HomeMy WebLinkAbout1996.11.05 OPGA MinutesI
OWASSO PUBLIC GOLF AUTHORITY
MINUTES OF SPECIAL MEETING
Tuesday, November 5, 1996
The Owasso Public Golf Authority met in special session on Tuesday, November 5, 1996 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, November 1, 1996.
ITEM 1: CALL TO ORDER
Chairman Ewing called the meeting to order at 8:35 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Danny Ewing, Chair
Mary Lou Barnhouse, Trustee
Michael Helm, Trustee
Tracy Standridge, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ABSENT
Joe Ramey, Vice Chair
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF OCTOBER 15, 1996
REGULAR MEETING AND OCTOBER 29, 1996.
Ms Barnhouse moved, seconded by Mr Helm, to approve the minutes as submitted, by reference
made a part hereto.
AYE: Barnhouse, Helm, Standridge, Ewing
NAY: None
Motion carried 4 -0.
Owasso Public Golf Authority
ITEM 5: REQUEST APPROVAL CLAIMS.
November 5, 1996
Ms Barnhouse moved, seconded by Mr Standridge, that the following claims be approved as
submitted: (1) Bailey Golf Ranch $27,348.30.
AYE: Barnhouse, Standridge, Helm, Ewing
NAY: None
Motion carried 4 -0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE APPROVAL OF AN AMENDMENT TO THE
SCHEDULE OF PREVIOUSLY APPROVED REGULAR MEETINGS OF THE
OPGA.
The OPGA Trustees approved a schedule of regular meetings at their May 21, 1996 meeting,
with meetings set for the third Tuesday of each month immediately following the City Council
and /or OPWA meeting. In order to approve claims in a timely manner, the staff requested an
amendment to the schedule of regular meetings to provide for one additional regular meeting on
the first Tuesday of each month. The first meeting of the month will normally be for the
purpose of considering claims. Ms Barnhouse moved, seconded by Mr Standridge, to approve
the amendment to the schedule of regular meetings.
AYE: Barnhouse, Standridge, Helm, Ewing
NAY: None
Motion carried 4 -0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO TRUSTEE
ADOPTION OF AN ACCOUNTING POLICY AND AUTHORIZING A
PROCEDURE FOR THE PRESENTATION AND APPROVAL OF CLAIMS.
Ms Bishop presented a proposed procedure authorizing payment of claims by invoice due date
for food and beverage items, merchandise for resale, and sales taxes; requiring Trustee approval
for all other claims prior to payment; and providing for the presentation and approval of all
claims, paid and unpaid, on a claims list at an OPGA meeting. Mr Standridge moved, seconded
by Mr Helm, to adopt the proposed policy for the presentation and approval of claims.
AYE: Standridge, Helm, Barnhouse, Ewing
NAY: None
Motion carried 4 -0.
F)
Owasso Public Golf Authority
ITEM 8: ADJOURNMENT
Mr Helm moved, seconded by Ms Barnhouse, to adjourn.
AYE: Helm, Barnhouse, Standridge, Ewing
NAY: None
Motion carried 4 -0 and the meeting was adjourned at 8:47 p.m.
Marci6 Boutwell, Aifthority Secretary
3
Danny
0
November 5, 1996
11