The URL can be used to link to this page

Home My WebLink About2009.09.01_OPWA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC WORKS AUTHORITY TYPE OF MEETING: Regular DATE: September 1, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the offkco of the`Cit Clerk and posted at City Hall at 5:00 p.m. on Friday, August 28, 2009. Juliann M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non - debatable. A. Approval of the Minutes of the August 18, 2009 Regular Meeting. Attachment # 3 -A B. Approval of Claims. Attachment # 3 -B C. Rejection of all bids received for the purchase of water meters and authorization for the staff to rebid the project. Attachment # 3 -C 0 .'. MANAGBRIA L Agendas '.OPWAA2009.0901 d- Owasso Public Works Authority September 1, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPWA Manager. 6. Report from OPWA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. 0. MANAGERIAL. Agendas OPWA `N09`01)01 do, OWASSO PUBLIC WORKS AUTHORITY MINUTES OF REGULAR MEETING Tuesday, August 18, 2009 The Owasso Public Works Authority met in regular session on Tuesday, August 18, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6:00 p.m. on Friday, August 14, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 6:30 p.m. ITEM 2. INVOCATION The invocation was offered by Pastor Jay Henderson, Campus Pastor for Life Church. ITEM 3. FLAG SALUTE Trustee Guevara led the flag salute. ITEM 4. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman Doug Bonebrake, Vice Chair Wayne Guevara, Trustee Jon Sinex, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 5. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of the Minutes of the August 4, 2009 Regular Meeting. B. Approval of Claims. Owasso Public Works Authority August 18, 2009 C. Acknowledgement of receiving the monthly FY 2009 -2010 budget status report. D. Approval of the Certification of Completion and Distribution of the 2009 Annual Water Quality Report and authorization for the Chairman to execute the necessary documents. Mr. Guevara moved, seconded by Mr. Stovall, to approve the OPWA Consent Agenda with claims totaling $317,863.46. The payroll payment report for pay period ending 8/01/09 was included for review. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0. ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ADOPTION OF RESOLUTION NO. 2009 -06, A RESOLUTION ESTABLISHING RATES FOR WATER SERVICE WITHIN AND OUTSIDE THE CORPORATE LIMITS OF OWASSO AND ESTABLISHING AN EFFECTIVE DATE Mr. Ray presented the item, recommending Trustee adoption of Resolution No. 2009 -06, a resolution adjusting the Owasso Public Works Authority water rates to offset the rate increase from the City of Tulsa, and establishing an effective date for adjustment of October 1, 2009. Mr. Sinex moved, seconded by Mr. Stovall, for adoption of Resolution No. 2009 -06, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0. 2 Owasso Public Works Authority August 18, 2009 ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE ACKNOWLEDGEMENT OF THE OKLAHOMA WATER RESOURCES BOARD APPROVAL OF LOAN NO. ORF -09- 0007 -CW AND LOAN NO. ORF -09- 0003 -CW FOR THE PURPOSE OF FUNDING IMPROVEMENTS TO THE WASTEWATER TREATMENT PLANT AND PUMP STATION PROJECT, CONSTRUCTING THE EAST 76" STREET SANITARY SEWER INTERCEPTOR PROJECT, AND CONSTRUCTING THE GARNETT ROAD REGIONAL DETENTION FACILITY PROJECT; AND, AUTHORIZATION FOR STAFF TO PROCEED WITH THE REQUIRED BIDDING PROCESS FOR EACH PROJECT Mr. Ray presented the item, recommending Trustee acknowledgement of the OWRB's approval of both loan applications; and, authorization for staff to begin the required bidding process for each project. Mr. Sinex moved, seconded by Mr. Guevara, for Trustee acknowledgement of OWRB's approval of loan applications and authorization for staff to being the required bidding process, as recommended. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0. ITEM 9. REPORT FROM OPWA MANAGER No report ITEM 10. REPORT FROM OPWA ATTORNEY No report ITEM 11. NEW BUSINESS None 3 Owasso Public Works Authority ITEM 12. ADJOURNMENT Mr. Guevara moved, seconded by Mr. Sinex, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5 -0 and the meeting was adjourned at 6:52 p.m. Pat Fry, Minute Clerk 11 August 18, 2009 Stephen Cataudella, Chairman Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amount OPWA ADMINISTRATION UNIFIRST HOLDINGS LP UNIFORM SERVICE 50.65 MYERS ENGINEERING RWD3 VS CITY OF OWASSO 1,161.00 OFFICE DEPOT INC OFFICE SUPPLIES 138.78 UNIFIRST HOLDINGS LP UNIFORM SERVICE 43.05 AEP /PSO ELECTRIC USE 969.28 AT &T LONG DISTANCE LONG DISTANCE SERVICE 17.77 JPMORGAN CHASE BANK MEETING EXPENSE 17.63 TOTAL OPWA ADMINISTRATION 2,398.16 UTILITY BILLING TECHNICAL PROGRAMMING SERVICES INC BILLING SERVICES 1,371.64 JPMORGAN CHASE BANK DEL - PRINTER CARTRIDGE 83.59 DAVID R. OLINGHOUSE METER READER 381.60 TYRONE EUGENE DINKINS METER READER 207.45 NOLAN RAY LANE METER READER 260.55 MARK MEYER METER READER 345.15 OFFICE DEPOT INC OFFICE SUPPLIES 2.14 OFFICIAL PAYMENTS CORPORATION BILLING SERVICES 6.25 TREASURER PETTY CASH RECYCLE KEY 1.71 TOTAL UTILITY BILLING 2,660.08 WATER TULSA TECHNOLOGY CENTER CONFINED SPACE REFRESHER 50.00 JPMORGAN CHASE BANK WATER PROD -12 VOLT PUMP 865.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 72.68 UNIFIRST HOLDINGS LP UNIFORM SERVICE 65.81 APRIL NEWELL SAFETY CLOTHING 26.40 SPRINT SPRINT CARDS 99.98 JPMORGAN CHASE BANK WATER PROD -METER SET 1,076.93 JPMORGAN CHASE BANK WATER PROD -METER CAN 96.00 JPMORGAN CHASE BANK WATER PROD -METER SETS 2,701.18 AEP /PSO ELECTRIC USE 387.28 USA MOBILITY WIRELESS, INC PAGER USE 92.40 JPMORGAN CHASE BANK OWASSO LUMBER -REBAR PINS 48.00 TOTAL WATER 5,581.66 WASTEWATER TREATMENT AT &T LONG DISTANCE LONG DISTANCE SERVICE 3.61 JPMORGAN CHASE BANK ROSE ST COLLEGE -LAB CLASS 250.00 USA MOBILITY WIRELESS, INC PAGER USE 23.10 JPMORGAN CHASE BANK TATE BOYS -GOLF CART TIRES 149.75 SPRINT SPRINT CARDS 137.48 APRIL NEWELL SAFETY CLOTHING 26.40 AEP /PSO ELECTRIC USE 12,612.92 KOMLINE SANDERSON ENGINEERING CORP. UPPER /LOWER BELTS 3,956.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 65.74 JPMORGAN CHASE BANK FIZZO WATER -LAB WATER 20.64 Page 1 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amount WASTEWATER TREATMENT.. GREEN COUNTRY TESTING, INC WWTP TESTING 40.00 GREEN COUNTRY TESTING, INC WWTP TESTING 40.00 JPMORGAN CHASE BANK EQUIP ONE - HYDROLIC OIL 47.96 JPMORGAN CHASE BANK WASTE MGMT- SLUDGE REMOVAL 2,959.62 UNIFIRST HOLDINGS LP UNIFORM SERVICE 66.07 ROYAL FILTER MANUFACTURING COMPANY AIR FILTER & CARTRIDGE 657.01 NCL OF WISCONSIN, INC. NORTH CENTRA WWTP SUPPLIES 112.95 SIEMENS WATER TECHNOLOGIES, CORP WATER QUALITY TESTING 1,049.00 TOTAL WASTEWATER TREATMENT 22,218.25 WASTEWATER COLLECTION; ANCHOR STONE COMPANY MARBLE STONE 640.23 TULSA NEW HOLLAND INC PARTS 301.53 JOLIE, INC. THE UPS STORE SHIPPING CHARGES 206.69 TULSA TECHNOLOGY CENTER CONFINED SPACE REFRESHER 50.00 UNIFIRST HOLDINGS LP UNIFORM SERVICE 45.73 UNIFIRST HOLDINGS LP UNIFORM SERVICE 41.24 APRIL NEWELL SAFETY CLOTHING 26.40 SPRINT SPRINT CARDS 99.98 JPMORGAN CHASE BANK LOWES- CEMENT /BLOCKS 32.44 JPMORGAN CHASE BANK LOWES- CONCRETE 16.50 JPMORGAN CHASE BANK WATER PROD - FLAGS /PAINT 121.95 JPMORGAN CHASE BANK WATER PROD - MANHOLE REPAIR 707.86 JPMORGAN CHASE BANK WATER PROD -FLAGS 110.00 USA MOBILITY WIRELESS, INC PAGER USE 30.80 AEP /PSO ELECTRIC USE 4,026.82 JPMORGAN CHASE BANK WATER PROD - REPAIR PARTS 556.70 JPMORGAN CHASE BANK WATER PROD -HIP BOOTS 99.00 TOTAL WASTEWATER COLLECTIONS 7,113.87 REFUSE COLLECTIONS USA MOBILITY WIRELESS, INC PAGER USE 53.90 SPRINT SPRINT CARDS 49.99 APRIL NEWELL SAFETY CLOTHING 26.40 JPMORGAN CHASE BANK WASTE MGMT- REFUSE TPING 7,604.78 ALSUMA TRUCK & EQUIP REPAIR PARTS 197.50 ALSUMA TRUCK & EQUIP REPAIR PARTS 285.75 UNIFIRST HOLDINGS LP UNIFORM SERVICE 50.21 NATIONAL POWER WASH, INC POWER WASH REFUSE VEHICLE 180.00 MCNEILUS FINANCIAL INC DBA MCNEILUS LIFT REPAIR 295.00 LENOX WRECKER SERVICE INC TOWING 275.00 JPMORGAN CHASE BANK BUMPER TO BUMPER -HOSE 4.00 JPMORGAN CHASE BANK GELLCO- SAFETY SHOES 80.99 UNIFIRST HOLDINGS LP UNIFORM SERVICE 55.51 TOTAL REFUSE COLLECTIONS 9,159.03 Page 2 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description Payment Amounl RECYCLE CENTER JPMORGAN CHASE BANK MAXWELL SUPPLY -WIRE 828.10 JPMORGAN CHASE BANK LOWES- FRAMING SUPPLIES 74.80 JPMORGAN CHASE BANK LOWES- FORMING SUPPLIES 13.76 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE TPING 1,925.66 JPMORGAN CHASE BANK WASTE MGMT- RECYCLE R/O 4,447.73 JPMORGAN CHASE BANK LOWES- SUPPLIES 67.83 UNIFIRST HOLDINGS LP UNIFORM SERVICE 16.53 UNIFIRST HOLDINGS LP UNIFORM SERVICE 14.58 MILL CREEK LUMBER & SUPPLY RECYCLE DRIVEWAY REPAIR 47.31 MILL CREEK LUMBER & SUPPLY RECYCLE DRIVEWAY REPAIR 3.91 ANCHOR STONE COMPANY RECYCLE DRIVEWAY REPAIR 569.03 ANCHOR STONE COMPANY RECYCLE DRIVEWAY REPAIR 743.16 ANCHOR STONE COMPANY RECYCLE DRIVEWAY REPAIR 91.52 MILL CREEK LUMBER & SUPPLY RECYCLE DRIVEWAY REPAIR 4.30 MILL CREEK LUMBER & SUPPLY RECYCLE DRIVEWAY REPAIR 38.46 MILL CREEK LUMBER & SUPPLY RECYCLE DRIVEWAY REPAIR 4.30 MILL CREEK LUMBER & SUPPLY RECYCLE DRIVEWAY REPAIR 83.23 TWIN CITIES READY MIX, INC RECYCLE DRIVEWAY REPAIR 2,760.00 SHERWOOD CONSTRUCTION CO, INC CONCRETE - RECYCLE DRIVEWAY 4,455.00 AEP /PSO ELECTRIC USE 60.08 TOTAL RECYCLE CENTER 16,249.29 OPWA DEBT SERVICE OKLAHOMA WATER RESOURCES BOARD ORF -03- 0005 -DW /2006 129,378.37 THE BANK OF NEW YORK TRUST CO OPWA'06 PROM NOTE 198,171.56 THE BANK OF NEW YORK TRUST CO 618733/06 NOTE 35,992.50 THE BANK OF NEW YORK TRUST CO 618713/FAP010003 -L /01C 6,409.47 THE BANK OF NEW YORK TRUST CO 618708/FAP040006 -L /04 21,635.96 THE BANK OF NEW YORK TRUST CO 618710/ORF01002 -L /01 B 11,819.56 THE BANK OF NEW YORK TRUST CO 618716/ORF020017 -L /02B 9,918.12 THE BANK OF NEW YORK TRUST CO 618721/FAP92107- LB /93B 3,690.07 THE BANK OF NEW YORK TRUST CO 618719/ORF99008 -L/99B 3,576.72 TOTAL OPWA DEBT SERVICE 420,592.33 FUND GRAND TOTAL 485,972.6 OPWA STF DEBT SERVICE HAWKINS DELAFIELD & WOOD LLP ARBITRAGE REBATE 4,000.00 THE BANK OF NEW YORK TRUST CO 628924/07 NOTE 137,506.00 RCB TRUST SERVICES SERIES 2004 NOTE 135,373.29 RCB TRUST SERVICES SERIES 2005 NOTE 136,255.52 RCB TRUST SERVICES SERIES 2008 NOTE 44,948.22 TOTAL OPWA STF DEBT SERVICE 458,083.03 Page 3 Claims List 09/01/09 Budget Unit Title Vendor Name Payable Description jPayment Amouni FUND GRAND TOTAL 458,083.0 OPWA ST SUB - DEBT SERV SF MARKETPLACE INVESTORS, LTD ATT: DEVELOPMENT AGREEMENT SF SHOPS INVESTORS, L.P. DEVELOPMENT AGREEMENT 82,108.56 59,676.27 TOTAL OPWA ST SUB - DEBT SERV 141,784.83 FUND GRAND TOTAL 141,784.8 OPWA GRAND TOTAL $1,085,840.53 Page 4 OWASSO PUBLIC WORKS AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/15/09 Department Payroll Expenses Total Expenses OPWA Administration 13,190.75 18,638.92 Utility Billing 4,619.20 7,339.44 Water 10,908.34 17,278.22 Wastewater 11,970.13 19,014.45 Wastewater Collection 6,106.25 10,023.73 Refuse 10,895.97 16,127.79 Recycle Center 1,046.40 1,792.94 FUND TOTAL 58,737.04 90,215.49 MEMORANDUM TO: THE HONORABLE CHAIR AND TRUSTEES OWASSO PUBLIC WORKS AUTHORITY FROM: TRAVIS BLUNDELL UTILITY SUPERINTENDENT SUBJECT: FY 2009 -2010 WATER METER PURCHASE CONTRACT AWARD DATE: August 26, 2009 BACKGROUND: On an annual basis, the Owasso Public Works Authority purchases water meters through a bidding process. The Trustees last approved a purchase contract with Water Products of Oklahoma in October 2008; thus, a new contract bid is in need to keep prices current. The FY 2009 -2010 Public Works Department Water Division operating budget includes funding to purchase water meters for new service installations, zero -usage replacements and replacement of nonstandard water meters. BID EVALUATION: The advertisement for bids was published in the July 28th and August 4th editions of the Owasso Reporter. Additionally, bid specifications were mailed to six (6) potential vendors. The sealed bids were opened August 18, 2009. Only two (2) bids were received; one from Water Products of Oklahoma, Inc. (Owasso, Oklahoma) and one from HD Supply Waterworks (Oklahoma City, Oklahoma). Upon review of the submitted bids, the public works staff determined a discrepancy in the bid specifications, resulting in an inaccurate bid. RECOMMENDATION: Due to the discrepancy found in the bid specifications, the staff recommends Trustee rejection of all bids submitted, and authorization for the staff to re -bid the annual water meter contract.