie Village) is a proposed planned unit development (PUD) comprised of approximately 3.5 acres. The development concept behind the Prairie Village PUD is for a proposed housing development for seniors. The 3.5 acre site is located on East I Oe Street North just west of Highway 169. The site has approximately 396 feet of frontage along East 10 th Street North. The proposed development consists of a two story building, including parking and drives. A conceptual Site Plan is attached for your review as Exhibit "A". The applicant is proposing a 35,000 sq. ft. building containing 40 dwelling units and related amenities. Unless modified by the Planning Commission, the proposed structure will consists of wood construction with 80% exterior brick masonry and 20% cementations board siding. All site lighting, landscaping, and signage will be in accordance with the requirements of the City of Owasso. I Land Area: 3.5 Acres Maximum building Floor Area Ratio: 0.50 Proposed Floor Area Ratio: 0.23 Proposed Building Height: 45 Ft Parking Ratio: One space per unit The subject PUD application is part of a continuance of direction in the overall development scheme for the area. As the market has evolved, the property owners feel it is appropriate and feasible to develop the area for residential purposes, as prescribed by the Master Land Use Plans of both Tulsa County and the City of Owasso. The staff concurs that a transitional use would be consistent with the development pattern taking hold in north Owasso along the Owasso Expressway and this pattern of growth is compatible with the Owasso 2015 Land Use Master Plan. According to the Owasso Zoning Code, the Planning Commission shall hold a public hearing on any PUD application and determine the following: 1. Whether the PUD is consistent with the Comprehensive Plan. 2. Whether the PUD is in harmony with the existing and expected development of surrounding areas. 3. Whether the PUD is a unified treatment of the development possibilities of the project site. 4. Whether the PI D is consistent with the stated purpose and standards of the PUD ordinance. a. To permit innovative land development while maintaining appropriate limitation on the character and intensity of use assuring compatibility with adjoining and proximate properties; b. To permit flexibility within the development to best utilize the unique physical features of the particular site; c. To provide and preserve meaningful open space; and d. To achieve a continuity of function and design within the development. FUTURE PLANK INg-ISSUVIS' Future planning issues must still be considered if the PUD is approved. If approved, the applicant must submit a plat, site plan, and infrastructure plans that must be approved by the City of Owasso. Sidewalks will be required along all public rights -of -way associated with the subject property. Perimeter sidewalks must be installed at the time of overall development, while the internal walks may be constructed as individual lots are developed. The applicant has identified the terrain of the area as relatively flat terrain. The existing soils on the site would appear to create no unusual development problems that are not typically encountered in development in and around the City of Owasso. Storm water detention is required and will be further defined at the platting stage. The developer will be responsible for extending sewer to the site. The staff published legal notice of the PUD request in the Owasso Reporter and mailed notices to property owners within a 300' radius of the subject property. RECOMMENDATION: The staff intends to recommend approval of OP UD 06-02 without condition. ATTACHEMENTS: 1. General Area Map 2. OP UD 06-02 Development Outline Plan Prairie Village Senior Housing f ; Khoury Engineeringg Inc. 1435 Last 41" Street, Tulsa, OK 74105 Tel (918) 712-8768 - Fax (918) 712-1069 Khoury E'ngineeting, Inc. Pmirie Village, PUD # 06-02 L [ 7"1"40"1 �41, DEVELOPMENT CONCEPT & CHARACTER ....................... ............ ................................................. 3 LANDSCAPINGAND SCREENING .................................................. .................................................... 3 DEVELOPMENTSTANDARDS ............................................ ....................... ....................................... 3 DETAILSITE PLAN REVIEW ...................................... .................................................... .................... 4 GRADING& UTILITY PLANS ........ - ....................... ................................................... ................. 4 ACCESS& CIRCULATION ..................................................................................................................... 4 EXTERIORSITE LIGHTING ................ ..... -- ........... ....................... .............................. — .................... 4 SCHEDULEDDEVELOPMENT ................. ............................................ ............................................... 4 LEGALDESCRIPTION ..... ...... ................................ ................................ ................................... ..... 5 PROJECTDESIGN TEAM ................. ............. ... - ........... ....................... .............................................. 5 EXHIBITA................................................................................................................................................ 6 CONCEPTUALSITE PLAN .......................... .................. .......................... ................................ — 6 EXHIBITB ........ ....... -- ................. .......... ........................ .......... ............ ................................... ......... 7 CONCEPTUAL GRADING & DRAINAGE PLAN ... ......... ................... .................. 7 EXHIBITC................................................................................................................................................ 8 CONCEPTUAL SITE UTILITY PLAN ........ ................... -- ......... ........................................ ........ 8 ENDOF REPORT ........... -- ........................... — ... -- .................... ............ ............ .......... ... —.9 Page 2 Khoury Engineering, Inc. Prairie Village, PUD # 06-02 Prairie Village is a proposed housing development for seniors submitted as a Planned Unit Development (PUD) pursuant to the provisions of the Owasso Zoning Code. The site is approximately 3.5 acres parcel of land located on E. 106`h Street North just west of Highway 169. It is bounded on the East and North by a Rejoice Baptist Church & School and on the West by vacant land. The site has approximately three hundred ninety -six (396) feet of street frontage along E. 106t' Street North. The proposed development consists of a two-story building, including parking and drives. A Conceptual Site Plan is shown on Exhibit "A" This building contains 40 units and related amenities. It has approximately 35,500 square feet of building area. Unless modified by the Planning Commission, the building framing will consist of wood construction with 80% exterior brick masonry and 20% of cementitious board siding. The exterior elevations of the buildings will be submitted to the City when design is available. Site lighting will be provided in accordance with the requirements of the City of Owasso. The Prairie Village landscaping plan will be designed to enhance the street frontage, screen the view of interior parking from the residential areas, and to create a pleasant environment within the site. The planting theme will highlight the site entries and building, and will utilize plant selections indigenous to Northeast Oklahoma that are durable and require low maintenance. All landscaping shall be provided in accordance with the Owasso Zoning Ordinance, except as noted herein. The frontage along E. 1061h Street North will have a ten (10) foot wide landscaped edge. The landscaped area will be planted with trees and shrubs that meet or exceed the requirements of the Owasso Zoning Code. The interior parking areas will include landscaped planting islands and shade trees, with a minimum of I tree per 15 parking spaces, and no parking space more than 75 feet from a landscaped area. Along the North and West sides of the property, a landscape buffer is proposed between this development and the adjacent properties. In this landscape buffer at least I tree per 25 lineal feet shall be installed along the entire property, and at least one-half of the trees shall be evergreen. An attempt will be made to save the existing large trees along the West side of the property. All trees will be selected from the approved tree list contained in the Owasso Zoning Code; trees required by code will be planted at a minimum size of 2" caliper. Shrubs required by code will be planted at a minimum 3-gallon container size. All landscape areas will be irrigated with an automatic irrigation system, and maintained per requirements of the Owasso Zoning Code. DEVELOPMENT STANDARDS Permitted Uses ........................................................ Zoning Classification.................................................. Net Development Area ................................................. Maximum Floor Area Ratio Per Lot ................................ Page 3 As permitted within Use Unit 5 Zoning District. Use Unit 5 / PUD 3.5 Acres (152,460 s.f.) 0.50 Khomy E ngineering, Inc. Prairie Village, PUD # 06-02 Minimum Lot Frontage ................................................ Minimum Building Setbacks: From R.O.W. line of E. 106" Street ............................. East boundary of PUD............................................ West boundary of PUD............................................ North boundary of PUD......................................... . Maximum Building Height ............................................ Free Standing Signage................................................. 100 feet (along public street) 50 feet 25 feet 25 feet 20 feet 45 feet Parking Ratio............................................................ One Space per each unit All signs shall comply with City of Owasso Zoning Ordinance. A detailed Site Plan is required for approval by the City of Owasso Planning Commission prior to the issuance of a building permit on this development. The applicant shall submit the Site Plan to the City and supply all information required. All trash dumpsters shall be screened with an opaque fence that is at least 6-feet high and taller than the proposed dumpster. A Site Grading & Utility Plan will be submitted to the City of Owasso Public Works Department for approval. The Conceptual Grading & Drainage Plan is shown on Exhibit B. The storm water from drainage areas will be conveyed downstream toward the off -site detention pond to be constructed by others. The Conceptual Site Utility Plan is shown on Exhibit C. All utilities are available to serve this development. Drainage and utility plans will be prepared in accordance with the City of Owasso requirements. FliffiffifM Access to the Prairie Village will be limited to one (1) point on E. 1060' Street North. A secondary access will be through the adjacent Rejoice Baptist Church property. A mutual access easement will be shown on the plat. EXTERIOR SITE All exterior site lighting shall be in strict accordance with the City of Owasso requirements. Before any exterior light pole or building wall pack is installed, a Photometric Study shall be submitted to the City of Owasso Community Development Services for approval. The Photometric. Plan shall show that the foot-candles will be 0.00 at the adjacent property line. SCHEDULEDDEVELOPMENT Specific timing will be determined at a latter date. However, we anticipate beginning construction in the Fall of 2006 and completion in the Fall of 2007. Page 4 Khoury Engineering, Inc. Praitie Village, PUD A 06-02 A tract of land in the Southeast Quarter of the Southwest Quarter (SE/4 SW/4) of Section Nine (9), Township Twenty -One (2 1) North, Range Fourteen (14) East of the Indian Base and Meridian, Tulsa County, State of Oklahoma, according to the U. S. Government survey thereof, being more particularly described as follows: Beginning at the Southwest comer of said SE/4 SW/4; Thence N 1'13'5w, W along the West line of said SEA SW/4 for 430.09 feet; Thence N 89'57'19" E a distance of 395.00 feet; Thence S 1'13'58" E parallel with the West line of said SEA SW/4 for 349.76 feet; Thence S 83'05'4T'W for 220.08 feet; Thence S 1'15'20" E for 50.20 feet to a point on the South line of said SE/4 SWA; Thence S 88'44'40" W for 175.93 feet to the Point of Beginning. The Project Design Team consists of the following professionals: Owner/Developer: Vintage Housing 5950 East 3 V Street Tulsa, OK 74119 Tel (918) 664-9000 Fax (918) 664-9922 Chase Fetters Hewitt Architects 4520 South Harvard Tulsa, OK 74135 Tel (918) 747-8225 Fax (918) 747-8004 Page 5 Khoury Engineering, Inc. 1435 East 41st Street Tulsa, OK 74105 Tel (918) 712-8768 Fax (918) 712-1069 Oslljl N89'ST 19"E PROPOSED PROPERT`! LINE 17.5 U/E ':LE.ATSE �) flfl �?o, •. 5Ap 'I,- .0. gip' flfl �90� MATCH o C7 4 EXISTING I LN O > W m{m � r*T of LANDSCAPING APIN• NOTE THE DEVELOPER IS REQUIRED TO MEET THE CITY 10, ` Of OWASSO LANDSCAPE ORDINANCE. LANDSCAPING \ SHOWN ON THIS DRAWING IS ONLY A GRAPHIC V \ REPRESENTATION OF AREAS THAT WILL BE LANDSCAPED. THE NUMBER OF TREES AND SHRUBS WILL BE CALCULATED DURING THE DESIGN PHASE OF THE PROJECT. -PROPOSED PROPOS PROPERTYIIN MONUMENTSIGN i l� S83.05'45"Yd --- '"� 220.08' �--- EXISTING R.O.W. O (n r o� o� -E. 106th STREET N_QRTH W R.O.W. TO BE EXISTING R.O.W. DEDICATED BY PLAT CONCEPTUAL SITE PLAN SCALE: 1'1-60' d C'D R 5 i. REJOICE BAPTIST CHUIRCH. 4 SCHOOL 1 I MATCH EXISTING R 14 E EAST 116TH STREET NORTH z ¢ z ¢ a .- T 9 21 N SITE z OCAS E EAST 1061H STREET NORTH LLocadonn Map PARKING SPACES DATA REQUIRED PROVIDED STANDARD PARKING (1 per Room) 48 48 ACCESSIBLE PARKING INCLUDED ABOVE 3 4 LAND USE PROPOSED ZONING CARE HOME/NURSING HOME RM-2/P.U.D. LEGAL DESCRIPTION 0RTE A TRACT OF LAND ISOR OF THE SOUTHWEST QUARTER (SE/4 SW/4) OF SECTION NINE (9), TOWNSHIP TWENTY-ONE (211 NORM, RANGE FOURTEEN (14) EAST OF THE INDIAN BASE AND MERIDIMI, TULSA COONTY, STATE OF OKLAHOMA6 ACCORDING TO THE U. S. GOVERNMENT SURVEY THEREOF, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF SAID SE/4 SW/4; THENCE N 1'13'S8' W ALONG THE WEST LINE OF SAID SE/4 SW/4 FOR 430OS FEET; THENCE N E A DISTANCE OF 11-1.01 FEET; THENCE S I PARALLELESLINE 2ISEA EFR 349.76 FEET-. THENCE S &TOS'47W FOR 20.08 THNCES 1'15'20 E FOR 50.20 FEET TO A POINT ON THE SOUTH LINE OF SAID 1_ f $E/4 SW/4; THENCE S 80'44'40" W FOR 175.93 FEET TO THE POINT OF BEGINNING. 50 25 0 50 GRAPHIC SCALE 1"= 50' LEGEND: PROPOSED PAVEMENT AREA LANDSCAPED AREA +''� L S URCE SIZE TREES 0 MEDIUM SIZE TREES 0 �•" SMALL SIZE TREES EVERGREEN TREES (} BUSHES a �� .60 2 J � zLjj o W TM EL co o O N O 0 d CL Lu Lij Q. 0 z 0 0 MTE: 5/wm EXHIBIT A y 'e, a - eta Y LINE E 106th -5 A,K=C� ----------------------- CONCEPTUAL GRADING & DRAINAGE PLAN SCALE: V'=50' R 14 E EAST 1167H STREET NORIH 21 N "TE .CAM.N Location Map w C? CD z z rr Lu Z LIJ Z 0 Emm- 50 25 0 so DATE 5/W/M GRAPHIC SCALE F EX -SIT so, I B ��r } � �= r:� . 1 EXISTING POWER POLE PROPOSED J ELECTRICAL TRANSFORMER i PROPERTY LINEI EXISTING PROPERTY LINE BURIED ELECTRIC P320POSEDS"SA�IIdARY----------------- — SEWER SERVICE LINE, I A 1 i ,I I PROPOSED 8" SANITARY SEWER MAIN BY OTHERS 7 ------ 7 5 U/E------� BY PLAT) -----------------'� I I � I � r PROPOSED —� FIRE HYDRANT I 1 Ir. I i I i pQ 0 1 QI 1 I I � m I � I .I wl f v I �I I bl 1 I SITE LIGHTS PER CITY ORDINANCE 'I I I I i I I� I Id i I iy I M PROPOSED IE HYDRANT qp PROPOSED G MONUMENT SIGN APPROXIMATE LOCATION OF EXISTING RURAL WATER DISTRICT 3 WATER LINE _ J ------------ L----------------- -- --- 20' — — — — EXISTING R.O.W. TAP INTO EXISTING 6" WATER MAIN CONCEPTUAL SITE UTILITY PLAN SCALE: 1"=50' R 14 E EAST 116TH STREET NORM a � T 9 21 N SITE LOCATION EAST 106iH STREET NORTH z LocaUorMap INSTALL 6" WATER MAIN —W— PROPOSED WATER LINE —SS— PROPOSED SANITARY SEWER EXISTING WATER LINE EXISTING SANITARY SEWER PROPOSED FIRE HYDRANT —T— PROPOSED TELEPHONE LINE —E— PROPOSED ELECTRIC LINE —G— PROPOSED GAS LINE UTILITY NOTE: PROPOSED UTILITY LINES LOCATION AND ROUTING ARE ONLY CONCEPTUAL. THEY ARE SUBJECT TO CHANGE DURING THE DESIGN PHASE AND UPON COORDINATION WITH UTILITY SUPPLIERS. TAP INTO EXISTING 6" WATER MAIN 50 25 0 50 GRAPHIC SCALE a"= 5D' m Ld = Q < ars O J = J C— > 00 EE Z �O fLu Q 0_ cn 0 S 0 z N 0 0 C 0 J rz LLi i!5 J CL LLB C: Z 0 U WE: 5/m/m EXHIBIT c i TO: THE HONORABLE MAYOR AND COUNCIL CfrY OF OWASSO FROM: CEUP MCCULLUT CfYY PLANNER i.M11111,10 T1 DATE: June 7, 2006 BACKgROUND. The City of Owasso has received request to review and approve the closure of one foot of an eleven foot utility easement located on the south side of 10106 North 114"' East Avenue, Lot 2, Block 4, Sawgrass Park as shown on the filed plat of the Country Estates W EXISTING LAND USE: Single Family Residence Rt'U-I'VT 1`11,11100-11TWURN North: Residential South: Residential East: Residential West: North Garnett Road LOCATION The easement in question is an I F utility easement located on the east side of the subject property. EASEMENT CLOSURE REVIEW -PROCESS The Easement Closure review process is initiated when a property owner submits a letter requesting approval from the City of Owasso to vacate an easement. The letter is accompanied by the correct fee, survey drawings and letters from all easement grantees approving the request. Upon receipt of a complete application city staff will begin reviewing the proposal for compliance with the Owasso Zoning Code, Subdivision Regulations and Engineering specifications. The proposed easement closure will then be presented to the Owasso Technical Advisory Committee (TAC) for review and recommendation. At that meeting utility providers and city staff are afforded the opportunity to comment on the technical aspects of the request. The TAC will forward a recommendation to the Planning Commission. The Owasso Planning Commission will hold a public hearing to determine if the application is compliant with the Owasso Zoning Code, Subdivision Regulations, and Engineering criteria. The Planning Commission will forward a recommendation to the City Council. The Owasso City Council will then determine if the request meets city specifications and approve or deny the request. No vacation of a plat or any parts thereof, except by action of the District Court, shall be valid or impart notice until after the required consent of such platted area is presented to the City Council and the approval of the Council is entered thereon. All vacations or alterations of a final approved filed plat shall require the approval of the Planning Commission and City Council and the filing of a corrected plat, approved deed or accepted easement. Alterations of a plat without approval shall constitute a violation of these Regulations. ANALYSIS: The applicant is requesting this review in order to take appropriate action relating to matters allowing for the closure of one foot of an eleven foot utility easement located on the south side of 10 106 North I I 4t" East Avenue. in the process of constructing the single family residence, the applicant built 4"over the southern I F utility easement. However, if the planning commission recommends approval of the easement closure the structure will still meet the side yard bulk and area requirements of 5'. No vacation of a plat or any parts thereof, except by action of the District Court, shall be valid or impart notice until after the required consent of such platted area is presented to the City Council and the approval of the Council is entered thereon. All vacations or alterations of a final approved filed plat shall require the approval of the Planning Commission and City Council and the filing of a corrected plat, approved deed or accepted easement. Alterations of a plat without approval shall constitute a violation of these Regulations. TECHNICAL ADVISO Y COMMUTEE' K- The Owasso Technical Advisory Committee reviewed the easement closure May 24, 2006. At, that meeting, utility providers, as well as staff, are afforded the opportunity to comment on the plat and request any additions and/or concerns. No concerns were expressed. RECOMMENDATION: Staff intends to recommend approval of the easement closure with out condition. ATTACHMENTS: 1. General Area Mal) 2. Easement Detail E 105STN i w, E 105 ST N Qv � w w 104 ST N t� y 04 w w w ST N ,- r- _z E 703LLJ <v ST N Property e 02 co ,z Sr At E 102 ST N z Sawgrass Park a 1®, < w y ©p /V o z' Owasso Community Development Department 111 N. Main St. Easement Closure W-le, Owasso, OIL 74055 918.376.1500 918.376.1597 www.cityofowasso.com FROM : BENCHMARK SURUEYING FAX NO. : 3416067 Apr. 25 2006 12:48PM P1 - A'All Embi of Fence EncroachMent Lot 2. Block 49 Sawgrass Park FENCE CORNER 3 4' NORTH OF PROPERTY UNE 140,03 5.61< 7/7777 i'a i m N 1z" FEN CORNER 0-4' NORTH 0F ROC11ERTY LINE Benchmark Surveying and Land Services, Inc. C A f4t) MCI I& I WO# 12828 DATE: 04/21/06 FILE, 2114.1740 VAT O THE HONORABLE MAYORD COUNCIL CITY OF ,O FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTO �, . �; t; •;_ , • The staff has initiated a study for the annexation of eight different areas of property in close proximity to the city limits of Owasso. These areas include property that is undeveloped and surrounded by municipal boundaries, the right-of-way of Hwy. 169, two elementary schools, and a church. Specifically, the areas of property are: 1. The new Barnes Elementary School 2. The right-of-way of Hwy. 169 south of East 76th Street North to the railroad overpass 3. Hodson Elementary School 4. 10 acres at 9302 North 129th East Avenue, between the Home Depot and Central Park 5. The Episcopal Church of the Holy Cross 6. The undeveloped tract at the southeast corner of East 96t1' Street North and North 129th East Avenue 7. The properties on the north side of East 96th Street North between I" Baptist Church and Hwy. 169 S. The right-of-way of Hwy. 169 from East 96th Street North to East 126th Street North The staff arrived at the determination of properties that should be annexed by evaluating recent growth patterns and the level of service that could be provided to the areas of annexation. Particular weight was given to properties that are completely surrounded by corporate limits, and weight was also given to undeveloped acreages. The staff has contacted the property owners affected by the proposed annexation and told them of the possibility of the City of Owasso annexing their property. Further, the staff has prepared a map of the proposed annexation and arranged for legal descriptions of the properties to be prepared. CONSENTUAL ANNEXATION — In most cases, before a city may annex territory, it must obtain the consent of the owners of at least a majority of the acres to be annexed to the municipality. The state law goes on to prescribe requirements for notice and a public hearing on the proposed annexation. However, there are two ways that a city can annex territory without having to obtain consent for a majority of the acres. ANNEXATION OF TRACTS LESS THAN FIVE ACRES EACH — If the territory to be annexed is subdivided into tracts or parcels of less than five acres and contains more than one residence, then the city is not required to obtain consent for a majority of the acres. THREE -SIDED ANNEXATION — The second type of annexation where consent is not required is one where three sides of the territory to be annexed are adjacent or contiguous to the property already within the city limits. In this type of annexation, the adjacent city property on each side must be at least 300 feet wide at its narrowest point (excluding adjacent right-of-way). ANNEXATION SERVICE PLAN — Before the city publishes and mails public notice of the annexation hearing, the city must prepare a plan to extend municipal services including, but not limited to, water, sewer, fire protection, law enforcement and the cost of such services appropriate to the proposed annexed territory. This annexation service plan must be made a part of the city's capital improvements plan, and the plan must be implemented within 120 months (10 years). The staff finds that, using the guidance of the Oklahoma Statutes, the City of Owasso could annex four of the eight properties listed above without being required to obtain consent for the annexation of a majority of the acres included within those properties. The staff has been told by representatives of Owasso Public Schools and the Oklahoma Department of Transportation that their four properties, the two elementary schools and the highway right-of-way, will receive annexation consent. The City of Owasso can annex the four remaining areas of property, located near the intersection of East 96"' Street North and North 129t' East Avenue, by way of the three -sided type of annexation. LAND USE - Within the annexation ordinance, the City of Owasso has the choice of either incorporating the properties as AG Agricultural or as the zoning the properties have been given by the County. The staff intends to recommend that the properties be annexed with the zoning classification given to them previously by Tulsa County. The 10 acres at 9302 North 129t" East Avenue and the Episcopal Church are each zoned AG Agricultural. The properties located at the intersection of East 96"' Street North and North 129t" East Avenue are zoned CS Commercial. It should be noted that annexation does not change the current land use of the properties. If a property that is annexed is occupied by a residential structure, that structure may remain and the use of that structure may continue indefinitely. Similarly, if a property is being used for the upkeep of livestock, the keeping of livestock may continue indefinitely. r First, the City Council, by adoption of a resolution at a regular meeting, must direct the city staff to prepare and publish notice of two public hearings concerning the annexation. This resolution must also direct that an annexation services plan be prepared for the affected properties. The Planning Commission would conduct the first public hearing and make a recommendation regarding the annexation to the City Council. The City Council would conduct the second public hearing, followed by its consideration of possible action related to the annexation. Finally, an ordinance effectively annexing the properties would have to be adopted. It is the staff s findings that the eight areas of property under consideration for annexation are a part of the Owasso community and ought to be a part of the Owasso incorporated area. After all, the two schools serve Owasso residents, the highway right-of-way is sandwiched by Owasso's corporate limits, and the residents who live in this territory shop in Owasso, go to church in Owasso, are part of the Owasso school district, have the Owasso zip code, and in large part consider themselves to be contributing parts of Owasso. This annexation would be another step in a continuing attempt to make the city's boundaries more uniform, and to remove many of the gaps within Owasso's corporate limits. Past decisions by the Tulsa County Board of Commissioners, made contrary to the designs of the Owasso Master Plan, have shown that it is reasonable that the City should examine unincorporated parts of the community throughout the area for the purpose of bringing uniformity to the city boundaries. Owasso has prepared an annexation services plan as part of the annexation process, and this plan will have to be implemented as part of the Capital Improvements plan within ten years. The annexation services plan is included as an attachment to this memorandum. Owasso fire and ambulance service already serve the area. Police and Community Development services will extend to the territory immediately upon annexation. Water lines are in place and currently serve the area. Sewer mains lie in the immediate vicinity of the areas and will be extended to the properties at the owners' request and expense. Refuse collection service will be made available to the properties, but not mandatory; the City of Owasso will not forcibly take over the area from existing refuse collection providers. The roads and stormwater drainage systems within the territory will be maintained to the levels of their current condition. J`N The staff intends to recommend that the City Council pursue the annexation of the eight subject properties. Specifically, the staff intends to recommend that the Council adopt a resolution directing the staff to prepare an annexation service plan, and also directing the staff to prepare and publish notice of public hearings to be conducted by the Planning Commission and City Council concerning the annexation. 1. Case map 2. Previous staff memorandum to the City Council dated April 5, 2006 3. Maps associated with previous memorandum 4. Steps for annexation. 5. Annexation service plan r r r �y �� it%i'�r�i� % �� i ,�ji/i/i� '��� rl��� r✓ NEW IN r / %j1f✓i / - �/ � /i U �/ism , rj- %r� ys�i/�//r �I# / ri/i If / Ei�/��/�c/// ✓i�i//////✓%/%�r 6/"�// ,ice /�o / / r /�: -- ..- - - ri'%/i / %r/i r/ r� r Lf jyi ✓��% /di �'F`,�✓�'/ ^`��,,� / c�j.•� r f //!"/.��/�'�.l�/� %' � /^tiil7// rr / ///�/'il�i%��f�G/r j/ ✓//ji /r/// _ r TO: HONORABLE MAi AND COUNCIL CITY OF i t FROM: WILES COMMUNITY DEVELOPMENT DIRECTOR During the recent process of annexing property along East 96t' Street North, the staff was directed to formulate findings and recommendations concerning the possible expansion of Owasso's corporate limits. The staff that prepared these recommendations represent Community Development, Public Works, Police, and Fire. In studying the possible annexations that the City could undertake to expand its corporate boundaries, the staff initially determined what properties the City might be able to annex immediately. Using a map of the city limits, the staff examined first those properties that are either bordered by adjacent city limits on three sides or are divided into tracts not more than five acres each. The map is attached with this memorandum. Further, the staff looked at the existing gaps in the city limit boundaries to determine what areas would be most desirable for annexation. Once the possible annexation areas were determined, the staff organized the different areas into three prioritized tiers of importance. Properties included within Tier 3, the highest priority areas, are those properties that the staff feels should be annexed quickly, so that municipal enforcement over development can occur as the properties develop. Particular weight was given to properties that are either completely surrounded by corporate limits, and weight was also given to undeveloped acreages. Properties included within Tier 2, the medium priority area, are those properties that the staff believes should be studied further before annexation, or that must wait until other properties are annexed so that the City can then legally pursue the annexation of the Tier 2 properties. Properties included within Tier 1, the lowest priority area, are those properties that the staff does not believe should be annexed at this time. These lower priority properties tend to be already - developed, outlying subdivisions that do not by themselves form a gap in the corporate limits. HIGH PRIORITY ANNEXATION AREAS: As shown on a second map attached with this memorandum, the staff has identified 21 different locations of property that are included in the list of high priority annexations. Those locations are listed as follows: I . Property on East 1 16'' Street North, adjacent to Country Estates 2. Property North, South, and West of Meadowcrest 3. Property between Metro Heights and Sportspark 4. Coventry Gardens 5. Kelly Ann 6. Combs 7. Property south of Bailey Ranch Estates 8, Morton Marine 9, Sheep farm 10. Wayne Alberty's property 11. Episcopal church 12. Assembly of God property/Joanie Messer's property 13. Property between Garrett Creek and Rejoice church/Loffer's property 14. Properties north and south of Chelsea Park 15. Property between TTC property and East I Oe Street North 16. Tracts west of Metro Heights 11 17. Three tracts north of Gorilla Park 18. Hwy. 169 right of way, between East 96�1 Street North and East 126 Ih Street North 19. Property south of East 106th Street North, west of the Owasso Expressway, and east of North 129h East Avenue 20. Crown Colony 21. Rowina Mills' property Most of these 21 locations are of property either bordered on three sides by corporate limits or are divided into tracts of less than five acres. It should be noted that the Owasso Expressway right of way doesn't fall into either of these categories; consent from ODOT would be required. As shown on the third attached map, there are six identified locations that the staff believes should be annexed into Owasso, but either need to wait for the high priority annexations in order to be possible, or need further study because of right-of-way considerations. These locations are listed as follows: 1. Property between Honey Creek and Railroad 2. Properties along Tulsa County's 92 nd Street, east of Mingo 3. Territory between Owasso Expressway and Baptist Village 4. Graceland Acres 5. Three tracts between Garrett Creek and North 12qh East Avenue 6. Property roughly north of Bailey Ranch Estates and the Owasso Hospital, roughly east of North Garnett Road, south of East 126t" Street North, and roughly west of North 129t" East Avenue Locations 1, 2, and 4 are recommended to be medium priority annexation areas because these areas are located along lines of right-of-way currently maintained by Tulsa County, and would represent an increased cost of maintenance for the City of Owasso should they be annexed. The territory between the Owasso Expressway and the Baptist Village is shown as a medium priority area because the vast mixture of uses and zoning classifications in this limited area warrant further study, so that the City of Owasso knows the exact situation of the property before any annexation. Locations 5 and 6 represent a large portion of the community that should be incorporated, but must wait until the first annexations take place in order to be legally feasible. The staff has already begun the process of contacting property owners from the list of high priority areas and told them of the possibility of the City of Owasso desiring to annex their property. After making contact with the property owners, the staff will bring forward annexations for the City Council to consider over the next several months. In the event that the property owner does not give consent for the City to annex a property, the staff will ask that the City Council pass a resolution directing that public hearings be held by the Planning Commission and City Council to gain public input on the annexation. An annexation services plan will be required, and the Planning Commission and City Council will consider the annexation similarly to those properties recently processed on East 96th Street North. The staff plans to proceed with the annexation plan outlined unless there are concerns expressed by the City Council. No action is required by the City Council at this time. Owasso Community POTENTIAL THREE SIDED KEY Development Department Existing city limits 111 N. Main St. Owasso, OIL 74055( Potential three sided armexation 918.376.1500 FIVE ACRE„! 918.376.1597 www.cityofowasso.com ANNEXATIONSPotential five ure annexation �y, A.) Prepare Annexation Service Plan 1. The extension of municipal services includes water, sewer, fire protection, law enforcement, trash service, roads, community development and drainage. 2. The proposed service plan be made available for inspection at city hall. 3. Service plan implemented within 120 months. 4. Capital Improvement Plan Committee must be notified B.) Public Notice of Hearing 1. The City Council, at a regular meeting, must direct the city staff to prepare and publish notice of a public hearing concerning the annexation. The City Council must hold at least one hearing, the Planning Commission may conduct another. 2. Notice of annexation shall be mailed 14 days following the date the City Council directed the notice to be published C.) Publication of Notice 1. Notice needs to be published in the Owasso Reporter 14 days prior to both Planning Commission and City Council hearings. 2. Notice needs to be mailed first-class to property owners within a 300' radius 14 days prior to the public hearing. This is an Owasso policy, not a state requirement. The state requires that the owners of the subject propel -ties and other properties along an adjacent right-of-way be notified. 3. If property is larger than five (5) acres mail notices certified mail 14 days prior to the public hearing. 4. Notices must be mailed to all owners of property to be annexed as shown by the current year's ownership rolls in the office of the county treasurer and to the Department of Transportation 6. Map of proposed annexation along with physical description should accompany the notice. 7. Notice must state whether service plan is available for public inspection. ,`Vl OF OWASSO 0 1904 FNO OF THE 'Okl The City of Owasso proposes to extend the municipal limits of the City to the following areas of property: 1. The new Barnes Elementary School 2. The right-of-way of Hwy. 169 south of East 76 Ih Street North to the railroad overpass 3. Hodson Elementary School 4. 10 acres at 9302 North 1290' East Avenue, between the Home Depot and Central Park 5. The Episcopal Church of the Holy Cross 6. The undeveloped tract at the southeast corner of East 96 Ih Street North and North 120t" East Avenue 7. The properties on the north side of East 96"' Street North between I't Baptist Church and Hwy. 169 8. The right-of-way of Hwy. 169 from East 9e Street North to East 12e Street North The plan's implementation will be completed by July 11, 2016, and is considered to be included in the Owasso Capital Improvements Plan, Police Protection — Police services for the area will be available on the date- that the annexation becomes available. Fire Protection — The City of Owasso already provides fire protection for the area. Ambulance Service — The City of Owasso already provides ambulance service for the area. Water Service — Water service is already provided to the area. Sanitary Sewer Service — Sanitary sewer service is available in close proximity to each of the properties. Sanitary sewer service will be extended to the remainder of the properties in the area at the property owners' request and expense, Roads — Public roads in the area will be maintained to their current condition. Stormwater Drainage — Stormwater drainage facilities in the area will be maintained to their current condition. Refuse Collection — The City of Owasso will make refuse collection service available to any properties in the area that desire municipal refuse collection service. The City of Owasso will not forcibly purchase the service area from existing refuse collection providers. This plan is available for public inspection at the Owasso Community Development Department, City Hall, I I I North Main Street, Owasso, OK 74055. June 21, 2006. TO: THE HONORABLE• 1 COUNCIL CITY OF OWASSO FROM: • D. ROONEY ASSISTANT CITY MA1,T4,GEV-, 7, 1 .112m . I DATE: June 7, 2006 On October 14, 2003, the citizens of Owasso approved the extension of the third penny sales tax. The Capital Improvements Committee recommended that Fire Stations Two and Three be acknowledged as a Level 1 priority. The goal was for all Level 1 priorities to be constructed or underway during the first three years of the extension. In April of 2005, the City of Owasso entered into a contract with BILL, Inc. for the purposes of providing engineering and architectural services for Station No. 3. BILL, Inc was also the firm selected by the City of Owasso to remodel the former City Mall into what is now known as Station No.2, which was completed in the summer of 2005. The original contract amount was for $79,800 to cover architectural, civil, structural, mechanical, electrical, interior design, and cost estimating. An additional estimate of $10,000 was included to cover the survey and gco--technical costs. Therefore, the anticipated total cost of the contract was $89,800. Upon a change of leadership in the department, as well as the desire for the Police Department to develop "sub -stations" to address future growth needs in their operations, it became apparent that the contract for architectural and engineering services would need to be amended in order to incorporate those changes. In addition to these items, staff also felt it necessary to explore the opportunities of geothermal heating and cooling of the facility, as well as the potential of polysteel construction. On May 17, 2006, staff conducted a meting with Mr. Kim Reeve to review the contract amendment, as well as ensure that concerns were addressed regarding alternative methods of construction, heating and cooling, and future expansion. Additionally, staff felt it was important for the $10,000 for the surveying and geo-technical costs to be included in the bottom line of the contract total, not as a separate "add on" as was presented in the original contract. The contract amendment submitted by BILL, Inc has increased $53,200; $10,000 of which is the survey and geotechnical costs included as an "add on" in the original contract. Staff has reviewed the proposed contract amendment, and due to the increase in the size and scope of the eventual structure, is comfortable with the amendment. FUNDING: Funding for the Fire Station No. 3 Project was established at $1,200,000. To date, $196,617 has been spent on the acquisition of the land and associated expenses. Additionally, of the original $79,800 architect and engineering budget, $15,960 has been spent for conceptual design and drawings. RECOMMENDATION: Staff intends to recommend Council approval of the amendment to the contract for architectural and engineering services for Fire Station No. 3 for the amount of $133,000 at the June 20, 2006 Council meeting. ATTACHMENTS: 1. Amendment No. 1 Amendment No. 1 s'AMENDME NT TO CONTRACT CITY OF O; .CONTRACT STATION NO. BETWEEN BKL, D THE CITY OF OWASSO 1. Architecture/Engineering Firm: a. Narne: BKL, Inc. b. Telephone No.: (918) 835-9588 c. Address: 6311 E. Tecumseh, Tulsa, OK 74115 2. Project Title and Location: Owasso Fire Station, No. 3, Owasso, Oklahoma 3. Contract Amendment for- Additional Professional Services for increased size and scope of original Contract. All other provisions of the original Contract apply. 4. Revise Contract as follows: Article 11.2.1 Delete: "....Seventy -Nine Thousand Eight Hundred Dollars ($79,800.00)." Add: "....One Hundred Forty -Five Thousand Dollars ($133,000.00)." I Delete fee for Survey and Geotechnical Report. Survey and Geotechnical Report will be included in revised fee in Article 11.2.1. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed by their duly authorized officers or representatives on the dates set forth below. Approved By City Of Owasso, Oklahoma BKL, Inc. Title: 'title: Presid�rit . ;_,_- Date: Date: -- E VERIFICATION State of Oklahoma ) ss. ®®®® i'rrlt�r% a®®®Notary Public, on this �� day of ` 2006, personally appeared rZ known to me to be the President �_of . ICL Inc. and the identical person who > irzand foregoing instrument, and acknowledged to me that he executed the same as his free and vo q t d for the uses and purposes therein set forth. r.�`�> Notary Public HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOE NURRE, P.E. CITY ENGINEER SUBJECT: THREE LAKES ,. ,IMPROVEMENTS (REVISEDCONTRACT 11 . SCOPE) DATE: June 8, 2006 BACKGROUND: In July 2005, the City Council commissioned the preparation of construction documents for the reconstruction of deteriorated roadways serving the Three Lakes Village residents. On January 17, 2006, following the completion of engineering and advertisement, the rehabilitation work (which includes removal and replacement of over 5,300 square yards of existing pavement complete with new curb and guttering) was awarded to Austin Paving, LLC in the amount of $308,869.40. Initial demolition for this Contract revealed the presence of significantly differing sub -surface conditions, unsuitable for road construction. In response to these conditions, staff recommended the installation of perforated pipe edge drains (located along the back of the curb in the aggregate base course) to drain excess water in the sub -grade and base courses. In addition to the pipe edge drains, staff recommended an enhanced version of the geotechnical fabric reinforcement proposed in the initial design to address the low strength of the sub -grade soils. Staff has also recommended additional project scope to relocate the remaining water services in the neighborhood and selective repair of structures and pipes in the existing storm water drainage system. During its regularly scheduled meeting of April 18, 2006, Council approved an additional appropriation of $120,000 from the reserve balance of the General Fund for the purpose of funding these additional scope items. CONTRACT CHANGES - Based on Council's approval of a change and expansion of the scope of the project, staff prepared contract documents for "Three Lakes Village Roadway Improvements — Contract II (Revised Scope)." This Contract was advertised on May 9, 2006 with a Bid Opening date of June 12, 2006. Since this contract is bid publicly on an equivalent basis as the previous contract, it is possible that a Contractor other than Austin Paving (the original successful bidder) may be the successful bidder for this contract. Contract II documents reflect an effort to separate the project into two separate, dcfinable phases in order to eliminate, as much as possible, extensive coordination between the possible two Contractors. This was accomplished in two ways: Three Lakes Village Streets Three Lakes Village Roadway Improvements Contract II (Revised Scope) Page 2 of 2 o Redefining the scope of the initial contract with a series of additive and deductive change orders o Narrowly defining the scope of the second contract to only those items which precede the principle paving operations of the Phase I contract in sequence or location. The redefined scope of the initial contract calls for removing (by deductive change order) all items not associated with base preparation and paving and adding (by additive change order) pay items associated with the proposed enhanced geotechnical reinforcement and edge drain system. These change orders are being negotiated prior to acceptance of bids for Contract II. Engineer's Estimate of Probable Cost for the net change to Contract I through additive and deductive change orders is $37,619, which represents a net change, by change order, of 12.2 % of the original contract. Contract II provides for all pay items associated with demolition of paving and drives, utility relocation, storm drain installation and repair, dry well construction as well as excavation to the sub -grade elevation. These items include some enhanced scope but are principally items removed from the scope of Contract 1. The intended "finished product" of Contract II is a smooth -graded sub -base, suitably prepared to serve as the initial surface for paving operations. Engineer's Estimate of Probable Cost for Contract II is $82,333. Total cost of the revised scope of Contract I and the additional scope of Contract II is $ 119,952. A mandatory pre -bid meeting was held at the Owasso Community Center on May 30, 2006. The only bids honored at the bid opening will be from those bidders having a representative at this mandatory meeting. Three Contractors, including Austin Paving (the successful bidder for the initial contract) attended and are approved as potential bidders. Bids are to be opened on Monday, June 12, 2006 at 2:00 PM CDT. A bid tabulation will be available for Council review at the June 13 work session. FUNDING: FY 05-06 appropriations for this project include funding in the amount of $310,000. Additional funding in the amount of $120,000 will be obtained from the reserve balance of the General Fund as approved by Council. R-ECOMMENDATIONS: Staff intends to recommend acceptance of the bid from the lowest responsive and responsible Contractor for "Three Lakes Village Roadway Improvements -- Contract 11 (Revised Scope)" pending a thorough review of bids submitted and opened on June 12, 2006 . ►tT N►i> :: ► r ux ,;MAYOR CITY OF ,, FROM: JOE .. CITY ENGINEER SUBJECT: AGREEMENT ,,R FACILITIES GASRELOCATION WITH OKLAHOMA NATURAL GASCOMPANY 8 6NORTH ,,.MINGO ROAD INTERSECTION DATE: June 6, 2006 BACKGROUND As part of the projects approved under the Oklahoma Department of Transportation (ODOT) Local Government Program, this project involves the widening and signalization of the intersection at E. 86"' Street North and N. Mingo Road. Although originally programmed for construction under the 1998 Bond, the work was delayed to allow for the completion of other capital improvements projects. Final design for the initial scope of the project by CH2MHil1 was completed in April 2002. This design provided for a typical rural asphalt intersection, without sidewalks, curb and gutter and camera operated signals. Following the completion of E. 76t" Street North Widening, City of Owasso staff contacted ODOT to begin construction of improvements at E. 86th Street North and N. Mingo Road intersection. ODOT personnel indicated that funding would be available after November 2005, and Advertisement for Bids would be scheduled following receipt of funding. A June 2005, design review personned in preparation of Advertisement for Bids revealed that the proposed intersection and signalization improvements no longer meet City standards. In August 2005, staff solicited proposals from both CH2MHil1 and C2A Engineering for additional design work including preparation of documents for the construction of a five -lane, four-way concrete intersection, complete with sidewalk, curb and gutter and drainage improvements, intended to bring the project into conformance with current City standards as well as accommodate future changes in traffic flow patterns when the land located directly south of the existing intersection developed. Council approved an engineering services contract with C2A Engineering during its regularly scheduled meeting of October 18, 2005. UTILITY RELOCATION - Since that time, design work and document production for the project have been completed and final documents have been submitted to ODOT for review. A utility relocation meeting was held on February 22, 2006 and final drawings were issued to utilities for review on April 13, 2006. All utilities were given notice to begin relocation for the project on May 13, 2006. Page 2 Agreement For Gas Facilities Relocation 86`" Street North & Mingo Road Intersection American Electric Power — Public Service Company of Oklahoma (AEP-PSO), Southwestern Bell (SBClAT&T), Washington County Rural Water District No. 3, Oklahoma Natural Gas (ONG) and Cox Communications have engineered the relocation of utilities to allow for the construction of the improvements. All utilities, except for ONG and Washington County Rural Water District No. 3, are located within the public ROW and have no dedicated easements, thus relocation will be at no expense to the City. ONG currently owns approximately 1,336 linear feet of low and medium pressure distribution pipelines as well as a 2" gas regulator and service with a 2" relief valve to be relocated within the limits of the project. Of the total length, 1,216 linear feet are located outside the public ROW and within a privately owned easement. This portion will have to be relocated at an estimated cost to the City of $190,626.00 including material, labor, and contract administration. AGREEMENT FOR GAS FACILITIES RELOCATION: The Agreement (see Attachment A) contains language outlining how ONG will be reimbursed for the work and what the relocation costs will be based on: ® The City will reimburse ONG within thirty (30) days of completion of work, which is estimated to be mid -August. ® Relocation costs will be based on actual relocation costs. ® ONG will award and pay for the work based on competitive bids or continuing contract, whichever is deemed most practical and economical by ONG. ® If the contract is awarded at a higher amount than the estimate, ONG will send the City a written notice, and the City will have the right to terminate the agreement within ten (10) days of receipt of notice. ® ONG easements shall be considered to retain precedence so that any City project in the fixture requiring additional relocations of the same facilities shall be paid by the City. The City Attorney has reviewed this agreement and found it acceptable. FiJNDING: Sufficient funds remain in the Capital Improvements Fund for this project. RECOMMENDATIONS. Item 1: Staff recommends Council approval of authority for the Mayor to execute the Agreement for Gas Facilities Relocation between Oklahoma Natural Gas Company and the City of Owasso for 86"' Street North and Mingo Road Intersection Improvements. Item 2: Staff recommends Council approval of authority for the City Manager to terminate the agreement (as allowed by paragraph 6 of the agreement) if revised estimates submitted by ONG become more than $190,626.00 prior to commencement of construction and if it is determined by the City Manager that the revised estimate no longer fits within the City budget. ATTACHMENTS: A. Agreement and estimate We 1 0 W' N ffl1_VQ'q LTJ I I 10 10 T 0 B 1H I R 10 1 rIII Oklahoma Natural Gas Company, a Division of ONEOK, Inc., hereinafter called "Company," owns various medium pressure and low-pressure distribution natural gas pipelines within the construction limits of the referenced project in the City of Owasso, Tulsa County, Oklahoma, which Company utilizes in the discharge of its duties as a public service corporation. City of Owasso, Oklahoma, a municipal corporation, hereinafter called "City," has requested Company to relocate these facilities to accommodate the proposed construction of the referenced project as shown on plans therefore, the latest of which were received electronically by Company on April 27, 2006. City agrees to reimburse Company in the extent and manner hereinafter stated for that portion of the cost of relocating said facilities which is for the benefit of City. Company proposes to perform the necessary relocation of its facilities in substantial accordancewith the five plan sheets and the one -page cost estimate, all dated May 1, 2006, of which four copies each are attached. Company will bear the cost of relocating the portions of the facilities which do not occupy private rights -of -way. The City's share of the estimated cost of the necessary relocation will be $ 190,626, all of which is to be reimbursed to Company by City. City by accepting the proposal agrees that City shall reimburse Company for its share of the total actual relocation costs, said costs being arrived at in the same manner as used in Company's estimated cost of the project attached hereto. Such relocation costs will be based upon, but not necessarily limited to, material suppliers', work contractors', and equipment -rental invoices; and at then -current rates and prices, company's transfer and stores expense charges for warehoused materials; payroll time sheets; indirect labor charges; auto, truck, and equipment use records; expense statements; and standard allocated overhead charges. Company's award of and payment for contracted work will be based upon competitive bids or continuing contract, whichever appears to the Company will be most practical and economical. It is further understood, and City by acceptingthis proposal agrees, that City will reimburse the Company in accordance with this agreement within thirty (3 0) days after the said relocation work has been completed and Company's statement for City's costs thereof has been submitted. Company agrees that in the event Company should determine prior to commencement of construction that the revised estimated amount of the reimbursement by the City may exceed the estimated cost as stated herein, Company shall notify the City of such determination in writing. City shall have the right to terminatethis agreementwithin ten (10) days of receipt of such said written notice. If City elects to so terminate, City shall pay Company the City's share of any engineering cost incurred to date of termination. If the City does not terminate the agreement within the ten (10) days, it shall remain in full force and effect. The Company by agreeing to or by abandoning, relocating, or modifying any of its facilities pursuant to this agreement shall not thereby be deemed to have abandoned, modified, released, or otherwise destroyed any of its rights existing at the time of the execution of this agreementunder valid and subsisting private right-of-way easements granted to, obtained by or through condemnation, or otherwise vested in the Company unless the Company shall have released same by written instrument. Further, should the Company in the course of relocating the above -described facilities relocate any of such facilities Page 1 of 3 presently located on private right-of-way onto public right-of-way, the Company shall be deemed in respect to such facilities to have retained sufficient easement and other rights such that if said facilities are encompassed within any future governmental proj ect requiring relocation, adjustment, or abandonment of such facilities, that the Company shall be entitled to reimbursement for the cost of such relocation, adjustment, or abandonment from the governmental agency requiring the same; provided, however, this provision shall not be construed as requiring reimbursementby the City of Owasso except when such relocation, adjustment, or abandonment is required for a project of the City of Owasso. Any changes made by the City in this proposal as submitted by the Company shall be subject to the written acceptance thereof by the Company before there is any binding contract between the parties. City by accepting this proposal warrants that it now has or will have unencumbered funds available with which to pay the relocation costs to the extnt herein above provided. If this proposal is not accepted by the City within one (1) year from the date of this letter, this proposal shall automaticallyterminate and thereafter shall not be subject to acceptance by the City unless the proposal is reinstated by Company. Company respectfully requests that the City of Owasso agree to the terms of this proposal by signing in the space provided below and returning one executed copy to us. ATTEST: OKLAHOMA NATURAL GAS COMPANY, A DIVISION OF ONEOK, Inc. r b� By: .a A;�4sf`ant Secretary St ve Wood Vice President- Operations Dated: Page 2 of 3 APPROVED as to form and legality this day of 52006. City Attorney Mayor ATTEST: City Clerk This day of 92006. ONCr' JO NO. 021.055.2112.010065 Page 3 of 3 OKLAHOMA NATURAL GAS COMPANY ESTIMATED GAS FACILITIES RELOCATION COST 86TH STIR. NORTH AND MINGO ROAD CITY OF OWASSO JOB NO 17760(04) 021.055.2112.010065 MATERIAL COST: Q Y UNIT COST AMOUNT 6 5/8" PIPE -STEEL, LINE, 0.188" WALL, 12.94#/FT. API 5L, X-42, ERW, BEV, FBE, COATED 840 ft. 4.30 $3,612 4" PIPE -PE 2406, IPS, .395" WALL, SDR 11.5, YELLOW, 600' ROLL 600 ft. 1.19 $714 2 3/8" PIPE -STEEL, LINE, .154" WALL, 3.66#/FT, API-5L, X-42, ERW, COATED 40 ft. 2.72 $109 6" TEE -SPHERICAL, SERIES 300, ANSI 300,740 LB WP 4 ea. 921.99 $3,688 4" SADDLE-ELECTROFUSION, MD PE 2406, LESS SLEEVE 1 ea. 70.13 $71 2" VALVE -GATE, RAISED FACE, FLANGED, ANSI 300, 740# WP, STEEL 1 ea. 654.11 $655 2" FLANGE -WELD NECK, RAISED FACE, ST, 300 LB 2 ea. 10.13 $21 2" GASKET-.125" THICK, SER 300, 400, 600, 740 PSI WP 2 ea. 3.03 $7 2"-BOLT-STUD, 5/8"x3 1/2", W/2-2H HEX NUTS, ASTM GR-87 16 ea. 0.49 $8 6" ELBOW-ST WELD 90 DEG LR, LTWT GRADE B, SMLS 9 ea. 30.74 $277 2" FITTING -THREADED, 0-RING, 1500 LB 4 ea. 77.45 $310 4" ELBOW -BUTT FUSION, IPS, 90 DEG., MD PE 2406 4 ea. 7.00 $28 2" ELBOW-ST WELD 90 DEG., LR, STD, GR. B, SMLS 2 ea. 3.19 $7 6"x6"x2" TEE-REDUC, WELD, STEEL, STD, GR.B, SMLS, .280" 1 ea. 104.28 $105 6" CAP -STEEL -WELD .219" 4 ea. 12.91 $52 4" CAP -BUTT FUSION, IPS, MD PE 2406 2 ea. 4.84 $10 4" TRANSITION -FITTING, ST-PL, WELD COATED WITH TRACER, 2406 1 ea. 19.21 $20 52"-84" VALVE -BOX, PL, SCREW TYPE 1 ea. 59.91 $60 #10 AWG WIRE -TRACER, SOLID COPPER, PER ASTM B-1 600 ft. 0.06 $36 5 LB ANODE -MAGNESIUM, PACKAGED, 10 FT. LEAD 2 ea. 17.85 $36 17 LB ANODE -MAGNESIUM, PACKAGED, 10 FT, LEAD, D3 HIGH POT 5 ea. 41.59 $208 2" REGULATOR -SERVICE WITH 2" RELIEF VALVE ( DWG 70.20-02) 1 ea. 1,549.49 $1,550 2" WRAP -PIPE, PROTECTO 320/50 FOR 1 roll 14.50 $15 PRIMER -PIPE, PROTECTO WRAP 1170 1 gal. 9.42 $10 4"x9' ROLL, TAPE WAX, UNDERGROUND NO. 1 51 roll 5.40 $276 PRIMER -WAX, TAPE #1, UNDERGROUND APPLICATION 2 gal. 20.37 $41 4"x9' TAPE -WAX, ABOVE GROUND NO. 2W 6 roll 7.20 $44 PRIMER -WAX, TAPE, FOR WHITE TAPE, ABOVE GROUND 1 gal. 26.72 $27 MISC. MATERIAL $2,400 TOTAL ESTIMATED MATERIAL COST $14,397 INSTALLATION COST: Stores Expense $2,376 Contract Construction Labor $102,640 Contract Design & Drafting Services $5,224 Company Labor $15,396 Indirect Labor, Payroll, Insurance, and Taxes $6,313 Automotive Expense $2.310 Right of Way New Purchase and Existing Damages §5 000 TOTAL $153,656 Administrative and General Expense $24,017 Omissions and Contingencies $26,651 ESTIMATED INSTALLATION COST $189,927 ESTIMATED MATERIAL COST $14,397 ESTIMATED ABANDONMENT COST $5,109 TOTAL ESTIMATED RELOCATION COST $209,433 FINANCIAL RESPONSIBILITY Total within Private Right of Way m 1216 ft. Total within Public Right of Way a 120 ft City Share 1216 ft. within additional rewired R/W 91.02% _ $190,626 1336 ft. within total required R/W ONG Share 120 ft, within present Public R/W 8.98% = $18,807 1336 ft. within total required R/W Eastern Region Engineering (Randy Stalcup) Prepared By: Utility Design Services Inc. (Gerald Noll) 5/1 /2006