HomeMy WebLinkAbout2009.09.15_City Council AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING: Regular
DATE: September 15, 2009
TIME: 6:30 p.m.
PLACE: City Council Chambers, Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on
Friday, September 11, 2009. - ,;r
, Deputy
AGENDA
Call to Order
Mayor Stephen Cataudella
2. Invocation
Dr. Craig Shaw, Superintendent of Rejoice Schools
3. Flag Salute
4. Roll Call
5. Recognition of the City of Owasso Employee of the Quarter
Mr. Ray
Mr. Ray will recognize the Employee of the Quarter for 2009.
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Owasso City Council
September 15, 2009
Page 2
6. Consideration and appropriate action relating to a request for City Council approval of the
Consent Agenda. All matters listed under "Consent" are considered by the City Council to
be routine and will be enacted by one motion. Any City Councilor may, however, remove
an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is
non-debatable.
A. Approval of Minutes of the September 1, 2009 Regular Meeting and September 8, 2009
Special Meeting.
Attachment # 6-A
B. Approval of Claims.
Attachment # 6-B
C. Acknowledgement of receiving the monthly FY 2009-10 budget status report.
Attachment # 6-C
D. Approval of Ordinance #947, an ordinance formally approving annexation request OA
09-01, consisting of approximately 21 acres located near the southeast corner of N.
145th East Avenue and E. 106th Street North.
Attachment # 6-E
Staff will recommend City Council approve Ordinance No. 947 and has listed this item
in the consent section of the agenda based on City Council action taken September 1,
2009 to approve the annexation request.
7. Consideration and appropriate action relating to items removed from the Consent Agenda.
8. Consideration and appropriate action relating to a request for City Council approval of an
amendment to the Owasso Land Use Master Plan.
Mr. Wiles
Attachment # 8
Staff will recommend City Council approve an amendment to the Owasso Land Use Master
Plan changing the designated land use from Transitional to Residential for property
containing 21 acres and generally located near the southeast corner of E. 106th Street North
and N. 145 th East Avenue.
Owasso City Council
September 15, 2009
Page 3
9 Consideration and appropriate action relating to a request for City Council approval of an
interlocal agreement between the City of Owasso and Tulsa County for services related to
the FY 2008-2009 street rehabilitation program and authorization for the Mayor to execute
the agreement.
Mr. Feary
Attachment # 9
Staff will recommend City Council approve an interlocal agreement between the City of
Owasso and Tulsa County providing payment for services rendered in relation to paving
assistance associated with the FY 2008-2009 Street Rehabilitation Program and authorize
the Mayor to execute the agreement.
10. Consideration and appropriate action relating to a request for City Council approval of a
contract between the City of Owasso and Youth Services of Tulsa, Incorporated for the
establishment and operation of the Owasso Youth Court and authorization for the City
Manager to execute such contract for services.
Ms. Lombardi
Attachment # 10
Staff will recommend City Council approve a one year contract between the City of
Owasso and Youth Services of Tulsa, Incorporated in the amount of $45,000 for the
establishment and operation of the Owasso Youth Court and authorize the City Manager to
execute the contract.
11. Consideration and appropriate action relating to a request for City Council approval of an
agreement between the City of Owasso and Heartland Consulting Incorporated for
consulting services in relation to transportation issues and authorization for the City
Manager to execute the agreement.
Mr. Ray
Attachment # 11
Staff will recommend City Council approve a one year agreement between the City of
Owasso and Heartland Consulting Incorporated for consulting services in the amount of
$126,000 and authorize the City Manager to execute the agreement.
12. Report from City Manager.
Owasso City Council
September 15, 2009
Page 4
13. Report from City Attorney.
14. Report from City Councilors.
15. New Business (New Business is any item of business which could not have been foreseen
at the time of posting of the agenda.)
16. Adjournment.
OWASSO CITY COUNCIL
MINUTES OF REGULAR MEETING
Tuesday, September 1, 2009
The Owasso City Council met in regular session on Tuesday, September 1, 2009 in the Council
Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall
bulletin board at 5:00 p.m. on Friday, August 28, 2009.
ITEM 1. CALL TO ORDER
Mayor Cataudella called the meeting to order at 6:30 p.m.
ITEM 2. INVOCATION
The invocation was offered by Pastor Bruce McCarty, Owasso First Assembly of God.
ITEM 3. FLAG SALUTE
Councilor Sinex led the flag salute.
ITEM 4. ROLL CALL
PRESENT ABSENT
Steve Cataudella, Mayor
Doug Bonebrake, Vice Mayor
Wayne Guevara, Councilor
Jon Sinex, Councilor
Bryan Stovall, Councilor
A quorum was declared present.
STAFF
Rodney Ray, City Manager
Julie Lombardi, City Attorney
ITEM 5. PRESENTATION OF THE CHARACTER TRAIT OF RESPONSIBILITY
Mr. Keith Wilkes, a member of the Owasso Character Council, presented to the Council
"Responsibility," the Character Trait of the Month for September, 2009.
Owasso City Council September 1, 2009
ITEM 6. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF THE CONSENT AGENDA
A. Approval of Minutes of the August 18, 2009 Regular Meeting.
B. Approval of Claims.
C. Approval of the settlement and authorization for payment of a court ordered
workers' compensation settlement for Keith Thomas in the total amount of
$43,376.31.
Mr. Sinex moved, seconded by Mr. Guevara, to approve the Consent Agenda with claims
totaling $776,691.78. Also included for review were the healthcare self-insurance claims report
and the payroll payment report for pay period 8/15/09.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5-0.
ITEM 7. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS
REMOVED FROM THE CONSENT AGENDA
No action was required on this item.
ITEM 8. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL ACCEPTANCE OF A DONATION FROM THE
WAL-MART FOUNDATION IN THE AMOUNT OF $1,500 AND APPROVAL
OF A BUDGET AMENDMENT TO THE FY 2009-2010 GENERAL FUND
INCREASING ESTIMATED REVENUES AND THE APPROPRIATION FOR
EXPENDITURES IN THE POLICE AND FIRE DEPARTMENTS
Chief Yancey presented the item, recommending Council acceptance of a donation from the
Wal-Mart Foundation and approval of a budget amendment to the FY 2009-2010 General Fund
increasing estimated revenues by $1,500 and increasing the appropriation for expenditures in the
Police Department by $750 and the Fire Department by $750.
Mr. Bonebrake moved, seconded by Mr. Stovall, for Council acceptance of a donation from the
Wal-Mart Foundation, and approval of budget amendments, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5-0.
2
Owasso City Council
September 1, 2009
ITEM 9. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL TO PURCHASE FOUR (4) VEHICLES
FOR USE BY THE POLICE DEPARTMENT IN AN AMOUNT NOT TO
EXCEED $88,440
Chief Yancey presented the item, recommending Council approval to purchase four (4) 2010
Ford Crown Victoria's for use by the Owasso Police Department from Bob Hurley Ford in Tulsa,
Oklahoma in an amount not to exceed $88,400.
Mr. Sinex moved, seconded by Mr. Guevara, for Council approval to purchase four (4) 2010
Ford Crown Victoria's, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5-0.
ITEM 10. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A
REQUEST FOR COUNCIL APPROVAL OF ANNEXATION REQUEST OA 09-
01, CONSISTING OF APPROXIMATELY 21 ACRES LOCATED NEAR THE
SOUTHEAST CORNER OF N. 145TH EAST AVENUE AND E. 106TH STREET
NORTH
Mr. Wiles presented the item, recommending Council approval of annexation request OA 09-01.
Citizens addressing the Council regarding this item were Charlie Brown, Mark Bedair, Paula
Hamlin, Gary Cummins, Dutch Harbert and Paul Pennekamp.
Mr. Sinex moved, seconded by Mr. Guevara, for Council approval of annexation request OA 09-
01, as recommended.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5-0.
ITEM 11. REPORT FROM CITY MANAGER
Mr. Ray reported on the progress of the Hwy 169 Widening Project.
3
Owasso City Council September 1, 2009
ITEM 12. REPORT FROM CITY ATTORNEY
No report
ITEM 13. REPORT FROM CITY COUNCILORS
Councilor Bonebrake stated how grateful he was for the Staff persistence in lobbying for the
Hwy 169 Widening Project.
Mr. Bonebrake also asked the status of the County Overlay Project. Ms. Lombardi stated she
hoped to have an agreement on the contract between City of Owasso and Tulsa County in the
next day or so. Mr. Stevens added that the City and County would definitely do better than last
year with the scheduling of work to be done by City and by County.
ITEM 14. NEW BUSINESS
None
ITEM 15. ADJOURNMENT
Mr. Sinex moved, seconded by Mr. Guevara, to adjourn.
YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall
NAY: None
Motion carried 5-0 and the meeting was adjourned at 7:30 p.m.
Stephen Cataudella, Mayor
Pat Fry, Minute Clerk
4
OWASSO CITY COUNCIL
MINUTES OF SPECIAL MEETING
Tuesday, September 8, 2009
The Owasso City Council met in a special meeting on Tuesday, September 8, 2009 in the
Council Chambers at Old Central, 109 N. Birch Street, per the Notice of Public Meeting and
Agenda posted on the City Hall bulletin board at 5:30 PM on Thursday, September 3, 2009,
ITEM 1: CALL TO ORDER.
Vice Mayor Bonebrake called the meeting to order at 6:04 PM.
PRESENT
Doug Bonebrake, Vice Mayor
Wayne Guevara, Councilor
Jon Sinex, Councilor
Bryan Stovall, Councilor
ABSENT
Steve Cataudella, Mayor
A quorum was declared present.
ITEM 2: DISCUSSION RELATED TO ADMINISTRATIVE ITEMS.
A. PROPOSED RENEWAL OF AN AGREEMENT BETWEEN CITY OF
OWASSO AND YOUTH SERVICES OF TULSA FOR OPERATION OF THE
OWASSO YOUTH COURT
Ms. Bishop reviewed the proposed agreement. It was explained that the current agreement is set
to expire on September 30, 2009 and the proposed agreement would allow for a one year
continuation of the Youth Court program with no increase in the current cost of service. This
item will be forwarded to the City Council for action during the September 15, 2009 meeting.
ITEM 3: DISCUSSION RELATING TO OPERATIONAL ITEMS
A. PROPOSED AMENDMENT TO THE OWASSO LAND USE MASTERPLAN
Mr. Lehr reviewed the item. It was explained that the amendment would change the designated
land use of 21 acres of property located near the southeast corner of E. 106th Street North and N.
145th East Avenue from Transitional Use to Residential Use. This item will be forwarded to the
City Council for action during the September 15, 2009 meeting.
ITEM 4: DISCUSSION RELATING TO CITY MANAGER ITEMS
A. PLANNING FOR IDEAL
B. DOWNTOWN OVERLAY DISTRICT
C. QUALITY OF LIFE INITIATIVE UPDATE
D. CITY MANAGER'S REPORT
Owasso City Council September 8, 2009
A) Mr. Ray and Ms. Willson introduced a long range planning concept and discussion was held
by City Council. B) Mr. Ray and Mr. Wiles explained a planning tool used by cities to create
special zoning overlay districts and discussion was held by the City Council. C) Mr. Ray
explained that the city staff continues to review proposals received for implementing a third
party public input system for quality of life issues, and that an item would be placed on the
October worksession for further discussion of the proposals received. D) Under the City
Manager's Report, the following items were presented: Mr. Ray explained that an item will be
placed on the September 15, 2009 City Council agenda for action regarding the interlocal
agreement between the City of Owasso and Tulsa County for paving assistance with the FY
2008-2009 Street Rehabilitation Program; and for the contract for consulting services between
the City of Owasso and Heartland Consulting. Mr. Ray provided the City Council with a sales
tax report. Mr. Ray and Mr. Fowler provided the City Council with an update on the Annual
Block Party to be held September 12, 2009.
ITEM 5: REPORT FROM CITY COUNCILORS
No reports were provided.
ITEM 6: ADJOURNMENT
Councilor Stovall motioned for adjournment, seconded by Councilor Sinex. All were in favor
and the meeting adjourned at 8:40 PM.
YEA: Bonebrake, Guevara, Sinex, Stovall
NAY: None
Motion carried 4-0.
Vice Mayor Doug Bonebrake
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amount
GENERAL
TREASURER PETTY CASH
CC REFUND/BACA
50.00
TREASURER PETTY CASH
CC REFUND/M. SMITH
50.00
AEP/PSO
STREET LIGHTS
14.61
TOTAL GENERAL 114.61
MUNICIPAL COURT
JPMORGAN CHASE BANK
MEAL FOR COURT
25.00
TREASURER PETTY CASH
MEETING EXPENSE
27.98
LAW ENFORCEMENT SYSTEMS
CITATION BOOKS
998.00
TOTAL MUNICIPAL COURT 1,050.98
MANAGERIAL
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
112.04
JPMORGAN CHASE BANK
MEETING EXPENSE
13.00
JPMORGAN CHASE BANK
MEETING EXPENSE
46.15
JPMORGAN CHASE BANK
MEETING EXPENSE
60.90
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
83.33
JPMORGAN CHASE BANK
MEETING EXPENSE
14.18
JPMORGAN CHASE BANK
MEETING EXPENSE
39.91
JPMORGAN CHASE BANK
MEETING EXPENSE
92.21
JPMORGAN CHASE BANK
MEETING EXPENSE
63.66
JPMORGAN CHASE BANK
HOBBY LOBBY-SUPPLIES
13.75
JPMORGAN CHASE BANK
MEETING EXPENSE
153.35
JPMORGAN CHASE BANK
MEETING EXPENSE
63.13
JPMORGAN CHASE BANK
MEETING EXPENSE
15.70
JPMORGAN CHASE BANK
MEETING EXPENSE
57.05
JPMORGAN CHASE BANK
MEETING EXPENSE
11.63
TULSA METRO CHAMBER OF COMMERCE
REGISTRATION FEE
30.00
FIRST BANK OF OWASSO
OSU/TULSA BUSINESS FORUM
1,550.00
TOTAL MANAGERIAL 2,419.99
FINANCE
JPMORGAN CHASE BANK
AMAZON-G2G BOOK
8.99
JPMORGAN CHASE BANK
SUNGARD CONFERENCE
389.40
TOTAL FINANCE 398.39
HUMAN RESOURCES
AMERICANCHECKED, INC ATTN: BILLING
PRE EMP BACKGROUND CHECKS
276.70
COMMUNITYCARE EAP
EMPLOYEE ASSISTANCE PROGR
220.00
THE OKLAHOMA PUBLISHING COMPANY THE
ADVERTISING
390.85
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
16.69
JPMORGAN CHASE BANK
USPS-POSTAGE
10.60
JPMORGAN CHASE BANK
MEETING EXPENSE
11.76
JPMORGAN CHASE BANK
TEACHING SUPPLY-POCKETS
11.26
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
31.11
TREASURER PETTY CASH
CHAMBER MEETING
10.00
TULSA WORLD
ADVERTISING
1,357.54
COMMUNITY PUBLISHERS INC
ADVERTSING
120.95
Page 1
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
payment Amouni
HUMAN RESOURCES...
WEAVER DRUG TESTING LABORATORY
RANDOM DRUG TEST
168.00
WEAVER DRUG TESTING LABORATORY
RANDOM DRUG TEST
95.00
WEAVER DRUG TESTING LABORATORY
RANDOM DRUG TEST
209.00
TOTAL HUMAN RESOURCES 2,929.46
HR - CHARACTER INITIATIVE IA N Z SIGNS & SHIRTS, INC CHARACTER INITIATIVE 1,478.50
TOTAL HR -CHARACTER INITIATIVE 1,478.50
GENERAL GOVERNMENT
ROBERT B. MOBERLY
ARBITRATION-HARPER
4,138.57
MCAFEE & TAFT
LEGAL FEES-HARPER
75.90
MCAFEE & TAFT
LEGAL FEES-COLLINS
84.00
NEWTON, O'CONNOR, TURNER & KETCHUM
LEGAL SERVICES-COX
306.54
HEARTLAND CONSULTING, INC
CONSULTING FEES FY10
10,500.00
AMERICAN WASTE CONTROL INC
FRONT LOAD SERVICE
131.26
TREASURER PETTY CASH
POSTAGE
10.86
CINTAS CORPORATION
CARPET-MAT CLEANING
27.18
IKON OFFICE SOLUTIONS, INC
COPIER SERVICE & SUPPLIES
472.48
XEROX CORPORATION
COPIER SERVICE & SUPPLIES
687.70
TULSA COUNTY CLERK
FILING FEES
86.00
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION/PUBLIC
100.80
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION/PUBLIC
99.40
COMMUNITY PUBLISHERS INC
MEDIA PUBLICATION/PUBLIC
123.20
NEOPOST LEASING, INC
POSTAGE MACHINE LEASE
389.00
MAILROOM FINANCE INC
POSTAGE
1,000.00
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
23.83
AT&T
CONSOLIDATED PHONE BILL
660.59
GRAND GATEWAY ECO. DEV. ASSC.
PELIVAN TRANSIT - JULY 09
4,939.30
CHARNEY, BUSS, & WILLIAMS, P.C.
LEGAL SERVICES - DETHEROW
62.50
TOTAL GENERAL GOVERNMENT 23,919.11
COMMUNITY DEVELOPMENT
LIVINGSTON, KEN
NUISANCE ABATEMENT MOWING
150.00
JOHNNY-WAYNE MCKNIGHT
NUISANCE ABATEMENT MOWING
150.00
JUETT WEBSTER
NUISANCE ABATEMENT MOWING
150.00
TULSA COUNTY MIS
MONTHLY SERVICE CHARGE
30.00
JPMORGAN CHASE BANK
USPS-POSTAGE
44.00
TREASURER PETTY CASH
FILING
13.00
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
270.46
CITY GARAGE
PARTS FOR CITY VEHICLES
13.54
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
158.33
JUETT WEBSTER
NUISANCE ABATEMENT MOWING
200.00
RICHARD L. BYRNE II
NUISANCE ABATEMENT MOWING
500.00
I
NDIAN NATIONS COUNCIL OF GOVERNMEN
QUARTERLY MEMBERSHIP DUES
4,817.25
TOTAL COMMUNITY DEVELOPMENT 6,496.58
Page 2
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amouni
ENGINEERING
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
166.66
CITY GARAGE
PARTS FOR CITY VEHICLES
12.81
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
305.67
UNITED STATES CELLULAR CORPORATION
CELL PHONE SERVICE
112.86
JPMORGAN CHASE BANK
JAMAR-TRAFFIC COUNTERS
2,042.00
JPMORGAN CHASE BANK
DRY CLEANING ST-UNIFORMS
8.40
JPMORGAN CHASE BANK
HOBBY LOBBY-SUPPLIES
18.49
JPMORGAN CHASE BANK
DRY CLEANING ST-UNIFORMS
9.80
TOTAL ENGINEERING 2,676.69
INFORMATION TECHNOLOGY
JPMORGAN CHASE BANK
COX-FIBER INTERNET
1,550.00
JPMORGAN CHASE BANK
AMER AIRLINES-CONF TRAVEL
247.90
OFFICE DEPOT INC
OFFICE SUPPLIES
36.08
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
29.01
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
66.66
TOTAL INFORMATION TECHNOLOGY 1,929.65
SUPPORT SERVICES
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
233.33
CITY GARAGE
PARTS FOR CITY VEHICLES
13.29
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
9.98
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
325.00
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
218.83
JPMORGAN CHASE BANK
LOWES-SMALL TOOLS
6.96
JPMORGAN CHASE BANK
INTERSTATE BATTERY-RETURN
-7.20
JPMORGAN CHASE BANK
LOWES-FLOOR GLUE
66.86
JPMORGAN CHASE BANK
LOWES-FILLER PLATES
7.80
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
23.69
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
23.69
JPMORGAN CHASE BANK
LOWES-PAINT FOR EOC
46.94
JPMORGAN CHASE BANK
LIBERTY FLAGS-FLAGS
356.40
JPMORGAN CHASE BANK
LOWES-LIGHTS/BALLAST
119.72
SCHINDLER ELEVATOR INC
ELEVATOR MAINT CITY HALL
728.58
JPMORGAN CHASE BANK
LOWES-PAINT/SUPPLIES
121.11
JPMORGAN CHASE BANK
LOWES-PAINT/SUPPLIES
21.98
JPMORGAN CHASE BANK
INTERSTATE-BATTERIES
89.96
JPMORGAN CHASE BANK
RADIOSHACK-CABLE
18.67
AT&T
CONSOLIDATED PHONE BILL
135.06
JPMORGAN CHASE BANK
LOWES-PAINT FOR EOC
23.47
TOTAL SUPPORT SERVICES 2,584.12
CEMETERY
VERDIGRIS VALLEY ELECTRIC COOP
CEMETERY ELECTRIC
25.34
JPMORGAN CHASE BANK
P & K EQUIP-MOWER BLADES
66.84
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
96.81
Page 3
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amounl
TOTAL CEMETERY 188.99
POLICE SERVICES
JPMORGAN CHASE BANK
MEETING EXPENSE
41.87
JPMORGAN CHASE BANK
PIKEPASS REBILLS-TOLLS
3.35
JPMORGAN CHASE BANK
YALE CLEANERS-UNIFORMS
40.16
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
120.94
CITY GARAGE
PARTS FOR CITY VEHICLES
3,689.43
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
4,666.66
OWASSO FOP LODGE #149 POLICE DEPT
LEGAL DEFENSE FY10
143.50
TOTAL RADIO INC
CAMERA
125.52
JPMORGAN CHASE BANK
VIEVU-BODY CAMERA
899.95
JPMORGAN CHASE BANK
DRY CLEANING ST-UNIFORMS
1,699.45
JPMORGAN CHASE BANK
WALMART-CAMERA CARD
59.76
JPMORGAN CHASE BANK
OK LEATHER-DUTY BELT
71.77
JPMORGAN CHASE BANK
OK LEATHER-HOLSTER
64.60
JPMORGAN CHASE BANK
MEETING EXPENSE
6.27
JPMORGAN CHASE BANK
STRATEGOS INTL-SEMINAR
295.00
ARAMARK UNIFORM & CAREER APPAREL
COLLAR BRASS
28.59
ARAMARK UNIFORM & CAREER APPAREL
SCHOOL BATON
116.93
LAW ENFORCEMENT PSYCHOLOGICAL SERV
PSYCH EVALUATION
80.00
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
9,048.10
JPMORGAN CHASE BANK
HYATT-LODGING CONFERENCE
364.00
JPMORGAN CHASE BANK
SOME'S-AWARD
152.00
JPMORGAN CHASE BANK
TARGET-BRUSH
3.79
JPMORGAN CHASE BANK
JONES&BARTLESS-TRING BKS
206.81
JPMORGAN CHASE BANK
LAW EN FORE M ENT-TARGETS
826.63
JPMORGAN CHASE BANK
TRAVEL EXPENSE
21.01
JPMORGAN CHASE BANK
THE PEABODY-TAX CREDIT
-107.13
JPMORGAN CHASE BANK
OK POLICE SUPPLY-UNIFORM
49.80
JPMORGAN CHASE BANK
LASER SOURCE-TONER
100.00
JPMORGAN CHASE BANK
MEETING EXPENSE
12.99
JPMORGAN CHASE BANK
DELL-MONITOR PD LAB
196.75
JPMORGAN CHASE BANK
DELL-COMPUTER PD LAB
1,062.20
JPMORGAN CHASE BANK
OKLA ARMY SURPLUS-PINS
15.50
JPMORGAN CHASE BANK
KNOLL-INSTALL OF CHAIRS
74.92
JPMORGAN CHASE BANK
FINANCIAL EQUIP-SHREDDER
155.00
JPMORGAN CHASE BANK
OK POLICE SUPPLY-PIN
6.95
JPMORGAN CHASE BANK
INSIDE THE TAPE-CLASS
275.00
JPMORGAN CHASE BANK
OFFICE DEPOT-MARKERS
10.98
LASERWORKS INC
HP 5000 PRINTER TONER
104.95
JPMORGAN CHASE BANK
THE PEABODY-DRE CONF
782.73
JPMORGAN CHASE BANK I
NTL ASSOC OF CHIEF-CONF
275.00
JPMORGAN CHASE BANK
AERKO INTL-PEPPER SPRAY
349.50
J
PMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
25.98
J
PMORGAN CHASE BANK
SAFARI LAND-FORENSIC ROD
392.41
Page 4
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amouni
POLICE SERVICES...
JPMORGAN CHASE BANK
SIRCHIE-FILTER ASSEMBLY
29.41
JPMORGAN CHASE BANK
PEAVEY-REV SCALE
73.70
AT&T
CONSOLIDATED PHONE BILL
498.84
JPMORGAN CHASE BANK
MEETING EXPENSE
20.00
JPMORGAN CHASE BANK
PATROL TECH-UNIFORM/GRAY
2,018.38
JPMORGAN CHASE BANK
PATROL TECH-CAPTAIN BARS
23.50
JPMORGAN CHASE BANK
WALMART-KEYS
5.01
JPMORGAN CHASE BANK
WALMART-LAB SUPPLIES
23.14
TOTAL POLICE SERVICES 29,251.60
POLICE-HWY SAFETY GR FYC TOTAL RADIO INC CAMERA 1,774.48
TOTAL POLICE-HWY SAFETY GR FY09 1,774.48
POLICE COMMUNICATIONS
JPMORGAN CHASE BANK
WALMART-2 MICROWAVES
212.00
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
165.24
JPMORGAN CHASE BANK
WALMART-PRISONER MEALS
208.76
JPMORGAN CHASE BANK
LASER SOURCE-TONER
137.00
JPMORGAN CHASE BANK
LASER SOURCE-TONER
142.00
JPMORGAN CHASE BANK
OSU MEDICAL-CPR CLASS
200.00
JPMORGAN CHASE BANK
AMAZON-TRAINING BOOKS
6.98
JPMORGAN CHASE BANK
WALMART-SUPPLIES
52.02
JPMORGAN CHASE BANK
DELL-UPS'S FOR PD
202.00
JPMORGAN CHASE BANK
DELL-DVD RECORDER DRIVES
209.97
TOTAL POLICE COMMUNICATIONS 1,535.97
ANIMAL CONTROL
JPMORGAN CHASE BANK
EMBLEM ENTERPRISES-PATCH
252.55
AT&T
CONSOLIDATED PHONE BILL
43.51
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
26.25
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
26.25
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
26.25
HILL'S PET NUTRITION SALES, INC
SHELTER SUPPLIES
52.50
FULLERTON HYDRO-TEST INC.
ANIMAL CONTROL SUPPLIES
36.50
JPMORGAN CHASE BANK
OK POLICE SUPPLY-UNIFORM
122.81
JPMORGAN CHASE BANK
HORSE WAREHOUSE-VACCINES
301.55
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
169.71
CITY GARAGE
PARTS FOR CITY VEHICLES
54.61
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
166.66
TOTAL ANIMAL CONTROL 1,279.15
FIRE SERVICES
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
1,166.66
CITY GARAGE
PARTS FOR CITY VEHICLES
776.69
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
488.05
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
2,253.16
TREASURER PETTY CASH
PER DIEM/SALTS
175.50
Page 5
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
3ayment Amouni
FIRE SERVICES...
JPMORGAN CHASE BANK
LOWES-TARPS
101.92
JPMORGAN CHASE BANK
WEARGUARD-APPARE L
210.19
JPMORGAN CHASE BANK
GALLS-UNIFORM APPAREL
70.98
JPMORGAN CHASE BANK
WALMART-WATER JUG
21.57
JPMORGAN CHASE BANK
LOWES-NUTS/BOLTS
29.02
JPMORGAN CHASE BANK
AMAZON-TRAINING MANUAL
36.42
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
370.80
JPMORGAN CHASE BANK
KOHL'S-APPAREL
14.85
AT&T
CONSOLIDATED PHONE BILL
220.51
JPMORGAN CHASE BANK
HOME DEPOT-HAMMER
39.98
JPMORGAN CHASE BANK
KOHL'S-UNIFORM APPAREL
163.99
JPMORGAN CHASE BANK
P & K EQUIP-CHAINSAW PART
170.58
JPMORGAN CHASE BANK
REFLEXITE-ACCT SYSTEM
33.40
JPMORGAN CHASE BANK
LOWES-SUPPLIES
262.59
JPMORGAN CHASE BANK
OREILLY-SUPPLIES
352.43
JPMORGAN CHASE BANK
OREILLY-SUPPLIES
5.99
LASERWORKS INC
HP 5000 PRINTER TONER
104.95
OWASSO FITNESS ZONE, INC
USE OF GYM AND EQUIPMENT
225.00
WAYEST SAFETY INC
SCBA FACE MASKS
2,445.25
OKLAHOMA STATE UNIVERSITY-BURSAR
TRAINING CERTIFICATE
15.00
NORTH AMERICA FIRE EQUIPMENT CO.
FACESHIELDS FOR HELMETS
119.00
PRO-VAC LTD LLC
REPAIR VACUUM CLEANER
800.00
TERRA TELECOM LLC
TELEPHONE LINE REPAIR
98.00
THOMAS A. GAINES
REPAIR WORK ON MACK PUMP
520.41
OVERHEAD DOOR CO. OF TULSA, INC
REPAIR OF MD CARRIAGE
259.00
BMI SYSTEMS
RENTAL OF COPIER
315.65
BMI SYSTEMS
RENTAL OF COPIER
274.15
INTEGRIS AMBULATORY CARE CORPORATI
NEW HIRE PHYSICAL
450.00
NORTH AMERICA FIRE EQUIPMENT CO.
UNIFORM APPAREL
688.50
NORTH AMERICA FIRE EQUIPMENT CO.
UNIFORM APPAREL
3,537.50
JPMORGAN CHASE BANK
ADVANCE AUTO-SUPPLIES
38.73
TOTAL FIRE SERVICES 16,856.42
ODHS - FIREFIGHT GRANT JPMORGAN CHASE BANK REFLEXITE-ACCT SYSTEM 300.60
TOTAL ODHS - FIREFIGHT GRANT 300.60
EMERGENCY PREPAREDNES
AT&T
CONSOLIDATED PHONE BILL
23.03
OFFICE DEPOT INC
OFFICE SUPPLIES
5.79
WAL-MART CORP SAMS CLUB 77150903608
OPERATING SUPPLIES
12.47
TOTAL EMERGENCY PREPAREDNESS 41.29
STREETS
CITY GARAGE
PARTS FOR CITY VEHICLES
1,478.45
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
1,166.66
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
1,623.36
Page 6
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amouni
STREETS...
AMERICAN ELECTRIC POWER
MAIN STREET LIGHTING
1,000.00
AMERICAN ELECTRIC POWER
SILVER CREEK LIGHTING
513.00
JPMORGAN CHASE BANK
ATWOODS-NUTS/BOLTS
12.99
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
42.81
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
44.51
JPMORGAN CHASE BANK
WHITE STAR-KNEE BOARDS
220.53
AEP/PSO
STREET LIGHTS
4,190.07
BUMPER TO BUMPER AUTO PARTS
HITCH PIN
4.20
EQUIPMENT ONE RENTAL & SALES, INC.
PROPANE FOR HOT BOX
61.38
W.W. GRAINGER, INC. DBA GRAINGER
HEX KEY, BALL END
15.37
APAC-OKLAHOMA, INC.
ASPHALT
126.52
SHERWOOD CONSTRUCTION CO, INC
CONCRETE
146.50
TOTAL STREETS 10,646.35
STORMWATER
JPMORGAN CHASE BANK
ATWOODS-BOLTS/WASHERS
1.53
JPMORGAN CHASE BANK
ATWOODS-CLI PS/H ITCH PINS
14.97
JPMORGAN CHASE BANK
P & K EQUIP-TRIMMER LINE
104.97
JPMORGAN CHASE BANK
P & K EQUIP-MOWER
557.00
JPMORGAN CHASE BANK
P & K EQUIP-SPARK PLUGS
114.99
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
52.23
EQUIPMENT ONE RENTAL & SALES, INC.
TILLER RENTAL
32.00
QUALITY TIRE & AUTO SERVICE, LLC
TRACTOR TIRE REPAIR
25.00
BROWN FARMS LLC
SOD
80.00
BROWN FARMS LLC
SOD
80.00
UNIFIRST HOLDINGS LP
UNIFORM SERVICE
52.53
JPMORGAN CHASE BANK
EQUIP ONE-TILLER RENTAL
74.13
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
1,236.45
CITY GARAGE
PARTS FOR CITY VEHICLES
764.84
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
1,166.66
TOTAL STORMWATER 4,357.30
PARKS
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
250.00
JPMORGAN CHASE BANK
SOMMERS & WESTERN-SIGNS
540.00
CITY GARAGE
PARTS FOR CITY VEHICLES
209.43
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
446.14
WASHINGTON CO RURAL WATER DISTRICT
WATER SERVICE-MCCARTY PAR
42.40
BRIAN DRENTHE
PARK MOWINGS
1,139.00
ONEOK, INC OKLAHOMA NATURAL GAS
NATURAL GAS USAGE
183.93
AT&T
CONSOLIDATED PHONE BILL
175.17
TOTAL PARKS 2,986.07
COMMUNITY CENTER
LIGHTING, INC
BALLASTS & LIGHT BULBS
139.20
AT&T
CONSOLIDATED PHONE BILL
126.54
JPMORGAN CHASE BANK
JOHNSTONE-AC BELT #1
5.69
Page 7
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amouni
COMMUNITY CENTER...
JPMORGAN CHASE BANK
JOHNSTON-AC BELT #2
5.69
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
117.92
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
41.66
TOTAL COMMUNITY CENTER 436.70
HISTORICAL MUSEUM AT&T CONSOLIDATED PHONE BILL 73.02
TOTAL HISTORICAL MUSEUM 73.02
ECONOMIC DEV
JPMORGAN CHASE BANK
WEB SCRIBBLE-HOSTING FEE
19.99
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
83.33
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
36.88
CITY GARAGE
PARTS FOR CITY VEHICLES
134.89
TREASURER PETTY CASH
MEETING EXPENSE
6.50
JPMORGAN CHASE BANK
TULSA WORLD-SUBSCRIPTION
38.42
JPMORGAN CHASE BANK
MEETING EXPENSE
47.54
JPMORGAN CHASE BANK
MEETING EXPENSE
14.84
JPMORGAN CHASE BANK
ICSC-CONFERENCE FEE
217.00
TOTAL ECONOMIC DEV 599.39
FUND GRAND TOTAL 116,325.41
AMBULANCE SERVICE GERALDINE HEYEL AMBULANCE REFUND 25.00
VEGA TOMBERLIN AMBULANCE REFUND 50.00
TOTAL AMBULANCE SERVICE 75.00
AMBULANCE
JPMORGAN CHASE BANK
TRAVEL EXPENSE
26.31
JPMORGAN CHASE BANK
TRAVEL EXPENSE
10.67
OK STATE DEPT OF HEALTH EMERGENCY
PARAMEDIC LICENSE/NELSON
210.00
OK STATE DEPT OF HEALTH EMERGENCY
PARAMEDIC LICENSE/WILLIAM
210.00
OK STATE DEPT OF HEALTH EMERGENCY
PARAMEDIC LICENSE/PERSICO
210.00
OK STATE DEPT OF HEALTH EMERGENCY
PARAMEDIC LICENSE/TROUT
210.00
JPMORGAN CHASE BANK
LODGING-PARAMEDIC EXAM
90.00
JPMORGAN CHASE BANK
LODGING-PARAMEDIC EXAM
85.00
JPMORGAN CHASE BANK
TRAVEL EXPENSE
32.47
JPMORGAN CHASE BANK
LODGING-PARAMEDIC EXAM
85.00
JPMORGAN CHASE BANK
LODGING-PARAMEDIC EXAM
85.00
JPMORGAN CHASE BANK
OFFICE DEPOT-SUPPLIES
86.15
JPMORGAN CHASE BANK
BOUND TREE-SUPPLIES
846.77
JPMORGAN CHASE BANK
TRAVEL EXPENSE
32.96
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
1,262.66
CITY GARAGE
CITY GARAGE OVERHEAD CHGS
1,250.00
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
319.30
JPMORGAN CHASE BANK
TRAVEL EXPENSE
31.07
Page 8
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amouni
AMBULANCE...
JPMORGAN CHASE BANK
TRAVEL EXPENSE
67.01
JPMORGAN CHASE BANK
TRAVEL EXPENSE
57.26
JPMORGAN CHASE BANK
HAMPTON INN-LODGING
85.00
JPMORGAN CHASE BANK
ALLMED-SUPPLIES
1,654.49
JPMORGAN CHASE BANK
TRAVEL EXPENSE
13.48
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
109.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
57.00
MEDICAL COMPLIANCE SPECIALTY INC
MEDICAL WASTE DISPOSAL
109.00
TOTAL AMBULANCE 7,235.60
7,310.6
FUND GRAND TOTAL
E911 COMMUNICATIONS
TOTAL RADIO INC
MONTHLY RADIO MAINT FEES
285.00
AT&T
CONSOLIDATED PHONE BILL
275.73
TOTAL E911 COMMUNICATIONS 560.73
560.7
FUND GRAND TOTAL
STRM MGMT - GARNETT DET
URS CORPORATION ENVIRONMENTAL SURVEY
4,150.00
MESHEK & ASSOCIATES, P.L.C. ENGINEERING SERVICES
10,118.00
TOTAL STRM MGMT - GARNETT DETN 14,268.00
14,268.0
FUND GRAND TOTAL
FIRE CAPITAL FD
JPMORGAN CHASE BANK WS DARLEY-PARTS
454.85
IJPMORGAN CHASE BANK 1AMERIFLEX HOSE-RETURNS
-55.69
TOTAL FIRE CAPITAL FD 399.16
399.1
FUND GRAND TOTAL
CI - STREET REHAB FY09 PAVEMENT CONSERVATION SPECIALISTS STREET REPAIRS 85,828.51
TOTAL CI - STREET REHAB FY09 85,828.51
85,828.5
FUND GRAND TOTAL
CITY GARAGE
ED SWEANEY
REPAIRS TO A/C MACHINE
148.00
JPMORGAN CHASE BANK
GRAINGER-AIR COMPRESSOR
2,187.00
FLEETCOR TECHNOLOGIES
FUEL FOR CITY VEHICLES
64.73
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR LARGE TRUCKS
319.00
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR LARGE TRUCKS
382.00
AMERIFLEX HOSE & ACCESSORIES, LLC
PARTS FOR LARGE TRUCKS
112.40
Page 9
Claims List
09/15/09
Budget Unit Title
Vendor Name
Payable Description
'ayment Amouni
CITY GARAGE...
T & W TIRE, LP
TIRES FOR CITY VEHICLES
337.86
T & W TIRE, LP
TIRES FOR CITY VEHICLES
753.16
AT&T
CONSOLIDATED PHONE BILL
43.51
T & W TIRE, LP
TRASH TRUCK TIRES
-1,845.34
T & W TIRE, LP
TRASH TRUCK TIRES
1,845.34
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
-158.47
FRONTIER INTERNATIONAL TRUCKS, INC
PARTS FOR DUMP TRUCK
158.47
O'REILLY AUTOMOTIVE INC
VEHICLE PARTS
1,170.84
O'REILLY AUTOMOTIVE INC
SUPPLIES
67.22
AMERIFLEX HOSE & ACCESSORIES, LLC
SHOP SUPPLIES CITY GARAGE
139.98
ROSS M LEWIS
REPAIRS 02 FORD EXPLORER
40.00
P & K EQUIPMENT, INC
OIL FOR JETTER
43.68
TULSA NEW HOLLAND INC
BACKHOE CYLINDER REPAIRS
1,168.96
LENOX WRECKER SERVICE INC
TOWING SERVICES
314.00
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
39.39
UNIFIRST HOLDINGS LP
UNIFORM RENTAL FEES
39.39
TOTAL CITY GARAGE 7,371.12
7
371.1
,
FUND GRAND TOTAL
WORKERS' COMP SELF-INS CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT WC-CLAIMS RELATED EXP.
289.00
TOTAL WORKERS' COMP SELF-INS 578.00
WORKERS' COMP SELF-INS
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
1,130.50
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
4,163.25
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
289.00
UNITED SAFETY & CLAIMS INC
WC-TPA MONTHLY ADMIN FEES
1,550.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
1,800.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
114.64
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
289.00
CITY OF OWASSO IMPREST ACCOUNT
WC-CLAIMS RELATED EXP.
289.00
SAS, LLC SELECT ACTUARIAL SERVICE
ACTUARIAL SERVICES
3,500.00
TOTAL WORKERS' COMP SELF-INS 13,414.39
FUND GRAND TOTAL 13,992.3
GEN LIAB-PROP SELF INS
DIMENSIONAL RESOURCES, INC
DEPOSITION - DRIVER
284.75
LISA A. STEINMEYER
DEPOSITION - DRIVER
1,240.00
MCAFEE & TAFT
DRIVER VS CITY, ET AL
14,084.21
TOTAL GEN LIAB-PROP SELF INS 15,608.96
Page 10
Claims List
09/15/09
Budget Unit Title Vendor Name Payable Description Payment Amouni
FUND GRAND TOTAL 15,608.9
CITY GRAND TOTAL $261,664.88
Page 11
CITY OF OWASSO
GENERALFUND
PAYROLL PAYMENT REPORT
PAY PERIOD ENDING 08/29/09
Department Payroll Expenses Total Expenses
Municipal Court
4,586.31
6,117.34
Managerial
19,132.22
25,728.33
Finance
12,982.52
18,686.57
Human Resources
6,102.63
9,045.21
Community Development
10,817.79
14,716.84
Engineering
13,204.33
19,283.20
Information Systems
9,300.23
14,258.13
Support Services
7,505.59
11,091.39
Police
101,096.19
148,835.47
Central Dispatch
10,314.64
16,316.63
Animal Control
2,218.40
3,361.70
Fire
89,542.08
129,296.47
Emergency Preparedness
2,798.43
4,350.11
Streets
8,110.03
12,543.51
Stormwater/ROW Maint.
7,960.66
11,722.53
Park Maintenance
10,840.03
15,599.21
Community-Senior Center
2,869.45
4,627.76
Historical Museum
2,054.82
2,783.40
Economic Development
3,589.32
4,929.70
General Fund Total
325,025.67
473,29150
Garage Fund Total 4,170.56 6,137.79
Ambulance Fund Total 18,593.94 26,779.35
Emergency 911 Fund Total 3,438.26 5,438.82
Worker's Compensation Total 1,856.74 2,246.26
Strong Neighborhoods 2,077.12 3,060.07
CITY OF OWASO
HEALTHCARE SELF INSURANCE FUND
CLAIMS PAID PER AUTHORIZATION OF ORDINANCE #789 AS OF 9/15/09
VENDOR DESCRIPTION
AETNA HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE MEDICAL SERVICE
HEALTHCARE DEPT TOTAL
DELTA DENTAL DENTAL MEDICAL SERVICE
DENTAL MEDICAL SERVICE
ADMIN FEES
DENTAL DEPT TOTAL
HEALTHCARE SELF INSURANCE FUND TOTAL
AMOUNT
33,781.79
7,771.56
28, 096.84
22,652.55
92,302.74
5,904.00
1,919.30
2,473.65
10,296.95
102,599.69
CITY OF OWASSO
GENERALFUND
FISCAL YEAR 2009-2010
Statement of Revenues & Expenditures
As of August 31, 2009
REVENUES:
Taxes
Licenses & permits
Intergovernmental
Charges for services
Fines & forfeits
Other
TOTAL REVENUES
EXPENDITURES:
Personal services
Materials & supplies
Other services
Capital outlay
TOTAL EXPENDITURES
REVENUES OVER EXPENDITURES
TRANSFERS IN (OUT):
Transfers in
Transfers out
TOTALTRANSFERS
NET CHANGE IN FUND BALANCE
FUND BALANCE (GAAP Basis)
Beginning Balance
Ending Balance
FUN[ BALANCE (Budgetary Basis)
Beginning Balance
Ending Balance
MONTH
$ 1,608,845
23,712
42,434
17,851
61,746
9,859
YEAR
BUDGET
$ 3,244,936 $ 19,414,000
37,823
240,300
85,203
518,850
40,752
501,600
113,630
665,000
35,982
144,800
1,764,446 3,558,326
1,476,602
2,474,754
25,139
74,607
76,391
249,853
44,734
61,399
1,622,865
2,860,613
141,582
697,713
916,354
1,868,355
(1,457,242)
(2,980,752)
(540,888)
(1,112,396)
(399,307) (414,684)
4,759,907
$ 4,345,224
21,484,550
12,796,898
744,745
1,923,696
715,180
PERCENT
OF BUDGET
16.71%
15.74%
16.42%
8.12%
17.09%
24.85%
16.56%
19.34%
10.02%
12.99%
8.59%
16,180,519 17.68%
5,304,031 13.15%
11,236,000 16.63%
(17,749,075) 16.79%
(6,513,075) 17.08%
(1,209,044)
3,120,000 3,120,000
$ 2,705,316 $ 1,910,956
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: ORDINANCE NO. 947
DATE: September 9, 2009
BACKGROUND:
At the September 1, 2009 meeting, the Owasso City Council approved an Annexation request (OA
09-01) of approximately 21 acres located on the south side of East 106th Street North and the east
side of North 145th East Avenue. Attached is a copy of Ordinance No. 947 that formally adopts the
City Council's action of September 1, 2009.
RECOMMENDATION:
The staff recommends Council approval of Ordinance No. 947.
ATTACHMENTS:
1. Ordinance No. 947
2. Exhibit A
CITY OF OWASSO
ORDINANCE NO. 947
AN ORDINANCE ACCEPTING, ADDING, AND ANNEXING TO THE CITY
OF OWASSO, OKLAHOMA, A TRACT OF LAND SITUATED IN SECTION
15, T21N, R14E, OF THE INDIAN BASE AND MERIDIAN, ROGERS
COUNTY, OKLAHOMA, ACCORDING TO THE U.S. GOVERNMENT
SURVEY THEREOF, PROVIDED THAT FROM AND AFTER THE
PASSAGE AND PUBLICATION OF THIS ORDINANCE THAT ALL OF THE
REAL PROPERTY WITHIN SAID TERRITORY HEREIN DESCRIBED
SHALL BE A PART OF THE CITY OF OWASSO, OKLAHOMA, AND
FURTHER DECLARING THAT ALL PERSONS RESIDING THEREIN
SHALL BE SUBJECT TO THE JURISDICTION, CONTROL, LAWS, AND
ORDINANCES OF THE CITY OF OWASSO, OKLAHOMA ESTABLISHING
THE SAME AS PART OF WARD ONE OF SAID CITY AND DIRECTING
THE FILING OF THIS ORDINANCE.
WHEREAS, pursuant to the provisions of Title 11, Section 21-103, et seq., of the
Oklahoma Statutes, the City of Owasso is permitted to annex additional territory providing a
petition in writing, signed by not less than three-fourths of the legal voters and owners of not less
than three-fourths (in value) of the property hereinafter described, the same being contiguous to
the corporate limits of the City of Owasso, requesting that said property be annexed and added to
the City of Owasso is submitted; and,
WHEREAS, notice of the presentation of said Petition was given by the Petitioner by
publication in the Owasso Reporter, a newspaper of general circulation published in the City of
Owasso, Oklahoma, and notice was given that said Petition would be considered by the Planning
Commission of the City of Owasso, at a meeting to be held on June 8, 2009 at 6:00 PM at Old
Central, Owasso, Oklahoma; and,
WHEREAS, on the 8th day of June, 2009, said Petition was duly considered by the
Planning Commission and was determined to have complied with the provisions of Title 11,
Section 21-103, et seq., of the Oklahoma Statutes, and further, that proper legal notice of
presentation of said petition had been given.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF
OWASSO, OKLAHOMA,
Section 1. That the following described territory lying in Rogers County, Oklahoma which
is contiguous to the present corporate limits of the City of Owasso and described in the petition
presented to the City Council in accordance with the provisions of Title 11, Section 21-103, et
seq., of the Oklahoma Statutes, shown in Exhibit A and more particularly described as follows,
to-wit:
A tract of land located in the Northwest Quarter of the Northwest Quarter (NW/4 NW/4) of
Section Fifteen (15), Township Twenty-one (21) North, Range Fourteen (14) East of the
Indian Base and Meridian, Rogers County, State of Oklahoma, according to the United States
Government Survey thereof, being more particularly described as follows:
The NW/4 of NW/4 LESS the South 320 feet and LESS a tract beginning at the Northwest
corner of NW/4 of NW/4, thence S 89°59'34" E along the North line of the NW/4 of NW/4 a
distance of 538.00 feet; thence S 00°00'26" W a distance of 195.80 feet; thence S 44°17'31"
W a distance of 252.60 feet; thence S 27°52'06" W a distance of 167.64 feet; thence S
89°58'27" W a distance of 282.98 feet to the West line of the NW/4 of NW/4, thence N
00°01'33" W along the West line of the NW/4 of NW/4 a distance of 525.00 feet to the Point
of Beginning.
AND
The West One Hundred Sixty (160) feet of the North 998.80 feet of the W/2 of NE/4 of
NW/4 of Section Fifteen (15), Township Twenty-one (21) North, Range Fourteen (14) East
of the Indian Base and Meridian, Rogers County, State of Oklahoma, according to the United
States Government Survey thereof
be, and the same is hereby annexed to, made a part of, and added to the City of Owasso,
Oklahoma, and the corporate limits thereof be and are hereby extended to include the above
described territory and real estate.
Section 2. That from and after the passage and publication of this Ordinance, the real estate
and territory described in Section 1 hereof shall be a part of the City of Owasso, Oklahoma, and
in Ward One thereof, and all persons residing therein, and all property situated thereon, shall be
and are hereby declared to be subject to the jurisdiction, control, laws, and ordinances of the City
of Owasso, Oklahoma, in all respects and particulars.
Section 3. That from and after the effective date of this Ordinance, the real estate and
territory described in Section 1 hereof, shall be deemed to be in the AG (Agricultural) zoning
district of the City of Owasso in accordance with the provisions of Chapter 3 of the Owasso
Zoning Code.
Section 4. All ordinances or parts of ordinances, in conflict with this ordinance are
repealed to the extent of the conflict only.
Section 5. If any part or parts of this ordinance are held invalid or ineffective, the
remaining portion shall not be affected but remain in full force and effect.
Section 6. The provisions of this ordinance shall become effective thirty (30) days from the
date of final passage as provided by state law.
Section 7. That there be filed in the office of the County Clerk of Rogers County,
Oklahoma, a true and correct copy of this Ordinance, together with an accurate map of the
territory hereby annexed.
PASSED AND APPROVED this 15`h day of September, 2009.
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
APPROVED AS TO FORM:
Julie Lombardi, City Attorney
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: ERIC WILES
COMMUNITY DEVELOPMENT DIRECTOR
SUBJECT: PROPOSED AMENDMENT TO THE OWASSO LAND USE
MASTER PLAN
DATE: SEPTEMBER 9, 2009
BACKGROUND:
As the result of citizen input received during the recent series of meetings regarding an
annexation request for 21 acres near the southeast corner of East 106th Street North and
North 145th East Avenue, the staff intends to request that the City Council approve an
amendment to the Owasso Land Use Master Plan use designation for that property.
Currently, the tract is designated for future transitional use by the Owasso Land Use
Master Plan. Transitional use allows the City of Owasso, once a property is annexed, to
consider specific zoning designations, including RD Duplex, RTH Town House, RM
Multi-family, RMH Mobile Homes, OL Low-intensity office, and OM Medium-intensity
office. The staff proposes that the land use designation for the subject property be
changed to residential. A residential use designation on the master plan would allow the
City of Owasso, once a property is annexed, to consider other specific zoning
designations, including AG Agricultural, RE Residential Estates, RS Single-family, and
RD Duplex.
OWASSO LAND USE MASTER PLAN:
The Owasso Master Plan is a document representing desired future land use and
transportation patterns for the physical development of the community. The current edition
of the plan was adopted by the City Council in February, 2008. The Master Plan can be
generally divided into three parts: 1) statistics, figures and estimates, 2) map of desired land
use patterns, and 3) key issues, needs, and goal statements. It serves as an adopted statement
of growth policy for the city, and provides the basis for land use decisions such as zoning. It
is the City's policy to evaluate and update the master plan from time to time in order to
ensure its relevance to the changing realities facing Owasso.
RESIDENTIAL LAND USE - This classification represents the predominant character of
development in Owasso. This designation is principally used for areas of typical residential
subdivision development and is the base level recommended for the urbanized area of
Owasso.
TRANSITIONAL LAND USE - This classification represents the transitional zone from
strictly residential development to strictly non-residential development. As such, the
primary uses for transitional areas are higher density residential uses and lower density
employment uses. Specifically, the principal uses in this classification would be single-
family attached (duplexes and townhouses), multi-family apartments, neighborhood offices,
and planned office parks.
COMMERCIAL LAND USE - This classification represents the standard local commercial
land use as well as regional-scale and highway oriented commercial and employment uses
in Owasso. The area generally designates commercial activities that have developed in
nodes at arterial street intersections and along major thoroughfares. Typical uses would
include free-standing commercial uses, shopping centers, retail commercial, restaurants, and
service commercial development.
INDUSTRIAL LAND USE - This classification represents the highest intensity of land use
in Owasso. The predominant land uses in this classification would be industrial and major
employment facilities.
i .nr ATrnN-
The subject tract is located near the southeast corner of East 106th Street North and North
145th East Avenue. The property wraps around the five-acre tract situated at the hard
corner of the intersection.
EXISTING LAND USE:
The subject property is currently undeveloped.
SURROUNDING LAND USE:
North: Single-Family Residential (Lake Valley), with the hard corner of the northeast
corner of 145th East Avenue and East 106th Street North being zoned for commercial uses
South: Rogers County Residential-Pine Brook Crossing
East: Rogers County large-lot Residential and Agriculture
West: Currently undeveloped, but zoned for Multi-Family Residential and Commercial
Uses-Coffee Creek
PRESENT ZONING:
AG (Agricultural District) - Rogers County
ANALYSIS:
The past several updates of the Owasso Master Plan have called for the community to be
developed in a "nodal" pattern. With this planning philosophy, commercial nodes are
developed at arterial intersections, and the land use transitions with less intense uses
towards the interior of each square mile section, further leading to single-family
residential neighborhoods that form the development core. When updating the land use
designations on the Master Plan, the City first considers two primary questions; first,
"what is the highest and best use of the property", and secondly, "what is the
predominant development pattern already established in the area".
In its analysis of the subject property, the staff finds that a significant area of floodplain
exists along the western, northern, and eastern sides of the tract. This floodplain forms an
effective buffer from the five-acre tract to the east, which is planned for future
commercial use. Therefore, a transition of land uses that would decrease the intensity of
use from that corner lot to the residential lots to the south and east is unnecessary - the
floodplain is the buffer between high intensity land use on the arterial corner and lower
intensity land use in the interior.
The predominant development pattern in the area is single-family residential: Lake
Valley lies to the north, Pine Brook Crossing to the south, and Coffee Creek to the
southwest.
PLANNED UNIT DEVELOPMENT:
There has been some question recently regarding how a change in the Master Plan
designation for the property would impact the prospects for a planned unit development
(PUD). PUDs are designed to provide for small and large scale development,
incorporating a single type or a variety of residential, commercial, and related uses that
are planned and developed together as a unit. PUDs allow for a mixture of uses on the
same property, and allow the City to 1) be more flexible in its review of the design of
buildings, yards, circulation and open space than would otherwise be possible through the
strict application of other zoning regulations, and 2) require any additional restrictions on
the development that it deems necessary, whether those restrictions be related to use,
height, size, arrangement, setback, density, or any other issue related to the development
of the site.
A change in the Master Plan designation from transitional to residential would require the
predominant land use included within a PUD to be residential (either single-family or
duplex) rather than transitional (multi-family or office). However, it is important to note,
that any number of different uses could be included in the PUD, as long as the
predominant land use is residential.
PLANNING COMMISSION HEARING:
The Owasso Planning Commission conducted a public hearing concerning the Master
Plan amendment on August 31, 2009. At that meeting, the Planning Commission voted 4
to 1 to recommend approval of the amendment to the City Council.
RECOMMENDATION:
The staff recommends City Council approval to amend the Owasso Land Use Master
Plan changing the designated land use for the subject property from Transitional Use to
Residential Use.
ATTACHMENT:
Aerial photograph map of the subject property
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: JOHN W. FEARY
PROJECT ADMINISTRATOR
SUBJECT: TULSA COUNTY INTERLOCAL AGREEMENT 2008-2009 CIP
STREET REHABILITATION
DATE: September 9, 2009
BACKGROUND:
In October of 2008, the Owasso City Council approved an interlocal agreement between the City
of Owasso and Tulsa County as part of the City's annual street rehabilitation program. The
agreement included the following stipulations in order to help maximize the City of Owasso's
return for the annual Street Overlay Project:
■ The City of Owasso shall provide all required materials;
■ Tulsa County shall provide all necessary labor and equipment to complete the
projects; and
■ Duration of the Agreement shall be for a period equal to the time necessary to
complete the projects.
In November of 2008, the Tulsa County Board of County Commissioners unanimously approved
and executed the interlocal agreement (see attachment A, original executed agreement). In July
of 2009, it came to the attention of city staff that there was a question of the constitutionality of
Tulsa County providing labor and equipment to the City of Owasso without compensation;
thereby invalidating the executed agreement.
After legal advice and opinions were sought from the City Attorney, as well as the Tulsa County
District Attorney's Office, it became apparent that the City of Owasso and Tulsa County could
enter into an agreement for services as long as fair compensation was awarded to Tulsa County.
Following discussions between City and County staff it was determined that Tulsa County would
receive monetary compensation using the industry average hourly rate for laborers as well as
standard FEMA rates for equipment and mobilization.
ANTICIPATED PROJECT COST:
City staff conducted additional research regarding FEMA rates and determined that although the
City would have to pay for services rendered by Tulsa County, the cost savings is substantial in
comparison to going out to bid with private contractors. The estimated cost for asphalt and
required tack material is approximately $83,000 and the estimated cost for labor and equipment
to be provided by Tulsa County is approximately $62,500. The staff anticipates that an
expenditure of approximately $145,500 will be necessary for Tulsa County to perform the
overlay portion of the project. Staff has estimated an overlay cost range of $190,000 to $210,000
if a construction bid is sought from private contractors; thus realizing an estimated cost savings
between $45,000 and $65,000.
REQUEST:
City staff is requesting City Council approval of a new interlocal agreement between the City of
Owasso and Tulsa County for the asphalt overlay portion of the FY 2008-2009 Street
Rehabilitation Program. The new agreement provides the following provisions:
County shall provide the materials, equipment and labor required to provide asphalt
overlay of streets designated by Owasso.
Owasso shall reimburse County reasonable costs for materials, equipment and labor
necessary to complete the asphalt overlay project. Costs for materials and equipment
shall be based upon the prevailing rates for materials and equipment utilized by FEMA
at the time this Agreement is executed. Costs for labor shall be determined using the
industry standard rate of Seventeen Dollars ($17.00) per hour.
• The parties are authorized to enter into an Interlocal Agreement by virtue of 74 O.S.
§ 1004 et seq.
This Interlocal Agreement shall be in force and effect for one (1) year following
execution of this Agreement as shown below except that either party may terminate this
Agreement, at any time, thirty (30) days after providing notice to the other party, in
writing, of an intent to terminate the Agreement.
FUNDING:
Funding for the materials and equipment to be used by Tulsa County for the projects is included
in the FY 2008-2009 Capital Improvements Fund budget.
RECOMMENDATION:
Staff recommends City Council approval of an interlocal agreement between the City of Owasso
and Tulsa County for paving assistance related to the FY 2008-2009 Street Rehabilitation
Program and authorization for the Mayor to execute the agreement.
ATTACHMENTS:
A. Original Executed Tulsa County Agreement
B. New Interlocal Tulsa County Agreement
Interlocal Agreement for Asphalt Overlay
THIS AGREEMENT IS MADE between the City of Owasso ("Owasso"), a municipal
corporation within the State of Oklahoma, and the Board of County Commissioners of
Tulsa County, a political subdivision of the State of Oklahoma ("County"), as of the date
executed by the parties below.
WHEREAS, Owasso and County find it mutually beneficial and in the public interest for
the citizens of Owasso and County for Owasso to contract with County for certain street
rehabilitation projects, namely asphalt overlay services,
WHEREAS, The County is capable of performing asphalt overlay services, has the
necessary personnel and equipment and is willing to perform the work needed by Owasso
in consideration of the agreements contained herein,
WHEREAS, County has agreed to provide asphalt overlay of designated streets located
within Owasso, and Owasso is willing to reimburse County for the reasonable cost of
equipment, materials and labor expended during the asphalt overlay project,
WHEREAS, Owasso has determined that Owasso will maximize cost savings and
benefits by entering into an Interlocal Agreement for asphalt overlay with County, and
that it is in the best interest of Owasso to enter into an Interlocal Agreement with County
on asphalt overlay projects,
WHEREAS, Owasso and County have determined that it is in the public interest for
them to cooperate in this project, and that substantial benefits for the citizens of Owasso
and County will be recognized as a result of mutual cooperation and collaboration
between Owasso and County on this project.
NOW THEREFORE, in consideration of the terms and conditions maintained herein,
Owasso and County mutually agree to the following:
• County shall provide the materials, equipment and labor required to provide
asphalt overlay of streets designated by Owasso.
• Owasso shall reimburse County reasonable costs for materials, equipment and
labor necessary to complete the asphalt overlay project. Costs for materials and
equipment shall be based upon the prevailing rates for materials and equipment
utilized by FEMA at the time this Agreement is executed. Costs for labor shall
be determined using the industry standard rate of Seventeen Dollars ($17.00) per
hour.
• The parties are authorized to enter into an Interlocal Agreement by virtue of 74
O.S. §1004 et seq.
• This Interlocal Agreement shall be in force and effect for one (1) year following
execution of this Agreement as shown below except that either party may
terminate this Agreement, at any time, thirty (30) days after providing notice to
the other party, in writing, of an intent to terminate the Agreement.
Signed this day of
BOARD OF COUNTY COMMISSIONERS
OF TULSA COUNTY
By:
2009.
CITY OF OWASSO
By:
Stephen Cataudella, Mayor
ATTEST:
Sherry Bishop, City Clerk
(SEAL)
APPROVED as to form and legality this
Andrea Wyrick
Assistant District Attorney
(SEAL)
2
day of
2009.
Julie Trout Lombardi
City Attorney
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: JULIE TROUT LOMBARDI
CITY ATTORNEY
SUBJECT: PROPOSED RENEWAL OF CONTRACT BETWEEN THE CITY OF
OWASSO AND YOUTH SERVICES OF TULSA, INC., FOR OPERATION
AND MANAGEMENT OF THE OWASSO YOUTH COURT
DATE: September 9, 2009
BACKGROUND:
Youth courts provide alternative methods of prosecution and sentencing for juveniles who have
committed certain types of crimes and have been implemented in increasing numbers throughout
metropolitan areas and suburban communities. "Specialty courts" such as this have proven to be
more effective than traditional courts in addressing non-violent crimes committed by minors who
are first time offenders. Motivated by the accomplishments of youth courts operating in
numerous other cities, the City of Owasso executed a contract with Youth Services of Tulsa on
October 1, 2008, for the implementation and operation of the Owasso Youth Court. That
original contract with Youth Services will terminate on September 30, 2009. Based upon the
Owasso Youth Court program's success and achievement during its initial year of operation,
Staff recommends renewal of the contract for an additional year.
The original contract between the City of Owasso and Youth Services provided that Youth
Services would employ its specialized knowledge, skills and experience with trained personnel
to create, implement and operate a youth court in the City of Owasso. Fulfillment of that goal
required recruitment and training of both youth volunteers and attorney advisors within the
Owasso community, and the hiring of a full-time coordinator to both oversee formation of the
Owasso Youth Court and assume responsibility for the daily operations of the Court subsequent
to its formation. Youth Services additionally agreed to assume all responsibility for the Youth
Court's scheduling, documentation and administrative operations, and was required to work
closely with the City's Municipal Court to effectuate these duties. The Owasso Youth Court
program requires no additional time or assistance from City Staff because all operational tasks
are handled by the Owasso Youth Court Coordinator employed by Youth Services.
Following recruitment and training of the first group of student and attorney volunteers, the
Owasso Youth Court convened for the first time on December 1, 2008. Since that time, youth
court has been held on the I" and 3rd Monday nights of each month and hears three (3) to four (4)
cases per court session. Referrals from the City of Owasso's Municipal Court have continued to
increase, however, and the Youth Court recently made the decision, effective in September,
2009, to increase its court sessions from two (2) to three (3) each month.
Cases adjudicated by the Youth Court are limited to non-violent, non-felony offenses, and are
selected for referral to the Youth Court by the City's Municipal Judge. All participants in the
court are City of Owasso students who have attended training and volunteer their time. During
each Court session, the student prosecutor presents the case against the offender to a three judge
student panel, and the offender's defense is presented by a student defense attorney. The Youth
Court Coordinator is present during all sessions to ensure that the Court's docket operates
effectively and efficiently. An attorney volunteer who either practices law or lives in the Owasso
community is also present during all Youth Court sessions to provide explanations of the law to
the student volunteers as needed.
The Owasso Youth Court does not determine an offender's guilt or innocence and is designed
only to determine what punishment should be imposed upon an offender after hearing the
prosecution's case and any mitigating factors presented by the defense. An offender wishing to
contest his or her guilt must have their case heard in Owasso's Municipal Court. However, one
significant advantage offered by the Youth Court is an ability to keep both the offense and the
subsequent punishment off the offender's record. Mindful that arrests or citations for certain
types of offenses may create obstacles for future employment and scholarships, many first-time
offenders strongly desire to utilize this benefit and choose to have their case heard by the Youth
Court. Numerous sentencing options are available to the three judge panel which include
assignment of community hours, requirement of a sincere verbal and/or written apology from the
offender to parents, teachers, witnesses or victims and payment of restitution by the offender
when appropriate. In addition, the Court makes non-binding recommendations in appropriate
cases to the offender's parent or guardian suggesting implementation of a curfew for the offender
or that the offender receive a drug and/or alcohol evaluation.
Participation in the Youth Court program is voluntary, and juvenile offenders and their parents or
guardians may refuse the Municipal Judge's offer to refer the criminal matter to the Youth Court
for resolution. Offenders who opt not to have their cases adjudicated by the Youth Court appear
before the Owasso Municipal Court. However, the vast majority of youth offenders choose to
have their cases heard in the Youth Court if that option is available to them. The Owasso Youth
Court has worked very well during its initial year of operation and has received numerous
accolades and expressions of appreciation from teachers, victims, parents and even the offenders
themselves. In addition, the rate of repeat offenders from the Owasso Youth Court has been
remarkably low during the Court's first year, and it is hoped that the community will continue to
reap such positive benefits as the Youth Court continues and expands its operation.
The terms of the Youth Court contract are unchanged from that of the original contract other than
the dates the contract becomes effective and is terminated. If renewed, the new contract will
become effective on October 1, 2009, and will terminate on September 30, 2010. The
compensation to be paid to Youth Services by the City remains at $45,000 for the one (1) year
term despite the planned expansion of Court sessions from two (2) to three (3) per month, and is
to be paid in twelve (12) equal monthly installments.
RECOMMENDATION:
The staff recommends City Council approval of the proposed renewal of the Youth Court
contract and further recommends authorization for the City Manager to execute the contract and
all other necessary documents.
ATTACHMENTS:
Proposed 2009-2010 Youth Court Contract
AGREEMENT BETWEEN THE CITY OF OWASSO AND YOUTH
SERVICES OF TULSA, INC. FOR THE DEVELOPMENT AND
MANAGEMENT OF THE OWASSO YOUTH COURT
The City of Owasso, Oklahoma (hereinafter referred to as "City") and Youth Services of Tulsa
County, Inc. (hereinafter referred to as "Youth Services") agree as follows:
The City has determined there is a need to provide an alternative to prosecution for first time,
non-violent and non-felony juvenile offenders who have committed offenses which would
normally be heard in the City of Owasso's Municipal Court. The City further finds that Youth
Services has significant experience implementing and facilitating alternative venues known as
Youth Courts within Tulsa County, and that Youth Services is comprised of knowledgeable
people having many years experience in this field who are able to operate a Youth Court. Based
upon the need faced by the City of Owasso to provide prosecution alternatives to traditional
sentencing of juveniles in the municipal court setting, and upon the expertise and ability of
Youth Services to establish and operate youth courts, the City and Youth Services hereby agree
to mutually execute a contract to continue funding and operation of a juvenile court program.
The Owasso Youth Court will be conducted by youth peers who have successfully completed the
mandatory training program conducted by Youth Services. All aspects of the Owasso Youth
Court shall be conducted by volunteer youth including prosecution, defense and sentencing.
The terms of this
be effective on October 1, 2009, and shall expire on
nt shall not renew automatically and will terminate on
on of this Agreement, in writing, is executed by The City
i County, Inc. prior to the termination of the Agreement.
forty-five thousand dollars ($45,000) as total compensation
ne year, including the employment of a full-time coordinator
lily operations of the Owasso Youth Court. The total sum of
Services in twelve (12) equal monthly payments.
Youth Services shall employ personnel with the necessary degree of knowledge, experience,
training and credentials to facilitate and operate the Youth Court, and shall at all times during the
pendency of this Agreement employ at least one (1) person to serve as a full-time coordinator to
supervise, direct and oversee the Owasso Youth Court and serve as a liaison between the City
and Youth Services.
Youth Services shall fully train all youth peers who make application and are selected by Youth
Services to participate as youth volunteers in the Youth Court program. Youth Services will
work with the Owasso schools to recruit youth desiring to serve in the program and will be
responsible for providing the required training before youth volunteers may serve in any official
capacity within the program. Youth Services will also work with the City to obtain a list of
attorneys who might be willing to serve as attorney advisors to the Youth Court program, and
shall take all other actions necessary to ensure that each Youth Court session shall have an
attorney advisor present.
Youth Services shall be an independent contractor under this Agreement. This Agreement shall
not be construed to create the relationship of agent, servant, employee, partnership, joint venture
or association between the City and Youth Services or its officers, employees, contractors or
representatives for any purpose. Youth Services shall bear the sole responsibility and liability
for furnishing Workers' Compensation benefits to any employee (other than staff members of the
City of Owasso) or other person for injuries from or connected with services performed pursuant
to this Agreement.
As partial consideration for this Agreement, Youth Services agrees to indemnify, defend (at the
City's option), and hold harmless the City, its employees, officials, agents, representatives and
volunteers from and against any and all liabilities, damages, injuries (excluding death), property
damage (including loss of use), claims, liens, judgments, costs, expenses, suits, actions, or
proceedings and reasonable attorney's fees, and actual damages of any kind or nature, arising out
of or in connection with any of the acts, omissions, negligence or willful misconduct of Youth
Services, its employees, agents, officers, contractors, or their performance or failure to perform
under the terms and conditions of this Agreement. Such indemnification, hold harmless and
defense obligation shall exclude only such liability actions as arise directly out of the sole
negligence or willful misconduct of the City and in accordance with the terms, conditions and
exceptions contained in the Governmental Tort Claims Act. The indemnification and defense
obligations set forth herein shall survive the termination of this Agreement
Without limiting the City's right to indemnification, Youth Services and each of its contractors
shall obtain no less than, or on terms more restrictive than, the following: General Liability
Insurance covering all premises and activities, with an applicable limit of liability not less that
One Million Dollars ($1,000,000.00) per claimant; One Million Dollars ($1,000,000.00) annual
aggregate; and Comprehensive Automobile Liability Insurance applicable to all owned, hired
and non-owned vehicles in an amount not less than One Million Dollars ($1,000,000.00) per
occurrence; and Worker's Compensation Insurance Coverage in compliance with the Worker's
Compensation Laws of the State of Oklahoma. Youth Services shall include the City as an
Additional Insured on all required insurance policies. Youth Services shall also require its
contractors to list the City as an Additional Insured. Youth Services shall submit certificates of
insurance to the City's Risk Manager for approval prior to allowing any individuals to engage in
any activities under this Agreement. Youth Services and its contractors shall maintain the
required insurance with insurers that carry a Best's "A" rating and which are licensed and
admitted to write insurance in Oklahoma. Failure of Youth Services or its contractors to obtain
and maintain any required insurance shall not relieve Youth Services from any liability
hereunder. Such coverage shall not be canceled or materially changed without giving the City at
least thirty (30) days prior written notification thereof
This Agreement shall be subject to termination if Youth Services fails to keep, perform and
observe all promises, covenants, conditions and agreements set forth in this Agreement. Any
waiver of any breach of any one or more of the covenants, conditions, terms and agreements
herein contained shall not be construed to be a waiver of any subsequent or other breach of the
2
same or of any other covenant, condition, term or agreement herein contained, nor shall failure to
require exact, full, and complete compliance with any of the covenants, conditions, terms or
agreements herein contained be construed as in any manner changing the terms of this
Agreement or stopping the City from enforcing the full provisions thereof.
Neither this Agreement, nor any of the rights hereunder, shall be sold, assigned, or encumbered
by Youth Services.
This Agreement shall be construed under the laws of the State of Oklahoma. Exclusive original
jurisdiction and venue for any action relating to this Agreement shall be solely in the Tulsa
County District Courts of Oklahoma.
This Agreement constitutes the entire agreement and understanding between the parties, and
supersedes all proposals, oral or written, and all other communications between the parties with
respect to the subject matter of this Agreement.
This document may be modified only by further written agreement. Any such modification shall
not be effective unless and until executed by the parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
Executed the _ day of --,2009. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on
the dates hereinafter set forth.
CITY OF OWASSO:
Rodney J. Ray
City Manager
Attest:
YOUTH SERVICES:
James M. Walker
Executive Director
Sherry Bishop
City Clerk
Approved as to Form:
Julie Lombardi
City Attorney and General Counsel
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: RODNEY J RAY
CITY MANAGER
SUBJECT: AGREEMENT WITH HEARTLAND CONSULTING, INC.
DATE: September 9, 2009
BACKGROUND:
The approved FY 2009-2010 budget provides for the continuation of employing
consultants that specialize in the area of securing transportation funding. Since 2007,
Heartland Consultants have worked aggressively to secure the necessary federal funding
for the accelerated widening of U.S. 169 from 46th Street North to 126th Street North. To
date, Heartland has concentrated on two areas 1) securing additional annual
appropriations in order to complete the Environmental Impact Study for the widening of
Highway 169 and 2) actively advocating for the inclusion of funds in the Highway
Reauthorization Bill for the construction of two additional lanes to bring the highway to a
six-lane configuration.
Heartland has a proven record of success for other cities and states and has a good track
record in moving needed projects higher on the priority list of federal and state funding
agencies.
Additionally, Heartland has worked with the Oklahoma Department of Transportation to
obtain an "exception" to the Federal Highway Standards relating to the "Pine Street
Railroad" overpass for the currently funded widening project between I-244 and 46th
Street. This "exception" is critical to the speed of the remaining improvements, as an
interruption would significantly delay constructing improvements between the E.46th
Street North to E. 116th Street North section of HWY 169.
REQUEST:
This request is for City Council approval of a Letter of Agreement with Heartland
Consulting, Inc., to continue their services as consultants to assist the City in securing
funding for improvements to U.S. 169. The proposed contract provides for the payment
of a $126,000 fee (in regular monthly payments over a twelve month period) to the
company and requires the company to provide a regular reporting of activities and
progress to the City. Attached, for your review, is the proposed contract, as reviewed and
amended by Julie Lombardi.
RECOMMENDATION:
The City staff will recommend Council approval of a one-year Agreement for Consulting
Services between the City of Owasso and Heartland Consulting, Incorporated for an
amount not to exceed $126,000.
ATTACHMENT:
1. Proposed Contract between the City of Owasso and Heartland Consulting, Inc.
LETTER OF AGREEMENT BETWEEN
CITYOF OWASSO AND HEARTLAND CONSULTING, INC.
THIS Agreement is entered into, by and between The City of Owasso ("City") located in
Owasso, Oklahoma and Heartland Consulting, Inc. ("Heartland"), a Delaware corporation
located in Tulsa, Oklahoma.
1. Term. City hereby employs Heartland as City's consultant to provide
professional services as may be determined by City, or its authorized representative, for a term of
twelve (12) calendar months from the date of execution below unless terminated earlier by either
party upon thirty (30) days prior written notice to the other.
2. Monthly Fee. City shall pay Heartland a monthly fee in the amount of Ten
Thousand, Five Hundred Dollars ($10,500.00) payable within five (5) days after presentation of
an invoice from Heartland to City. These fees shall be inclusive of all expenses and services
performed by Heartland.
3. City Requests.
A. Heartland shall promptly respond to requests from City and its authorized
representatives concerning compliance with the terms of this Agreement, including
reasonable requests for data and other relevant information.
B. Heartland shall provide City with monthly status updates regarding the
following projects: Securing federal funding for the widening of Highway 169 between
Highway 244 and Highway 20 as well as appropriations for the Environmental Impact
Study (EIS) regarding the same.
C. Heartland shall specifically commit the combined services of Mr. Chad
Bradley, Washington D.C. and Mr. Todd W. Singer, Tulsa, Oklahoma in furtherance of
securing all City requests.
D. Mr. Bradley shall facilitate and monitor all federal authorizations and/or
appropriations attendant to all City requests.
E. Mr. Singer shall also facilitate and monitor all federal authorizations
and/or appropriations attendant to all City requests and additionally act as liaison between
City and all federal legislative bodies and committees.
4. Laws, Regulations, Cod of Business Practices. In performing the
responsibilities under this Agreement, Heartland represents and warrants that no part of any
consulting fee or other payment received by Heartland from City will be offered or promised to,
shared with, or paid to, directly or indirectly, any official, employee or agent of any government,
government agency, government-controlled corporation, political party or candidate for public
office, or to any client or any officer, employee, agent or owner of any client.
5. Amendments. This Agreement may be amended, modified or altered only in
writing, executed by City, acting by said duly authorized officer(s) and by Todd W. Singer,
President of Heartland Consulting, Inc.
6. Notice. Any notice required herein shall be by United States Mail, duly posted,
or public or private courier with return receipt, the date of notice to be date of delivery.
7. Counterpart Execution. This Agreement may be executed in counterpart and
each such duly executed and dated counterpart shall be deemed an original.
EXECUTED this day of
2009, effective upon the latter of the
two dates entered below opposite signatures of the parties of this Agreement.
CITY OF OWASSO
Date
Date
By:
Rodney J. Ray, City Manager
HEARTLAND CONSULTING, INC.
By:
Todd W. Singer, President