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Home My WebLink About2009.10.20_OPGA AgendaPUBLIC NOTICE OF THE MEETING OF THE OWASSO PUBLIC GOLF AUTHORITY TYPE OF MEETING: Regular DATE: October 20, 2009 TIME: 6:30 p.m. PLACE: Council Chambers, Old Central Building 109 N. Birch A Notice of the meeting and agenda filed in the office of the City Clerk and posted at City Hall at 6:00 p.m. on Friday, October 16, 2009. - C�*Xt_, � I t I /V—D Juli M. Steve s, D uty City Clerk AGENDA 1. Call to Order Chairman Stephen Cataudella 2. Roll Call 3. Consideration and appropriate action relating to a request for approval of the Consent Agenda. All matters listed under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non -debatable. A. Approval of the Minutes of the October 6, 2009 Regular Meeting. Attachment # 3-A B. Approval of Claims. Attachment # 3-13 C. Acknowledgement of receiving the monthly FY 2009-2010 budget status report. Attachment # 3-C 0: \MANAGERIAL\Agendas\OPGA\2009\ 1020. d, Owasso Public Golf Authority October 20, 2009 Page 2 4. Consideration and appropriate action relating to items removed from the Consent Agenda. 5. Report from OPGA Manager. 6. Report from OPGA Attorney. 7. New Business. (New Business is any item of business which could not have been foreseen at the time of posting of the agenda.) 8. Adjournment. 0:\MANAGERIAL\Agendas\OPGA\2009\ 1020.doc OWASSO PUBLIC GOLF AUTHORITY MINUTES OF REGULAR MEETING Tuesday, October 6, 2009 The Owasso Public Golf Authority met in regular session on Tuesday, October 6, 2009 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 5:00 p.m. on Friday, October 2, 2009. ITEM 1. CALL TO ORDER Chairman Cataudella called the meeting to order at 7:35 p.m. ITEM 2. ROLL CALL PRESENT Steve Cataudella, Chairman Doug Bonebrake, Vice Chair Wayne Guevara, Trustee Bryan Stovall, Trustee A quorum was declared present. STAFF Rodney Ray, Authority Manager Julie Lombardi, Authority Attorney ABSENT Jon Sinex, Trustee ITEM 3. CONSIDERATION AND APPROPRIATE ACTION RELATING TO A REQUEST FOR TRUSTEE APPROVAL OF THE CONSENT AGENDA A. Approval of Minutes of the September 15, 2009 Regular Meeting. B. Approval of Claims. Mr. Bonebrake moved, seconded by Mr. Guevara, to approve the OPGA Consent Agenda with claims totaling $22,225.27. The payroll payment report for pay period ending 9/12/09 and 9/26/209 was included for review. YEA: Bonebrake, Cataudella, Guevara, Stovall NAY: None Motion carried 4-0. Owasso Public Golf Authority October 6, 2009 ITEM 4. CONSIDERATION AND APPROPRIATE ACTION RELATING TO ITEMS REMOVED FROM THE CONSENT AGENDA No action was required on this item. ITEM 5. REPORT FROM OPGA MANAGER No report. ITEM 6. REPORT FROM OPGA ATTORNEY No report. ITEM 7. NEW BUSINESS None ITEM 8. ADJOURNMENT Mr. Bonebrake moved, seconded by Mr. Stovall, to adjourn. YEA: Bonebrake, Cataudella, Guevara, Stovall NAY: None Motion carried 4-0 and the meeting was adjourned at 7:36 p.m. Pat Fry, Minute Clerk Stephen Cataudella, Chairman 14 Claims List 10/20/09 Budget Unit Title Vendor Name Payable Description Payment Amouni OPGA JPMORGAN CHASE BANK RIB CRIB -TOURNAMENT FOOD 210.56 JPMORGAN CHASE BANK NIKE-MERCHANDISE 128.08 JPMORGAN CHASE BANK BRIDGESTONE-MERCHANDISE 372.74 JPMORGAN CHASE BANK FOOD -TAX CREDIT -14.96 BGR DAILY ACCT. REIMB PETTY CASH 484.60 BOTTLING GROUP, LLC PEPSI-COLA PEPSI PRODUCTS 709.00 BEN E. KEITH CO. FOOD 683.46 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 260.49 JPMORGAN CHASE BANK GEAR FOR SPORTS-MERCHAND 427.57 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 113.67 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 451.44 JPMORGAN CHASE BANK GEAR FOR SPORT-MERCHAND 800.61 JPMORGAN CHASE BANK WALMART-FOOD 123.18 JPMORGAN CHASE BANK WALMART-BEER 69.88 JPMORGAN CHASE BANK REASORS-FOOD 26.36 JPMORGAN CHASE BANK REASORS-BEER 153.93 TOTAL OPGA 6,000.61 GOLF SHOP JJPMORGAN CHASE BANK HOME DEPOT -RANGE BARREL 86.77 TOTAL GOLF SHOP 86.77 COURSE MAINT JPMORGAN CHASE BANK SHORT'S AUTO -STARTER 45.00 JPMORGAN CHASE BANK LOWES-JUNIPERS 12.00 JPMORGAN CHASE BANK EASTON SOD-3 PALLETS 288.00 JPMORGAN CHASE BANK STEVE'S WHOLESALE -GRINDER 88.70 JPMORGAN CHASE BANK ENTERPRISE SOD -ZOYSIA 60.00 TUCKER CHEMICAL, INC. SUPPLIES 65.75 TUCKER CHEMICAL, INC. SUPPLIES 78.00 AMC INDUSTRIES INC QUICK COUPLERS 150.80 TIMOTHY BOYCE SAND 350.00 YALE CLEANERS, INC. TOWEL SERVICE 16.00 YALE CLEANERS, INC. UNIFORM SERVICE 7.00 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 39.31 AEP/PSO ELECTRIC USE 1,422.77 JPMORGAN CHASE BANK SMITH FARM & GARDEN -PARTS 37.24 JPMORGAN CHASE BANK BA LAWN -CARBURETOR 455.14 JPMORGAN CHASE BANK BA LAWN -RETURN ITEMS -75.59 JPMORGAN CHASE BANK CANADY EQUIP-TR WHEEL 36.93 JPMORGAN CHASE BANK OREILLY-GEAR OIL 9.98 JPMORGAN CHASE BANK OREILLY-RIVETS AND TOOL 59.98 JPMORGAN CHASE BANK OREILLY-BRAKE LINE 58.67 JPMORGAN CHASE BANK OREILLY-SPARK PLUGS 11.95 JPMORGAN CHASE BANK LOWES-SPRINKLER HEAD 13.96 JPMORGAN CHASE BANK LOWES-STAKES/PAINT 32.47 JPMORGAN CHASE BANK TATE BOYS -TURF TIRES 91.90 Page 1 Claims List 10/20/09 Budget Unit Title Vendor Name I Payable Description jPayment Amouni COURSE MAINT... JJPMORGAN CHASE BANK ITATE BOYS -TRAILER TIRE 86.95 TOTAL COURSE MAINT 3,442.91 FOOD &BEV JPMORGAN CHASE BANK DRESS MYEVENT-LINENS 286.00 BEN E. KEITH CO. SUPPLIES 76.20 TOTAL FOOD & BEV 362.20 GOLF ADMIN GOLFSWITCH, INC INTERNET TEE TIMES 150.00 TUCKER CHEMICAL, INC. SUPPLIES 106.00 ORKIN EXTERMINATING CO, INC EXTERMINATING 111.30 GREENWAY GOLF, INC CONSULTING FEE 2,500.00 TUCKER CHEMICAL, INC. SUPPLIES 203.58 JPMORGAN CHASE BANK HOUSEMAN ENT-TRNING BOOK 36.05 AEP/PSO ELECTRIC USE 1,419.75 ONEOK, INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 354.63 JPMORGAN CHASE BANK LOWES-VACUUM 179.68 TOTAL GOLF ADMIN 5,060.99 FUND GRAND TOTAL 13,953.4 OPGA GRAND TOTAL $13,953.48 Page 2 OWASSO PUBLIC GOLF AUTHORITY PAYROLL PAYMENT REPORT PAY PERIOD ENDING 10/10/09 Department Payroll Expenses Total Expenses Golf Shop Operations 2,757.29 4,228.47 Cart Operations 1,758.33 2,016.79 Golf Course Operations 7,716.10 11,429.00 Food & Beverage 2,988.31 3,764.16 General & Administration 3,184.22 4,517.19 FUND TOTAL 18,404.25 25,955.61 CITY OF OWASSO OWASSO PUBLIC GOLF AUTHORITY FISCAL YEAR 2009-2010 Statement of Revenues & Expenses As of September 2009 and 2008 September 30, 2009 September 30, 2008 Month Year Percent Month Year Percent To -Date To -Date Budget of Budget To -Date To -Date Budget of Budget OPERATING REVENUES: Golf shop fees 59,108 189,446 667,000 28.40% 48,745 166,191 914,000 18.18% Merchandise sales 9,492 49,064 185,000 26.52% 12,605 50,483 210,000 24.04% COS -- merchandise (7,789) (36,384) (140,000) 25.99% (8,859) (37,524) (150,000) 25.02% Food & beverage 12,881 51,864 205,000 25.30% 16,258 55,473 250,000 22.19% COS -- food & beverage (7,278) (28,470) (76,000) 37.46% (6,482) (22,420) (68,000) 32.97% Interest & other 2,852 8,580 33,000 26.00% 2,676 8,110 33,697 24.07% Transfer from General Fund - - - - - - - 0.00% TOTAL OPERATING REVENUES 69,266 234,099 874,000 26.78% 64,942 220,313 1,189,697 18.52% OPERATING EXPENSES: Personal services 57,610 198,961 619,305 32.13% 63,630 207,376 804,064 25.79% Materials & supplies 5,096 46,371 90,060 51.49% 7,843 47,366 100,558 47.10% Other services 11,628 44,450 132,300 33.60% 13,518 38,634 168,065 22.99% Capital outlay - 4,000 4,000 100.00% - 56,569 62,100 91.09% Debt service 2,338 7,014 28,335 24.75% 4,514 13,542 54,910 24.66% TOTAL OPERATING EXPENSES 76,672 300,796 874,000 34.42% 89,505 363,489 1,189,697 30.55% NET INCOME (LOSS) (7,406) (66,697) - (24,563) (143,176) -