HomeMy WebLinkAbout2009.07.21_City Council Agenda_Memorandumlu10lu0]A.1011100I
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: STEVEN F. ALBERT, P.E.
CITY ENGINEER
SUBJECT: RECCOMENDATION FOR CONTRACT AWARD
NORTH 140" EAST AVENUE ROAD EXTENSION
ROADWAY SERVING TULSA TECHNOLOGY CENTER
DATE: July 20, 2009
BACKGROUND:
The new Tulsa Technology Center (TTC) campus will be located on the east side of the US
Highway 169 frontage road between E 106th Street North and E 116th Street North. The school
site is currently under design with construction work scheduled to begin in the summer of 2010
with construction estimated to be completed in time for classes in the fall of 2012.
This project will complete the existing gap in the N 140th East Avenue frontage road between
E 106th Street North and E 110h Street North (see Attachment A). The new 3 -lane arterial
highway pavement will extend 4,000 feet north from E 106th St. North to the 1,324 foot long
segment already constructed from E 116th St. North to the south. The existing segment serves
QuikTrip, Eggbert's restaurant and future development parcels.
PROJECT BIDS:
The project was advertised for bid on June 18, 2009. A mandatory pre -bid meeting was held on
July 8, 2009 and the bids were publically opened on July 17, 2009. The Public Works
Department reviewed the bids to verify the results heard at the bid opening and examined the
submitted bid packages to verify that there were no improper or unbalanced bids.
The project was bid with two design alternates: a) a 30 -year design life with a concrete
pavement; and b) a 15 -year design life with a bituminous concrete (asphalt) pavement
Five bids were received from contractors. A summary of the bids is as follows:
BIDDER
ASPHALT ALTERNATE
Paragon
$ 1,656,599.10
Becco
$ 1,566,682.00
APAC
$ 1,743,283.35
McGuire
$ 1,571,284.05
R.L. Hensley
$ 1,673,752.55
CONCRETE ALTERNATE
No Bid
No Bid
$ 2,095,367.90
No Bid
No Bid
A complete tabulation of unit prices is included in Attachment B.
Prior to the start of the bid process, the City's design consultant, Crafton Tull Sparks, provided
an Engineer's Estimate for the two alternate designs. They estimated the cost of the concrete
alternate as $1,995,000 and the asphalt alternate as $1,979,000 with each estimate including a
$200,000 project allowance.
The over $528,000 difference in project cost for choosing the sole bidder in the concrete alternate
is not justified based upon the expected increase in pavement life. Therefore, the lowest
responsible bidder for the asphalt alternate is recommended for selection. Becco Contractors,
Inc. is qualified to perform this project. They have completed several major street projects for
the City of Owasso including the recently completed 129th Ave. Project.
FUNDING SOURCE:
Funds for this project are included in the FY 09 -10 Capital Improvements Budget.
RECOMMENDATION:
Staff recommends Council award of the N. 140th East Avenue construction project to Becco
Contractors of Tulsa, Oklahoma for the bid amount of $1,566,682.00.
ATTACHMENTS:
A. Site Map
B. Bid Comparison
FRONTAGE ROAD EXTENSION
(NORTH 140TH EAST AVENUE) CITY OF OWASSO
7/3/08
®EXIST
ROADING Legend
-PROPOSED 0
ROAD North
THIS MAP IS FOR INFORMATION PURPOSE ONLY AND IS NOT INTENDED TO
REPRESENT AN ACCURATE AND TRUE SCALE. USE OF THIS MAP IS WITHOUT
WARRANTY OR REPRESENTATION BY CITY OF OWASSO OF ITS ACCURACY.
111 N. Main Street
P.O. Box 180
Owasso, OK 74055
918.376.1500
CITY OF OWASSO, OKLAHOMA
NORTH 140TH EAST AVENUE PROJET
Bid Opening: July 17, 2009
BID DOCUMENTATION
Number of Bids: 5
Bids Opened By: Marcia Boutwell
Witness: Steve Albert
John Feary
BIDDER
BASE BID
ALT #1
ALT #2
TOTAL W/ ALT #1
TOTAL W/ ALT #2
Becco Contractors, Tulsa
$900,368.50
$466,313.50
No Bid
$1,566,682.00
No Bid
McGuire Construction, Tulsa
$964,791.80
$406,492.25
No Bid
$1,571,284.05
No Bid
Paragon Contractors, Tulsa
$980,980.00
$475,619.10
No Bid
$1,656,599.10
No Bid
APAC- Oklahoma, Tulsa
$1,125,003.90
$418,279.45
$770,364.00
$1,743,283.35
$2,095,367.90
R L Hensley Construction, Tulsa
$967,797.15
$505,955.40
No Bid
$1,673,725.55
No Bid
Engineer's Estimate
$1,979,000.00
$1,995,000.00
Notes: 1. Alternate #1- Asphalt; Alternate #2- Concrete
2. Total w/ Alt #1 and Total w/ Alt #2 include a $200,000 project allowance
Certification:
I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct.
Signature: ls/ Marcia Boutwell
Date: July 20, 2009
MEMORANDUM
TO: HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: TIM DOYLE
PUBLIC WORKS GENERAL SERVICES SUPERINTENDENT
SUBJECT: TRAFFIC SIGNAL ENHANCEMENT PROGRAM CONTRACT
AWARD
DATE: July 17, 2009
BACKGROUND:
Included in the FY 2009 -2010 Budget, the Capital Improvements Fund allows for the
expenditure of $ 250,000 to complete a traffic signal study, purchase recommended hardware
and installation service needed to coordinate the timing of identified signaled intersections that
are no longer efficient and result in congested traffic delays.
On September 16, 2008, City Council approved the FY 2008 -2009 Traffic Signal Enhancement
Program priority sites. Additionally, on October 7, 2008, City Council approved an engineering
services agreement with Traffic Engineering Consultants. The agreement included the study of
nineteen signalized intersections (see attachment A, B) to determine which signals should be part
of a coordinated signal system and which should operate in an isolated or stand alone manner. In
addition, the analysis consisted of developing specific timing, phasing, and/or coordination for
each intersection.
In February 2009, Traffic Engineering consultants submitted their engineering report for staff
review. The study recommended that eight intersections be part of the coordinated signal system
and the remaining eleven intersections operate in an isolated or stand -alone manner. The
proposed E. 76th St. N. coordinated system will be composed of the four signals at the west
frontage road, the southbound US 169 ramps, the northbound US 169 ramps, and the east
frontage road. The proposed E. 86th St. N. coordinated system will be composed of the four
signals at Garnett Road, the southbound US 169 off ramp, the east frontage road, and N. 117 E.
Ave. The remaining eleven intersections will have an improved timing plan for am, noon and pm
peak time frames.
In addition, City staff is proposing the replacement of the incandescent signal and pedestrian
heads with LED if funding is available.
SOLICITATION OF BIDS:
A notice to bidders was published in the Owasso Reporter on June 18, 2009 and June 25, 2009 to
solicit bids for the implementation of miscellaneous traffic signal improvements at various
intersections. A request for bids was also mailed on June 18, 2009 to two (2) vendors. The bids
were publically opened on July 17, 2009 (See attachment Q.
FUNDING SOURCE:
Funding for the implementation of the Traffic Signal Enhancement Program was included in FY
2009 -2010 Capital Improvements Fund.
Traffic Signal Enhancement Program
Contract Award
Page 2 of 2
RECOMMENDATION:
Upon thorough review of the two bids received on July 17, 2009, staff recommends Council
award the Miscellaneous Traffic Signal Improvements contract bid to Midstate Traffic Control,
Inc. of Oklahoma City, Oklahoma in the amount of $132,711.00.
ATTACHMENTS:
A. Signal Enhancement Sites Location Map
B. Priority Site List
C. Bid Tabulation
Attachment A
Intersections included in the traffic signal system stud
Street Name and
Street Name
1
E 96th Street
Garnett Road
2
N 129th E Ave
Mid -High School
3
E 86th Street
N 145th E Ave
4
E 86th Street
8TH Grade Center
5
E 86th Street
N 129th E Ave
6
E 86th Street
N 123rd E Ave (east intersection)
7
E 86th Street
N 123rd E Ave (west intersection)
8
E 86th Street
N 117th E Ave
9
E 86th Street
Owasso Expressway (east side)
10
E 86th Street
169 Hwy South Bound Off Ramp
11
E 86th Street
Garnett Road
12
E 86th Street
Main Street
13
E 86th Street
Mingo Road
14
E 76th Street
N 129th E Ave
15
E 76th Street
Owasso Expressway (east side)
16
E 76th Street
169 Hwy Ramps (east side)
17
E 76th Street
169 Hwy Ramps (west side)
18
E 76th Street
Owasso Expressway (west side)
19
E 76th Street
Main Street
BID DOCUMENTATION
Number of Bids:
Bids Opened By:
Witnesses:
2
Marcia Boutwell
Tim Doyle
CITY OF OWASSO, OKLAHOMA
TRAFFIC SIGNAL ENHANCEMENT PROGRAM
Bid Opening: July 17, 2009
BIDDER
BID BOND
AFFIDAVIT
ADDENDUM
BASE BID
ADD ALTERNATE
Traffic & Lighting Systems, Tulsa
X
X
X
$157,685.00
$105,675.00
Midstate Traffic Control, Oklahoma City
X
X
X
132,711.00
$109,185.00
* *Add Alternate: Replace incandescent signal & pedestrian heads with LED heads. Remove or install mast arm signs & transfer pedestrian signal
devices to new pedestrian heads.
Certification:
I, Marcia Boutwell, Contract Administrator, do hereby certify that, to the best of my knowledge, this Bid Documentation is true and correct.
Signature: ls/ Marcia Boutwell
Date: July 17, 2009