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Home My WebLink About2009.09.01_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING: Regular DATE: September 1, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, August 28, 2009. Juliann tevens, Deputy City Clerk AGENDA 1. Call to Order Mayor Stephen Cataudella 2. Invocation Bruce McCarty, Owasso First Assembly of God 3. Flag Salute 4. Roll Call 5. Presentation of the Character Trait of Responsibility. Keith Wilkes, Owasso Character Council 0 MANAGERIM Agendus`(Counci1 200900901 doc Owasso City Council September 1, 2009 Page 2 6. Consideration and appropriate action relating to a request for Council approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Council to be routine and will be enacted by one motion. Any Councilor may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable. A. Approval of Minutes of the August 18, 2009 Regular Meeting. Attachment # 6-A B. Approval of Claims. Attachment # 6-B C. Approval of the settlement and authorization for payment of a court ordered workers' compensation settlement for Keith Thomas in the total amount of $43,376.31. 7. Consideration and appropriate action relating to items removed from the Consent Agenda. 8. Consideration and appropriate action relating to a request for Council acceptance of a donation from the Wal-Mart Foundation in the amount of $1,500 and approval of a budget amendment to the FY 2009-2010 General Fund increasing estimated revenues and the appropriation for expenditures in the Police and Fire Departments. Mr. Yancey Attachment # 8 Staff will recommend Council acceptance of a donation from Wal-Mart and approval of a budget amendment in the General Fund increasing estimated revenues by $1,500 and increasing the appropriation for expenditures for the Police Department by $750 and the Fire Department by $750. 9. Consideration and appropriate action relating to a request for Council approval to purchase four (4) vehicles for use by the Police Department in an amount not to exceed $88,440. Mr. Yancey Attachment # 9 Staff will recommend Council approval to purchase four (4) 2010 Ford Crown Victoria's for use by the Owasso Police Department from Bob Hurley Ford of Tulsa, Oklahoma in an amount not to exceed $88,400. Owasso City Council September 1, 2009 Page 3 10. Consideration and appropriate action relating to a request for Council approval of annexation request OA 09-01, consisting of approximately 21 acres located near the southeast corner of N. 145th East Avenue and E. 106th Street North. Mr. Wiles Attachment # 10 Staff will recommend Council approval of annexation request OA 09-01. 11. Report from City Manager. 12. Report from City Attorney. 13. Report from City Councilors. 14. New Business (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 15. Adjournment. OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday, August 18, 2009 The Owasso City Council met in regular session on Tuesday, August 18, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, August 14, 2009. ITEM 1. CALL TO ORDER Mayor Cataudella called the meeting to order at 6:52 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Mayor Doug Bonebrake, Vice Mayor Wayne Guevara, Councilor Jon Sinex, Councilor Bryan Stovall, Councilor A quorum was declared present. STAFF Rodney Ray, City Manager Julie Lombardi, City Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 4, 2009 Regular Meeting and August 11, 2009 Special Meeting. B. Approval of Claims. C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Mr. Bonebrake moved, seconded by Mr. Sinex, to approve the Consent Agenda with claims totaling $337,700.72. Also included for review were the healthcare self-insurance claims report and the payroll payment report for pay period 8/01/09. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. Owasso City Council August 18, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF THE VILLAS AT COFFEE CREEK FINAL PLAT, CONTAINING APPROXIMATELY 13 ACRES, LOCATED NEAR THE SOUTHWEST CORNER OF EAST 106TH STREET NORTH AND NORTH 145TH EAST AVENUE Ms. Darnaby presented the item, recommending Council approval of the Villas at Coffee Creek Final Plat to include modifications indicated by the Owasso Technical Advisory Committee during their July 22, 2009 regular meeting. Mr. Sinex moved, seconded by Mr. Guevara, for Council approval of the Villas at Coffee Creek Final Plat, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO AND GRAND GATEWAY EDA FOR THE PURPOSE OF PROVIDING PELIVAN TRANSIT, A DEMAND RESPONSE TRANSPORTATION SERVICE, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SUCH AGREEMENT Mr. Wiles presented the item, recommending Council approval to renew the Purchase of Service Agreement between the City of Owasso and Grand Gateway EDA/Pelivan Transit Service for the period of October 1, 2009 through September 30, 2010 in the amount of $49,393; and, authorization for the City Manager to execute such agreement. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval to renew the Purchase of Service Agreement, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. 2 Owasso City Council August 18, 2009 ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF OWASSO AND THE OWASSO PUBLIC SCHOOLS FOR THE PURPOSE OF PROVIDING A SCHOOL RESOURCE OFFICER AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE THE AGREEMENT Chief Yancey presented the item, recommending Council approval of an agreement between the City of Owasso and Owasso Public Schools for one (1) additional School Resource Officer position; and, authorization for the City Manager to execute such agreement. Mr. Sinex moved, seconded by Mr. Guevara, for Council approval of an agreement between the City of Owasso and Owasso Public Schools, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL TO AWARD A BID FOR THE REFURBISHMENT AND REMOUNT OF AN AMBULANCE MODULE TO EXCELLANCE, INCORPORATED IN THE AMOUNT OF $143,948.78 Chief Clark presented the item, recommending Council award the bid for the refurbishment and remount of an ambulance module to Excellance, Incorporated of Madison, Alabama, in the amount of $143,948.78. Mr. Bonebrake moved, seconded by Mr. Stovall, for Council to award the bid to Excellance, Incorporated, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL ACCEPTANCE OF THE NORTH 129TH EAST AVENUE WIDENING PROJECT AND AUTHORIZATION FOR FINAL PAYMENT TO BECCO CONTRACTORS IN THE AMOUNT OF $551,584.26 Mr. Feary presented the item, recommending Council acceptance of the North 1291h East Avenue Widening Project and authorization for final payment to Becco Contractors in the amount of $551,584.26, for a final contract amount of $8,192,565.92, which is $128,336.88 less than the bid amount of $8,320,902.80. 3 Owasso City Council August 18, 2009 Mr. Bonebrake moved, seconded by Mr. Guevara, for Council acceptance of the North 129th East Avenue Widening Project, and authorization for final payment, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 944, AN ORDINANCE AMENDING PART 4, ANIMALS, CHAPTER 1 OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO BY ADDING A NEW SECTION 4-199 REQUIRING PET OWNERS TO IMMEDIATELY REMOVE ANIMAL EXCREMENT DEPOSITED BY THEIR PET ON ANY PUBLIC PROPERTY OR PRIVATE PROPERTY OF ANOTHER PERSON OR ENTITY Ms. Lombardi presented the item, recommending Council approval of Ordinance No. 944. Speaking in favor of the Ordinance was Owasso Citizen Erik Miller. Mr. Sinex moved, seconded by Mr. Bonebrake, for Council approval of Ordinance No. 944, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 11. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 945, AN ORDINANCE AMENDING PART 11, PARKS, RECREATION & CULTURAL AFFAIRS, CHAPTER 1 OF THE CODE OF ORDINANCES OF THE CITY OF OWASSO BY ADDING A NEW SECTION 11-116 PROHIBITING ANY PERSON TO BE ON OR WITHIN THE PREMISES OF ANY CITY PARK PROPERTY BETWEEN THE HOURS OF 11:00 P.M. AND 5:00 A.M. Ms. Lombardi presented the item, recommending Council approval of Ordinance No. 945. Mr. Guevara moved, seconded by Mr. Bonebrake, for Council approval of Ordinance No. 945 as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. 4 Owasso City Council August 18, 2009 ITEM 12. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF A LETTER OF COMMITMENT TO CONTRIBUTE THE CITY OF OWASSO'S MATCH REQUIREMENT TO A GRANT INCOG IS SEEKING FOR THE PURPOSE OF COMPLETING A REGIONAL RAIL TRANSIT ALTERNATIVES ANALYSIS AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SUCH LETTER OF COMMITMENT Mr. Haverkamp presented the item, recommending Council approval of a Letter of Commitment to contribute $19,579 as the City of Owasso's share of a local match to a grant INCOG is seeking for the purpose of completing a Regional Rail Transit Analysis and authorization for the City Manager to execute the Letter of Commitment. Mr. Stovall moved, seconded by Mr. Sinex, for Council approval of a Letter of Commitment, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 13. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR COUNCIL APPROVAL OF ORDINANCE NO. 946, AN ORDINANCE APPROVING WATER RATES AS ESTABLISHED BY OWASSO PUBLIC WORKS AUTHORITY RESOLUTION NO. 2009-06 Mr. Ray presented the item, recommending Council approval of Ordinance No. 946. Mr. Bonebrake moved, seconded by Mr. Sinex, for Council approval of Ordinance No. 946, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. ITEM 14. REPORT FROM CITY MANAGER No report 5 Owasso City Council ITEM 15. REPORT FROM CITY ATTORNEY No report ITEM 16. REPORT FROM CITY COUNCILORS No report ITEM 17. NEW BUSINESS None ITEM 18. ADJOURNMENT Mr. Stovall moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0 and the meeting was adjourned at 7:46 p.m. August 18, 2009 Stephen Cataudella, Mayor Pat Fry, Minute Clerk 6 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amounl GENERAL TREASURER PETTY CASH CC REFUND/BUCHANAN 50.00 TREASURER PETTY CASH CC REFUND/MEYER 50.00 TOTAL GENERAL 100.00 MUNICIPAL COURT TREASURER PETTY CASH MEETING EXPENSE 58.00 AMERICAN MUNICIPAL SERVICES LTD COLLECTION FEES-JULY'09 489.50 TOTAL MUNICIPAL COURT 547.50 MANAGERIAL JPMORGAN CHASE BANK MEETING EXPENSE 34.98 JPMORGAN CHASE BANK MEETING EXPENSE 33.39 JPMORGAN CHASE BANK MEETING EXPENSE 33.39 JPMORGAN CHASE BANK MEETING EXPENSE 57.19 JPMORGAN CHASE BANK MEETING EXPENSE 44.14 JPMORGAN CHASE BANK DELL-MONITOR 196.75 JPMORGAN CHASE BANK MEETING EXPENSE 48.05 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 15.18 JPMORGAN CHASE BANK MEETING EXPENSE 58.19 JPMORGAN CHASE BANK US INTEGRATION-TRAINING 94.23 JPMORGAN CHASE BANK OK BAR-LAW SEMINAR 140.00 JPMORGAN CHASE BANK MEETING EXPENSE 3.50 TREASURER PETTY CASH MILEAGE/FRY 20.35 JPMORGAN CHASE BANK MEETING EXPENSE 35.20 JPMORGAN CHASE BANK MEETING EXPENSE 24.24 CITY MANGEMENT ASSOCIATION OF OKLAH CMAO SUMMER CONFERENCE 100.00 JPMORGAN CHASE BANK MEETING EXPENSE 18.41 JPMORGAN CHASE BANK TEACO-INTERNET ACCESS 5.95 JPMORGAN CHASE BANK MEETING EXPENSE 118.89 JPMORGAN CHASE BANK MEETING EXPENSE 17.09 JPMORGAN CHASE BANK MEETING EXPENSE 15.67 JPMORGAN CHASE BANK MEETING EXPENSE 36.38 JPMORGAN CHASE BANK MEETING EXPENSE 121.77 OFFICE DEPOT INC OFFICE SUPPLIES 16.51 JPMORGAN CHASE BANK PIKEPASS-FEES 0.90 JPMORGAN CHASE BANK MEETING EXPENSE 47.37 TOTAL MANAGERIAL 1,337.72 FINANCE COLE & REED, P.C. PROFESSIONAL FEES-AUDIT 6,225.00 OFFICE DEPOT INC OFFICE SUPPLIES 68.26 JPMORGAN CHASE BANK MEETING EXPENSE 23.00 TOTAL FINANCE 6,316.26 HUMAN RESOURCES JPMORGAN CHASE BANK OKLA SAFETY-TRAINING 625.00 JPMORGAN CHASE BANK MEETING EXPENSE 13.00 OFFICE DEPOT INC OFFICE SUPPLIES 28.23 Page 1 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amouni HUMAN RESOURCES... CHARACTER TRAINING INSTITUTE CHARACTER INITIATIVE 425.24 URGENT CARE OF GREEN COUNTRY, P.L.L PRE-EMPLOYMENT DRUG SCREE 74.00 JPMORGAN CHASE BANK USPS-POSTAGE 18.86 TOTAL HUMAN RESOURCES 1,184.33 HR - CHARACTER INITIATIVE A N Z SIGNS & SHIRTS, INC CHARACTER INITIATIVE 517.75 TOTAL HR - CHARACTER INITIATIVE 517.75 GENERAL GOVERNMENT COMMUNITY PUBLISHERS INC MEDIA PUBLICATION/PUBLIC 126.00 COMMUNITY PUBLISHERS INC MEDIA PUBLICATION/PUBLIC 54.00 COMMUNITY PUBLISHERS INC MEDIA PUBLICATION/PUBLIC 117.60 AEP/PSO ELECTRIC USE 3,638.34 AT&T LONG DISTANCE LONG DISTANCE SERVICE 51.11 LAW OFFICES OF LEE W. PADEN, P.C. 918 AREA CODE INTERVENTIO 3,137.50 JPMORGAN CHASE BANK LAWN AMERICA-CITY HALL 396.00 OFFICE DEPOT INC OFFICE SUPPLIES 260.80 GRAND GATEWAY ECO. DEV. ASSC. PELIVAN TRANSIT-JUNE '09 4,939.30 CINTAS CORPORATION CARPET-MAT CLEANING 27.18 JPMORGAN CHASE BANK ROARK-VIETNAM MEMORIAL 482.00 JPMORGAN CHASE BANK ROARK-LAWN CARE CH 930.00 JPMORGAN CHASE BANK ROARK-LAWN CARE CH 930.00 JPMORGAN CHASE BANK ROARK-LAWN CARE CH 930.00 TOTAL GENERAL GOVERNMENT 16,019.83 COMMUNITY DEVELOPMENT USA MOBILITY WIRELESS, INC PAGER USE 6.16 OFFICE DEPOT INC OFFICE SUPPLIES 38.00 SPRINT SPRINT CARDS 137.48 OKLAHOMA MUNICIPAL LEAGUE OCEA MEMBERSHIP 370.00 SAV-ON PRINTING & SIGNS LLC INSPECTION STICKERS 153.22 TULSA COUNTY MIS MONTHLY USAGE CHARGE 30.00 TOTAL COMMUNITY DEVELOPMENT 734.86 ENGINEERING OKLAHOMA FLOODPLAIN MANAGERS OFMA ANNUAL MEMBERSHIP 130.00 JPMORGAN CHASE BANK DRY CLEANING ST-UNIFORMS 11.20 SPRINT SPRINT CARDS 200.95 TOTAL ENGINEERING 342.15 INFORMATION TECHNOLOGY SPRINT SPRINT CARDS 49.99 USA MOBILITY WIRELESS, INC PAGER USE 7.70 JPMORGAN CHASE BANK DELL-BARRACUDA FILTER 4,364.99 JPMORGAN CHASE BANK DELL-MONITOR 196.75 TOTAL INFORMATION TECHNOLOGY 4,619.43 Page 2 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amouni SUPPORT SERVICES AT&T LONG DISTANCE LONG DISTANCE SERVICE 1.03 JPMORGAN CHASE BANK LOWES-TEXTURE FOR EOC 68.62 JPMORGAN CHASE BANK LOWES-FILTER 13.92 JPMORGAN CHASE BANK LOWES-CONCRETE PATCH 10.28 CARRIER COMMERCIAL SERVICE AIR SENSOR FOR CITY HALL 33.40 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 20.99 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 23.69 MURPHY SANITARY SUPPLY FLOOR MATS 71.28 JPMORGAN CHASE BANK DOC LUNCHES 59.52 SPRINT SPRINT CARDS 149.97 JPMORGAN CHASE BANK PIKEPASS-FEES 6.70 OFFICE DEPOT INC OFFICE SUPPLIES 64.23 DIRT BUSTER'S INC. WEEKLY CLEANING CITY HALL 135.00 TOTAL SUPPORT SERVICES 658.63 CEMETERY AEP/PSO ELECTRIC USE 34.10 TOTAL CEMETERY 34.10 POLICE SERVICES AEP/PSO ELECTRIC USE 2,445.99 JPMORGAN CHASE BANK UPS STORE-SHIPPING 12.81 AT&T LONG DISTANCE LONG DISTANCE SERVICE 50.09 JPMORGAN CHASE BANK MEETING EXPENSE 43.91 JPMORGAN CHASE BANK MARRIOTT-SEMINAR LDGING 312.00 JPMORGAN CHASE BANK GORFAM MKT-UNIFORMS 283.00 OKLAHOMA GANG INVESTIGATORS CONFERENCE FEES-MAY'09 300.00 GREEN COUNTRY INVESTIGATIONS PRE EMPLOYMENT POLYGRAPHS 300.00 UNITED STATES MARSHALS SERVICE DUES ON SEIZED EXPLORER 336.87 JPMORGAN CHASE BANK TRAFFIC SIGN STORE-SIGN 618.95 JPMORGAN CHASE BANK MEETING EXPENSE 12.26 SPRINT SPRINT CARDS 649.87 JPMORGAN CHASE BANK MEETING EXPNESE 75.35 JPMORGAN CHASE BANK MEETING EXPENSE 17.98 USA MOBILITY WIRELESS, INC PAGER USE 110.88 JPMORGAN CHASE BANK OWASSO FITNESS-MBRSHP 210.00 JPMORGAN CHASE BANK UNITED BICYCLE-PARTS 159.66 JPMORGAN CHASE BANK DONGS-AMMO 2,158.80 JPMORGAN CHASE BANK MEETING EXPENSE 4.76 JPMORGAN CHASE BANK CLEET COURSE 11.57 JPMORGAN CHASE BANK MEETING EXPENSE 8.53 JPMORGAN CHASE BANK PUBLIC AGENCY-TUITION 590.00 JPMORGAN CHASE BANK ADVANCED FILING-FOLDERS 38.67 JPMORGAN CHASE BANK SIRCHIE-LATENT PRINT TAPE 46.04 JPMORGAN CHASE BANK MEETING EXPENSE 12.55 TREASURER PETTY CASH USB CABLE 26.03 TREASURER PETTY CASH PER DIEM 206.50 Page 3 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amouni POLICE SERVICES... JPMORGAN CHASE BANK MEETING EXPENSE 47.23 TOTAL POLICE SERVICES 9,090.30 POLICE COMMUNICATIONS USA MOBILITY WIRELESS, INC PAGER USE 30.80 INFORMATION TECHNOLOGIES, INC INTERFACE - LIVESCAN 3,000.00 JPMORGAN CHASE BANK CROSS MATCH-SOFTWARE 5,400.00 JPMORGAN CHASE BANK CROSSMATCH TECH-ASSEMBLY 2,430.00 JPMORGAN CHASE BANK CROSS MATCH TECH-LIVESCAN 24,053.50 RICH & CARTMILL NOTARY BOND FOR JON ROSS 30.45 DONALD L TAYLOR BROKEN LOCK ON CELL #4 53.00 AEP/PSO ELECTRIC USE 137.91 TOTAL POLICE COMMUNICATIONS 35,135.66 ANIMAL CONTROL AEP/PSO ELECTRIC USE 279.32 AT&T LONG DISTANCE LONG DISTANCE SERVICE 2.08 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 26.25 HILL'S PET NUTRITION SALES, INC SHELTER SUPPLIES 26.25 ANNE K. KARN SPAYING & NEUTERING 370.00 RGR SECURITY SOLUTIONS, LLC MONITORING SYSTEM 3,997.00 JPMORGAN CHASE BANK LOWES-HOSE ATTACHMENT 42.95 USA MOBILITY WIRELESS, INC PAGER USE 15.40 JPMORGAN CHASE BANK ALLMED-GLOVES FOR AC 194.60 JPMORGAN CHASE BANK ADVANCE AUTO-FUSES/PAINT 21.24 TOTAL ANIMAL CONTROL 4,975.09 FIRE SERVICES TREASURER PETTY CASH PER DIEM 175.50 JPMORGAN CHASE BANK ACADEMY-BOOTS 99.99 JPMORGAN CHASE BANK AMSAN-CLEANING SUPPLIES 882.22 JPMORGAN CHASE BANK BUMPER TO BUMPER-PARTS 10.00 JPMORGAN CHASE BANK AMERICAN PKING-PARKING 30.00 JPMORGAN CHASE BANK HARVARD BUS REV-RENEWAL 129.00 USA MOBILITY WIRELESS, INC PAGER USE 297.90 JPMORGAN CHASE BANK LOWES-OPERATING SUPPLIES 214.26 DAVID'S ELECTRIC, INC. ELECTRICAL WORK 1,497.00 OFFICE DEPOT INC OFFICE SUPPLIES 34.74 AQUARIUS ENTERPRISES, INC WATER COOLER RENTAL 16.95 SPRINT SPRINT CARDS 349.93 JPMORGAN CHASE BANK PIKEPASS-FEES 15.70 JPMORGAN CHASE BANK OFFICE DEPOT-SUPPLIES 69.03 JPMORGAN CHASE BANK DANNER WEB-UNIFORM 200.00 JPMORGAN CHASE BANK OSTRANDER-HANDLE 29.00 JPMORGAN CHASE BANK CHIEF SUPPLY-ACCT SYSTEM 147.70 JPMORGAN CHASE BANK BEST WESTERN-LODGING 344.00 JPMORGAN CHASE BANK OK POLICE SUPPLY-APPAREL 149.80 Page 4 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amouni FIRE SERVICES... AT&T LONG DISTANCE LONG DISTANCE SERVICE 11.88 AEP/PSO ELECTRIC USE 3,249.64 AT&T MOBILITY WIRELESS SERVICE 21.98 JPMORGAN CHASE BANK SHOE CARNIVAL-UNIFORM 99.97 JPMORGAN CHASE BANK LOWES-HARDWARE 129.53 TOTAL FIRE SERVICES 8,205.72 ODHS - FIREFIGHT GRANT JPMORGAN CHASE BANK CHIEF SUPPLY-ACCT SYSTEM 1,329.30 TOTAL ODHS - FIREFIGHT GRANT 1,329.30 EMERGENCY PREPAREDNES AEP/PSO ELECTRIC USE 91.70 AT&T LONG DISTANCE LONG DISTANCE SERVICE 1.11 JPMORGAN CHASE BANK VVEC-ELECTRIC FOR SIRENS 36.72 SPRINT SPRINT CARDS 49.99 TOTAL EMERGENCY PREPAREDNESS 179.52 STREETS SPRINT SPRINT CARDS 49.99 SIGNALTEK INC MAINTENANCE-JUNE 2009 1,641.96 UNIFIRST HOLDINGS LP UNIFORM SERVICE 44.51 JPMORGAN CHASE BANK LOWES-TIES/SAFETY FENCE 54.49 JPMORGAN CHASE BANK ATWOODS-TRAILER JACK 46.49 JPMORGAN CHASE BANK UPS STORE-SHIPPING 24.41 JPMORGAN CHASE BANK LOWES-IRRIGATION PARTS 1.62 W.W. GRAINGER, INC. DBA GRAINGER INSULATED SCREWDRIVER SET 30.74 SIGNALTEK INC FLASHER INSTALLATION 310.00 APRIL NEWELL SAFETY CLOTHING 26.40 APAC-OKLAHOMA, INC. ASPHALT-RAILROAD TRACK 150.92 W.W. GRAINGER, INC. DBA GRAINGER INSULATED TOOL SET 186.75 W.W. GRAINGER, INC. DBA GRAINGER WIRE STRIPPER/CUTTER 49.05 USA MOBILITY WIRELESS, INC PAGER USE 46.20 AEP/PSO ELECTRIC USE 935.12 SHERWOOD CONSTRUCTION CO, INC NEW SIDEWALK-SILVER CREEK 723.75 TRAFFIC ENGINEERING CONSULTANTS,INC RAMP IMPROVEMENTS 2,555.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 38.62 JPMORGAN CHASE BANK LOWES-IRRIGATION PARTS 5.08 JPMORGAN CHASE BANK LOCKE-IRRIGATION SUPPLIES 8.30 SHERWOOD CONSTRUCTION CO, INC NEW SIDEWALK-BAILEY 1,351.00 SHERWOOD CONSTRUCTION CO, INC NEW SIDEWALK-BAILEY 530.75 SHERWOOD CONSTRUCTION CO, INC NEW SIDEWALK-SILVER CREEK 217.13 SIGNALTEK INC MAINTENANCE-JULY 2009 1,104.06 TULSA TECHNOLOGY CENTER CONFINED SPACE REFRESHER 50.00 MILL CREEK LUMBER & SUPPLY KEYS 3.87 JPMORGAN CHASE BANK LOWES-RUBBER BOOTS 51.94 MILL CREEK LUMBER & SUPPLY NEW SIDEWALK-SILVER CREEK 31.54 Page 5 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amount STREETS... MILL CREEK LUMBER & SUPPLY NEW SIDEWALK - BAILEY 47.53 SHERWOOD CONSTRUCTION CO, INC NEW SIDEWALK-BAILEY 965.00 HOLLIDAY SAND & GRAVEL CO SAND FOR SIDEWALK PROJECT 181.68 TOTAL STREETS 11,463.90 STORMWATER JPMORGAN CHASE BANK DREAMSCAPES-RETENTION WL 3,512.50 JPMORGAN CHASE BANK P & K EQUIP-Z-TURN MOWER 12,890.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 52.23 QUALITY TIRE & AUTO SERVICE, LLC TIRE TUBE REPAIR 20.00 BLOSS SALES & RENTAL, INC REPAIR TORO MOWER 390.74 TULSA TECHNOLOGY CENTER CONFINED SPACE REFRESHER 50.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 47.25 JPMORGAN CHASE BANK ATWOODS-GRASS SEED 39.99 JPMORGAN CHASE BANK EQUIP ONE-BLADES 47.31 JPMORGAN CHASE BANK BLOSS SALES-BLADES 55.77 JPMORGAN CHASE BANK BLOSS SALES-MOWER REPAIR 71.00 JPMORGAN CHASE BANK ARMOR PER-FIRST AID KIT 15.00 JPMORGAN CHASE BANK ARMOR PER-HARD HAT 75.00 JPMORGAN CHASE BANK P & K EQUIP-TRIMMER LINE 113.98 JPMORGAN CHASE BANK P & K EQUIP-TRIMMER CABLE 26.99 JPMORGAN CHASE BANK P & K EQUIP-TRIMMER REPR 70.33 JPMORGAN CHASE BANK P & K EQUIP-TRAILER HITCH 35.00 JPMORGAN CHASE BANK P & K EQUIP-HEADS/FILTERS 317.40 USA MOBILITY WIRELESS, INC PAGER USE 60.32 W.W. GRAINGER, INC. DBA GRAINGER UNIFORM APPAREL 11.66 APRIL NEWELL SAFETY CLOTHING 26.40 P & K EQUIPMENT, INC TRIMMER REPAIR 36.25 SPRINT SPRINT CARDS 99.98 TOTAL STORMWATER 18,065.10 PARKS JPMORGAN CHASE BANK P & K EQUIP-TRIMMER LINE 69.98 ADT SECURITY SERVICES INC SECURITY SERVICES 50.91 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 16.73 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 16.73 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 126.24 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE 131.00 UNIFIRST HOLDINGS LP UNIFORM RENTAL/CLEANING 18.87 AEP/PSO ELECTRIC USE 954.06 AT&T LONG DISTANCE LONG DISTANCE SERVICE 1.22 JPMORGAN CHASE BANK P & K EQUIP-WEEDEATER HD 27.99 LELAND BARTEL MCCARTY PARK MOWINGS 429.00 BRIAN DRENTHE PARK MOWINGS 1,139.00 TOTAL PARKS 2,981.73 Page 6 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amouni COMMUNITY CENTER AEP/PSO ELECTRIC USE 1,423.25 AT&T LONG DISTANCE LONG DISTANCE SERVICE 1.63 JPMORGAN CHASE BANK ART STUDENT MEALS 18.40 JPMORGAN CHASE BANK ART STUDENT MEAL 2.30 TREASURER PETTY CASH POSTAGE 61.60 JPMORGAN CHASE BANK ROBERTSON PLMBG-PARTS 56.23 JPMORGAN CHASE BANK ADIRONDACK-TABLE/CHAIRS 2,999.80 JPMORGAN CHASE BANK LOWES-LOCKING MAILBOX 29.97 CHARACTER TRAINING INSTITUTE CHARACTER INITIATIVE 35.00 OFFICE DEPOT INC OFFICE SUPPLIES 125.46 TOTAL COMMUNITY CENTER 4,753.64 HISTORICAL MUSEUM AEP/PSO ELECTRIC USE 167.48 TOTAL HISTORICAL MUSEUM 167.48 FUND GRAND TOTAL 128,760.0 AMBULANCE AT&T MOBILITY WIRELESS SERVICE 82.86 JPMORGAN CHASE BANK LOWES-MEDIC 1 REPAIRS 18.37 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 81.70 JPMORGAN CHASE BANK LOWES-PLUG FOR MEDIC 2 29.69 JPMORGAN CHASE BANK BOUND TREE-SUPPLIES 16.34 JPMORGAN CHASE BANK ALLMED-SUPPLIES 14.47 MEDICLAIMS INC BILLING SERVICES 6,610.76 FULLERTON HYDRO-TEST INC. RENTAL OF OXYGEN CYLINDER 61.50 JPMORGAN CHASE BANK ALLMED-SUPPLIES 124.56 TREASURER PETTY CASH LICENSE & EXAM FEE 225.00 TOTAL AMBULANCE 7,265.25 FUND GRAND TOTAL 7,265.2 E911 COMMUNICATIONS INCOG-E911 E911 FEES 1,268.77 TOTAL E911 COMMUNICATIONS 1,268.77 FUND GRAND TOTAL 1,268.7 STRONG NEIGHBORHOODS JPMORGAN CHASE BANK LOWES-DOOR STOP 5.84 TOTAL STRONG NEIGHBORHOODS 5.84 FUND GRAND TOTAL 5.8 FIRE CAPITAL FD JPMORGAN CHASE BANK AMERIFLEX HOSE-PARTS 573.38 Page 7 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amount FIRE CAPITAL FD... JPMORGAN CHASE BANK QUICKSERVICE-PARTS 131.42 TOTAL FIRE CAPITAL FD 704.80 FUND GRAND TOTAL 704.8 CI - 129TH E AVE BECCO CONTRACTORS INC 129 E AVE PHASE II D 551,584.26 I JPMORGAN CHASE BANK ELECTRIC-ELEC RPR AVIDS ~ 3,885.50 TOTAL CI - 129TH E AVE 555,469.76 CI - 106/GARNETT INTERSEC PSA-DEWBERRY INC ENGINEERING SERVICES 13,623.00 TOTAL CI - 106/GARNETT INTERSEC 13,623.00 CI - TRAFFIC SIGNAL ENHAN TRAFFIC ENGINEERING CONSULTANTS,INC TRAFFIC SIGNAL IMPROVEMEN 1,680.00 TRAFFIC ENGINEERING CONSULTANTS,INC SIGNAL SYSTEM ANALYSIS 2,575.00 TOTAL CI - TRAFFIC SIGNAL ENHAN 4,255.00 FUND GRAND TOTAL 573,347.7 CITY GARAGE AT&T MOBILITY WIRELESS SERVICE 59.28 FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR DUMP TRUCK 158.47 AT&T LONG DISTANCE LONG DISTANCE SERVICE 2.22 AEP/PSO ELECTRIC USE 404.10 O'REILLY AUTOMOTIVE INC LIGHT BULB 5.49 T & W TIRE, LP TRASH TRUCK TIRES -1,845.34 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 35.69 UNIFIRST HOLDINGS LP UNIFORM RENTAL FEES 39.39 FRN OF TULSA, LLC UNITED FORD VEHICLE PARTS FOR RESALE 19.68 QUALITY TIRE & AUTO SERVICE, LLC DISMOUNT/REMOUNT TIRES 50.00 B & M OIL COMPANY INC OIL & FLUIDS 1,138.01 ROSS M LEWIS MUFFLER/TAILPIPE 103.90 CLASSIC CHEVROLET, INC. PARTS FOR RESALE 2,007.70 QUALITY TIRE & AUTO SERVICE, LLC WHEEL ALIGN PW TRUCK 69.95 TULSA NEW HOLLAND INC PARTS FOR RESALE 545.69 T & W TIRE, LP TIRES FOR CITY TRUCKS 567.40 T & W TIRE, LP TIRES FOR CITY TRUCKS 172.58 T & W TIRE, LP TIRES FOR CITY TRUCKS 1,851.32 T & W TIRE, LP TRASH TRUCK TIRES 1,845.34 O'REILLY AUTOMOTIVE INC VEHICLE SUPPLIES 33.88 O'REILLY AUTOMOTIVE INC VEHICLE PARTS 1,031.62 FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR 08 DUMP TRUCK 119.69 FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR 08 DUMP TRUCK 119.69 FULLERTON HYDRO-TEST INC. OXYGEN & ACETYLENE CYLIND 131.50 CLASSIC CHEVROLET, INC. PARTS FOR RESALE 188.88 Page 8 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amouni CITY GARAGE... FRONTIER INTERNATIONAL TRUCKS, INC PARTS FOR DUMP TRUCK -158.47 TOTAL CITY GARAGE 8,697.66 FUND GRAND TOTAL 8,697.6 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 289.00 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 289.00 TOTAL WORKERS' COMP SELF-INS 578.00 WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WORK COMP CLAIMS 583.20 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 1,627.60 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 745.33 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 289.00 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 578.00 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 503.19 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 1,497.10 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 289.00 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 578.00 CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP. 15,028.00 TOTAL WORKERS' COMP SELF-INS 21,718.42 FUND GRAND TOTAL 22,296.4 GEN LIAB-PROP SELF INS RLCP, LLC REPAIR ANIMAL CONTROL VEH 1,681.53 MCAFEE & TAFT DRIVER VS CITY, AT AL 27,417.37 DIMENSIONAL RESOURCES, INC DEPOSITION-DRIVER V. CITY 695.00 ATKINSON, HASKINS, NELLIS, BRITTING ATTORNEY FEES - SPARKS 118.66 ATKINSON, HASKINS, NELLIS, BRITTING ATTORNEY FEES - SPARKS 186.07 ATKINSON, HASKINS, NELLIS, BRITTING ATTORNEY FEES - KIGHT 386.04 OPVEON LITIGATION SERVICES, LLC VIDEO DEPOSITION - FRANGE 675.00 WOOD, PUHL & WOOD, P.L.L.C ATTORNEY FEES - MULLINS 470.00 RIGGS, ABNEY, NEAL, TURPEN, ORBISON ATTORNEY FEES - FRANGER 2,715.61 TOTAL GEN LIAB-PROP SELF INS 34,345.28 FUND GRAND TOTAL 34,345.2 CITY GRAND TOTAL $776,691.78 Page 9 CITY OF OWASO HEALTHCARE SELF INSURANCE FUND CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 911109 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES HEALTHCARE DEPT TOTAL DELTA DENTAL DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL MEDICAL SERVICE DENTAL DEPT TOTAL VSP ADMIN FEES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL AMOUNT 44,494.26 45,190.87 16,126.08 18, 743.46 124,554.67 7,809.30 3,770.57 6,120.60 17,700.47 1,208.13 1,208.13 143,463.27 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08115/09 Department Payroll Expenses Total Expenses Municipal Court 4,586.31 6,117.34 Managerial 19,316.00 25,935.93 Finance 13,471.51 19,245.68 Human Resources 6,100.82 9,043.14 Community Development 10,832.79 14,732.97 Engineering 13,269.33 19,378.95 Information Systems 9,365.23 14,328.11 Support Services 7,693.54 11,467.81 Police 99,258.76 145,739.70 Central Dispatch 9,945.69 15,895.69 Animal Control 2,258.40 3,404.76 Fire 88,036.08 127,423.71 Emergency Preparedness 2,818.43 4,371.64 Streets 7,024.99 11,288.51 Stormwater/ROW Maint. 7,488.03 11,187.71 Park Maintenance 10,778.63 15,520.70 Community-Senior Center 2,306.33 3,317.12 Historical Museum 2,054.82 2,783.40 Economic Development 3,639.32 4,983.53 General Fund Total 320,245.01 466,166.40 Garage Fund Total 4,103.60 6,060.14 Ambulance Fund Total 18,220.06 26,315.08 Emergency 911 Fund Total 3,315.25 5,298.44 Worker's Compensation Total 1,754.40 2,128.24 Strong Neighborhoods 2,102.12 3,086.98 MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL CITY OF OWASSO FROM: DAN YANCEY CHIEF OF POLICE SUBJECT: WAL-MART DONATION SUPPLEMENTAL APPROPRIATION DATE: September 1, 2009 BACKGROUND: For the past several years both the fire and police departments have been beneficiaries of the Wal- Mart Foundation. This particular donation, similar to donations in the past, is monetary and is designed to purchase educational materials and/or equipment. The staff's intention is to utilize these funds for that purpose. REQUEST: The staff is requesting City Council acceptance of a $1,500 donation from Wal-Mart. Additionally, staff requests Council approval of a budget amendment in the General Fund increasing estimated revenues by $750 to both fire and police budgets and increasing the appropriation for expenditures for the Fire and Police Departments by $750. FUNDING: Funding for this request is derived from two separate donations in the amount of $750 each for a total of $1,500 from Wal-Mart. RECOMMENDATION: Staff recommends City Council acceptance of the $1,500 donation from Wal-Mart. Additionally, staff requests Council approval of a budget amendment in the General Fund increasing estimated revenues by $750 to both fire and police budgets and increasing the appropriation for expenditures for the Fire and Police Departments by $750 for FY 2009-2010. ATTACHMENT: 1. Copy of donation from Wal-Mart RODNEY RAY CITY MANAGER RODNEY, 08/17/09 PLEASE ACCEPT THE ENCLOSED CHECKS FOR $750 -1 EA. FOR THE POLICE DEPT. AND IEA. FOR THE FIRE DEPT FOR ANY NEEDS THEY MIGHT HAVE THAT NORMAL FUNDING IS NOT AVAILABLE FOR THEM. THESE TWO GROUPS HAVE BEEN OUR PARTNERS FOR AS LONG AS I CAN REMEMBER,AND HAVE BEEN THER FOR US ANYTIME THEY HAVE BEEN NEEDED. THIS IS WALMARTS WAY OF SAYING THANKS FOR WHAT THEY DO FOR US AND MAINLY WHAT THEY DO FOR OUR COMMUNITY. T S GAIN FOR OUR GREAT COMMUNITY, 2 - MARTY COOPE STORE MANAGE WALMART 168, OWASSO,OK MEMORANDUM TO: THE HONORABLE MAYOR AND COUNCIL CITY OF OWASSO FROM: DAN YANCEY CHIEF OF POLICE SUBJECT: REQUEST TO PURCHASE FOUR POLICE CRUISERS DATE: September 1, 2009 BACKGROUND: The FY 2009-2010 operating budget provided funding for the purchase of four (4) police 4-door sedans which are assigned to the patrol division of the Police Department. It is the staff's intention to immediately order four (4) Ford, Crown Victoria's if approved by the council. The majority of the equipment needed to outfit these units will be ordered once approval for the purchase of the units is obtained. The department sought pricing from dealerships holding governmental agency contracts with the State of Oklahoma. One local dealership in Oklahoma is honoring the State contract price on the 2009 Ford Crown Victoria. The department chose Bob Hurley Ford because that vendor currently holds the state contract and additionally can delivery 2010 models in less than 8 weeks. These units can be purchased with limited upgrades such as driver's side spotlight and front end police wiring package for no more than $22,110 each. Standard on these vehicles is the three- year, 36,000 mile bumper-to-bumper warranty. If approved for purchase, four (4) 2010 model units will be delivered within 2 months. REQUEST: The staff is requesting Council approval to purchase four (4) 2010 Ford Crown Victoria's from Bob Hurley Ford using the state's bidding process in the amount of $22,110.00 each, for a total cost not to exceed $88,440. FUNDING: Adequate funding for this purchase is available within the "Capital Outlay - Vehicles" line item of the Police Department budget. RECOMMENDATION: Staff recommends Council approval and authorization to purchase four (4) 2010 Ford Crown Victoria's for a total cost not to exceed $88,440 from Bob Hurley Ford of Tulsa, Oklahoma. ATTACHMENTS 1. Bids from Bob Hurley Ford 02;'14/2009 14:35 4052392705 Government Sales #0934 P.001/001 e vim Government Sales 405-239-2700 toll free 877-239-2707 fax 405-239-2705 E-mail; copcars(@bobhurleyford.com Fax Cover Sheet Date: To: N«K a~i/h From: No. of Pages (incl. Cover) ~ ~ Pei L Ir /A)FAII.MA 17 one r0h- 774,C- "ID1 d r-2~24-'~~ DO c!gxS Lr4 fir Ll/,rM SWP ArLF Revte- ie yu-sS --/,A t_,o ar• 7,,c..4x,,&a4",o5S scan ~ ? i /y9 1 6 72 / I-cr t'- y4,v t2c1147" ,o~r~ i2t---4,q tt ) f" AKV,4;;2~r" MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE COUNCIL CITY OF OWASSO FROM: ERIC WILES COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ANNEXATION 09-01 DATE: AUGUST 24, 2009 BACKGROUND: The City of Owasso has received an appeal to the City Council of a Planning Commission decision regarding a request for the annexation of approximately 21 acres, located near the southeast corner of North 145th East Avenue and East 106th Street North. 1.n ATinN- The tract is located near the southeast corner of East 106th Street North and North 145th East Avenue. The subject property wraps around the five-acre tract situated at the hard corner of the intersection. EXISTING LAND USE: The subject property is currently undeveloped. SURROUNDING LAND USE: North: Single-Family Residential (Lake Valley), with the hard corner of the northeast corner of 145th East Avenue and East 106th Street North being zoned for commercial uses South: Rogers County Residential-Pine Brook Crossing East: Rogers County Agriculture West: Currently undeveloped, but zoned for Multi-Family Residential and Commercial Uses Coffee Creek PRESENT ZONING: AG (Agricultural District) - Rogers County MASTER PLAN DESIGNATION: At the time this staff report is being written, the planned land use for the property is transitional, which would allow duplex, town homes, multi-family residential, and office zoning designations. However, on August 31, 2009, the Planning Commission will consider a staff request to change the planned use designation for the subject property from transitional to residential, which would allow single-family residential and duplex uses on the site. DEVELOPMENT PROCESS: The first step in the development of a piece of property in Owasso is annexation. Annexation is the method whereby land located outside the city limits is made a part of the city. Property owners and land developers sometimes choose to have their property annexed into Owasso in order to receive Owasso municipal services, such as police protection, refuse collection, and sanitary sewer. The second step in the development of a piece of property in Owasso is rezoning. In order to develop the property, the land must be zoned for particular kinds of uses, such as residential, office, commercial, or industrial. Rezoning decisions are made in accordance with the growth policy displayed in the Owasso Master Plan. The third step in the development of a piece of property in Owasso is platting. Once the property development proposal shows a division of lots that is acceptable to both the developer and the City of Owasso, a final plat application is submitted. A final plat illustrates the layout and dimension of lots included on the final plat, right-of-way widths, easements, and other physical characteristics that must be provided for review by the City. PHYSICAL ANALYSIS: The City of Owasso has received a request from Mark Bedair for the annexation of approximately 21 acres, more or less. The suNtect property is located in the southeast corner of East 106th Street North and North 1451 East Avenue. The property is currently undeveloped. Rural residential development exists to the south and west. The property is currently zoned AG (Agricultural District) in Rogers County, it is surrounded by AG (Agricultural District). If the property is annexed into the city the applicant will be required to follow normal development procedures which would include rezoning, preliminary and final plat and site plan review. If annexed, any development proposed for the property would be required to meet the Owasso Zoning Code and the Owasso Subdivision Regulations and any appropriate site engineering standards as proscribed by Public Works including but not limited to paved streets and sidewalks. The property will be served sewer by the City of Owasso and water by the Rural Water District #3 of Rogers County. Development of the property would be required to participate in the Elm Creek Interceptor sanitary sewer payback ($1,580 per acre), the TTC Interceptor sanitary sewer payback ($1,000 per acre), and the emergency storm siren fee ($35 per acre). Preliminarily, it appears that the property contains a significant amount of floodplain. If annexed into the city limits, the staff will ensure compliance with federal, state and local flood development regulations during the development process. ANNEXATION COMMITTEE: The Owasso Annexation Committee reviewed the annexation request at their regularly scheduled meeting on March 25, 2009. At that meeting, the committee voted to recommend approval of the annexation request. FIRST PLANNING COMMISSION HEARING: The Owasso Planning Commission originally reviewed the annexation request at their regularly scheduled meeting on April 13, 2009, the item passed with a 4-1 vote. At the Planning Commission hearing two citizens spoke about the annexation request, voicing concerns about stormwater drainage and lack of meeting notification. The citizens reside within Pine Brook Crossing, a single-family subdivision located immediately south and downstream of the property that is the subject of the annexation request. Municipal drainage laws require the rate of stormwater runoff after any development occurs to be no greater than the rate of stormwater runoff existing prior to the development. Annexation of the property would place any future development under the jurisdiction of the City of Owasso, who would enforce such regulations. After hearing the citizens' concerns about not receiving notification of the Planning Commission hearing, the staff reviewed the abstractor's list of addresses for the notification and confirmed that not all property owners within 300' of the subject tract were sent notifications of the public hearing by mail. Therefore, the staff researched the locations of the properties that had not been notified and delivered/mailed new notifications to each of those addresses. Additionally, City Council consideration of the annexation request, that would have occurred the week after the Planning Commission, was postponed until May 5, 2009 so that property owners who were not notified of the Planning Commission hearing could be adequately notified of the City Council meeting. FIRST CITY COUNCIL MEETING: The Owasso City Council reviewed the annexation request at their regularly scheduled meeting on May 5, 2009. Citizens addressed the Council regarding issues pertaining to landowner notification and drainage. Among those who spoke were Paula Hamlin, Dutch Harbert, Tommy Rodriguez, Charles Brown, and Paul Pennekamp. After Council discussion regarding the delay in notifying Rogers County landowners of the request for annexation before the Planning Commission, the City Council approved a motion to refer this item back to the Planning Commission to hear the annexation request again. SECOND PLANNING COMMISSION HEARING: Subsequent to the City Council's decision, the Planning Commission heard the item again on June 8, 2009. At the meeting, 13 citizens were present and nine of those citizens chose to speak to the Planning Commission about their opposition to the requested annexation. Much of the citizen comment related to concerns about stormwater drainage. Most of the concerns that were raised centered around the feeling that if the subject property is eventually developed, there will be an increased drainage problem resulting from the development, and may cause existing downstream homes to flood. Other stated arguments against the annexation included increased traffic and an opposition to the planned land use designation for the property shown on the Owasso Land Use Master Plan. The master plan designates the property for future transitional use, which would potentially allow for multi- family and office zoning. After hearing the staff report and citizen comments, the Planning Commission considered a motion to recommend approval of the annexation to the City Council. The resulting vote on the motion was 2 in favor and 2 opposed, meaning that the motion was unsuccessful and that the Planning Commission did not recommend approval of the annexation. NEIGHBORHOOD MEETING: On July 28, 2009, the staff hosted a neighborhood meeting at Old Central to gather further input from area property owners and residents about the annexation request. Twenty-nine citizens attended the neighborhood meeting. As a result of the input gathered during the neighborhood meeting, the staff determined that the issue of interest to those involved was actually zoning and not annexation. While the City of Owasso cannot alter the zoning of the property unless it is annexed into the city limits, the City can consider an amendment to the Owasso Land Use Master Plan, which provides a long-range policy for the spatial arrangement of land uses, and upon which zoning decisions are based. Therefore, the staff has scheduled a Planning Commission hearing for the master plan designation of the property to be conducted prior to the City Council's consideration of the annexation appeal. The Planning Commission hearing regarding the land use master plan designation will be held on August 31, 2009. STAFF FINDINGS: Subsequent to the analysis and review of the annexation request, the staff finds the reasons supporting the annexation outweigh the arguments opposed to the annexation. The request being considered is the annexation of the 21 acres, not the development of the 21 acres. Each of the three predominant arguments made against the annexation - drainage, traffic, and land use - are concerns related to how the development of the 21 acres would be regulated. However, no specific argument has been made that the City of Owasso cannot serve the property in the event it is included within the Owasso city limits. In fact, the Owasso Annexation Review Committee unanimously found that the City would be able to serve the property if annexed. Annexation would allow the City of Owasso to address the concerns listed by the citizens. The City's development regulations would require that any development on the property meet municipal standards of construction and infrastructure. Stormwater drainage from the property would be required to be designed and built such that the rate of runoff after development would be no greater than the rate of runoff prior to development. If the property is not annexed, development may still occur on the site, but would not be governed by Owasso's development regulations. Instead, Rogers County would have the jurisdiction to allow development to occur at a standard set by the County. Annexation ensures that developments of municipal quality are built, rather than developments of less quality that can result in costly infrastructure issues and conditions which must be addressed later. Also, the subject property is situated well within the Owasso fenceline. That fenceline was created more than thirty years ago with the understanding that properties within the fenceline would eventually be annexed into the corporate limits of the City. The fenceline has been an effective long-range planning too for decades, and has enabled Owasso to grow in an orderly and serviceable manner. The annexation of the subject property, as requested by the landowner, would simply be another step in the methodical and deliberate growth of the community. Further, the inclusion of these 21 acres into the City of Owasso would help the City to avoid the development mistakes of the past. In some previous instances, such as the example of the Hale Acres development, the City avoided annexing property prior to development. The development was constructed outside the regulatory controls of Owasso. The City was later compelled to annex the property after it was developed in order to correct a number of infrastructure problems including sanitary sewer, stormwater drainage, pavement, at a cost to Owasso taxpayers that would have been avoided if the development had been constructed within the city limits. RECOMMENDATION: The staff finds that the property is likely to develop. If such development occurs within Owasso's corporate limits, then the improvements will be inspected according to City standards; whereas the development could still take place if the annexation is not approved, but in that case the improvements would only be required to meet the standards of Rogers County. The staff recommends approval of the request to annex the property into the corporate limits of the City of Owasso. ATTACHMENTS: I. Aerial photograph map of the subject property 2. Public Notice as displayed in the Owasso Reporter July 9, 2009 3. Minutes of the Owasso Planning Commission meeting on June 8, 2009 4. Photographs submitted by citizens who attended the June 8 Planning Commission meeting i i i } F : LAKE VA►L 4, EY ~ E 106TH STN _ W - t 3*' r ~ ?ham ~ ~V It" v r :s ~ ~ rX•rxg'~ ty~"+:,x~tr~r ~a-v~~.. Yly,,; t,,. j ' i 'ff s~ r1,~ 1 y~ r tr7 c 3 Ci.1~ L.l' 'j Ale" SSA 41 -AL 61N ~B R 0 SSI ° _ M rs SUBJECT PROPERTY C~rY OF OWASSO 5 Proposed FEMA DFIItM 111 N. Main Shv* ' city Ismtts 100-Yew Modplain Owasso O 7Q55 180 € Floodplria dmn is eppto~ and zeinew+m s •009 oubabb in cm• 8orplaming North 'i ~Z_S MIA M- FOF. ~,~TFOP.2~21t7.ZGi' P"v?'L ^5S CA 'vl i. I,EOT _ i::•?D• ^uC 300 ~Svi F:.C.'~u J''!42v •='-ZC-' SCf:.~ li^"' C= - - •~~i: -C-- 918376.1~M Y 2 L-P-l"i r0Z= - -<`.M ;TA=i^vD?~_ 84889 Published in the Owasso Reporter, Owasso, Tulsa County, Okla- homa, July 9, 2009. NOTICE TO THE PUBLIC OF A PROPOSED ANNEXATION TO THE CITY OF OWASSO, OKLAHOMA APPLICATION: OA-09-01 Notice is hereby given that a public meeting will be held by the Owasso City Council at Old Central, 109 N. Birch, at 6:30 P.M. on the 4th day of August, 2009. At that time, consideration will be given to an appeal by the applicant for a petitioned annexation of the following described property: A tract of land located approximately 530' east of North 145th East Avenue on the south side of East 106th Street North, con- taining approximately 21 acres. All persons interested in this matter may be present at the meeting and sign in to present their objections to or arguments for the above matter. For more information on the proposed annexation, contact the Owasso Community Development Department, City Hall, 111 N. Main Street, Owasso, Oklahoma 74055, or phone (918) 376-1540. Dated at Owasso, Oklahoma, this 6th day of July, 2009. Marsha Hensley Assistant City Planner OWASSO PLANNING COMMISSION MINUTES OF REGULAR MEETING Monday, June 8, 2009 Owasso Old Central 109 North Birch, Owasso, Oklahoma MEMBERS PRESENT Marilyn Hinkle Charles Brown David Vines Dr. Paul Loving MEMBERS ABSENT Dr. Mark Callery STAFF PRESENT Eric Wiles Larissa Darnaby Chris Garrett Marsha Hensley Steve Albert The agenda for the regular meeting was posted at the north entrance to City Hall on June 2, 2009 at 1:00 PM. 1. CALL TO ORDER - Marilyn Hinkle called the meeting to order at 6:00 PM and declared a quorum present. 2. ROLL CALL 3. CONSIDER APPROVAL OF THE MINUTES OF APRIL 13, 2009 REGULAR MEETING - The Commission reviewed the minutes of April 13, 2009 regular meeting. Charles Brown moved to approve the minutes and Dr. Loving seconded the motion. A vote on the motion was recorded as follows: Marilyn Hinkle - Yes Dr. Paul Loving - Yes Charles Brown - Yes David Vines - Yes The motion was approved 4-0. 4. Annexation 09-01- Consideration and appropriate action related to a request to annex approximately 21 acres of land, on property located near the southeast corner of East 106'' Street North and North 145` East Avenue. Marilyn Hinkle presented the item. Larissa Darnaby reviewed the staff report; described the development process. The planned land use for the property is transitional, which would allow duplex, town homes, multi-family residential, and office developments. Any development proposed for the property would be required to meet the zoning code, the subdivision regulations, and any site engineering standards. The property will be served sewer by City of Owasso and water by the Rural Water District #3. The development of the property would be required to participate in the Elm Creek Interceptor sanitary sewer payback ($1580.00 per acre), the TTC interceptor sanitary sewer payback ($1000.00 per acre), and the emergency storm siren fee ($35.00 per acre). The Annexation Committee reviewed the request at their meeting on March 25, 2009 and unanimously recommended approval. The Planning OWASSO PLANNING COMMISSION June 8, 2009 Page No. 2 Commission reviewed the annexation request at their regularly scheduled meeting on April 13, 2009, the item passed with a 4-1 vote. After the Planning Commission meeting, Staff hand delivered to properties that would be identified as being within the 300' radius. The notice stated the time and location of the City Council meeting at which the annexation request would be heard. The Owasso City Council reviewed the annexation request on May 5, 2009. Citizens addressed the Council regarding issues pertaining to landowner notification and drainage. The Councilors decided to start the annexation process again. A new radius report was received and notices were sent out and notice of the meeting was published in the Owasso Reporter. The applicant was not present. The following are comments/concerns expressed by nearby property owners: David Hamlin - 15052 East 106 Street North - He expressed concerns regarding stormwater run off and presented pictures of flooding problems. He feels that it is not in Owasso's best interest to annex this property. Also had questions concerning the property being designated transitional use. He has concerns with the use of the property whether it is within the city limits of Owasso or Roger's County. Dutch Harbet - 10428 North 148 East Avenue - Has stormwater concerns. He understands that this is the annexation request but is worried about the zoning. Opposed to the annexation; also presented photos of area flooding. County Commissioner Mike Helm told Mr. Harbet that there would only be one-acre lot homes on the subject tract. Paula Hamlin - 15052 East 106 Street North - She feels that the applicant should be present in order to address concerns. She has concerns with more traffic and more stormwater run off. Also concerned about transitional zoning, not right for this property. She presented a petition to the Commissioners with approximately 80 signatures (attached). She feels that the city should use the property for a park and regional detention. Ron Mannbeck - 14805 East 104 Street North - He served on the Planning Commission in St. Charles, Missouri. Concerns with stormwater run off. He presented photos of flooding. He feels the city has been building many subdivisions without planning on the stormwater runoff properly. Tommy Rodriquez - 10429 North 148 East Avenue - He has one of the lowest properties in Pinebrook Crossing. If the subject property is developed as multi-family, the drainage will increase the drainage problem and may cause his property to flood. Vernon White - 15102 East 103 Street North - A creek runs through his land and it is not handling what is coming through there now much less, if you add more development. Stormwater comes over his street and he is very concerned that emergency vehicles would not be able to make it to his home. Paul Pennekamp - 14814 East 104 Street North - He feels that Mr. Bedair should be OWASSO PLANNING COMMISSION June 8, 2009 Page No. 3 present to answer questions. We are not fighting about annexation but we are against multi-family development. The property should be a detention pond and park area. Dale Albersmeyer - 10124 North 151 East Avenue - He is land locked and has concerns with the water run off. He prefers a park and detention pond on the subject property. He would like to be notified when the next step is taken. Ray Hatfield - 10503 North 152 East Avenue - He is opposed to the annexation. Mr. Eric Wiles explained the steps of the development process. He suggested that if this request is approved, the Commissioners might consider requiring the IMPACT study prior to the PUD being approved. Mr. Wiles also explained the appeal process. Mr. Steve Albert with Public Works Engineering Department, stated that the municipal drainage laws require that the rate of stormwater runoff after development occurs is no greater than the rate of stormwater runoff existing prior to development. Mr. Albert also stated that the city would review all requirements to insure the development will not create a greater flow of stormwater. It is important for this parcel to retain the water it already holds. FEMA will also have to be notified and will review all plans. Charles Brown stated that with the hard corner not being within the city limits we would be creating another unincorporated island. In other words, it would be another pocket for the police and fire personnel not to know what is annexed in the city limits. David Vines explained that he feels the safest thing to do would be to put it in the City of Owasso' s jurisdiction. We should not use the annexation process to control land use. David Vines moved to approve the annexation request with the zoning to remain agriculture, Marilyn Hinkle seconded the motion. A vote on the motion was recorded as follows : Marilyn Hinkle - Yes Dr. Paul Loving - No Charles Brown - No David Vines - Yes The annexation did not pass 2-2. 5. Report on Monthly Building Permit Activity 6. Report on Planning Items Previously Forwarded to City Council. 7. Adjournment - Marilyn Hinkle moved; Charles Brown seconded to adjourn the meeting. OWASSO PLANNING COMMISSION June 8, 2009 Page No. 4 A vote on the motion was recorded as follows: Marilyn Hinkle - Yes Dr. Paul Loving - Yes Charles Brown - Yes David Vines - Yes The motion carried 4-0 and the meeting was adjourned at 7:45 PM. Chairperson Vice Chairperson Date OWASSO PLANNING COMMISSION Monday, June 8, 2009 NAME ADDRESS AT 3. S's v 5. ( (A ck r . t.... t / /V 6. ff,,2 r ~ l T s. 14!r . 9. putb~ lba //'A M_ f 0/ o 10. -~K~ 6( le) / 2 J I ! CC- - i.~~' 12. 1.,~ : ffJz's ~`1''~ ~"✓Y ~s"~ r~~ ;CL"S u 13. 14. 15. 16. 17. 18. 19. 20. 21. PETITION TO THE CITY OF OWASSO, OKLAHOMA PLANNING COMMISSION MEMBERS, CITY COUNCIL MEMBERS, CITY MANAGER We, the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by tl growing drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact o the land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. denies the annexation request of the tract of land located "approximately 530'east of North 145'h East Avenue on the south side East 106`h Street North, containing approximately 21 acres." Signature of person circulating this petition NAME _ 'f ADDRESS DATE y5~ l o q PETITION TO THE CITY OF OWASSO, OKLAHOMA PLANNING COMMISSION MEMBERS, CITY COUNCIL MEMBERS, CITY MANAGER We, the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by the growing drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact on the land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. a denies the annexation request of the tract of land located "approximately 530'east of North 145`h East Avenue on the south side c East 106'h Street North, containing approximately 21 acres." Signature of person circulating this petition NAME ADDRESS ~ -----t- IX-N__-1`fA`~=_E-- ) A L-, a- ----D i 1 42 c Iz _ 9u~__ car s ~~-1r, ~ . 6A, --1 d 1 d --1- 3- u ? w--- PETITION TO THE CITY OF OWASSO, OKLAHOMA PLANNING COMMISSION MEMBERS,-CITY COUNCIL MEMBERS, CITY MANAGER We, the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by the ;rowing drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact on he land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. a lenies the annexation request of the tract of land located "approximately 530'east of North 145h East Avenue on the south side -ast 106th Street North, containing approximately 21 acres." Signature of person circulating this petition NAME L-1 ~ L-1-a- z - - - WW ADDRESS 2 4 /Qd'a'k ..51 /U, _7 l Jt PETITION TO THE CITY OF OW-ASSO, OKLAHOMA PLANNING COMMISSION MEMBERS, CITY COUNCIL MEMBERS, CITY MANAGER the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by the )wing drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact on land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. al. nies the annexation request of the tract of land located "approximately 530'east of North 145 h East Avenue on the south side of tst 106'h Street North, containing approximately 21 acres." . ID-6------- gnature of person circulating this petition ADDRESS DATE - S - LL ,9V sT ~w~-sly 1?2 ~J~ ---5` -----!J 41-1--- 11-1--t-16-3 %~i2n- J V, 7~,--7 & A"""o - a--------- --,P-/ S __167'` ---JQ.-~c PETITION TO THE CITY OF OWASSO, OKLAHOMA PLANNING COMMISSION MEMBERS, CITY COUNCIL MEMBERS, CITY MANAGER We, the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by t] growing drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact c the land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. denies the annexation request of the tract of land located "approximately 530'east of North 145' East Avenue on the south side East 106th Street North, containing approximately 21 acres." k- ~ ? -9 M - Signature of person circulating this petition NAME i2c o 77,L - ADDRESS DAT] -------------------------4 -7-4-7- -G -c Z! c s--~-- - 7 V PETITION TO THE CITY OF OWASSO, OKLAHOMA PLANNING COMMISSION MEMBERS, CITY COUNCIL MEMBERS, CITY MANAGER Ve, the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by the Towing drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact on ae land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. al .enies the annexation request of the tract of land located "approximately 530'east of North 145th East Avenue on the south side o 'last 106th Street North, containing approximately 21 acres." - signature of person circulating this petition NAME -&-l1 - - , ~j ADDRESS AEC ---4:0---3- ---a a--~~--- 10 01 /V j5.2 L 4v-?- q -As --E--- - 1tCq :S+ - f0v -5-/. Al. --E mtt PETITION TO THE CITY OF OWASSO, OKLAHOMA PLANNING COMMISSION MEMBERS, CITY COUNCIL MEMBERS, CITY MANAGER We, the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by the ;rowirig drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact on he land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. a lenies the annexation request of the tract of land located "approximately 530'east of North 145th East Avenue on the south side c ,last 106th Street North, containing approximately 21 acres." signature of person circaatin s petition XT A T fT' ADDRESS I b3H~ P~f eve dwvk sso JL- - / PETITION TO THE CITY OF OWASSO, OKLAHO'M,A PLANNING COMMISSION MEMBERS, CITY COUNCIL MEMBERS, CITY MANAGER Ne, the undersigned, residents of the State of Oklahoma and more specifically homeowners and property owners affected by thf ;rowibg drainage and flooding issues of Coffee Creek and surrounding tributaries in Tulsa and Rogers County and its impact or, he land, road, environment as well as safety concerns request the city and its responsible commissions, engineers, officials, et. f Ienies the annexation request of the tract of land located "approximately 530'east of North 1450' East Avenue on the south side 'sast 105'' Street North, containing approximately 21 acres." signature of person circulating thWpetition 4-==-- --t!-- 'rr zfJ ~il ~ - - P ~s -=CA-1 ' - = - -1-r ---------------------------_-------w-- _ _F------------------- - - r-.. r- -3r_r- ADDRESS Ai n2,15 d - U five- - Z~8/ el' Lel - L L L