HomeMy WebLinkAbout1997.01.07_OPGA MinutesOWASSO PUBLIC GOLF AUTHORITY
MINUTES OF REGULAR MEETING
Tuesday, January 7, 1997
The Owasso Public Golf Authority met in regular session on Tuesday, January 7, 1997 in the
Council Chambers at the Owasso Community Center per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 4:00 p.m. on Friday, January 3, 1997.
ITEM 1: CALL TO ORDER
Chairman Ewing called the meeting to order at 8:03 p.m.
ITEM 2: FLAG SALUTE
The flag salute was given during the City Council meeting preceding this meeting.
ITEM 3: ROLL CALL
PRESENT
Danny Ewing, Chair
Joe Ramey, Vice Chair
Mary Lou Barnhouse, Trustee
Michael Helm, Trustee
STAFF
Rodney J Ray, City Manager
Ronald D Cates, Authority Attorney
Marcia Boutwell, Authority Secretary
A quorum was declared present.
ABSENT
Tracy Standridge, Councilor
ITEM 4: REQUEST APPROVAL OF THE MINUTES OF DECEMBER 17 1996
REGULAR MEETING.
Mr Ramey moved, seconded by Ms Barnhouse, to approve the minutes as submitted, by
reference made a part hereto.
AYE: Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 4-0.
Owasso Public Golf Authority
ITEM 5: REQUEST APPROVAL CLAIMS.
January 7, 1997
Mr Ramey moved, seconded by Chairman Ewing, that the following claims be approved as
submitted: (1) Bailey Golf Ranch $22,041.33; (2) Payroll #1 $13,537.05; (3) Payroll #2
$4,577.46.
AYE: Ramey, Ewing, Barnhouse, Ramey
NAY: None
Motion carried 4-0.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO THE
AWARD OF A CONTRACT FOR THE PURCHASE OF 12 ELECTRIC GOLF
CARTS AND AUTHORIZATION FOR PAYMENT, AND TO A REQUEST
FOR A SUPPLEMENTAL APPROPRIATION TO THE GOLF COURSE FUND
BUDGET IN THE AMOUNT OF $14,400.
Mr Lehr said that on November 19, 1996, the OPGA authorized the solicitation of bids for the
purchase of 12 electric golf carts which would match our existing fleet of 60. This was
precipitated by an offer from Justice Golf Car to sell us our 12 current seasonal lease carts for
$1200 each. Bid documents were issued on December 5, 1996, and bids were opened on
December 19, with the only bid received being from Justice Golf Car Company. The staff
recommended that the OPGA accept the bid proposal for the purchase of twelve electric golf
cars from Justice Golf Car Company of Oklahoma at a total cost of $14,400, and authorize the
payment for those carts; as well as approve a supplemental appropriation to the FY96-97 Golf
Course Fund budget in the amount of $14,400. This item was presented to the Golf Advisory
Committee and they concurred with the staff recommendation. Mr Ramey moved, seconded by
Mr Helm, to award a bid for the purchase of twelve electric golf cars to Justice Golf Car
Company of Oklahoma at a total cost of $14,400, authorize payment, and approve a
supplemental appropriation to the FY96-97 Golf Course Fund budget in the amount of $14,400.
AYE: Ramey, Helm, Barnhouse, Ewing
NAY: None
Motion carried 4-0.
ITEM 7: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR APPROVAL TO BARTER A JACOBSEN 720 SWEEPER FOR
THREE ELECTRIC GOLF CARTS WITH BEDS AND CHARGERS.
On November 19, 1996, the OPGA declared a Jacobsen Sweeper surplus to the needs of the
OPGA and authorized the solicitation of such for sale or barter, pursuant to City Code,
Section 7-108. The piece of equipment was advertised for sale or barter on November 29th.
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Owasso Public Golf Authority January 7, 1997
Although several calls were made to maintenance equipment representatives and area golf course
superintendents, the only offer made was for a trade whereby the OPGA would receive three
1994 EZ-GO electric golf cars from Jacobsen Textron of Oklahoma in return for the sweeper.
The present value of the Sweeper has been established at $5100. Research indicates that the
present value of the three carts is $5100. This trade would provide us with equipment which
is much more useful to the needs of the golf course and will increase the efficiency and
productivity of our golf course maintenance crew. The Golf Advisory Committee agrees with
the staff recommendation for this trade. Mr Ramey moved, seconded by Ms Barnhouse, to
approve the barter of a golf course sweeper for three electric golf cars offered by Jacobsen
Textron.
AYE: Ramey, Barnhouse, Helm, Ewing
NAY: None
Motion carried 4-0.
ITEM 8: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR TRUSTEE AUTHORIZATION TO SOLICIT BIDS FOR THE
PURCHASE OF 60 SETS OF NEW GOLF CART BATTERIES.
Mr Lehr said that the fleet of sixty 1993 Club Car DS electric golf carts at the golf course came
factory equipped with Trojan T-105 batteries. This brand and type of battery is widely accepted
in the golf industry as the best battery on the market, with no close competitors. These batteries
have performed extremely well for over three years. All batteries were recently tested with the
use of a discharger, hydrometer, and load tester. The results show a need to purchase 60 new
sets of six (360) deep cycle golf cart batteries which will allow the carts to run strong for three
more years, one year beyond our final lease/purchase payment. The estimated cost of these
batteries is approximately $15,000 and was included in the FY96-97 golf course budget.
Chairman Ewing moved, seconded by Mr Ramey to authorize the solicitation of bids for the
purchase of 60 sets (360) of new Trojan T-105, 6 volt, deep cycle golf cart batteries.
AYE: Ewing, Ramey, Barnhouse, Helm
NAY: None
Motion carried 4-0.
ITEM 9: REPORT FROM OPGA MANAGER
No report.
ITEM 10: REPORT FROM OPGA ATTORNEY
.-.
No report.
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Owasso Public Golf Authority
ITEM 11: UNFINISHED BUSINESS
None
ITEM 12: NEW BUSINESS
None
ITEM 13: ADJOURNMENT
Mr Ramey moved, seconded by Chairman Ewing, to adjourn.
AYE: Ramey, Ewing, Helm, Barnhouse
NAY: None
Motion carried 4-0 and the meeting was adjourned
MarA Boutwell, Aullfority Secretary
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January 7, 1997