HomeMy WebLinkAbout2009.10.13_Worksession AgendaPUBLIC NOTICE OF THE MEETING OF THE
OWASSO CITY COUNCIL
TYPE OF MEETING:
Special
DATE:
October 13, 2009
TIME:
6:00 p.m.
PLACE:
Old Central Building
109 N. Birch
Notice and agenda filed in the office of the City Clerk and posted on the City Hall bulletin board
at 5:30 PM on Friday, October 9, 2009.
jJu iann M. Steven , De ty City Clerk
AGENDA
Call to Order
Mayor Stephen Cataudella
2. Consideration and appropriate action relating to a request for an executive session for the
purpose of discussing personnel matters relating to the office of the City Manager, such
executive session provided for in O.S. 25, Section 307(B)(1).
Mayor Cataudella
3. Presentation provided by the Assistant City Manager for Administrative Services for the
purpose of reviewing various City policies, procedures, and funds.
Ms. Bishop
4. Discussion relating to Operational Items
Mr. Lehr
Attachment # 4
A. Planning Items
B. Review of bids received for purchase of Fire Pumper Truck
C. Review of bids received for purchase of Fire Incident and Patient Care Reporting
software
Owasso City Council
October 13, 2009
Page 2
5. Discussion relating to City Manager Items
Mr. Ray
Attachment # 5
A. Quality of Life Initiative
B. Proposed Annexation
C. Briefing on Oklahoma Water Resources Board Funding and Projects (memo
attached)
D. Buy Owasso Marketing Campaign (memo attached)
E. City Manager Report
6. Report from City Councilors
7. Adjournment
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: PROPOSED RIGHT-OF-WAY CLOSURE
DATE: OCTOBER 7, 2009
LOCATION:
The subject right-of-way is located at the southeast corner of East 96th Street North and North
129th East Avenue, adjacent to the northern undeveloped portion of the corner owned by the
Owasso First Assembly of God Church.
ANALYSIS:
The property at the southeast corner of the intersection is in the process of being sold, and the
purchasers are planning for the development of commercial shopping use related to a retail sales
facility. The property is designated Commercial by the Owasso Comprehensive Plan and is
currently zoned CS (Commercial Shopping) which allows the proposed use by right.
In 2003, the subject right-of-way was dedicated to the City of Owasso by the Owasso First
Assembly of God Church to accommodate the expansion of the E. 96th Street North and N. 129tH
East Avenue intersection. It has since been determined that the legal descriptions included in the
right-of-way dedication were erroneous and should be corrected in the title work associated with
the property. Following consultations with the City Attorney, and the representatives for the
potential property buyers, the staff has determined that the appropriate resolution is to approve
an ordinance closing the erroneous right-of-way. In addition, a corrective deed is being prepared
so that the City can retain the right-of-way needed for the full urbanization of the intersection.
PLANNING COMMISSION:
The Owasso Planning Commission will consider the request to close the right-of-way at their
regular meeting on October 12, 2009. Subsequent to the Planning Commission meeting, the staff
will request the Owasso City Council conduct a public hearing during their regular meeting on
November 3, 2009 to consider the right-of-way closure ordinance in accordance with statutory
requirements. The City has given written notice of the proposed closing to all franchise holders,
all property owners within three hundred feet of the right-of-way to be closed, and published the
notice in the newspaper.
RECOMMENDATION:
The staff intends to recommend approval of the proposed right-of-way closure as described
above.
ATTACHMENTS:
1. Legal Notice
2. Radius Report
3. Location Map
NOTICE OF A HEARING BEFORE THE CITY COUCNIL OF
THE CITY OF OWASSO, OKLAHOMA.
Right-of-Way Closure
Notice is hereby given that a public hearing will be held before the
Owasso City Council in the Old Central Building located at 109
North Birch, at 6:00 PM on the 3`d day of November, 2009, in
consideration of a proposed closure of Right-of-Way located at the
Southeast corner of East 96`h Street North and North 129`h East
Avenue.
All persons interested in the above mentioned matter are hereby
notified to be present at the above mentioned time and place in
order to present their arguments for or against same.
Information and maps showing the property location may be
inspected at the Community Development Department, 111 N.
Main Street, Owasso, Oklahoma, 74055, or by calling 376-1543.
Dated at Owasso, Oklahoma, this V day of October, 2009.
Larissa Darnaby
City Planner
961h & 129th AJR OKLA LLC
96TH AND 129TH LLC C/O WALGREENS
PO BOX 240 ATT PROPERTY TAX
OWASSO OK 74055 104 WILMONT RD MAIL STOP 1435
DEER-FIELD IL 60015
CITY OF OWASSO
PO BOX 180
OWASSO OK 74055
96th & 129th
CITY OF OWASSO
PO BOX 180
OWASSO OK 74055
COLLARD, DANIEL VINCENT
13105 E 95TH CT N
OWASSO OK 74055
96th & 129th
EXPERT OWASSO LLC
6299 NALL AVE STE 350
MISSION KS 66202
96- & 129th
96th & 129th
BOWLING, JAMES W JR AND JENNIFER
13109 E 95TH CT N
OWASSO OK 74055
961h & 129th 961h & 129th
CITY OF OWASSO
PO BOX 180
OWASSO OK 74055
961h & 129th 9&h & 129th
MCALISTER, JON R AND RHONDA G
13108 E 95TH CT N
OWASSO OK 74055
961h & 129th 961h & 129th 961h & 129th
MESSER, JONI RENEE TRUST MOCK, ADAM L AND BETH OWASSO ASSEMBLY OF GOD CHURCH
12901 E 96TH ST N 9504 N 132ND EAST AVE 106 N MAIN
OWASSO OK 74055 OWASSO OK 74055 OWASSO OK 74055-2910
961h & 129th 961h & 129th
OWASSO FIRST ASSEMBLY OWASSO FIRST ASSEMBLY OF GOD 96th & 129th
OF GOD INC INC RICHMOND, DONNA
9341 N 129TH EAST AVE 9341 N 129TH E AVE 13106E 95TH N
OWASSO OK 74055 OWASSO OK 74055 OWASSO OK 74055
96th & 129th
96th 8129th 96~h 8129th
STATE OF OKLAHOMA
STATE OF OKLA DEPT OF TRANSPORTATION STATE OF OKLAHOMA
C/O DEPT OF TRANS R/W DIV R W DIV DEPT OF TRANSPORTATION RJW DIV
200 NE 21 ST ST 200 NE 21 ST ST
OKLAHOMA CITY OK 73105-3204 200 NE 21 ST ST OKLAHOMA CITY OK 73105-3204
OKLAHOMA CITY OK 73105-3204
96th & 129th
961h & 129th 96th & 129th STATE OF OKLAHOMA
STATE OF OKLAHOMA STATE OF OKLAHOMA
DEPT OF TRANSPORTATION R/W DIV DEPT OF TRANSPORTATION R/W DIV DEPT OF TRANSPORTATION 200 NE 21ST ST 200 NE 21 ST ST R/200 VV DIV 21 ST ST
DI
OKLAHOMA CITY OK 73105-3204 OKLAHOMA CITY OK 73105-3204 OKLAHOMA CITY OK 73105-3204
STATE OF OKLAHOMA
C/O DEPT OF TRANSPORTATION
R/W DIV
200 NE 21 ST
OKLAHOMA CITY OK 73105-3204
96th & 129th
WILLIS, JUNIOR TTEE JUNIOR WILLIS TR
& JONI RENEE MESSER TTEE
PATSY RUTH WILLIS TRUST B TR
12901 E 96TH ST N
OWASSO OK 74055
96- & 129th
96th & 129th 96th & 129th
TULSA COUNTY TULSA COUNTY
500 S DENVER RM 302 500 S DENVER RM 302
TULSA OK 74103 TULSA OK 74103
961h & 129th 961h & 129th
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR AN EASEMENT CLOSURE
ST. HENRY CATHOLIC CHURCH
DATE: OCTOBER 9, 2009
BACKGROUND:
The City of Owasso has received a request for an easement closure located in the center of a tract
recognized as St. Henry Catholic Church. The exact description of the lots where the easement
currently exists is Lots 5, 6, and 7, Block 1, Parkview Addition Amended. A site map is included
with your packet.
PROPERTY CHARACTERISTICS:
The tract is currently zoned for Single-Family Residential (RS-3) with a Special Exception granted
to St. Henry Catholic Church on February 2, 2009 by the Owasso Board of Adjustment. The
existing land use of the tract is residential with future plans to expand St. Henry Catholic Church.
ANALYSIS:
The applicant desires to close an existing utility easement located on the north boundary of Lots
5, 6, and 7, Block 1, Park View Amended Addition. The reason for the request is so the church
may expand their existing building and parking lot to the south of their existing site. The
property has been acquired by the church, and all legal documents are in order for such request.
If the easement closure request is approved, the existing 5' utility easement would be vacated.
The staff finds that closure of the utility easement will have no detrimental impact to the subject
tract, or the surrounding areas.
TECHNICAL ADVISORY COMMITTEE:
The request for the easement closure was reviewed by the Owasso Technical Advisory
Committee at their regular meeting on September 23, 2009. At that meeting, utility providers
and city staff are afforded the opportunity to comment on the application and request any
changes or modifications. No comments were provided.
PLANNING COMMISSION:
The Owasso Planning Commission will consider the easement closure request at a public hearing on
October 12, 2009.
RECOMMENDATION:
The staff intends to recommend that the request for the easement closure be approved.
ATTACHMENTS:
1. Plat of Survey
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EAST 76TH STREET N0 111TH
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Location Map
SCALE: 1"=2000'
8111 EAST 32nd PLACE
AWAKIA TULSA, OKLAHOMA 74135
CA NO. 2421
PHONE (918) 886-3600
FAX (91W 685-9888
EXP. DATE 6/30/09
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EASEMENT CLOSURE CITY OF OWASSO
9/25/09
Legend ® 111 N. Main Street
P.O. Box 180
Owasso, OK 74055
North
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: LARISSA DARNABY
CITY PLANNER
SUBJECT: REQUEST FOR A PARTIAL EASEMENT CLOSURE
DATE: OCTOBER 7, 2009
BACKGROUND:
The City of Owasso received a request for the partial closure of a utility easement located in the side
yard of 12324 East 69"' Street North. A site plan and a general area map are included with your
packet.
PROPERTY CHARACTERISTICS:
The legal description of the property is Lot 28, Block 2, Keys Landing. The tract is zoned for
Single-Family Residential (RS-3) use and is occupied by a single-family dwelling. The existing
land use is residential for the subject property, as is land to the east, south and west.
ANALYSIS:
The applicant desires to close a portion of the existing 5' utility easement in order to complete
the title work associated with the property. The correction is required because the garage,
attached to the house, was found to be 2 '/2 inches over the building line. All utility companies
have been notified, and have accepted the modification to the utility easement. If the easement
closure request is approved, the existing 5' utility easement would be modified to allow access to
utility lines. The staff finds that this request will have no detrimental impacts to the subject tract,
or the surrounding areas.
TECHNICAL ADVISORY COMMITTEE:
The request for the partial utility easement closure was reviewed by the Owasso Technical
Advisory Committee at their regular meeting on September 23, 2009. At that meeting, utility
providers and city staff are afforded the opportunity to comment on the application and request
any changes or modifications. No comments were provided.
PLANNING COMMISSION:
The Owasso Planning Commission will consider the easement closure request at a public hearing
to be conducted on October 12, 2009.
RECOMMENDATION:
The staff intends to recommend that the request for the partial utility easement be approved.
ATTACHMENTS:
1. Plat of Survey
2. Location Map
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U/E UTiLRY EASEMENT
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REGISTERED LAND SURVEYOR'S INSPECTION U
URIE ERIC
EPHONE CTCABBLE&
p~ PLAT FOR MORTGAGE LOAN PURPOSES B/E TTEL
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INVOICE NO.: GAM 09-48451 LULDING
MORTGAGOR: HAWKINS, SHELONDA oaL.OUTBUIILLDING LINE
CLIENT: GUARANTY ABSTRACT COMPANY BEFORE YOU DIG,
CALL
FIRST UNITED BANK & TRUST CO. ~tlows22-ssas
OLD REPUBLIC NATIONAL TITLE INSURANCE CO.
218137
THIS PROPERTY LIES IN ZONE "X-UNSHADED" FLOOD
HAZARD AREA PER F.I.R.M. COMMUNITY PANEL NO.
400462 0139K, AS LAST REVISED 8/3/2009.
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LEGEND:
GARAGEr
PLAT NO. 6134
LEGAL DESCRIPTION AS PROVIDED:
LOT TWENTY-EIGHT (28), BLOCK TWO (2), KEYS LANDING I. AN ADDITION TO TULSA COUNTY,
STATE OF OKLAHOMA, ACCORDING TO THE RECORDED PLAT THEREOF, AND KNOWN AS 12324
FAST 69TH STREET NORTH.
SURVEYOR'S STATEMENT
WHITE SURVEYING COMPANY, AN OKLAHOMA CORPORATION, AND THE UNDERSIGNED REGISTERED PROFESSIONAL
AUTHORIZATION JCA1098 (RENEWAL DATE JUNE 30, 2011), 00 HEiEEY STATE THAT IN OUR PROFESSIONAL OPINION THE
Ac I mrATpn nN THE PRE.NISES DESCRIBED. THAT R IS ENTIRELY WITHIN THE DESCRIBED TRACT BOUNDARIES, AND
REQUESTED BY THE CLIENT; THAI ENIS ttib ullum rv t rD rrrt.reaecu .
USED FOR ANY SUBSEQUENT LOAN CLOSING, REFINANCE. OR OTHER TRANSACTION; AND THAT NO RESPONSIBIE.RY OR LIABILITY IS ASSUMED HEREIN OR
HEREBY TO THE PRESENT OR FUNRE [AND OWNER OR OCCUPANT.
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WITNESS MY HAND AND 5f1J. THIS DATE: 97
WARNING! If the seat an this document is not RED, it is an unauthorized copy <:-,0CrS
which mcy hors been allerod or modified, and oohnot be used for any ,J
purpec" without the wltt~n perm;ss;on of White Surveying Compary. _ J?
Copyright 2003 by WhM Surveying Company. All RSghte reed. No pert of this plat may be reproduced, stored in a retrieval systa r transmLHed
in any form without prior =Zln permis*ion of White Surveyng Company, P.O. Box 171675, Tulsa, Oklohome.
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LOT 28, BLOCK 2 EASEMENT CLOSURE
CITY OF OWASSO
9/25/09
Legend
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P.O. Box 180
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Owasso, OK 74055
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MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: BRADD K. CLARK
FIRE CHIEF
SUBJECT: TRIPLE-COMBINATION FIRE APPARATUS BID
DATE: October 9, 2009
BACKGROUND:
In January 2009, the Owasso Fire Department formed the Fire Apparatus Specification
Team, whose mission was to evaluate the existing and future needs of fire apparatus. In
an effort to determine the functionality of various forms of fire apparatus (fire
engine/pumper truck), the apparatus specification team inspected equipment located in
surrounding communities and interviewed current equipment users.
The FY 2009-10 fire capital budget includes funding for the purchase of a triple-
combination fire apparatus. A triple-combination fire apparatus is used for fire
suppression operations, and includes a fire pump, fire hose, and water tank. Commonly
referred to as fire engine or pumper truck, this vehicle will serve as the primary fire
suppression apparatus for Fire Station No. 3. This new apparatus (fire engine/pumper
truck) will significantly add to the improvement of the Owasso Fire Department's
emergency response capabilities, Insurance Services Office rating (ISO), and the overall
emergency response capability within the Owasso Fire Department's jurisdiction.
Construction time on this type of fire apparatus is typically 6-8 months.
Based on current requirements and target hazards for the City of Owasso, the Owasso
City Fire Department initiated the development of specifications for bid packets. The bid
packets were distributed to ten (10) vendors of fire apparatus.
FUNDING:
The FY 2009-10 fire capital budget includes funds in the amount of $500,000 for this
project.
BIDS RECEIVED:
A bid opening was held at the Owasso City Hall on October 6, 2009 at 2:00 PM, with one
single bid received. The single bid is currently being evaluated by the Owasso Fire
Department staff to ensure compliance with bidding specifications. After a thorough
review of the received bid, staff will provide the City Council with a recommendation
regarding the bid award during the October 13, 2009 City Council worksession.
MEMORANDUM
TO: THE HONORABLE MAYOR AND COUNCIL
CITY OF OWASSO
FROM: BRADD K. CLARK
FIRE CHIEF
SUBJECT: RECORDS MANAGEMENT/FIRE INCIDENT AND
PATIENT CARE REPORTING SOFTWARE BID
DATE: October 9, 2009
BACKGROUND:
In FY 2008-09, the Owasso Fire Department formed the software review and
specification team, whose mission was to evaluate the existing and future needs of the
Owasso Fire Departments' electronic reporting capability. The team began the process of
determining software needs by inspecting computer based systems located in surrounding
communities and interviewing current users. Following the conclusion of their
educational research, the staff developed bidding specifications for potential software
packages.
In addition to meeting the needs of the Owasso Fire Department, this software purchase
will enhance the record storage ability and allow forms to be submitted electronically to
various state agencies, such as the Oklahoma State Fire Marshall & the Oklahoma State
Department of Health.
BID OPENING:
Three bid packets were distributed to vendors of fire and emergency medical services
(EMS) software. A bid opening will be held at City Hall on October 12, 2009 at 11:00
AM. The bids will be evaluated by fire department staff and a recommendation will be
presented to the Owasso City Council during the October 13, 2009 meeting.
FUNDING:
The FY 2009-10 ambulance capital budget includes funds in the amount of $100,000 for
the purchase of electronic records management software.
RECOMMENDATION:
Unless there are concerns expressed by the Owasso City Council, the Owasso Fire
Department staff intends to place an action item on the October 20, 2009 City Council
agenda to award the fire incident and patient care reporting software bid.
MEMORANDUM
TO: HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: SHERRY BISHOP
ASSISTANT CITY MANAGER
SUBJECT: OWRB LOANS AND PROJECTS
DATE: October 9, 2009
BACKGROUND:
Three major public works projects have been in the planning phases for more than two years. Those
projects are finally ready for construction and final financing. The projects are
■ Wastewater Treatment Plant and 117th Street Lift Station Upgrade,
■ East 76th Street North Sanitary Sewer Interceptor, and
■ East 96th Street North Regional Detention Facility.
Bids, contract approval and loan approval for these projects will be presented to the City Council
and/or the OPWA Trustees for consideration in November and possibly December.
PROJECT HISTORY AND STATUS:
Wastewater Treatment Plant and 117th Street Lift Station Upgrade-
■ Engineering contract with Greeley and Hansen LLC approved July 3, 2007
■ Resolution authorizing OWRB loan application approved October 4, 2007
■ Engineering design completed September 2008
■ OWRB board approved loan application August 11, 2009
■ OPWA Trustees acknowledged Letter of Binding Commitment of OW" August 19, 2009
■ ODEQ approval October 7, 2009
■ Anticipate advertising forbids October 10 and 17, 2009
■ Bid opening scheduled for November 9, 2009
■ Bid award, contract approval for Trustee consideration November 17 or December 1, 2009
■ Final loan approval for Council and OPWA Trustee consideration November or December
2009
■ Final Completion scheduled for June 2011 (480 calendar days).
East 76th Street North Sanitary Sewer Interceptor-
■ Resolution authorizing OWRB loan application approved October 4, 2007
■ Engineering contract with Greeley and Hansen LLC approved August 19, 2008
■ Ordinance No. 935 establishing payback district approved January 20, 2009
■ Engineering design completed March 2009
■ Environmental Process completed May 2009
■ OWRB board approved loan application August 11, 2009
■ OPWA Trustees acknowledged Letter of Binding Commitment of OWRB August 19, 2009
■ Anticipate advertising for bids October 15 and 22, 2009
■ Anticipate bid opening for November 16, 2009
■ Bid award, contract approval for Trustee consideration December 1, 2009
■ Final loan approval for Council and OPWA Trustee consideration November or December
2009
■ Anticipate Phase I completion (North 143rd East Avenue to North 171s' East Avenue) by
October 2010
■ Anticipate Phase 11 completion (North 171s' East Avenue to North 193rd East Avenue) by
March 2011
■ After final costs are determined, the per acre payback rate will be established by OPWA
resolution.
East 96th Street North Regional Detention Facility (Phase II and III)-
■ Engineering contract with Meshek and Associates approved August 21, 2007
■ Ordinance No. 903 established assessment area approved by Council September 18, 2007
■ Land purchased February 2008
■ Phase I of project completed April 15, 2008
■ Engineering design completed March 2009
■ OWRB board approved loan application including ARRA Funds August 11, 2009
■ OPWA Trustees acknowledged Letter of Binding Commitment of OWRB August 19, 2009
■ Anticipate advertising for bids October 10 and 17, 2009
■ Bid opening scheduled for November 9, 2009
■ Bid award, contract approval for Council consideration November 17 or December 1, 2009
■ Final loan approval (including anticipated $2,000,000 ARRA Funds) for Council and OPWA
Trustee consideration November or December 2009
■ Anticipate final completion in May 2010 (130 calendar days)
■ After final costs are determined, the per square foot assessment will be established by
Council resolution.
REQUEST:
During November and possibly into December, staff will recommend City Council and Trustee
approval of contracts for construction of these three projects. Staff will also recommend approval of
OPWA and City Council Resolutions approving two loans with the OWRB for financing these three
projects.
MEMORANDUM
TO: THE HONORABLE MAYOR AND CITY COUNCIL
CITY OF OWASSO
FROM: CHELSEA M.E. HARKINS
DIRECTOR OF ECONOMIC DEVELOPMENT
SUBJECT: BUY OWASSO CAMPAIGN
DATE: October 9, 2009
BACKGROUND:
Over the past few years, Owasso's retail growth has positively impacted the city both
economically and developmentally. The boom of big box stores, popular retail and restaurants
has attracted many shoppers both inside and outside of our zip code. While this trend has fiscally
aided the health of our community, Owasso residents and businesses are still going beyond city
and state borders to make purchases.
Cities are dependent on a constant incoming flow of sales tax dollars to keep up with
infrastructure repairs, maintaining public safety and recruiting jobs. Delivering these services is
imperative to maintaining a quality of life promised to our community. Educating our residents
and businesses about the vital relationship between shopping in Owasso and the City's ability to
provide public improvement is necessary.
Staff has been in discussions with Hampton Creative about how to deliver a message to Owasso
residents and businesses explaining how their local purchases equal increased sales tax, which
increases funds for city services, and generates continuous improvements to the community. By
working with the businesses to deliver a consistent message, we anticipate citizens will be
motivated to change their spending behaviors to reflect an increase in local purchasing decisions.
BUY OWASSO:
Buy Owasso is a creative campaign designed to inform residents of the importance of buying
locally and unite the business community to recognize and reinforce the message.
The six month campaign would consist of the campaign identity, website, two billboards,
business window clings and utility billing inserts. This includes the concept layout, set up,
media/vendor negotiation, design, marketing consultation and creative fulfillment oversight. The
marketing campaign could commence at the onset of the holiday shopping season.
FUNDING:
The Hotel Tax Fund is restricted for uses "to encourage, promote and foster economic
development and cultural enhancement, tourism and pursue regional promotion for the City of
Owasso, Oklahoma." Staff will request City Council approval of the Buy Owasso campaign
project and recommend approval of a $40,000 supplemental appropriation from the Hotel Tax
Fund.
REQUEST:
Staff will request City Council approval of an agreement with Hampton Creative and an approval
of a supplemental appropriation in the Hotel Tax Fund increasing expenditures in the Economic
Development budget.