The URL can be used to link to this page

Home My WebLink About2009.08.18_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: August 18, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, August 14, 2009./_�\ , 4 I A 0 _L_ AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call Stevens, Deputy City Clerk 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the August 4, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # 3-C 0 M,\NAGGRIAI- AgendE,, OPOA`:2009`-08I-8.doc Owasso Public Golf Authority August 18, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. 0. MANAGERIALAg-das`.0PGA 2000`.0818 d- OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 4, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, August 4, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, July 31, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:46 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman Doug Bonebrake, Vice Chair Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager ABSENT Jon Sinex, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the July 21, 2009 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $38,557.16. The payroll payment report for pay period ending 7/18/09 was included for review. YEA: Bonebrake, Cataudella, Guevara, Stovall NAY: None Motion carried 4-0. Owasso Public Golf Authority August 4, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Stovall, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Stovall NAY: None Motion carried 4-0 and the meeting was adjourned at 6:47 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 08/18/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 58.06 JPMORGAN CHASE BANK NIKE-MERCHANDISE 454.04 JPMORGAN CHASE BANK LOOKIT COOLERS-MERCHANDIS 305.27 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 98.37 JPMORGAN CHASE BANK NIKE-MERCHANDISE 301.18 JPMORGAN CHASE BANK TAYLOR MADE -MERCHANDISE 15.41 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 85.71 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 63.06 BEN E. KEITH CO. FOOD 423.10 BEN E. KEITH CO. FOOD 379.79 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 1,016.75 JPMORGAN CHASE BANK REASORS-FOOD 47.61 JPMORGAN CHASE BANK REASORS-FOOD 26.64 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 328.32 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 247.20 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 266.86 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 102.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 12.41 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 1,502.05 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 435.36 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 198.36 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 152.40 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 569.36 BGR DAILY ACCT. REIMB PETTY CASH 1,559.95 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 249.88 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 114.66 TOTAL OPGA 9,013.80 GOLF SHOP WESTERN GOLF INC RANGE PICKER BASKETS 445.93 JPMORGAN CHASE BANK TEXOMA GOLF -GRIP TAPE 85.46 WESTERN GOLF INC RANGE BASKETS 277.85 TOTAL GOLF SHOP 809.24 CART OPERATIONS JPMORGAN CHASE BANK TATE BOYS -TIRES 99.90 JUSTICE GOLF CAR CO INC CART PARTS 161.60 JUSTICE GOLF CAR CO INC CART REPAIRS 1,462.26 TOTAL CART OPERATIONS 1,723.76 COURSE MAINT JPMORGAN CHASE BANK ESTES-FUNGICIDE/SPRAY DYE 2,191.80 JPMORGAN CHASE BANK HERCULES TIRE -TURF TIRE 58.02 JPMORGAN CHASE BANK LOWES-PVC CAP 0.53 JPMORGAN CHASE BANK HOME DEPOT-BELT/BLADES 47.81 JPMORGAN CHASE BANK LUBER BROS-THERMOSTAT 51.17 JPMORGAN CHASE BANK OREILLY-LIGHT KITS 60.95 Page 1 Claims List 08/18/09 Budget Unit Title Vendor Name Payable Description Payment Amouni COURSE MAINT... JPMORGAN CHASE BANK ENLOW TRACTOR -PARTS 321.53 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 7.00 STRATEGIC GOVERNMENT RESOURCES, INC TRAVEL &TRAINING 89.00 JPMORGAN CHASE BANK LOWES-TRIM MOWER 129.00 ESTES, INCORPORATED FUNGICIDE / GREEN SAND 132.50 ESTES, INCORPORATED FUNGICIDE / GREEN SAND 54.57 YALE CLEANERS, INC. UNIFORM / TOWEL SERVICE 16.00 LESCO CREDIT SERVICES SUPPLIES 166.48 LESCO CREDIT SERVICES SUPPLIES 8.60 DAVID B. NOWLAND WETTING AGENT 73.50 LESCO CREDIT SERVICES MARKING PAINT 85.61 AMC INDUSTRIES INC SOLENOIDS 148.64 LESCO CREDIT SERVICES SUPPLIES 43.06 JPMORGAN CHASE BANK EQUIP ONE -MOWER PARTS 86.66 JPMORGAN CHASE BANK ATWOODS-SPRAY GUN 57.99 JPMORGAN CHASE BANK STEVE'S-AIR RATCHET 32.88 JPMORGAN CHASE BANK OREILLY-BATTERY/TOGGLE 38.99 JPMORGAN CHASE BANK OREILLY-BATTERY TERMINAL 3.29 JPMORGAN CHASE BANK LOWES-PHONE CORD 6.58 YALE CLEANERS, INC. UNIFORM SERVICE 7.00 TIMMONS OIL COMPANY FUEL 2,118.60 TIMOTHY BOYCE SAND 350.00 SAV-ON PRINTING & SIGNS LLC BUSINESS CARDS 50.00 HERITAGE -CRYSTAL CLEAN PARTS WASHER SERVICE 236.61 YALE CLEANERS, INC. SHOP TOWEL SERVICE 16.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 42.73 JPMORGAN CHASE BANK LOWES-RETURN -129.00 JPMORGAN CHASE BANK ADVANCE AUTO -HOSE 9.99 TOTAL COURSE MAINT 6,614.09 FOOD & BEV BEN E. KEITH CO. SUPPLIES 129.10 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 82.44 JPMORGAN CHASE BANK REASORS-SUPPLIES 9.12 BEN E. KEITH CO. SUPPLIES 61.30 PROWL MECHANICAL INC EQUIPMENT REPAIR 177.60 TOTAL FOOD & BEV 459.66 GOLF ADMIN JPMORGAN CHASE BANK SAV-ON-PUNCH CARDS 150.00 COURSE TRENDS, INC WEB HOSTING 355.00 AT&T ADVERTISING & PUBLISHING YELLOW PAGES 30.85 ORKIN EXTERMINATING CO, INC PEST CONTROL 58.30 SOUTH CENTRAL GOLF INC MAGAZINE AD 550.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 230.24 GOLFSWITCH, INC ONLINE TEE TIMES 150.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 278.87 Page 2 Claims List 08/18/09 Budget Unit Title Vendor Name Payable Description Payment Amount GOLF ADMIN... JPMORGAN CHASE BANK SOUTH CENTRAL GOLF INC SAV-ON PR►NTING-CREDIT ADVERTISING -150.00 200.00 TOTAL GOLF ADMIN 1,853.26 FUND GRAND TOTAL 20,473.7 OPGA GRAND TOTAL $20,473.71 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/01/09 Department Payroll Expenses Total Expenses Golf Shop Operations 3,484.16 5,067.68 Cart Operations 2,873.01 3,295.33 Golf Course Operations 10,954.69 14,807.59 Food & Beverage 4,128.74 5,083.50 General & Administration 3,184.22 4,517.19 FUND TOTAL 24,624.82 32,771.29 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of July 2009 and 2008 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES July 31, 2009 1 July 31, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget 68,633 68,633 667,000 10.29% 60,266 60,266 914,000 6.59% 23,199 23,199 185,000 12.54% 22,612 22,612 210,000 10.77% (16,900) (16,900) (140,000) 12.07% (17,145) (17,145) (150,000) 11.43% 20,363 20,363 205,000 9.93% 23,663 23,663 250,000 9.47% (11,993) (11,993) (76,000) 15.78% (9,256) (9,256) (68,000) 13.61% 359 359 33,000 1.09% 2,531 2,531 33,697 7.51 % - - - - - - - 0.00% 83,661 874,000 9.57% 82,671 82,671 1,189,697 6.95% 83,661 70,622 70,622 619,305 11.40% 78,933 78,933 804,064 9.82% 22,069 22,069 90,060 24.50% 23,396 23,396 100,558 23.27% 14,348 14,348 132,300 10.85% 11,201 11,201 168,065 6.66% 4,000 4,000 4,000 100.00% 46,990 46,990 62,100 75.67% 2,338 2,338 28,335 8.25% 4,514 4,514 54,910 8.22% 113,377 113,377 874,000 12.97% 165,034 165,034 1,189,697 13.87% NET INCOME (LOSS) (29,716) (29,716) - (82,363) (82,363)