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Home My WebLink About2009.08.11_Worksession Agenda PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Special DATE: August 11, 2009 TIME: 6:00 p.m. PLACE: Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted o the ity Hall bulletin board at 5:00 PM on Friday, August 7, 2009. Sherry Bishop, ty Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Discussion relating to Administrative Items Mr. Rooney Attachment # 2 A. Proposed renewal of an agreement between City of Owasso and Pelivan Transit B. Proposed Ordinance relating to curfew in public parks C. Proposed Ordinance relating to animal excrement on public property or private property not belonging to the animal's owner 3. Discussion relating to Community Development Items Mr. Rooney Attachment # 3 A. Request for Final Plat (1) 4. Discussion relating to Public Works Department Items Mr. Rooney Attachment # 4 A. Proposed acceptance and final pay request for N. 129"' East Avenue Widening Proj ect B. 2009 Water Quality Report Owasso City Council August 11, 2009 Page 2 5. Discussion relating to Fire Department Items Mr. Rooney Attachment # 5 A. Review of bids received for the refurbishment and remounting of an ambulance module 6. Discussion relating to Police Department Items Mr. Rooney Attachment # 6 A. Proposed agreement between the City of Owasso and the Owasso Public Schools relating to the School Resource Officer Program 7. Discussion relating to City Manager Items Mr. Ray Attachment # 7 A. Proposed increase in the established water rates in order to offset the cost of a rate increase imposed by the City of Tulsa B. City Manager Report 8. Report from City Councilors 9. Adjournment MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: PELIVAN LETTER OF AGREEMENT FOR FY ' 10 DATE: August 4, 2009 BACKGROUND Pelivan Transit began its Owasso operations on December 28, 2007. Since that time, the service seems to have built a growing customer base. In fact the average number of monthly Pelivan passenger trips in 2009 is 755, an increase of 36% over 2008. The average cash fare box revenue in 2009 is $1900.16, an increase of 27% over 2008. The two charts shown below reflect the differences in monthly statistics between 2008 and the first half of 2009. Number of Passenger Trips by Year 900 800 700 600 500 2008 400 - a- 2009 300 200 100- 0- "a, SIP "00 F 40 "~p Monthly Fare Revenue by Year $3,000.00 $2,500.00 $2,000.00 2009 $1,500.00 ~ t 2008 $1,000.00 $500.00 Pelivan has requested that the City of Owasso execute a letter of agreement for services to be provided by Pelivan from October 1, 2009 through September 30, 2010 in the amount of $49,393, the same amount as the previous agreement for FY `09. This amount is included in the FY '10 budget. The amount of Owasso's contribution to Pelivan in FY '08, their first year was $41,975. Pelivan requested no change in the amount of funding in the proposed agreement. So far, the program has been in operation for just over seven months. During that time, the numbers indicating ridership and revenue have risen significantly. If the numbers that Pelivan has reported for the first half of this year prove to be average monthly statistics, then one can project that the average annual ridership will total around 9,000, and that average annual fare box revenue will total around $22,800. RECOMMENDATION: The staff intends to recommend that the City Council authorize the City Manager to execute the Purchase of Service Agreement between the City of Owasso and Pelivan Transit for FY '10. ATTACHMENT: Proposed Purchase of Service Agreement 1918; 783.579) rafld ate ~y Fax_ (918), 783-5786 Economic Developrnent Assvciation - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Purchase of Service Agreement This letter establishes an Agreement made and entered into on the day of , 2009, between The City of Owasso and Grand Gateway Economic Development Association/PELIVAN TRANSIT regarding financial assistance to the Association for the operation of a demand-response Public Transportation System operated by Pelivan Transit for FY-2010. Whereas, the City of Owasso and area business leaders have identified certain community needs and set certain goals for the economic development of the community. Whereas, there is a need to implement programs for the City of Owasso to meet a need to provide services to attract and serve the elderly and retirees in order to become a more desirable retirement community, as well as providing a much needed service to all citizens of the community. Whereas, the Grand Gateway Economic Development Association is starting a Transportation Program established under the Oklahoma Department of Transportation Section 5311 Transportation Program which will provide public transportation for the citizens of Owasso and has requested the City to assist in financing this program. Whereas, the City of Owasso will provide $49,393 to the Association for Grand Gateway's service in providing public transportation to the citizens of Owasso, Oklahoma. Payments may be rendered in ten (10) monthly payments of $4,939.30 or a lump sum payment payable to Grand Gateway E.D.A./Pelivan Transit, P. O. Drawer B, Big Cabin, OK 74332. Grand Gateway/Pelivan Transit will provide ridership totals for the previous month based on actual ridership with each monthly billing. Whereas, Grand Gateway's Pelivan Transit will assign two (2) vehicles with drivers, and one (1) dispatcher for the City of Owasso and two (2) vehicles will be added during the FY-2010 Grant Year to accommodate Soonerrides and demand response needs for Collinsville and the surrounding area of Owasso commencing October 1, 2009 through September 30, 2010 (FY-2010) to operate the demand- response city/rural/variable distance routes from 8:00 a.m. to 4:00 p.m. Monday through Friday with the exception of Holiday's as listed below: New Year's Day Labor Day Martin Luther King, Jr. Day Veteran's Day Washington's Birthday Thanksgiving Day (Two days) Good Friday Christmas Day (Two days) Memorial Day Columbus Day Independence Day FEDERAL/STATE ASSISTANCE: The Pelivan Transit, CONTRACTOR and the City of Owasso are particularly advised that the execution and continuance of the AGREEMENT is contingent upon receipt of financial assistance from the Federal and State levels. This AGREEMENT will terminate if the Federal funding is discontinued. The State assumes no responsibility to fund this program if there is a failure of Federal Funding. CONTINUING LOCAL ASSISTANCE: This AGREEMENT is for the period indicated above and is subject to early renewal by the governing body of the City of Owasso. INSURANCE: Grand Gateway Economic Development Association, d/b/a Pelivan Transit, shall maintain liability insurance on all vehicles covered by this AGREEMENT with limits of liability in the amount of Five Million and no/100 dollars ($5,000,000.) for any number of claims arising out of a single occurrence or accident, and shall provide proof of coverage to the City of Owasso when requested. Whereas, the terms of this Letter of Agreement may be changed only through mutual agreement by both parties. Edward J. Crone, Exec.Director Rodney Ray, City Manager Grand Gateway E.D.A. City of Owasso P.O.Drawer B P. O. Box 180 Big Cabin, OK. 74332 Owasso, OK 74055 Notary: Notary: Signed before me this _ Signed before me this day of 2009 day of 2009 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JULIE TROUT LOMBARDI CITY ATTORNEY SUBJECT: PROPOSED ORDINANCES ANIMAL EXCREMENT AND PARK CURFEW DATE: AUGUST 11, 2009 BACKGROUND: Two ordinances have been proposed for adoption by the City Council. The first ordinance, Animal Excrement, would require pet owners to dispose of excrement deposited by their pet on public property or on the private property of another person or entity. The second ordinance, Park Curfew, would impose a curfew from I I p.m. to 5 a.m. in the City's parks and is intended to increase both protection to citizens and prevention of criminal activities from taking place in the city's parks during the nighttime hours. DISCUSSION OF ORDINANCES: A. Animal Excrement This proposed ordinance would require pet owners to immediately remove excrement deposited by their pet on any public property or on the private property of another person or entity. The majority of cities in Oklahoma, and throughout the United States, have adopted similar ordinances. An ordinance of this nature promotes health and sanitation while simultaneously placing full responsibility for a pet's waste upon the owner rather than the public or another property owner. B. Park Curfew This ordinance would impose a curfew in the City's parks from 11 p.m. until 5 a.m. The proposed ordinance has the dual goals of increasing safety during the nighttime hours and reducing potential vandalism and other crimes during that period of time as well. Imposing a curfew from I 1 p.m. to 5 a.m. has a number of benefits including the prevention of vandalism in the parks, enhancing the safety of park users, reducing potential accidents during the nighttime hours in parks without lights designed for night usage and preventing potential criminal acts by both adults and juveniles in the parks during the nighttime hours. RECOMMENDATION: Unless concerns are expressed by the Council, the staff intends to recommend City Council approval of the proposed Animal Excrement and Park Curfew ordinances at the August 18, 2009 regular meeting. ATTACHMENTS: 1. Proposed Park Curfew Ordinance CITY OF OWASSO, OKLAHOMA PROPOSED ORDINANCE AN ORDINANCE RELATING TO PART 11, PARKS, RECREATION & CULTURAL AFFAIRS, CHAPTER 1, ADMINISTRATION AND CONTROL OF PARKS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY PROHIBITING PERSONS FROM BEING PRESENT ON CITY PARK PROPERTY FROM 11 P.M. TO 5 A.M. THIS ORDINANCE AMENDS PART 11, CHAPTER 1, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ADDING A NEW SECTION TO BE CODIFIED AS SECTION 11-116, PARK CURFEW. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT: SECTION ONE (1): Part Eleven, Parks, Recreation & Cultural Affairs, Chapter One, Administration and Control of Parks, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 11-116 PARK CURFEW SECTION TWO (2): It shall be unlawful for any person to be on or within the premises of any city park property between the hours of 11 p.m. and 5 a.m. SECTION THREE (3): REPEALER A. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (4): SEVERABILITY B. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE C. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION D. The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance to be codified in Part 11, Chapter 1, as section 11-116. PASSED by the City Council of the City of Owasso, Oklahoma on the day of 52009. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this day of , 2009. Julie Lombardi City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JULIE TROUT LOMBARDI CITY ATTORNEY SUBJECT: PROPOSED ORDINANCES ANIMAL EXCREMENT AND PARK CURFEW DATE: AUGUST 11, 2009 BACKGROUND: Two ordinances have been proposed for adoption by the City Council. The first ordinance, Animal Excrement, would require pet owners to dispose of excrement deposited by their pet on public property or on the private property of another person or entity. The second ordinance, Park Curfew, would impose a curfew from I I p.m. to 5 a.m. in the City's parks and is intended to increase both protection to citizens and prevention of criminal activities from taking place in the city's parks during the nighttime hours. DISCUSSION OF ORDINANCES: A. Animal Excrement This proposed ordinance would require pet owners to immediately remove excrement deposited by their pet on any public property or on the private property of another person or entity. The majority of cities in Oklahoma, and throughout the United States, have adopted similar ordinances. An ordinance of this nature promotes health and sanitation while simultaneously placing full responsibility for a pet's waste upon the owner rather than the public or another property owner. B. Park Curfew This ordinance would impose a curfew in the City's parks from 11 p.m. until 5 a.m. The proposed ordinance has the dual goals of increasing safety during the nighttime hours and reducing potential vandalism and other crimes during that period of time as well. Imposing a curfew from I I p.m. to 5 a.m. has a number of benefits including the prevention of vandalism in the parks, enhancing the safety of park users, reducing potential accidents during the nighttime hours in parks without lights designed for night usage and preventing potential criminal acts by both adults and juveniles in the parks during the nighttime hours. RECOMMENDATION: Unless concerns are expressed by the Council, the staff intends to recommend City Council approval of the proposed Animal Excrement and Park Curfew ordinances at the August 18, 2009 regular meeting. ATTACHMENTS: 1. Proposed Animal Excrement Ordinance CITY OF OWASSO, OKLAHOMA PROPOSED ORDINANCE AN ORDINANCE RELATING TO PART 4, ANIMALS, CHAPTER 1, ANIMAL REGULATIONS, OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA, AMENDING SAME BY PROHIBITING PERSONS FROM ALLOWING THEIR ANIMALS TO DEFECATE ON PUBLIC OR PRIVATE PROPERTY WITHOUT REMOVING THE EXCREMENT. THIS ORDINANCE AMENDS PART 4, CHAPTER 1, OF THE CITY OF OWASSO CODE OF ORDINANCES BY ADDING A NEW SECTION TO BE CODIFIED AS SECTION 4-119, ANIMAL EXCREMENT. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, THAT, TO-WIT: SECTION ONE (1): Part Four, Animals, Chapter One, Animal Regulations, of the Code of Ordinances of the City of Owasso, Oklahoma, shall be amended by providing and codifying as follows: SECTION 4-119 ANIMAL EXCREMENT SECTION TWO (2): It shall be unlawful for any person to allow an animal within their control to defecate on public or private property, other than that of the owner, unless such person shall immediately remove the excrement deposited by the animal in a sanitary method. SECTION THREE (3): REPEALER A. All ordinances, or parts of ordinances, in conflict with this ordinance are hereby repealed to the extent of the conflict only. SECTION FOUR (4): SEVERABILITY B. If any part or parts of this ordinance are deemed unconstitutional, invalid or ineffective, the remaining portion shall not be affected but shall remain in full force and effect. SECTION FIVE (5): DECLARING AN EFFECTIVE DATE C. The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. SECTION SIX (6): CODIFICATION D. The City of Owasso Code of Ordinances is hereby amended by adding a new ordinance to be codified in Part 4, Chapter 1, as section 4-119. PASSED by the City Council of the City of Owasso, Oklahoma on the day of , 2009. Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk (SEAL) APPROVED as to form and legality this day of 52009. Julie Lombardi City Attorney MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: LARISSA DARNABY CITY PLANNER SUBJECT: FINAL PLAT, THE VILLAS AT COFFEE CREEK DATE: AUGUST 5, 2009 BACKGROUND: The City of Owasso has received a request from Case Ventures, Inc. applicant/owner, for the review and acceptance of the The Villas at Preston Lake Preliminary Plat. The Preliminary Plat proposes one multi-family lot being 13 acres in size, located near the southwest corner of East 106th Street North and North 145th East Avenue. The applicant wishes to plat the property so they may develop attached multi-family residential dwelling units (apartments). LOCATION: The subject property is located at the southwest corner of East 106th Street North and North 145th East Avenue EXISTING LAND USE: Undeveloped SURROUNDING LAND USE: South: Single-Family Residential Southwest: Office Uses West: Church Use and Town Home Use North: Undeveloped PRESENT ZONING: The subject property is zoned OPUD-18, allowing for a mix of uses within the Coffee Creek development, including multi-family uses. ZONING HISTORY: The subject tract was rezoned to a Planned Unit Development Number on April 18, 2000. The tract was previously zoned AG (Agriculture). April 11, 2000: The Owasso Planning Commission recommended Council approval of a Planned Unit Development which allowed for mixed uses on the subject tract, the minutes are provided with this agenda. April 18, 2000: The City Council approved the PUD that provided underlying zoning designations for the property. November 10, 2008: The Owasso Planning Commission approved a Preliminary Plat for the Villas at Coffee Creek on the subject tract, the minutes are provided with this agenda. DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the city limits is made a part of the city. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. When a property is annexed into Owasso, by law it must come in classified for AG Agricultural use. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. One type of rezoning that a developer may choose to seek is a Planned Unit Development, or PUD. When a development proposes to exhibit a mixture of uses with specific regulations and standards unique to a particular tract of land, a PUD is often the preferred land use control mechanism. The third step in the development of a piece of property in Owasso is platting. A preliminary plat is required for any development that proposes to divide land into two or more lots. Preliminary plats illustrate the development concept for the property, and are often modified significantly after being reviewed by the Technical Advisory Committee (TAC), and the Owasso Planning Commission. Sometimes, difficult development issues such as existing utility lines, wells, or easements are brought to light at the preliminary plat stage and must be remedied prior to development. After the preliminary plat has been reviewed by the City and various utility companies, construction plans for the development's infrastructure are typically submitted. These plans include specifications and drawings for stormwater drainage, streets and grading and erosion control, waterlines, stormwater detention, and wastewater lines. Often, approval is required of other agencies, such as the Department of Environmental Quality for wastewater collection and the US Army Corps of Engineers for properties that may be development sensitive. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. After obtaining approval from the TAC and Planning Commission, the final plat is considered by the City Council. If approved, the final plat is filed with the office of the County Clerk and governs all future development on that property. The fourth step in the development of a piece of property in Owasso is the site plan. Site plans are reviewed by the TAC and approved by city staff. Issues such as building setbacks, parking, access, landscaping, and building footprint are presented in the site plan. Once a site plan is approved, the development is clear to apply for a building permit and to submit construction plans for the building's foundation, plumbing, electrical system, and HVAC. ANALYSIS: The applicant is requesting the review and approval of The Villas at Coffee Creek final plat so they may plat and eventually develop the property with multi-family residential dwelling units (apartments). The property was rezoned on April 18, 2000 to a Planned Unit Development Number 18 (which allows for office, commercial, single- family residential, townhomes, and multi-family residential uses) Zoning District to facilitate the proposed use. The use associated with the plat is allowed by right according to the zoning designation and the Planned Unit Development. According to the final plat, the developer would like to create multi-family residential lot on 13 acres of land, in one block. There will be two entrance/exits to the complex. One entrance/exit located on East 106th Street North, and the other on North 145th East Avenue. The complex is planned to be gated, thus having private streets. The developer will provide police and fire with gate codes to have access into the development before occupancy is allowed. Whenever any subdivision of land is proposed, before any permit for the erection of a structure in such proposed subdivision shall be granted, the owner of the land or his agent shall apply for and secure both Planning Commission and City Council approval of a final plat for such proposed subdivision. The Final Plat review process gives the citizens of Owasso the opportunity to actively participate in the physical development and layout of the city. Any development that occurs on the subject property must adhere to all subdivision, zoning and engineering requirements including but not limited to paved drives and storm water detention. Sewer service will be provided by the City of Owasso, and water service will be provided by Washington County Rural Water District #3. The property will be subject to all payback fees including Storm Siren fees of $35 per acre and sewer payback fees of $1000 per acre. TECHNICAL ADVISORY COMMITTEE: The Final Plat for the Villas at Coffee Creek was reviewed by the Owasso Technical Advisory Committee at their regular meeting on July 22, 2009. At that meeting, utility providers and city staff are afforded the opportunity to comment on the application and request any changes or modifications. The following comments were provided: • The fifth line down on the legal description reads 829.81, should read 774.46. • Submit Rural Water District #3 water plans • Submit plan for gas line placement • Place language regarding egress in covenants • Take out the water portion in #3c • Add #3g - All common areas to be maintained by the property owner • Show the Limits of No Access and Limits of Access • Place hydrant locations on site plan • Indicate the building line on the south and west sides. PLANNING COMMISSION HEARING: The Planning Commission will conduct a public hearing on August 10, 2009, at which time the Planning Commission will consider whether to recommend City Council approval of the final plat. The staff intends to recommend Planning Commission approval at that meeting. RECOMMENDATION: The staff intends to recommend City Council approval of The Villas at Coffee Creek Final Plat. ATTACHMENTS: 1. General Area Map 2. OPUD-18 Minutes 3. The Villas at Coffee Creek Preliminary Plat Minutes 4. The Villas at Coffee Creek Final Plat pP R~ ROPERTY U r~ J E CREEK G P c:) R R S 0 FINAL PLAT CITY OF OWASSO g ~ 1/4/08 111 N. Main Street Legend P.O. Box 180 s Owasso, OK 74055 ~ North 918.376.1500 4 THiS MAP IS F~)R INFORM ATTUN PURPOSE UNi,V AND IS NOT INT ITHC TU 2S RF.i'RF,SF.NT AN A(-C'.URATF, AND TRUE SCALE- i_iSF. CAF THiS MAP iS W~TH~?UT j WATt Tt ANTV 0T2 TLEPT2ESENT ATTON RY UTTV OF OWA550 OF TTS AC'C.:UR Atr.Y. 'u OWASSO PLANNING COMMISSION MINUTES OF REGULATE MEETING Tuesday, April 11, 2000 Owasso Community Center 301 South Cedar, Owasso, Oklahoma MEMBERS PRESENT MEMBERS ABSENT STAFF PRESEN'T' Ray Haynes "Tim Rooney Larry Helton Marsha Hensley Bob Randolph Bill Ellison Charles Willey The agenda for the regular meeting was posted in the Owasso City hall, 207 S Cedar, on April 7, 2000 at 11:00 AM. I. CALL TO ORDER Chairperson Ray Haynes called the meeting to order at 7:00 PM and declared a quorum present. 2• ROLL CALL 3. CONSIDER APPROVAL OF THE MINUTES OF 'f'HE, MARCH 14, 2000 RE, ULAR MEETING. Bob Randolph moved to approve the minutes on the March 14, 2000 meeting. Bill Ellison i, seconded the motion. The vote on the motion was as follows: Ray Haynes - Yes Bob Randolph - Yes Bill Ellison - Yes Larry Helton - Yes Charles Willey - Yes The motion carried 5-0. 4. OZ-00-02 Joe Wolfe - A request for the rezoning of property described as the N/2, NW/4, SW/4 of Section 28, T-21-N, R44-E. The subject property is 20 acres, more or less, and is located northeast of the Graceland Acres Addition. Proposed is a rezoning I from AG (Agriculture) to RS-3 (Residential Single-Family High-Density). Tim Rooney presented the item and described the location of the property. He stated that a large drainage channel does run through a portion of the property, which would require regrading prior to any development. This property was annexed in March of this year. A portion of the Elm Creek Interceptor runs across the property and would serve the development. Notices were mailed to surrounding property owners and a legal advertisement was published in the Owasso Reporter on March 23, 2000. Staff has OWASSO PLANNING COMMISSION April 119 2000 Page No. 2 received one call wanting to Imow why the lot Mr. Wolfe owns in Graceland Acres was not included in the request. Mr. Wolfe was present to answer any questions, The following are corrnnen.ts that were made by surrounding property owners, Mark Graham - Considers Graceland Acres to be a small conuziuni.ty type development. Does not want the traffic and is not in support of the rezoning. He also had questions regarding the easement for access into the addition. Robert Thomas Concerns regarding the street in which the traffic will be using. Jim Phillips (questioned as to whether the property is annexed into the City. Maxine Thomas Drainage concerns in the area. Does not like the idea of access into the subject property going through the lot Mr. Wolfe owns in Gracclartd Acres. Bob Bates - Concerned with the water run off in the area. Ray Haynes stated that tonight's discussion is on the zoning change of the property. The platting process will show the drainage plan and that will be at a later date. Tim Rooney stated that Mr. Wolfe could use access through the lot that lie owns or use the mutual I access easement off of 76h Street North, He suggested that if the nearby homeowners would put an asterisk by their name on the sign-in sheet, he would send them notification when the platting process begins. Ray Hayn • ved to apprpve the rezoning request subject to access being made on the westside o tlf~e,,property9 Tim Rooney advised the Commissioners that to make conditions such as this at the platting process. It will need to be made during the platting process. Charles Willey seconded the motion. The vote on the motion was as follows: Ray Haynes - Yes Bob Randolph - Yes Bill Ellison - Yes Larry Helton - Yes Charles Willey - Yes The motion carried 5-0. 5. OZ-.0003 - David Charney - A request for the rezoning of property located within the SE/4 of Section 9,T-21-N, R-14-E. The subject property is located east of US Highway t OWASSO PLANNING COMMISSION April 11, 2000 Page No. 3 169 and north of E. 106"' Street North and contains 30 acres more or less. .proposed is a rezoning from AG (Agriculture) to OM (Office Medium). Tim Rooney presented the item and described the location of the property. This request is a parcel of land approximately 30 acres in area requesting an OM district in order to allow for the development of the proposed Tulsa Technology Center. OM zoning permits Cultural and Recreational facilities. Water to the property would be provided by Washington County Rural Water District, sanitary sewer service would run into the Palm Creek Interceptor. A decision will be made prior to construction regarding the details of how the sewer line will be constructed and how it will be paid for. Notices were mailed to surrounding property owners and the legal advertisement was published in the Owasso Reporter. Two calls were received both were pleased with the proposed development. Mr. David Charney, the applicant, made a brief presentation. Ile explained that Opal Robinson donated this land. He spoke of the planned major accesses being 145"' East Avenue, 106"' Street North and U.S. 169 service road. The proposed technology center will focus on computers and high tech uses for computer science. The following are comments made from several surrounding property owners: John Stier Questions as to whether items #6, #7 and #8 are tied together. Rich Halbrook Concerns regarding that the City does not send notices to property owners for the platting process. Is there some way we can produce an ordinance that would require notification on the platting process? Linda Pennekamp - Expressed concerns regarding not having a voice in the community because of her residence being in Rogers County. Stated that transporting the school children two miles to a technology center would be much better than taking them into Tulsa. i Traffic issues on 145"' .E Avenue and 106`h Street North were discussed. Tim explained that the Planning Commissioners do not address street problems. The Capital Improvement Committee would solve these issues. Ray Haynes moved to approve the rezoning request subject to each resident, which desires to be notified of the platting process, receive notification by the City of Owasso. Bill Ellison seconded the motion. The vote on the motion was as follows: Ray Haynes Yes Bob Randolph - Yes Bill Ellison - Yes OWASSO PLANNING COMMISSION April 11, 2000 Paige No, d Larry Helton `ales Charles Willey Yes The motion carried 5--0. 6n OZ-00-O4. __Pittnian,_Poe & Associates - A request for the rezoning of property located within the f/2 of Section 16, T-21---N, R-14-E. The subject property is located east of US Highway 169 and south of E. 106"' Street North and contains 157.5 acres, more or less. Proposed is a rezoning from AG (Agriculture) to RS-3 (Residential Single-Family High Density), RTH (Residential Townhouse), RM-2 (Residential Single-Family High Density), OM (Office Medium), CS (Commercial Shopping Center) and CG (Commercial General). The purpose of the rezoning is to provide underlying zoning necessary for OPUD-18. Tim Rooney presented the item to the Commissioners. He explained that OZ-00--04 rezoning and OPUD-18 would be discussed at the same time, but requires separate votes. Mr. Tim 'Terrell with Pittman-Poe was introduced and made a brief presentation. Mr. Terrell presented a color-coded PUD map and he explained the different uses that are included in the PUD request. Mr. David Charney asked the Commissioners and surrounding property owners if they had any questions. The following is a list of comments and concerns: i Don Sider - More apartments are not needed in Owasso. Noble Sokolosky - Had property with bad drainage problems, these problems were corrected after development, the water run off was much better. Has done work with Pittman-Poe and feels they will do a great job on this project. Linda Pennekamp - Questioned the platting process, can you go down or up in density? Possibly change the density to RS-2 just along the south portion. Mike Hacker - Had concerns regarding the opening of 139"' East Avenue. Also wants consideration of what the residents to the north are going to see behind them, which is houses that are 10' apart. Consider making larger lots to the very southern portion of this development. Beverly Dunaway She feels that the City of Owasso will not let the streets deteriorate with the technology center corning. Might need apartments at this location to help accommodate the technology center students, OWASSO PLANNING COMMISSION April 11, 2000 Page No. 5 Donna Pri.ore - Questioned whether there has been an environmental study of the area. 'There is an abundance of wildlife. Requested to delete the multi-family housing and commercial and approve only the single family. 'There was discussion regarding water run off problems and discussion on the possibility of environmental studies being performed. Mr. Charney explained that the lots along the south portion would. be approximately '70' wide, which is larger than required for an RS- 3. Also, sewer concerns for the area was addressed. Tim Rooney made a brief presentation. He described the concept of a PUD and he stated there is 10% flexibility on a PUD. The Owasso 2010 Master Plan shows this as a mixed use development and appropriate for this use. Buffer requirements include a 6-foot "privacy" fence to separate commercial development that abuts residential. Notification was sent to surrounding property owners and legal advertisement appeared in the Owasso Reporter. The property was posted on March 23, 2000, Mr. Rooney stated that staff recommends approval of OZ-00-04 and recommends approval of OPUD-18 subject to the following conditions: 1. 'T'hat the applicant's Development Text and Conceptual Development Plan be considered to be the Outline Development Plan as required by the PUD Chapter of the Owasso Zoning Code. 2. That unless specifically set out in the standards and conditions of this PUD, single-family lots shall meet the requirements of a typical RS-3 district. With the exception of the southern most 120' boundary of the PUD to be changed to RS--2 zoning district. 3. Within OPUD-18, the maximum number of dwelling units shall not exceed 815. 4. That the reference on page 16 of the PUD text pertaining to a lien being place on a Homeowner's Association member's "personal property" be changed to "real property" 5. That minor transfer (10% increase in a development area's density) of dwelling units from one form of residential development area to another can occur if a significant change in the character of either development area is not created. 6. That all conditions imposed by the Owasso Technical Advisory Committee for subdivision plat approval be met as conditions of the PUD. 7. That no building permits be issued within any portion of the PUD until all criteria outlined within Chapter 8 of the Owasso Subdivision Regulations are met by the developer. i OWASSO PLANNING COMMISSION April 11, 2000 Page No. 6 g, All covenants of any subdivisioi-i plat containing property within the PUD shall incorporate all PUD standards and conditions of approval and make the City of Owasso beneficiary. 9. That a detailed drainage report be submitted at the time of platting, and certification of such document be an engineer. 10. Acceleration/Deceleration lanes will be required on E. 106'h Street North and N. 145`' E. Avenue. 11. Sidewalks will be required along E. 106" Street North and N. 145''' E Avenue, as well as along office and commercial areas within the development. 12. No flag lots are permitted within any portion of the PUD. 13. If needed, conunercial area may be required to provide on-site detention. This to be determined at site plan review for commercial property. 14. Detailed landscaping plans (type, species, size, location and irrigation) shall be required to be submitted with site plans of any conunercial development. Said plans will be reviewed by staff and must be approved by the Planning Commission. 15. That within the commercial areas of development, no free-standing pole sign shall be greater than 30' in height and that monument signs will be strongly encouraged. 16. North 139" East Avenue will not be opened for access. Charles Willey stated that he felt the commercial areas will be a benefit to the city and knowing the developers, this project will be done in good taste. He also stated to insure a view of undeveloped land, you need to buy the property. Tim Rooney suggested that anybody that would like to have site plan review notice sent to them, to mark the sign-in sheet and he will send them a notice prior to the Plaiming Commission meeting. Ray Haynes moved to approve the rezoning subject to the above conditions of the PUD being met, the southernmost 120' boundary of the PUD to be RS-2 zoning district and with the addition of the above item #16 stating no access will be made off of 139" East Avenue. Bill Ellison seconded the motion. The vote on the motion was as follows: OWASSO PLANNING COMMISSION April 11., 2000 Page No, 7 Ray Haynes Yes Bob Randolph Yes Bill Ellison Yes Larry Helton Yes Charles Willey Yes The motion carried 5-0. 7. OPUD-18 --_Pittman, Poe & Associates - A request for review of a Planned Unit Development with the E/2 of Section 16, T-21-N, R-14-E. The subject property is located east of US Highway 169 and south of E. 106'x' Street North and contains 157.5 acres, more or less. Proposed is a PUD designation to allow for a mixed use residential, office, and commercial development. Action on this item is contingent upon favorable review of Agenda Item #6. This item was discussed along with item #6. Ray Haynes moved to approve OPUD-18 subject to staff recommendations, Charles Willey seconded the motion. The vote on the motion was as follows: Ray Haynes - Yes Bob Randolph - Yes Bill Ellison Yes Larry Helton - Yes Charles Willey Yes The motion carried 5-0. Chairperson Ray Haynes requested a 10-minute break. 8. Preliininary Plat Woodridge Estates A request for review of a preliminary plat for Woodridge Estates, a 94 lot, 41.69 acre subdivision described as a portion of the E/2 of Section 16, T-21-N, R-14-E. The subject property is located east of US Highway 169 and south of E 1.06"' Street N. Tim described the location of the property. He stated the Woodridge Estates are comprised of 94 lots on 41.69 acres. It is a portion of the single-family tract of the previously reviewed PUD. The park areas shown on the plat act as buffers between the single family and the office, commercial and multi-family areas of the PUD. Drainage of the area was discussed briefly, The Technical Advisory Committee reviewed the plat at OWAS.SO PLANNING COMMISSION April 11, 2000 Page No. 8 their March 29, 2000 meeting. 'T'here were few cornments made at that meeting and the corrections have been included on the plat. Ray Haynes moved to approve the preliminary plat: subject to the, requirements from staff and TAC being met, Bob Randolph seconded the motion. The vote on the motion was as follows: Ray Haynes Yes Bob Randolph - Yes Bill Ellison - Yes Larry Helton Yes Charles Willey - Yes The motion carried 5-0. 9. OLS-000-01_ ]moos Buildem A request for review of a lot split of the cast 40 feet of Lots 1, 2, 3, and 4, Block 1, Central Park II Addition. `rim presented the item to the Commissioners. This lot split would create four "new" j properties that would be conveyed to the Central Park Homeowners Association. This item can be viewed as a house keeping matter. The approval of this lot split would result in the "legal" separation of the East 40 feet of Lots 1, 3 and 4 of Block 1. TAC reviewed this item on March 29, 2000 and there were no objections. Ray Haynes moved to approve the lot split, Bill Ellison seconded. The vote on the motion was as follows: Ray Haynes - Yes Bob Randolph - Yes Bill Ellison - Yes Larry Helton - Yes Charles Willey - Yes The motion carried 5-0. 10. Final Plat - Camden Park 11 - A request to review the final plat for Camden Park II, a 42 lot, 13.86 acre subdivision. Camden Park II is located immediately south of Windsor Lake 11 and north of the Barrington Point Additions. ' OWASSO PLANNING COMMISSION April 11, 2000 Page No. 9 Tiln presented the item to the Commissioners, He stated that. Camden Park II has been reviewed several tunes beginning as early as 1994. The 't'echnical Advisory Committee reviewed the final plat on March 29, 2000. No additional comments were provided except for the several address changes, which are included on the plat. Bob Randolph moved to approve the Final Plat. I_,arry Helton seconded the motion. The vote on the motion was as follows: Ray Haynes - Yes Bob Randolph - Yes Bill Ellison - Yes Larry Helton Yes Charles Willey - Yes The motion carried 5-0. 11. Pr°eliininary Flat - Owasso Market II - A request to review the preliminary plat for Owasso Market II, a resubdivision of Lots 3, 4, 5, and 7 of Block. I of Owasso Market. The subject property contains 5 lots on 25.76 acres, more or less. Owasso Market: II is located on E. 96' SStreet North, west of US Highway 169. Tim presented the item and described the property. The rezoning of this property allowed for the relocation of an access drive (N. 119th E. Ave) farther to the west, as well as allowing for the creation of an additional large lot for an anchor tenant and additional commercial properties. The Technical Advisory Committee reviewed the preliminary plat at their March 29, 2000 meeting. No comments were made at that meeting. The Commissioners discussed a screening fence being shown at the time of site plan review. Ray Haynes moved to approve the preliminary plat for Owasso Market II subject to staff recommendations, Charles Willey seconded the motion. The vote on the motion was as follows: Ray Haynes - Yes Bob Randolph. - Yes Bill Ellison Yes Larry Helton - Yes Charles Willey - Yes i The motion carried 5--0. OWASSO PLANNING COMMISSION Alwil 11, 2000 Page No. 10 12. PrgUr~ga_aY°v PlatQradfoi-d dark A request to review the preliminary plat for Bradford Park, a one lot, one block 18.66 acre subdivision located south of E. 76" Street North and west of N. 129" ]3 Avenue. Tim presented the item to the Commissioners. fie explained that Bradford Park was a part of OPIJD-17 and this portion calls for single-family attached dwellings with private streets and park and detention areas. The Technical Advisory Committee reviewed this plat at their March. 29, 2000. There were a large amount of questions so staff scheduled an additional meeting on April 5, 2000 to address these concerns. Those concerns have been addressed and are included on this plat. The applicants were present to answer any concerns or questions that the Commissioners might have. Water run off was discussed. The applicant stated that there will be three ponds to hold run off water. Ray Haynes moved to approve the Preliminary Plat for Bradford Park subject to TA.C and staff requirements, Bill Ellison seconded. The vote on the motion was as follows: Ray Haynes - Yes Bob Randolph Yes Bill Ellison - Yes Larry Helton - Yes Charles Willey Yes The motion carried 5-0. 13 Reports on monthly building permit activity 14 Report on planning items previously forwarded to City Council. 15 Discussion of development in and near Owasso. 16. ADJOURNMENT' - Bill Ellison moved, Larry Helton seconded, to adjourn the meeting. A vote on the motion was recorded as follows: Ray Haynes - Yes Bob Randolph - Yes Bill Ellison - Yes Larry Helton Yes Charles Willey Yes OWASSO PLANNING COMMISSION ApHl 11, 2000 Page No. 11 The motion carried -5 0 and the i-neeting was adjourned at 10:25 PM, All Chairp~rs~n Secretary Date i OWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Monday, November 10, 2008 Owasso Old Central 109 North Birch, Owasso, Oklahoma MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Marilyn Hinkle in @ 6: lOpm Eric Wiles David Vines Larissa Darnaby Dr. Mark Callery Daniel Dearing Dr. Paul Loving Marsha Hensley Charles Brown Julie Trout Lombardi Dan Salts The agenda for the regular meeting was posted at the north entrance to City Hall on November 3, 2008 at 1:00 PM. 1. CALL TO ORDER - Charles Brown called the meeting to order at 6:00 PM and declared a quorum present. 2. ROLL CALL 3. CONSIDER APPROVAL OF THE MINUTES OF OCTOBER 13, 2008 REGULAR MEETING - The Commission reviewed the minutes of October 13, 2008 regular meeting. David Vines moved to approve the minutes and Dr. Callery seconded the motion. A vote on the motion was recorded as follows: David Vines - Yes Dr. Paul Loving - Yes Dr. Mark Callery - Yes Charles Brown - Yes The motion was approved 4-0. 4. Preliminary Plat - The Villas at Coffee Creek-- A request to review and approve a Preliminary Plat being one multi-family residential lot on approximately 13 acres of land, located at the southwest corner of East 106`h Street North and North 145' East Avenue. Vice Chairman Charles Brown presented the item and the staff report was reviewed by Larissa Darnaby. The Preliminary Plat proposes one multi-family lot being 13 acres in size, located at the southwest corner of East 106' Street North and North 145`h East Avenue. The PUD was approved April 11, 2000. The development process was described. Sewer service and water service will be provided by the City of Owasso. The property will be subject to all payback fees including storm siren fees of $16 per acre and sewer payback fees of $1000 per acre. Staff recommends approval of the preliminary plat. The Owasso Technical Advisory Committee reviewed the plat and provided the following comments: OWASSO PLANNING COMMISSION November 10, 2008 Page No. 2 • Show First Methodist Church as abutting property owner • Show city regulated flood plain • Provide book and page for utility easement • Show a 50 ft building line on E 106"' St No & N 145`h E Ave • Indicate in the covenants what entity will maintain the public areas • Show overhead lines on the north and east only Dr. Loving moved to approve the preliminary plat subject to the above staff and TAC recommendations, David Vines seconded the motion. A vote on the motion was recorded as follows: David Vines - Yes Dr. Paul Loving - Yes Dr. Mark Callery - Yes Charles Brown - Yes The motion was approved 4-0. 5. Final Plat - McDonald's Addition - A request to review and approve the final plat being one commercial lot on approximately 1.14 acres of land, located on the north side of East 116``` Street North and the west side of North 135`h East Avenue. Charles Brown presented the item and the staff report was reviewed. Larissa described the property location and the development process. The property is zoned CS (Commercial Shopping). Water service will be provided by Washington County Rural Water District No. 3. The property will be subject to all payback fees including storm siren fees of $16 per acre. The final plat was reviewed by staff and the Technical Advisory Committee on October 24, 2008. The following comments were provided: • Plat should show a 17.5' or two 10' external easements • Documentation shall be provided from the Oklahoma Department of Transportation stating future plans to widen East 116' Street North in regards to the southern access point being located 20' from East 116`h Street North. • Once documentation is provided and adequate spacing is insured, the southern access point shall serve as a right in and right out only. • If property documentation is not provided, the Limits of No Access on the southern access point shall be widened to 40' to uphold the standards for the area (ex. Walgreens). • Plat shows the wrong plat number in left corner • Show hydrant locations Staff recommends approval of the McDonald's Addition final plat. The southern access point being a right in and right out only was discussed. Documentation is required from the Oklahoma Department of Transportation stating future plans to widen East 116`h Street North in regards to the southern access point being located 20' from East 116" Street North. If the City Engineer does not receive this documentation, the OWASSO PLANNING COMMISSION November 10, 2008 Page No. 3 Limits of No Access on the southern access point shall be widened to 40' to uphold the standards for the area. Concerns were expressed regarding adequate water pressure for this facility. Mr. Dan Salts, Owasso Fire Marshall, assured the Commissioners that the Fire Department is watching the water pressure very closely. Mr. Ben Aquirre was present to represent the applicant. He requested the final plat be tabled until a later date. David Vines moved to table the final plat. The motion was seconded by Marilyn Hinkle. A vote on the motion was recorded as follows: David Vines - Yes Marilyn Hinkle - Yes Dr. Paul Loving - Yes Dr. Mark Callery - Yes Charles Brown - Yes The motion was approved 5-0 to table the item. 6. Final Plat - Christ' s Church of Owasso - A request to review and approve a Final Plat being one lot on approximately 14.66 acres of land, located on the north side of East 96' Street North and about a half of a mile east of North 129`h East Avenue. Charles Brown presented the item and the staff report was reviewed. Larissa described the development process. The subject tract is zoned RE (Residential Estate) with a Special Exception granted by the Board of Adjustment for a church facility. The property will be subject to all payback fees including storm siren fees of $16 per acre, and $1580 per acre if tapped into the Elm Creek Sewer Interceptor. The final plat was reviewed by the Owasso Technical Advisory Committee on October 22, 2008. The following comment was provided: • Show the right-of-way off of East 96``' Street North Staff recommends approval of the Christ' s Church of Owasso Final Plat with the above TAC recommendation. The applicant was present to answer any questions. Marilyn Hinkle moved to approve the final plat for Christ' s Church of Owasso subject to the above TAC and staff recommendation. Dr. Callery seconded the motion. A vote on the motion was recorded as follows: David Vines - Yes Marilyn Hinkle - Yes Dr. Paul Loving - Yes Dr. Mark Callery - Yes Charles Brown - Yes The motion was approved 5-0. OWASSO PLANNING COMMISSION November 10, 2008 Page No. 4 7. Report on Monthly Building Permit Activity 8. Economic Development Report. 9. Report on Planning Items Previously Forwarded to City Council. 10. Adjournment - Marilyn Hinkle moved, Dr. Loving seconded to adjourn the meeting. A vote on the motion was recorded as follows: David Vines - Yes Marilyn Hinkle - Yes Dr. Paul Loving - Yes Dr. Mark Callery - Yes Charles Brown - Yes The motion carried 5-0 and the meeting was adjourned at 6:35 PM. Chairperson Vice Chairperson Date FINAL PLAT THE VILLAS AT COFFEE CREEK A PART OF THE NE/4 OF SECTION 16, TOWNSHIP 21 NORTH, RANGE OWNER 14 EAST, CITY OF OWASSO, TULSA COUNTY, OKLAHOMA PUD-1B OWASSO LAND TRUST P.O. BOX 240 N xR R 14 E L~ OWASSO, OKLAHOMA 74055 F /067H S79ff7.WR/A/ PHONE: (918) 272-5338 PURCHASER/DEVELOPER raa..F-.F CASE VENTURES, INC Q Q 1200 E SKELLY DRIVE, STE 800 W E N aw - T 21 TULSA, OKLAHOMA 71135 ~ ~MUr`xA I6 PHONE: (918) 492-1983 h 4 r..•1s w N ENGINEER/SURVEYOR g[I•. TUTTLE & ASSOCIATES, INC. 1'. .967# S7REF7 Af7R7N 9714 E. 55TH PL S LOCATION MAP 5664!0.23 SOUARE FEET TULSA, OKLAHOMA 74146 acuCUr¢I 11.00 ACRES PHONE: (918) 663-5587 I •IO0 I LOT CERTIFICATE OF AUTHORITY CA 465 EXPIRATION 6-30-11 wx:aaNxM .ICY- N 6914 40 E . IXWSr.. M. 5)9.41' _50.34 "IS . UMpI 1 I I 11814 41o-IL n,r 9r :PNx.N H 250.]' : I II y 6S°+Y` it LOT1 x~ - III 'r it BLOCK 1 tA~°gg. a z I tI '~Y ~I;~! r I I I Isl1.3 I~II 1'47 I~ I I I ,2i I (I( ~Se i 'I I I ~i . I~I~I.4 :B FJ (IV I~IR~~J IX r,, e x I _J I L___1WLN__~•~'~.$ ~ see i°:u. W!. : : v e° a yY...X I 119.16' _ ~ ~ ~ ~ S.4 Imo s ee'41'.• w 1 OfHS50J~ `E~ Ed NOTE A IS PROPERTY IS NOT LOCATED IN ME FEMA MOM PLAN CCORgXG TO FEIIA PANEL NO 4011.0237 N SEPT 22. 999. LccAL oESCR1PnKw __R MALT o< LAMO M nlE NE/1 aF SECnON 16. TO— 21 NORM. RANGE 14 EAST OF ME I-AN n,PRaWOEO w 11, nI"' 13, BASE ANO Y06MAN, CITY OF OWA540, TULSA COUMN. STATE 0f OKLNKMA, MORE PMITCULARLY SEC 911 T ML - 9TAM25. I OEMRRMO AS FOLLOWS, ro-w T: TAf1E9Y v_.YKp w MIS Al. MWIaIESTAIE CD,ryHAIE Of MPRWfi COMAKXCWC .l w. Nwwwal Cema el ..M S.'M_ IQ TAXES NAK P AS REFKCT[0 61 ME THENCE -11, 01'10'1)' E- am q N. E..l In. W ..M S- 16. a all.xw It 174.00 Ma lc IM -T TA.116TH ROU. N9 ANN MOJNN AS -1 MS lAr WAS 11E01R1ES 6Y SA19 911, HAS 9TEx liq TFY MAr POW t OF BEtlNHNO: NIOWIEO N IIIfOKD 6Y ME -A.. 011 COM4CA W THE"' SwW 0118'47' E..l Il U. E.a In. IT ..M S.c11.n H, a alalnc..1 I.S. 1111 1. a P-1; „EST wd PIR MST MENCE Se.IH 6811'13 -1 a aNMn9..1 296.11 I..l 14 4 1.1: TH"' S.uw 40'!1'51' W..1 a a.tme..1 253.65 I..l 1. a Pail; ro aE A,— ro IAXES NOT THENCE 1— )811!'1°' -i.. a.I.I..l 226.09 1..1 lee 1.9,YET CEq HIED TO .1. uA--- MA THE.. _ o'14'm' W.a . aa.x...1 ufs N.l 1. a'.1; ' eE caxslwwn rm MENCE Na1A 0115'20' "A, 1 aalan4v .1 ))1.16 l.a IR . Pant .n N. NNw LW. .1 a.M U.U. 16; THENCE N- 8011'40' E..I a.9 .a6 -0, LM. 4 ad.l..1 519.4) Na 1. 1 l-; ASP Mil CFR OWNKn w NICArt H OR001 M .1 Ar 1MI.. IN ",L ~INTS IF - A... TMf IS .1 .1 ME 011 MEXCE Seuw 01'16'47' E- . 11.11Aw 0f 173.75 I.al l1 IT. PONT OF BEDNMING cm l.Min9 5611,430.21 fE TFYID? IIECNN Y pone Iwl a LOO I- TARS Cgl1D FIIBFD nlE WMW I OF ME .-TY 1MM119 SAeBI LEGEND RAM, G-T, IREASURER aAgx N NORM I HEREBY CERTIFY MAT 1 AM FATHOM wTH 11K ADOPTEO NOTES. .1y oMlr S SOUTH ONNNMICES ANO RUULATBNS OF THE ON ASSO Y COVERMAK E EAST SURVEYING AND MAT AT THE TO FOL MIE II6R0 PLANS CONTAIN I. ADDRESS SHOWN ON THIS PLAT WERE ACCURATE ME TIME THIS PLAT WAS FILED: SURIMZYS MWtll !1056 ro OINT OF KCENNO D COMPLY ADDRESS ARE SUBJECT TO CHANGE AND SHOULD NEVER BE RELKD ON IN PLACE Of LEGAL W WEST WTH M RUE VAMT 9NKYN0 STANDARDS O M[ ON OF -NOMlLY OF OWABSO 10 DESCRIPTIONS. B/L BUILDING LINE THE BEST OF MY KNOWLEDGE, NFORMATON, AN0 BEUEF. 2 BASIS FOR BEARINGS IS EAST LINE OF SECTION ASSUMED N0118'47'W. U/E UTIUN EASEMENT 1. THIS PLAT MEETS ME OKLAHOMA MINIMUM STANDARD FOR ME PRACTICE OF LAND RA WASHINGTON COUNTY RNO 11 SURVEYING AS ADOPTED BY ME OKLAHOMA STATE BOARD OF REGISTRATION FOR RESTRICTED WATER LINE EASEMENT PROFESSIONAL ENONEERS AND LAND SURVEYORS. L.N.A. LIMITS OF NO ACCESS JEFFREY A. MTT.E 4. THE CITY OF OWASSO 15 NOT RESPONSIBLE FOR THE PAYING NOR IT'S REPAIR DUE TO /M. / STREET ADDRESS WATERLINE MAINTENANCE ANCE. CERTIFICATE OF DEDICATION FOR THE VILLAS AT COFFEE CREEK 110, Au MEN By THESE PRESENTS'. NAT, CASE WNTIRES, INC. BEING ME OWNER W FEE SuPLE OF REAL ESTATE AND PREAKIES STUATW IN TIE Crl OF OwA- NLSA COUNTY, STATE OF OKLAHGIA. ING OFICRINEo AS FINS. A MACt OF LAUD IN ME NE/4 OF SELDOM 16, TOWNSHIP 21 NORM, RANGE II EAST OF ME INDIAN BASE AID YERIOAN. Grl OF 01.550, NLSA CWHTY. STATE OF OKLAHOMA. MORE PMRCUAHLY DESCRIBES AS FOLLOWS. TG-WI: COMMENCING el 111 D 1-1- NE; TNEMCE Svu1N 01-18'17" E-t I N., s NHe i E0aI lino of aaW Saclivv 16, o BUlavcv vI 1)1.00 Nal 10 I. POINT OF BEGWN- MtnfnCE 5 n OIDB'1)' Easl amq Ine Eaal Ii gHlonce of aB9.J0 Neel loop I. THCNCE S-N, BB'11'll' w of 39611 ! CMCE SeuU IB'S"1' Waal v of 25] 65 le MINCE .-1 )Btl1 10' W e of 116.09 le MENCE 1-1, BB'1~ 10' Ws l < vl 119.16 tact Iv v Ddnl l MERGE AwIM1 01'15'10 w I ))1.>6 !a p Dent m IT iU S-N- 16, MENCE INIM1 TI9N1'10' Eval -qlI N -A of 5)9.1) Net ,lo pPH MENCE S_ 1 OI DA 'I>' ERN v 6illanca vi l)J`)5 v --A less Iv Ina -1 OF BEGIN-C cantvininq 566,1]0.31 sR s NM Or 11.00 oa.ss. IAA CAISEO THE DESCRIBED BEAUTY TO BE SURKVCD, STAKED, AND PLATTED. AND HAS DESCHATED ME SAME IS 'ME NLLAS At COFFEE CREEK', AN ADOIROM TO MC CITY OF OWASSO, NLSA COUNTY. STATE OF OXIANONA. CASE WITURES. INC. DOES HEREBY OEDICAIE FOR PUBLIC USE ALL TIE STREETS AS SHOWN ON ME ATTACHED PLAT AND GOES HEREBY CUARAHIEE CLEAR TIRE to AIL TIE LANE THAT IS SO OOC.LTE AID NO VEHICULAR INGRESS SHALL BE P-Hr W OVER, MNOUGH, OR ACROSS ANY PROPERLY O AREA DESIGNATED ON THE ATTACHED PLAT AS IN. A. (UPAIN OF NO ACCESS), WWCH MAY BE MOVIFIED. AMENDED, OR REMSEO MM ME APPROVAL OF ME NLSA COUNTY EI CITAER, OR ITS SUCCESSORS. AID THE CITY OF OWASSO PLANNMG GONRSSION, CASE XEH DRES, INC, DOES FURTHER DEDICATE FOR PUBLIC USE FOEKR, ME EASEMENTS AND RILNT-OF-WAY AS SHOWN FOR ME SEKP.AL PURPOSES OF CONSTRUC BAG, MNNUIwMG. OPERATING, REPARING, -0116 AND REPLACWC MY AND ALL PUBUC U TILIWES. INCLUDING STORY AND SADURY SSWERS. COMMUNICATION ONES, ELECTRIC POWER ONES AND MANSFORIERS, GAS ONES AND WATER ONES, lOGEMEN WITH ALL FITTINGS 110 EOUIPMENI FOR EACH OF SUCH FACLRES. INC.u01NG BRIE POLES. RCS, fS. PIPES VALWS, METERS AND OTHER APPURTENANCES THERETO NM ME WONT OF INGRESS AND EGRESS !O SAID EA9EELENTS AND NCNr-OF-wAY FO THE USES AND PURPOSES AFCRXSAD, TOGETHER WM SIMILAR RIGHTS IN EACH AID ALL OF ME SMEEN SHOWN ON SAID PLAT, PROYDEO. NOWEMER, MAT RE OWNERS HEREBY ESERK ME RIGHT TO CONSTRUCT. MNNTNN, OPERATE. LAY AND RELAY WATER AND SEWER LINES TOGETHER NTH ME RDHf Of INGRESS AID EGRESS T0. OAF. ACROSS AID ALONG ALL STRIPS OF LAND NOUDEO NFIW ME EASEMENTS SHOWN ON ME EAT. BOM FOR THE FURNISHING OF WATER AND /O SEWER SEANCES TO ME AREA INCLUDED IN SAD PLAT AND TO ANY OTHER AREAS. NOW. THEREFORE, CASE WANRES. INC BEING ME OWNER OF ALL ME PROPERTY IEREIN AROK DESGRXEO, FOR THE PURPOSES OF PRONNMG FOR ME ORGERLY DCKLOPMMT OF ME VILLAS AT COFFEE CREEK AND FDA ME PURPOSE OF IISURING ADEQUATE COWMAN IS AND RESMICRONS FOR ME MUTUAL BENEFIT OF CASE WITuRES, INC, ITS SUCCESSORS ANE AS-S. AND ME CITY OF OWASSO. OKLAHOMA ODES HEREBY IMPOSE UPON ME PROPERTY MTWN 'ME WLLAS At COFFEE CREEK' AS HEREIN ABOW E OESCHIBED ME FOLLOWING COWNANN AND RESMDTONS WHICH SHALL RUM IM TIE LAND MD MICI SHALL BE ENFORCEABLE RY ME GMEN OR OWNERS OF ANY PROPERTY WMIN'TIE -IS At COFFEE CREEK OR PART THEREOF AND ME OTY OF OWASSO. IT . 1. MM N ME -AS OF COFFEE CREEK ME FOLLOMNG OEWLOPAEIT STANDARDS AND RESTRICTIONS SHALL APPLY: (A) ALL LOTS SHALL BE RESERKO FOR NULTIFAMILV NESDENTAL PURPOSES AND CONFORM TO PUD - IB. TIME LET MIS (B) NG BUSINE SI ESS. TRACE, ORYAGMAt COME SHOLL BEC CAN [E OR AUNU SAMCE TO ME Nf1D ITIOO NO NOXIOUS OR OFE-A AGT04TY SHALL BE CARRIED ON UPON ANY LOT, NOR SHALL ANYTHING BE GOD 2. IN COaECDDN MM ME INSTALLATION OF UNDEROROANO ELECTRIC, NATURAL GAS, ME COMNUNICATION SERVICES GE WLLAS If COFFEE CREEK IS SUBJECT TO ME FOLLOANG PROWSONS. to-IT: (A) OW HEAD POE LURES FOR THE SPRY OF ELECTRIC SEANCE MAY BE LOCATED ALONG rE NORM AND EAST FENIEDR. SMEEI ODIT POLES OR STANDARDS MAY BE SERYW BY ONOERGAOUND CABLE AND ELSEWHERE INROUGHOUT SAID ADDITION ALL SUPPLY LINES MAY BE LOCATED UNDERGROUND. N ME EASEMENTS RESERVED FOR GENERAL UTATY SERVICES AHD STREETS. SHOWN ON lE ATTACHED PLAT. SEANCE PEDESTALS AND TRAM-ENS, AS SOURCES OF SUPPLY AT SECONDARY WLIAGES, NAT ALSO BE LOCATED IN SAD EASMENT-WAYS. (0) EXCEPT TO BUMONGS ON LOTS DESCRIBED IN PMAOX APH (A) AOOK, WHICH MAY BE SERWD FROM DKRHEAD ELECTRIC SERXHCE UNES, UNDERGROUND SEANCE CABLES. CAS UNES AND METERS to ALL LOTS N SAID ADDITION MAY BE RUN FROM ME NEMp ST EOESTAL LRANSFORNER M PONT OF SERMGE TO THE POINT OF USAGE DETERMINED BY ME LOCAROI AND CONSTRUCTION OF SUCH BUROINGS AS MY BE LOCATED UPON EACH SAD LOt; RONOED THAT UPON ME NT-LATCH OF SUCH A SERNGE CABLE. M-F OF REGULATOR TG A PANTICUM1M BUILDING. ME SURPUER OF ELECTRIC, NATURAL GAS. ANG COMMUNICATION SEANCES MALL IHEREMtEA RE DEEMED TO HAVE A DETINIDW. PERMANENT, EFFEC TIW AND EXCLUSIVE RIGHT-CF-WAY EASE MEAT ON SAD LOT. COVERING A AW (5) FOOT SNIP EXTENDING 2.5 FEET ON EACH SIDE OF SUCH SERVICES, "TENHONG FBON TE SEANCE PEDESTAL OR MANSFORMEB O POINT OF CONNECTION TO TIE SEANCE ENTRANCE ON SAID .-NG. (C) E SUPPLIER OF ELECTRIC, IANRAL OAS, AND CWMUNICA GON SERNCES THROUGH ITS PROPER AGENTS AND EMPLOYEES SMALL AT ALL ONES RAVE E RIGHT OF ACCESS TO ALL SIGN EASEMfN T-WAYS SHOWN ON SAO PLAT. OF PROVIDED FOR IN ME DEED OF DEOCARON FOR ME PURPOSE OF INSTALLWO. MAINTAINING, EMOWNC OR REPLACING MY PORTION OF SAD UNDERGROUND ELECTRIC, NATURAL OAS. AND COMUNICARON SERVICES SO INSTALLED BY IT. (0) ME OWNER OF EACH LOT SHALL PROVIDE GATEWAY ACCESS TO ELECTRIC. NATURAL GAS ANO COLDUNICAROIS SERVICES AND SMALL BE RESPONSIBLE FOR THE PROTECTION OF ME UNDERGROUND COMMUNICATION AND ELECTRIC FACLITES LOCATED ON HIS PROPERTY AND SHALL MART ME ALTERATION OF GRADE OR MY CONSTRUCNON Act- WRCN MAY INTERFERE NM SAID UNDER- GROUND ELECTRIC, NATURAL CAS. AND COMMUNICATORY SEANCES, BUT ME INNER WALL PAY FOR DAMAGE OR RELOCADON OF SUDR FACILITIES CAUSED OR NECESSITATED BY ACTS OF ME OWNER OR HI GENTS OR COITRACrORS. UNDIE (E) THHEEVUwC ON COW ARTS CONCURI ONFG OF RCROUND EAGREES,IO TURB~AS~AND COMMUNICATION SERVICES SHALL BE ENFORCEABLE BY ME SUPPLIER O ELECTRIC. NATURAL GAS AND IN CONNECTION WTI ME PRONSON OF WATER AND SAIFMY SEWER SERVICE, ME YXLAS AT COFFEE CREEK IS SUBFCr TO IE FOIGWNG PRONSONS, rO-Wi. (A) ME OWNER SHALL BE RESPONS IME FOR ME P-COGN OF THE PUBUC WATER MANS ME OF ME PUBUC SANITARY SEWER FACADES AND SHALL PREKNi ME ALIERAROH OF ORAOE IN EXCESS OF KNEE CAA E M. ME OBOI. CONTOURS OR ANY CONSTRUCTION AGYYIY WITCH MAY INTFRFEE W NH SAO WBUC WATEN HAMS AND /OA PUBUC SANITARY SEWER FACIU ES. SAID ALTEHAAON OF GRADE RESTRICTIONS SMA, BE UNITED TO EASENERr MEAS. (B) N SHWGTON COMITY RURAL WATER OSTRICT NO. J OR IR SUCCESSORS WLL BE RESPONSIBLE FM ORONARY YINTENANCE OF PUBLIC WATER MANS MO TIE tlrY OF OWASSO ON ITS SUCCESSORS WLL BE RESPONSIBLE FOR PUBLIC SMITMY SEWER (ADURES BUT ME OYNfR WLL PAY FOR DAMAGE OF RU.OCATION OR SUCH FACARES CAUSED OR NECESSITATED BY ACTS OF THE OWNER OR HIS AGENTS OR CONTRACTORS. (C) SNOEVCITY 05~ MASS OR PROMERSOO SUCCESSORS N THIS DEED ORMOITRCAMN FOR THE PURPOSE SOF mSTAURIO MNDMES RAW Nolt OF HOOKING. RDMOING ACSS REPLACING ENV PMWBON OF SAID UNDERGROUND SETWER FACIUDES. (G) ME WASHINGTON COUNTY RIND E] M ITS SUCCESSORS RMWOI IN PROPER AGENTS MD EMPLO I ES SHALL AT ALL MALES RAW RIONT OF ACCESS IMAM THEE EOURI-E, to A. SUCH EASEMENT-WAYS SHOWN ON SAD PUT, OR PROVIDED FDA IN THIS DEED OF OEOCADON FOR ME PURPOSE OF NSTAWNG LNAAUNNC, REMOYAG OR REPLACING MY PORTION OF SAD UDIDDROUND WATER FACTURES. (E) THE OWNER SHALL E EWONSIBLE FOR EPAR AND REPLACEMENT OF MY LANDSCAPE AND PAMC IN TE EVENT If IS NECESSARY TO REPAN ME WATER TUNA. (F) THE FOAEGONC COVENANTS CONCERNING SEWER FACLES SHALL BE ENFORCEABE BY ME CITY OF DWASSO M ITS SUCCESSORS, AND ONE OWNER AGREES TO BE BOUND HEREBY. (G) ME OWNER OF EACH LOT SMALL BE RESPONSIBLE FOR ME REPAIR AND REP PIT OF MT LANDSCAPING AND PAVING LOCATED WAIN TE UBUTY EAKNENTS AND ON AS LOT N ME EKHr I IS NECESSARY TO REPAIR MY UNOERMOUMD WATER O SEWER MANS, BECMD, NATURAL OAS, CABLE TEENMON OR TELEPHONE SERVICE ENFOOYENr. DURATION. AMID SEARADUTY A. ENFORCEMENT: ME AESTRICTONS HEEN SET FORM ARE COVENANTS TO RUN WIN ME LMD AND SHALL BE BHENG UPON ME OWNER, MEN SUCCESSOR AND ASSIGNS AND ALL PARTIES CI.ALAIG UNDER MEN. F ME UNDERSIGNED OWNER, M THEIR SUCCESSORS OR ASSIGNS, SMALL SHAU LANFUL NG MY MAINTAIN OR ATTEMPTING TOY VIOLATE MYYSSUCH COAHAN~T,T TO P EWNT HIM ORF MEN FROMM SO OGNG OR TO CLOIPEL CAOLPUANCE WINE INEWCIOVE µt5 ORETO RECOVER DAMAGES FDA SUCH NOAROEON NS Ar LAW O IN EdU1rY AGAINST ME PERSON OR PERSONS HOSTING B. WRARON: MESE COVENANTS SHALL RELHAN N FULL FORCE AND EFFECT UNTIL 1015. MO OxRIUEO -AFTER FOR SUCCESSIVE PESOS OF GEM (10) YEARS EACH. UNLESS TERMINATED OR MENDED AS IEREII PRONGED. SECTIONS t AD 1 MAY BE MENOEO FROM TIME TO THE BY CONSENT OF ME APPLICABLE UTILITY COMPANY AND/OR ME CITY OF OWASSO AND ME OWNER NTH ME CONSENT OF ME OWASSO PLANNING COMMISSION AND ME CITY OF OWASSO ON THEIR SUCCESSORS, ON AS OTHERWISE PROVIDED BY LAW. G. SEWRMUTY: IN ME EWNTTCA~SWNRNRIE , INC. OR MY OF ITS SUCCESSORS. GRANTEES. LESSEES OR ASSIGNS. Oft MY PERSON CLAIMNG UNDER T HEAL LSHf' VIOLATE OR BAKER MY OF DHE GGKNMTS AND RESTRICTIONS SET FORM HERON O IMPAOKD HEREBY. MY OT OR PARCEL W LIMN ME -AS AT COFFEE CREEK, 11HE .11 OF OWAS50, ONLANOMA, SHALL RAVE 0 IANNIAY AN ACAON AT LAW OR N EDATY AGAINST ME PERSON OR PERSONS ATIENPRIO TO VIOLATE ANY OF SUCH EXIMSMANTS OR ESTPoCRON TO PEWNT MOLATON ON r0 REOWR DAMAGES FOR ME VIOIIDON INEEOF. NVADARON OF MY OF ME OKMANTS ON ESTRICRONS SET FORM HEREW BY AIOOMENT OR OMEN AC RO SNAI HOT AFFECT TINE VAUEIfY OF AN C KNANT OR RESTRDTON WHICH SHALL NOUN N FULL FORCE AND EFFECT. W ATESS INHERED: CASE VENTURES, INC. HAS CAUSED ITS IAME ED BE MRXED, MIS DATE M---- CASE WHTURES. INC BY___..__________________ wNE CASE. 4ANACNG PMMER cauxrr OF nILSA ) ss srArE OF O¢MOMA ) BEFORE ME ME UNDERSIGNED, A NXI PUBUC N AND FOR SAID COUNTY AND STATE, ON THIS ___-_-DAY 0' l0 ME MATEESONALL TE0 IIEARSMEMIKE AS FREE N~ N~UR`OABEAME AS HIS IDCNRCAL PERSONS WHO SUBSCRIRED ME NAMES OF ME MAKERS M V TO TIE FOREGONG NSMUYEN! MD DEW AND AS ME FREE AO VOUIrANY ACT AND DEW OF SUCH COMPANY FEW ME USES AND PURPOSES THEREIN SET EOM. OWN UNDER MY HMO AND SEAL DE DAY PRO AM LAST ABOVE WRITTEN. MY CCNMISSON EXPIES:-------------------------- NOTARY PUBUC CERTIFICATE OF DEDICATION JEFFREY A. TIME. 00 HEREBY CEBBIFY THAI I HAW. CMETULLY MO ACCURATELY SURMEAD, STAKED AND PLArTED ME ADOK DESCRIBED TRACT. AND ME ACCOMPANYING PLAT IS A TRUE AND CORRECT REPRESENTATION OF SAD SURWY. GATED MIS DAY OF ID_______. RETYGSIFAEO PREFESSONAL OR MEER AND LAND SURWYO COUNTY OF DK.SA ) 55 STALE O ONIAHOMA ) WERE ME TH UNOERSDEO, A NOARY PUBLIC N AMID FOR SAO COUNTY AND STATE, ON MIS -DAY Of 30___- PERSONALLY APPEARED DDPFREY A. NTRE, TO WE KNOWN TO BE ME IDENTICAL PERSONS WHO SUBSCRIED ME NAMES OF ME MAKERS THEREOF TO ME FOREGONG INSTRUNEN1 D ACMNOWEDGED f0 ME MAT ME EXECUTED ME SANE AS MS FREE ME VOUIITMY ACT ANO DEW AND AS TE FREE MO WWHURY ACT MO DEED OF SUCH COMPANY FORT ME USES AND PURPOSES THEREIN SET FORM. OWN J.- MY RANG AND SEAL ME DAY AND WM LAST ABOVE WAIDEN. MY COMMISSION EXPIRES:_________________ 2 OF 2 NOTARY PUBIC PREPARED: 09-02 -2008 MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: JOHN W. FEARY PROJECT ADMINISTRATOR SUBJECT: NORTH 129TH EAST AVENUE ROADWAY AND DRAINAGE IMPROVEMENTS ACCEPTANCE AND FINAL PAYMENT DATE: August 7, 2009 BACKGROUND: Included in the Capital Improvements Plan, this project consists of new, five-lane, Portland cement concrete paving between East 76th Street North and East 86th Street North and between East 86th Street North and East 93rd Street North, drainage improvements and permanent signalization at the Owasso High School and Owasso 6th Grade Center. The City Council approved a contract for engineering design services for improvements to North 129th East Avenue and East 96th Street North with CH2MHi11 on August 20, 2002. The scope of services included conceptual, preliminary and final design of improvements to the intersections at East 96th Street North and North 129th East Avenue and East 96th Street North and the Owasso Expressway, and the widening of North 129th East Avenue from East 96th Street North to East 76t Street North. On January 19, 2004, Council approved a revised scope of work and divided the project into two components - the final design of the modifications and improvements to the intersection and the Owasso Expressway interchange and final design of the widening of the remainder of North 129th East Avenue. At that time, Public Works staff recommended that permanent reconstruction of the Owasso Expressway interchange and completion of the intersection improvements should take first priority over the remaining engineering contract items. Bids were received for this portion of the project and Council awarded the contract to Becco Contractors during its regularly scheduled meeting of July 20, 2004. The project was completed by early summer of 2005 and Council accepted the project and approved the final payment during its meeting of August 16, 2006. Drawings for Phase 2 of the work - the widening of North 129th East Avenue from East 96th Street North to East 76th Street North - were submitted for Public Works review in December of 2004. This portion of the project had been postponed by the Capital Improvements Committee pending the design and construction of improvements to North Garnett Road (East 86th Street North to East 96th Street North) and East 96th Street North (North Garnett Road to North 119th East Avenue). North 129th East Avenue Improvements Acceptance and Final Payment Page 2 of 2 Following their meeting on April 5, 2007, the Capital Improvements Committee recommended the project become active again and be completed in time for a summer letting. During the intervening 2%2 years, the design engineer, CH2MHill, had discontinued its roadway section in the Tulsa design office; thus, the final drawing review, preparation and completion of bidding documents was conducted at the firm's San Antonio, Texas office. The December 2004 submittal was reviewed to determine any changes or revisions necessary due to the project's postponement. Final design drawings were completed on July 7, 2007. AWARD OF BID: Three bids for the project were received on August 13, 2007. The consulting engineer, CH2MHill, completed a Bid Tabulation and provided a Recommendation of Award to city staff on August 15, 2007. On August 21, 2007, the City Council awarded the construction contact to Becco Contractors with a bid amount of $8,320,902.80. COMPLETION OF PROJECT; Substantial completion of this project was obtained in May of 2009 with final completion in mid July. A final inspection of improvements was conducted in mid July and any deficiencies or unfinished punch list items were addressed at that time and completed to city standards. Final payment to BECCO will bring the total project cost to $8,192,565.92 which is $128,336.88 under the budgeted and contracted amount. FUNDING SOURCE: Funding for this project is included in FY 07-08 Capital Improvements Fund. RECOMMENDATION: Staff intends to recommend Council acceptance of the North 1291h East Avenue Roadway and Drainage Improvements as well as authorize final payment in the amount of $551,584.26 to BECCO Contractors of Tulsa, OK. The final contract amount is $8,192,565.92 resulting in an under run of $128,336.88. ATTACHMENT: A. Final Payment Request APPLICATION AND CERTIFICATE FOR PAYMENT Page One of TO: (Owner) ry d-x- OuJ,cssa Contract Date: Application Date:_ 7 FROM: (Contractor) Period To: Distribution To: Owner Architect PROJECT: `C. 4 /E A0..4-SE 3 Contractor CONTRACT FOR: Rosj 4 Engineer RAiAl.vcrr /HPt/. CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation sheet is attached. I. Original Contract Sum $ 8 ~.7 90~ 80 2. Net Change by Change Orders $ 3. Contract Sum to Date (Line 1 & 2) 4. Total Completed & Stored to Date $ f / 9~ SG S 43 (Column G on Continuation Sheet) 5. Retainage: a. % of Completed Work $ (Column D & E on Continuation Sheet) - FINAL b. % of Stored Material $ (Column F on Continuation Sheet) Total Retainage (Line 5a & 5b) $ 6. Total Earned Less Retainage 5-& S (Line 4 less Line 5 Total) 7. Less Previous Certificates for Payment 98 - - AGREEMENT 0904 00300 - Page 7 of 14 8. CURRENT PAYMENT DUE 9. Balance to Finish, Plus Retainage $ (Line 3 less Line 6) CHANGE ORDER SUMMARY: ADDITIONS DEDUCTIONS Change Orders approved in previous months by OWNER TOTALS $ $ Approved this month Number $ $ Date Approved TOTALS $ $ Net Change by Change Orders $ The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief, the WORK covered by this Application for payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: B = Date:- -7. /.3 _o 9 STATE OF OKLAHOMA ) ) SS COUNTY OF ~4-S a ) Subscribed and sworn to before me this day of Notary Public State of Oklahoma (SEAL) VICKI WEST TULSA COUNTY COMMISSION 1105008858 r Notary Public mm. Fxn, 0928-2009, My Commission Expires: Commission _ - AGREEMENT 0904 00300 - Page 8 of 14 ARCHITECT'S / ENGINEER'S CERTIFICATE FOR PAYMENT In accordance with the contract documents, based on on-site observations and the date comprising the above application, the Architect/Engineer certifies to the Owner that to the best of the Architect/s/Engineer's knowledge, information and belief, the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the amount certified. AMOUNT CERTIFIED (Attach explanation if amount certified differs from the amount applied for.) ARCHITECT / ENGINEER: By: Date: This certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the contractor named herein. Issuance, payment and acceptance of payment without prejudice to any rights of the Owner or Contractor under this Contract. 094 AGREEMENT 00300 - Page 9 of 14 CONTINUATION SHEET Page of Application and Certification for Payment, containing Contractor's signed Certification is attached. Application Number: Application Date: Period to: In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retamage for line items may apply. A B C D E (cont) ❑ ITEM DESCRIPTION SCHEDULED WORK COMPLETED FROM PREVIOUS WORK COMPLETED NO. OF WORK VALUE THIS PERIOD APPLICATION ❑ (cont) F G H I R E) MATERIALS TOTAL COMPLETED PRESENTLY STORED AND STORED % BALANCE (NOT IN D 0 TO DATE (GIC) TO FINISH RETAINAGE (D + E + O (C G) NOTE: At bottom of each column, run totals. - - AGREEMENT 0904 00300 -Page 10 of 14 CLAIM OR INVOICE AFFIDAVIT STATE OF OKLAHOMA ) )SS COUNTY OF Tulsa ) The undersigned (Architect, Contractor, Supplier, Engineer or Supervisory Official), of lawful age, being first duly sworn, on oath says that this (Invoice, Claim or Contract) is true and correct. Affiant further states that the (work, services or materials) as shown by this Invoice or Claim have been (completed or supplied) in accordance with the Plans, Specifications, orders or requests furnished to the Affiant. Affiant further states that (s)he has made no payment, nor given, nor donated, or agreed to pay, give, or donate, either directly or indirectly, to any elected official, officer, or employee of the State, County, or City of money or any other thing of value to obtain payment or the award of this contract. Contractor or Suppller Subscribed ans sworn to befOl me this /---3"-~day of o c f ~ V v N ry Public State ~tofyOklahama VICKI WEST TULSA COUNTY My Commission Expires: COMMISSION N05008858 „ X19-28-2009, Commission Architect, Engineer or other Supervisory Official Subscribed and sworn to before me this day of Notary Public My Commission Expires: Commission NOTE: Strike out words not appropriate and sign appropriate signature line. Architect, Engineer approval is not required for Contractor or Supplier Affidavit. 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O M O CO M O M O O O N (3) 00 rl-- 649, 0 a) W a> U W ca W s U) < O c W cn (D U_ U J Z Q c0 O o O J `O a~ J O N U) Q >Q> H _0 V O 0 N O W .p E _ c LL 0 O L O _ cn cr- A) cu H N o c a> - le n w U O ca c 0 c O O aN o E a~ Q U Q c0 Ol W LL U) cq a) m En =3 N + 7 C N 07 m a) Cf CY) LO LO LO O cu C) E a) 0 CITY OF OWASSO PERIODICAL ESTIMATE FOR PARTIAL PAYMENT 20 - ri/JA L CONTRACT: 300 FOR PERIOD: 06/01/2009 TO 06/30/2009 INCLUSIVE DESCRIPTION OF CONTRACT: N. 129TH E. AVE. PHASE 2 CONTRACT PRICE: $8,320,902.80 CONTRACTOR: BECCO Contractors, Inc. P.O. Box 9159 Tulsa, OK 74157-0159 Sheet 1 of 6 DETAILED ESTIMATE ITEM Unit Est. Units Total # Description Quant. Unit Cost Cost To Date To Date % 1 CLEARING & GRUBBING 1.00 LS $25,000.00 $25,000.00 1.00 $25,000.00 100.0% 2 UNCL.EXC. 49692.00 CY $9.00 $447,228.00 49692.00 $447,228.00 100.0% 3 MUCK EXC. 805.00 CY $10.00 $8,050.00 1170.00 $11,700.00 145.3% 4 TY. A SALV.TOPSOIL 1.00 LS $30,000.00 $30,000.00 1.00 $30,000.00 100.0% 5 TEMP.BALE BARRIER 2955.00 LF $5.00 $14,775.00 0.00 $0.00 0.0% 6 TEMP.SILT FENCE 19380.00 LF $1.00 $19,380.00 19067.00 $19,067.00 98.4% 7 TEMP. SED. REMOVAL 1436.00 CY $10.00 $14,360.00 1416.00 $14,160.00 98.6% 8 DITCH LINER PROTECTION 200.00 LF $3.00 $600.00 0.00 $0.00 0.0% 9 SOLID SLAB SOD 15283.00 SY $2.00 $30,566.00 18294.00 $36,588.00 119.7% 10 SEEDING METHOD A 3.00 AC $2,200.00 $6,600.00 0.00 $0.00 0.0% 11 TEMP. INL.SED.FILTER 1-A 41.00 EA $50.00 $2,050.00 39.00 $1,950.00 951% 12 AGGR.BASE TY.A 20677.00 CY $27.00 $558,279.00 21085.00 $569,295.00 102.0% 13 SUBGR.METHOD B 62391.00 SY $0.20 $12,478.20 62501.00 $12,500.20 100.2% 14 SEP.FABRIC 73177.00 SY $1.00 $73,177.00 73477.00 $73,477.00 100.4% 15 TBSC. TY. E 300.00 TN $13.00 $3,900.00 0.00 $0.00 0.0% 16 TACK COAT 43.00 GA $2.00 $86.00 16.00 $32.00 37.2% 17 ASPH.CONC.TY.A (64-22) 3040.00 TN $37.00 $112,480.00 2379.18 $88,029.66 78.3% 18 ASPH.CONC.TY.B (64-22) 1405.00 TN $50.00 $70,250.00 310.15 $15,507.50 22.1% 19 9.5" P.C.CONC.PAVING 63262.00 SY $45.00 $2,846,790.00 63291.00 $2,848,095.00 100.0% 20 9.5" HES CONC.PAVING 1000.00 Sy $52.00 $52,000.00 1000.00 $52,000.00 100.0% 21 STR.EXC.UNCL. 1552.00 CY $12.00 $18,624.00 1552.00 $18,624.00 100.0% 22 CLSM BACKFILL 250.00 CY $60.00 $15,000.00 352.00 $21,120.00 140.8% 23 HANDRAIL 52.00 LF $100.00 $5,200.00 52.00 $5,200.00 100.0% 24 CL. A CONCRETE 1555.00 CY $210.00 $326,550.00 1555.00 $326,550.00 100.0% 25 CL. A CONCRETE SM.STR. 28.00 CY $700.00 $19,600.00 46.00 $32,200.00 164.3% 26 CL. C CONCRETE 103.00 CY $200.00 $20,600.00 101.70 $20,340.00 98.7% 27 REINF.STEEL 290419.00 LB $0.50 $145,209.50 293423.00 $146,711.50 101.0% 28 TY.1 PLAIN RIPRAP 43.00 TN $70.00 $3,010.00 145.00 $10,150.00 337.2% 29 FILTER FABRIC 101.00 Sy $1 00 $101.00 119.00 $119.00 117.8% 30 CONC.CURB (6" BAR-INTG) 17450.00 LF $2.00 $34,900.00 17470.00 $34,940.00 100.1% 31 2'2" COMB.C & G (6" BAR) 273.00 LF $25.00 $6,825.00 477.00 $11,925.00 174.7% 32 1'2" COMB.C & G (6" BAR) 1093.00 LF $22.00 $24,046.00 1096.00 $24,112.00 100.3% 33 4" CONC.SIDEWALK 5785.00 SY $34.00 $196,690.00 6204.00 $210,936.00 107.2% 34 6" HES CONC.DRIVEWAY 2151.00 SY $43.00 $92,493.00 5315.00 $228,545.00 247.1% 35 4" CONC.DIV.STRIP 100.00 Sy $27.00 $2,700.00 0.00 $0.00 0.0% 36 4' MH 5.00 EA $1,100.00 $5,500.00 5.00 $5,500.00 100.0% 37 5' MH 11.00 EA $2,000.00 $22,000.00 12.00 $24,000.00 109.1% 38 MH FRAME & COVER 45.00 EA $300.00 $13,500.00 45.00 $13,500.00 100.0% 39 INL.CIC1 DES. 1(A) 1.00 EA $1,300.00 $1,300.00 1.00 $1,300.00 100.0% 40 INL.CICI DES.1(A)W/ACC.MH 1.00 EA $3,400.00 $3,400.00 1.00 $3,400.00 100.0% 41 INL.CICI DES.2(STD) 3.00 EA $1,500.00 $4,500.00 3.00 $4,500.00 100.0% Subtotal for Sheet 1 $5,289,797.70 $5,388,301.86 Sheet 2 of 6 DETAILED ESTIMATE ITEM Unit Est. Units Total # Description Quant. Unit Cost Cost To Date To Date % 42 INL.CICI 2.00 EA $3,600.00 $7,200.00 2.00 $7,200.00 100.0% DES.2(STD)W/ACC.MH 43 INL.CICI DES.2(B) 3.00 EA $1,800.00 $5,400.00 3.00 $5,400.00 100.0% 44 INL.CICI DES.2(B)W/ACC.MH 3.00 EA $3,900.00 $11,700.00 3.00 $11,700.00 100.0% 45 INL.CICI DES.2(D) 7.00 EA $2,200.00 $15,400.00 8.00 $17,600.00 114.3% 46 INL.CICI DES.2(D)W/ACC.MH 13.00 EA $4,400.00 $57,200.00 13.00 $57,200.00 100.0% 47 INL.CICI DES.2(2B) 1.00 EA $2,100.00 $2,100.00 1.00 $2,100.00 100.0% 48 INL.CICI 100 EA $4,100.00 $12,300.00 3.00 $12,300.00 100.0% DES.2(2B)W/ACC.MH 49 INL.CICI 1.00 EA $5,100.00 $5,100.00 1.00 $5,100.00 100.0% DES.2(2D)W/ACC.MH 50 INL.CDI 18" RCP 6.00 EA $2,300.00 $13,800.00 6.00 $13,800.00 100.0% 51 INL.CDI 18" RCP W/5'X3' RCB 1.00 EA $5,200.00 $5,200.00 1.00 $5,200.00 100.0% 52 INL.FRAME & GRATE 81.00 EA $280.00 $22,680.00 83.00 $23,240.00 102.5% 53 JCT.BOX 1980.00 CF $40.00 $79,200.00 2025.00 $81,000.00 102.3% 54 CICI 124.00 EA $200.00 $24,800.00 126.00 $25,200.00 101.6% 55 MH ADJ.TO GRADE 1.00 EA $500.00 $500.00 3.00 $1,500.00 300.0% 56 VALVE BOX ADJ.TO GRADE 14.00 EA $200.00 $2,800.00 14.00 $2,800.00 100.0% 57 FIRE HYD.RESET 3.00 EA $2,500.00 $7,500.00 3.00 $7,500.00 100.0% 58 VALVES RESET 14.00 EA $1,000.00 $14,000.00 14.00 $14,000.00 100.0% 59 WATER METER RESET 2.00 EA $900.00 $1,800.00 2.00 $1,800.00 100.0% 60 18" RCP, CL.III 1559.00 LF $30.00 $46,770.00 1559.00 $46,770.00 100.0% 61 21" RCP, CL.III 29.00 LF $36.00 $1,044.00 29.00 $1,044.00 100.0% 62 24" RCP, CL.III 618.00 LF $39.00 $24,102.00 618.00 $24,102.00 100.0% 63 30" RCP, CL.III 607.00 LF $53.00 $32,171.00 607.00 $32,171.00 100.0% 64 36" RCP, CL.III 2636.00 LF $65.00 $171,340.00 2636.00 $171,340.00 100.0% 65 42" RCP, CL.III 1230.00 LF $80.00 $98,400.00 1230.00 $98,400.00 100.0% 66 48" RCP, CL.III 33.00 LF $94.00 $3,102.00 33.00 $3,102.00 100.0% 67 34"X53" RCP ELL CL.HE-III 787.00 LF $115.00 $90,505.00 787.00 $90,505.00 100.0% 68 38"X60" RCP ELL CL.HE-III 493.00 LF $140.00 $69,020.00 493.00 $69,020.00 100.0% 69 15" CGSP 140.00 LF $20.00 $2,800.00 0.00 $0.00 0.0% 70 21" CGSP 10.00 LF $27.00 $270.00 0.00 $0.00 0.0% 71 30" CGSP 85.00 LF $35.00 $2,975.00 0.00 $0.00 0.0% 72 18" PREFAB CULV.END SEC. 1.00 EA $600.00 $600.00 1.00 $600.00 100.0% 73 21" PREFAB CULV.END SEC. 1.00 EA $700.00 $700.00 1.00 $700.00 100.0% 74 36" PREFAB CULV.END SEC. 1.00 EA $1,100.00 $1,100.00 1.00 $1,100.00 100.0% 75 15" GSP PREFAB CULV. END 10.00 EA $300.00 $3,000.00 0.00 $0.00 0.0% SEC. 76 21" GSP PREFAB CULV.END 1.00 EA $400.00 $400.00 0.00 $0.00 0.0% SEC. 77 30" GSP PREFAB CULV.END 5.00 EA $700.00 $3,500.00 0.00 $0.00 0.0% SEC. 78 4" PERF.PUD 16514.00 LF $2.00 $33,028.00 16514.00 $33,028.00 100.0% 79 4" N-PERF.PUD 1050.00 LF $5.00 $5,250.00 1073.00 $5,365.00 102.2% 80 PUD COV.MATL. 864.00 CY $35.00 $30,240.00 864.00 $30,240.00 100.0% 81 TRENCH EXC. 18513.00 CY $10.00 $185,130.00 18593.00 $185,930.00 100.4% 82 STD.BEDDING MATL 9569.00 CY $24.00 $229,656.00 9572.00 $229,728.00 100.0% 83 20" STEEL CASING 869.00 LF $84.00 $72,996.00 869.00 $72,996.00 100.0% 84 REM.STR.& OBSTR. 1.00 LS $20,000.00 $20,000.00 1.00 $20,000.00 100.0% 85 REM. CONC.PAV. 8350.00 SY $4.00 $33,400.00 8352.00 $33,408.00 100.0% 86 REM. ASPH.PAV. 23666.00 SY $3.00 $70,998.00 23666.00 $70,998.00 100.0% 87 REM.PERM.TY.III 2.00 EA $100.00 $200.00 2.00 $200.00 100.0% BARRICADES 88 SAWING PAVEMENT 1725.00 LF $1.50 $2,587.50 2314.00 $3,471.00 134.1% 89 GATE 1.00 EA $2,000.00 $2,000.00 0.50 $1,000.00 50.0% 90 REMA RESET GATE 2.00 EA $1,000.00 $2,000.00 0.00 $0.00 0.0% Subtotal for Sheet 2 $1,527,964.50 $1,519,858.00 Sheet 3 of 6 DETAILED ESTIMATE ITEM Unit Est. Units Total # Description Quant. Unit Cost Cost To Date To Date % 91 REM.& RESET MAILBOX 1.00 EA $250.00 $250.00 1.00 $250.00 100.0% 92 FIELD OFFICE 1.00 EA $5,000.00 $5,000.00 1.00 $5,000.00 100.0% 93 MOBILIZATION 1.00 LS $40,000.00 $40,000.00 1.00 $40,000.00 100.0% 94 STAKING 1.00 LS $80,000.00 $80,000.00 1.00 $80,000.00 100.0% 95 QUAL.CONTROL & TESTING 1.00 LS $17,000.00 $17,000.00 1.00 $17,000.00 100.0% 96 RELOCATE LIGHT POLE 4.00 EA $3,000.00 $12,000.00 4.00 $12,000.00 100.0% 97 RELOCATE DEC.SIGN 2.00 EA $500.00 $1,000.00 0.00 $0.00 0.0% 98 SELECT BORROW 510.00 CY $8.00 $4,080.00 520.00 $4,160.00 102.0% 99 8" DIP AWWA C151 CL51 889.00 LF $37.00 $32,893.00 890.00 $32,930.00 100.1% TRENCH 100 12" DIP AWWA C151 C51 147.00 LF $110.00 $16,170.00 0.00 $0.00 0.0% BORE 101 12" PVC C900 DR18 CL150 4580.00 LF $37.00 $169,460.00 5160.00 $190,920.00 112.7% 102 8" PVC C900 DR18 CL150 212.00 LF $29.00 $6,148.00 220.00 $6,380.00 103.8% 103 6" PVC C900 DR18 CL150 208.00 LF $18.00 $3,744.00 210.00 $3,780.00 101.0% 104 12"X12"X6"TEERJ 2.00 EA $1,400.00 $2,800.00 2.00 $2,800.00 100.0% 105 12"X12"X8" TEE RJ 4.00 EA $1,500.00 $6,000.00 4.00 $6,000.00 100.0% 106 12" SOLID SLEEVE 1.00 EA $1,000.00 $1,000.00 3.00 $3,000.00 300.0% 107 8" 45 DEG.BEND RJ 28.00 EA $600.00 $16,800.00 28.00 $16,800.00 100.0% 108 12" 45 DEG.BEND RJ 4.00 EA $1,100.00 $4,400.00 4.00 $4,400.00 100.0% 109 6" RES.WEDGE GATE 1.00 EA $900.00 $900.00 6.00 $5,400.00 600.0% VALVE & BOX 110 8" RES.WEDGE GATE 2.00 EA $1,300.00 $2,600.00 2.00 $2,600.00 100.0% VALVE & BOX 111 PRECAST CONC.MED.BAR. 3419.00 LF $10.00 $34,190.00 1300.00 $13,000.00 38.0% 112 RELOC.PORT. MED. BAR. 3419.00 LF $3.00 $10,257.00 3116.00 $9,348.00 91.1% 113 DELIVER PORT MED.BAR. 3419.00 LF $5.00 $17,095.00 1300.00 $6,500.00 38.0% 114 CONST.TRAF.STRIPE PAINT 69760.00 LF $0.11 $7,673.60 18741.00 $2,061.51 26.9% 115 REM.PAV.MARK TAPE 4" 37900.00 LF $0.55 $20,845.00 0.00 $0.00 0.0% 116 PAV.MARK REMOVAL 4425.00 LF $0.55 $2,433.75 18350.00 $10,092.50 414.7% TR.STRIPE 117 PAV.MARK REMOVAL 7.00 EA $16.00 $112.00 2.00 $32.00 28.6% ARROW 118 PAV.MARK REMOVAL 2.00 EA $22.00 $44.00 1.00 $22.00 50.0% WORDS 119 CONST.TRAFFIC CONTROL 1.00 LS $75,000.00 $75,000.00 1.00 $75,000.00 100.0% 120 3" PVC SCH 40 172.00 LF $16.00 $2,752.00 172.00 $2,752.00 100.0% COND.TRENCH 121 3" PVC SCH 40 COND.BORE 460.00 LF $38.00 $17,480.00 458.00 $17,404.00 99.6% 122 CONC.PULL BOX SIZE 1 9.00 EA $240.00 $2,160.00 9.00 $2,160.00 100.0% 123 STR.CONCRETE 31.00 CY $450.00 $13,950.00 31.00 $13,950.00 100.0% 124 REINF.STEEL 3895.00 LB $1.10 $4,284.50 3895.00 $4,284.50 100.0% 125 32' MH POLE 25'TS & 10TMA 1.00 EA $4,500.00 $4,500.00 1.00 $4,500.00 100.0% 126 32' MH POLE 30'TS & 101MA 1.00 EA $4,900.00 $4,900.00 1.00 $4,900.00 100.0% 127 32' MH POLE 35'TS & 10'LMA 2.00 EA $5,700.00 $11,400.00 2.00 $11,400.00 100.0% 128 32' MH POLE 45'TS & 10'LMA 4.00 EA $9,000.00 $36,000.00 4.00 $36,000.00 100.0% 129 32' MH POLE 50'TS & 101MA 1.00 EA $9,700.00 $9,700.00 1.00 $9,700.00 100.0% 130 ROADWAY LUMINAIRE 9.00 EA $330.00 $2,970.00 9.00 $2,970.00 100.0% 131 1/C #6 AWG ELEC.COND. 200.00 LF $1.10 $220.00 221.00 $243.10 110.5% 132 1/C #10 ELEC.COND. 2670.00 LF $0.55 $1,468.50 2500.00 $1,375.00 93.6% 133 VEH.ACT.SOL.STATE 2.00 EA $16,000.00 $32,000.00 2.00 $32,000.00 100.0% TRAF.SIG.CONTROL ASSY 134 VIDEO DETECTION SYS 3.00 EA $33,000.00 $99,000.00 3.00 $99,000.00 100.0% 135 PED.PUSHBUTTON 16.00 EA $135.00 $2,160.00 16.00 $2,160.00 100.0% 136 1 WAY 3 SEC.ADJ.SIG.HD 18.00 EA $550.00 $9,900.00 18.00 $9,900.00 100.0% 137 1 WAY 5 SEC.ADJ.SIG.HD 6.00 EA $800.00 $4,800.00 6.00 $4,800.00 100.0% Subtotal for Sheet 3 $849,540.35 $808,974.61 Sheet 4 of 6 DETAILED ESTIMATE ITEM Unit Est. Units Total # Description Quant. Unit Cost Cost To Date To Date % 138 2 WAY 2 SEC.ADJ.SIG.HD 16.00 EA $390.00 $6,240.00 16.00 $6,240.00 100.0% 139 8" BACKPLATE (12"HDS)B-1 18.00 EA $75.00 $1,350.00 18.00 $1,350.00 100.0% 140 6" BACKPLATE (12"HDS)B-2 6.00 EA $70.00 $420.00 6.00 $420.00 100.0% 141 5/C TRAF.SIG.ELEC.CABLE 3040.00 LF $1.70 $5,168.00 2800.00 $4,760.00 92.1% 142 7/CTRAF.SIG.ELEC. CABLE 600.00 LF $1.90 $1,140.00 550.00 $1,045.00 91.7% 143 12/C TRAF.SIG.ELEC.CABLE 100.00 LF $2.20 $220.00 75.00 $165.00 75.0% 144 15/C TRAF.SIG. ELEC. CABLE 630.00 LF $2.50 $1,575.00 600.00 $1,500.00 95.2% 145 SHEETALUM.SIGNS 51.00 SF $19.00 $969.00 0.00 $0.00 0.0% 146 MA MTD.SIGNS (ALUM) 168.00 SF $38.00 $6,384.00 114.50 $4,351.00 68.2% 147 2 1/4" SQ.TUBE POST 60.00 LF $26.00 $1,560.00 0.00 $0.00 0.0% 148 TRAF.STRIPE 4" PLASTIC 36165.00 LF $0.45 $16,274.25 43178.00 $19,430.10 119.4% 149 TRAF.STRIPE PL. ARROW 61.00 EA $100.00 $6,100.00 71.00 $7,100.00 116.4% 150 TRAF.STRIPE PL. WORD 15.00 EA $160.00 $2,400.00 15.00 $2,400.00 100.0% 151 REM.TRAF.SIG.EQUIP. 1.00 LS $2,200.00 $2,200.00 1.00 $2,200.00 100.0% 152 REM.EXIST SIGNS 5.00 EA $165.00 $825.00 5.00 $825.00 100.0% 153 REM.& RESET GROUND 35.00 EA $165.00 $5,775.00 35.00 $5,775.00 100.0% MTD SIGN 154 PROJECT ALLOWANCE 520000.00 LS $1.00 $520,000.00 417870.35 $417,870.35 80.4% 155 PROJECT BONUS 1.00 LS $75,000.00 $75,000.00 0.00 $0.00 0.0% MH19 9" PAV.BASKETS 0.00 EA $1.00 $0.00 0.00 $0.00 0. 0% MH124 REINF.STEEL 0.00 LB $0.47 $0.00 0.00 $0.00 0.0% MH125 32' MH POLE, 25' TS/10' LMA 0.00 EA $3,547.17 $0.00 0.00 $0.00 0.0% MH126 32' MH POLE, 30' TS/10' LMA 0.00 EA $3,982.48 $0.00 0.00 $0.00 0.0% MH127 32' MH POLE, 35' TS/10' LMA 0.00 EA $4,673.84 $0.00 0.00 $0.00 0.0% MH128 32' MH POLE, 45' TS/10' LMA 0.00 EA $6,999.75 $0.00 0.00 $0.00 0.0% MH129 32' MH POLE, 50' TS/10' LMA 0.00 EA $5,847.74 $0.00 0.00 $0.00 0.0% MH133 VEH.ACT.SOLID ST. TRAF. 0.00 EA $9,874.00 $0.00 0.00 $0.00 0.0% SIG. CONT. MH134 VIDEO DETECTION SYS. 0.00 EA $14,982.00 $0.00 0.00 $0.00 0.0% MH136 1WAY 3 SEC.SIG.HD S-6 0.00 EA $334.82 $0.00 0.00 $0.00 0.0% MH137 1 WAY 3 SEC.SIG.HD S-19 0.00 EA $590.45 $0.00 0.00 $0.00 0.0% MH138 2WAY 2 SEC.AJD.SIG.HD. 0.00 EA $260.10 $0.00 0.00 $0.00 0.0% Subtotal for Sheet 4 $653,600.25 $475,431.45 Sheet 5 of 6 DETAILED ESTIMATE ITEM Unit Est. Units Total # Description Quant. Unit Cost Cost To Date To Date % Grand Total: $8,320,902.80 $8,192,565.92 Sheet 5 of 6 CERTIFICATION OF CONTRACTOR To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and meterial shown on the face sheet(s) 1 to 5 of this Periodical Estimate are correct, that all work has been performed and materials supplied in full accordance with the terms and conditions of the corresponding construction contract documents between The Owner and BECCO Contractors, Inc., and all authorized changes thereto; that the following is a true and correct statement of the contract account up to and including the last day of the period covered by this estimate and that no part of the 'Amount Due this Estimate' has been received: (a) Total Amount Earned to Date $8,192,565.92 (b) Retainage Percentage $0.00 (c) Total Earned less Retainage $8,192,565.92 (d) Total Previously Paid $7,640,981.66 (e) Amount due this Estimate $551,584.26 1 further certify that all claims outstanding against BECCO Contractors, Inc. for labor, materials, and expendable equipment employed in performance of said contract have been paid in full in accordance with the requirements of said contract, except such outstanding claims as are listed below or on an attached sheet which statement contains all claims against the contractor which are not yet paid including all disputed claims and any claims of which the contractor has or will assert and defense. p~ECco LO~~Tl~4Gt~"~s ~hS~. 7-/3 -O _ __Q,~1GlGE/~l..L (Contractor) (Date) By) (itle) CERTIFICATION OF THE ENGINEERS We certify that we have verified this Periodical Estimate, and that to the best of our knowledge and belief it is a true and correct statement of work performed and materials supplied by the contractor, and that the contractor's certified statement of his account and the amount due him is correct and just, and that all work and materials included in this Periodical Estimate have been performed in full accordance with the terms and conditions of the corresponding construction contract and authorized changes thereto. (Engineer) (Date) (By) (Title) MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: TRAVIS BLUNDELL UTILITY SUPERINTENDENT SUBJECT: ANNUAL WATER QUALITY REPORT WATER QUALITY REPORT CERTIFICATE OF COMPLETION AND DISTRIBUTION DATE: August 3, 2009 BACKGROUND: Every year, in conformance with the Safe Drinking Water Act t, the City of Owasso prepares and distributes the Annual Water Quality Report to our customers in an effort to enable our citizens to make practical and knowledgeable decisions about their health and the environment. The report contains basic educational information on the water quality - including levels of any detected contaminants, and compliance with drinking water rules. At a minimum, the report must provide consumers with the following fundamental information: ➢ Lake, river, aquifer, or other source of the drinking water; ➢ A brief summary of the susceptibility to contamination of the local drinking water source, based on the source water assessments that states are completing over the next five years; ➢ How to get a copy of the water system's complete source water assessment; ➢ The level (or range of levels) of any contaminant found in local drinking water, as well as EPA's health-based standard (maximum contaminant level) for comparison; ➢ The likely source of that contaminant in the local drinking water supply; ➢ The potential health effects of any contaminant detected in violation of an EPA health standard, and an accounting of the system's actions to restore safe drinking water; ➢ The water system's compliance with other drinking water-related rules; ➢ Phone numbers of additional sources of information, including the water system and EPA's safe drinking water hotline. It is worth noting that because the report simply summarizes information the City must collect to comply with the Federal Safe Drinking Water Act, no additional monitoring is required to comply with this mandate. Additionally, since the City purchases water from the City of Tulsa, Owasso's Water Quality Report uses much of the educational information and monitoring data Right-to-Know Amendment to Clean Water Act in (1996) requires that all owners of systems serving 25 residents or more or that have 15 service connections serving year round residents distribute such report. provided by the City of Tulsa. A copy of the City of Owasso 2009 Water Quality Report is included as Attachment A. The mandate also requires that the City mail or deliver a copy of the Water Quality Report to each water customer, make an effort to deliver the report to non-bill-paying customers, and provide copies of the report upon request. The City must send a copy of the Water Quality Report to the Oklahoma Department of Environmental Quality (ODEQ) and submit a Certificate of Completion and Distribution by October 1, 2009. The Certificate confirms that the information contained in the report is correct and that all distribution requirements have been met. COMPLIANCE STATUS: Staff confirms that the information contained in the City of Owasso 2009 Annual Water Quality Report, completed in July 2009, is correct and consistent with compliance monitoring data previously submitted to ODEQ. Copies of the report were distributed through the utility bills, June 15th, June 25th and July 6th of 2009. In addition, the report may be viewed by visiting the City of Owasso webpage2 or the offices of the Public Works Department at 301 West 2„ d Avenue, Owasso. RECOMMENDATION: Staff intends to recommend Trustee approval of the Oklahoma Department of Environmental Quality Certificate of Completion and Distribution and authorization for the Chair to execute all necessary documents. ATTACHMENTS: A. Copy of 2009 Water Quality Report B. Certificate of Completion and Distribution 2 Address: http://www.cityofowasso.com/PublicWorks/Water%20Quality%2OReport%202005.pdf Public Works Department. 301 West 2nd Avenue x g P.O. Box 180 1h(j City Without Lit-nits. Owasso. OK 74055 2009 ANNUAL WATER QUALITY REPORT The City of Owasso is pleased to submit to you the 2009 Annual Water Quality Report. We take great pride in providing you, our customer, with reliable and safe drinking water that meets all Federal and State regulations. Again this year, parameters in our water are well below the maximum allowable levels. Why are there contaminants in my drinking water? Drinking water, including bottled water, may be expected to contain at least small amounts of contaminants. The presence of these contaminants does not necessarily indicate that water poses a health risk. More information about contaminants and potential health effects may be obtained by calling the Environmental Protection Agency's (EPA) Safe Drinking Water Hotline (800-426-4791). The sources of drinking water (both tap and bottled water) include rivers, lakes, streams, ponds, reservoirs, springs and wells. As water travels over the surface of the land or through the ground, it dissolves naturally occurring minerals and in some cases, radioactive material, and can pick up substances resulting from the presence of animals or human activity. Contaminants that may be present in water prior to treatment include: Microbial contaminates which come from sewage treatment plants, septic systems, agricultural livestock operations and wildlife. Inorganic contaminates are naturally-occurring or a result from urban stormwater runoff, industrial or domestic wastewater discharges, oil and gas production and mining or farming. Pesticides and herbicides come from a variety of sources such as agricultural urban stormwater runoff and residential uses. Chemical contaminants include synthetic chemicals which are byproducts of industrial processes and petroleum production that can come from gas stations, urban stormwater runoff and septic systems. Radioactive contaminants are naturally occurring substances or the result of oil and gas production and mining activities. In order to ensure that tap water is safe to drink, the EPA prescribes regulations which limit the amount of certain contaminants in water provided by public water systems. Food and Drug Administration (FDA) regulations establish limits for contaminants in bottled water, which provide protection for public health. Is Owasso's water safe to drink? YES! The City of Owasso and the City of Tulsa routinely monitor for constituents in your drinking water according to Federal and State laws. In 2008, the City of Tulsa analyzed more than 2,300 samples looking for pollutants that might be dangerous to your health and substances that can make the water taste or smell unpleasant. In addition, the City of Owasso collected 300 samples throughout the distribution. The data tabulation table shows the results of our monitoring for the period of January through December 2008. What does the data mean? As you can see by the table, the drinking water delivered to Owasso area homes and businesses exceeds all federal requirements. Although some contaminants were detected in 2008, the EPA has determined that your water is safe at these levels. Where does Owasso's water come from? Our water is purchased from the City of Tulsa. The water is treated surface water transported from three sources in northeastern Oklahoma (Lake Oologah on the Verdigris River, Lake Spavinaw and Lake Eucha on Spavinaw Creek, and Lake Hudson on the Neosho River). After the water reaches the lakes it travels to the Mohawk and A.B. Jewell water treatment plants where it is treated to remove substances that might threaten public health. To Learn More about our Water Utility: Please attend any of the regular scheduled meetings of the Owasso City Council and the Owasso Public Works Authority. Meetings are held on the first and third Tuesday of each month at Old Central (109 N. Birch) beginning at 6:30 p.m. How to Contact Us: For questions concerning your water utility, please contact the Owasso Public Works Department at 272-4959. Inquires about this report may be directed to Roger Stevens (Public Works Director). For questions about your water bill, please contact the City of Owasso Utility Billing Office at 376-1500. For Additional Information: Visit our website at: vp:,vw.~it ~cfowasso.corn. 2009 Annual Water Quality Report WATER QUALITY DATA TABULATION Tulsa's Water Quality Data: Sources Regulated Contaminants Avg. Min. Max. MCL MCLG Likely of Contaminants Turbidity level found 0.3 Lowest monthly percent meeting regulations 100% TT"=less than 0.3 NTU 95% of the time N/A Soil runoff Total Colliform Bacteria within 0.47°/ Presence of coliform bacteria in more distribution system (1 positive on 11 /13/06) than 5% of monthly samples 0 Naturally present in the environment Lead 0.003ppm at the 90th percentile AL'=0.015 part per milliion 0 Corrosion of household plumbing systems Copper 0.13 ppm at 90th percentile AL'=1.3 part per milliion 1.3 Corrosion of household plumbing systems Naturally present in the environment, drilling Barium 0 046 0 035 0.06 2 parts per million 2 waste, metal refineries Radium (Combined)"' 1.1 0.5 1.7 5 pCi/L' 0 Erosion of natural deposits Uranium (Combined)" 00016 0.0007 00025 0.030 parts per million 0 Erosion of natural deposits Gross Beta Radionuclides n/a n/a n/a 4 mrem/yr` N/A Decay of natural and man made deposits Gross Alpha Radionuclides 0.8 0 1.7 15 pCi/L' 0 Erosion of natural deposits pa per million running annual Halo Acetic Acids 0.019 0.005 0.079 average N/A By-product of drinking water disinfection Total Organic Carbon 44% 17% 64% TT'= Treatment Technique N/A Naturally found in the environment Fluoride 0.9 0 1.7 4 parts per million 2 Water additive promoting strong teeth Nitrate 0.53 0 2 10 parts per million 10 Runoff from fertilizer use MRDL' - 4.0 parts per million annual MDRLG' Chlorine 1.8 0.25 2.8 average 4.0 Water additive used to control microbes 0.080 parts per million running annual Trihalomethane 0.048 0.018 0.151 average N/A By-product of drinking water disinfection Some people who drink water containing ri a omet anes in excess o t e over many years may experience pro ems wit eir aver, Kidneys, or central nervous system and may have an increased risk of getting cancer. The risk assessment developed for trihalomethanes showed that those consuming 2 liters of water with 100 ppb trihalomethanes for 70 years increased the likelihood of developing cancer by 1 in one million. Chlorite 0.13 0.02 0.28 1 part per million 0.8 By-product of drinking water disinfection Unregulated Contaminants Avg. Min. Max. MCL Sodium 12 6 22 Standards have not been established Naturally occuring of urban stormwater runoff Owasso's Water Quality Data: Microbial Contaminants Detected MCL MCLG Likely Sources of Contaminants Total Coliform 0 17- >1 positive 0 positve Naturally present in the environment Regulated Contaminants Avg. Min. Max. MCL MCLG Likely Sources Trihalomethane 47.44 33.35 54.6 80 parts per billion N/A By-product of drinking water disinfection Halo Acetic Acids 19.99 12.73 24.08 60 parts per billion N/A By-product of drinking water disinfection "Definitions of Terms Found in the Table: MCL (Maximum Contaminant Level): The highest level of a contaminant allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology and taking cost into consideration. MCLs are enforceable standards. MCLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety and are non-enforceable public health goals. MRLD (Maximum Residual Disinfectant Level): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. MRDLG ( Maximum Residual Disinfectant Level Goal): The level of drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. TT (Treatment Technique): A required process intended to reduce the level of a contaminant in drinking water. AL (Action Level): The concentration of a contaminant, which if exceeded, triggers a treatment or other requirement which a water system must follow. NTU (Nephelolometric Turbidity Unit): A measurement of the turbidity, or cloudiness, of the water. Turbidity has no health effects. However, turbidity can interfere with disinfection and provides a medium for microbial growth. Turbidity may indicate the presence of disease-causing organisms. These organisms include bacteria, viruses, and parasites that can cause symptoms such as nausea, diarrhea, and associated headaches. mrem/yr (millirems per year): A measure of radiation absorbed by the body. ppm (parts per million): Comparable to 1 minute in two years. ppb (parts per billion): Comparable to 1 minute in 2,000 years. N/A ( Not Applicable) "Data collected November 2000. Frequency of monitoring requirements is within compliance regulations. Consumer Confidence Report CERTIFICATE OF COMPLETION and DISTRIBUTION PWS Name: City of Owasso PWS ID#3007218 The community water system indicated above hereby confirms that the Consumer Confidence Report has been distributed to customers (and appropriate notices of availability have been given) in accordance with 40 CFR 141.155. Further, the system certifies that the information contained in the report is correct and consistent with the compliance monitoring data previously submitted to the primacy agency. Certified by: Name: Title: Phone: Date: RETURN a copy of your Consumer Confidence Report and the signed Certificate of Completion and Distribution to the following address: Consumer Confidence Report Water Quality Division Department of the Environmental Quality P.O. Box 1677 Oklahoma City, OK 73101-1677 MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: BRADD K. CLARK FIRE CHIEF SUBJECT: AMBULANCE REFURBISHMENT BID DATE: July 31, 2009 BACKGROUND: The Fiscal Year 2009-10 ambulance capital budget provides funding for the purchase of a new ambulance chassis. The purchase of the chassis was approved by City Council on July7, 2009. This chassis will replace a 2002 model Freightliner chassis currently in reserve due to the accumulation of miles on the vehicle. The title for the chassis is now in the name of the City of Owasso, and the chassis is ready to be shipped to the ambulance refurbishment company. The FY 2009-10 ambulance capital budget also includes funding necessary to refurbish the 2002 ambulance module and re-mount the ambulance module onto the new chassis. PROCESS: Ambulance refurbish/remount bid packages were mailed to seven prospective vendors within the states of Oklahoma, Texas, Nebraska and Alabama. The bid opening for the refurbish/remount is scheduled for August 6, 2009. Upon a thorough review of all bids received, the staff will provide a recommendation to the City Council during the August 11, 2009 City Council Work Session with a subsequent presentation and award of bid at the August 18, 2009 regular City Council meeting. The chassis will be shipped to the remount vendor within two weeks of Council award of a bid for the refurbish/remount. Staff anticipates the refurbished ambulance to be in- service at Fire Station No. 2 before January 1, 2010. FUNDING: The budget contains $200,000 for the purchase of an ambulance chassis and the refurbish/remount. A bid for the ambulance chassis in the amount of $53,511.62 was awarded; leaving a fund balance of $ 146,488.38 available for the refurbish/remount of the ambulance module. RECOMMENDATION: Staff intends to present the results of the bid evaluation process at the City Council Work Session on August 11, 2009. Unless there are concerns expressed by Council at the worksession, staff intends to request appropriate action to award a bid at the August 18, 2009 regular meeting of the City Council. MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DAN YANCEY CHIEF OF POLICE SUBJECT: SCHOOL RESOURCE OFFICER AGREEMENT DATE: August 11, 2009 BACKGROUND: The Owasso Police Department has embraced the concepts of Community Policing for several years. A number of Community Policing programs have been implemented to empower both the police and the community in the development of effective crime reduction programs to ensure a better quality of life for all residents. The department has also taken an active approach in partnering with Owasso Public Schools for a number of years in an effort to provide crime prevention, education and law enforcement services to the Owasso Public School District. Currently, the department has two (2) officers assigned to the school district that actively patrol all of the schools, spending a majority of their time at the mid-high and high school campuses. During the last fiscal year, the department met with the school administration in an effort to expand the current program to three officers. In July, the school tentatively agreed to a third officer and will present the formal contract to the school board during their regularly scheduled meeting on August 8, 2009. Currently, only one of the two officers mentioned above is operating under the 50/50 match contract approved by the City Council in 2007. AGREEMENT: The proposed agreement between the City of Owasso and the Owasso Public Schools is to add a third officer to the school system on a full-time basis to serve in the capacity as School Resource Officer. The agreement recommends a 50-50 sharing of the cost of salary and benefits, SRO related training, and partial funding for the purchase of one vehicle. The period of the contract is for five (5) years (renewable each year on the anniversary of the agreement). This proposal was funded in the FY 2009-10 Budget in anticipation of this agreement. REQUEST: The request is for Council approval of the agreement, including authorization for the City Manager to execute the agreement between the City of Owasso and the Owasso Public Schools for one (1) additional School Resource Officer (SRO) position. FUNDING: Funding for this agreement is contained with the Fiscal Year 2009-10 Budget. The cost of salary, benefits, SRO related training, and vehicle purchase is to be shared 50-50 between the city and school for a period of five (5) years, renewable each year on the anniversary of the agreement. RECOMMENDATION: Unless concerns are expressed by the Council, the staff intends to recommend approval of the agreement, including authorization for the City Manager to execute the agreement between the City of Owasso and the Owasso Public Schools for one (1) additional School Resource Officer (SRO) position at the August 18, 2009 regular meeting. ATTACHMENT: 1. SRO Agreement between the City of Owasso and Owasso Public Schools. MEMORANDUM OF UNDERSTANDING The (police department) City of Owasso, Oklahoma, a Municipal Corporation (OPD); the Owasso School District, an independent school district of the State of Oklahoma (OPS); upon the allocation of budgeted funds by both parties pledge to collaborate to deploy/assign one (1) state certified police officer employed by the City of Owasso Police Department in the position of School Resource Officer (SRO) within the Owasso Public School primary and secondary systems. The deployment of one (1) SRO will be to provide a police officer for education, instructional, security and police services for the Owasso Public School system in an effort to reduce the incidents of municipal, state and federal violations of the law and to provide enforcement of all municipal, state and federal laws upon Owasso Public School property. 1. OBJECTIVES 1. To provide a police officer trained as a School Resource Officer whose primary duties and responsibilities will be assignment to the Owasso Public School District. 2. To develop innovative, systematic, long-term approaches to reduce the incidents of violations of municipal, state and federal laws upon Owasso Public School property in the protection of Owasso Public staff, employees, students and users of the OPS school facilities. 3. To provide a state certified police officer, trained as an SRO who will provide educational and preventive interdiction services to the OPS staff, employees and students. 4. To place a police officer within regular proximity of the school campuses of the OPS to provide crime prevention and interdiction services, as well as to reduce the incidents of violations to municipal, state and federal laws through police action violations. II. OPD RESPONSIBILITIES • OPD agrees to receive and disburse all grant funds in accordance with generally accepted accounting principals, the Governmental Accounting Standards Board, and according to the rules and regulations of the grant. • OPD agrees to purchase and maintain necessary equipment and supplies for the appointed SRO. Equipment and supplies will remain the property of the OPD and shall be used to further the above-stated objectives. • OPD agrees to file all progress reports and financial reports required by the program grant. • OPD agrees to provide all necessary police training for the assigned SRO for state police officer certification, departmental and state required re- certification. • OPD agrees to share the cost of salary, benefits, SRO specific training, and equipment for SRO for a five (5) year period on a 50/50 basis. III. OPS RESPONSIBILTIES • OPS agrees that all employment responsibilities regarding supervision, police related training, salary disbursement, employment files, scheduling, assignments, disciplinary action and other basic employment duties for the SRO will be the responsibility of the OPD. • OPS agrees to provide office space with telephones at the Jr. High or High School complex for the SRO. • OPS agrees to allow attendance to the SRO to all professional conferences conducted or sponsored by OPS for school staff and employees. • OPS agrees that assignment of the SRO to duties outside the scope of the position as SRO will be at the discretion and direction of the OPD. • OPS agrees that assignment of the SRO during the summer months (June ls'through August 15'h will be at the discretion of the OPD. • OPS agrees to pay the share of cost of the SRO in five (5) installments beginning 1 st of every calendar year. • OPS agrees to share the cost of salary, benefits, SRO specific training, and equipment of SRO for a five (5) year period on a 50/50 basis not to exceed $47,000.00 for the first year and not to exceed $31,500.00 for every year thereafter until the total term of the agreement has expired. IN WITNESS WHEREOF, the parties hereto have caused the Agreement to be executed on the dates herein set forth. CITY OF OWASSO DATE OF EXECUTION BY: Rodney Ray City Manager STATE OF OKLAHOMA ) COUNTY OF TULSA ) Before me a Notary Public, on this day of 12001, personally appeared , known to me to be the identical person who executed the within and foregoing instrument, and acknowledged to me that he executed the same as his free and voluntary act and deed for the users and purposes therein set forth. My Commission Expires: Notary Public OWASSO SCHOOL DISTRICT DATE OF EXECUTION BY: Clark Ogilvie Superintendent of Schools STATE OF OKLAHOMA ) COUNTY OF TULSA ) Before me, a Notary Public on this day of 52001, personally appeared known to me to be the identical person who executed the within and foregoing instrument, and acknowledged to me that he executed the same as his free and voluntary act and deed for the users and purposes therein set forth. My Commission Expires: Notary Public MEMORANDUM TO: THE HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: DAVID HAVERKAMP SPECIAL ASSISTANT, OFFICE OF THE CITY MANAGER SUBJECT: WATER RATE ADJUSTMENT DATE: August 7, 2009 BACKGROUND: The Owasso Public Works Authority (OPWA) received Notice from the City of Tulsa that, effective October 1, 2009, water rates will increase from $2.18 to $2.26 per 1000 gallons. This $.08 increase was unexpected and was not included in the FY 2009-2010 operating budget. In order to offset the rate increase from Tulsa, a water rate adjustment of $.08 is being proposed. The current and proposed fee structure for water services is presented below. SERVICE REGULAR RATE RURAL RATE* Current Proposed Current Proposed WATER Minimum 1,000 gallons $10.46 $10.54 $12.55 $12.65 Each additional 1,000 gallons $3.89 $3.97 $4.67 $4.77 * Note: Water rates for rural customers have been established by OPWA Resolution to be 20% greater than in-city rates. The proposed rate increase to rural customers would be $.10 per first 1000 gallons and $.10 per 1000 gallons thereafter. The impact on an average resident consuming a total of 7,000 gallons of water would be $.56 per month. The same rates apply to all customers in the city limits. An information sheet containing both the existing and proposed water rate structure and how it would affect single family residential customers is attached for your review. As noted by the City of Tulsa, during the past few years, the cost of supplying potable water has increased significantly. This rapid increase can be attributed to a number of factors, including energy and chemical costs, and aging plant infrastructure. Chemical costs alone have increased 30 percent over the past year. The increased costs of meeting water quality requirements are resulting in increased water rates and charges. The OPWA establishes utility rates by resolution and those rates are adopted by an ordinance approved by the City Council. RECOMMENDATION: Staff intends to recommend City Council approval of an ordinance and OPWA approval of a resolution adjusting the water rates. ATTACHMENT: Residential water rate change comparison Proposed OPWA Resolution Proposed City Ordinance Water Rates Comparison OPWA Water Utility Single Family Residential Customers Usage: 3,000 gals. water 7,000 gals water 12,000 gals. water 20,000 gals . water 35,000 gals. water Low Usage Avg Usage Moderate-High Usage Summer Usage High Summer Usage Current Rate $18.24 $33.80 $53.25 $84.37 $142.72 Proposed Rate $18.48 $34.36 $54.21 $85.97 $145.52 Increase Amount $0.24 $0.56 $0.96 $1.60 $2.80 Water Rate Change Comparison E $160 . I 9'9 $145.52 I i $142.72 $140 _ . I I ~ + j $120 3 I E $100 $84.37 $85.97 i E $80 $60 $53.25 / $40 $33.80 34.36 99 / 'E $18.48 ,J ~,r [ $20 818.24 r' j $0 i 3 Low Usage Avg Usage Moderate-High Summer Usage High Summer i Usage Usage Monthly Bill for City Single Family Residential Customer Current Rate or. Proposed Rate i OWASSO PUBLIC WORKS AUTHORITY OWASSO, OKLAHOMA PROPOSED RESOLUTION NUMBER 2009-XX A RESOLUTION OF THE OWASSO PUBLIC WORKS AUTHORITY ADOPTING RATES FOR WATER SERVICE WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE CITY OF OWASSO AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Owasso Public Works Authority ("Authority") desires to establish the following rates for the provision of water service effective October 1, 2009: Base Rate Rate for usage For usage of of each additional 0-1000 gallons 1000 gallons Users inside the corporate limits, as well as those customers of Rural Water $10.54 $3.97 District #3 Rogers County acquired November 1, 1993 Users outside the corporate limits $12.65 $4.77 BE IT RESOLVED BY THE TRUSTEES OF THE OWASSO PUBLIC WORKS AUTHORITY THAT: SECTION ONE: From and after the effective date of this Resolution (as hereinafter set forth), the charge by the Authority for water services shall be adjusted in accordance with the above-referenced recital paragraphs and as specifically codified pursuant to Ordinance No. XXX of the City of Owasso, Oklahoma ("City"). SECTION TWO: The water rates established pursuant to the Resolution shall become effective with the first utility billing cycle in October 2009. APPROVED AND ADOPTED this 18`h day of August, 2009 by the Trustees of the Owasso Public Works Authority. Stephen Cataudella, Chairperson ATTEST: APPROVED AS TO FORM: Sherry Bishop, Authority Secretary Julie Lombardi, City Attorney PROPOSED ORDINANCE NO. XXX CITY OF OWASSO, OKLAHOMA AN ORDINANCE ADOPTING AND APPROVING THE WATER RATES AS SET BY THE OWASSO PUBLIC WORKS AUTHORITY PURSUANT TO RESOLUTION NO. 2009-XX OF SAID BODY; AND AMENDING PART 17 UTILITIES, CHAPTER 1, WATER, SEWER, AND SANITATION SYSTEMS, SECTION 17-109 WATER RATES; AND ESTABLISHING AN EFFECTIVE DATE AND DIRECTING CODIFICATION. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO, OKLAHOMA, SECTION ONE: The water rates hereinafter set forth as established by the Owasso Public Works Authority, an Oklahoma Public Trust having the City of Owasso, Oklahoma as its beneficiary, are hereby adopted, approved and directed to be implemented in accordance with OPWA Resolution No. 2009-XX of the Owasso Public Works Authority dated August 18, 2009. SECTION TWO: The provisions of the City of Owasso Code of Ordinances, referenced as Part 17, Utilities, Chapter 1 Water, Sewer and Sanitation Systems, Section 17-109 Water Rates shall be amended as follows: Section 17-109 WATER RATES A. There hereby are established the following uniform rates for the volume of water delivered during each calendar month at each connection to the water system serving one household or business located within the corporate limits of the City, as shown by the water meter at such connection; provided that, regardless of amount of water metered, the monthly charge for water for each connection shall not be less than the "minimum charge" set forth: WATER RATES MONTHLY (effective 10/1/09) 1. First 1,000 gallons $10.54 (minimum charge); and, 2. Each additional 1,000 gallons $3.97 B. There are hereby established the following uniform rates for the volume of water delivered during each calendar month at each connection to the water system serving one household or business, located outside the corporate limits of the City, as shown by the water meter at such connection; provided that, regardless of the amount of water metered, the monthly charge for each such connection shall not be less than the "minimum charge" set forth: WATER RATES MONTHLY (effective 10/1/09) 1. First 1,000 gallons $12.65 (minimum charge); and, 2. Each additional 1000 gallons $4.77 SECTION THREE: CODIFICATION The City of Owasso Code of Ordinances is hereby amended by Part 17, Utilities, Chapter 1 Water, Sewer and Sanitation Systems, Section 17-109 Water Rates. SECTION FOUR: REPEALER All ordinances or parts of ordinances, in conflict with this ordinance are repealed to the extent of the conflict only. SECTION FIVE: SEVERABILITY If any part or parts of this ordinance are held invalid or ineffective, the remaining portion shall not be affected but remain in full force and effect. SECTION SIX: DECLARING AN EFFECTIVE DATE The provisions of this ordinance shall become effective thirty (30) days from the date of final passage as provided by state law. APPROVED this 18`h day of August, 2009 CITY OF OWASSO, OKLAHOMA By: Stephen Cataudella, Mayor ATTEST: Sherry Bishop, City Clerk APPROVED AS TO FORM: Julie Lombardi, City Attorney