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Home My WebLink About2009.09.15_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: September 15, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, September 11, 2009,1'1 1 -_ t 1 Q A M. Stevens, Deputy City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the September 1, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-B C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # 3-C O: \MAN AGERIAL\Agendas\OPGA\2009\0915. doe Owasso Public Golf Authority September 15, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. O: \MANAGERIAL\Agendas\OPGA\2009\0915. doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, September 1, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, September 1, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, August 28, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:31 p.m. ITEM 2. ROLL CALL PRESENT ABSENT Steve Cataudella, Chairman Doug Bonebrake, Vice Chair Wayne Guevara, Trustee Jon Sinex, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the August 18, 2009 Regular Meeting. B. Approval of Claims. Mr. Sinex moved, seconded by Mr. Stovall, to approve the OPGA Consent Agenda with claims totaling $27,143.75. The payroll payment report for pay period ending 8/15/09 was included for review. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0. Owasso Public Golf Authority September 1, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Guevara, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Sinex, Stovall NAY: None Motion carried 5-0 and the meeting was adjourned at 7:32 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 2 Claims List 09/15/09 Budget Unit Title Vendor Name Payable Description 'ayment Amouni OPGA BEN E. KEITH CO. FOOD 440.73 BGR DAILY ACCT. REIMB PETTY CASH 2,067.35 BEN E. KEITH CO. FOOD 448.56 BEN E. KEITH CO. FOOD 437.46 JPMORGAN CHASE BANK REASORS-FOOD 92.49 JPMORGAN CHASE BANK REASORS-FOOD 70.82 JPMORGAN CHASE BANK REASORS-FOOD 5.58 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 111.16 JPMORGAN CHASE BANK WALMART-FOOD 79.25 JPMORGAN CHASE BANK WALMART-FOOD 3.72 JPMORGAN CHASE BANK IMPERIAL -MERCHANDISE 319.63 JPMORGAN CHASE BANK BUSHNELL-MERCHANDISE 776.47 JPMORGAN CHASE BANK CALLAWAY GOLF -MERCHANDISE 533.38 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 451.98 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 461.92 JPMORGAN CHASE BANK IMPERIAL -MERCHANDISE 332.78 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 898.66 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 1,247.40 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 461.48 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 126.88 JPMORGAN CHASE BANK TAYLOR MADE-MERFCHANDISE 226.92 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 153.48 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 227.91 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 265.01 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 337.04 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 527.01 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 434.10 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 102.05 JPMORGAN CHASE BANK NIKE-MERCHANDISE 108.00 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 963.61 JPMORGAN CHASE BANK ACUSHNET-MERCHANDISE 418.48 BEN E. KEITH CO. FOOD 287.28 JPMORGAN CHASE BANK CALLAWAY-MERCHANDISE 317.47 JPMORGAN CHASE BANK NIKE-MERCHANDISE 27.86 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 65.61 BEN E. KEITH CO. FOOD 361.79 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 392.00 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 33.19 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 254.32 JPMORGAN CHASE BANK OAKLEY-MERCHANDISE 329.96 JPMORGAN CHASE BANK WALMART-FOOD 72.12 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHANDIS 371.07 JPMORGAN CHASE BANK TEXOMA GOLF -MERCHANDISE 231.89 JPMORGAN CHASE BANK BRIGHTON-MERCHANDISE 281.58 JPMORGAN CHASE BANK REASORS-FOOD 116.95 Page 1 Budget Unit Title OPGA... TOTAL OPGA CART OPERATIONS TOTAL CART OPERATIONS COURSE MAINT Claims List 09/15/09 Vendor Name PMORGAN CHASE BANK JPMORGAN CHASE BANK WESTERN GOLF INC JUSTICE GOLF CAR CO INC TIMMONS OIL COMPANY YALE CLEANERS, INC. JOHN DEERE LANDSCAPES, INC ESTES, INCORPORATED YALE CLEANERS, INC. YALE CLEANERS, INC. YALE CLEANERS, INC. AT&T NCH CORPORATION MANTEK DIVISION STEVES WHOLESALE INC JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK YALE CLEANERS, INC. ONEOK, INC OKLAHOMA NATURAL GAS JPMORGAN CHASE BANK JPMORGAN CHASE BANK TIMOTHY BOYCE YALE CLEANERS, INC. JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK JPMORGAN CHASE BANK Page 2 Payable FOOD ATE BOYS -TIRES UBES :ART PARTS FUEL UNIFORM HERBICIDE GREENS FERTILIZER TOWEL SERVICE UNIFORM SERVICE TOWEL SERVICE CONSOLIDATED PHONE BILL EARPLUGS/MASKS AIR HAMMER OREILLY-ANTIFZ/DRY OIL ENLOW TRACTOR -PARTS BA LAWN -BELT OREI LLY-ANTI FREEZE OREILLY-HEAD GASKET ORE I LLY-ANTI FREEZE TESTER UNIFORM SERVICE NATURAL GAS USAGE HOME DEPOT-NUTS/BOLTS BA LAWN & GARDEN -BLADES TOP DRESSING SAND TOWEL SERVICE LOWES-PAPER CUPS SHORTY'S-CART MOTOR PARTS LOWES-CREPE MYRTLE OREILLY-BELTS SMITH FARM & GARD-PART AMERICAN HOSE -HOSE REPAIR LOWES-TOOLS/KEYS LUBER BROS-MISC PARTS LUBER BROS-TIE ROD OREILLY-LIGHTS/OIL FILTER OREILLY-OIL FILTERS OREILLY-TIRE SUPPLIES OREILLY-BATTERY RETURN LUBER BROS-AERIFICATION ORE I LLY-BATTERIES/OI L ment Amouni 31.75 16,306.1 55.9 89.1 1,167.0 1,312.0 1,320.12 7.00 165.15 563.31 16.00 7.00 16.00 24.71 36.02 196.13 72.70 2.99 7.00 41.02 32.21 120.48 1,050.00 16.00 31.84 70.00 77.38 17.60 33.84 81.31 72.10 129.61 72.28 27.67 130.66 42.45 -15.71 333.41 146.02 Claims List 09/15/09 Budget Unit Title Vendor Name Payable Description Payment Amount TOTAL COURSE MAINT 5,181.53 FOOD & BEV SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 82.44 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 82.63 SADDORIS TEXTILE MAINTENANCE, INC LINEN SERVICE 88.71 BEN E. KEITH CO. SUPPLIES 46.70 JPMORGAN CHASE BANK WALMART-SUPPLIES 6.65 BEN E. KEITH CO. SUPPLIES 286.50 JPMORGAN CHASE BANK CLASS ACT -RENTAL 451.00 WEEKS SERVICE COMPANY FRYER REPAIR 160.50 BEN E. KEITH CO. SUPPLIES 17.10 TOTAL FOOD &BEV 1,222.23 GOLF ADMIN GOLFSWITCH, INC ONLINE TEE TIMES 150.00 COURSE TRENDS, INC WEB HOSTING 355.00 WASTE MANAGEMENT QUARRY LANDFILL REFUSE SERVICE 245.10 JPMORGAN CHASE BANK NIKE-UNIFORM 38.35 KATHRYN E. HENRY POSTCARDS 25.00 COX COMMUNICATIONS CABLE 59.16 SAV-ON PRINTING & SIGNS LLC GIFT CERTIFICATES 255.00 JPMORGAN CHASE BANK OFFICE DEPOT -SUPPLIES 85.98 AT&T CONSOLIDATED PHONE BILL 198.81 TOTAL GOLF ADMIN 1,412.40 FUND GRAND TOTAL 25,434.3 OPGA GRAND TOTAL $25,434.37 Page 3 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 08/29/09 Department Payroll Expenses Total Expenses Golf Shop Operations 2,834.11 4,316.57 Cart Operations 2,298.44 2,636.34 Golf Course Operations 8,772.88 12,645.16 Food & Beverage 3,115.49 3,922.99 General & Administration 3,184.22 4,517.19 FUND TOTAL 20,205.14 28,038.25 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of August, 2009 OPERATING REVENUES: Golf shop fees Merchandise sales COS -- merchandise Food & beverage COS -- food & beverage Interest & other Transfer from General Fund TOTAL OPERATING REVENUES OPERATING EXPENSES: Personal services Materials & supplies Other services Capital outlay Debt service TOTAL OPERATING EXPENSES NET INCOME (LOSS) Month Year Percent To -Date To -Date Budget of Budget 61,705 130,338 667,000 19.54% 16,373 39,572 185,000 21.39% (11,699) (28,599) (140,000) 20.43% 18,620 38,983 205,000 19.02% (9,199) (21,192) (76,000) 27.88% 5,378 5,728 33,000 17.36% 164,830 874,000 81,177 18.86% 70,728 141,350 619,305 22.82% 16,858 41,194 90,060 45.74% 18,584 32,932 132,300 24.89% - 4,000 4,000 100.00% 2,338 4,676 28,335 16.50% 108,508 224,153 874,000 25.65% 27, 331 59, 323