HomeMy WebLinkAbout1996.09.17 OPGA MinutesP"10 OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, September 17, 1996
The Owasso Public Golf Authority met in regular session on Tuesday, September 17, 1996 in
the Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, September 13, 1996.
ITEM 1: CALL TO ORDER
Chairman Ewing called the meeting to order at 7:45 p.m.
ITEM 2: ROLL CALL
PRESENT ABSENT
Danny Ewing, Chair
Joe Ramey, Vice Chair
Mary Lou Barnhouse, Trustee
Michael Helm, Trustee
Tracy Standridge, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ITEM 3: REQUEST APPROVAL OF THE MINUTES OF AUGUST 20 1996 REGULAR
MEETING.
Mr Ramey moved, seconded by Mr Standridge, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5 -0.
ITEM 4: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE ADOPTION OF A POLICY STATEMENT
REGULATING THE TYPE OF SHOE "SPIKES" ALLOWED FOR USE ON
THE BAILEY GOLF RANCH COURSE.
Mr Lehr said that representatives from Tulsa area public golf courses have met and discussed
plans to ban the use of metal spikes on the public courses beginning May 1, 1997. This action
Owasso Public Golf Authority September 17, 1996
is being taken to reduce wear and tear on greens and make putting surfaces smoother and
aesthetically more pleasing to the eye. The Owasso Golf Advisory Committee voted
unanimously in favor of Bailey Golf Ranch participation in supporting the proposed ban.
Chairman Ewing asked why the ban wasn't effective immediately. Mr Lehr said that time
needed to be allowed for golfers to change out the metal spikes in their shoes, and
representatives of the golf courses believe that May 1 would allow that time, as well as typically
begin a new golfing season. Mr Helm moved, seconded by Mr Standridge, to adopt the
following policy statement banning metal spikes at Bailey Golf Ranch effective May 1, 1997:
"The use of metal spikes shall be prohibited for all players at Bailey Golf Ranch.
Only shoe spikes that are considered and defined as 'soft spikes' (synthetic spikes)
are allowed to be used on the course."
AYE: Helm, Standridge, Barnhouse, Ramey, Ewing
NAY: None
Motion carried 5 -0.
ITEM 5: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE ADOPTION OF A PERSONNEL POLICIES AND
PROCEDURES MANUAL FOR EMPLOYEES OF THE OWASSO PUBLIC
GOLF AUTHORITY.
Mr Harder presented proposed changes to the City of Owasso Personnel and Policy Manual,
dealing specifically with employees at the golf course. Changes would be made in Chapter 5,
Section 2,A, identifying the holidays for Bailey Golf Ranch employees and in Section 2,C
modifying the method of calculating Bailey Golf Ranch employees' holiday pay. Mr Ramey
moved, seconded by Mr Standridge, to approve the modified personnel manual as The Owasso
Public Golf Authority Personnel Manual for immediate use in administering the personnel system
of the city employees employed at the Bailey Golf Ranch.
AYE: Ramey, Standridge, Barnhouse, Helm, Ewing
NAY: None
Motion carried 5 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE ADOPTION OF A 1996 -97 OPERATING BUDGET
FOR THE OPGA FUND.
Ms Bishop presented a proposed budget for golf course operations. This budget was not
presented to the Trustees in June for adoption because the city had just assumed responsibility
for the golf operations, and also needed to finalize the new debt. Revenue and expense
projections for the 1996 -97 golf operations of the OPGA have now been finalized. Mr Ramey
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Owasso Public Golf Authority
September 17, 1996
moved, seconded by Mr Helm, to adopt the proposed FY 1996 -97 Operating Budget for the
OPGA and direct its filing with the City Clerk.
AYE: Ramey, Helm, Standridge, Barnhouse, Ewing
NAY: None
Motion carried 5 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR THE SETTLEMENT OF A CLAIM FOR THE PAYMENT OF
SERVICES RENDERED, SUCH CLAIM MADE BY GOLF RESOURCES INC
DALLAS, TX.
On July 28, 1992, The Owasso Public Golf Authority entered into a contract with Golf
Resources Inc of Dallas, Texas for management services at the golf course. An amendment to
the contract was adopted on September 28, 1993, to add accounting and bookkeeping as a
function of the contract and to increase the amount paid to Golf Resources as a result of that
increase in duties. Another amendment was adopted on February 26, 1996 that restructured the
fee schedule for the remainder of the contract period and set a time frame for the renegotiation
or termination of the contract. In January 1996, the city staff assumed the responsibility for
bookkeeping and accounting functions for the Authority as a method of reducing costs and in
order to get a better picture of the financial condition of the golf operations. The OPGA
Trustees all resigned on March 29, 1996, and the City Council subsequently appointed
themselves as Trustees. Mr Ray said that it became apparent in April 1996 that Golf Resources'
management of the Authority's business lacked the financial competence and understanding
required for a public sector business, and that the operational control of the golf course must be
assumed by the city. Golf Resources was notified on April 16, 1996 that complete managerial
control of the day -to -day golf operations were to be vested in Warren Lehr and that Golf
Resources' management decisions was terminated. On April 30, 1996, Golf Resources was
notified that the OPGA had assumed control and operation of the pro shop. Since those actions
have been taken, the fiscal management of the golf operations has improved, with all overdue
bills being paid, all past due merchandise inventory being paid, and all lease payments brought
up to date. On May 1, 1996, Golf Resources asserted a claim against the Authority in the
amount of $46,550 for management fees, pro shop profit and interest and attorney fees. A
meeting was held between Golf Resources and city representatives to discuss a settlement of the
claim. The position of the Authority's attorney is that there is a breach of contract due to Golf
Resources' failure to perform, and that the only acceptable settlement of the claim would be its
withdrawal. Mr Ray presented three options to the Trustees: 1) Reject the offer and inform Golf
Resources of that rejection, 2) Accept the settlement offer and pay approximately $45,000 in
fees, projected profit, and attorney fees, or 3) Reject the offer, but direct staff to make a counter
offer. Following discussion Chairman Ewing moved, seconded by Mr Standridge, to reject the
proposed settlement offer as unacceptable and direct the Authority Attorney to transmit that
decision to the attorney for Golf Resources.
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Owasso Public Golf Authority September 17, 1996
AYE: Ewing, Standridge, Barnhouse, Helm, Ramey
NAY: None
Motion carried 5 -0.
ITEM 8: REPORT FROM OPGA MANAGER
Mr Ray said that the year -to -date financial reports reflect a loss because of an extra lease
payment that was made.
ITEM 9: REPORT FROM OPGA ATTORNEY
No report.
ITEM 10: UNFINISHED BUSINESS
None.
ITEM 11: NEW BUSINESS
Chairman Ewing requested that a claims list of some kind be included on the next, and
subsequent, OPGA agendas.
ITEM 12: ADJOURNMENT
Mr Helm moved, seconded by Ms Barnhouse, to adjourn.
AYE: Helm, Barnhouse, Standridge, Ramey, Ewing
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 8: 5 p.m.
Danny Ewin , Chai erson
Marcia outwell, Autho ' y Secretary
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