HomeMy WebLinkAbout2009.07.21_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: July 21, 2009
TIME: 6:30 p.m.
PLACE: Council Chambers, Old Central Building
109 N. Birch
A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at
5:00 p.m. on Friday, July 17, 2009. kk ljaifl-tm)
iann M. Stevens, Deputy City Clerk
AGENDA
1. Call to Order
Mayor Stephen Cataudella
2. Invocation
Dale Blackwood, Retired Pastor
3. Flag Salute
4. Roll Call
O: \ MANAGERIAL \Agendas \Council\2009 \0721. doc
Owasso City Council
July 21, 2009
Page 2
5. Consideration and appropriate action relating to a request for Council approval of the Consent
Agenda. All matters listed under "Consent" are considered by the City Council to be routine
and will be enacted by one motion. Any Councilor may, however, remove an item from the
Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable.
A. Approval of Minutes of the July 7, 2009 Regular Meeting and July 14, 2009 Special
Meeting.
Attachment # 5 -A
B. Approval of Claims.
Attachment # 5 -B
C. Acknowledgement of receiving the monthly FY 2008 -2009 budget status report.
Attachment # 5 -C
D. Approval of the First Amended E -911 Interlocal Agreement, creating the Regional 911
Board, to include the City of Bixby as a participating jurisdiction and other related
provisions.
Attachment # 5 -D
6. Consideration and appropriate action relating to items removed from the Consent Agenda.
7. Consideration and appropriate action relating to a request for Council acceptance of a
Cherokee Nation Grant in the amount of $5,350 and approval of an amendment to the FY
2009 -2010 General Fund increasing estimated revenues and the appropriation for expenditures
in the Police Services Budget.
Mr. Rooney
Attachment # 7
Staff will recommend Council acceptance of the Cherokee Nation Grant and approval of an
amendment to the FY 2009 -2010 General Fund increasing estimated revenues and the
appropriation for expenditures in the Police Services Budget by $5,350.
Owasso City Council
July 21, 2009
Page 3
8. Consideration and appropriate action relating to a request for Council approval of a budget
amendment to the FY 2009 -2010 General Fund increasing estimated revenues and the
appropriation for expenditures in the Community Center budget by $1,400.
Mr. Lehr
Attachment # 8
Staff will recommend Council approval of a budget amendment in the General Fund
increasing estimated revenues and the appropriation for expenditures by $1,400 in the
Community Center budget for services related to a youth art program.
9. Consideration and appropriate action relating to a request for Council acceptance of a
donation from the Wal -Mart Foundation in the amount of $3,000 and approval of a budget
amendment to the FY 2009 -2010 General Fund increasing estimated revenues and the
appropriation for expenditures in the Police and Fire Departments.
Ms. Bishop
Attachment # 9
Staff will recommend Council acceptance of a donation from Wal -Mart and approval of a
budget amendment in the General Fund increasing estimated revenues by $3,000 and
increasing the appropriation for expenditures for the Police Department by $1,500 and the Fire
Department by $1,500.
10. Consideration and appropriate action relating to a request for Council approval of Resolution
No. 2009 -09, adopting an investment policy for the City of Owasso.
Ms. Hess
Attachment # 10
Staff will recommend Council approval of Resolution No. 2009 -09.
11. Consideration and appropriate action relating to a request for Council approval of a partial
easement closure located at 10103 E. 95th Court North.
Ms. Darnaby
Attachment # 11
Staff will recommend Council approval of a request for the partial closure of a utility
easement located in the rear yard of 10103 E. 95th Court North in order for the property owner
to construct a swimming pool.
Owasso City Council
July 21, 2009
Page 4
12. Consideration and appropriate action relating to a request for Council approval of Ordinance
No. 941, an ordinance amending Part 1, General Provisions, Chapter 1 Section 1 -108: General
Penalty of the Code of Ordinances of the City of Owasso by changing the classification of
offenses and increasing the maximum court fines that may be assessed by the City of Owasso
Municipal Court.
Ms. Lombardi
Attachment # 12
Staff will recommend Council approval of Ordinance No. 941.
13. Consideration and appropriate action relating to a request for Council approval of Ordinance
No. 942, an ordinance amending Chapter 17 of the Owasso Zoning Code, Flood Damage
Prevention, as required by the Federal Emergency Management Agency.
Mr. Albert
Attachment # 13
Staff will recommend Council approval of Ordinance No. 942.
14. Consideration and appropriate action relating to a request for Council to award a bid for the
construction of the N. 140th East Avenue Roadway Extension Project and authorization for the
Mayor to execute all necessary contract documents.
Mr. Albert
Following a complete and thorough review of all bids received July 17, 2009, staff will
provide a recommendation to the City Council regarding the award of a construction contract
at the July 21, 2009 City Council meeting.
15. Consideration and appropriate action relating to a request for Council to award a bid for the
purchase and installation of hardware required by the Traffic Signal Enhancement Program
and authorization for the Mayor to execute all necessary contract documents.
Mr. Doyle
Following a complete and thorough review of all bids received July 17, 2009, staff will
provide a recommendation to the City Council regarding the award of a contract at the July
21, 2009 City Council meeting.
Owasso City Council
July 21, 2009
Page 5
16. Report from City Manager.
17. Report from City Attorney.
18. Report from City Councilors.
19. New Business (New Business is any item of business which could not have been foreseen at
the time of posting of the agenda.)
20. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, July 7, 2009
The Owasso City Council met in regular session on Tuesday, July 7, 2009 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Thursday, July 2, 2009.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Reverend Natalie Ford - Cowling, First Presbyterian Church of
Owasso.
ITEM 3. FLAG SALUTE
Councilor Bryan Stovall led the flag salute.
ITEM 4. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
Doug Bonebrake, Vice Mayor
Wayne Guevara, Councilor - in at 6:34, after roll call
Jon Sinex, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
ITEM 5. PRESENTATION OF CHARACTER TRAIT OF THE MONTH
Larry Langford, a member of the Owasso Character Council, presented to the Council
"Gentleness," the Character Trait of the Month for July, 2009.
Owasso City Council July 7, 2009
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the June 16, 2009 Regular Meeting.
B. Approval of Claims.
Mr. Sinex moved, seconded by Mr. Stovall, to approve the Consent Agenda with claims totaling
$208,611.22. Also included for review were the healthcare self - insurance claims report and the
payroll payment report for pay period 6/20/09.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5 -0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 8. RECOGNITION OF THE CITY OF OWASSO EMPLOYEE OF THE QUARTER
Mr. Ray introduced to Council Jennifer Ross, an employee in the City's Finance Department, as
the City of Owasso Employee of the Quarter for 2 °a Quarter, 2009.
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL TO AWARD A BID TO MOLLE CHEVROLET OF
OLATHE, KANSAS FOR THE PURCHASE OF AN AMBULANCE CHASSIS
AND AUTHORIZATION OF PAYMENT IN THE AMOUNT OF $53,511.62
Chief Clark presented the item, recommending Council award a bid to Molle Chevrolet of
Olathe, Kansas, for the purchase of an ambulance chassis and authorization of payment in the
amount of $53,511.62.
Mr. Bonebrake moved, seconded by Mr. Guevara, for Council to award a bid to Molle
Chevrolet for the purchase of an ambulance chassis, and authorization of payment in the amount
of $53,511.62, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5 -0.
2
Owasso City Council
ITEM 10. REPORT FROM CITY MANAGER
No report
ITEM 11. REPORT FROM CITY ATTORNEY
No report
ITEM 12. REPORT FROM CITY COUNCILORS
July 7, 2009
Mayor Cataudella said he had received some good comments regarding the City's fireworks
display. Mr. Ray thanked Tim Rooney who supervised the event, along with Fire Marshall Dan
Salts, and the Public Works Department for their help.
The Mayor also thanked all involved in the success of the Hale Acres clean -up day held June 27-
28.
ITEM 13. NEW BUSINESS
None
ITEM 14. ADJOURNMENT
Mr. Guevara moved, seconded by Mr. Sinex, to adjourn.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5 -0 and the meeting was adjourned at 6:58 p.m.
Pat Fry, Minute Clerk
3
Stephen Cataudella, Mayor
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, July 14, 2009
The Owasso City Council met in a special meeting on Tuesday, July 14, 2009 in the Council
Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and Agenda
posted on the City Hall bulletin board at 5:00 PM on Friday, July 10, 2009.
ITEM 1: CALL TO ORDER.
Mayor Cataudella called the meeting to order at 6:04 PM.
PRESENT ABSENT
Steve Cataudella, Mayor
Doug Bonebrake, Vice Mayor
Jon Sinex, Councilor
Wayne Guevara, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
ITEM 2: DISCUSSION RELATING TO ADMINISTRATIVE ITEMS
A. PROPOSED RENEWAL OF THE E -911 INTERLOCAL AGREEMENT
B. PROPOSED ORDINANCE RELATING TO AN INCREASE IN MUNICIPAL
COURT FINES
C. PROPOSED INVESTMENT POLICY
Ms. Bishop reviewed the above items with the Council. It was explained that all three of the
above items would be forwarded to the City Council for action at the July 21, 2009 regular
meeting.
ITEM 3: DISCUSSION RELATING TO COMMUNITY DEVELOPMENT ITEMS
A. REQUEST FOR EASEMENT CLOSURE
B. APPEAL OF DENIED ANNEXATION REQUEST OA 09 -01
Ms. Rooney reviewed both items. The Easement Closure request will be forwarded to the
Council for action at the July 21, 2009 meeting. The Appeal of the Annexation Request will be
forwarded to the City Council for action at the August 4, 2009 Council meeting. Staff also
discussed having a neighborhood meeting for interested residents the last week of July due to
concerns expressed by nearby residents.
Owasso City Council
July 14, 2009
ITEM 4: DISCUSSION RELATING TO PUBLIC WORKS DEPARTMENT ITEMS
A. REVIEW BIDS RECEIVED FOR THE CONSTRUCTION OF N. 140TH EAST
AVENUE ROADWAY EXTENTION
B. REVIEW BIDS RECEIVED FOR THE INSTALLATION OF TRAFFIC
SIGNAL IMPROVEMENTS
C. PROPOSED AMENDMENT TO THE FLOOD DAMAGE PRVENTION
ORDINANCE, AS REQUIRED BY THE FEDERAL EMERGENCY
MANAGEMENT AGENCY
Mr. Rooney reviewed the above items. It was explained that the bids received were within
budgeted amounts for the projects, would be presented to the City Council at their regular
meeting on July 21, 2009. The Flood Damage Prevention Ordinance would also be presented at
that time to the Council for adoption.
ITEM 5: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. CITY MANAGER'S REPORT
Mr. Ray reviewed and led a discussion relating to Quality of Life, Bailey Ranch Golf Course
information, and Sales Tax Reports.
ITEM 6: CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST
FOR AN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL
MATTERS RELATING TO THE OFFICE OF THE CITY MANAGER, SUCH EXECUTIVE
SESSION PROVIDED FOR IN O.S. 25, SECTION 307(B)(1).
Councilor Guevara motioned to enter into Executive Session, seconded by Councilor Sinex. The
Council entered into Executive Session at 8:20 PM. The Council returned from Executive
Session at 9:40 PM.
ITEM 7 REPORT FROM CITY COUNCILORS
No reports were provided.
ITEM 8: ADJOURNMENT
Councilor Guevara motioned for adjournment, seconded by Councilor Sinex. All were in favor
and the meeting adjourned at 9:40 PM.
2
Owasso City Council July 14, 2009
Mayor
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL
AEP /PSO
STREET LIGHTS
14.61
CLAUDE NEON
REFUND SIGN PERMITS
220.00
TOTAL GENERAL 234.61
MUNICIPAL COURT
TREASURER PETTY CASH
MEETING EXPENSE
27.00
TERA FOWLER
TUITION REIMBURSEMENT
394.05
FRANK W AMBRUS
BAILIFF SERVICES
350.00
TREASURER PETTY CASH
MEETING EXPENSE
54.97
TOTAL MUNICIPAL COURT 826.02
MANAGERIAL
TREASURER PETTY CASH
DJ /ANNOUNCER FEES
125.00
OFFICE DEPOT INC
OFFICE SUPPLIES
6.84
THE BRIDGES FOUNDATIONS
DDA SUMMER CAMP
5,000.00
JPMORGAN CHASE BANK
MEETING EXPENSE
249.69
CITY GARAGE
CITY GARAGE OVERHEAD
83.33
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
32.58
JPMORGAN CHASE BANK
MEETING EXPENSE
88.28
JPMORGAN CHASE BANK
EMPLOYEE OF QUARTER AWARD
50.00
OKLAHOMA MUNICIPAL LEAGUE
REGISTRATION FEES
170.00
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
124.09
TOTAL MANAGERIAL 5,929.81
FINANCE OFFICE DEPOT INC OFFICE SUPPLIES 248.61
TOTAL FINANCE 248.61
HUMAN RESOURCES
OFFICE DEPOT INC
OFFICE SUPPLIES
181.75
JPMORGAN CHASE BANK
MEETING EXPENSE
12.25
ATWOODS DISTRIBUTING, LP ATTN: ACCT
CHARACTER INITIATIVE
26.78
GREENWOOD PERFORMANCE SYSTEMS INC
ASSESSMENTS
1,275.00
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
220.00
URGENT CARE OF GREEN COUNTRY, P.L.L
PRE - EMPLOYMENT DRUG SCREE
418.00
JPMORGAN CHASE BANK
BEST BUY - BATTERY BACKUPS
183.96
JPMORGAN CHASE BANK
BEST BUY - SUPPLIES
44.98
JPMORGAN CHASE BANK
MEETING EXPENSE
13.40
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
26.40
TOTAL HUMAN RESOURCES 2,402.52
GENERAL GOVERNMENT
SAV -ON PRINTING & SIGNS LLC
CITY LETTERHEAD ENVELOPES
310.00
IKON OFFICE SOLUTIONS, INC
COPIER SERVICE & SUPPLIES
521.42
TULSA COUNTY CLERK
FILING FEES
41.00
CINTAS CORPORATION
CARPET -MAT CLEANING
27.18
MCAFEE & TAFT
JUNE 09 LEGAL FEES - HARPER
4,404.80
HEARTLAND CONSULTING, INC
CONSULTING FEES FY10
10,500.00
Page 1
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
GENERAL GOVERNMENT...
OFFICE DEPOT INC
OFFICE SUPPLIES
130.40
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
129.00
MAILROOM FINANCE INC
POSTAGE
1,000.00
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
67.50
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION /PUBLIC
83.70
JPMORGAN CHASE BANK
OME CORP- LABELS
35.45
AT &T
CONSOLIDATED PHONE BILL
646.96
JPMORGAN CHASE BANK
CODE RED EXPENSES
6,000.00
NEWTON, O'CONNOR, TURNER & KETCHUM
JUNE 09 LEGAL FEES -COX
387.00
AEP /PSO
ELECTRIC USE
3,803.66
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
326.13
OWASSO IMAGING SOLUTIONS INC
COPIER MAINTENANCE
360.00
OFFICE DEPOT INC
OFFICE SUPPLIES
195.60
TOTAL GENERAL GOVERNMENT 28,969.80
COMMUNITY DEVELOPMENT
RICHARD L. BYRNE II
MOWING
200.00
CITY GARAGE
CITY GARAGE OVERHEAD
166.66
OFFICE DEPOT INC
OFFICE SUPPLIES
18.99
CITY GARAGE
CITY GARAGE PARTS
28.54
JEFFREY GUS DUGAN
MOWING FOR NUISANCE ABATE
300.00
TULSA COUNTY MIS
MONTHLY USAGE CHARGE
30.00
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
389.32
TOTAL COMMUNITY DEVELOPMENT 1,133.51
ENGINEERING
JPMORGAN CHASE BANK
SHI INT'L- OFFICE 2007
632.00
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
448.79
CITY GARAGE
CITY GARAGE PARTS
57.57
JPMORGAN CHASE BANK
THE SIGNAL - REPLACE CELL
25.00
MINDIE L. CAMPBELL
SOIL PROFILES AND CONSULT
1,500.00
JPMORGAN CHASE BANK
STOWS FURNITURE -DESK
479.95
CITY GARAGE
CITY GARAGE OVERHEAD
166.66
JPMORGAN CHASE BANK
DRY CLEANING - UNIFORMS
5.60
JPMORGAN CHASE BANK
WALMART- STORAGE BIN
27.00
TOTAL ENGINEERING 3,342.57
INFORMATION TECHNOLOGY
CITY GARAGE
CITY GARAGE OVERHEAD
66.66
JPMORGAN CHASE BANK
CENTURION TECH - LICENSES
1,600.00
JPMORGAN CHASE BANK
WALMART -TEST PHONE
8.86
JPMORGAN CHASE BANK
HOSTICA- DOMAIN RENEWAL
8.95
JPMORGAN CHASE BANK
SURVEY MONKEY - RENEWAL
300.00
JPMORGAN CHASE BANK
SHI INT'L- SUBSCRIPTION
254.00
AEP /PSO
FIBER LINE INTERSECTING
1,691.59
JPMORGAN CHASE BANK
COX - INTERNET BILL
1,550.00
JPMORGAN CHASE BANK
SHI INT'L- EXCHANGE 2007
4,800.00
Page 2
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
DELL - LAPTOP BATTERIES
255.82
SUNGARD PUBLIC SECTOR INC.
ANNUAL SYSTEM MAINTENANCE
6,437.59
SUNGARD PUBLIC SECTOR INC.
ANNUAL SYSTEM MAINTENANCE
37,921.40
CITY GARAGE
CITY GARAGE PARTS
147.72
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
12.98
TOTAL INFORMATION TECHNOLOGY 55,055.57
SUPPORT SERVICES
ROTO- ROOTER
SEWER SVCS OLD CENTRAL
136.10
JOHNSTONE SUPPLY OF OWASSO, LLC
DIGITAL THERMOMETER
15.42
MURPHY SANITARY SUPPLY
JANITORIAL SUPPLIES
144.74
OKLAHOMA LIGHTING DISTRIBUTORS INC
LIGHT BULBS
268.50
RED BUD SERVICE, INC
AIR FILTER MAINT
628.44
COX COMMUNICATIONS
INTERNET SERVICE OLD CENT
69.95
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
354.07
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
20.99
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
20.99
FLYNN'S PEST CONTROL
MONTHLY PEST CTRL SVCS
110.00
FLYNN'S PEST CONTROL
MONTHLY PEST CTRL SVCS
85.00
CITY GLASS OF TULSA, INC
RESEAL 12 LEAKING WINDOWS
708.00
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
367.82
T.H. RAINWATER, INC
PORTABLE RAMP
1,470.00
MURPHY SANITARY SUPPLY
JANITORIAL SUPPLIES
58.44
FLYNN'S PEST CONTROL
MONTHLY PEST CTRL SVCS
110.00
CITY GARAGE
CITY GARAGE PARTS
73.63
CITY GARAGE
CITY GARAGE PARTS
387.13
JPMORGAN CHASE BANK
SHI INT'L- OFFICE 2007
488.00
JPMORGAN CHASE BANK
HOME DEPOT -GROUT SEALER
55.98
JPMORGAN CHASE BANK
LOWES- PLUMBING PARTS
6.98
JPMORGAN CHASE BANK
LOWES- SUPPLIES
62.02
JPMORGAN CHASE BANK
GRAYBAR -CAT 5 WIRE
524.10
JPMORGAN CHASE BANK
HOBBY LOBBY -OC DECOR
149.27
JPMORGAN CHASE BANK
HOBBY LOBBY -OC DECOR
48.96
MURPHY SANITARY SUPPLY
CLEANING SUPPLIES
29.64
OKLAHOMA DEPT OF CORRECTIONS TULSA
DOC INMATE PAYROLL -JUNE
247.50
A N Z SIGNS & SHIRTS, INC
DECAL
40.00
DALE & LEES SERVICE INC
SERVICE CHARGE FOR A/C
5.00
CITY GARAGE
CITY GARAGE OVERHEAD
233.33
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
166.96
AT &T
CONSOLIDATED PHONE BILL
133.79
TREASURER PETTY CASH
PARKING
10.00
DIRT BUSTER'S INC.
MONTHLY PKG LOT CLNG
135.00
TRANE U.S. INC
REBUILDING BOILER PUMPS
1,300.00
WAYNE R GAYLORD
REPAIR & MAINT SERVICES
75.00
LIGHTING, INC
LIGHT BULBS
222.40
JPMORGAN CHASE BANK
LOWES -MULCH OC
200.25
Page 3
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
SUPPORT SERVICES...
JPMORGAN CHASE BANK
LOCKE SUPPLY - RECEPTACLE
2.41
JPMORGAN CHASE BANK
LOWES -DOOR STOP
3.56
JPMORGAN CHASE BANK
P & K EQUIP- STRING
56.99
JPMORGAN CHASE BANK
MILL CREEK -TILES
240.92
JPMORGAN CHASE BANK
KUM & GO -WATER FOR PD
4.33
JPMORGAN CHASE BANK
KUM & GO- RETURNS
-4.33
HOLDER'S INC.
SVC CALL INSTALL LOCK
167.50
JPMORGAN CHASE BANK
LOWES- BATTERIES
16.80
TOTAL SUPPORT SERVICES 9,651.58
CEMETERY
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
26.28
AEP /PSO
ELECTRIC USE
34.15
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
60.16
TOTAL CEMETERY 120.59
POLICE SERVICES
JPMORGAN CHASE BANK
BEST BUY -HDD BACKUPS
114.68
JPMORGAN CHASE BANK
WALMART -CARD READER
48.16
JPMORGAN CHASE BANK
FREEDOM DISPLAY -CASES
403.00
JPMORGAN CHASE BANK
LODGING EXPENSE
535.00
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
8,541.94
INFORMATION TECHNOLOGIES, INC
ZEBRA PRINTERS
3,228.00
CITY GARAGE
CITY GARAGE PARTS
2,783.30
JPMORGAN CHASE BANK
SAFARILAND -TEST KITS
354.99
JPMORGAN CHASE BANK
PATROL TECH - UNIFORMS
133.00
JPMORGAN CHASE BANK
PATROL TECH - UNIFORMS
58.00
JPMORGAN CHASE BANK
PATROL TECH - UNIFORMS
1,599.41
JPMORGAN CHASE BANK
PATROL TECH - COLLAR BRASS
20.00
JPMORGAN CHASE BANK
PATROL TECH - UNIFORMS
196.65
JPMORGAN CHASE BANK
PATROL TECH - UNIFORMS
283.00
DONALD L TAYLOR
RE -KEY DESK
48.00
ARAMARK UNIFORM & CAREER APPAREL
ONE TACTICAL HOLSTER
166.69
ARAMARK UNIFORM & CAREER APPAREL
ONE TACTICAL HOLSTER
40.38
JPMORGAN CHASE BANK
MEETING EXPENSE
55.18
OWASSO FITNESS ZONE, INC
PHYSICAL FITNESS PROGRAM
225.00
AT &T
CONSOLIDATED PHONE BILL
487.69
JPMORGAN CHASE BANK
OK LEATHER - UNIFORM
95.95
CITY GARAGE
CITY GARAGE OVERHEAD
4,583.33
JPMORGAN CHASE BANK
ONEOK- DRIVER DEPOSITION
8.43
JPMORGAN CHASE BANK
ONEOK- DRIVER DEPOSITION
8.57
LANGUAGE LINE SERVICES
TRANSLATION SERVICES
16.85
JPMORGAN CHASE BANK
MEETING EXPENSE
29.97
JPMORGAN CHASE BANK
PATROL TECH - UNIFORM
199.00
JPMORGAN CHASE BANK
MEETING EXPENSE
6.75
JPMORGAN CHASE BANK
WALMART -FIRST AID KITS
30.51
JPMORGAN CHASE BANK
MEETING EXPENSE
79.63
Page 4
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
POLICE SERVICES...
JPMORGAN CHASE BANK
MIDWEST TROPHY - BADGES
142.58
JPMORGAN CHASE BANK
OK POLICE SUPPLY -TAGS
17.85
JPMORGAN CHASE BANK
MEETING EXPENSE
4.58
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY10
140.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
175.59
OWASSO IMAGING SOLUTIONS INC
COPIER MAINTENANCE
360.00
TREASURER PETTY CASH
MILEAGE
47.85
AEP /PSO
ELECTRIC USE
2,588.75
JPMORGAN CHASE BANK
WALMART- SUPPLIES
22.32
JPMORGAN CHASE BANK
OACP- CONFERENCE
225.00
OFFICE DEPOT INC
OFFICE SUPPLIES
478.04
TOTAL POLICE SERVICES 28,583.62
POLICE -DOJ VEST GRANT
A UNIFORM & CAREER APPAREL
HAMRICK- PROTECTIVE VEST
560.00
JPMORGAN CHASE BANK
PATROL TECH -VEST
450.00
TOTAL POLICE -DOJ VEST GRANT 1,010.00
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
OFFICE DEPOT -INK CARTRIDG
121.96
JPMORGAN CHASE BANK
WALMART- SUPPLIES
11.47
JPMORGAN CHASE BANK
WALMART- PRISONER FOOD
163.72
ANNE K. KARN
SPAYING & NEUTERING
570.00
OFFICE DEPOT INC
OFFICE SUPPLIES
189.32
JPMORGAN CHASE BANK
WALGREENS- PRISONER MEDS
44.28
AEP /PSO
ELECTRIC USE
138.83
JPMORGAN CHASE BANK
LOWES -WALL PLATES
40.29
JPMORGAN CHASE BANK
WALMART- SUPPLIES
52.88
JPMORGAN CHASE BANK
WALMART- PRISONER MEALS
110.68
TOTAL POLICE COMMUNICATIONS 1,443.43
ANIMAL CONTROL
OFFICE DEPOT INC
OFFICE SUPPLIES
45.94
AEP /PSO
ELECTRIC USE
282.32
CITY GARAGE
CITY GARAGE OVERHEAD
166.66
FULLERTON HYDRO -TEST INC.
ANIMAL CONTROL SUPPLIES
36.50
HILL'S PET NUTRITION SALES, INC
ANIMAL SHELTER FOOD
26.25
HILL'S PET NUTRITION SALES, INC
FOOD FOR ANIMAL SHELTER
26.25
AT &T
CONSOLIDATED PHONE BILL
40.99
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
239.49
TOTAL ANIMAL CONTROL 864.40
FIRE SERVICES
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
1,741.77
ASSOCIATED PARTS & SUPPLY, INC
VENT MOTOR FIRE STATION 2
101.25
CITY GARAGE
CITY GARAGE PARTS
2,366.53
JPMORGAN CHASE BANK
LOWES -FLOOR DRY
90.86
JPMORGAN CHASE BANK
NFPA- ANNUAL SUBSCRIPTION
787.50
Page 5
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
FIRE SERVICES...
JPMORGAN CHASE BANK
BUMP TO BUMP -FLOOR DRY
16.93
AT &T
CONSOLIDATED PHONE BILL
20911
TREASURER PETTY CASH
TRAVEL EXPENSE
15.45
OWASSO FITNESS ZONE, INC
USE OF GYM AND EQUIPMENT
375.00
OVERHEAD DOOR CO. OF TULSA, INC
REPAIR OF BAY DOOR
191.68
CITY GARAGE
CITY GARAGE OVERHEAD
1,166.66
NORTH AMERICA FIRE EQUIPMENT CO.
REPAIR PARTS
122.60
TRANE U.S. INC
REPAIR & MAINTENANCE SVCS
541.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
508.78
OFFICE DEPOT INC
OFFICE SUPPLIES
993.57
TREASURER PETTY CASH
PER DIEM /4 FIREFIGHTERS
1,287.00
AEP /PSO
ELECTRIC USE
3,262.52
TREASURER PETTY CASH
TAG
38.50
JPMORGAN CHASE BANK
KOHL'S- UNIFORM APPAREL
141.10
JPMORGAN CHASE BANK
BUMPER TO BUMPER -PLUGS
4.20
TOTAL FIRE SERVICES
13,962.01
EMERGENCY PREPAREDNES
JPMORGAN CHASE BANK
LOWES- SHEETROCK
226.56
JPMORGAN CHASE BANK
LOWES -PAINT
94.20
JPMORGAN CHASE BANK
LOWES -TILE
626.53
JPMORGAN CHASE BANK
BEST BUY - CAMERA
198.97
AEP /PSO
ELECTRIC USE
91.70
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
42.10
AT &T
CONSOLIDATED PHONE BILL
21.76
OFFICE DEPOT INC
OFFICE SUPPLIES
32.60
JPMORGAN CHASE BANK
SHI INT'L- OFFICE 2007
244.00
JPMORGAN CHASE BANK
DELL - SOUNDBAR
21.46
TOTAL EMERGENCY PREPAREDNESS
1,599.88
STREETS
JPMORGAN CHASE BANK
STEVES WHOLESALE -TOOLS
319.29
GEORGE & GEORGE SAFETY & GLOVE
SAFETY SUPPLIES AND GLOVE
45.04
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
38.62
OWASSO TOP SOIL
YARD DIRT
120.00
CITY GARAGE
CITY GARAGE PARTS
1,433.78
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
40.17
JPMORGAN CHASE BANK
WHITE STAR -TOOLS
46.37
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
1,139.37
JPMORGAN CHASE BANK
DELL - KEYBOARD
11.99
AEP /PSO
STREET LIGHTS
4,184.09
APAC- OKLAHOMA, INC.
ASPHALT
131.21
SIGNALTEK INC
TRAFFIC SIGNAL REPAIR
2,455.00
EQUIPMENT ONE RENTAL & SALES, INC.
SOD CUTTER RENTAL
79.33
QUALITY TIRE & AUTO SERVICE, LLC
TIRE REPAIRS
15.00
ATWOODS DISTRIBUTING, LP ATTN: ACCT
SIGN HARDWARE
15.67
MILL CREEK LUMBER & SUPPLY
FORM BOARDS
20.00
Page 6
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
STREETS...
EQUIPMENT ONE RENTAL & SALES, INC.
PROPANE FOR HOT BOX
61.38
APAC- OKLAHOMA, INC.
TYPE C ASPHALT
85.63
CITY GARAGE
CITY GARAGE OVERHEAD
1.166.66
PINKLEY SALES
CONTROLLERS
12,219.00
MILL CREEK LUMBER & SUPPLY
SUPPLIES
29.98
AEP /PSO
ELECTRIC USE
927.85
AMERICAN ELECTRIC POWER
STREET LIGHTS @ MAIN ST
1,000.00
AMERICAN ELECTRIC POWER
ST LIGHTS @ SILVER CREEK
513.00
TOTAL STREETS 26,098.43
STORMWATER
TREASURER PETTY CASH
PER DIEM
35.04
JPMORGAN CHASE BANK
TRAVEL EXPENSE
14.91
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.83
JPMORGAN CHASE BANK
LODGING EXPENSE
298.35
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.58
CITY GARAGE
CITY GARAGE OVERHEAD
1,166.66
JPMORGAN CHASE BANK
LOWES -TRASH BAGS
30.56
CHANDLER MATERIALS CO, INC.
PIPES
4,485.25
P & K EQUIPMENT, INC
EDGER BLADE
135.50
P & K EQUIPMENT, INC
BUSHING FOR EDGER
15.21
TREASURER PETTY CASH
TRAVEL EXPENSE
31.00
JPMORGAN CHASE BANK
DELL - KEYBOARD
23.98
JPMORGAN CHASE BANK
BUMP TO BUMP -BELTS
10.50
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
1,180.10
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
47.25
JPMORGAN CHASE BANK
ATWOODS -LIFT PINS
11.37
JPMORGAN CHASE BANK
TRAVEL EXPENSE
32.00
JPMORGAN CHASE BANK
HOME DEPOT- SKIDSTEER
533.50
CITY GARAGE
CITY GARAGE PARTS
98.35
OWASSO TOP SOIL
YARD DIRT
60.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
47.25
JPMORGAN CHASE BANK
LOWES- SPRINKLER HEADS
10.71
OWASSO TOP SOIL
YARD DIRT
60.00
GEORGE & GEORGE SAFETY & GLOVE
SAFETY SUPPLIES AND GLOVE
45.04
JPMORGAN CHASE BANK
TRUCK QUIP -SIDE BOXES
1,014.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
18.83
TOTAL STORMWATER 9,429.77
PARKS
JPMORGAN CHASE BANK
LOWES -LOCKS
15.84
CITY GARAGE
CITY GARAGE PARTS
272.02
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
440.80
AT &T
CONSOLIDATED PHONE BILL
170.12
ALL MAINTENANCE SUPPLY, INC
TISSUE /PAPER TOWELS
603.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
16.73
BRIAN DRENTHE
PARK MOWINGS
1,139.00
Page 7
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
PARKS...
CITY GARAGE
CITY GARAGE OVERHEAD
250.00
WASTE MANAGEMENT QUARRY LANDFILL
REFUSE SERVICE
126.76
ROGERS COUNTY RURAL WATER DISTRICT
WATER SERVICE
143.50
TAQWA MU -MIN
PARK MOWINGS
1,266.00
JPMORGAN CHASE BANK
LIBERTY FLAGS -PARK FLAGS
880.00
TREASURER PETTY CASH
PARK REFUNDNVEBB
25.00
AEP /PSO
ELECTRIC USE
1,745.48
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
182.50
JPMORGAN CHASE BANK
EQUIP ONE -MOWER PARTS
207.10
JPMORGAN CHASE BANK
MURRY WOMBLE- DEADLOCK
76.00
BRYAN K. BLOUNT
SKATE PARK MOWINGS
225.00
LELAND BARTEL
MCCARTY PARK MOWINGS -JUNE
429.00
COY EVERETT BROWN
MOTOR OVERLOAD RELAY
225.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL /CLEANING
16.73
ALL MAINTENANCE SUPPLY, INC
RESTROOM SUPPLIES
244.80
MARSHA ANN SMITH
RESTROOM CLEANINGS
1,350.00
TOTAL PARKS 10,050.38
GF - CDBG07 RAYOLA RR WORLEYS GREENHOUSE & NURSERY, INC TREES -CDBG 397.20
TOTAL GF - CDBG07 RAYOLA RR 397.20
COMMUNITY CENTER
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
956.88
AT &T
CONSOLIDATED PHONE BILL
122.72
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
121.26
CITY GARAGE
CITY GARAGE OVERHEAD
33.33
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
92.53
AEP /PSO
ELECTRIC USE
1,401.49
TOTAL COMMUNITY CENTER 2,728.21
HISTORICAL MUSEUM
AEP /PSO
ELECTRIC USE
188.73
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
50.06
JPMORGAN CHASE BANK
MUSEUM ASSOCIATION DUES
35.00
AT &T
CONSOLIDATED PHONE BILL
71.76
TREASURER PETTY CASH
MILEAGE /BOUTWELL
32.73
TOTAL HISTORICAL MUSEUM 378.28
ECONOMIC DEV
JPMORGAN CHASE BANK
WEB SCRIBBLE - MONTHLY FEE
19.99
JPMORGAN CHASE BANK
MEETING EXPENSE
31.77
JPMORGAN CHASE BANK
WALL STREET JOURNAL RENEW
149.00
OFFICE DEPOT INC
OFFICE SUPPLIES
144.72
CITY GARAGE
CITY GARAGE OVERHEAD
83.33
TREASURER PETTY CASH
MEETING EXPENSE
6.50
Page 8
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description jPayment
Amounl
TOTAL ECONOMIC DEV 435.31
204,896.11
FUND GRAND TOTAL
AMBULANCE
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
1,297.36
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
27.81
JPMORGAN CHASE BANK
ALLMED- SUPPLIES
1,372.68
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
98.04
CITY GARAGE
CITY GARAGE OVERHEAD
1,250.00
JPMORGAN CHASE BANK
BOUND TREE - RETURN
- 767.60
JPMORGAN CHASE BANK
BOUND TREE - SUPPLIES
98.04
FLEETCOR TECHNOLOGIES
FUELMAN - JUNE 09
1,348.11
URGENT CARE OF GREEN COUNTRY, P.L.L
IMMUNIZATIONS
135.00
URGENT CARE OF GREEN COUNTRY, P.L.L
IMMUNIZATIONS
135.00
TOTAL AMBULANCE 4,994.44
4,994.4
FUND GRAND TOTAL
E911 COMMUNICATIONS
AT &T
MAPPING EQUIP FOR MAY'09
302.05
INCOG -E911
MONTHLY E911 BILLING
4,479.14
AT &T
CONSOLIDATED PHONE BILL
274.47
AT &T
E911 SERVICES FOR JUNE
427.47
AT &T
E911 SERVICES FEB -APR
306.58
TOTAL RADIO INC
MONTHLY RADIO MAINT SVC
285.00
AT &T
E911 MAPPING JULY 2009
406.88
TOTAL E911 COMMUNICATIONS 6,481.59
6,481.5
FUND GRAND TOTAL
HOTEL TAX - ECON DEV JPMORGAN CHASE BANK DISPLAY SALES - BANNERS 2,160.00
TOTAL HOTEL TAX - ECON DEV 2,160.00
STRONG NEIGHBORHOODS
JPMORGAN CHASE BANK
ATWOODS- GLOVES
10.74
OFFICE DEPOT INC
OFFICE SUPPLIES
58.26
JPMORGAN CHASE BANK
SHI INT'L- OFFICE 2007
316.00
JPMORGAN CHASE BANK
BEST BUY -USB CABLE
12.98
JPMORGAN CHASE BANK
LOWES- PLUMBING OC OFFICE
14.72
JPMORGAN CHASE BANK
WALMART- EXTENSION CORD
7.67
L & M OFFICE FURNITURE, INC
OFC FURNITURE NEIGH COORD
3,637.67
JPMORGAN CHASE BANK
LOWES- CARPET GLUE
9.34
JPMORGAN CHASE BANK
LOWES -PAINT OC OFFICE
11.98
JPMORGAN CHASE BANK
LOWES -WALL PLATE
194
JPMORGAN CHASE BANK
BEST BUY - BACKUP UPS
49.91
Page 9
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amounl
STRONG NEIGHBORHOODS..
JPMORGAN CHASE BANK
OFFICE DEPOT - SUPPLIES
28.18
JPMORGAN CHASE BANK
MILL CREEK - CARPET
1,391.00
JPMORGAN CHASE BANK
BEST BUY - RETURN OF TAX
-3.92
TOTAL STRONG NEIGHBORHOODS 5,548.47
7,708.4
FUND GRAND TOTAL
CDBG - PARKS - CDBG -07 RE WORLEYS GREENHOUSE & NURSERY, INC TREES -CDBG 287.80
TOTAL CDBG - PARKS - CDBG -07 RE 287.80
287.8
FUND GRAND TOTAL
CI - 106 /GARNETT INTERSEC PSA- DEWBERRY INC ENGINEERING SERVICES 30,233.50
TOTAL CI - 106 1GARNETT INTERSEC 30,233.50
CI - TRAFFIC SIGNAL ENHAN TRAFFIC ENGINEERING CONSULTANTS, INC TRAFFIC SIGNAL IMPROVEMEN 11,227.50
TOTAL CI - TRAFFIC SIGNAL ENHAN 11,227.50
41,461.0
FUND GRAND TOTAL
CITY GARAGE
T & W TIRE, LP
TRASH TRUCK TIRES
- 1,845.34
JPMORGAN CHASE BANK
FORD - REPAIR PARTS
936.33
WAL -MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
19.87
T & W TIRE, LP
TRASH TRUCK TIRES
1,845.34
AT &T
CONSOLIDATED PHONE BILL
40.98
OCT EQUIPMENT, LLC
PARTS
603.97
ATC FREIGHTLINER GROUP
PARTS FOR LADDER TRUCK
1,144.16
LENOX WRECKER SERVICE INC
TOWING
366.00
B & M OIL COMPANY INC
OIL & FLUIDS
1,700.60
ROSS M LEWIS
MUFFLERS
50.00
T & W TIRE, LP
TIRES
948.40
T & W TIRE, LP
TRASH TRUCK TIRES
739.76
CLASSIC CHEVROLET, INC.
MIRROR
51.29
O'REILLY AUTOMOTIVE INC
SHOP SUPPLIES
11.99
O'REILLY AUTOMOTIVE INC
PARTS FOR RESALE
1,120.25
FRN OF TULSA, LLC UNITED FORD
VEHICLE PARTS FOR RESALE
214.18
FRN OF TULSA, LLC UNITED FORD
VEHICLE PARTS FOR RESALE
260.09
FRN OF TULSA, LLC UNITED FORD
VEHICLE PARTS FOR RESALE
157.44
DARO ENTERPRISES, INC
CAR WASH SOAP CITY GARAGE
210.00
FRONTIER INTERNATIONAL TRUCKS, INC
VEHICLE PARTS FOR RESALE
184.25
FRONTIER INTERNATIONAL TRUCKS, INC
VEHICLE PARTS FOR RESALE
125.44
FRONTIER INTERNATIONAL TRUCKS, INC
VEHICLE PARTS FOR RESALE
296.56
FRONTIER INTERNATIONAL TRUCKS, INC
VEHICLE PARTS FOR RESALE
25.941
Page 10
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amouni
CITY GARAGE...
MYERS TIRE SUPPLY
VEHICLE PARTS FOR RESALE
162.18
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR ASPHALT MACHINE
87.68
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
35.69
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
35.69
O'REILLY AUTOMOTIVE INC
VEHICLE REPAIR PARTS
681.58
RANDY STARK BREAK B GONE
WINDSHIELD REPL PW TRUCK
205.00
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR LADDER TRUCK
1,293.48
JPMORGAN CHASE BANK
LOWES- GARAGE DOOR OPENER
34.97
JPMORGAN CHASE BANK
LOWES -PARTS
23.34
JPMORGAN CHASE BANK
ROBT BOSCH- VEHICLE SCAN
3,072.50
O'REILLY AUTOMOTIVE INC
HYDRAULIC LIFTS
769.98
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
63.27
AEP /PSO
ELECTRIC USE
407.39
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
- 158.47
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
158.47
TOTAL CITY GARAGE
16,080.25
FUND GRAND TOTAL 16,080.2
WORKERS' COMP SELF -INS
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT
SETTLEMENT
289.00
TOTAL WORKERS' COMP SELF -INS
867.00
WORKERS' COMP SELF -INS
OK TAX COMMISSION SPECIAL TAX UNIT
3RD QUARTER 2008 TAX PMT
1,878.81
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
289.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
866.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
63.15
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
866.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
866.00
CITY OF OWASSO IMPREST ACCOUNT
WC- CLAIMS RELATED EXP.
289.00
UNITED SAFETY & CLAIMS INC
WC -TPA MONTHLY ADMIN FEES
1,550.00
NEWTON, O'CONNOR, TURNER & KETCHUM
JUNE 09 LEGAL FEES - THOMAS
430.00
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
918.50
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
2,008.63
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
41175
CITY OF OWASSO IMPREST ACCOUNT
WORK COMP CLAIMS
200.00
TOTAL WORKERS' COMP SELF -INS
10,927.84
FUND GRAND TOTAL 11,794.8
GEN LIAB -PROP SELF INS JEANETTE RUTH FRANGER AND FRANGER VS TOWNSEND 19,900.00
Page 11
Claims List
07/21/09
Budget Unit Title
Vendor Name
Payable Description
Payment Amount
GEN LIAB -PROP SELF INS...
MCAFEE & TAFT
DRIVER VS CITY, ET AL
7,143.75
MCAFEE & TAFT
DRIVER VS CITY, ET AL
3,465.30
ATKINSON, HASKINS, NELLIS, BRITTING
ATTORNEY FEES - FRANGER
577.01
ATKINSON, HASKINS, NELLIS, BRITTING
ATTORNEY FEES - SPARKS
1,061.17
TOTAL GEN LIAB -PROP SELF INS
32,147.23
32,147.2
FUND GRAND TOTAL
CITY GRAND TOTAL
$325,851.73
Page 12
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 7/21/09
VENDOR DESCRIPTION AMOUNT
AETNA HEALTHCARE MEDICAL SERVICE 50,785.64
HEALTHCARE MEDICAL SERVICE 36,077.27
HEALTHCARE MEDICAL SERVICE 37,927.22
HEALTHCARE MEDICAL SERVICE 8,312.34
HEALTHCARE DEPT TOTAL 133,102.47
DELTA DENTAL DENTAL MEDICAL SERVICE 1,601.40
DENTAL MEDICAL SERVICE 2,599.90
ADMIN FEES 2,115.00
DENTAL DEPT TOTAL 6,316.30
VSP VISION MEDICAL SERVICES 2,098.04
VISION DEPT TOTAL 2,098.04
HEALTHCARE SELF INSURANCE FUND TOTAL 141,516.81
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 07/04/09
Department
Payroll Expenses
Total Expenses
Municipal Court
4,586.32
6,135.19
Managerial
19,385.49
26,018.82
Finance
13,286.45
19,035.97
Human Resources
6,152.82
9,108.80
Community Development
10,817.79
14,722.72
Engineering
13,177.61
19,288.19
Information Systems
9,300.23
14,261.07
Support Services
7,518.65
11,277.45
Police
134,785.82
182,301.82
Central Dispatch
10,916.79
17,067.05
Animal Control
2,377.16
3,548.10
Fire
91,915.06
132,039.61
Emergency Preparedness
2,798.43
4,068.43
Streets
7,245.70
11,583.88
Stormwater /ROW Maint.
8,402.27
12,273.87
Park Maintenance
8,020.03
11,937.85
Community- Senior Center
2,775.00
4,289.41
Historical Museum
2,054.82
2,783.40
Economic Development
3,589.32
4,929.70
General Fund Total 359,105.76 506,671.33
Garage Fund Total 4,103.60 6,060.14
Ambulance Fund Total 19,212.31 27,492.24
Emergency 911 Fund Total 3,638.96 5,688.90
Worker's Compensation Total 907.60 1,138.52
Strong Neighborhoods 2,077.12 3,060.07
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2008 -2009
Statement of Revenues & Expenditures
As of June 30, 2009 ""
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
MONTH
YEAR
15,064,136
TO -DATE
TO -DATE
BUDGET
297,495
$ 1,519,099
$ 19,047,851
$ 18,938,000
19,311
237,020
334,500
55,703
882,551
705,797
34,173
449,522
492,700
60,196
668,946
689,000
4,982
171,408
98,331
11693,464
(17,401,000)
99.69%
21,258,328
21,457,299
965,751
11,678,127
12,015,589
87,689
701,558
785,403
246,903
1,768,212
1,860,183
95,626
916,239
1,342,756
PERCENT
100.58%
70.86%
125.04%
91.24%
97.09%
174.32%
100.94%
97.19%
89.32%
95.06%
68.24%
TOTAL EXPENDITURES
1,395,969
15,064,136
16,003,931
94.13%
REVENUES OVER EXPENDITURES
297,495
121.67%
5,254,397
6,393,163
TRANSFERS IN (OUT):
Transfers in
864,915
11,000,018
11,095,000
99.14%
Transfers out
(1,393,017)
(17,347,142)
(17,401,000)
99.69%
TOTAL TRANSFERS
(528,102)
(6,347,124)
(6,306,000)
100.65%
NET CHANGE IN FUND BALANCE
(230,607)
(1,051,603)
46,039
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUND BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
4,768,528
$ 4,814,567
3,251,875 3,251,875
$ 3,297,914 $ 2,200,272
"Note: Report is not final for fiscal year end. Accounts payable are still in process.
MEMORANDUM
TO: THE HONORABLE MAYOR & CITY COUNCIL
CITY OF OWASSO
FROM: LARRY WHITE
DIRECTOR, SUPPORT SERVICES
SUBJECT: FIRST AMENDED E -911 INTERLOCAL AGREEMENT
DATE: July 17, 2009
BACKGROUND:
In 1989, the City of Owasso, together with the surrounding communities of the Tulsa
Metropolitan Area, executed the first " Interlocal Agreement" with Southwestern Bell Telephone
and established "Enhanced" 911 Emergency Telephone service.
The "Enhanced" 911 service replaced the traditional 911 system, which only rang directly into
the Police Department and did not display the name or address of the caller using the system.
The upgrade to the 911 system has proved invaluable, as the location of the emergency is
displayed in a matter of seconds, thus enabling emergency personnel to have the exact location
of the call.
The Interlocal Agreement requires that all community governments that participate in the E -911
system must jointly fund the system. Collecting a surcharge on local telephone bills
accomplishes this. Owasso collects a 5% surcharge on the base telephone bill of each resident
that has telephone service.
In 2006, the Regional 911 Board had to be restructured. This resulted from changes in
jurisdictions purchasing new 911 equipment and services to become Phase 2 compliant. Phase 2
compliance allowed each jurisdiction the ability to locate wireless calls. A new Interlocal
Agreement dated June 19, 2006, was executed by the participating jurisdictions.
REQUESTED ACTION:
The Regional 911 Board has recently voted to add the City of Bixby to the list of Members to the
Interlocal Agreement in order to better facilitate the delivery of Enhanced 911 services
throughout the Tulsa Metropolitan Area. The Board has also voted to change the date for the
adoption of a budget resolution from April 1 to March 1 each year in order to facilitate the
budgeting process in each jurisdiction. Exhibit A has been updated with the proportional share
for each jurisdiction including Bixby.
For these reasons the entire Interlocal Agreement has been replaced with the "First Amended
Interlocal Agreement ". Each jurisdiction needs to approve the First Amended Interlocal
Agreement.
RECOMMENDATION:
Staff recommends City Council approval of the First Amended Interlocal Agreement.
ATTACHMENT:
1. First Amended Interlocal Agreement
FIRST AMENDED
INTERLOCAL AGREEMENT
The Interlocal Agreement creating the Regional 9 -1 -1 Board was approved by
the Attorney General on June 19, 2006. The Board has voted to add Bixby
as a Member in order to better facilitate the delivery of enhanced 9 -1 -1
services throughout Tulsa County and the region. The date for the adoption
of a budget resolution has been changed from April 1 to March 1 in order to
better facilitate the budgeting process in each jurisdiction. Exhibit A has been
updated with the proportional shares for each jurisdiction with Bixby
included. In all other respects, the First Amended Interlocal Agreement is
identical to the original.
In consideration of mutual promises herein contained, the Interlocal
Agreement creating the Regional 9 -1 -1 Board is hereby amended by striking
the entire agreement and substituting the following:
THIS AGREEMENT is entered into by and between the following parties:
City of Bixby
City of Claremore
City of Collinsville
City of Glenpool
City of Jenks
City of Owasso
(Members)
City of Sand Springs
City of Sapulpa
Town of Skiatook
City of Tulsa
Rogers County
WHEREAS pursuant to 74 O.S. §1001 et seq., the Members are authorized
to enter into an Interlocal Agreement for the purpose of jointly cooperating
for their mutual advantage; and
WHEREAS the Members desire to share in the purchase of 911 related
equipment, networking and database services in order to save money and
enhance interoperability in case of a mass emergency,
THEREFORE, in consideration of the mutual obligations and benefits
described herein, the parties hereby enter into this Agreement as follows.
1. REGIONAL 911 BOARD CREATED
A. There is hereby created by this Agreement a Board to be known as
the Regional 911 Board, (Board) consisting of duly appointed representatives
1
from each of the Members. The Board shall have the powers and duties
outlined below. Quorum, voting procedures, representation on the Board,
attendance, minutes of the meeting, officers, terms of office, committees,
and all other operational issues shall be specifically regulated in the by -laws
of the Board, which must be approved by the Board by a majority vote of the
Members. A representative of the Indian Nations Council of Governments
(INCOG) shall be a nonvoting member of the Board.
B. The Board shall designate the time and place of all meetings,
which shall be held no less frequently than quarterly and which shall be
conducted in compliance with the Oklahoma Open Meetings Act.
II. PURPOSE
A. The purpose of the Regional 911 Board shall be to cooperate in the
efficient administration of all 911 related duties in the jurisdictions
represented by the Members. The Board shall purchase 911 equipment and
services in order to receive and to correctly route 911 calls to the
appropriate jurisdiction. Costs for the purchase and on -going use of that
equipment and services shall be shared among the Members in the manner
more specifically set out below.
B. Each Member, not the Board, will be responsible for the daily
operation of its 911 center, the delivery of 911 services, and interacting
with vendors regarding equipment or service problems in its 911 center.
C. The Members may also share administrative, monitoring, mapping,
addressing, database maintenance, training or other functions as the Board
recommends from time to time, in a manner more specifically set out in a
memorandum of understanding.
D. The Board may also share information, advise of legislative policy
issues, and share best practices with its Members, jurisdictions that
subcontract with Members for 911 services, and representatives of other
jurisdictions attending Board meetings.
Ili. PAYMENT OF COSTS
A. Each Member shall pay its share of equipment and other agreed -to
costs in proportion to the population of each Member as compared to the
population of all Members combined.
B. A list of the proportionate shares and the costs for each Member
for the Initial Term (from the date of approval by the Attorney General until
2
June 30, 2006) is attached hereto and incorporated herein as Exhibit A.
Members shall make monthly payments to the Board of the costs for the
Initial Term divided by the number of months remaining in the Initial Term.
In subsequent fiscal year terms, monthly payments of one - twelfth of the
annual cost shall be paid to the Board on or before the first date of each
month of the term. Payments shall be mailed or delivered to the authorized
notice address for the Board.
C. The Board will revise its population calculations and cost sharing
proportions annually, using population estimates provided by INCOG. Each
Member will be notified in writing of the revised percentages and its
proposed annual cost in sufficient time to allow funds to be budgeted and
appropriated for the upcoming fiscal year by each Member.
D. Nothing in this Agreement imposes or implies any duty for any
Member to indemnify the Board or any other Member or to contribute more
than its agreed upon proportional share as outlined in this Agreement or in a
memorandum of understanding entered into by the Members. Nothing in this
Agreement obligates any Member to pay costs in excess of the amount set
forth on Exhibit A or the amount agreed to prior to the beginning of each
fiscal year for which funds have been appropriated by that Member's
governing body. A Member shall be obligated to pay costs in excess of the
amount set forth on Exhibit A or the amount agreed upon prior to the
beginning of each fiscal year only upon the Member's execution of a written
agreement and a sufficient appropriation of funds by the Member's
governing body.
IV. MEMORANDA OF UNDERSTANDING
The Members may, from time to time, agree to share other 91 1-
related duties including, but not limited to contract administration, contract
monitoring, mapping, addressing, training or administrative duties. The
Board may recommend memoranda of understanding setting forth the
additional duties, the proposed proportional cost and terms for cost sharing,
however, no Member shall be obligated to participate in or to pay for
additional duties until it has approved each memorandum of understanding
and its governing body has appropriated sufficient funds to pay the
additional costs.
V. BUDGETING
On or before March 1 , the Board shall adopt by resolution a proposed
budget for the upcoming fiscal year. The budget shall include revised
population estimates for the upcoming year, an itemization of annual
3
equipment costs, an itemization of each jurisdiction's proportional share of
the equipment costs, a detailed explanation for any and all additional costs
to be shared during the upcoming fiscal year and the proportional share of
those costs attributable to each jurisdiction.
VI. DUTIES OF THE BOARD
A. The duties of the Board shall include the following:
1 . Purchase 911 equipment and services.
2. Enter into contracts with vendors for the delivery of 911
equipment or services.
3. Monitor contract performance by vendors.
4. Regularly provide information on performance by vendors,
equipment and services.
5. Calculate and review cost allocations to assure fair and accurate
distribution of costs among Members.
6. Resolve all disputes among Members regarding cost allocations.
7. Facilitate sharing of 911 functions among Members.
8. Enter into contracts with non - member jurisdictions for the sharing
of 911 network facilities and equipment.
9. Recommend any memoranda of understanding prior to approval by
the Members.
10. Review all requests to participate in the Regional 911 Board by
other jurisdictions and make recommendations to the Members
regarding the approval of such requests.
11. Adopt by -laws consistent with this Agreement. Adopt policies
and procedures as directed by the Members.
12. Share 911 information, monitor and propose legislative initiatives
and share best practices among Members and non - member
jurisdictions that attend Board meetings.
13. Perform other tasks consistent with the purpose and intent of this
Agreement and any memoranda of understanding entered into by
the Members.
VII. PROPERTY ACQUISITION /HOLDING
The parties agree that no real property shall be acquired jointly during
the course of this Agreement. Personal property that is acquired during the
term of this Agreement and any renewals thereof shall be the property of the
Regional 911 Board. The Board may own, maintain, upgrade, sell, lease,
alter or dispose of the personal property at any time by action of the Board.
Any property owned by the Board at the time of dissolution of the Board or
upon termination of this Agreement shall become the property of the
4
Members and former Members in undivided shares equal to the proportion of
cost paid for the property by each Member and former Member as compared
to the total cost paid by all Members and former Members.
VIII. DURATION /TERMINATION
A. This Agreement will become effective from the date of approval or
deemed approval by the Attorney General (Effective Date) and will continue
until June 30, 2006 (Initial Term). This Agreement shall be automatically
renewed by each Member for one -year periods commencing on July 1 of
each year and continuing until June 30 of the following year subject to the
following conditions:
1. Renewal of this Agreement for each Member is subject to the
Member's annual appropriation of sufficient funds for the Member's
fiscal year (July 1 to June 30) to pay the costs allocated to the
Member for that fiscal year. In the event that a Member does not
appropriate or budget sufficient funds to pay its allocated share of
costs for a fiscal year under this Agreement, the Agreement will not
be renewed by the Member..
2. A Member must deliver written notice to terminate or not to renew
its membership in the Regional 911 Board to the Board in an open
meeting at least sixty days prior to the end of the fiscal year.
Termination of all obligations for the terminating or nonrenewing
Member will occur on the last day of the fiscal year in which the
notice was received, provided that the provisions of the next
paragraph are met.
3. Should a Member elect to terminate or not to renew its
membership, the Board, in cooperation with the terminating or
nonrenewing Member and any equipment vendors with which the
Board has contracted for the purchase of equipment, will value the
cost remaining to be paid for the purchase of equipment. The
terminating or nonrenewing Member shall, subject to appropriation of
funds by its governing body, pay its share of that cost to the Board.
B. Termination of membership in the Regional 911 Board will not alter
any contractual rights or obligations a Member may have with a vendor.
IX. ADDITION OF MEMBERS/ DISSOLUTION OF BOARD
A. New members of the Regional 911 Board may be added by a
majority vote of the current Members. New members shall pay their
5
proportional share of costs in an amount to be determined by the Board.
Such proportional cost may include an adjustment to compensate existing
and former Members for previous costs paid. This Agreement may be
amended to add Members as the need arises.
B. This Agreement may be terminated and the Regional 911 Board
may be dissolved by a majority vote of its Members.
X. NOTICE
A. Any notice to be given under this Agreement will be deemed given
on the date of personal delivery or upon the date of mailing if mailed by
certified mail, return receipt requested, with proper postage thereon, to a
Member at the address indicated below the signature of each Member and to
the Board at the following address:
REGIONAL 911 BOARD
c/o INCOG
201 W. 5T" SUITE 600
TULSA, OK 74103
B. The authorized notice address for the Board or a Member may be
changed by giving written notice to the Board and all Members.
XI. ADDITIONAL TERMS
This Agreement may be executed in parts, each of which shall be
deemed an original and all of which shall constitute one and the same
instrument. Upon execution of the parts, duplicate signature pages shall be
sent to INCOG. INCOG shall compile the original, forward it to the Attorney
General's office for approval and distribute fully executed copies to each
Member.
APPROVED this day of , 2009.
(title)
(jurisdiction)
NO
c t
ATTEST
Secretary
(sea])
Contact Person and Address for
Notices required under this Agreement
(person)
(address)
EXHIBIT A
POPULATION & PROPORTIONAL SHARES
FOR 2009 -2010
Jurisdiction
Population Estimates
Percent share
Bixby
17,289
2.85
Claremore
17,160
2.83
Collinsville
4,330
0.71
Glen pool
8,960
1.48
Jenks
13,100
2.16
Owasso
23,770
3.92
Rogers County
49,950
8.23
Sand Springs
17,670
2.91
Sapulpa
20,620
3.40
Sapulpa Contractees
3,510
0.58
Skiatook
6,290
1.04
Tulsa
382,460
63.02
Tulsa Contractees
41,760
6.88
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: DAN YANCEY
CHIEF OF POLICE
SUBJECT: CHEROKEE NATION GRANT FUNDS
DATE: July 15, 2009
BACKGROUND:
Pursuant to the Cherokee Nation Legislative Act 4 -03, up to twenty percent (20 %) but
not less than five percent (5 %) of funds generated by fees collected from the Cherokee
Nation Motor Vehicle Tags are to be made available to county and municipal law
enforcement agencies within the Cherokee Nation Jurisdiction.
On June 25, 2009 Cherokee Nation Tribal Council Member Buel Anglen once again
approached the city staff offering to provide $5,349.72 in grant funds to the police
department, to be used at their discretion. Stipulations to this grant are to provide
Taxpayer information for W -9 and use the monies to fund equipment related for law
enforcement purposes.
The staff's intention is to utilize these funds to purchase a second Segway to be utilized
by the patrol division and bike patrol for special events, parades and holiday shopping
patrol. The cost of the Segway is approximately $5,300.
REQUEST:
Staff is requesting Council acceptance of this grant from the Cherokee Nation.
Additionally, staff is requesting Council approve a supplemental appropriation for the FY
2009 -2010 Budget, increasing revenues and expenditures in the amount of $5,350 to the
Police Services budget.
FUNDING:
Funding for this request is derived from a grant in the amount of $5,350 from the
Cherokee Nation Tribe.
RECOMMEDATION:
Staff recommends City Council acceptance of this grant from the Cherokee Nation and
approval of a supplemental appropriation for the Police Services budget, increasing
revenues and expenditures in the amount of $5,350.
ATTACHMENT:
1. Law Enforcement Fund Request
918 4S8 6217 COUNCIL HOUSE
02:52: 10 p.m. 06 -25 -2009 2 /3
LAW ENFORCEMENT FUNDS REQUEST
Pursuant to Legislative Act 4 -03, up to twenty percent (20%) but not less than five
percent (5%) of funds generated by fees collected for Cherokee Nation Motor Vehicle
Tags are to be made available for counties and municipalities within the Cherokee Nation
Jurisdiction, and/or Cherokee Nation Marshal Service those funds are to be distributed
equally between Councilors for appropriation.
Amount of Funds Requested: 5 U qq, rl a
Councilor Requesting Funds for Appropriation: mq en
County, Municipality or Agency for which funds will be used:
Proposed use of funds:
SD
The County, Municipality or Agency will provide receipts that the funds received
pursuant to this request have been spent for the above stated purpose upon request by
the Cherokee Nation Government. Please attach and return all supporting documents
within ninety (90) days.
Signature & Title of Authorized Officer or Agent
County or Municipal
of Tribal Council Member
"Please complete the attached W -9 form.
Date
ZS.
Date
217177
CHEROKEE NATION ACCOUNTS BANK OF AMERICA, N.A.
=� P.O. BOX 948 PAYABLE
<, TAHLEQUAH, OKLAHOMA 74465 1 39- 1/1030
'r ti' 4251 I
(918) 453 -5000 DATE AMOUNT
Void After 90 Days
07/10/2009 "--- 5,349.72
PAY Five Thousand Three Hundred Forty Nine and 721100 Dollars
TO THE CITY OF OWASSO
DER
OF PO BOX 180
OWASSO OK 74055
v
11000 2 1 7 17 711' 1: 10 30000 L 71: 0 30 100 2 7 71, 2811'
CHEROKEE NATION 217177
TAHLEQUAH, OKLAHOMA Check Date: 07/10/09
'.ITY OF OWASSO PO BOX 180 OWASSO OK 74055 _.___ 4251
P.O. Description Invoice Amount
LEF- EQUIPMENT 609 06/26/09 LEF- EQUIPMENT 609 $5,349.72
C-A
I
i
I
i
I i
I
TOTAL $5,349.72]
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: WARREN LEHR
MANAGER OF GOLF AND PARKS
SUBJECT: SUPPLEMENTAL APPROPRIATION
COMMUNITY CENTER ART CLASS
DATE: July 17, 2009
BACKGROUND:
The Owasso Community Center is offering two six week sessions of art classes for children this
summer. This is a new program that is offering art instruction to approximately 25 children, grades
2 -5. The class is being taught by Sharlee Kuhns, a disabled senior volunteer who is a former art
teacher. Jennifer Kirby is providing excellent leadership in seeking new ways to reach out to all
ages while making our Community Center a nurturing home away from home for our senior
population.
The expenses and supplies for these classes are being funded by the collection of registration fees
from each student. As these funds were not anticipated in the current fiscal year 2009 -2010 budget,
a supplemental appropriation is needed in order to utilize them.
There are no residual funds projected, so the supplemental appropriation provides equal increases in
both revenues and expenditures. The total amount collected is not anticipated to exceed $1,400.
RECOMMENDATION:
Staff recommends City Council approve an amendment to the Community Center budget increasing
the estimated revenues by $1,400 and increasing the appropriation for expenditures by $1,400.
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER
SUBJECT: WAL -MART DONATION
SUPPLEMENTAL APPROPRIATION
DATE: July 15, 2009
BACKGROUND:
To commemorate the opening of the new Wal -Mart Neighborhood Market in Owasso, Wal -Mart
presented two donation checks to the City of Owasso on Tuesday, July 14, 2009. The police and fire
departments each received $1,500. In order for the City to utilize these funds as intended by the
donor, staff is requesting that the City Council accept the donation and approve a budget amendment
increasing the appropriations for each of those departments.
RECOMMENDATION:
Staff recommends City Council accept the donation from Wal -Mart and approve a budget
amendment in the General Fund increasing estimated revenues by $3,000 and increasing the
appropriation for expenditures for the Police Department by $1,500 and the Fire Department by
$1,500.
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC WORKS AUTHORITY
THE HONORABLE CHAIR AND TRUSTEES
OWASSO PUBLIC GOLF AUTHORITY
FROM: ANGELA HESS
FINANCE DIRECTOR
SUBJECT: RESOLUTION ADOPTING AN INVESTMENT POLICY
DATE: July 17, 2009
BACKGROUND:
Currently there is not a formally adopted written investment policy for the City of Owasso or the
Trust Authorities. While Oklahoma law (OS Title 62, Chapter 2, Section 348.1) provides a basic
framework for investment direction, a written investment policy is a recommended practice of
the Government and Finance Officers Association (GFOA). The investment policy dictates,
among other things, what investments may be entered into and for what purposes.
Oklahoma statutes are restrictive and very specific regarding the types of authorized investments
and the collateralization methods required for municipalities. This policy will not change the
investment practices currently in use by the City. The policy creates a formal record of the
procedures and documents the City Council and Authority approval.
The primary purpose for the City's investment policy is to ensure that City funds are invested in
a manner which will provide the highest investment return with the maximum security while
meeting the daily cash flow needs of the city and complying with all state statutes governing the
investment of public funds.
ADDITIONAL INFORMATION:
Attached is a written investment policy for the City of Owasso and its Trust Authorities. The
proposed investment policy is based on model investment policies developed by the GFOA and
Crawford & Associates with modifications taken from the investment policies of other
municipalities.
REQUESTED ACTION:
Staff recommends City Council approval of a resolution adopting the investment policy.
ATTACHMENTS:
Investment Policy
Resolution 2009 -09
000��)olA
The City without Limits. Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
pose
purpose of the City of Owasso's Investment Policy is to invest its funds in a manner which will
1vide the highest investment return with the maximum security while meeting the daily cash flow
ids of the city and comply with all state statutes governing the investment of public funds.
Investment Policy shall comply with the Owasso Code of Ordinances, 7 -101.
Investment Policy shall comply with Oklahoma State Statute 62 -348.1 as it pertains to authorized
investments and disposition of income.
Policy Statement
Effective cash management is recognized as essential to good fiscal management. An aggressive cash
management and investment policy will take advantage of investment interest as a viable and material
revenue source for all operating and capital funds. The City's portfolio shall be designed and managed
in a manner responsive to the public trust and consistent with state and local law.
It is the policy of the City that, giving due regard to the safety and risk of investment, all available funds
shall be invested in conformance with legal and administrative guide lines and, to the maximum extent
possible, at the highest rates obtainable at the time of investment.
Scope
This Investment Policy applies to all financial assets of the City of Owasso, and its Trust Authorities.
These assets are accounted for in the various funds of the City of Owasso and include the general fund,
special revenue funds, capital project funds, enterprise funds, internal service funds, trust and agency
funds and any new fund established by the Owasso City Council.
Prudence
Investments shall be made with judgment and care, emphasizing the preservation of capital as well as
the income to be derived.
Objectives
The primary objectives of investment activities, in order of priority, shall be safety, diversification,
liquidity and return on investment.
OT e city without Limits. Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
Safety -- Safety of principal is the foremost objective of the investment program. Investments shall be
undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The
objective will be to reduce credit risk and interest rate risk.
Diversification - -The investments will be diversified by security type and institution in order that
potential losses on individual securities do not exceed the income generated from the remainder of the
portfolio.
Liquidity- -The investment portfolio shall remain sufficiently liquid to meet all operating requirements
that may be reasonably anticipated.
Return on Investment - -The investment portfolio shall be designed with the objective of obtaining a rate
of return throughout the budgetary and economic cycles, taking into account the investment risk
constraints and the cash flow characteristics of the portfolio.
Delegation of Authority to Make Investments
The City Treasurer or designee shall act in accordance with established written procedures and internal
controls for the operation of the investment program consistent with this Investment Policy.
Procedures should include references to: safekeeping, delivery vs. payment, investment accounting,
repurchase agreements, wire transfer agreements, and collateral /depository agreements. No person
may engage in an investment transaction except as provided under the terms of this policy and the
established procedures. The City Treasurer shall be responsible for all transactions undertaken and shall
establish a system of controls to regulate the activities of subordinate officials.
Ethics and Conflict of Interest
Any officers or employees of the City of Owasso involved in the investment process shall refrain from
personal business activity that could conflict or give the appearance of conflict with the proper
execution of the investment program or impair their ability to make impartial decisions and shall at least
annually advise the City Manager or City Manager designee of any personal financial interest in any
financial institution that conducts business with the City of Owasso. The officers or employees shall
refrain from undertaking personal investment transactions with the same individual or broker /dealer
with which business is conducted on behalf of the City of Owasso.
Authorized Financial Institutions /Financial Dealers
Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
Public deposits of funds shall be made in qualified public depositories authorized to do business in the
State of Oklahoma. The City Council shall approve and designate additional authorized depository
institutions by resolution.
Funds may be invested in certificates of deposit (CDs) in institutions which have been approved by the
City Council as a depository banking institution and which meet the following requirements:
1. Sufficient collateral to equal the amount of 100 percent of the City's investments shall be
pledged prior to the deposit of the funds and for the terms of the investment, in accordance
with this policy;
2. Established record of fiscal health and service, as determined by a rating of "C minus" or above
by independent rating agencies (such as Lace Financial Corporation or Sheshunoff Bank Rating
Service) or equivalent past dealings with the City Treasurer's office;
3. Collateral agreements must be approved prior to deposit of the funds as provided for in the
"Security for Local Public Deposits Act ".
Authorized and Suitable Investments
The City Treasurer is empowered by the City Council to invest in any of the securities authorized in the
Oklahoma State Statutes, Title 62, Section 348.1- 348.3. Investments where collateral or funds to be
invested has been deposited with a trustee or custodian bank in irrevocable trust may also invest in any
or all of the following:
a. Obligations of the United States government, its agencies and instrumentalities;
Defined as:
A debt security issued by a federal agency. Most federal agencies are not backed by the
full faith and credit of the U.S. government. GNMA (Government National Mortgage
Association) is an example of an agency security backed by the U.S. Government, but
FNMA (Fannie Mae), FHLB (Federal Home Loan Bank), FHLM (Federal Home Loan
Mortgage) and others are not backed. The City will use only agency securities that are
backed by U.S. Government or have an AAA rating.
b. Collateralized or insured certificates of deposit and other evidences of deposit at banks,
savings banks, savings and loan associations and credit unions located in this state, or fully
insured certificates of deposit at banks, savings banks, savings and loan associations and
credit unions located out of state;
sd
OThe City Without Limits. Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
Defined as:
CDs are similar to savings accounts in that they are insured and thus virtually risk free,
they are "money in the bank" (CDs are insured by the FDIC for banks or by the NCUA for
credit unions). They are different from savings accounts in that the CD has a specific,
fixed term (often three months, six months, or one to five years), and, usually, a fixed
interest rate. It is intended that the CD be held until maturity, at which time the money
may be withdrawn together with the accrued interest. In exchange for keeping the
money on deposit for the agreed -on term, institutions usually grant higher interest rates
than they do on accounts from which money may be withdrawn on demand.
c. Savings accounts or savings certificates of savings and loan associations, banks, and credit
unions, to the extent that the accounts or certificates are fully insured by the FDIC;
d. County, municipal, or school district direct debt obligation for which an ad valorem tax
may be levied or bond and revenue anticipation notes, money judgments against such
county municipality or school district ordered by a court of record or bond and revenue
anticipation notes issued by a public trust for which the City of Owasso is beneficiary
thereof;
e. Negotiable certificates of deposit issued by a nationally or state - chartered bank, a savings
bank, a savings and loan association or a state - licensed branch of a foreign bank. Purchases
of negotiable certificates of deposit shall not exceed ten percent (10 %) of the surplus funds
of the city or county which may be invested pursuant to this section. Not more than one -
half (1/2) of the ten percent (10 %) limit shall be invested in any one financial institution
specified in this paragraph;
Defined as:
A certificate of deposit with a minimum face value of $100,000. These are guaranteed by
the bank and can usually be sold in a highly liquid secondary market, but they cannot be
cashed -in before maturity.
f. Prime bankers' acceptances which are eligible for purchase by the Federal Reserve System
and which do not exceed 270 days' maturity. Purchases of prime bankers' acceptances shall
not exceed ten percent (10 %) of the surplus funds of the City or county which may be
invested pursuant to this section. Not more than one -half (1/2) of the ten percent (10 %)
shall be invested in any one commercial bank pursuant to this paragraph;
Defined as:
A short-term credit instrument created by a nonfinancial firm and guaranteed by a bank
as to payment. Acceptances are traded at discounts from face value in the secondary
market on the basis of the credit quality of the guaranteeing banks. These instruments
have become a popular investment for money market funds. Also called acceptance.
so
Th• City Without Limits. Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
g. Prime commercial paper which shall not have a maturity that exceeds one hundred eighty
(180) days nor represent more than ten percent (10 %) of the outstanding paper of an
issuing corporation. Purchases of prime commercial paper shall not exceed seven and one -
half percent (7% %) of the surplus funds of the city which may be invested pursuant to this
section;
Defined as:
Highly -rated commercial paper that is considered investment grade. Commercial paper
is an unsecured promissory note sold by a corporation. It has a fixed maturity of 1 to 270
days and is usually sold at a discount from face value.
Repurchase agreements (Repo) that have underlying collateral consisting of those items
specified in paragraphs a through a of this subsection; and
Defined as:
A form of short -term borrowing for dealers in government securities. The dealer sells the
government securities to investors, usually on an overnight basis, and buys them back
the following day.
For the party selling the security (and agreeing to repurchase it in the future) it is a repo;
for the party on the other end of the transaction, (buying the security and agreeing to
sell in the future) it is a reverse repurchase agreement.
Repos are classified as a money- market instrument. They are usually used to raise short -
term capital.
Money market mutual funds regulated by the Securities and Exchange Commission and
which investments consist of those items and those restrictions specified in paragraphs a
through f of this subsection.
Defined as:
Mutual funds that invest solely in money market instruments (short term debt
instruments, such as Treasury bills, commercial paper, bankers' acceptances, repurchase
agreements, agency securities, and federal funds).
OThe city Without Limits. Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
Co I lateral ization
The City Treasurer is authorized by statute to invest in certain securities when those securities are
collateralized, as evidenced by pledge of joint custody. In all cases of collateralization, the collateral
shall be held by a third party custodian with whom the City has a current custodial agreement or be held
in the name of parties by the Federal Reserve Bank servicing Oklahoma. The custodian shall issue a
custody receipt to the City Treasurer identifying the security and stating that it is pledged to the City of
Owasso.
The amount of collateral to be pledged for the security of the City's deposits and securities shall be
consistent with the provisions of the Oklahoma "Security for Local Public Deposits Act" and additional
standards established by the City Treasurer for the purpose of securing public funds and deposits of the
City.
Collateral Requirements
To qualify as depositor, a bank, trust company, savings and loan association, or savings bank must
collateralize City deposits, including interest earned and /or accrued (the amount of money on deposit
with an institution at any given time) with any combination of securities, Federal Home Loan Bank
letters of credit, or corporate surety bonds at the cost to the depository.
Required collateralization levels shall be as follows:
Surplus cash in demand deposit account 100%
Certificate of deposits 100%
Repurchase agreement 100%
Acceptable instruments for collateralization of cash in demand deposit accounts and certificates of
deposit are listed below:
(a) Direct obligations of the United States Government, its agencies or instrumentalities to the
payment of which the full faith and credit of the U.S. Government is pledged, or obligations
to the payment of which the full faith and credit of this state is pledged.
(b) Obligations of the Government National Mortgage Association, Federal National Mortgage
Association, or Federal Home Loan Mortgage Corporation, or federal land bank or banks or
federal home loan bank notes or bonds.
(c) Obligations of the state or of a county, municipality, or school district of this state pledged
or of an instrumentality thereof;
(d) General obligation bonds of any other state in the U.S.; and
(e) Surety bonds and letters of credit, under certain specified conditions.
sd
OThe City Without Limits.
Acceptable collateral for repurchase agreements:
Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
(a) United States Treasury Bills, Notes, Bonds or Treasury Certificates;
(b) Governmental National Mortgage Association obligations;
(c) Federal National Mortgage Association obligations;
(d) Federal Home Loan Mortgage Corporation obligations;
(e) Federal Farm Credit Bank obligations;
(f) Federal Land Bank obligations;
(g) Federal Home Loan Bank obligations; provided
The City Treasurer shall verify as appropriate and at least quarterly, that the market value of collateral
pledged is sufficient to cover the security and any additional deposits at the institution. The City
Treasurer shall have discretion to refuse any instrument as appropriate collateral, notwithstanding the
tenets of this Investment Policy.
Acceptable collateral will be subject to a recognized and readily available market pricing
Safekeeping and Custody
All investment securities purchased, including collateral for repurchase agreements, shall be held in
safekeeping by a designated third party custodian. The institution shall issue a safekeeping receipt for
each security, listing the specific instrument, par value, rate, CUSIP and any other pertinent information.
In addition the safekeeping institutions shall send a statement on at least a quarterly basis listing all
securities held in each safekeeping account with market values that shall be verified.
Deliver vs. Payment
All trades will be executed by delivery vs. payment (DVP) to ensure that securities are deposited in an
eligible financial institution simultaneously with the release of funds. Securities will be held by the third -
party custodian, as evidenced by safekeeping receipts, held in the City's name.
Diversification
The City of Owasso will diversify its investments by institution. With the exception of U.S. Treasury
securities and authorized pools, no more than fifty percent (50 %) of the City's total investment portfolio
will be invested in a single financial institution.
The City Without Limits'. Investment Policy
Issuing Office: Finance Department
Originally Issued: July 2009
Maximum Maturities
The City of Owasso will attempt to match its investments with anticipated cash flow requirements.
Unless matched to a specific cash flow, the City of Owasso will not directly invest in securities maturing
more than three years from the date of purchase.
Reserve funds may be invested in securities exceeding three years if the maturity of such investments is
made to coincide as nearly as practicable with the expected use of the funds.
Internal Control
An independent audit of investments made and held will be performed as part of the annual audit of the
City of Owasso at the close of each fiscal year.
Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during budgetary
and economic cycles, taking into account the City of Owasso and its Trust Authorities investment risk
constraints and cash flow needs.
Investment Policy Adoption
The Investment Policy shall be adopted by resolution of the City Council and the Trust Authorities. The
City Treasurer shall review the Investment Policy on an annual basis and any modifications made thereto
must be approved by the City Council and Trust Authorities.
CITY OF OWASSO, OKLAHOMA
RESOLUTION NO. 2009-09
A RESOLUTION OF THE CITY OF OWASSO, TULSA COUNTY,
OKLAHOMA ADOPTING AN INVESTMENT POLICY FOR THE CITY
OF OWASSO, OKLAHOMA AND AUTHORIZING INVESTMENTS
WHEREAS, the Oklahoma Statutes, 62 OS 2000 Supp., Sect., 348.1 provides that the
lawful treasurer of any city or town, when authorized by the appropriate governing body by
resolution, shall invest any monies in the custody of the treasurer as limited by law, provided
further that said monies cannot then be used for the purpose for which they are to be expended;
and,
WHEREAS, the City Council recognizes the necessity of establishing an investment
policy to properly transact its investment activities; and,
WHEREAS, the City Council also recognizes the necessity of improving its procedures
for investing available funds to earn additional revenue.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF OWASSO, OKLAHOMA, that, to -wit:
A. The City of Owasso Investment Policy originally issued July 2009 is hereby adopted
and applies to all funds of the City of Owasso.
B. The City Treasurer shall be and is hereby given blanket authority and directed to
invest and reinvest available funds on a continuing basis; provided that the income
received from said investments may be placed in the general fund of the
governmental subdivision to be used for general governmental operations, or the fund
from which the investment was made.
C. The City Treasurer shall keep records of all investments, showing the amount
invested from each fund by type of investment and distribution of interest earned by
each fund.
DATED this 21" day of July, 2009.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR A PARTIAL EASEMENT CLOSURE
DATE: JULY 17, 2009
BACKGROUND:
The City of Owasso has received a request for the partial closure of a utility easement located in the
rear yard of 10103 E. 95t' Court North. A site plan and a general area map are included with your
packet.
PROPERTY CHARACTERISTICS:
The legal description of the property is Lot 2, Block 6, Fairways IV at Bailey Ranch. The tract is
zoned for RS -3 Single - Family Residential use and is occupied by a 2 -story house. The existing land
use is residential for the subject property, as is land to the east, south and west. The lot borders E.
96th Street North to the north. The property is served by municipal water, wastewater, police, fire
and EMS service.
ANALYSIS:
The applicant desires to close a portion of the existing 17.5' utility easement in order to construct
a swimming pool on the site. All utility companies have been notified, and have accepted the
modification to the utility easement. The swimming pool, as it is currently planned, would
encroach into the existing utility easement, thus the basis for the easement closure request. If the
easement closure request is approved, the existing 17.5' utility easement would be modified to
allow access to utility lines, and facilitate the construction of the swimming pool. The staff finds
that this request will have no detrimental impacts to the subject tract, or the surrounding areas.
TECHNICAL ADVISORY COMMITTEE:
The request for the partial utility easement closure was reviewed by the Owasso Technical
Advisory Committee at their regular meeting on June 24, 2009. At that meeting, utility providers
and city staff are afforded the opportunity to comment on the application and request any
changes or modifications. The only comment provided at the TAC meeting was a request from
PSO for more detail about how much easement was needed, and the request was satisfied.
BOARD OF ADJUSTMENT HEARING:
Corresponding to the easement closure request was a request for a variance to allow a swimming
pool to be located within 5' from the rear property line rather than the normally required 10'. On
June 23, 2009 the Owasso Board of Adjustment considered the variance request at a public hearing,
and voted unanimously to approve the variance.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission considered the request at their regularly scheduled meeting on
July 13, 2009. At that meeting, the Planning Commission unanimously approved the request.
RECOMMENDATION:
Staff recommends that the request for the partial utility easement be approved.
ATTACHMENTS:
1. Plat of Survey
2. Documents from the June 24 TAC meeting including agenda, location map, previous survey,
and TAC meeting notes
GENERA. NOTFB
4 TM beornys sho.n hV.on are Dosed on the West Lm. of Lot 2,
BnriN bwnq N. 13'26'24' W.
B. The D,.p.dy deacrio.d Mnon contoina 0.269 stns, w I...
C. TM property descrii ed hereon u lcet.d in food idne 'X- UNSHADED'.
a per Fled In a Rote nap, Cefmrwnity ponN No. 400210
0236H, effectike deter September 22. 1999,
D. Field.ork completed JNns 30, 2009.
E. Ne t Ttl. opinion or commitment for Title Insurance ro
—k:bl. at the time of the Suney, lMSlore, No Certif:c 61h is
mode :hot ,It E ... —ta or Rights -of -Wy or. sh.— hereon.
S"IBOLLEGEND
4O - Elecv� u««
•° - P a t«
- eNDMIr eae.W
— - G.erneo6 Oecus
^aer.^yw�e E--
u — _ t1M«ty , TeMONen.
a - ]wey CanlrN Pewl FwM
u/E - U4kty EawmeM lw
112 _ l /on') i'n FOUnd
1PED
TeAlphpne Line Poinf �ldrts
co0lr "' Line
Pain! UorM
E /ecb�c Cane Po /nl Abrrs
PROPOSED LOG4T1ON
OF POOL
5 Wood
N 13'26'24" W - 134.08' (Field)
133.59' (Plat)
0 6'
r � a corns
/ 1-1 —
PLAT OF SURVEY
OF' Two (2), 111 r k Six (9), FAIRWAYS IV AT BAILEY RANCH, a subdhisioo
in the NW /4 of Section Nineteen (19), Township Twent3i.Ooe (21) North. Range
Fourteen (14) East, City of 0wes"o, Tm4a County, State of Oklahoma
10103 EAST 95th COURT NORTH
96th ST. N________ - --
�N
W E
S
F comer 05' S
• 0.1' r.. o/ —1 comer Z
N 89'03'20" E - 158.76' (Field) r yea %: / 06. star ssm snt er.oaty
o N 89'54'33" E - 158.84' (Plat) , -Wi- Elettrt LOCIMON ILILP
b 6 Wood ! -Wra cob/. N l/2 /ran Pin Found /Cap
°` PP S 01'06'22" E - 9.91' (Field)
his
"` >•ar•P^a'• [Wr. P°'^r tr m 10.00' (Plat)
+c
/ 115' U/E !/2' /ran P Found
- - - - - - - - - - - - -
LEGAL DESCRIPTION OF TIIE HE.1L PHOPERTI'
CONC 25 ' 9, � Lot Two (2). Block Si. (6), FAIRWAYS Y AT BAR-EY RANCH, a uDairYen
Tin the NW /4 of Se,tmn Nineteen ;191. To.nsnip 7senty -0na (21) Nonh.
f A = 108'51'46' Range F—t... 04) East. City ,I D.osw Tu d Co.nty. Stale of
Cl-h —, according to the Retarded Rat thereof.
p) R = 50.00'
L = 95.00' NOTES
M+T.°.ie_,(Y �._�• -? J This Rol of $uneY meets Jk onomo Yin,mum SlarWards or 'n
It Drocbce al LS Sarveyrng a] oEOpt.d oy the Okohomo Stale Board
dl Registration for prdfessiana En911een aid -and Surreyon.
OParch Is 7.7' oaer B/L
G��16
I �0�
\ croseree x' ser
112' rran Pin Found /C
?� 0 = 80'23'50"
R = 25.00'
i L = 35.08'
21. BL' i
dp A= 19'14'56"
R = 225.00'
'L = 75.59'
AM
b hY.eRS 9EFOe[ rtkl OrG.. CALL OKK
�eoo�sst -�w
CERTIFIED TO.
BRIAN C. EDNE" k _ATRESHA 0. EONEy
SURVEYORS CERTIFICATE
I, James E. Harden al Tulsa Co Pbk j d Oklahoma, d
o
an
Prolea.ional surveyor, do �Ml1 Apt IM above
eyefYyf
kno.l.dq orq Q�
O
WITNESS my nand dnf s%A tg' � dt'j;4.'T009
ASSOCIATES —a...k —
t.k.�)al.k� Tus. � rwamnc nee rArrae. k new w-++st r..
n alts - �4w aw�A�sasoa
PLAT OF SURVEY
t
r
ti
a
PUBLIC NOTICE OF THE MEETING OF THE'
OWASSO TECHNICAL ADVISORY COMMITTEE
TYPE OF MEETING:
DATE:
PLACE:
NOTICE FILED BY:
TITLE:
Regular
June 24, 2009
2:00 PM
City Hall, Main Conference Room
Larissa Darnaby
City Planner
Filed in the office of the Owasso City Clerk and posted at the north entrance to City Hall
at 1:00 PM on June 17, 2009.
Larissa Darnaby, City Plann -- - -
OWASSO TECHNICAL ADVISORY COMMITTEE
Wednesday, June 24, at 2 :00 PM
Owasso City Hall, 111 N. Main Street
Main Conference Room
AGENDA
1. Call to Order
2. Roll Call
3. Partial Easement Closure Request — A request to close a portion of the 17.5'
Utility Easement located in the rear yard, on property located at 10103 East 95"'
Court North, recognized as Lot 2, Block 6, Fairways at Bailey IV Addition.
4. Adjournment
_ b'-
h S'(N
E 9a t 1 E 98
RS -3 / th ST N
PUD- 1 -0 - - -- 1 a
1
E 97th PL N
-- - -- CTNo - - - - -- ^ - — Z
/ � 2
E 97th ♦ E 97th ST N
O O �` RS RS -3
RS -3 4f
OL 1 Q E 97th ST N y ,PJ E 96th PL N
h
O 20
1 Subject Tract OL
---- - - - - --
-- - - - - -- ------- - - - ---
i
G�� 1
�?Q KITT CT
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S ST I��•P 5th ST
E 95th STN 1
1 �
1
_ 1
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93rd CT N p, CART�R7GHTST E 94th STN 1
o
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.,
I
REGISTERED LAND SURVEYOR'S INSPECTION
PLAT AND CERTIFICATE FOR MORTGAGE;
LOAN PURPOSE
COLLINS LAND SURVEYING, INC.
113 West Dawes Suite 106
BIXBY, OK. 74008
OFFICE (918)368 -9121 FAX (918)366 -9373
n/1 B
J.O. NO.: 05 -05 -052
Customer: Credit Union Title & Escrow
Borrower: Edney, Brian C.
Plat No: 5266
/ - ulId{ng Line OB /L -Out Bulld{ng Line D /E�- Dralnage Esmt. SCALE:
U /E- Utll{ty Esml. SW /E=S{dewalk Esmt. B/E =Burled Tele. & Elee. Cable Esmt. n
F/E =Fence Esmt. R/W =Right of Way S /F. =Serv{ce Entrance I NORTH
41 7W 57. IV
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rn
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ax
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a N
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THIS PLAT IS MADE FOR AND AT THE REQUEST OF:
Credit Union Title & Escrow /CUTEC Mortgage
FOR MORTGAGE LOAN PURPOSES ONLY COVERING LEGAL DESCRIPTION AS PROVIDED
Lot Two (2), Block Six (6), THE FAIRWAYS IN AT BAILEY RANCH, an Addition to the City
of Owasso, Tulsa County, State of Oklahoma, according to the recorded Plat thereof.
i
Property Address: 10103 East 95th Court North
SURVEYORS STATEMENT
COLLINS LAND SURVEYING INC., AN OKLAHOMA CORPORATION, AND THE UNDERSIGNED REGISTERED PROFESSIONAL
k
I
NOTES FROM JUNE 24 T" TAC MEETING
#3 Partial, Easement Closure Reaueat
Public Works-
* No comments
Fire Dept-
9 No comments
PSO /AEP-
• Submit a more detailed description of exactly how much easement
is needed.
ONG-
AT &T
• No comments
• No comments
Cox-
No comments
Community Development
• No comments
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JULIE TROUT LOMBARDI
CITY ATTORNEY
SUBJECT: ORDINANCE NUMBER 941 AMENDING SECTION 1 -108 OF THE
OWASSO CODE OF ORDINANCES TO INCREASE MAXIMUM FINES
AS ALLOWED BY STATE LAW
DATE: July 21, 2009
BACKGROUND:
Penalties for infractions of criminal provisions contained within the City of Owasso Code of
Ordinances are set forth in Section 1 -108, entitled "General Penalty," in Part 1 of the Code, and
are subject to statutory maximum amounts which may be imposed by a court not of record
(statutorily defined as any municipal court located in a city or town with a population less than
200,000). Currently, Class A offenses are subject to a maximum fine of $500.00, Class B
offenses to a maximum fine of $300.00, and Class C offenses to a maximum fine of $200.00.
A copy of current Section 1 -108 which more fully delineates the types of offenses classified as
A, B and C is attached for the City Council's review.
The maximum fines for offenses heard by courts not of record were recently increased by the
Oklahoma Legislature. Specifically, 110. S. § 14 -111 (which does not utilize the previous Class
A, B and C classification) now provides that all Traffic Offenses are subject to a maximum fine
of $200.00, Alcohol and Drug Offenses are subject to a maximum fine of $800.00 and all Other
Offenses to a maximum fine of $750.00. Based upon the amendment of 11 O.S. § 14 -111, the
Owasso Municipal Court and City staff recommend that Section 1 -108 of the Owasso Code of
Ordinances be likewise amended so that the fines assessed by the court may be increased in
amounts commensurate with State law. All references to Class A, B and C offenses would be
removed, and the maximum fine amounts would be classified under the headings of Traffic
Offenses, Alcohol and Drug Offenses and Other Offenses as utilized in the corresponding
State statute, 11 O.S. § 14 -111. A copy of proposed Section 1 -108, as amended, is attached for
the City Council's review.
It should be noted that amendment of Section 1 -108 of the Owasso Code of Ordinances to reflect
the new maximum fines allowable under State law does not automatically mandate an increase
in the fines assessed by the City's municipal court. Specifically, Part 6, of the Code of
Ordinances establishes that the judge of the Owasso Municipal Court shall designate the
appropriate amounts, subject to State law, of fines for each offense.
If the proposed amendment to Section 1 -108 is adopted by the City Council, the judge of
Owasso's Municipal Court will formulate a new fine schedule for each type of offense heard by
the court. As has traditionally been the case, the judge will consider a number of factors,
including the nature and severity of the offense, other penalty and sentencing options available
and the maximum fines authorized by State law, in determining the appropriate amount of each
fine.
RECOMMENDATION:
Staff recommends City Council approval of Ordinance Number 941 of the Owasso Code of
Ordinances thereby increasing the maximum fines which may be assessed by the Municipal
Court of Owasso as set forth above and in accordance with State law.
ATTACHMENTS:
Current Section 1 -108 of the Owasso Code of Ordinances
Ordinance Number 941 Containing Amendments to Section 1 -108
SECTION 1 -108 GENERAL PENALTY
A. CLASS "A" VIOLATIONS. Unless after the date hereof a different penalty is provided, any
person, upon conviction for any of the following offenses, shall be punished by a fine, excluding costs, of
not exceeding Five Hundred Dollars ($500.00) and/or sixty (60) days imprisonment. Such offenses are as
follows:
1. Actual Physical Control
2. Assault and Battery upon a Police Officer
3. Driving Under the Influence
4. Driving While Impaired
5. Eluding or Attempting to Elude a Police Officer
6. Resisting a Police Officer/Public Official /Arrest
7. Violation of the provision of Part 8, Health and Sanitation, of the Code
8. Violation of the provisions of Part 5, Building Regulations and Code
9. Violation of the provisions of Part 17, Utilities
B. CLASS `B" VIOLATIONS. Unless after the date hereof a different penalty is provided, any
person, upon conviction for any of the following offenses, shall be punished by a fine, excluding costs, of
not exceeding Three Hundred Dollars ($300.00) and/or sixty (60) days imprisonment. Such offenses are
as follows:
1. Possession of Marijuana
2. Possession of Paraphernalia
3. Assault & Battery
4. Damaging Property
5. Prohibited/Obscene Conduct
6. Reckless Conduct
7. Tampering With an Automobile
8. Failure to Yield to an Emergency Vehicle
9. Leaving the Scene of an Accident
10. Reckless Driving
11. Driving Under Suspension, Revocation or Cancellation
12. Speeding more than 25 m.p.h. over the Speed Limit
13. Sale of Alcohol or Beer to a Minor
14. Disorderly House
15. Harmful Deception
C. CLASS "C" VIOLATIONS. Unless after the date hereof a different penalty is provided,
whenever in this Code of Ordinances an act is prohibited or made or declared to be unlawful or an offense
or misdemeanor, or whenever in this Code of Ordinances the doing of any act as required or the failure to
do any act is declared to be unlawful, except for the offenses referred to in Section A and B hereof, any
person, upon conviction thereof, shall be punished by a fine of not more than Two Hundred Dollars
($200.00), excluding costs. (Ord. No. 522, 4/2/96)
D. Each day or any portion of a day during which any violation of this Code or any ordinance shall
continue shall constitute a separate offense.
E. Any person who shall aid, abet, or assist in the violation of any provision of this Code
shall be deemed guilty of an offense and, upon conviction therefore, shall be punished in accordance with
the punishment provided for violation of the provision such person aided, abetted or assisted in violating.
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 941
AN ORDINANCE RELATING TO PART 1, GENERAL PROVISIONS. CHAPTER 1, USE
AND CONSTRUCTION OF THE CODE, SECTION 1 -108, GENERAL PENALTY, OF THE
CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING
SAME BY INCREASING THE MAXIMUM COURT FINES ASSESSED BY THE CITY OF
OWASSO MUNICIPAL COURT.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA,
THAT, TO -WIT:
SECTION ONE (1): Part 1, General Provisions, Chapter 1, Use and Construction of the Code.
Section 1 -108, General Penalty, of the Code of Ordinances of the City of Owasso, Oklahoma, shall
be amended as follows:
SECTION TWO (2):
SECTION 1 -108 GENERAL PENALTY
A. TRAFFIC OFFENSES:
The maximum fine or deferral fee in lieu of a fine for traffic- related offenses relating to
speeding or parking shall not exceed Two Hundred Dollars ($200.00).
B. ALCOHOL OR DRUG RELATED OFFENSES:
The maximum fine or deferral fee in lieu of a fine for alcohol - related or drug- related offenses
shall not exceed Eight Hundred Dollars ($800.00).
C. OTHER OFFENSES:
For all other offenses, the maximum fine or deferral in lieu of a fine shall not exceed Seven
Hundred Fifty Dollars ($750.00).
D. Each day or any portion of a day during which any violation of this Code or any ordinance
shall continue shall constitute a separate offense.
E. Any person who shall aid, abet, or assist in the violation of any provision of this Code shall
be deemed guilty of an offense and, upon conviction therefore, shall be punished in
accordance with the punishment provided for violation of the provision such person aided,
abetted or assisted in violating.
SECTION THREE (3): REPEALER
All ordinances or parts of ordinances in conflict with this amended ordinance are hereby repealed to
the extent of the conflict only.
SECTION FOUR (4): SEVERABILITY
If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective the remaining
portion shall not be affected but shall remain in full force and effect.
SECTION FIVE (5): DECLARING AN EFFECTIVE DATE
The provisions of this ordinance shall become effective thirty (30) days from the date the ordinance
was adopted by the City Council, as provided by state law.
SECTION SIX (6): CODIFICATION
The City of Owasso Code of Ordinances is hereby amended and re- codified in Part 1, Chapter 1,
Section 1 -108, General Penalty.
PASSED by the City Council of the City of Owasso, Oklahoma on the 21" day of July, 2009.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form and legality this day of July, 2009.
Julie Lombardi, City Attorney
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVEN F. ALBERT, P.E.
CITY ENGINEER
SUBJECT: ADOPTION OF FLOOD DAMAGE PREVENTION ORDINANCE
FEMA REQUIREMENT UNDER NATIONAL FLOOD
INSURANCE PROGRAM (NFIP)
DATE: July 17, 2009
BACKGROUND:
Under FEMA regulations, the City of Owasso must adopt floodplain management measures that
meet or exceed National Flood Insurance Program (NFIP) requirements. The City currently has a
floodplain ordinance included as Chapter 17 in the Zoning Code. This existing floodplain
ordinance was adopted when previously required by FEMA and is enclosed as Attachment A.
The City is required to adopt new floodplain maps when they become available from FEMA.
New Digital Flood Insurance Rate Maps ( DFIRM) for Tulsa County will become effective on
August 3, 2009 after the City of Owasso passes an ordinance adopting these maps. For this map
revision, FEMA is also requiring the city to adopt a new "Flood Damage Prevention Ordinance"
to replace the existing "Flood Hazard Regulations ". A copy of the proposed ordinance is
included as Attachment B. The existing ordinance, Chapter 17 of the Zoning Code, will be
replaced in its entirety by the new ordinance.
FEMA floodplain regulations evolve and expand over time. They use the map adoption process
as their opportunity to mandate that cities participating in the NFIP update their ordinances to
reflect their new regulations. The new floodplain ordinance will be longer and more detailed
than the present ordinance. However, the basic principles contained within the ordinance are
nearly identical to our current practices. Failure to adopt the new ordinance by August 3 r will
result in a suspension of the City of Owasso from the NFIP program. If suspended, Owasso
becomes ineligible for flood insurance through the NFIP, new insurance policies cannot be sold
and existing policies cannot be renewed.
Rogers County is in a later stage of completion for their new flood mapping project. A
modification to this ordinance will be required within 9 to 18 months to adopt the new DFIRM
maps for Rogers County. Until that time, the existing FEMA Flood Study and FIRM maps dated
Dec. 19, 1997 will remain in force. This ordinance also adopts these existing maps until the new
maps are adopted.
FUNDING SOURCE:
No funds are required for this proposed action.
RECOMMENDATION:
Staff recommends Council adoption of Ordinance No. 942, amending Chapter 17 of the Owasso
Zoning Code, "Flood Damage Prevention ".
ATTACHMENTS:
A. Proposed Ordinance No. 942
CITY OF OWASSO, OKLAHOMA
ORDINANCE NO. 942
AN ORDINANCE RELATING TO CHAPTER 17 OF THE OWASSO
ZONING CODE, FLOOD HAZARD REGULATIONS, REPEALING THE
SAME IN ITS ENTIRETY AND IN LIEU THEREOF ADOPTING NEW
FLOOD DAMAGE PREVENTION MEASURES TO BE CODIFIED AS
CHAPTER 17 OF THE OWASSO ZONING CODE; AND REPEALING
ALL ORDINANCES IN CONFLICT HEREWITH.
WHEREAS, The Legislature of the State of Oklahoma has in 82 O.S. §§ 1601 -1618, as
amended, delegated the responsibility to local governmental units to adopt ordinances designed
to minimize flood losses; and
WHEREAS, The Owasso City Council deems it necessary for the carrying out of the purpose of
said acts and of promoting the health, safety and general welfare of the community to enact an
ordinance regulating the zoning of land within Owasso; and
WHEREAS, Under FEMA regulations, the City of Owasso is mandated to adopt floodplain
management measures that meet or exceed national Flood Insurance Program requirements; to
include the adoption of new Digital Flood Insurance Rate Maps (DFIRM) for Tulsa and Rogers
Counties when they become available from FEMA; and,
WHEREAS, all requirements of Oklahoma Statutes, with regard to the adoption of this
ordinance have been met.
NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF OWASSO, OKLAHOMA, THAT:
ARTICLE I
STATUTORY AUTHORIZATION, FINDINGS OF FACT, PURPOSE AND METHODS
SECTION A. STATUTORY AUTHORIZATION
The Legislature of the State of Oklahoma has in 82 O.S. §§ 1601 -1618, as amended, delegated
the responsibility to local governmental units to adopt ordinances designed to minimize flood
losses. Therefore, the City of Owasso, Oklahoma, ordains the following, to be effective on and
after August 3, 2009:
SECTION B. FINDINGS OF FACT
1. The flood hazard areas of the Owasso are subject to periodic inundation, which results in
loss of life and property, health and safety hazards, disruption of commerce and governmental
services, and extraordinary public expenditures for flood protection and relief, all of which
adversely affect the public health, safety and general welfare.
2. These flood losses are created by the cumulative effect of obstructions in floodplains
which cause an increase in flood heights and velocities, and by the occupancy of flood hazards
areas by uses vulnerable to floods and hazardous to other lands because they are inadequately
elevated, floodproofed or otherwise protected from flood damage.
SECTION C. STATEMENT OF PURPOSE
It is the purpose of this ordinance to promote the public health, safety and general welfare and to
minimize public and private losses due to flood conditions in specific areas by provisions
designed to:
1. Protect human life and health;
2. Minimize expenditure of public money for costly flood control projects;
3. Minimize the need for rescue and relief efforts associated with flooding and generally
undertaken at the expense of the general public;
4. Minimize prolonged business interruptions;
5. Minimize damage to public facilities and utilities such as water and gas mains, electric,
telephone and sewer lines, streets and bridges located in floodplains;
6. Help maintain a stable tax base by providing for the sound use and development of flood -
prone areas in such a manner as to minimize future flood blight areas; and
7. Insure that potential buyers are notified that property is in a flood area.
SECTION D. METHODS OF REDUCING FLOOD LOSSES
In order to accomplish its purposes, this ordinance uses the following methods:
1. Restrict or prohibit uses that are dangerous to health, safety or property in times of flood,
or cause excessive increases in flood heights or velocities;
2. Require that uses vulnerable to floods, including facilities which serve such uses, be
protected against flood damage at the time of initial construction;
3. Control the alteration of natural floodplains, stream channels, and natural protective
barriers, which are involved in the accommodation of flood waters;
4. Control filling, grading, dredging and other development which may increase flood
damage; and
5. Prevent or regulate the construction of flood barriers which will unnaturally divert
floodwaters or which may increase flood hazards to other lands.
ARTICLE II
DEFINITIONS
Unless specifically defined below, words or phrases used in this ordinance shall be interpreted to
give them the meaning they have in common usage and to give this ordinance its most
reasonable application.
"Accessory structure" - means a structure which is on the same parcel of property as the principal
structure and the use of which is incidental to the use of the principal structure. Examples of
accessory structures include but are not limited to garages and storage sheds.
"Area of special flood hazard" - is the land in the floodplain within the City of Owasso subject to
a one percent or greater chance of flooding in any given year.
"Base flood" - means the flood having a one percent chance of being equaled or exceeded in any
given year.
"Base flood elevation" — means the elevation in feet above mean sea level of the base flood or
I% chance flood.
"Basement" - means any area of the building having its floor sub -grade (below ground level) on
all sides.
"BFE" — means the base flood elevation.
"Board" — means the Oklahoma Water Resources Board.
"CFR" - means Code of Federal Regulations
"Critical feature" - means an integral and readily identifiable part of a flood protection system,
without which the flood protection provided by the entire system would be compromised.
"Development" - means any man -made change in improved and unimproved real estate,
including but not limited to buildings or other structures, mining, dredging, filling, grading,
paving, excavation or drilling operations or storage of equipment or materials.
"Development Permit" - means a permit issued by the City of Owasso Floodplain Administrator
which authorizes development in a special flood hazard area in accordance with this ordinance.
"Elevated building" - means a non - basement building built, in the case of a building in Zones
AE, A, and X, to have the top of the elevated floor adequately anchored so as not to impair the
structural integrity of the building during a flood up to the magnitude of the base flood. In the
case of Zones AE, A, and X, "elevated building" also includes a building elevated by means of
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fill or solid foundation perimeter walls with openings sufficient to facilitate the unimpeded
movement of flood waters.
"Existing construction" - means for the purposes of determining rates, structures for which the
"start of construction" commenced before the effective date of the FIRM or before January 1,
1975, for FIRMs effective before that date. "Existing construction" may also be referred to as
"existing structures."
"Existing manufactured home park or subdivision" - means a manufactured home park or
subdivision for which the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the
construction of streets, and either final site grading or the pouring of concrete pads) is completed
before the effective date of the floodplain management regulations adopted by the City of
Owasso.
"Expansion to an existing manufactured home park or subdivision " - means the preparation of
additional sites by the construction of facilities for servicing the lots on which the manufactured
homes are to be affixed (including the installation of utilities, the construction of streets, and
either final site grading or the pouring of concrete pads).
"FEMA" means the Federal Emergency Management Agency.
"FIRM" means Flood Insurance Rate Map.
"Flood" or "flooding" - means a general and temporary condition of partial or complete
inundation of normally dry land areas from:
1. The overflow of inland or tidal waters, or
2. The unusual and rapid accumulation or runoff of surface waters from any source.
"Flood Insurance Rate Map" — means an official map of the City of Owasso on which FEMA has
delineated both the areas of special flood hazards and the risk premium zones applicable to the
City of Owasso.
"Flood insurance study" - is the official report provided by FEMA for the City of Owasso which
contains flood profiles, water surface elevation of the base flood, as well as the floodway width,
section area and mean velocity.
"Floodplain Administrator" — means a person accredited by the OWRB and designated by the
City Council of the City of Owasso to administer and implement laws, ordinances and
regulations relating to the management of floodplains.
"Floodplain or flood -prone area" - means any land area susceptible to being inundated by water
from any source (see definition of flood).
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"Floodplain management" - means the operation of an overall program of corrective and
preventive measures for reducing flood damage, including but not limited to emergency
preparedness plans, flood control works and floodplain management regulations.
"Floodplain management regulations" - means zoning codes and ordinances, subdivision
regulations, building codes, health regulations, special purpose regulations and ordinances (such
as floodplain, grading and erosion control regulations and ordinances) and other applications of
police power. The term describes such state or local regulations, in any combination thereof,
which provide standards for the purpose of flood damage prevention and reduction.
"Flood protection system" - means those physical structural works for which funds have been
authorized, appropriated, and expended and which have been constructed specifically to modify
flooding in order to reduce the extent of the areas within the City of Owasso subject to a "special
flood hazard" and the extent of the depths of associated flooding. Such a system typically
includes hurricane tidal barriers, dams, reservoirs, levees or dikes. These specialized flood
modifying works are those constructed in conformance with sound engineering standards.
" Floodway" - means the channel of a river or other watercourse and the adjacent land areas that
must be reserved in order to discharge the base flood without cumulatively increasing the water
surface elevation more than a designated height. A floodway is located within areas of special
flood hazard established in Article III, Section B. A floodway is an extremely hazardous area
due to the velocity of floodwaters that carry debris and potential projectiles.
"Functionally dependent use" - means a use that cannot perform its intended purpose unless it is
located or carried out in close proximity to water. The term includes only docking facilities, port
facilities that are necessary for the loading and unloading of cargo or passengers, and ship
building and ship repair facilities, but does not include long -term storage or related
manufacturing facilities.
"Highest adjacent grade" - means the highest natural elevation of the ground surface prior to
construction next to the proposed walls of a structure.
"Historic structure" - means any structure that is:
1. Listed individually in the National Register of Historic Places (a listing maintained by the
Department of Interior) or preliminarily determined by the Secretary of the Interior as
meeting the requirements for individual listing on the National Register;
2. Certified or preliminarily determined by the Secretary of the Interior as contributing to
the historical significance of a registered historic district or a district preliminarily
determined by the Secretary to qualify as a registered historic district;
3. Individually listed on a state inventory of historic places in states with historic
preservation programs which have been approved by the Secretary of Interior; or
4. Individually listed on a local inventory of historic places in communities with historic
preservation programs that have been certified either:
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a) By an approved state program as determined by the Secretary of the Interior, or
b) Directly by the Secretary of the Interior in states without approved programs.
"Levee" - means a man-made structure, usually an earthen embankment, designed and
constructed in accordance with sound engineering practices to contain, control, or divert the flow
of water so as to provide protection from temporary flooding.
"Levee system" - means a flood protection system which consists of a levee or levees and
associated structures, such as closure and drainage devices, which are constructed and operated
in accordance with sound engineering practices.
"Lowest floor" - means the lowest floor of the lowest enclosed area (including basement). An
unfinished or flood resistant enclosure, usable solely for parking or vehicles, building access or
storage in an area other than a basement area is not considered a building's lowest floor; provided
that such enclosure is not built so as to render the structure in violation of the applicable non-
elevation design requirement of Section 60.3 of Title 44 CFR.
"Manufactured home" - means a structure transportable in one or more sections, which is built on
a permanent chassis and is designed for use with or without a permanent foundation when
connected to the required utilities. The term "manufactured home" does not include a
"recreational vehicle ".
"Manufactured home park or subdivision" - means a parcel (or contiguous parcels) of land
divided into two or more manufactured home lots for rent or sale.
"Mean sea level" - means, for purposes of the National Flood Insurance Program, the North
American Vertical Datum (NAVD) of 1988 or other datum, to which base flood elevations
shown on the City of Owasso's Flood Insurance Rate Map are referenced.
"New construction" - means, for the purpose of determining insurance rates, structures for which
the "start of construction" commenced on or after the effective date of an initial FIRM or after
December 31, 1974, whichever is later, and includes any subsequent improvements to such
structures. For floodplain management purposes, "new construction" means structures for which
the "start of construction" commenced on or after the effective date of a floodplain management
regulation adopted by the City of Owasso City Council and includes any subsequent
improvements to such structures.
"New manufactured home park or subdivision" - means a manufactured home park or
subdivision for which the construction of facilities for servicing the lots on which the
manufactured homes are to be affixed (including at a minimum, the installation of utilities, the
construction of streets, and either final site grading or the pouring of concrete pads) is completed
on or after the effective date of floodplain management regulations adopted by the City of
Owasso's City Council.
"OWRB" — means the Oklahoma Water Resources Board.
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"Recreational vehicle" - means a vehicle which is:
1. Built on a single chassis;
2. 400 square feet or less when measured at the largest horizontal projections;
3. Designed to be self - propelled or permanently towable by a light duty truck; and
4. Designed primarily not for use as a permanent dwelling but as temporary living quarters
for recreational, camping, travel, or seasonal use.
"Start of construction" - (for other than new construction or substantial improvements under the
Coastal Barrier Resources Act (Public Law 97 -348), includes substantial improvement and
means the date the building permit was issued, provided the actual start of construction, repair,
reconstruction, rehabilitation, addition, placement, or other improvement was within 180 days of
the permit date. The actual start means either the first placement of permanent construction of a
structure on a site, such as the pouring of slab or footings, the installation of piles, the
construction of columns, or any work beyond the stage of excavation; or the placement of a
manufactured home on a foundation. Permanent construction does not include land preparation,
such as clearing, grading and filling; nor does it include the installation of streets and/or
walkways; nor does it include excavation for basement, footings, piers or foundations or the
erection of temporary forms; nor does it include the installation on the property of accessory
buildings, such as garages or sheds not occupied as dwelling units or not part of the main
structure. For a substantial improvement, the actual start of construction means the first
alteration of any wall, ceiling, floor, or other structural part of a building, whether or not that
alteration affects the external dimensions of the building.
"Structure" - means a walled and roofed building, including a gas or liquid storage tank that is
principally above ground, as well as a manufactured home.
"Substantial damage" - means damage of any origin sustained by a structure whereby the cost of
restoring the structure to its before damaged condition would equal or exceed 50 percent of the
market value of the structure before the damage occurred.
"Substantial improvement" - means any reconstruction, rehabilitation, addition, or other
improvement of a structure, the cost of which equals or exceeds 50 percent of the market value
of the structure before "start of construction" of the improvement. This includes structures that
have incurred "substantial damage ", regardless of the actual repair work performed. The term
does not, however, include either:
1. Any project for improvement of a structure to correct existing violations of state or local
health, sanitary, or safety code specifications which have been identified by the local
code enforcement official and which are the minimum necessary conditions, or
2. Any alteration of a "historic structure" provided that the alteration would not preclude the
structure's continued designation as a "historic structure."
"Variance" - is a grant of relief by the City of Owasso City Council to a person from the terms of
this ordinance when specific enforcement would result in unnecessary hardship. A variance,
therefore, permits construction or development in a manner otherwise prohibited by this
ordinance. (For full requirements see Section 60.6 of Title 44 CFR.)
"Violation" - means the failure of a structure or other development to be fully compliant with this
City of Owasso flood damage prevention ordinance.
"Water surface elevation" - means the height, in relation to the North American Vertical Datum
(NAVD) of 1988 (or other datum, where specified), of floods of various magnitudes and
frequencies in the floodplains of coastal or riverine areas.
ARTICLE III
GENERAL PROVISIONS
SECTION A. LANDS TO WHICH THIS ORDINANCE APPLIES
This flood damage prevention ordinance shall apply to all areas of special flood hazard within
the jurisdiction of the City of Owasso, Oklahoma.
SECTION B. BASIS FOR ESTABLISHING THE AREAS OF SPECIAL FLOOD
HAZARD
The areas of special flood hazard identified by FEMA for the portion of the City of Owasso
located within Tulsa County identified in a scientific and engineering report entitled, "The Flood
Insurance Study for Tulsa County, Oklahoma and Incorporated Areas" dated August 3, 2009,
with the accompanying Flood Insurance Rate Map (FIRM) are hereby adopted by reference and
declared to be a part of this ordinance. This ordinance shall go into effect on August 3, 2009.
The portion of the City of Owasso located within Rogers County will be regulated using the
FEMA mapping entitled "Rogers County, Oklahoma and Unincorporated Areas" dated
December 19, 1997 are hereby adopted by reference and declared to be a part of this ordinance.
SECTION C. ESTABLISHMENT OF DEVELOPMENT PERMIT
A Development Permit shall be required to ensure conformance with the provisions of this
floodplain management ordinance.
SECTION D. COMPLIANCE
No structure or land shall hereafter be located, altered, or have its use changed without full
compliance with the terms of this ordinance and other applicable regulations.
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SECTION E. ABROGATION AND GREATER RESTRICTIONS
This ordinance is not intended to repeal, abrogate, or impair any existing easements, covenants,
or deed restrictions. However, where this ordinance and any other ordinance, easement,
covenant, or deed restriction conflict or overlap, whichever imposes the more stringent
restrictions shall prevail.
SECTION F. INTERPRETATION
In the interpretation and application of this ordinance, all provisions shall be:
1. Considered as minimum requirements;
2. Liberally construed in favor of the governing body; and
3. Deemed neither to limit nor repeal any other powers granted under State statutes.
SECTION G. WARNING AND DISCLAIMER OR LIABILITY
The degree of flood protection required by this ordinance is considered reasonable for regulatory
purposes and is based on scientific and engineering considerations. On rare occasions greater
floods can and will occur and flood heights may be increased by man-made or natural causes.
This ordinance does not imply that land outside the areas of special flood hazards or uses
permitted within such areas will be free from flooding or flood damages. This ordinance shall
not create liability on the part of the City of Owasso or any official or employee thereof for any
flood damages that result from reliance on this ordinance or any administrative decision lawfully
made hereunder.
ARTICLE IV
ADMINISTRATION
SECTION A. DESIGNATION OF THE FLOODPLAIN ADMINISTRATOR
The City Council of the City of Owasso designates the Public Works Director, or his or her
designee, as Floodplain Administrator to administer and implement the provisions of this
ordinance and other appropriate sections of National Flood Insurance Program regulations in
Title 44 CFR pertaining to floodplain management.
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SECTION B. DUTIES AND RESPONSIBILITIES OF THE FLOODPLAIN
ADMINISTRATOR
Duties and responsibilities of the Floodplain Administrator shall include, but not be limited to,
the following:
1. Become accredited by the OWRB in accordance with Title 82 O.S. §§ 1601 -1618, as
amended.
2. Review permit applications to determine whether the proposed building sites, including
the placement of manufactured homes, will be reasonably safe from flooding.
3. Review, approve or deny all applications for Development Permits required by this
ordinance.
4. Review proposed development to assure that all necessary permits have been obtained
from those Federal, State or local governmental agencies from which prior approval are
required.
5. Make the necessary interpretation where interpretation is needed as to the exact location
of the boundaries of the areas of special flood hazards (for example, where there appears
to be a conflict between a mapped boundary and actual field conditions).
6. Notify, in riverine situations, adjacent communities and the OWRB prior to any alteration
or relocation of a watercourse, and submit evidence of such notification to the FEMA.
7. Assure that the flood carrying capacity within the altered or relocated portion of any
watercourse is maintained.
8. When base flood elevation data contemplated by Article III, Section B has not been
provided by FEMA, the Floodplain Administrator shall obtain, review and reasonably
utilize any base flood elevation data and floodway data available from any Federal, State
or other source, in order to administer the provisions of Article V.
9. When a floodway has not been designated, the Floodplain Administrator must require
that no new construction, substantial improvements, or other development (including fill)
shall be permitted within Zone AE as delineated on the Tulsa County FIRM or Rogers
County FIRM, unless it is demonstrated that the cumulative effect of the proposed
development, when combined with all other existing and anticipated development, will
not increase the water surface elevation of the base flood more than one foot at any point
within the City of Owasso.
10. After a disaster or other type of damage occurrence to structures in the City of Owasso,
determine if the residential and non - residential structures and manufactured homes have
been substantially damaged, and enforce the substantial improvement requirement.
11. Maintain a record of all actions involving an appeal from a decision of the City Council.
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12. Maintain and hold open for public inspection all records pertaining to the provisions of
this ordinance.
SECTION C. PERMIT PROCEDURES
1. An Application for a Development Permit shall be presented to the Floodplain
Administrator on forms furnished by him/her and may include, but not be limited to,
plans in duplicate drawn to scale showing the location, dimensions, and elevation of
proposed landscape alterations, existing and proposed structures, including the placement
of manufactured homes, and the location of the foregoing in relation to areas of special
flood hazard. Additionally, the following information is required:
1. Elevation in relation to mean sea level of the lowest floor (including basement) of
all new and substantially improved structures; and
2. Description of the extent to which any watercourse or natural drainage will be
altered or relocated as a result of proposed development.
2. Approval or denial of a Development Permit by the Floodplain Administrator shall be
based on all of the provisions of this ordinance and the following relevant factors:
a. The danger to life and property due to flooding or erosion damage;
b. The susceptibility of the proposed facility and its contents to flood damage and
the effect of such damage on the individual owner;
C. The danger that materials may be swept onto other lands to the injury of others;
d. The compatibility of the proposed use with existing and anticipated development;
e. The safety of access to the property in times of flood for ordinary and emergency
vehicles;
f. The costs of providing governmental services during and after flood conditions
including maintenance and repair of streets and bridges, and public utilities and
facilities such as sewer, gas, electrical and water systems;
g. The expected heights, velocity, duration, rate of rise and sediment transport of the
flood waters and the effects of wave action, if applicable, expected at the site;
h. The necessity to the facility of a waterfront location, where applicable;
The availability of alternative locations, not subject to flooding or erosion
damage, for the proposed use; and
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The relationship of the proposed use to the comprehensive plan for that area.
3. The Floodplain Administrator or City Council, as applicable, may approve certain
development in Zones A or AE delineated on the Tulsa County FIRM or Rogers County
FIRM which increases the water surface elevation of the base flood by more than one
foot, provided that the applicant for the Development Permit in that case first complies
with 44 CFR Section 65.12.
SECTION D. VARIANCES
1. General provisions.
a. The City Council of the City of Owasso may grant variances for uses which do
not satisfy the requirements of the Oklahoma Floodplain Management Act or this ordinance, if
the applicant for the variance presents adequate proof that (i) compliance with this ordinance will
result in an arbitrary and unreasonable taking of property without sufficient benefit or advantage
to the people and (ii) satisfies the pertinent provisions of this Section D. Provided, however, no
variance shall be granted where the effect of the variance will be to permit the continuance of a
condition which unreasonably creates flooding hazards.
b. Any variance so granted shall not be construed as to relieve any person who
receives it from any liability imposed by the Oklahoma Floodplain Management Act or by other
laws of the state.
C. In no case shall variances be effective for a period longer than twenty (20) years.
d. Any person seeking a variance shall file a petition with the City Council,
accompanied by a filing fee of Twenty -five Dollars ($25.00).
e. Variances may be issued for new construction and substantial improvements to be
erected on a lot of one -half acre or less in size contiguous to and surrounded by lots with existing
structures constructed below the base flood level, providing the relevant factors in Section C(2)
and provisions of Section D of this Article IV have been fully considered. As the lot size
increases beyond the one -half acre, the technical justification required for issuing the variance
increases.
f. Any person seeking a variance to build a structure below the base flood elevation
will be issued a notice signed by the Mayor as authorized by the City Council which states that
(i) the cost of flood insurance will be commensurate with the increased risk resulting from
permitting the structure to be built lower than the base flood elevation, and (ii) such construction
below the base flood level increases risks to life and property.
g. At such time as the City Council deems the petition ready for notification to the
public, the City Council shall schedule a hearing and direct the applicant to publish notice
thereof in a newspaper of general circulation in either Tulsa County or Rogers County, where
appropriate, at least thirty (30) days prior to the hearing.
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h. The City Council shall conduct the hearing and make determinations in
accordance with the applicable provisions of this Section D. The City Council shall exercise
wide discretion in weighing the equities involved and the advantages and disadvantages to the
applicant and to the public at large when determining whether the variance shall be granted.
i. Variances shall only be issued upon:
(1) A showing of good and sufficient cause;
(2) A determination that failure to grant the variance would result in
exceptional hardship to the applicant;
(3) A determination that the granting of a variance will not result in increased
flood heights, additional threats to public safety, extraordinary public
expense, create nuisances, cause fraud on or victimization of the public, or
conflict with existing local laws, regulations or ordinances; and
(4) A determination that the variance is the minimum necessary, considering
the flood hazard, to afford relief.
j. Upon consideration of the factors stated in this Section D and the intent of this
ordinance, the City Council may attach such conditions to the granting of a variance as it deems
necessary to further the purposes and objectives stated in Article I, Section C of this ordinance.
k. The Floodplain Administrator shall maintain a record of all variance actions,
including justification for their issuance; and a copy of any variance issued by the City Council
shall be sent by the Floodplain Administrator to the OWRB and FEMA within fifteen (15) days
after issuance of the variance.
2. Special provisions.
a. Variances may be issued for the reconstruction, rehabilitation or restoration of
structures listed on the National Register of Historic Places or the State Inventory of Historic
Places, without regard to the procedures set forth in the remainder of this ordinance.
b. Variances shall not be issued within any designated floodway if any increase in flood
levels during the base flood discharge would result.
C. Variances may be issued for the repair or rehabilitation of historic structures upon a
determination that the proposed repair or rehabilitation will not preclude the structure's continued
designation as a historic structure and the variance is the minimum necessary to preserve the
historic character and design of the structure.
d. Variances may be issued for new construction and substantial improvements and for
other development necessary for the conduct of a functionally dependent use provided that:
(1) The criteria of Section D(1)(e); Section D(1)(1); Section D(2)(b); and Section
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D(2)(c) of this Article IV are met, and
(2) The structure or other development is protected by methods that minimize flood
damages during the base flood and create no additional threats to public safety.
ARTICLE V
PROVISIONS FOR FLOOD HAZARD REDUCTION
SECTION A. GENERAL STANDARDS
In all areas of special flood hazards the following provisions are required for all new
construction and substantial improvements:
1. All new construction or substantial improvements shall be designed (or modified) and
adequately anchored to prevent flotation, collapse or lateral movement of the structure
resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy;
2. All new construction or substantial improvements shall be constructed by methods and
practices that minimize flood damage;
3. All new construction or substantial improvements shall be constructed with materials
resistant to flood damage;
4. All new construction or substantial improvements shall be constructed with electrical,
heating, ventilation, plumbing, and air conditioning equipment and other service facilities
that are designed and /or located so as to prevent water from entering or accumulating
within the components during conditions of flooding.
5. All new and replacement water supply systems shall be designed to minimize or
eliminate infiltration of flood waters into the system;
6. New and replacement sanitary sewage systems shall be designed to minimize or eliminate
infiltration of flood waters into the system and discharge from the systems into flood
waters; and,
7. On -site waste disposal systems shall be located to avoid impairment to them or
contamination from them during flooding.
SECTION B. SPECIFIC STANDARDS
In all areas of special flood hazards where base flood elevations have been provided or are
otherwise determined as set forth in Article III Section B, Article IV Section B(8), or Article V
Section C(1), the following provisions are required:
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1. Residential Construction - new construction and substantial improvement of any
residential structure shall have the lowest floor (including basement) elevated at least one
(1) foot above the base flood elevation. A registered professional engineer, architect, or
land surveyor shall submit a certification to the Floodplain Administrator that the
standard of this subsection is satisfied.
2. Nonresidential Construction - new construction and substantial improvements of any
commercial, industrial or other nonresidential structure shall have the lowest floor
(including basement) elevated at least one (1) foot above the base flood elevation. A
registered professional engineer, architect, or land surveyor shall submit a certification to
the Floodplain Administrator that the standard of this subsection is satisfied.
3. Enclosures - new construction and substantial improvements, with fully enclosed areas
below the lowest floor that are usable solely for parking of vehicles, building access or
storage in an area other than a basement and which are subject to flooding shall be
designed to automatically equalize hydrostatic flood forces on exterior walls by allowing
for the entry and exit of floodwaters. Designs for meeting this requirement must either be
certified by a registered professional engineer or architect or meet or exceed the
following minimum criteria:
(a) A minimum of two openings having a total net area of not less than one square inch
for every square foot of enclosed area subject to flooding shall be provided;
(b) The bottom of all openings shall be no higher than one foot above grade; and
(c) Openings may be equipped with screens, louvers, valves, or other coverings or
devices provided that they permit the automatic entry and exit of floodwaters.
4. Manufactured Homes -
(a) Require that all manufactured homes to be placed within Zone A shall be installed
using methods and practices that minimize flood damage and have the bottom of the
I -beam elevated at least thirty -six (36) inches above grade or at least at or above the
base flood elevation. For the purposes of this requirement, manufactured homes must
be elevated and anchored to resist flotation, collapse, or lateral movement. This
requirement is in addition to applicable State and local anchoring requirements for
resisting wind forces. The home shall be installed by a licensed installer according to
Oklahoma state law and compliance herewith shall be certified in writing to the
Floodplain Administrator by said installer prior to habitation of the manufactured
home.
(b) Require that manufactured homes that are placed or substantially improved within
Zone AE on sites (i) outside of a manufactured home park or subdivision, (ii) in a
new manufactured home park or subdivision, (iii) in an expansion to an existing
manufactured home park or subdivision, or (iv) in an existing manufactured home
park or subdivision on which a manufactured home has incurred "substantial damage"
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as a result of a flood, be elevated on a permanent foundation such that the bottom of
the I -beam for the manufactured home is elevated at least one feet above the base
flood elevation and be securely anchored to an adequately anchored foundation
system to resist flotation, collapse, and lateral movement. A licensed installer shall
install the home in accordance with state law and compliance herewith shall be
certified in writing to the Floodplain Administrator by said installer prior to habitation
of the manufactured home.
(c) Require that manufactured homes be placed or substantially improved on sites in an
existing manufactured home park or subdivision within Zone AE that are not subject
to the provisions of paragraph (4) of this section be elevated so that the bottom of the
I -beam of the manufactured home is at least one foot above the base flood elevation
and be securely anchored to an adequately anchored foundation system to resist
flotation, collapse, and lateral movement. A licensed installer shall install the home
in accordance with state law and compliance herewith shall be certified in writing to
the Floodplain Administrator by said installer prior to habitation of the manufactured
home.
5. Recreational Vehicles - Require that recreational vehicles placed on sites within Zones
A and AE either:
(a) Be on the site for fewer than 180 consecutive days,
(b) Be fully licensed and ready for highway use, or
(c) Meet the permit requirements of Article IV, Section C, and the elevation and
anchoring requirements for "manufactured homes" in paragraph (4) of this section.
A recreational vehicle is ready for highway use if it is on its wheels or jacking
system, is attached to the site only by quick disconnect type utilities and security
devices, and has no permanently attached additions.
6. Accessory Structure — Accessory structures to be placed on sites within Zones A and
AE shall comply with the following:
(a) The structure shall be unfinished on the interior;
(b) The structure shall be used only for parking and limited storage;
(c) The structure shall not be used for human habitation. Prohibited activities or uses
include but are not limited to working, sleeping, living, cooking, or restroom use;
(d) Service facilities such as electrical and heating equipment must be elevated to or
above the BFE;
(e) The structure shall be constructed and placed on the building site so as to offer the
minimum resistance to the flow of floodwaters;
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(f) The structure shall be designed to have low flood damage potential and constructed
with flood resistance materials;
(g) The structure shall be firmly anchored to prevent flotation, collapse, and lateral
movement;
(h) Floodway requirements must be met in the construction of the structure;
(i) Openings to relieve hydrostatic pressure during a flood shall be provided below the
BFE; and
(j) The structure shall be located so as not to cause damage to adjacent and nearby
structures.
SECTION C. STANDARDS FOR SUBDIVISIONS
1. The applicant for a Development Permit for any subdivision located in Zones A and AE
which is 51 or more lots or greater than 5 acres shall generate the base flood elevation data
for that subdivision.
2. All subdivisions including the placement of manufactured home parks and subdivisions shall
have adequate drainage provided to reduce exposure to flood hazards.
3. All subdivisions including the placement of manufactured home parks and subdivisions shall
have public utilities and facilities such as sewer, gas, electrical and water systems located
and constructed to minimize or eliminate flood damage.
SECTION D. FLOODWAYS
The following provisions shall apply to floodways:
1. Encroachments, including but not limited to fill, new construction, substantial
improvements and other development are prohibited within the adopted floodway unless
it has been demonstrated through hydrologic and hydraulic analyses performed in
accordance with standard engineering practice that the proposed encroachment would not
result in any increase in flood levels within the City of Owasso during the occurrence of
the base flood discharge.
2. If Article V, Section D.1 above is satisfied, all new construction and substantial
improvements shall comply with all applicable flood hazard reduction provisions of
Article V.
3. The City of Owasso may permit encroachments within the adopted floodway that would
result in an increase in base flood elevations, provided that the applicant for the
Development Permit complies with all of 44 CFR Section 65.12.
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SECTION E. SEVERABILITY
If any section, clause, sentence, or phrase of this ordinance is held to be invalid or
unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect
the validity of the remaining portions of this ordinance.
ARTICLE VI
PENALTIES FOR NONCOMPLIANCE
No structure or land shall hereafter be constructed, located, extended, converted, or altered
without full compliance with the terms of this ordinance and other applicable regulations. A
structure or other development without the elevation certificate or other certifications required in
this ordinance is presumed to be in violation until such time as that documentation is provided.
Violation of the provisions of this ordinance by failure to comply with any of its requirements
(including violations of conditions and safeguards established in connection with conditions)
shall constitute a misdemeanor. Any person who violates this ordinance or fails to comply with
any of its requirements shall upon conviction thereof be fined not more than $500.00 or
imprisoned for not more than one year or both, for each violation, and in addition shall pay all
costs and expenses involved in the case. Nothing herein contained shall prevent the City Council
of the City of Owasso or its City Attorney from taking such other lawful action as is necessary to
prevent or remedy any violation.
CERTIFICATION
It is hereby found and declared by the City Council of the City of Owasso that severe flooding
has occurred in the past within its jurisdiction and will certainly occur within the future; that
flooding is likely to result in infliction of serious personal injury or death, and is likely to result
in substantial injury or destruction of property within its jurisdiction; in order to effectively
comply with minimum standards for coverage under the National Flood Insurance Program, and
in order to effectively remedy the situation described herein, it is necessary that this ordinance
become effective immediately.
Therefore, an emergency is hereby declared to exist, and this ordinance, being necessary for the
immediate preservation of the public peace, health and safety, shall be in full force and effect
from and after its passage and approval.
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This ordinance goes into effect on August 3, 2009, and on and after that date supersedes any
previous floodplain management regulations or ordinance(s) applicable to the City of Owasso.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF OWASSO THIS 21sT DAY OF
JULY, 2009.
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
CITY COUNCIL OF City of Owasso
Stephen Cataudella, Mayor
wt
I,
the undersigned City Clerk of the
City of Owasso, hereby certify that the above is a true and correct copy of a flood damage
prevention ordinance duly adopted by the City Council of the City of Owasso at a regular
meeting of said City Council duly convened and held on
2009.
I further certify that the Oklahoma Open Meeting Act was complied with in all respects for such
meeting.
City Clerk, City of Owasso
(SEAL)
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